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Home My WebLink AboutPacket - 03/15/2010 - City Council City of MCHenry�,A 333 South Green Street www.ci.mchenry.il.us McHenry,Illinois 60050-5495Aki _- Mayor's Office AGENDA (815) 363-2108 REGULAR CITY COUNCIL MEETING Fax (815) 363-2119 Monday, March 15, 2010, 7:30 PM 1. Call to Order Clerk's Office 2 Roll Call (815)363-2100 Fax(815)363-2128 3. Public Input Session: 10 Minute Limitation Administration 4. Consent Agenda: (815)363-2108 A. Contract purchase order for rock salt through State of Illinois Joint Purchasing Fax(815)363-2119 Program not to exceed $191,220; B. Ordinance amending Municipal Code Chapter 16, Sec 16-48(c) relating to field Public Works rental fees; Community C. Ordinance reducing the number of Class A liquor licenses from 28 to 27; Development D. March 1, 2010 City Council meeting minutes; (815)363-2 E. Special Use Permit; Fax(815)363-2173 F. As Needed Checks; and G. List of Bills. Parks and Recreation (815)363-2160 Fax(815)363-3186 5. Mayor's recommendation to appoint Steve Murgatroyd to the position of City Treasurer for the remainder of the term expiring April 30, 2013, followed by the swearing in of Steve Police Non-Emergency Murgatroyd to the position of City Treasurer upon confirmation by the City Council (815)363-2200 Fax(815)363-2149 6. Request from Wonder Lake Water Ski Team for use of Petersen Park for annual Haunted Hayride in October 2010, temporary advertising signs, and waiver of all associated fees Mayor 7. Request for conditional use permit and variances, McDonald's Restaurant, 4411 West Elm Susan E.Low Street City Clerk 8. Request from Town and Country Homes to amend the annexation agreement for the Oaks Janice C.Jones at Irish Prairie subdivision to reduce home sizes and approve new elevations Ireasurer David M.Welter 9. Resolution awarding 2010 Street Resurfacing contract to Curran Contracting Company not to exceed $2,630,384.76; and, approval of Preliminary/Construction Engineering Services Aldermen Agreement for MFT Funds with SEC Group, Inc. for an amount equal to 6% of the awarded contract cost not to exceed $157,800 WARD 1 Victor A. Santi 10. Award of Bid for improvements to the CWWTP wastewater pump station and construction of a screen unit building at the SWWTP to Maxim Construction for the lump sum of WARD 2 $397,877; and authorize a contract agreement with Advanced Automation and Controls, Andrew A.Glab Inc. for SCADA system integration not to exceed $29,350. WARD 3 1 1. 2010/201 1 Health, Dental, and Vision Insurance Plan Jeffrey A. Schaefer 12. Mayor Statement and Reports WARD 4 Steven C.Murgatroyd 13. Committee Reports WARD 5 14. Staff Reports Richard W.Wimmer 15. Future Agenda Items WARD 6 16. Executive Session: Property Acquisition Robert J.Peterson 17. Action on matters discussed in Executive Session WARD 7 18. Adjournment Geri A.Condon Posted: March 10, 2010 CONSENT AGENDA The Consent Agenda for the March 15, 2010, City Council meeting consists of the following items: A. Contract purchase order for rock salt through State of Illinois Joint Purchasing Program not to exceed $191,220; B. Ordinance amending Municipal Code Chapter 16, Sec. 16-48(c) relating to field rental fees C. Ordinance reducing the number of Class A liquor licenses from 28 to 27; D. March 1, 2010 City Council meeting minutes; E. Special Use Permit; F. As Needed Checks; and G. List of Bills. CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: Bulk Rock Salt Purchase ATTACHMENTS: State of Illinois—Joint Purchasing Requisition Background. Annually, the city purchases rock salt for ice control through a contract bid by the Department of Central Management Services of the State of Illinois. The city provides an estimate of the tonnage needed for the coming year and the contract price is then valid for the city to purchase between 100% and 120%of the estimated amount. Last year's salt contract contains a renewal option for the 2010-11 snow season. With the renewal option, the price per ton would not increase more than 5% over last season's price; therefore the cost per ton would not exceed $63.74. Staff feels this is a viable option due to the volatility of the salt market in recent years. The estimate submitted to the state for 2010-11 is 2,500 tons. The city will need to issue a contract purchase order to be used on an as-needed basis for amounts purchased between 2,500 tons (100% of the estimate) and 3,000 tons (120% of the estimate). Funding for the purchase of salt for snow and ice control is budgeted in the Motor Fuel Tax (MFT) Fund. Recommendation. Staff requests approval of a contract purchase order for rock salt through the State of Illinois Joint Purchasing Program to Morton International Inc. of Chicago, Illinois in an amount not to exceed$191,220. PLEASE RETURN TO: m INOIS Illinois Department of a Central Management Services �- 801 Wm G. Stratton &Ming U� JOINT PURCHASING REQUISITION 401 S.SpringStreet SpringfieK 11L 62706 Fax: (217) 782-5187 Joint Purchasing#: L3506-3506 Date: 3/2/2010 Government Unit: City of McHenry Delivery Point Mailing Address: 333 S. Green St. City/ State / Zip: McHenry, IL 60050 County: McHenry Contact Person: Jon Schmitt Telephone Number: 815-363-2190 Fax Number: 815-363-2214 Contact Email: jschmitt@ci.mchenry.il.us <-Please provide Email Address Complete Only One Either"Table-A"or"Table-B"Below Table A: Complete this table to have the State BID for your governmental entity ITEM DESCRIPTION QUANTITY UNIT MEASURE AMOUNT BUDGETED AASHTO M143 Road Salt or Equivalent (Total Tonnages f 22—25 Ton/Truck) (Local Governmental Use Only) Road Salt, Bulk Tons Please note your Purchase Commitment Percentage for total tonnage quantity stated above(choose one): OPTION I 80%minimum purchase requirement/120%maximum purchase requirement OPTION 2 ____ 100%minimum purchase requirement/120%maximum purchase requirement om ete a Either a e- ove or a e- Below Table B: Complete this table to have the State RENEW for your governmental