The URL can be used to link to this page

Home My WebLink AboutPacket - 04/26/2010 - City Council City of McHenry r, 333 South Green Street www.ci.mchenry.il.us McHenry,Illinois 60050-5495 Mayor's Office (815) 363-2108 Fax (815) 363-2119 Clerk's Office AGENDA (815)(815) 363-21 ANNUAL CITY COUNCIL MEETING -2100 Fax(815)363-2128 Monday, April 26, 2010, 7:30 PM Administration (815)363-2108 Fax(815)363-2119 Public Works 1. Call to Order Community e Development j (815)363-2170 2• Roll Call \j Fax(815)363-2173 3. Pledge of Allegiance Parks and Recreation (815)363-2160 4. Public Input Session, 10 Minute Limitation Fax(815)363-3186 Police Non-Emergency 5. Consent Agenda: (815)363-2200 A. Fiscal Year 2009/2010 Bills for Approval Fax(815)363-2149 B. April 12, 2010 and April 19, 2010 City Council meeting minutes 6. Amendment to Municipal Code Chapter 4, Section 4-6(5) and Section 4-22 relating to Mayor Alcoholic Beverages Susan E.Low City Clerk 7. Request for a Class F3 liquor license for McHenry BP and Bull Valley BP from Graham Janice C.Jones Enterprises, Inc. and ordinance increasing number of Class F3 licenses from zero to two Treasurer DavidM.Welter 8 Request from Jewel Food Stores, Inc. d//b/a Jewel Food Store #3518 to transfer Aldermen liquor license classification from B to F2, and recommendation to approve the attached ordinance increasing number of Class F2 licenses from eight to nine and WARD 1 decreasing the number of Class B licenses from four to three Victor A. Santi WARD 9• Year 2010/2011 Annual Liquor License Renewals Andrew A.Glab 10. Fiscal Year 2010/2011 Annual Budget WARD 3 Jeffrey A. Schaefer 1 1. Ordinance increasing Hotel Operator's Occupation Tax WARD 4 Steven C.Murgatroyd 12. Ordinance establishing a vehicle towing and impoundment fee WARD 5 13. Mayor, Statement, Reports, and Annual Appointments Richard W.Wimmer WARD 6 14. Adjournment Robert J.Peterson WARD Posted and Mailed: April 21, 2010 Geri A.Condon CONSENT AGENDA The Consent Agenda for the April 26, 2010 Annual City Council meeting consists of the following items: A. Fiscal Year 2009/2010 Bills for Approval B. April 12, 2010 and April 19, 2010 City Council meeting minutes Attachments I PAGE CHECK AMOUNT CITY OF MCH OE ING 4I26I10 TE STAT AccR DT L14UIDATED BILLS COUNCIL DA AMOT ACCR - LIST OF DESCRIPTION _ 1'13•38 10 12:18 YM IIVOICE DESCRIPTI 1 0 CODE _ O 04,910 DpTE'- 4/21/20 JOURNAT' PROJE p4/26/10 041g10 DATE EPT VENDOR NAME P.O. 0 LOC UNIT COSTS PARKS PROGRAM INSTRUCTOR 15530 041910 250 p0 FUND D ENTOR 4/15 CLA1M # T INV 3/16- 04/ 0 p42p10 pCCOUN - LORI 10 GL,3 NE WA 26/10 042p10 1497 ANDERS014, 1p04 04' 10 GLJ0143 S FOR RI R 250•p0 3.30.94 I0p4 0419 CAST STO URN 0 041910 651 100 2p051348 p4/26/10 041910 1p0A0 0 47,5110 1 1p0,41.5110 DESIGNS O42010 GLJ015 -ITS 28,19 ARTISAN 1004 ALARM CIRCUS 102.15 041910 1660 Y 646.40 loo 01 pPRIL/� 10040 7 100 01.6110 10 GLJ0143 26/10 0 042010 p 52 100 XXXXX 1451 AT&T iop4 04'910 GLJ0143 TERS FOR GREEN ST 8R1DC'E 04/ 646.40 042p1 ,71 401 1004p6100.43.532 0 TER COR 21924 PLAN 04/26/10 0 0421100 100.45.532 0151 pg211 BLOOM MASTER PLAN 042010 GLJ Pp•RTS 407•�� 2395 1004 01 TROLLER & PAVER 58.80 00 10040'142 101.6110 COMPANY C8683 p4/26I10 0 041910 100• 3012 CASEY EQUIPMEN 1004 042110 GLJ0158 80 041910 58• 10040764 100 33 � g1153 MEDICAL SERVICES {` y3 1_00.33.5370 lr_;/10 0 041910 OCCUPATIONAL 1910 GLJ0143 -i 3157 CENTEGRA 1004 PARTS 00 VEHICLE REPAIR - �3 041910 10040653 610 6940 112038482 610.00 ATIONAL TR _ INTERN GLJ0143 - - :41910 49 6635 CHICAGO 1004 041910 1004o654 510 32 VEHICLE REPAIR PARTS 510.32.5370 6635 CHICAGO INTERNATIONAL TR 11-2038490 1004 041910 GLJO143 54.80 10040655 510 32 ,.4/26/10 0 =4-'-- 510.32.5370 RE?AIR PARTS AL TR 1 VEHICyg 12038469 54.80 :414-- 6635 CHICAGO INTERNA004N041910 GLJ0143 10040656 510 32 510.32.5370 =?AIR PARTS 32 .i :.6/10 0 0{1?.. TR 112038514 VENICI'L ;0.81 0419:: 10040657 510 6635 CHICAGO INTERNA0N 04041910 GLJO143 510.32.5370 :; 10 0 041910 484 -e 3285 CINTAS CORPORATION 0355 992 + 999 EMPIAYI~ -�`-F0 RENTALS 04 434.98 041910 10040658 510 32 1004 041910 GLJO143 510.32.4510 :� _=CRM RENTALS %(:S :: 0 041910 10040659 100 01 3285 CINTAS CORPORATION #355 355-01002 EMP �� 1004 041910 GLJO143 041910- 100.01.4510 .!+ 10040660 100 33 3285 CINTAS CORPORATION 0355 -- --NIFORM R i PURCHASES 041M :; 041910 {:) 0) 100.33.4510 1004 0413:: W::43 #a3 f- 041910 10040661 510 32 3285 CINTAS CORPORATION #355 992 + 999 P.� Y,AT REN : SOAP 04/261:: _ 510.32.6110 1004 041910 GLJ0143 - : 161.-= J419141910 10040662 100 01 3285 CINTAS CORPORATION #355 355-01002 FLOOR PW REN-ALS 100.01.6110 1004 041910 GLJO143 04��6 - 'i_910 443.3: {{3.3: :i_910 10040663 100 33 3285 CINTAS CORPORATION #355 355-:1—0 FLOOR MAT RENDS 04/26 1 100.33.6110 1004 041910 = =:4: / 0 -i:':p 1{.C11 10040664 510 32 3460 COIL RACING ENGINES 8567 '._-._= E REPAIRS 04/26/10 p 380.00 DATE 4/�1/2010 12.1E PM CLAIM It FUr7D DEp ACCOUNT 7, VENDOR LIS CIT 510 NAME 0 PE T I F BILLS COUNC L'RING VE 100g066$ S�o2 5370 - I NTORI' # LOC UNIT COS1 URNAL DE CSCRIPTION 4/26/10 &Y$ - RIPTION 5I�32•52 10 X$ 3S31 COED 1ppg 042010 GLJ014g PROJECT # COD DAMO STAT ACCR D PAGE 2 IO UNT ACCR T AMO 1p0g0743 1 00 s 45 1004 0420j0 RCN 2010UTI DT LIL2UIDA2,DT CHECK 1004 p 100.45.6220 2539 CONSERV PS 1004 042010 GL'7024 CITIES 380.00 04201p - - 040666 100 04126110 0 1p040 Zoo-33.6110 3553 COOPERATIVE pLU100g 042010 GLJ1S1 N FERTILIZER FOR PAR 155 3S 0420.10 253 3p 667 10p S INC XS 010 01 6 0412611,) 20 0.01.6120 3634 CRESC 1004 042010 GLJOlg SUPPLIES O 042010 100.01.6110 ENT ELECTRIC p 4 042010 3,179.00 LY 0040668 100 1004 42 10 G 2-155S84ELECTRI 0g/169 10 0 042010 01 1004 042010 LJ0144 SUPPLIES 36 042010 19.36 100.01.6110 3634 CRESCENT ELE GW EARL 014q 04/26 100.01.6110 CTRIC SUPP 1004 Y PAY DISCO /10 0 042010 112-1556 40753 510 3 1004 04 010 GLJ014422ELECTRICAL SUPPLIES 19•19CR 042 1p 19 28 10 G LJO "10,31.6110 3753 CbSryy LAND 144 EARLY PAY 02 04/26/1p 0 04201 SCAPING DISCOUNT 10.5.9 '420.10 0 10.38 :669 100 1004 0421:0 G01537 TOP SOIL •21CR 42010 33 57 43:7 " S MARINE 100.33.53�p SERVICE INC 04/26/10 0 042110 1004 '20053SUPPLIES 210.00 042110 210.00 Ot` GLJ0144 )672 620 00 4144 DELL 04/26/10 0 MARKETING LP 042010 620,00,13.: X:)R2R7CN5 63.27 042010 63.27 1004 C42^_:; GLJ0149 C0�/p�_R SYSTEM SERVERS 04/26/10 O 042010 11171.04 11,171.04 C_ i7' ::3 01 4760 DURA Iq= COMPANy:)5C. :{ 62 YEWtQUIP 042010 339935LATEX GLOVES ::J.01.6110 10:4 :42:_0 GLJO144 04/26/10 0 042010 )N 100 01 5393 rp S REET DESICi 7393 SIGN SUPp1,:ZS 1065.00 042010 1.065.00 ::0.01.6110 :::4 :4;::: GWO151 04/26/10 O 042010 40.00 40.00 042010 't'I :00 33 6293 F-347A t BROS FIZSH 13219 MATERZA:,S ::4 :{ GLJ0149 04/26/10 0 042C:0 .33.6110 698.25 A-41 698.25 -42C:0 74 100 22 639''. t'.M COMPAP JOC, XiLD ORJ856 1 2:_R METER READING 04/26/10 0 ^_42C:o ::4 :4;110 GLJ0143 108.75 1:0.22.5110 � 10e.75 :42^;) :00 45 6SS1 }QCROFT IX16 :W 3624= 'RASS SEED 04/25,:0 0 042010 76.00 :4 42010�149, ' - -.00 042010 _.45.6110 XCROFT�ss :11C it133 SOD C4,25i10 O 042010 40.80 6•t :00 33 6459 ::4 04201- 1rTC149 40.80 042010 _ ?.33.6110 INC 159 GRASS -ZF= :4;26/10 0 042010 76.00 j�7 100 is ssss FvxcROPT 4 042C1 O,JC:49 75.00042010 ,00 ::0.45.6110 DATE.. 4/21/2010 12:18 PM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 4/26/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE __________ --------------------------------------- ------------------- 10040681 510 32 7281 G IMPRESSIONS INC 10-001725 SUPPLIES 04/26/10 0 042010 20.00 510.32.5370 1004 042010 GLJ0149 20.00 042010 10040678 610 00 7050 GALLAGHER RISK MANAGEMEN 481827NOTARY BOND 04/26/10 0 042010 30.00 GERAGHTY 610.00.5960 1004 042010 GLJ0149 30.00 042010 10040679 100 22 7007 GALLS AN ARAMARK CO LLC 510526656 SUPPLIES 04/26/10 0 042010 79.99 100.22.6110 1004 042010 GLJ0149 79.99 042010 10040680 100 22 7007 GALLS AN ARAMARK CO LLC 510444491 NEW EMPLOYEES BODY ARMOR 04/26/10 0 042010 1,144.00 100.22.6110 1004 042010 GLJ0149 1144.00 042010 10040682 100 41 1 GOLUBSKI, LYDIA PARKS PROGRAM REFUND 04/26/10 0 042010 90.00 100.41.3637 1004 042010 GLJ0149 90.00 042010 10040754 510 31 10528 JOHNSON, SEAN CLOTHING ALLOWANCE REIMB 04/26/10 0 042110 40.66 510.31.4510 1004 042110 GLJ0157 40.66 042110 10040683 100 33 10735 JULIE INC 03-10-0995UNDERGROUND LOCATES 04/26/10 0 042010 77.91 100.33.5110 1004 042010 GLJ0149 77.91 042010 10040684 510 XXXXX 10735 JULIE INC 03-10-0995UNDERGROUND LOCATES 04/26/10 0 042010 155.84 510.31.5110 1004 042010 GLJ0149 77.92 042010 510.32.5110 1004 042010 GLJ0149 77.92 042010 10040G85 100 22 11025 KALE UNIFORMS INC 441780EMPLOYEE UNIFORMS 04/26/10 0 042010 119.16 100.22.4510 1004 042010 GLJ0149 78.08 042010 100.22.4510 1004 042010 GLJ0149 41.08 042010 100406186 100 22 11025 KALE UNIFORMS INC 441633EMPLOYEE UNIFORMS 04/26/10 0 042010 82.02 100.22.4510 1004 042010 GLJ0149 82.02 042010 10040687 100 22 11025 KALE UNIFORMS INC 440579EMPLOYEE UNIFORMS 04/26/10 0 042010 81.98 100.22.4510 1004 042010 GLJ0149 81.98 042010 10040688 100 22 11025 KALE UNIFORMS INC 440562EMPLOYEE UNIFORMS 04/26/10 0 042010 123.98 100,22.4510 1004 042010 GLJ0149 123.98 042010 10040G89 100 22 11025 KALE UNIFORMS INC 440560EMPLOYEE UNIFORMS 04/26/10 0 042010 43.49 100.22.4510 1004 042010 GLJ0149 43.49 042010 10040690 100 22 11025 KALE UNIFORMS INC 440543EMPLOYEE UNIFORMS 04/26/10 0 042010 123.98 100.22.4510 1004 042010 GLJ0149 123.98 042010 10040691 100 45 12135 LEATHERS & ASSOCIATES IN 6938 SUPPLIES 04/26/10 0 042010 55.50 100.45.6110 1004 042010 GLJ0149 55.50 042010 10040692 100 22 12747 LUNSMANN, JOAN CLOTHING ALLOWANCE REIMB 04/26/10 0 042010 33.62 100.22.4510 1004 042010 GLJ0149 33.62 042010 DATE 4/21/2010 12:18 PM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 4/26/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------ ------------------------------- 10040755 510 31 13037 MARTELLE WATER TREATMENT 8310 CHEMICALS 04/26/10 0 042110 1,313.43 510.31.6110 1004 042110 GLJ0157 1313.43 042110 10040694 100 47 3635 MCCREARY, BARBARA 4/5/10PARKS PROGRAM INSTRUCTOR 04/26/10 0 042010 20.32 100.47.5110 1004 042010 GLJ0149 20.32 042010 10040695 510 31 14246 MCHENRY ANALYTICAL WATER 1001552 WATER SAMPLE ANALYSIS 04/26/10 0 042010 350.00 510.31.5110 1004 042010 GLJ0149 350.00 042010 10040745 100 01 13157 MENDEZ LANDSCAPING & BRI 995 GREEN STREET BRICK WORK 04/26/10 0 042010 700.00 100.01.5110 1004 042010 GLJO151 700.00 042010 10040756 100 33 13149 MENNON RUBBER & SAFETY P 30835 EMPLOYEE UNIFORMS 04/26/10 0 042110 63.91 100.33.4510 1004 042110 GLJ0157 63.91 042110 10040746 100 33 13309 MID AMERICAN WATER OF WA 116945W SUPPLIES 04/26/10 0 042010 1,092.00 100.33.6110 1004 042010 GLJO151 1092.00 042010 10040765 100 33 13309 MID AMERICAN WATER OF WA 401794W SUPPLIES 04/26/10 0 042110 22.00 100.33.6110 1004 042110 GLJ0158 22.00 042110 10040693 100 33 13277 MIDWEST HOSE AND FITTING M3431 PAINT MACHINE PARTS 04/26/10 0 042010 88.45 100.33.5370 1004 042010 GLJ0149 88.45 042010 10040696 XXXXX XXXXX 15169 NEXTEL 639911516 CELL PHONES 04/26/10 0 042010 1,664.85 100,01.5320 1004 042010 GLJ0149 130.03 042010 100.03.5320 1004 042010 GLJ0149 186.97 042010 100.22.5320 1004 042010 GLJ0149 933.30 042010 100.30.5320 1004 042010 GLJ0149 59.49 042010 100.33.5320 1004 042010 GLJ0149 124.14 042010 100.41.5320 1004 042010 GLJ0149 50.29 042010 100.45.5320 1004 042010 GLJ0149 64.88 042010 100.46.5320 1004 042010 GLJ0149 24.74 042010 100.47.5320 1004 042010 GLJ0149 37.33 042010 620.00.5320 1004 042010 GLJ0149 53.68 042010 10040697 510 XXXXX 15169 NEXTEL 639911516 CELL PHONES 04/26/10 0 042010 212.88 510.31.5320 1004 042010 GLJ0149 99.89 042010 510.32.5320 1004 042010 GLJ0149 112.99 042010 10040698 510 XXXXX 15545 NICOR GAS MARCH/APR UTILITIES 04/26/10 0 042010 186.42 510.31.5510 1004 042010 GLJ0149 89.24 042010 510.32.5510 1004 042010 GLJ0149 97.18 042010 10040757 100 46 15545 NICOR GAS APRIL 2010UTILITIES 04/26/10 0 042110 53.94 100.46.5510 1004 042110 GLJ0157 53.94 042110 10040758 510 XXXXX 15545 NICOR GAS APRIL 2010UTILITIES 04/26/10 0 042110 1,714.54 510.31.5510 1004 042110 GLJ0157 346.95 042110 510.32.5510 1004 042110 GLJ0157 1367.59 042110 DATE. 4/21/2010 12:18 PM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 4/26/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10040699 100 01 16716 OTTOSEN BRITZ KELLY COOP 43060 PROFESSIONAL SERVICES 04/26/10 0 042010 332.50 100.01.5230 1004 042010 GLJ0149 332.50 042010 