entity(ONLY) ITEM DESCRIPTION QUANTITY UNIT MEASURE AMOUNT BUDGETED AASHTO M143 Road Salt or Equivalent Total Tonna e 22—25 To /Truck Local Governmental Use Only) 2,500 $200,000 Road Salt, Bulk Tons Note: Renewal is available ONLY under contracts 4015782,4015783,or 4015784 for the 2010-2011 season.Your quantity may not exceed more than a 20%increase of last season s quantity,and price cannot increase more than 5%of last season's price.Other Terms&Conditions of Contract will remain the same as last year.Check renewing contract number: Contract#4015782( ) Contract#4015783 (X) Contract#4015784( ) -------------------------------------------------------------------------------- I certify that funds are available for the purchase of the items on this Requisition and that such items are for the sole use of this governmental unit,and not for personal use of any official or individual or re-sale. In addition,I agree to abide by the Joint Purchasing Procedure established by the Department of Central Management Services. SIGNATURE OF AUTHORIZED OFFICIAL OR AGENT TITLE Printed an Recycled Paper City Administrator CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson,Assistant City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: Parks and Recreation Field Use Fees Recommendation: To amend Chapter 16 of the Municipal Code updating the exempt groups listing and pricing for field rentals and lighting charges. On February 8, 2010 the city council approved the fee structure revisions for the use of city athletic facilities. At that time staff was asked to ensure that the McHenry Shamrocks were in no way affiliated with the McHenry Baseball Association before removing them from the exempt user status list. That has been confirmed with the president of the McHenry Baseball Association president. The attached ordinance finalizes the list of exempt user groups as well as formally amends the Municipal Code reflecting the new few structure for field rentals and lighting charges associated with those rentals. Ordinance No MC-10- An Ordinance providing for revision to Chapter 16 Parks and Recreation of the City of McHenry Municipal Code WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois as follows: SECTION 1: That Section 16-48(c) of Chapter 16 Parks and Recreation of the City of McHenry Municipal Code is hereby repealed and replaced with the following: (C) Field Rentals. The daily rental fee and deposit for the use of a baseball, softball, and soccer field by any team shall be as follows: l. The following organizations shall be exempt from field use fees: a. McHenry Baseball Association; b. McHenry Pigtail League; c. McHenry Area Soccer Federation; d. McHenry Jr. Warriors Football; e. McHenry High School District 156. 2. The following rental fees be established: Field Fee Deposit Total a. Petersen Park Field#2 $50/game $50 $100 b. All other ball fields $25/game $25 $ 50 c. Soccer/Lacrosse Fields $50/game $50 $100 d. Field Lighting $25/2 hours $25 $15/each additional hr $15/each additional hr SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Passed and Approved this day of , 2010. Voting Aye: Voting Nay: Not Voting: Absent: Abstain: APPROVED: Mayor ATTEST: City Clerk CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: Liquor Ordinance Amendment Recommendation: To approve the attached ordinance. The attached ordinance amends Chapter 4 of the Municipal Code by decreasing the number of Class A liquor licenses in effect from 28 to 27. This action is necessary due to the closing of the Green Pearl Bistro restaurant in early February. ORDINANCE NO. MC-10- AN ORDINANCE Decreasing Class A Liquor Licenses [Green Pearl Bistro) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII,Section 6,of the Constitution of the State of Illinois,and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,McHENRY COUNTY,ILLINOIS, as follows: SECTION 1.Section 4-6(1)of the Municipal Code relating to liquor license classifications is hereby amended by decreasing the number of Class "A" Liquor Licenses from twenty-eight to twenty-seven. SECTION 2. All ordinances,or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 3.This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 4.This ordinance shall be in full force and effectfrom and after its passage,approval and publication, as provided by law. PASSED and APPROVED this 151h day of February, 2010. VOTING AYE: VOTING NAY: ABSENT: NOT VOTING: ABSTAINED: Mayor ATTEST: City Clerk REGULAR MEETING MARCH 1, 2010 Mayor Low called the regularly scheduled March 1, 2010 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were: City Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant City Administrator Hobson, Construction Neighborhood Services Director Schwalenberg, Public Works Director Schmitt, Finance Director Black, Parks and Recreation Director Merkel, Chief of Police Brogan. PUBLIC INPUT SESSION In attendance were Chairman Sean Haley, Ramon Gregorio and Michael Roberts, members of the City's Police Commission. Chairman Haley addressed Council stating the Commissioners wished to publicly express its observations regarding Chief of Police Brogan, Deputy Chief Jones and Deputy Chief Pechous. He noted during the recently conducted Police Officer application process, the Commission had been told by applicants that the City of McHenry was first on their desired application list. Likewise the current officers, during the promotion list process, expressed their job satisfaction, in particular their appreciation of the management style of the Chief, Deputy Chiefs and Sergeants. Chairman Haley noted the Commission is pleased and grateful to serve the City and to be participatory in the City's governing process. Mayor Low thanked the Commission and congratulated Chief Brogan and the McHenry Police Department on the positive feedback from the Police Commission. CONSENT AGENDA Alderman Peterson requested Consent Agenda Item A, Request for temporary use permit to host a jewelry/collectibles show at the Hampton Inn located at 1555 South Route 31 on Wednesday, March 3, 2010, be pulled for further discussion. Motion by Peterson, seconded by Wimmer, to approve the Consent Agenda as amended: B.City Council Minutes: February 15,2010 regularly scheduled meeting; C. List of Bills: ADAMS ENTERPRISES INC, R 475.04 ADAMS STEEL SERVICE INC 242.60 ADCON SIGNS 175.00 AG PLUMBING 795.00 AHLBORN EQUIPMENT INC 194.30 AMCON DESIGN & CONSTRUCT 500.00 ANDREWS, MAUREEN J 132.00 Page 2 March 1,2010 ARCO MECHANICAL EQUIPMEN 1,200.00 ASHLAND SPECIALTY CHEMIC 2,610.00 AT&T 6,408.88 AT&T LONG DISTANCE 79.61 AUTO TECH CENTERS INC 314.59 BERGGREN, LEE 2,348.00 BROGAN, WILLIAM J 18.18 BURRIS EQUIPMENT COMPANY 103.98 BUSS FORD SALES 477.51 CDW GOVERNMENT INC 370.19 CENTEGRA WORKSITE WELLNE 2,730.00 CERTIFIED FLEET SERVICES 1,851.44 CHURCH OF HOLY APOSTLES 86.25 COLLEGE OF DUPAGE-ACCTS 285.00 CONSTELLATION NEWENERGY 40,763.63 CORNERSTONE MATERIAL REC 500.00 CRESCENT ELECTRIC SUPPLY 417.67 CURRAN CONTRACTING COMPA 645.00 CUTTING EDGE COMMUNICATI 366.23 DEBOLT, JUSTIN 8.00 DOCUMENT IMAGING DIMENSI 357.00 DONS CLEANERS 14.00 ED'S RENTAL & SALES INC 58.75 FAMILY TAILOR SHOP 24.00 FAST EDDIES CAR WASH 126.10 FBI NAA 170.00 FLESCH COMPANY INC, GORD 976.03 FUTURE LINK OF ILLINOIS 270.00 G IMPRESSIONS INC 313.20 GITZKE, WILLIAM J 334.95 GROWER EQUIPMENT & SUPPL 495.00 HALOGEN SUPPLY COMPANY 570.24 HAWKINS INC 1,947.08 HUFFMAN, DAWN 74.89 IHPA 45.00 ILLINOIS DEPARTMENT OF P 35.00 ILLINOIS DIRECTOR OF 5,492.00 JC LICHT/EPCO 34.72 JOHNSON, DEBBIE 78.00 JOSEPHSON INSTITUTE 216.89 JULIE INC 96.00 KALE UNIFORMS INC 1,073.89 KEN-CO SERVICES 776.72 KIMBALL MIDWEST 1,412.42 LETMANSKI, JEANETTE 46.00 LIBERTY FLAG & SPECIALTY 560.95 LUNSMANN, JOAN 53.48 MARTIN, DOUG 25.29 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 243.11 MCHENRY ANALYTICAL WATER 350.00 MCHENRY AREA CHAMBER OF 750.00 MCHENRY COUNTY RECORDER 1,127.00 MERTZ, GARY 14.76 MID AMERICAN WATER OF WA 98.76 MIDWEST HOSE AND FITTING 43.70 MIDWEST METER INC 316.31 MINUTEMAN PRESS OF MCH 3,962.57 MONROE TRUCK EQUIPMENT I 57.80 MOODY'S INVESTORS SERVIC 9,600.00 MORTON SALT 34,775.04 NATIONAL PUBLIC EMPLOYER 160.00 NEXTEL 1,786.49 NICOR GAS 6,076.15 NORTH SUBURBAN WATER 45.00 NORTHERN KEY & LOCK INC 460.00 PACE 7,765.14 PETROLIANCE LLC 9,583.12 POSTMASTER MCHENRY IL 185.00 PRATT, ALLYSHA 130.00 PROMISING PICASSOS INC 652.50 Page 3 March 1,2010 ROC CONSTRUCTION SUPPLY 40.68 ROCKFORD INDUSTRIAL 129.00 SAFARI LAND LLC 100.00 SEARS COMMERCIAL ONE 38.98 SEC AUTOMATION INC 630.00 SEC GROUP INC 90,680.10 SENTRY RESTORATION 5.00 SHERMAN MECHANICAL INC 4,188.58 ST PAULS EPISCOPAL CHURC 559.50 STAN'S FINANCIAL SERVICE 222.00 STANDARD INDUSTRIAL & AU 9,932.25 STAPLES BUSINESS ADVANTA 491.42 STAPLES CREDIT PLAN 44.97 STULL, RICH 85.58 THEODORE POLYGRAPH SERV 135.00 TRIEBOLD IMPLEMENT INC 143.97 USA BLUEBOOK 1,378.16 VACULA, JOHN T 4,800.00 VERIZON WIRELESS 45.06 WALMART COMMUNITY 184.39 WASTE MANAGEMENT OF WI P 8,158.55 WATER WELL SOLUTIONS 196.30 WHOLESALE DIRECT INC 80.75 WILLIAMS ELECTRIC SERVIC 938.00 WIRCH, STEVE 29.52 WITT, CINDY 78.54 WOOD, ROLAND 78.64 ZIMMERMAN, BOB 103.50 ZUKOWSKI ROGERS FLOOD & 4,117.50 GRAND TOTALS 292,374.09 FUND TOTALS GENERAL FUND 75,852.70 MOTOR FUEL TAX FUND 34,775.04 DEBT SERVICE-1997A FUND 9,600.00 CAPITAL IMPROVEMENTS FUND 72,449.92 WATER/SEWER FUND 65,002.24 UTILITY IMPROVEMENTS FUND 28,056.10 EMPLOYEE INSURANCE FUND 2,730.00 INFORMATION TECHNOLOGY FUND 1,965.34 RETAINED PERSONNEL ESCROW 1,942.75 TOTALS 292,374.09 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. CONSENT AGENDA ITEM A: REQUEST FOR TEMPORARY USE PERMIT TO HOST JEWELRY/COLLECTIBLES SHOW AT THE HAMPTON INN LOCATED AT 1555 SOUTH ROUTE 31 ON WEDNESDAY, MARCH 3, 2010 Alderman Peterson stated he is opposed to granting an outside agency/business permission repeatedly to host a temporary use event in the City. He noted he has spoken with local jewelers who are not in favor of Council approving such an event. Alderman Peterson stated he would like to see this request denied. Alderman Condon expressed her displeasure noting it was offensive that the event was advertised in the weekend newspapers prior to Council consideration of the temporary use permit. She acknowledged her support of the event in the past when temporary use permits Page 4 March 1,2010 were sought but expressed concern that the company hosting the events is not playing by the rules. Alderman Santi concurred with Alderman Condon. Alderman Glab stated he has never been comfortable with this event. He opined the Hampton Inn should be advised as to what events are permissible and which ones would not be allowed. Alderman Schaefer stated his concern was that a lot more is involved with the event, such as collectibles. It is not simply a jewelry buy-back event. He also expressed concerns regarding sales tax issue and whether the City is receiving its share of sales tax from such events. Alderman Schaefer stated he wouldn't have a problem if the applicant was following the rules. Alderman Blake concurred with everything previously expressed. Alderman Wimmer stated he concurs with his fellow Aldermen. If this event impacts local businesses he is not in favor of it. Alderman Glab inquired when the applicant approached Staff seeking the temporary use permit. Deputy City Administrator Martin responded the request was submitted too late to be considered on the February 15, 2010 agenda. This evening's meeting is the first opportunity for Council to consider the request. City Administrator Maxeiner stated he is concerned with the frequency of the event. Motion by Peterson, seconded by Wimmer, to approve the temporary use permit request submitted by Crescent Jewelers to host a jewelry/collectibles buy-back event at the Hampton Inn located at 1555 South Route 31 on Wednesday, March 3, 2010. Voting Aye: None. Voting Nay: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Absent: None. Motion failed. REVOLVING LOAN FUND APPLICATION - BUDDYZ CHICAGO PIZZERIA, 1138 NORTH GREEN STREET Finance Director