10040700 100 46 17163 PENZE, JACQUELINE S 4/12-5/10 PARKS PROGRAM INSTRUCTOR 04/26/10 0 042010 288.00 100.46,5110 1004 042010 GLJ0149 288.00 042010 10040701 100 44 17156 PEPSIAMERICAS 1729809719CONCESSION SUPPLIES 04/26/10 0 042010 344.16 100.44.6110 1004 042010 GLJ0149 344.16 042010 10040702 100 44 17156 PEPSIAMERICAS 1729810424CONCESSION SUPPLIES 04/26/10 0 042010 293.87 100.44.6110 1004 042010 GLJ0149 293.87 042010 10040704 100 03 2532 PETROLIANCE LLC 8820961 VEHICLE FUEL 04/26/10 0 042010 106.96 100.03.6250 1004 042010 GLJ0149 VEHCILE FUEL 106.96 042010 10040705 100 22 2532 PETROLIANCE LLC 8817375 VEHICLE FUEL 04/26/10 0 042010 634.30 100.22.6250 1004 042010 GLJ0149 VEHCILE FUEL 634.30 042010 10040706 100 22 2532 PETROLIANCE LLC 8817770 VEHICLE FUEL 04/26/10 0 042010 1,583.62 100.22.6250 1004 042010 GLJ0149 1583.62 042010 10040707 100 45 2532 PETROLIANCE LLC 8820964 VEHICLE FUEL 04/26/10 0 042010 412.17 100.45.6250 1004 042010 GLJ0149 412.17 042010 10040747 510 32 2532 PETROLIANCE LLC 8817766 VEHICLE FUEL 04/26/10 0 042010 253.36 510.32.6250 1004 042010 GLJ0151 253.36 042010 10040748 510 32 2532 PETROLIANCE LLC 8814663 VEHICLE FUEL 04/26/10 0 042010 300.96 510.32.6250 1004 042010 GLJ0151 300.96 042010 10040749 510 32 2532 PETROLIANCE LLC 8817372 VEHICLE FUEL 04/26/10 0 042010 104.26 510.32.6250 1004 042010 GLJ0151 104.26 042010 10040759 100 22 2532 PETROLIANCE LLC 8820966 VEHICLE FUEL 04/26/10 0 042110 2,563.71 100.22.6250 1004 042110 GLJ0157 2563.71 042110 10040750 100 45 19028 PITEL SEPTIC INC 6372 PORTABLE TOILET RENTALS 04/26/10 0 042010 600.00 100.45.5110 1004 042010 GLJ0151 600.00 042010 10040751 620 00 17527 POLARIS DIGITAL SYSTEMS SI-O350849VEHICLE COMPUTER MONITORS 04/26/10 O 042010 16,695.00 620.00.6270 1004 042010 GLJ0151 16695.00 042010 100-1415IND 10040703 100 22 17547 PORTER LEE CORPORATION 9014 SUPPLIES 04/26/10 0 042010 207.00 100.22.6210 1004 042010 GLJ0149 207.00 042010 10040752 100 02 17550 POSTMASTER MCHENRY IL VEHICLE STICKER MAILING 04/26/10 0 042010 3,148.01 100.02,5310 1004 042010 GLJ0151 3148.01 042010 10040708 100 22 17640 PRECISION SERVICE & PART 06-097309 SUPPLIES 04/26/10 0 042010 72.99 100.22.5370 1004 042010 GLJ0149 72.99 042010 DATE 4/21/2010 12:18 PM CITY OF MCHENRY PAGE . 6 LIST OF BILLS COUNCIL MEETING 4/26/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10040709 760 00 17669 PUCHALSKI, RICHARD J 02-08-1146LEGAL SERVICES 04/26/10 0 042010 800.00 760.00.5110 1004 042010 GLJO149 800.00 042010 10040710 100 33 19531 ROC CONSTRUCTION SUPPLY 22459 PAINT 04/26/10 0 042010 40.68 100.33.6110 1004 042010 GLJO150 40.68 042010 10040760 100 46 19764 RUSHING, RHONDA 156281C PARKS PROGRAM INSTRUCTOR 04/26/10 0 042110 120.00 KNITTING 100.46.5110 1004 042110 GLJO157 120.00 042110 10040711 740 00 20430 SEC GROUP INC 66788 PATRIOT ESTATES 04/26/10 0 042010 413.75 740.00.5220 1004 042010 GLJO150 413.75 042010 10040712 100 33 20430 SEC GROUP INC 66793 BRIDGE INSPECTIONS 04/26/10 0 042010 413.75 CREEK CROSSINGS 100.33.5110 1004 042010 GLJO150 413.75 042010 10040713 440 00 20430 SEC GROUP INC 66790 LEGEND LAKES 04/26/10 V 042010 .00 10040714 510 31 20430 SEC GROUP INC 66792 WTP #4 ELECTRICAL ANALYSIS 04/26/10 0 042010 2,067.50 510.31.5110 1004 042010 GLJO150 2067.50 042010 10040715 580 32 20430 SEC GROUP INC 66635 SOLIDS HANDLING UPGRADES 04/26/10 0 042010 57,897.05 580.32.8500 1004 042010 GLJO150 57897.05 042010 580-CWWSWW 10040716 580 32 20430 SEC GROUP INC 66795 SEWER SYSTEM IMPROVEMENTS 04/26/10 0 042010 5,464.67 580.32.8500 1004 042010 GLJO150 5464.67 042010 580-SWWTP 10040717 740 00 20430 SEC GROUP INC 66791 RJ PROPERTIES/JOHN SWIERK 04/26/10 0 042010 335.00 740.00.5220 1004 042010 GLJO150 335.00 042010 10040718 440 00 20430 SEC GROUP INC 66790 LEGEND LAKES 04/26/10 0 042010 702.50 440.00.5110 1004 042010 GLJO150 702.50 042010 440-KIMBALL 10040762 100 01 20151 SECRETARY OF STATE/INDEX GERAGHTY NOTARY COMMISSION 04/26/10 0 042110 10.00 100.01.6940 1004 042110 GLJO157 10.00 042110 10040719 100 33 20257 SHERWIN INDUSTRIES INC SS036688 PAINTER STRIPER REPAIR PART 04/26/10 0 042010 364.50 100.33,5370 1004 042010 GLJO150 364.50 042010 10040720 100 22 20311 SIRCHIE FINGER PRINT LAB 545699-IN SUPPLIES 04/26/10 0 042010 376.52 100.22.6210 1004 042010 GLJO150 376.52 042010 10040723 100 03 20707 STAN'S FINANCIAL SERVICE 11195 LARGE FORMAT COPIER/SCAN 04/26/10 0 042010 222.00 100.03.5110 11080352 1004 042010 GLJO150 222.00 042010 222.00 10040721 100 21 20704 STANARD & ASSOCIATES INC SA 14729 NEW RECRUIT EVALUATION 04/26/10 0 042010 395.00 DATE. 4/21/2010 12:18 PM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 4/26/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.21.5110 1004 042010 GLJO150 395.00 042010 10040724 XXXXX XXXXX 20711 STAPLES BUSINESS ADVANTA 8015200836OFFICE SUPPLIES 04/26/10 0 042010 110.27 100.00.6210 1004 042010 GLJO150 879.48CR 042010 100.02.6210 1004 042010 GLJO150 3.18 042010 100.03.6210 1004 042010 GLJO150 143.12 042010 100.04.6210 1004 042010 GLJO150 428.98 042010 100.30.6210 1004 042010 GLJO150 3.77 042010 100.22.6210 1004 042010 GLJO150 177.43 042010 620.00.6210 1004 042010 GLJO150 03 69.00 042010 100.22.6210 1004 042010 GLJO150 79.69 042010 100,41.6210 1004 042010 GLJO150 30.58 042010 100.04.6210 1004 042010 GLJO150 54.00 042010 10040725 100 47 20721 STEKL, DIANE 4/6-4/15 PARKS PROGRAM INSTUCTOR 04/26/10 0 042010 102.00 100.47.5110 1004 042010 GLJO150 102.00 042010 10040726 100 22 20888 SYMBOLARTS 126123-IN BADGE REPLACEMENT 04/26/10 0 042010 42.50 100.22.6110 1004 042010 GLJO150 42.50 042010 10040727 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485150 UPS CHARGES 04/26/10 0 042010 31.15 100.04.5310 1004 042010 GLJO151 10.00 042010 100.22.5310 1004 042010 GLJO151 21.15 042010 10040728 510 31 22669 USA BLUEBOOK 128779SUPPLIES 04/26/10 0 042010 177.37 510.31.6270 1004 042010 GLJO151 177.37 042010 10040729 100 41 10519 VACULA, JOHN T 1055 TREE STUMP GRINDING 04/26/10 0 042010 1,200.00 100.41.6950 1004 042010 GLJO151 1200.00 042010 10040730 100 41 10519 VACULA, JOHN T 1054 TREE STUMP GRINDING 04/26/10 0 042010 1,200.00 100.41.6950 1004 042010 GLJO151 1200.00 042010 10040763 100 XXXXX 24020 WALMART COMMUNITY MAR/APR MATERIALS & SUPPLIES 04/26/10 0 042110 155.32 100.03.6210 1004 042110 GLJO157 83.20 042110 100.04.6210 1004 042110 GLJO157 2.49 042110 100.46.6920 1004 042110 GLJO157 33.85 042110 100.46.6110 1004 042110 GLJ0157 35.78 042110 10040731 100 46 27009 ZAHN, AMY W 156432A PARKS PROGRAM INSTRUCTOR 04/26/10 0 042010 440.00 100.46.5110 1004 042010 GLJO151 440.00 042010 10040732 100 01 27765 ZUKOWSKI ROGERS FLOOD & 87912 LEGAL FEES - CORP 04/26/10 0 042010 4,500.00 100.01.5230 1004 042010 GLJO151 4500.00 042010 10040733 100 01 27765 ZUKOWSKI ROGERS FLOOD & 87912 LEGAL FEES - CORP 04/26/10 0 042010 375.00 100.01.5230 1004 042010 GLJO151 375.00 042010 10040734 100 01 27765 ZUKOWSKI ROGERS FLOOD & 87912 LEGAL FEES - CORP 04/26/10 0 042010 262.50 100.01.5230 1004 042010 GLJO151 262.50 042010 DATE 4/21/2010 12:18 PM CITY OF MCHENRY PAGE - 8 LIST OF BILLS COUNCIL MEETING 4/26/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK • ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10040735 100 01 27765 ZUKOWSKI ROGERS FLOOD & 87912 LEGAL FEES - CORP 04/26/10 0 042010 462.50 100.01.5230 1004 042010 GLJO151 462.50 042010 10040736 100 01 27765 ZUKOWSKI ROGERS FLOOD & 87915 LEGAL FEES - DIEDRICH 04/26/10 0 042010 1,656.98 100.01.5230 1004 042010 GLJ0151 1656.98 042010 10040737 100 01 27765 ZUKOWSKI ROGERS FLOOD & 87914 LEGAL FEES - SUVADA 04/26/10 0 042010 1,387.50 100.01.5230 1004 042010 GLJ0151 1387.50 042010 10040738 740 00 27765 ZUKOWSKI ROGERS FLOOD & 87917 KALLAY 04/26/10 0 042010 290.00 740.00.5230 1004 042010 GLJ0151 290.00 042010 10040739 740 00 27765 ZUKOWSKI ROGERS FLOOD & 87916 MCDONALD'S 04/26/10 0 042010 797.50 740.00.5230 1004 042010 GLJ0151 797.50 042010 10040740 740 00 27765 ZUKOWSKI ROGERS FLOOD & 87913 KRESSWOOD TOWNHOMES 04/26/10 0 042010 3,987.50 740.00.5230 1004 042010 GLJO151 3987.50 042010 EXPENDED LIQUID ACCRUAL GRAND TOTALS 145,432.52 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 38,080.59 222.00 440 CAPITAL IMPROVEMENTS FUND 702.50 510 WATER/SEWER FUND 8,586.44 580 UTILITY IMPROVEMENTS FUND 63,361.72 610 RISK MANAGEMENT FUND 88.80 620 INFORMATION TECHNOLOGY FUND 27,988.72 740 RETAINED PERSONNEL ESCROW 5,823.75 760 POLICE PENSION FUND 800.00 **** 145,432.52 222.00 REGULAR MEETING APRIL 12, 2010 Mayor Low called the regularly scheduled April 12, 2010 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were: City Administrator Maxeiner, Deputy City Clerk Kunzer, Deputy City Administrator Martin, Assistant City Administrator Hobson, Construction Neighborhood Services Director Schwalenberg, Public Works Director Schmitt, Finance Director Black, Recreation Superintendent Witt, Police Chief Brogan. PUBLIC INPUT SESSION Mr. Bob Anderson of 5515 E Lake Shore Drive, Wonder Lake, Illinois, addressed Council regarding the lack of need for township government in the State of Illinois. CONSENT AGENDA Motion by Wimmer, seconded by Condon, to approve the Consent Agenda as presented: A. Resolution establishing April 30,2010 as Arbor Day in the City of McHenry; B. City Council Minutes: March 29,2010 regularly scheduled meeting; April 5,2010 regularly scheduled meeting; C. List of Bills: ADAMS ENTERPRISES INC, R 60.57 ADAMS OUTDOOR POWER EQUI 260.72 ADAMS STEEL SERVICE INC 414.06 AMERICAN RED CROSS OF GR 13.00 AT&T 28.98 BOTTS WELDING & TRUCK SE 23.00 BUSS FORD SALES 532.37 CARQUEST AUTO PARTS STOR 674.54 CELESKI, GREGORY L 585.00 CENTEGRA OCCUPATIONAL ME 188.16 CHEMICAL PUMP SALES & SE 118.00 CHICAGO INTERNATIONAL TR 640.67 CHRISTOPHER, DAVID 112.33 COMCAST CABLE 74.90 COMED 26,944.59 COOPERATIVE PLUS INC 352.00 CRESCENT ELECTRIC SUPPLY 13.50 DICKMAN, ROB 80.24 ED'S AUTOMOTIVE/JIM'S MU 69.00 ED'S RENTAL & SALES INC 24.45 ENVIRONMENTAL RESOURCE A 603.10 FAST EDDIES CAR WASH 223.30 FOXCROFT MEADOWS INC 455.40 G & E GREENHOUSES INC 381.00 HACH COMPANY 463.01 HARRIS, JAMES 172.50 HAWKINS INC 2,157.44 ILLINOIS AUDIO PRODUCTIO 135.00 ILLINOIS STATE POLICE 20.00 INTERSTATE BATTERY SYSTE 157.52 KALE UNIFORMS INC 443.03 KIMBALL MIDWEST 278.53 KING, LAURA 1,750.00 Page 2 April 12,2010 KTD INC 319.95 LEXISNEXIS 111.50 MCANDREWS PC, THE LAW OF 6,800.00 MCHENRY AREA CHAMBER OF 420.00 MCHENRY COUNTY CHIEFS OF 45.00 MCHENRY COUNTY COLLEGE 60.00 MCHENRY COUNTY COUNCIL O 70.00 MCHENRY FIRESTONE 1,470.00 MCHENRY NAPA 1,981.78 METROPOLITAN INDUSTRIES 1,500.87 MEYER MATERIAL COMPANY 333.68 MORRIE AND SONS INC 352.00 MURDOCK SUPER SECUR 279.34 MYERS-SCHMITZ, CAROL 348.00 PENZE, JACQUELINE S 288.00 PEPSIAMERICAS 284.80 PETROLIANCE LLC 1,509.36 PETTIBONE & CO, P F 199.99 PORTER LEE CORPORATION 35.00 POTSIE'S SOILS 480.00 REINWALL REPAIRS 1,460.00 ROGERS, PAUL 125.00 SAFE KIDS WORLDWIDE 50.00 SAFETY SUPPLY ILLINOIS 267.30 SCIAME, RYAN 237.50 SECRETARY OF STATE/INDEX 20.00 SHERWIN INDUSTRIES INC 2,226.50 SIUE 10.00 SMALE, GUY 409.74 SPRING ALIGN OF PALATINE 915.58 ST PAULS EPISCOPAL CHURC 608.20 STANS OFFICE TECHNOLOGIE 179.00 STAPLES BUSINESS ADVANTA 138.63 SUNNYSIDE COMPANY 18.34 TASER INTERNATIONAL 387.62 TOMARK SPORTS INC 491.39 ULTRA STROBE COMMUNICAIT 75.00 UNITED PARCEL SERVICE 55.14 VACULA, JOHN T 1,050.00 VALLEY VIEW ACRES 85.00 VIKING CHEMICAL COMPANY 1,505.00 WITT, CINDY 8.94 ZAHN, DAN 480.00 GRAND TOTALS 66,143.06 FUND TOTALS GENERAL FUND 53,687.18 PAGEANT FUND 40.00 WATER/SEWER FUND 10,477.98 MARINA OPERATIONS FUND 1,460.00 INFORMATION TECHNOLOGY FUND 477.90 TOTALS 66,143.06 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Mayor Low requested Council move to Committee of the Whole format for the remainder of the meeting. Page 3 April 12,2010 FY 2010/2011 BUDGET DISCUSSION Finance Director Black initiated the discussion regarding the Fiscal Year 2010/2011 General Fund Budget. He noted the preliminary budget presented to Council earlier this year included a deficit of approximately $700,000. Consequently, Staff is proposing expenditure reductions including: • A decrease in debt service expenses of $176,600 realized through the refunding of a 2002 bond issue and using $60,000 from the Annexation Fund to repay bonds for the public works building; • The elimination of funding for non-essential community services groups, including the McHenry Area Youth Commission (MAYC) ($6,000) and Garden Resource