Black stated The City received money from the Illinois Department of Commerce and Community Affairs in the late 1980's, the purpose of which was to provide a Revolving Loan Program for businesses established in the City. The program provides low interest loans to qualified existing and prospective businesses in the City. Page 5 March 1,2010 Director Black noted a request for a Revolving Loan was submitted by the owner of BuddyZ Chicago Pizzeria in December 2009. The funds would be utilized to purchase equipment and furniture for the restaurant which would open a new location in the McHenry Riverwalk Center. The City's Revolving Loan Fund Committee met and approved the request and recommended the award of a $75,000 loan to the business owner. The First National Bank of McHenry has assisted Staff in underwriting and establishing the recommended terms of the loan. It is Staff's recommendation to approve the $75,000 fully-amortized loan to be repaid in five years at an annual interest rate of 3.25%, the current prime rate. Director Black stated the First National Bank of McHenry will continue to provide loan services for the program. These services include underwriting, disbursement, collection and accounting for the program. A memorandum of understanding between the City and First National Bank of McHenry detailing the bank's responsibilities and related fees has been submitted for Council consideration. Alderman Schaefer noted the City is not "giving" this money to the applicant. This is a request for a loan. He noted this is actually State of Illinois money; the City is the custodian. Alderman Blake concurred with Alderman Schaefer. He noted the article in the Northwest Herald regarding this matter was unflattering. Alderman Wimmer stated he was comfortable extending the loan to the business. Alderman Santi expressed his concern that assurances have been given to Mr. Scarnato (owner of BuddyZ) regarding the parking situation in the Green Street area. City Administrator Maxeiner stated there have been numerous meetings with Mr. Scarnato who has been provided assurances about the City's pursuit of seeking additional parking for the area. He noted there are no guarantees. Mr. Scarnato addressed Council stating adequate parking is always a concern. He stated he believes BuddyZ will make the downtown a destination. It is about creating an atmosphere. Mr. Scarnato stated he has no problem being concerned with adequate parking. Alderman Glab inquired as to the amount available in the Revolving Loan Fund Account. Director Black stated there is approximately $100,000 in the account. There are no current loans on the fund. Motion by Schaefer, seconded by Wimmer, to accept Staff's recommendation to approve a Revolving Loan to BuddyZ Chicago Pizzeria, located at 1138 North Green Street, in the amount of $75,000 for a five-year term with an annual interest rate of 3.25%, and to approve and authorize the City's execution of a Memorandum of Understanding with the First National Bank of McHenry for Revolving Loan Fund Account services as presented. Page 6 March 1,2010 Voting Aye: Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: Santi. Absent: None. Motion carried. ENGINEERING SERVICES AGREEMENT FOR KRESSWOOD TRAILS DRAINAGE REMEDIATION PROJECT— LAND TECHNOLOGY Deputy City Administrator Martin stated Staff has been working with Kresswood Trails Subdivision homeowners association (HOA), Pacini Group and Howe Real Estate, the subdivision management company, to coordinate private drainage system repairs and improvements within the subdivision. last fall the City called the developer's Letter of Credit. At that time Pacini agreed to work with the City and the HOA to make improvements to the private drainage system in the subdivision. Since that meeting Pacini's engineer has submitted engineering plans to the City for review, and, upon approval, it is Pacini's intent to complete the work in the spring of this year. Deputy City Administrator Martin noted the HOA hired Land Technology as their consulting engineer. Staff is proposing that the City hire Land Technology as consulting engineering on this project to avoid having the HOA incur additional engineering consulting fees. Payment for engineering services provided could either be paid for by the developer (Pacini) or could be deducted from the called Letter of Credit. Deputy City Administrator Martin stated an engineering services agreement has been drafted between the City and Land Technology for the purpose of reviewing the drainage improvement plans submitted by Pacini's engineer, as well as coordinating the construction observation and inspection of the improvements as they are being completed. Staff recommends approval of the agreement as presented. City Attorney McArdle suggested authorization for approval be granted subject to review and approval by the City Attorney. Alderman Condon stated she has walked the area frequently. She noted the problem with drainage issues in the area is an unfortunate ongoing situation. The City needs to protect the residents and move the project forward. Alderman Santi opined the proposed agreement is good for all concerned. Alderman Glab stated there are no limits contained within the agreement. Deputy City Administrator Martin responded the agreement is based upon time and materials. Alderman Glab stated he could not approve any agreement that has no ceiling on costs. Page 7 March 1,2010 City Attorney McArdle noted the costs would be paid by the developer or deducted from the called Letter of Credit. He further noted if any exposure on the City's part is discovered it would be brought back to Council for discussion and consideration. City Administrator Maxeiner stated Land Technology has not acted upon anything at this time as they are concerned about payment for services. Alderman Condon stated Land Technology was originally hired by the HOA, so they are familiar with the development. Deputy City Administrator Martin noted future issues that developed would be settled between the HOA and the developer. Motion by Condon, seconded by Wimmer, to accept Staff's recommendation to approve an engineering services agreement with Land Technology Inc. for consulting engineering services including plan review, construction observation and inspection, and as-built plan review for improvements to be made by Pacini Group for the Kresswood Trails Drainage Remediation Project. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PRESENTATION: PRELIMINARY FISCAL YEAR 2010/2011 BUDGET Director Black distributed copies of the 2010-2011 Fiscal Year Proposed Budget. He noted economic recovery from the recession will be fairly slow, approximately three to five years. He summarized the General Fund highlights from the 2009-2010 Budget, noting a reduction in eight positions and deferral of all capital equipment purchases. Director Black noted anticipated revenues were down in virtually all areas. In an effort to avoid operating in the red, expenditures were cut as well. Staff has prepared a preliminary draft budget for 2010- 2011 for Finance and Personnel Committee consideration. He noted Finance and Personnel Committee meetings have been scheduled for Monday, March 8, 2010 at 7 p.m. and Monday, March 22, 2010 at 7 p.m. MAYOR STATEMENT AND REPORT Mayor Low announced the Character Counts! Pillar for March is Trustworthiness. COMMITTEE REPORTS Chairman Alderman Wimmer reported a Public Works Committee meeting was held this evening prior to the Council meeting and minutes will be forthcoming. Chairman Alderman Schaefer reiterated the Finance and Personnel Committee will meet on Monday, March 8, 2010 at 7 p.m. Page 8 March 1,2010 STAFF REPORTS Deputy City Administrator Martin reported the 2010 Census forms will be mailed out to all residents this month. City Administrator Maxeiner announced Council would be going into Executive Session to discuss Potential Litigation and Personnel. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. EXECUTIVE SESSION: POTENTIAL LITIGATION Motion by Condon, seconded by Glab, to go into Executive Session to discuss Potential Litigation and Personnel at 8:30 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:34 p.m. Motion by Wimmer, seconded by Blake, to go back into Open Session at 9:02 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. OPEN SESSION: ACTION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION There was no action taken in Open Session regarding matters discussed in Executive Session. ADJOURNMENT Motion by Condon, seconded by Peterson,to adjourn the meeting at 9:02 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 9:02 p.m. Mayor City Clerk CONSENT AGENDA To: Mayor and City Council From: Bill Hobson, Assistant City Administrator For: March 15, 2010 - City Council Meeting Re: Special Use Permits COUNCIL RECOMMENDATION To approve the attached Special Use Permit requests. BACKGROUND The attached list of permit applications have been received in our office with all fees and documentation properly submitted. TConaway/pic perm CA for.doc VOR COUNCIL MEETING OF March 15, 2010: Special Use Application Requests There are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 04/17 Cub Scouts/Moe Munoz 2603 Fair Oak Ln, McH camp out at Ft. McHenry Wonaway\pic perm list.doc MMENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: (— MUD) Date of Picnic: Company or Organization: &�nt-,cf 17, c-A-WO Address:;1D 03 V64-x a2 V aiI& City/State/Zip: oG Home Phone:_ 8f 5 -3L2 3 - K2(P l 44 Phone: 4P30.�o q - CPS{`[ l Park: ❑ Knox Park ❑ Petersen Park XV k R W- Area: ❑ Shelter A lq��.y� ❑ Shelter B 0 Shelter C ❑ Other: Arrival Timer Departure Time:CAM Total Number Attending: (on Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: 0 dumpsters ❑ portable toilets /� Brief description of program(i.e. co picnic,car show,craft show,wedding, etc.):L�1hc1 � m&i t:s5 )4PyCif List all activities that will be held: YIIQ/;10 / �ZP /� ,r' j t� }�--L? , ,C t �{ ;�7✓I(` l Items brought into park site: itent ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music 0 animals ❑ model planes 0 other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: ❑ Yes `d No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year . Indicate the number of beer/wine permits denied_. Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s)and will assume responsibility for any loss, damage or liability arising from the use of the p k property. I also derstand that not complying with the Park Permit rules will result in loss of deposit. Signature: ; Li%�-� LAG Date: 54,RND Health permits are required by law for concessions and catering. Make arrangements to obtain.permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: * **** *********t**** ******* ********FOR OFFICE USE Reservation Fee: $_ 93 Date Paid:-1-*-710/© Initials: Deposit Fee: $ Payment: ❑ Cash 0Aeck❑ Charge/ Total Fee: $ Submitted to City Council: l�, Confirmation Sent: Initials: City Council Approval: Of Forms\picnic forms\special use and beer and or wine application r, s. February 5, 2010 To Whom It May Concern: (First, I would like to apologize for such a short notice for this request. I just found out about this function Friday, January 29h. I'm very,very sorry) My name is Modesta Munoz. I am a Den Leader for Cub Scout Pack 351, located in McHenry. I would like to put in a request to utilize Veteran's Park located on Pearl Street on the date of April 17, 2010 from the hour of 4:00pm to 8:00am the following morning. Yarn working with the McHenry County Pads and the Pioneer Center for Human Service to help raise awareness for the homeless and displaced families in the McHenry County area. On April 17, 2010 PADS and the Pioneer Center will be hosting an awareness event in Crystal Lake... SleepOut for Shelter...a homeless experience... I have attached an information packet that is very detailed of this event and its cause. More information can be viewed on their website: www.mchenrvcountv-Dads.com My goal is to coordinate a base here in McHenry for local Scouts to participate in the sleep out. I am not looking to have "venders" sell anything or bug locals to buy something. I would just like a local spot to help raise the awareness a very realistic issue happening in our own "backyard". * Food source-non-perishable food items for the night.-No fires * All scouts will have the proper forms filled out with insurance information. * All parents will be present and responsible for their child(ren). * Cub Scout principles...Leave No Trace... As cities grow and populations encroach upon wild lands and recreation,areas, we must do more than just pick up the litter and extinguish campfires. We must learn how to maintain the integrity and character of the outdoors for all living things. Leave No Trace is not simply a program for visiting the backcountry; it is an attitude and a way of life. We will leave the park as we came with that much more appreciation to have shared a special experience in our town. Park Choices * Veterans Park is my first choice because of its visibility, restroom facilities, electricity, and the park. * Fort McHenry would be a second choice because of the same reasons with the exception of the visibility to the community. Approximately 60 families may participate in this event. rATE 3/01/2010 03:30 PM CITY OF MCHENRY PAGE 1 AS-NEEDED CHECKS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10020904 600 00 2408 BLUE CROSS BLUE SHIELD 0 830865HEALTH & DENTAL PREMIUMS 02/23/10 M 022310 123,345.89 741519 600.00.4310 1002 022310 GLJ9864 115805.11 022310 600.00.4320 1002 022310 GLJ9864 7540.78 022310 10020491 280 41 2999 CARMICHAEL CONSTRUCTION 3587 PETERSEN HOME FOUNDATION WORK 02/16/10 M 021610 14,200.25 737199 280.41.8800 1002 021610 GLJ9829 14200.25 021610 280-PETHISTIM 10020488 100 33 3509 COMCAST CABLE 2/12-3/11 INTERNET SERVICE 02/12/10 M 021210 50.01 741465 100.33.5320 1002 021210 GLJ9819 50.01 021210 10020489 510 XXXXX 3509 COMCAST CABLE 2/12-3/11 INTERNET SERVICE 02/12/10 M 021210 25.77 509848 510.31.5320 1002 021210 GLJ9819 22.73 021210 510.32.5320 1002 021210 GLJ9819 3.04 021210 10020482 100 02 6025 FAMILY SERVICES & 3/6/10AWARDS BANQUET 02/10/10 M 021110 200.00 737198 100.02.5430 1002 021110 GLJ9817 200.00 021110 10020266 100 9419 FOP UNITS I/II PD UNION DUE 02/28/10 M 020510 931.00 741520 100.214 1002 020510 GLJ9754 931.00 020510 10020667 100 9419 FOP UNITS I/II PD UNION DUE 02/28/10 M 021910 950.00 741520 100.214 1002 021910 GLJ9830 950.00 021910 10020270 100 9529 IUOE, LOCAL 150 UNION DUES 02/28/10 M 020510 249.48 741521 100.218 1002 020510 GLJ9754 249.48 020510 10020273 100 9528 IUOE, LOCAL 150 UNION ADM DU 02/28/10 M 020510 733.77 741522 100.218 1002 020510 GLJ9754 733.77 020510 10020670 100 9529 IUOE, LOCAL 150 UNION DUES 02/28/10 M 021910 249.48 741523 100.218 1002 021910 GLJ9830 249.48 021910 10020674 100 9528 IUOE, LOCAL 150 UNION ADM DU 02/28/10 M 021910 733.77 741524 100.218 1002 021910 GLJ9830 733.77 021910 10020385 100 04 17550 POSTMASTER MCHENRY IL POSTAGE FOR WATER SEWER BILLS 02/05/10 M 020510 1,249.50 737197 100.04.5310 1002 020510 GLJ9769 1249.50 020510 10020492 100 XXXXX 20015 SAM'S CLUB JAN/FEB 10SUPPLIES 02/16/10 M 021610 125.49 737200 100.04.6210 1002 021610 GLJ9829 72.79 021610 100.46.6920 1002 021610 GLJ9829 52.70 021610 10020719 100 01 20150 SECRETARY OF STATE #526 NEW VEHICLE REGISTRATION 02/22/10 M 022210 120.00 741518 100.01.6940 1002 022210 GLJ9852 120.00 022210 10020490 100 22 20309 SIU SCHOOL OF MEDICINE 3/22/10 CPS UPDATE COURSE 02/12/10 M 021210 45.00 741466 100.22.5430 1002 021210 GLJ9819 45.00 021210 10020485 100 02 20582 SPRINT 523579813 CELLULAR PHONE USAGE 02/12/10 M 021210 117.20 741467 100.02.5320 1002 021210 GLJ9819 117.20 021210 a DATE 3/01/2010 03:30 PM CITY OF MCHENRY PAGE 2 AS-NEEDED CHECKS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10020720 510 31 20747 SUNNYSIDE COMPANY 2010 DODGENEW VEHICLE 02/22/10 M 022210 17,085.00 509873 510.31.8400 1002 022210 GLJ9852 17085.00 022210 510-VEHWA 10020486 100 04 22497 UNITED PARCEL SERVICE 60X485060 UPS CHARGES 02/12/10 M 021210 26.66 741468 100.04.5310 1002 021210 GLJ9819 26.66 021210 10020705 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485070 UPS CHARGES 02/19/10 M 021910 31.40 741517 100.04.5310 1002 021910 GLJ9848 10.00 021910 100.41.5310 1002 021910 GLJ9848 21.40 021910 10020922 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485080 UPS CHARGES 02/28/10 M 022510 25.97 741527 100.04.5310 1002 022510 GLJ9673 10.00 022510 100.22.5310 1002 022510 GLJ9873 15.97 022510 10020919 100 XXXXX 22521 UNUM 1332790010VOLUNTARY LIFE INSURANCE 02/28/10 M 022410 788.27 741528 100.2241 1002 022410 GLJ9869 788.27 022410 10020920 100 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS 02/28/10 M 022410 688.75 741528 100.01.4330 1002 022410 GLJ9869 51.30 022410 100.01.4330 1002 022410 GLJ9869 19.00 022410 100.02.4330 1002 022410 GLJ9869 5.70 022410 100.224 1002 022410 GLJ9869 5.98 022410 100.04.4330 1002 022410 GLJ9869 11.12 022410 100.04.4330 1002 022410 GLJ9869 28.50 022410 100.22.4330 1002 022410 GLJ9869 342.00 022410 100.30.4330 1002 022410 GLJ9869 5.70 022410 100.33.4330 1002 022410 GLJ9869 108.30 022410 100.224 1002 022410 GLJ9869 5.70 022410 100.03.4330 1002 022410 GLJ9869 31.35 022410 100.03,4330 1002 022410 GLJ9869 5.70 022410 100.41.4330 1002 022410 GLJ9869 57.00 022410 100.224 1002 022410 GLJ9869 5.70 022410 100.41.4330 1002 022410 GLJ9869 5.70 022410 10020921 510 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS 02/28/10 M022410 116.85 509874 510.31.4330 1002 022410 GLJ9869 59.85 022410 510.32.4330 1002 022410 GLJ9869 57.00 022410 10020483 620 00 23152 VERIZON WIRELESS 2353329563MOBILE BROADBAND 02/12/10 M 021210 44.02 741469 620.00.5110 1002 021210 GLJ9819 44.02 021210 10020484 620 00 23152 VERIZON WIRELESS 2353329564MOBILE BROADBAND 02/12/10 M 021210 44.02 741469 620.00.5110 1002 021210 GLJ9819 44.02 021210 EXPENDED LIQUID ACCRUAL GRAND TOTALS 162,177.55 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 7,315.75 