Center (GRC) ($8,000); • The elimination of a vacant dispatch worker position ($60,000); • A salary freeze for all non-represented employees; • Limiting mosquito abatement spraying to special events only ($29,800). Director Black noted Staff went over the General Fund Budget with an eye to even more extensive reductions than in years past. Alderman Condon expressed the need to speak up regarding the potential cuts affecting the MAYC and GRC. She noted she has served on the MAYC board since being elected to office and she has watched this organization grow and struggle through the years. She expressed concern about eliminating contributions to this organization and stated she would prefer to see if there is a way to provide funding even if it is only $1,000. She noted both organizations have served a great purpose in the community and she found it difficult to eliminate funding for them. Director Black stated Staff has prepared a list of possible expense reductions to assist in bringing the General Fund Budget into balance. The reductions include: 1. Community Service Officer Position responsible for CALEA certification $ 57,100 2. Park Maintenance Worker Position (currently vacant) $ 56,600 3. Administrative Consolidation (Parks/Finance) $ 82,400 4. Sergeant or Patrol Officer Position $ 80,000 5. Training/Travel (Non-Essential) $ 7,000 6. Police Commission examination/testing expenses $ 2,000 7. Police Overtime $ 10,000 8. Police Livescan (delay purchase per IT) $ 6,500 9. Wage Concessions—All Bargaining Units $ 83,000 10. Eliminate clothing allowance for non-represented employees $ 10,400 Total Expense Reductions $395,000 Director Black noted the administrative consolidation of the customer service counters of Finance and Parks included two anticipated retirements. Regarding the potential concessions from bargaining units, City Administrator Maxeiner noted all three bargaining units have been Page 4 April 12,2010 notified this matter would be discussed this evening. City Administrator Maxeiner noted he anticipates discussions occurring with the bargaining units during the next week. Director Black noted in addition to the stated expense reductions, Staff is suggesting revenue increases to assist in balancing the General Fund Budget. Revenue increases would include: 1. Increasing the Hotel/Motel Tax from 2.5%to 5.0% $ 75,000 The increased funds would assist in funding special event costs such as band concerts, fireworks, holiday lighting, etc. 2. Administrative Towing Fee $160,000 This would apply to those who are ticketed for DUI, driving with a suspended license, fleeing and eluding, etc. 3. Fingerprint Fee $ 5,000 This fee would be assessed when providing this service for an organi- zation or business. Total Additional Revenue $240,000 Director Black stated the total of proposed reductions and revenue increases amounts to $635,000 which would offset the budget shortfall. Director Black invited questions of Council regarding the proposed reductions and revenue increases. Responding to an inquiry, City Administrator Maxeiner stated Staff has contacted all three bargaining units and advised they would be asked to consider wage reductions/lack of wage increases. City Administrator Maxeiner noted the reduction in Police Commission expenses relates to the fact that there would be no officer testing occurring during this fiscal year. The $2,000 could be cut as there was no anticipated need for its use. City Administrator Maxeiner also noted all travel/training expenditures with the exception of necessary police training have been cut. Alderman Schaefer inquired if the cut of the Community Service Officer would result in forfeiting the department's CALEA certification status. City Administrator Maxeiner responded the certification will be maintained by utilizing the services of existing Staff. Alderman Peterson inquired about the Administrative Towing Fee and asked if the anticipated $160,000 revenue was realistic. Police Chief Brogan responded in the affirmative. He also noted the $500 fee/tow is the same as that charged by other towns in the area. Alderman Condon, noting that budgeting is not her forte, stated after careful study of the proposed budget, she has realized the City is already down to "bare bones" status. She Page 5 April 12,2010 applauded Staff for cutting away all extras, but still be able to maintain necessary services for the community. She raised the following questions for clarification: 1. $20,000 for annual fireworks display — she asked if the Jaycees would still contribute $10,000 toward the event. Director Black responded there is a $10,000 revenue line item for the Jaycees contribution. 2. Clothing allowance — she inquired if it has been eliminated for all non-represented employees. Director Black responded in the affirmative. 3. Treasurer's Training $250 - Could this be eliminated; has it ever been utilized. City Administrator Maxeiner responded this item was in the budget along with Council training/expenses. He stated it has never been used. Alderman Condon suggested it be removed. 4. Emerald Ash Borer — no line item included for treatments this year. City Administrator Maxeiner stated no cost effective way of treating the Emerald Ash Borer has been found. The only sure way of eliminating the pest would be to cut down all of the ash trees in the City. 5. Public Works Administrative Assistant — why is there an increase indicated over last year's line item. City Administrator Maxeiner stated the Administrative Assistant for Public Works took early retirement last year. The figure in the line item indicated one month's pay. This year's budget reflects a full time administrative assistant who is being utilized by Street Division and Public Works Administration, thereby removing the need for an assistant for each division. City Administrator Maxeiner stated he was a strong proponent of instituting and supporting the Garden Quarter Resource Center. It was felt this would be a way to address the high incidence of police calls and incidents to this complex. The program was initiated to help familiarize the residents of the complex with the positive influence of police presence in the community. The program has served its purpose well. At this time, Staff believes there is no longer a need and is recommending the financial contribution be eliminated. If in the future there is again a need, the program can be resurrected. Alderman Santi stated he sees these two community service programs, MAYC and GRC, as services the City has helped to develop and noted he would be opposed to eliminating contributions to these two programs from the budget. Alderman Santi inquired how Staff came up with a proposed reduction in police overtime of $10,000. Chief Brogan responded his department will be making every effort to cut unnecessary overtime. However, he pointed out, this is a matter which is difficult to predict, particularly should an investigation arise which requires an inordinate amount of time and thereby increases overtime. Director Black also noted with the addition of three officers on the street, there could easily be a reduction in police officer overtime. He noted the $10,000 figure attributed to overtime reduction was a conservative estimate. Alderman Santi inquired if Staff had considered a furlough program. City Administrator Maxeiner responded in the affirmative. One day of furlough would result in a savings of only Page 6 April 12,2010 $8,000. Staff concluded their efforts could be better utilized in seeking reductions elsewhere in order to gain more savings. Alderman Glab noted the City annually contributes $10,000 to the fireworks display. He suggested the City's contribution could be reduced if the musical coordination of the display were eliminated. He noted there could still be a display but a less expensive event. Alderman Peterson asked for clarification as to the number of police officers which were approved yet un-hired since the 2008/2009 fiscal year. City Administrator Maxeiner responded the City has approved four unfilled positions for patrol officers. However, two existing officers had been utilized as liaison officers at the schools. The schools are no longer utilizing this service and those two officers are back on the street. The department is actually down two officers at this time. Alderman Peterson asked for clarification as to historical reductions occurring in various departments. City Administrator Maxeiner responded two positions have been unfilled in PW Streets; one maintenance position has been left unfilled in Parks; two positions have been left vacant in PW Administration; two positions have remained vacant in Building and Grounds; and two positions were eliminated in Construction and Neighborhood Services. City Administrator Maxeiner stated overall there has been a reduction of 20 positions in the last two years. Alderman Peterson inquired if the City had lost any programs as a result of the cuts. City Administrator Maxeiner responded there has been no loss of programs to date. Staff has tried to maintain current programs and services in spite of the reductions. Thus far Staff has been successful in this regard. Alderman Blake noted as much as he and his family enjoy the fireworks, he suggested the annual display could be eliminated. The annual fireworks display is an item that could be trimmed in order to save the City money to be used to provide essential programs. Alderman Glab stated he had not suggested the fireworks display be eliminated but that it be downsized with less frills in order to save the City money. Alderman Blake stated he concurs with cutting where needed as long as essential programs and services are maintained. Director Black provided a slide show outlining the state of the City's contributions to the Police Pension Fund. Noting the recent decline in returns on investments, he stated the City's current funding ratio has fallen below 50%. He noted the Pension is funded by 9.1% contributions by employees, investment dollars, and the remainder to be paid by the City. Because of the State Property Tax Cap the City was not in a position to increase the Police Pension Fund portion of the property tax levy sufficiently to keep up with growing annual contribution requirements. The current shortfall is $518,809. Staff has been seeking ways to decrease that deficit. Director Black stated the City had been able to maintain a funding ratio of Page 7 April 12,2010 60-70% up until the past few years. Recent economic downturn causing losses in investments, together with a number of recent retirements, have caused the funding ratio to dramatically decline. City Administrator Maxeiner stated the Police Pension Fund is a ticking time bomb. He noted the Police Pension Plan is mandated by the State of Illinois. It must be fully funded by the year 2033. He noted that last year and this year the City has not made enough in the Fund (from the three sources) to match what is paid out to all retirees. Director Black provided Council with a spreadsheet indicating a three-year projection of revenues and expenses if no further adjustments are made. Within three years the City will realize a reserve balance of$0. City Administrator Maxeiner noted if that happens, the City will be in a position where it will have to borrow just to meet payroll. City Administrator Maxeiner noted the City has moved from 132.6 full time equivalents in 2007/2008 to a proposed 112.5 full time equivalents in 2010/2011. Director Black noted additional revenue sources would help to close the gap between revenue and expenses. At this time the expenses continue to rise and the revenues are rising at a much slower rate. He noted the City must look at ways to continue to reduce expenses or find a way to increase revenue. City Administrator Maxeiner stated the City is at a crossroads. Some pretty significant decisions must be made. The City is currently in the fourth year of deferring capital expenditures and there is no end in sight to the economic situation. He noted the City needs $1.5 million in order to keep up with anticipated expenditures over the next three years. Additionally, the Governor is indicating there could be significant reductions to municipalities from the State income tax. There is the threat of a big box store