DATE 3/01/2010 03:30 PM CITY OF MCHENRY PAGE 3 AS-NEEDED CHECKS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 280 DEVELOPER DONATION FUND 14,200.25 510 WATER/SEWER FUND 17,227.62 600 EMPLOYEE INSURANCE FUND 123,345.89 620 INFORMATION TECHNOLOGY FUND 88.04 **** 162,177.55 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------------------------------------------------------------------------------------------------------------------------------- 10030219 100 03 1449 A-MIDWEST BOARD-UP INC 42679 BOARD UP SERVICES 03/15/10 O 030810 1,613.50 1403 CHURCH ST 100.03.5110 1003 030810 GLJ9910 1613.50 030810 10030214 100 XXXXX 1071 ACE HARDWARE, BJORKMAN'S FEB 2010 MATERIALS & SUPPLIES 03/15/10 0 030810 2,198.19 100.01.6110 1003 030810 GLJ9910 316.67 030810 100.22.6110 1003 030810 GLJ9910 26.99 030810 100.33.6110 1003 030810 GLJ9910 1117.78 030810 100.42.6110 1003 030810 GLJ9910 285.81 030810 100.45.4510 1003 030810 GLJ9910 29.69 030810 100.45.6110 1003 030810 GLJ9910 421.25 030810 10030215 510 XXXXX 1071 ACE HARDWARE, BJORKMAN'S FEB 2010 MATERIALS & SUPPLIES 03/15/10 O 030810 1,182.73 510.31.4510 1003 030810 GLJ9910 83.36 030810 510.31.6110 1003 030810 GLJ9910 702.63 030810 510.32.4510 1003 030810 GLJ9910 47.50CR 030810 510.32.6110 1003 030810 GLJ9910 444.24 030810 10030344 100 33 1108 ADAMS ENTERPRISES INC, R 428682VEHICLE REPAIR PARTS 03/15/10 0 031010 234.73 100.33.5370 1003 031010 GLJ9925 234.73 031010 10030345 100 01 1106 ADAMS STEEL SERVICE INC 288479SUPPLIES 03/15/10 0 031010 38.47 100.01.6110 1003 031010 GLJ9927 38.47 031010 10030216 100 22 1200 AFTERMATH INC JC09-323 BIO-HAZARD CLEAN UP 03/15/10 0 030810 95.00 100.22.5110 1003 030810 GLJ9910 95.00 030810 10030346 100 33 1251 AGS REBUILDERS 2005/1421 VEHICLE REPAIRS 03/15/10 0 031010 179.00 100.33.5370 1003 031010 GLJ9927 179.00 031010 10030217 100 33 1389 ALEXANDER EQUIPMENT COMP 67924 CHIPPER BLADES 03/15/10 0 030810 313.65 100.33.5370 1003 030810 GLJ9910 313.65 030810 10030218 100 30 1436 AMERICAN PUBLIC WORKS AS 144162MEMBERSHIP RENEWAL 03/15/10 0 030810 252.00 SCHMITT & STULL 100.30.5430 1003 030810 GLJ9910 252.00 030810 10030220 510 32 1561 AQUAPREP 10882 CHEMICALS 03/15/10 0 030810 5,544.00 510.32.6110 1003 030810 GLJ9910 5544.00 030810 10030347 100 45 1450 AT&T 8153442792ALARM CIRCUITS 03/15/10 O 031010 28.98 100.45.5320 1003 031010 GLJ9927 28.98 031010 10030243 100 33 2039 B&W CONTROL SYSTEMS INTE 149035PUBLIC WORKS GARAGE LUST 03/15/10 0 030810 811.50 100.33.8900 20392 1003 030810 GLJ9910 PROJ# 100-PWLUST 811.50 030810 811.50 100-PWLUST 10030349 510 31 2039 B&W CONTROL SYSTEMS INTE 149036SCADA & TELEMETRY SUPPORT 03/15/10 0 031010 1,376.50 510.31.5110 1003 031010 GLJ9927 1376.50 031010 10030221 510 31 2028 BADGER METER INC 85216601 UTILITY SERVICE AGREEMENT 03/15/10 0 030810 3,576.00 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 2 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 510.31.6110 1003 030810 GLJ9910 3576.00 030810 10030222 XXXXX XXXXX 6289 BANKCARD SERVICES FEB 2010 SUPPLIES & PARK FIELD TRIPS 03/15/10 0 030810 3,939.27 100.01.6940 1003 030810 GLJ9910 28.87 030810 100.47.5110 1003 030810 GLJ9910 3311.00 030810 620.00.5110 1003 030810 GLJ9910 599.40 030810 10030348 100 33 2023 BARTA, RON CLOTHING ALLOWANCE REIMB 03/15/10 0 031010 261.58 100.33.4510 1003 031010 GLJ9927 261.58 031010 10030223 740 00 2035 BAXTER & WOODMAN 149034LIBERTY TRAILS UNIT TWO 03/15/10 0 030810 27.50 740.00.5220 1003 030810 GLJ9910 27.50 030810 10030224 100 33 2153 BERGGREN, LEE 246798OVERHEAD DOOR REPAIRS 03/15/10 0 030810 98.00 100.33.5370 1003 030810 GLJ9910 98.00 030810 10030225 100 45 2153 BERGGREN, LEE 246799OVERHEAD DOOR REPAIRS 03/15/10 0 030810 99.50 100.45.6110 1003 030810 GLJ9910 99.50 030810 10030226 510 32 2153 BERGGREN, LEE 246786OVERHEAD DOOR REPAIRS 03/15/10 0 030810 191.55 510.32.6110 1003 030810 GLJ9910 191.55 030810 10030227 440 00 2149 BERKHEIMER CO INC, G W 834969RETURNED ITEM 03/15/10 0 030810 94.71- 440.00.8200 1003 030810 GLJ9910 94.71CR 030810 100-1415IND 10030228 440 00 2149 BERKHEIMER CO INC, G W 180825MECHANIC AREA SUPPLIES 03/15/10 0 030810 566.18 440.00.8200 1003 030810 GLJ9910 566.18 030810 100-1415IND 10030229 100 33 2149 BERKHEIMER CO INC, G W 174229SUPPLIES 03/15/10 0 030810 17.16 100.33.6110 1003 030810 GLJ9910 17.16 030810 10030230 440 00 2149 BERKHEIMER CO INC, G W 176143MECHANIC AREA SUPPLIES 03/15/10 0 030810 62.22 440.00.8200 1003 030810 GLJ9910 62.22 030810 100-1415IND 10030231 440 00 2149 BERKHEIMER CO INC, G W 175244MECHANIC AREA SUPPLIES 03/15/10 0 030810 1,747.42 440.00.8200 1003 030810 GLJ9910 1747.42 030810 100-1415IND 10030232 440 00 2149 BERKHEIMER CO INC, G W 176144MECHANIC AREA SUPPLIES 03/15/10 0 030810 2.84 440.00.8200 1003 030810 GLJ9910 2.84 030810 100-1415IND 10030350 510 31 2149 BERKHEIMER CO INC, G W 189261SUPPLIES 03/15/10 0 031010 220.14 510.31.6110 1003 031010 GLJ9927 220.14 031010 10030351 100 33 2149 BERKHEIMER CO INC, G W 192931SUPPLIES 03/15/10 0 031010 26.09 100.33.6110 1003 031010 GLJ9927 26.09 031010 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030352 100 33 2149 BERKHEIMER CO INC, G W 192106SUPPLIES 03/15/10 0 031010 280.00 100.33.6110 1003 031010 GLJ9927 280.00 031010 10030353 100 33 2149 BERKHEIMER CO INC, G W 835117RETURNS 03/15/10 0 031010 112.00- 100.33.6110 1003 031010 GLJ9927 112.00CR 031010 10030233 220 00 2635 BRANIFF COMMUNICATIONS I 21579 WARNING SIREN MAINTENANCE 03/15/10 0 030810 7,266.68 220.00.5375 1003 030810 GLJ9910 7266.68 030810 10030234 100 45 2745 BUNCH DISTRIBUTING INC 54375 SUPPLIES 03/15/10 0 030810 235.74 100.45.6110 1003 030810 GLJ9910 235.74 030810 10030235 100 01 2745 BUNCH DISTRIBUTING INC 54373 SUPPLIES 03/15/10 0 030810 87.71 100.01.6110 1003 030810 GLJ9910 87.71 030810 10030236 100 22 2765 BUSS FORD SALES 35689 VEHICLE REPAIR PARTS 03/15/10 0 030810 4.54 100.22.5370 1003 030810 GLJ9910 4.54 030810 10030237 100 22 2765 BUSS FORD SALES 35687 VEHICLE REPAIR PARTS 03/15/10 0 030810 118.39 100.22.5370 1003 030810 GLJ9910 118.39 030810 10030238 100 22 2765 BUSS