leaving our community. All discretionary items have been cut from the budget. The magnitude of the need for additional funding is such that if the City were to close all of its parks and lay off all fulltime and parttime parks maintenance staff, the City would still have to lay off 13 patrol officers in order to obtain $1.5 million to ensure that the City does not continue on the downward revenue spiral over the next three years. Another way to look at this issue would be to cut administration in its entirety and cut nine street maintenance workers resulting in $1.5 million in savings. The following spreadsheet was provided to Council for its edification: General Fund Three Year Projection FY 09/10 FY 10/11 FY 11/12 FY 12/13 Estimated Actual Budget Projection Projection Total Revenues $15,489,000 $15,837,000 $16,243,000 $16,689,000 %Revenue Change 2.25% 2.56% 2.75% Total Expenses $15,849,000 $15,837,000 $17,229,000 $17,946,000 %Expense Change -0.08% 8.79% 4.16% Excess/(Deficit) ($360,000) $0 ($986,000) ($1,257,000) Fund Balance $2,241,000 $2,241,000 $1,255,000 ($2,000) Percent of Expenditures 14.5% 14.2% 7.7% 0.0% Page 8 April 12,2010 ` City Administrator Maxeiner stated Staff is researching ways to further cut while maintaining essential services. Finance and Personnel Committee Chairman Alderman Schaefer stated the gravity of the situation is the very reason the matter is being presented to the entire Council at this time rather than the usual method of budget discussions at the committee level prior to Council consideration. City Administrator Maxeiner stated if the City cannot identify what services can be cut, it must consider a tax increase of some type. He outlined four areas to consider for a possible source of revenue: 1. Property Tax Increase: $.20 per$100 EAV added on to existing rate. This is a stable tax. It would be highly unpopular and it would impact only city residents as well as business and industry. 2. Telecommunications Tax Increase: Current rate 1%; Increase to as much as 6%. Cost per user approximately $90/year if increased to 6%. This tax would result in approximately$950,000 in revenue. 3. Local Sales Tax: The City has not established a local sales tax at this time. Implement a .5% local sales tax, resulting in approximately$1.5 million annually. Typical cost to purchaser about $50 annually. Tax would affect all consumers, both City residents and non-residents alike. For this reason, Staff would lean toward recommending this option. 4. Utility Tax: Current rate 0%, increase to 0.5%, resulting in approximately $2.5 million annually. The tax would be based on units of energy used (i.e. therms, kilowatts, etc). The tax would impact all City residents, businesses and industry. City Administrator Maxeiner stated the 2010/2011 Fiscal Year Budget will be presented to Council for consideration at its annual meeting on April 26, 2010. He suggested Council discuss the four outlined revenue enhancements with their constituency in anticipation of action being taken in May or June. This is a big step and requires input from City residents and discussion at the Council level prior to action being taken. Alderman Condon requested copies of the PowerPoint presentation be provided for use by Council in discussions with their constituents. Director Black provided Council with copies of his presentation. Page 9 April 12,2010 City Administrator Maxeiner stated the .5% local sales tax, if implemented, would not result in an expansion of operations but only replace lost/declining income to maintain existing operations, services and programs. Mayor Low stated the City's primary obligation is to provide the services to its residents that they have come to expect. The City employees have already been operating at a "bare bones" minimum level. Mayor Low noted she is constantly complimented on City employees and the work they do. She opined the City has been forced to make cuts, but remaining employees have risen to the challenge. They are pulling together to maintain all services and programs in spite of Staff and operation reductions. Mayor Low concluded stating the City needs to do whatever is necessary to keep its people working to provide these services to the community. Alderman Blake suggested Council consider having two Council meetings per month as opposed to the current three meetings in an effort to cut expenses. City Administrator Maxeiner responded this issue has been discussed in the past. The elected officials' salary/pay cannot be modified mid-term, ruling out this option. Alderman Glab inquired if the .5% local sales tax were implemented, would it be included in gasoline costs. If so, this could be a good thing to look into as it would impact not only City residents but all who pass through the community. City Administrator Maxeiner responded gasoline would be taxed at the new rate. Alderman Peterson inquired how much the Police Pension Fund has decreased due to investment losses. Director Black responded that the fund's investment return was -30% during 2008/2009. Alderman Schaefer inquired as to the status of video poker/gaming. City Administrator Maxeiner responded it is still being discussed in Springfield. The issue cannot move forward at the local level until resolved by the State of Illinois. Alderman Schaefer inquired if the local sales tax were implemented, would that help in bringing the Police Pension Fund into balance. City Administrator Maxeiner stated it might come reasonably close. He stated two years ago the City was funding it at 63-64%. There has been a significant drop in the past couple of years. City Administrator Maxeiner encouraged Council to obtain feedback from its constituents. Inquire if residents would prefer to share increased revenue burdens with non- residents via the local sales tax or utilize that in combination with another alternative. He encouraged Council to call Director Black or himself at any time with questions, clarifications, feedback, etc. Page 10 April 12,2010 City Administrator Maxeiner reiterated the Fiscal Year 2010/2011 Budget will be presented for Council consideration at the Annual Meeting. ADJOURNMENT Motion by Condon, seconded by Blake, to adjourn the meeting at 8:57 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:57 p.m. Mayor Deputy City Clerk REGULAR NIEE 1oG cHON City ApRll 1.9►2� M Schaefer, .2010 eeting of the m Sant,,Glab►Sch City scheduled April 19w ng Aldermen San dance Were: a' d the regularly were the folio Also in minlstrato e. uty City Ad Director Low calle In attends Ab5ent: N°n cArdle, Dep or Services May 7:30 P.M- d Condon. Attorney M orh0od creation order at City Neighb d Re Council to peterSOn, an es, construction Black, Parks an Wimrner� City Clerk 10n son, Blake, axeiner, Finance Director t City Administrator Schmitt, Adm;nistratOr M pirector Engineer peeper. Martin, Assistan Works City 2010 as alenberg, Public Schw erkel►police Ch1ef Brogan declaring May MONTH ation roclamation pirector N► HISTORY eeting a proclamted the framed p LOOK AT LOCH of them resen pROC�MATION� ,nto the record Mayor Low then p Mayor Low read ' cl-IenrY. Month in M Wirtz. event Chairman Patrick 11 artifacts Look at Local Hlst lion W orld War to Landmark Com display of all to attend the us from 1 to 4 p.m. Wirtz invited School West Camp Chairman to at McHenry High scheduled for May 15 the Ten Minute pU BLIC INPUT SESSION attendance wishing to address Council during There was no one in Public Input Session. CONSENT AGENDA Motion by Schaefer, seconded by Blake,to approve the Consent Agenda as presented: A. Fiscal Year 2009/2010 supplemental Appropriation Ordiftnce. B. Special Event liquor license—Nicolino's Trackside; C. MAYC request for waiver of fees for Petersen Park Beach admiss cn and canoe reiVf1cx wr'mer program ft D. Police General Order—Illinois Premise Alert Program; E. List of Bills: ACE HARDWARE, BJORKKk%;'S 2,7�0.:: ADAMS STEEL SERVICE :%C 729.1: AGUILAR, JEAN 36,0: ANDREWS, MAUREEN .: 132.0p ARAMARK 556.22 AT&T = . 533.77 AT&T LONG DISTANCE . . Z 14 AUBUCHON, CHRISTINE :-- )0 BAGLIO, MICHAEL 3C10 BANK OF NEW YORK, THE 600.Cs BARTA, RON 23.43 BUSS FORD SALES 573.96 CHRISTIE, BRITTANY 748.00 CHRISTOPHER, DAVID 103.76 COMCAST CABLE 75.73 CONNEY SAFETY PRODUCTS 169.03 CUSTOM LANDSCAPING 725.00 D'ANGELO NATURAL SPRING 46.50 D'S MARINE SERVICE INC 42.50 Page 2 April19 20 10 Docum DOU ENT Ill` c"'V T G ED DUFF,Y DANIEL ISSI NS ENSI ELMEQUI jqENT& SALES INC 1,285 '000 87 FO ES N R NATpANy GN 80.49 GE XCROFT ME ANY .INC, G 62.2 7 GERAG' MI CIL4 WS INC ORD 5 90.00 HTy 50.87 GR V JAME MARC, 798 00 GR EVE CLINT 2g•03 OVE KELLY 84.14 CH COMPANY 44.29 HENRYS FARM 487.56 HI NSWILLI 3,38.06 HO NN ,BRIG RD 5600 IAINOVATIVE LL 3 6 62 JOSON, SE PACKAGING IN 19 0.2 0 KALE UNIF AN C 1 2.31 KI14B ORMS INC ,800.00 ALL MIDWEST 117.69 MATTOS, AL 638.80 C' INDUST 276.43 MCH COUNTY DEPTES INC 18.96 MCHENRY COMITY S OF HEALT 3,512.46 MCHENRY COUNTY RECp�E OL 80p.0o MEA0E ELECTRIC 11168.13 YXYERCOMPAtTY I 702.00 �'R, DONALD 247.46 M1DWEST METER INC S SAFETY PRODUC^S INC 732.06 JOHN 128,32 rETRC:,IANCE LLC PRECISION SERVICE & PART 12,98 3,916.95 PROMISING PICASSOS INC 11,98 REINWALL REPAIRS 261.00 RELIABLE SAND & C,RAVEL 5,060.()o R I:'HR, PAM 1,161.14 SEC GROUP INC 37.09 22,248.50 SECRETARY OF A'r' 99,00 SHERIFF, CHRI-STY 54.00 +/ SPRINT 117.44 SWIFT CO IN:, ,;OHN S 2,930.00 TOMARK SPCx 5 :vC 599.96 TONrAN LZ"- 1,587.60 TOTAL BKKER BENEFITS 895.00 TRAFFIC 7�--N-ROL & PROTE C 375.51 TRANSC::Z;.30 TRUCK GRO :P 155.69 UNITED :.L3-1*'tATORIES 1,100.84 USA BLt:-3x C 896.24 ONETTE 15.14 VALENC i;1- :3 3.10 VERIZON x:MESS WASTE y ,-�+IENT 07 VI P '.6:_.5 0 c^,;-PIONS j j9ITE 4, 7:0.00 WATER-_;�ZNG MAIWANC 4, 150.00 WEBB 6-- 43.60 WSRTZ, PAT XYBIX SYSTEMS INC 1,143.00 GRAND TOTALS 85,240.24 FUND TOTALS GENERAL FUND 33,633.89 DEBT SERVICE-1997A FUND 600.00 CAPITAL IMPROVEMENT'S FUND 22,248.50 Page 3 April 19,2010 WATER/SEWER FUND 22,122.96 MARINA OPERATIONS FUND 5,140.00 EMPLOYEE INSURANCE FUND 895.00 INFORMATION TECHNOLOGY FUND 537.89 RETAINED PERSONNEL ESCROW 62.00 TOTALS 85,240.24 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FROM MCHENRY LIONS CLUB FOR ANNUAL CARNIVAL—JUNE 9 THROUGH JUNE 12, 2010: 1. USE OF PETERSEN PARK; 2. TEMPORARY ADVERTISING SIGNS IN MUNICIPAL RIGHT-OF-WAY; 3. WAIVER OF ALL ASSOCIATED FEES; 4. WAIVER OF MUNICIPAL CODE SECTION 16-25 TO ALLOW OVERNIGHT STAYS IN THE PARK FOR 2010 EVENT Assistant City Administrator Hobson stated a request was submitted by McHenry Lions Club to host their annual carnival from June 9th through June 12th. The event would take place in Petersen Park. The Lions Club is seeking a waiver of park rental fees and permission to have overnight stays for the duration of the event. The club is also requesting permission to post temporary advertising signs to announce the event. Signs would be posted at the following locations: • Riverside Drive and McCullom Lake Road • Route 120 and Chapel Hill Road (southwest corner) • Route 120 and Ringwood Road (northeast corner) • Route 31 and Pearl Street • Route 31 and High Street • Route 31 and McCullom Lake Road. Assistant City Administrator Hobson noted Staff supports the request subject to the condition that the signs be posted no earlier than ten days prior to the event and be removed within 48 hours of its conclusion. Motion by Santi, seconded by Schaefer, to accept Staffs recommendation to approve the following as requested by the McHenry Lion's Club for its Annual Carnival to be held June 9, 2010 through June 12, 2010: 1. Use of Petersen Park; 2. Posting of temporary advertising signs in municipal right-of-way at the following locations: a. Riverside Drive and McCullom Lake Road b. Route 120 and Chapel Hill Road (southwest corner) c. Route 120 and Ringwood Road (northeast corner) Page 4 April 19,2010 d. Route 31 and Pearl Street e. Route 31 and High Street f. Route 31 and McCullom Lake Road. 3. Waiver of all associated fees; 4. Waiver of Municipal Code Section 16-25 to allow overnight stays in the park for the duration of the event; subject to the condition that the temporary advertising signs be displayed no earlier than ten days prior to the event and be removed within 48 hours of its conclusion. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR VARIANCES—500 BALLY ROAD Mayor Low announced the agenda item regarding the request for variances at 500 Bally Road is being pulled from this evening's agenda and will be scheduled for consideration at a later date. REQUEST FOR CLASS F2 LIQUOR LICENSE FOR MCHENRY BP AND BULL VALLEY BP FROM GRAHAM ENTERPRISES INC• AND ORDINANCE INCREASING THE NUMBER OF CLASS F2 LIQUOR LICENSES FROM EIGHT TO TEN In attendance was Mr. John Graham of Graham Enterprises, Inc. City Administrator Maxeiner stated a request was submitted by Graham Enterprises requesting authorization to sell packaged liquors in the McHenry BP gas station located at 508 South Route 31 and the Bull Valley BP gas station located at 5301 Bull Valley Road. The stations currently sell food, snacks, lottery tickets, tobacco products, miscellaneous auto care products, in addition to gasoline. It is Staffs recommendation that Council consider the request. Alderman Glab noted it has been City policy for as long as he can recall that no alcoholic beverages be sold at gas stations. He stated he recognizes the convenience factor, and would support the request if it meant someone would walk to pick up beer as opposed to driving to the store. Alderman Blake concurred with Alderman Glab. Alderman Wimmer inquired as to the proposed hours of sale. City Administrator Maxeiner responded the liquor ordinance permits sale of alcoholic beverages until 2 a.m. However, the alcoholic beverage sales area would be restricted to 50% of the floor area. Alderman Wimmer also concurred with Alderman Glab. Mayor Low stated the Bull Valley BP gas station has been an eyesore for a long time and has now been revitalized. Mr. Graham has asked for consideration to test the City waters Page 5 April 19,2010 regarding its policy that prevents the issuance of liquor licenses to gas stations. Mayor Low stated she supports the request because Mr. Graham has demonstrated he would be a responsible business owner if issued the licenses. Mr. Graham addressed Council stating the issuance of a liquor license is a privilege. He noted he has a scanner at each gas station that prompts the cashier to card individuals and enter the customer's date of birth. The company has a zero tolerance policy. He also noted it is his company policy to discontinue the sale of alcoholic beverages at midnight. City Attorney McArdle stated the terms of the license can be adjusted to restrict the hours of sale until midnight. City Administrator Maxeiner inquired if Mr. Graham would be opposed to bringing the matter back at the Annual Meeting on April 26, 2010 when annual liquor licenses are issued. Mr. Graham responded in the affirmative. Alderman Condon noted she was initially not enthusiastic regarding the request. However, after hearing about the company safeguards in place, she is more supportive of the request. Alderman Santi inquired about the number of gas stations in town. Alderman Glab responded approximately 20-21 stations. In response to Alderman Schaefer's inquiry, City Administrator Maxeiner stated there are already restrictions in place regarding the sale of alcoholic beverages in proximity to schools. Mayor Low suggested the matter be tabled until the April 26, 2010 Annual Meeting in order to provide City Attorney McArdle and Staff an opportunity to prepare an additional classification of liquor licenses. COMMITTEE RECOMMENDATION: ORDINANCE AMENDING MUNICIPAL CODE BY REPEALING CHAPTER 7.50 CODE HEARING DEPARTMENT AND ADDING CHAPTER 2.25 ADMINISTRATIVE ADJUDICATION Deputy City Administrator Martin stated the City established a Code Hearing Department in 2002 for the purpose of expediting the prosecution and correction of City code violations. City Attorney McArdle informed Staff that since obtaining home rule status this portion of the Municipal Code must be updated. The proposed ordinance, which would repeal the existing code hearing department and replace it with administrative adjudication, has been reviewed by Staff from the Construction and Neighborhood Services Department and the Police Department. It is Staff's intent that all code compliance matters, building code violations and non-moving police violations would be handled through the administrative adjudication process. Page 6 April 19,2010 Deputy City Administrator Martin stated the matter was presented to the Community Development Committee at its March 16, 2010 regularly scheduled meeting. The Committee directed Staff to present the ordinance to Council for consideration. Alderman Glab requested that City Council advice and consent be sought with regard to the creation and appointments relating to the Office of Administrative Adjudication. Alderman Condon stated she believes Council should have input regarding anyone's appointment. She noted she was referring to the appointments cited in section 2.25-2(A) 1 through 5. Alderman Glab stated in the past Council was included in the administrative adjudication process. He noted it would appear that would no longer be the case. Deputy City Administrator Martin stated Staff is proposing the administrative work would be done by Deputy Clerk Kunzer. Mayor Low suggested section 2.25-2(A)(5) be amended to read "Any City Staff person or persons deemed necessary for the efficient administration of the Office of Administrative Adjudication". Motion by Santi, seconded by Peterson, to accept the recommendation of the Community Development Committee to pass an ordinance repealing Municipal Code Section 7.50 Code Hearing Department and adding Section 2.25 Administrative Adjudication, subject to amending section 2.25-2(A)(5) to state "Any City Staff person or persons deemed necessary for the efficient administration of the Office of Administrative Adjudication". Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT There was no Statement or Report from Mayor Low. COMMITTEE REPORTS Parks and Recreation Committee Chairman Peterson announced the Arbor Day Ceremony is scheduled for Friday, April 30, 2010 at 3 p.m. in the Municipal Center Council Chambers. STAFF REPORTS There were no Staff Reports. Page 7 • April 19,2010 FUTURE AGENDA ITEMS Alderman Glab inquired about regulations governing advertising being placed on the windshield of vehicles. City Administrator Maxeiner responded regulations were in place regarding this issue. EXECUTIVE SESSION: PROPERTY ACQUISITION Motion by Glab, seconded by Wimmer, to go into Executive Session to discuss Property Acquisition at 8:24 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:25 p.m. Motion by Peterson, seconded by Condon, to go back into Open Session at 8:26 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 8:26 p.m. OPEN SESSION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION Motion by Wimmer, seconded by Condon, to accept Staff's recommendation to the following: 1. Authorize the purchase of the temporary construction and permanent utility easements from McHenry Country Club in the amount not-to-exceed $140,000; 2. Authorize the Mayor's execution of the legal documents prepared by the City Attorney in order to complete the transaction. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Page 8 _ April 19,2010 ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:28 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:28 p.m. Mayor City Clerk AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: April 26, 2010 Annual City Council Meeting RE: Amendment to Municipal Code Chapter 4, Alcoholic Beverages Recommendation: To approve the attached ordinance amending Municipal Code Chapter 4, Section 4-6(5) creating a F(3) liquor license classification and Section 4-22 establishing Class F3 closing hours. As proposed by the City Council at the April 19" meeting, attached is a draft amendment to Municipal Code Chapter 4, Section 4-6(5), for the creation of a F3 liquor license classification. The proposed classification would authorize the retail sale of alcoholic liquors in packages only where more than 50% of the public sales area is devoted to goods and commodities other than alcoholic liquor for consumption off premises, and only in a convenience store associated with the distribution and sales of gasoline. The annual license fee for the Class F3 as proposed is $800. Also included is an amendment to Municipal Code Chapter 4, Section 4-22 making it unlawful for a Class F3 license to sell alcohol between the hours of 12:00 AM and 6:00 AM on Monday, Tuesday, Wednesday, Thursday, Friday, and Saturday and 12:00 AM to 10:00 AM on Sunday. ORDINANCE NO. MC-10- AN ORDINANCE Creating Class F(3) Liquor Licenses and Amending Section 4-22 Closing Hours WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII,Section 6,of the Constitution of the State of Illinois,and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,McHENRY COUNTY,ILLINOIS, as follows: SECTION 1. Section 4-6(5) of the Municipal Code relating to liquor license classifications is hereby amended by creating Class F(3)license,which shall authorize the sale at retail of alcoholic liquors in packages only,for consumption off the premises,where more than 50%of the public sales area for said premises is devoted to goods and commodities other than alcoholic liquor.Said license shall be issued and available only to convenience stores associated with the distribution and sale of gasoline. Sales of alcoholic beverages shall not occur between the hours of 12:00 a.m.and 6:00 a.m.on Monday,Tuesday, Wednesday, Thursday, Friday and Saturday nor between the hours of 12:00 a.m. and 10:00 a.m. on Sunday.The annual fee for such license shall be$800. No Class F(3)licenses shall be in force in the City of McHenry at any time. SECTION 2. Section 4-22 of the Municipal Code relating to Closing Hours of Liquor Sales shall be amended by inserting the following as the third paragraph in said section: "It shall be unlawful to sell or offer for sale at retail,give away or deliver,either in,upon or from any Class F(3)licensed premises,any alcoholic liquor in the City between the hours of 12:00 a.m. and 6:00 a.m.on Monday,Tuesday,Wednesday,Thursday,Friday and Saturday and between the hours of 12:00 a.m. and 10:00 a.m.on Sunday." All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 3. This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 4. This ordinance shall be in full force and effect from and after its passage,approval and publication,as provided by law. PASSED and APPROVED this 26th day of April,2010. AYES: NAYS: ABSENT: NOT VOTING: ABSTAINED: Mayor ATTEST: AGENDA SUPPLEMENT IF TO: Mayor and City Council FROM: Douglas Maxeiner, City Administrator FOR: April 26, 2010 Annual City Council Meeting RE: Request for Class F3 Liquor Licenses from Graham Enterprise, Inc. Recommendation: To consider the request for a Class F3 liquor license from Graham Enterprises, Inc. to sell packaged liquors for consumption off premises only at the McHenry BP located at 508 South Route 31 and Bull Valley BP located at 5301 Bull Valley Road effective May 1, 2010. Upon approval of this request, authorize the Mayor to sign the attached ordinance increasing the number of Class F3 liquor licenses from zero to two. Attached is a letter from Patrick Graham of Graham Enterprises, Inc. requesting authorization to sell packaged liquors in the McHenry BP gas station located at 508 South Route 31 and the Bull Valley BP gas station located at 5301 Bull Valley Road. Graham Enterprises purchased the McHenry BP on Route 31 a few years ago and just recently purchased and reopened the Bull Valley BP. Including the sale of gasoline, each site operates a convenience store that sells food, snacks, lottery tickets, tobacco products, and miscellaneous auto care products. Graham Enterprises owns service stations in Lake Villa, Richmond, Carpentersville, Northlake, Waukegan, and the Johnsburg Citgo on Chapel Hill Road. Each of these businesses successfully operates convenience stores that sell packaged liquors. Mr. Graham would like the opportunity to sell alcohol in his two McHenry locations. His company is conversant in the sale of packaged liquors with strict policies established to prevent the sale of alcohol to intoxicated and underage persons. In addition, the manager for the McHenry locations is BASSET certified. Should the City Council grant this request, staff recommends approval of the attached ordinance increasing the number of F3 liquor licenses from zero to two. x + ' ' !NC-* Area Code 847 Ph 9370177 fax.937 0779 446 N• Morris Street p p.Box 717 0777 John C.Graham Mundelein,Illinois 60060- -Bug W.Graham III 21�41201 Matthew X.Graham patrickT.Graham (Dear CD°u9' ant ions and rerev . 'nd the appCicat or our time hed ou w�CCf� u in advance f y �.ttac y �an�yo ou requested t the addition of a information y matter. WefeeCtha -f this mafuf onsideration on a to 6e succes and c us the tooCs necess ry liquor License wid give prevent the safe to either q •ct olicies in pCace to prey �e have str� p our CocaCmanager is basset to icated or underage customers centfi . a testi in '� enroCled in Bars compCianc ng i ed and zve are already at all of our Liquor faciCities. Cinf information you need to heCp in the if- there is any additions 7C rocess I can 6e reached on my ceCC @ (84 ) 50 7-0255 approva p Thankyou very much! Sincerely, l � natncF�,�I: Gra am John C.Graham Eugene W.Graham III 446 N.Morris Street Area Code 847 Matthew X.Graham P.O.Box 777 Phone: 837-0777 Patrick T.Graham Mundelein,Illinois 60060-0777 Fax: 837-0778 Graham Liquor Sites Lake Villa Citgo 400 E. Grand Avenue Lake Villa IL 60046 Richmond Citgo 8606 US Route 12 Richmond IL 60071 Carpentersville BP 695 Barrington Ave Carpentersville, IL 60110 Northlake Citgo 5 W.North Avenue Northlake IL 60164 Johnsburg Citgo 3 615 Chapel Hill Rd. Johnsburg, IL 60050 Waukegan Citgo 2400 Grand Ave. Waukegan, IL 60085 Graham: A Name Associated With Petroleum Since 1922. ORDINANCE NO. MC-10- AN ORDINANCE Increasing the Class F3 Liquor Licenses [Bull Valley BP and McHenry BP] WHEREAS,the City of McHenry,McHenry County,Illinois,is a home rule municipality as contemplated under Article VH, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,McHENRY COUNTY,ILLINOIS, as follows: SECTION 1. Section 4-6(5) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class"F3"Liquor Licenses from zero to two. SECTION 2. All ordinances,or parts thereof,in conflict with the terms and provisions hereof,be and the same are hereby repealed to the extent of such conflict. SECTION 3. This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 4. This ordinance shall be in full force and effect from and after its passage,approval and publication,as provided by law. PASSED and APPROVED this 261h day of April,2010. AYES: NAYS: ABSENT: NOT VOTING: ABSTAINED: Mayor ATTEST: City Clerk ORDINANCE NO. MC-10- AN ORDINANCE Increasing Class F2 Liquor Licenses and Decreasing Class B Liquor Licenses (Jewel) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII,Section 6, of the Constitution of the State of Illinois,and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,McHENRY COUNTY,ILLINOIS, as follows: SECTION 1. Section 4-6(5) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class "F2" Liquor Licenses from eight to nine. SECTION 2. Section 4-6(2) of the Municipal Code relating to liquor license classifications is hereby amended by decreasing the number of Class"B" Liquor Licenses from four to three. SECTION 3. All ordinances,or parts thereof,in conflict with the terms and provisions hereof,be and the same are hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION S. This ordinance shall be in full force and effect from and after its passage,approval and publication,as provided by law. PASSED and APPROVED this 26`h day of April, 2010. Voting aye: Voting Nay: Absent: Not Voting: Abstaining: Mayor ATTEST: City Clerk , AGENDA SV PP�EMOO Mayor and City C nercCity Administrator Council Meeting TC: pouglas K.014 Annual City nor License Renewals FRAM' April 26, 2 Annual 1:1 FOR' Year 20,0120'I owners Of RE; unicipal Cod must City of McHen mated in the c Ut of 4 of the Attach Chapter alcoh end of the B . A and Pursuant to andlor selling year. Ap establishments serving liquor licenses by the 2010120 been paid. renew their liq renewals for the annually requesting all license fees establishments r e fingerprinted and managers have been A license f Country Club was issued a ted near' ears, the McHenry halfway house, whi � In pasty license for th.. :_r. ration a the sam house and a Class H corporation � s are owned by t fequired. , attache hole. Both buildings separate licens and consequently, Chapt the Muniei = citycouncil's consideration is an old�uor lice affect f to two decreasing the number of Class H q As Liquor loner, M Low reco, rene Recommend ation• resented on the attached list an Val o hed o liquor licenses as p decreasing the number of Class H liquor &cases fr ee TWO. ilk- s A FISCAL YEAR 2010/2011 CITY OF MCHENRY LIQUOR LICENSES CLASS A BEER&LIQUOR-$1.400 CLASS F3 PACKAGED BEER&LIQUOR-$800 A-1 McHenry Country Club 173-1 McHenry BP A-2 Fire Wood Restaurant F3-2 Bull Valley BP A-3 Fox Hole Tap&Pizzeria A-4 Ye Olde Corner Tap CLASS G1 BEER&LIQUOR—SERVICE BAR-$700 A-5 Chili's Grill&Bar G1-1 Burrito City y Mariscos Estilo Nayarit A-6 The Gambler of McHenry G1-2 Touch of Italy A-7 N/A G1-3 Toluca's III A-8 Dunhill's Prime Steakhouse G1-4 Windhill Restaurant A-9 Bimbo's Bar&Grill G1-5 Green Street Cafe A-10 The Old Bridge Tavern A-11 Town Club A-12 After the Fox CLASS H BEER&WINE ONLY-$700 A-13 Main Street Saloon H-1 Pizza Hut A-14 Bambino's Pizzeria&Pub H-2 N/A A-15 Zubrzycki's Warsaw Inn H-3 Jimano's Pizza A-16 Village Squire of McHenry A-17 Main Street Station A-18 Mulligan's Saloon A-19 BuddyZ Riverwalk A-20 Corkscrew Pointe A-21 Plum Garden Restaurant A-22 Monaco's A-23 Vickie's Place A-24 Las Palmas Mexican Rest&Bar A-25 Applebee's Neighborhood Bar&Grill A-26 The Olive Garden Restaurant A-27 Nicolino's A-28 Green Peapod Restaurant CLASS Al BEER&WINE-$1,250 N/A CLASS B PACKAGED BEER&WINE-$700 B-1 Aldi B-2 N/A B-3 7-Eleven B-4 Walgreens CLASS D BEER&LIQUOR(NFP)-$100 D-1 Liberty Club of McHenry D-2 McHenry American Legion Post#491 D-3 VFW Veterans Club,Inc. CLASS E1 SPECIAL OCCASION FACILITY-$1,500 N/A CLASS E2 SPECIAL OCCASION FACILITY(NFP)$100 N/A CLASS F1 PACKAGED BEER&LIQUOR-$1.100 F1-1 Binny's Beverage Depot F1-2 McHenry Liquors, Inc. F1-3 Liquor&Wine Place F1-4 Sam's Liquors&Wine F1-5 Family Food Mart CLASS F2 PACKAGED BEER&LIQUOR-$800 172-1 Sullivan Foods F2-2 Osco Drug Store F2-3 Jewel Food Store F2-4 River Road Shell 172-5 Sunrise Grocery&Liquor F2-6 N/A F2-7 La Huerta Carniceria 172-8 Angelo's Fresh Market F2-9 Meijer Store#218 F2-10 Riverside Shop-N-Go Rev: May 2010 ORDINANCE NO. MC-10- AN ORDINANCE Decreasing Number of Class H Liquor Licenses [McHenry Country Club Combined License] WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII,Section 6,of the Constitution of the State of Illinois,and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,McHENRY COUNTY,ILLINOIS, as follows: SECTION 1. Section 4-6(7) of the Municipal Code relating to liquor license classifications is hereby amended by decreasing the number of Class"H" Liquor Licenses from three to two. SECTION 2. All ordinances,or parts thereof,in conflict with the terms and provisions hereof,be and the same are hereby repealed to the extent of such conflict. SECTION 3. This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 4. This ordinance shall be in full force and effect from and after its passage,approval and publication, as provided by law. PASSED and APPROVED this 26th day of April,2010. Voting Aye: Voting Nay: Absent: Not Voting: Abstained: Mayor ATTEST: City Clerk AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Chris Black,Finance Director FOR: April 26,2010 Annual Council Meeting RE: Hotel Operator's Occupation Tag ATTACHMENTS: 1.Hotel/Motel Tax Ordinance Background. In 2004, the city established a Hotel/Motel Tax of 2%2% of gross receipts of hotels and motel revenue. The revenue generated from the tax, which is approximately $55,000 annually, has been used to pay annual dues to the McHenry County Convention and Visitors Bureau(MCCVB)and promote City tourism. Analysis. In addition to the expense reductions done to balance the General Fund budget, staff considered several alternatives to make up for the decline in existing revenues. The Hotel/Motel Tax was considered a viable option because of its limited impact on city residents and appropriateness as a revenue stream to fund special events in the community. As a result, staff recommends an increase in the Hotel/Motel Tax from 2V2% to 5% as part of the 2010/11 proposed budget. The increased rate of 5% is the same as several municipalities in McHenry County, including Algonquin, Huntley, and Crystal Lake, and would increase Tourism Fund revenue to approximately$110,000 annually. With the additional revenue,the city will continue funding for MCCVB and local tourism activities. In addition, a portion of special event expenses previously funded by General Fund revenues ,including band concerts,holiday lighting, and personnel time required for event planning and staffing, will be funded by a $75,000 transfer from the Tourism Fund. Recommendation. Staff recommends approval of the attached ordinance increasing the Hotel/Motel Tax from 2'/s%to 5%. Ordinance No MC-10- An Ordinance Amending the Municipal Code Chapter 23 Taxation,increasing the Hotel/Motel Tax, in the City of McHenry WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, as follows: SECTION 1: That Chapter 23 TAXATION, Article 1. HOTEL/MOTEL TAX shall be amended as follows: Section 23-2. Tax Imposed A tax be imposed upon persons engaged in the business of renting, letting or leasing rooms in a hotel at the rate of five percent (5.0% ) of the gross rental receipts from such renting, leasing or letting, excluding, however, from gross rental receipts, the proceeds of such renting, leasing or letting to permanent residents of that hotel. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate, or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. PASSED and APPROVED this day of 72010. Voting Aye: Voting Nay: Not Voting: Abstained: Absent: Mayor ATTEST: City Clerk AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Chris Black,Finance Director FOR: April 26,2010 Annual Council Meeting RE: Vehicle Impoundment Fine ATTACHMENTS: 1.Vehicle Impoundment Ordinance Background. When a motorist is arrested for some several types of major offenses,the vehicle may be towed and impounded. In some instances, according to Illinois law, the vehicle may be seized and possibly forfeited. Police officers are required to spend a significant amount of time processing vehicles and determining if the vehicle qualifies for impoundment or forfeiture. Analysis. Under Illinois law, the cost of processing major vehicle offenses may be passed on to the motorist through an administrative fine. Several municipalities in McHenry County, including Algonquin and Lake in the Hills,have established such fines to recover the cost of time spent by officers or detectives processing vehicle impoundments for certain violations. The attached ordinance specifies nine different violations for which staff is proposing a motorist or owner of a vehicle may be assessed an administrative fine of$500. The most common of these violations are driving under the influence of alcohol or drugs, driving with a suspended or revoked license, and driving without a valid license. For these types of claims alone, about 350 arrests are made annually, with driving under the influence accounting for about 25% of the offenses. The administrative fine would be paid directly to the City of McHenry.After payment of the fine, motorists would be required to pay the invoice for towing of the vehicle prior to receiving its release. Also, under the ordinance,the vehicle owner may appeal the seizure to the Police Chief and request an appeal to an administrative adjudication hearing to challenge whether a violation has occurred. Recommendation. Staff recommends approval of the attached ordinance establishing a vehicle impoundment fine to recover Police Department expenditures for major vehicle offenses and impoundments. Ordinance No MC-10- An Ordinance Amending Municipal Code Chapter 13 Motor Vehicles and Traffic by adding Article II Vehicle Impoundment in the City of McHenry WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, as follows: SECTION 1: That Chapter 13 Motor Vehicles and Traffic be amended by adding Article II Vehicle Impoundment as follows: Article II Vehicle Impoundment Sec. 13.16.Violations. A motor vehicle, operated with the permission, express or implied, of the owner of record, that is used in connection with the following violations shall be subject to seizure and impoundment by the City, and the owner of record shall be liable to the City for an administrative penalty in an amount not to exceed $500, in addition to any towing and storage fees as hereinafter provided. A. Driving under the influence of alcohol and/or drugs (625 ILCS 5/11-501(a) or a similar local ordinance). B. Driving while license suspended or revoked when the suspension or revocation is a result of a violation of 625 ILCS 5111-501 or a similar local ordinance (625 ILCS 5/6- 303 or a similar local ordinance). C. No valid driver's license (unlicensed) excluding expired driver's license (615 ILCS 5/6-101 or a similar local ordinance). D. Fleeing or attempting to elude a peace officer, including aggravated fleeing (625 ILCS 5/11-204 et al or a similar local ordinance). E. Street racing or aggravated street racing (625 ILCS 5/11-506 or a similar local ordinance). F. Reckless driving (625 ILCS 5/11-503 or a similar local ordinance). G. Leaving the scene of an accident involving death or personal injury (625 ILCS 5/11- 401). H. Any violation of law which makes the vehicle subject to seizure under 720 ILCS 5/36-1 et seq. I. Any other circumstances under which the vehicle may be towed pursuant to this Code, McHenry Police Department field operations procedures or City of McHenry Police Department administrative procedures. Sec. 13.17. General Regulations. A. This Chapter shall not replace or otherwise abrogate any existing State or Federal laws or City ordinances pertaining to vehicle seizure and impoundment. These penalties shall be in addition to any penalties that may be assessed by a Court for any criminal charges. B. This Chapter shall not apply if the vehicle used in the violation was stolen at that time and the theft was reported to the appropriate police authorities within 24 hours after the theft was discovered. C. Fees for towing and storage of a vehicle pursuant to this Chapter shall be those approved by the Chief of Police for all towing agents authorized to tow for the McHenry Police Department. Sec. 13.18. Notice. Whenever a Police Officer has probable cause to believe that a vehicle is subject to seizure and impoundment pursuant to this Chapter, the Police Officer shall provide for the towing of the vehicle to a facility authorized by the City. The Police Officer shall notify any person identifying him or herself as the owner of the vehicle or any person who is found to be in control of the vehicle at the time of the alleged violation, of the fact of the seizure of the vehicle, and of the owner's right to request an administrative adjudication hearing to be conducted in accordance with this Code and this Chapter. Said vehicle shall be impounded pending the completion of the hearing provided for in this Chapter, unless the vehicle owner posts a $500 cash bond with the City and pays the towing and storage charges. Sec. 13.19 Preliminary Hearing. A. If the owner of record of a vehicle seized pursuant to this Chapter desires to appeal the seizure, the owner must make a request for a preliminary hearing within 24 hours of the seizure. The request shall be in writing and filed with the Chief of Police or his designee, who shall conduct such preliminary hearing within 24 hours after receipt of the request, excluding Saturdays, Sundays or City holidays. B. All interested persons shall be given a reasonable opportunity to be heard at the preliminary vehicle impoundment hearing. The formal rules of evidence shall not apply at the hearing and hearsay evidence shall be admissible only if it is the type commonly relied upon by reasonably prudent persons in the conduct of their affairs. C. If, after the hearing, the Chief of Police or his designee determines there is probable cause to believe that the vehicle is subject to seizure and impoundment pursuant to this Chapter, the continued impoundment of the vehicle shall be ordered as provided herein unless the vehicle owner posts a $500 cash bond to the City and pays the towing agent any applicable towing and storage fees. D. If the Chief of Police or his designee determines there is not such probable cause, the vehicle shall be returned without penalty or other fees. Sec. 13.20 Administrative Adjudication Hearing. A. The City shall appoint an individual,not employed by the Police Department, to serve as an Administrative Law Judge for purposes of this Chapter.* (See Municipal Code Chapter 2.25 Administrative Adjudication) B. Within five business days after a vehicle is seized and impounded pursuant to this Chapter, the City shall notify the owner of record by certified mail of the owner's right to request a hearing to challenge whether a violation has occurred. The owner of record seeking a hearing must file a written request for a hearing with the Administrative Hearing Officer no later than 30 business days after the notice was mailed. The hearing date shall be not more than 10 business days after a request for a hearing has been filed. An owner of record can request the scheduled hearing date be continued to another date, as long as the request for continuance is made no later than 48 hours prior to the hearing. C. All interested persons shall be given a reasonable opportunity to be heard at the hearing. The formal rules of evidence shall not apply at the hearing and hearsay evidence shall be admissible. In a hearing on the propriety of impoundment of a vehicle, any sworn or affirmed report, citation or ticket that (i) is prepared in the performance of a law enforcement officer's duties, and (ii) sufficiently describes the circumstances leading to the impoundment, shall be admissible evidence of the vehicle owner's liability, unless rebutted by clear and convincing evidence to the contrary. D. If, after the hearing, the Administrative Law Judge determines by a preponderance of evidence that the vehicle was used in violation of this Chapter, the Administrative Law Judge shall then enter an order finding the owner of record of the vehicle liable to the City for the administrative penalty. E. If, after the hearing, the Administrative Law Judge does not determine by a preponderance of evidence that the vehicle was used in such a violation, the Administrative Law Judge shall enter an order finding for the owner and for the return of the vehicle. F. If the owner of record requests a hearing but fails to appear at the hearing or fails to request a hearing in a timely manner, the owner of record shall be deemed to have waived his right to a hearing and the Administrative Law Judge shall enter a default order in favor of the City in the amount of the administrative penalty. Once the order has been entered, the City shall make a reasonable effort to notify any lien holder of the default order entered against the owner of record. G. If a default order is entered against the owner of record for failing to request or appear at a hearing, the owner of record may make a request to vacate the default judgment. The motion shall be made in writing and sent by certified mail to the Administrative Law Judge within 30 days of the default order being entered. Once such a request is made, the default order will be vacated and the Administrative Adjudication Hearing will be set within 10 days of the request. H. If the owner of record pays such a penalty and the vehicle is returned to the owner,no default order need be entered if the owner is informed of his right to a hearing and signs a waiver, in which case an order of liability shall be deemed to have been made when the City receives the written waiver. Sec. 13.21. Posting of Bond. A. If a $500 bond is posted with the Police Department the impounded vehicle shall be released to the owner of record. However, the vehicle owner shall remain liable to the towing agent for any applicable towing or storage fees. B. If a penalty is imposed by the Administrative Law Judge for a violation of this Chapter, the bond shall be forfeited to the City. However, if a violation of this Chapter is not proven by a preponderance of the evidence, the bond shall be returned to the person posting the bond. C. All bond money posted pursuant to this Chapter shall be held by the City until the Administrative Law Judge has issued a decision. D. The bond posted shall be in the form of cash, money order, certified check, E-check or any authorized credit or debit cards. Sec. 13.22. Administrative Penalty. If an administrative penalty is imposed pursuant to this Chapter, such penalty shall constitute a debt due and owing to the City. If a vehicle has been impounded when such a penalty is imposed, the City may seek to obtain a judgment on the debt and enforce such judgment against the vehicle as provided by law. Except as provided otherwise in this Chapter, a vehicle shall continue to be impounded until the penalty is paid to the City and any applicable towing and storage fees are paid to the towing agent, in which case possession of the vehicle shall be given to the person who is legally entitled to possess the vehicle, or the vehicle is sold or otherwise disposed of to satisfy a judgment to enforce a lien as provided by law. If the administrative penalty and applicable fees are not paid within 30 days after an administrative penalty is imposed against an owner of record who defaults by failing to appear at the hearing, the vehicle shall be deemed unclaimed and shall be disposed of in the manner provided by law for the disposition of unclaimed vehicles. In all other cases, if the administrative penalty and applicable fees are not paid within 30 days after the expiration of time at which administrative review of the Administrative Law Judge's determination may be sought, or within 30 days after an action seeking administrative review has been resolved in favor of the City, whichever is applicable, the vehicle shall be deemed unclaimed and shall be disposed of in the manner provided by law for the disposition of unclaimed vehicles under the Illinois Vehicle Code. However, where proceedings have been instituted under State or Federal drug asset forfeiture laws, disposal of the subject vehicle shall be consistent with those proceedings. Sec. 13.23.Vehicle Possession. A. Except as otherwise provided by law, no owner, lien holder or other person shall be legally entitled to take possession of a vehicle impounded under this Chapter until the administrative penalty and fees applicable under this Chapter have been paid. However, whenever a person with a lien of record against an impounded vehicle has commenced foreclosure proceedings, possession of the vehicle shall be given to that person if he agrees in writing to refund the City the amount of the net proceeds of any foreclosure sale, less any amounts required to pay all lien holders of record, not to exceed the administrative penalty, plus the applicable fees. B. For purposes of this Chapter, the "owner of record" of a vehicle is the record title holder as registered with the Illinois Secretary of State. Sec. 13.24-100. Reserved. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate, or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4:_ This ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. PASSED and APPROVED this day of , 2010. Voting Aye: Voting Nay: Not Voting: Abstained: Absent: Mayor ATTEST: City Clerk MAYOR'S REPORT TO: McHenry City Council FROM: Mayor Susan E. Low FOR: April 26, 2010 Annual City Council Meeting RE: Year 2010/2011 Mayoral Annual Appointments At the April 26, 2010 annual City Council Meeting, I intend to approve the following appointments for City Administrator/Department Heads, Municipal Consulting Firms, Boards, Commissions, and Standing Committees of the Council. Please do not hesitate to contact me prior to the meeting if you have any comments and/or concerns regarding the appointments. City Administrator/Department Heads Expiration City Administrator Douglas K. Maxeiner 04/30/11 Director, CNS Ryan L. Schwalenberg 04/30/11 Director, Finance Christopher J. Black 04/30/11 Director, Parks & Recreation Peter J. Merkel 04/30/11 Chief of Police William J. Brogan 04/30/11 Director, Public Works Jon M. Schmitt 04/30/11 Municipal Consulting Firms Corporate Attorney Zukowski, Rogers, Flood & McArdle 04/30/11 Labor Attorney Ottosen Britz Kelly Cooper & Gilbert, Ltd 04/30/11 Traffic Court Attorney Patrick J. McAndrews 04/30/11 City Engineer SEC Group, Inc. 04/30/11 Administrative Adjudication Officer Harry Semrow 04/30/11 Boards/Commissions Planning/Zoning Commission: Bill Buhrman 04/30/1 Paul Morck 04/30/1 Landmark Commission: Patricia Shafer 04/30/13 Patrick Wirtz 04/30/13 Holly Wood 04/30/13 Chris Bassi 04/30/11 Environmental Advisory Commission: Tom McCarthy 04/30/12 Police Commission: Ramon Gregorio 04/30/13 Police Pension Board: Robert Hettermann 04/30/12 Emergency Services & Disaster Jon Schmitt 04/30/12 Agency (ESDA) Sgt. Tom Walsh 04/30/12 Ryan Schwalenberg 04/30/12 Standing Committees of the Council Community Development: Chair Condon, Santi, Peterson Finance and Personnel: Chair Schaefer, Blake, Wimmer Parks and Recreation: Chair Peterson, Glab, Schaefer Public Works: Chair Wimmer, Santi, Blake * Appointed to vacant term — application attached -2- AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Chris Black,Finance Director FOR: April 26,2010 Annual Council Meeting RE: 2010/11 Budget—General Fund ATTACHMENTS: 1. All Funds—Proposed Expenditure Budget 2. All Funds—Proposed Revenues Background. On March 1", the 2010/11 proposed budget was introduced to the City Council. The Finance and Personnel Committee met on March 8t' and the City Council met on April 12t' to review the request. Presented herein, for the review and consideration of the City Council is the proposed 2010/11 fiscal year budget. Analysis. The proposed spending plan totals $34,418,887 for all funds and $15,852,896 for the General Fund compared to $30,150,197 and $16,294,746 the prior year. The increase in the budget for all funds is due to $7.1 million in capital improvements to city roads and sewer infrastructure. Despite a significant decrease in General Fund revenues, the proposed budget maintains existing core services while maintaining a stable property tax rate. General Fund Revenues. Budgeted revenues within the General Fund are $15,852,896, a decrease of$445,600 (2.7%) from the prior year. Sales tax receipts, which make up 38% of fund revenues, are budgeted at $436,100 (6.7%)below the 2009/10 budget and approximately equal to the projected 2009/10 actual amount. A second major source of intergovernmental revenue, income tax receipts,is budgeted at$2.12 million,a 10.7%decrease from the 2009/10 budget. Property tax receipts are budgeted at $5,020,374, a 3.3% increase over the previous year, and constitute 31.7% of General Fund revenue. Equalized Assessed Value (EAV) decreased 1.2% from the prior year. The city's tax rate is $0.5393 for the 2009 year (collected in 2010), an increase of 3.8% from the prior year. Budgeted revenues for several other sources decreased significantly. Due to the steep decline in interest rates, interest income is budgeted at $10,000, a decrease of$50,000 from the prior year. Also, service reimbursement income for police services declines $140,000 because the local middle and high schools are no longer contracting with the city for school resource officers. The budget also includes proposed revenue enhancements and cost recovery fees totaling $240,000 to offset decreases in existing revenue sources. A portion of special event expenses, including band concerts, holiday lighting, and personnel time required for event planning and staffing, will be funded by $75,000 in Hotel/Motel Tax revenue. Also, an administrative vehicle impoundment fee is proposed to recover towing and impound processing costs for certain offenses, including driving under the influence of alcohol or drugs, driving with a suspended license, or alluding officers. At$500 per offense,this fine would recover approximately$160,000 annually. Expenditures. The total General Fund expenditure budget is $15,852,896 a decrease of $441,900 (2.7%) from the prior year. Personnel costs, which include a pay freeze and proposed wage concessions from represented employees, are $292,800 (2.5%) less than the prior year's amount. The proposal includes the reduction of personnel costs through a variety of measures including a hiring freeze for certain vacant positions, the elimination of positions vacated through retirement, and other measures. In total,the budget targets the elimination of five full-time and one part-time position. The budgeted amounts for contractual services and supplies decrease $120,600 (6.6%) and $29,300 (5.3%), respectively. These reductions are the result of savings measures implemented by all departments. The Other Expense category increases $900 from the previous year. The General Fund share of the City's debt service requirements decreases $176,600 due to the refunding of a 2002 bond issue and the use of $60,000 from the Annexation Fund to repay bonds for the public works building. This savings was offset by $185,300 increase in risk management costs through the City's participation in the MCMRMA risk management pool. General Fund revenues of$15,852,896 equal budgeted expenses. Based on estimated year-end results for the current year, the General Fund reserve will be approximately $2.24 million, which is 14.3% of annual expenditures. Like many communities, the City of McHenry used a significant amount of fund reserves during the last two fiscal years because of a severe decline in revenues. The city will need to limit the use of reserves in upcoming years to maintain its financial standing and existing bond rating. Water and Sewer Fund The Water and Sewer Fund is an Enterprise Fund indicating that revenues derived from the operation of the utility should fully fund operations. Rates charged users are used to pay for all costs associated with producing water and processing wastewater and to pay for the repair and maintenance of existing infrastructure. Capital development fees are charged against new development to pay for the expansion of the system. However, capital development fees are separate from water and sewer rates and provide no assistance in paying for operations or the repair and maintenance of existing infrastructure. The spending request for the Water and Sewer divisions totals $4.35 million, when excluding depreciation, and is funded by operating revenues of$4.49 million. Projected revenues are based on a rate increase of 7.0% that occurred in February of 2010. The budget request maintains existing staffing levels. Capital Projects Capital Improvements Fund. The budget recommendation for the Capital Improvement Fund is $3.08 million for the construction portion of the local road improvement program, which includes work on 32 city streets and upgrading 11 lane miles. The program is funded by $3.44 million in General Obligation bonds issued in February 2010, which will be repaid using Motor Fuel Tax revenues. Utility Improvements Fund. The budget recommendation for the Utility Improvements Fund is $6.3 million for construction of a conveyance main from the Central Wastewater Treatment Plant to the South Wastewater Treatment Plant, as well as improvements to the Central Plant. The project will be funded by a $4.5 million bond issue and $1.8 million in capital development fees already transferred to the Utility Improvements Fund for other projects. The bonds will be repaid using existing current water/sewer fees. Recommendation. Staff and the Finance and Personnel Committee recommend approval of the 2010/11 Budget as presented. City of McHenry, Illinois Total Expenditure Budget-All Funds FY 2010/11 Compared to FY 2009110 Total Total Expenditures Expenditures Percentage 2009/10 2010/11 Difference Change General Fund Administration $1,633,434 $1,530,602 ($102,832) -6.30% Elected Offices 214,803 211,953 (2,850) -1.33% Comm.&Neighborhood Services 659,145 606,245 (52,900) -8.03% Finance Department 1,313,950 1,130,654 (183,296) -13.95% Police Commission 19,550 1,453 (18,097) -92.57% Police Department 7,526,566 7,471,210 (55,356) -0.74% Public Works-Administration 229,790 242,340 12,550 5.46% Public Works-Streets 2,668,501 2,706,683 38,182 1.43% Parks and Recreation 2,029,007 1,951,756 (77,251) -3.81% Total General Fund 16,294,746 15,852,896 (441,850) -2.71% Special Revenue Funds Band Fund 17,000 16,000 (1,000) -5.88% Civil Defense Fund 2,200 2,000 (200) -9.09% Audit Fund 34,200 35,125 925 2.70% Annexation Fund 148,000 110,000 (38,000) -25.68% Motor Fuel Tax Fund 874,650 268,200 (606,450) -69.34% Developer Donations 165,000 42,540 (122,460) -74.22% Developer Donations(Parks) 247,500 40,000 (207,500) -83.84% TIF Fund 267,330 261,205 (6,125) -2.29% Pageant Fund 6,100 5,000 (1,100) -18.03% Tourism Fund 50,250 130,250 80,000 159.20% Total Special Revenue Funds 1,812,230 910,320 (901,910) -49.77% Capital Project Funds Recreation Center Construction Fund 0 0 0 0.00% Special Service Area#1A 27,796 27,000 (796) -2.86% Special Service Area#4A 16,847 16,556 (291) -1.73% Capital Improvements Fund 497,500 0 49j 7,500) -100.00% Total Capital Project Funds 542,143 43,556 (498,587) -91.97% Debt Service Funds Debt Service Fund 1,577,317 1,017,578 (559,739) -35.49% Total Debt Service Funds 1,577,317 1,017,578 (559,739) -35.49% Proprietary Funds Public Works-Water 2,328,203 2,297,736 (30,467) -1.31% Public Works-Wastewater 2,850,571 3,022,205 171,634 6.02% Capital Development Fund 0 0 0 0.00% Marina Operations Fund 49,000 50,750 1,750 3.57% Utility Improvements Fund 0 6,300,000 6,300,000 0.00% Total Proprietary Funds 5,227,774 11,670,691 6,442,917 123.24% Internal Service Funds Risk Management Fund 776,100 970,100 194,000 25.00% Information Technology Fund 374,325 373,054 (1,271) -0.34% Health Insurance Fund 1,893,162 1,970,737 77,575 4.10% Total Internal Service Funds 3,043,587 3,313,891 270,304 8.88% Fiduciary Funds Employee Medical Flexible Spending Fund 110,000 110,000 0 0.00% Revolving Loan Fund 0 0 0 0.00% Police Pension Fund 1,361,300 1,392,855 31,555 2.32% Development Escrow Fund 0 0 0 0.00% McHenry Economic Development Fund 100 100 0 0.00% Retained Personnel Fund 181,000 107,000 (74,000) -40.88% Fiduciary Funds 1,652,400 1,609,955 (42,445) -2.57% Total All Funds $30.150.197 $34,418,887 $4.268.690 14.16% City of McHenry, Illinois Total Revenue Budget-All Funds FY 2010/11 Compared to FY 2009/10 Total Revenue Total Revenue Pecent 2009/10 2010/11 Difference Change General Fund $16,298,497 $15,852,896 ($445,601) -2.7% Special Revenue Funds Band Fund 17,296 16,000 (1,296) -7.5% Civil Defense Fund 2,432 3,200 768 31.6% Audit Fund 36,740 37,359 619 1.7% Annexation Fund 217,000 130,000 (87,000) -40.1% Motor Fuel Tax Fund 750,608 717,650 (32,958) -4.4% Developer Donations 165,000 42,540 (122,460) -74.2% Developer Donations(Parks) 216,940 97,150 (119,790) -55.2% TIF Fund 585,000 54,200 (530,800) -90.7% Pageant Fund 6,100 5,000 (1,100) -18.0% Tourism Fund 50,250 110,500 60,250 119.9% Total Special Revenue Funds 2,047,366 1,213,599 (833,767) -40.7% Capital Project Funds Recreation Center Construction Fund 108,470 108,470 0 0.0% Special Service Area#1A 26,738 29,125 2,387 8.9% Special Service Area#4 16,847 16,847 0 0.0% Capital Improvements Fund 497,500 3,080,000 2,582,500 519.1% Total Capital Project Funds 649,555 3,234,442 2,584,887 397.9% Debt Service Funds Debt Service Fund 1,577,542 1,014,978 (562,564) -35.7% Total Debt Service Funds 1,577,542 1,014,978 (562,564) -35.7% Proprietary Funds Public Works-Water 1,960,940 2,030,900 69,960 3.6% Public Works-Wastewater 2,741,598 2,842,600 101,002 3.7% Capital Development Fund 290,000 158,000 (132,000) -45.5% Marina Operations Fund 52,500 51,500 (1,000) -1.9% Utility Improvements Fund 0 4,500,000 4,500,000 0.0% Total Proprietary Funds 5,045,038 9,583,000 4,537,962 89.9% Internal Service Funds Risk Management Fund 704,992 972,410 267,418 37.9% Information Technology Fund 373,186 373,186 0 0.0% Health Insurance Fund 2,117,129 2,156,270 39,141 0.0% Total Internal Service Funds 3,195,307 3,501,866 306,559 9.6% Fiduciary Funds Employee Medical Flexible Spending Fund 110,400 100,000 (10,400) -9.4% Revolving Loan Fund 1,200 16,472 15,272 1272.7% Police Pension Fund 1,548,709 1,422,532 (126,177) -8.1% Development Escrow Fund 5,000 3,000 (2,000) -40.0% McHenry Economic Development Fund 0 0 0 0.0% Retained Personnel Fund 181,000 107,000 (74,000) -40.9% Fiduciary Funds 1,846,309 1,649,004 (197,305) -10.7% Total All Funds $30,659,614 $36,049,785 $5,390,171 17.6%