FORD SALES 35701 VEHICLE REPAIR PARTS 03/15/10 0 030810 142.32 100.22.5370 1003 030810 GLJ9910 142.32 030810 10030239 100 22 2765 BUSS FORD SALES 35742 VEHICLE REPAIR PARTS 03/15/10 0 030810 42.00 100.22.5370 1003 030810 GLJ9910 42.00 030810 10030240 100 22 2765 BUSS FORD SALES 182526VEHICLE REPAIR PARTS 03/15/10 0 030810 214.45 100.22.5370 1003 030810 GLJ9910 214.45 030810 10030241 100 22 2765 BUSS FORD SALES 35832 VEHICLE REPAIR PARTS 03/15/10 0 030810 192.59 100.22.5370 1003 030810 GLJ9910 192.59 030810 10030242 100 33 2765 BUSS FORD SALES 35806 VEHICLE REPAIR PARTS 03/15/10 0 030810 300.00 100.33.5370 1003 030810 GLJ9910 300.00 030810 10030420 100 22 7 BUXTON & KASPER LTD RETURN WITNESS FEE 03/15/10 0 031010 25.00 100.22.3890 1003 031010 GLJ9931 25.00 031010 10030244 100 XXXXX 3015 CARQUEST AUTO PARTS STOR FEB 2010 VEHICLE REPAIR PARTS 03/15/10 0 030810 314.18 100.22.5370 1003 030810 GLJ9910 152.22 030810 100.33.5370 1003 030810 GLJ9910 161.96 030810 10030245 510 32 3015 CARQUEST AUTO PARTS STOR FEB 2010 VEHICLE REPAIR PARTS 03/15/10 0 030810 93.78 510.32.5370 1003 030810 GLJ9910 93.78 030810 10030354 620 00 3134 CDS OFFICE TECHNOLOGIES 492999VEHICLE COMPUTER EQUIPMENT 03/15/10 0 031010 275.00 620.00.6270 1003 031010 GLJ9927 275.00 031010 10030246 740 00 7 CENTEGRA HEALTH SYSTEM #10185RETAINED PERSONNEL REFUND 03/15/10 0 030810 1,065.75 740.00.6961 1003 030810 GLJ9910 1065.75 030810 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030247 610 00 3157 CENTEGRA OCCUPATIONAL ME 76216 MEDICAL SERVICES 03/15/10 0 030810 29.40 610.00.6940 1003 030810 GLJ9910 29.40 030810 10030248 100 01 3157 CENTEGRA OCCUPATIONAL ME 79580 MEDICAL SERVICES 03/15/10 0 030810 107.80 100.01.5110 1003 030810 GLJ9910 107.80 030810 10030249 100 01 3157 CENTEGRA OCCUPATIONAL ME 79472 MEDICAL SERVICES 03/15/10 0 030810 39.20 100.01.5110 1003 030810 GLJ9910 39.20 030810 10030250 300 00 3245 CHAPMAN AND CUTLER 2168284 PROFESSIONAL SERVICES 03/15/10 0 030810 15,000.00 300.00.7300 1003 030610 GLJ9910 15000.00 030810 10030251 300 00 3245 CHAPMAN AND CUTLER 2174993 PROFESSIONAL SERVICES 03/15/10 0 030810 6,625.00 300.00.7300 1003 030810 GLJ9910 6625.00 030810 10030252 100 33 6635 CHICAGO INTERNATIONAL TR 111119144 VEHICLE REPAIR PARTS 03/15/10 0 030810 70.42 100.33.5370 1003 030810 GLJ9910 70.42 030810 10030253 100 33 6635 CHICAGO INTERNATIONAL TR 111119056 VEHICLE REPAIR PARTS 03/15/10 0 030810 137.29 100.33.5370 1003 030810 GLJ9910 137.29 030810 10030355 100 33 6635 CHICAGO INTERNATIONAL TR 112037447 VEHICLE REPAIR PARTS 03/15/10 0 031010 78.50 100.33.5370 1003 031010 GLJ9927 78.50 031010 10030254 100 33 3266 CHRISTOPHER, DAVID CLOTHING ALLOWANCE REIMB 03/15/10 0 030810 233.21 100.33.4510 1003 030810 GLJ9910 233.21 030810 10030255 100 01 3285 CINTAS CORPORATION #355 355-01002 EMPLOYEE UNIFORM RENTALS 03/15/10 0 030810 96.32 100.01.4510 1003 030810 GLJ9910 96.32 030810 10030256 100 33 3285 CINTAS CORPORATION #355 355-01000 EMPLOYEE UNIFORM RENTALS 03/15/10 0 030810 148.56 100.33.4510 1003 030810 GLJ9910 148.56 030810 10030257 510 32 3285 CINTAS CORPORATION #355 355-00992 EMPLOYEE UNIFORM RENTALS 03/15/10 0 030810 189.68 510.32.4510 1003 030810 GLJ9910 189.68 030810 10030258 510 32 3285 CINTAS CORPORATION #355 355-00999 EMPLOYEE UNIFORM RENTALS 03/15/10 0 030810 194.08 510.32.4510 1003 030810 GLJ9910 194.08 030810 10030259 100 01 3285 CINTAS CORPORATION #355 355-01002 FLOOR MAT RENTALS 03/15/10 0 030810 354.64 100.01.6110 1003 030810 GLJ9910 354.64 030810 10030260 100 33 3285 CINTAS CORPORATION #355 355-01000 FLOOR MAT RENTALS 03/15/10 0 030810 11.68 100.33.6110 1003 030810 GLJ9910 11.68 030810 10030261 510 32 3285 CINTAS CORPORATION #355 355-00992 FLOOR MAT RENTALS & SOAP 03/15/10 0 030810 41.32 510.32.6110 1003 030810 GLJ9910 41.32 030810 10030262 510 32 3285 CINTAS CORPORATION #355 355-00999 FLOOR MAT RENTALS & SOAP 03/15/10 0 030810 89.96 510.32.6110 1003 030810 GLJ9910 89.96 030810 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030356 620 00 3509 COMCAST CABLE 3/4-4/3/10INTERNET SERVICES 03/15/10 0 031010 74.90 620.00.5110 1003 031010 GLJ9927 74.90 031010 10030267 100 33 3528 COMED FEB 2010 STREET LIGHTING 03/15/10 0 030810 24,425.62 100.33.5520 1003 030810 GLJ9912 2163.50 030810 100.33.5520 1003 030810 GLJ9912 22262.12 030810 10030268 100 XXXXX 3531 COMED FEB 2010 UTILITIES 03/15/10 0 030810 1,504.19 100.33.5520 1003 030810 GLJ9912 317.94 030810 100.42.5510 1003 030810 GLJ9912 212.73 030810 100.45.5510 1003 030810 GLJ9912 939.41 030810 100.46.5510 1003 030810 GLJ9912 34.11 030810 10030269 510 XXXXX 3531 COMED FEB 2010 UTILITIES 03/15/10 0 030810 797.63 510.31.5510 1003 030810 GLJ9912 344.63 030810 510.32.5510 1003 030810 GLJ9912 453.00 030810 10030357 100 44 3531 COMED FEB 2010 UTILITIES 03/15/10 0 031010 116.74 100.44.5510 1003 031010 GLJ9927 y 116.74 031010 10030358 510 32 3531 COMED FEB 2010 UTILITIES 03/15/10 0 031010 137.65 510.32.5510 1003 031010 GLJ9927 137.65 031010 10030359 510 XXXXX 3531 COMED FEB 2010 WATER/SEWER PUMPING CHARGES 03/15/10 0 031010 1,929.27 510.31.5510 1003 031010 GLJ9927 300.96 031010 510.32.5510 1003 031010 GLJ9927 1628.31 031010 10030360 620 00 3532 COMMUNICATIONS REVOLVING T1028470 COMMUNICATION CHARGES 03/15/10 0 031010 115.00 620.00.5110 1003 031010 GLJ9927 115.00 031010 10030270 510 31 3634 CRESCENT ELECTRIC SUPPLY 112-153307ELECTRICAL SUPPLIES 03/15/10 0 030810 22.89 510.31.5370 1003 030810 GLJ9912 22.89 030810 10030361 100 33 3634 CRESCENT ELECTRIC SUPPLY 112-152448ELECTRICAL SUPPLIES 03/15/10 0 031010 12.33 100.33.6110 1003 031010 GLJ9927 12.33 031010 10030362 100 33 3634 CRESCENT ELECTRIC SUPPLY 112-152556ELECTRICAL SUPPLIES 03/15/10 0 031010 32.81 100.33.6110 1003 031010 GLJ9927 32.81 031010 10030364 100 33 3742 CURRAN CONTRACTING COMPA 72898 MATERIALS 03/15/10 0 031010 580.50 100.33.6110 1003 031010 GLJ9927 580.50 031010 10030421 100 33 3742 CURRAN CONTRACTING COMPA 72942 MATERIALS 03/15/10 0 031010 494.07 100.33.6110 1003 031010 GLJ9931 494.07 031010 10030365 510 32 4004 D'ANGELO NATURAL SPRING ACCT 34034BOTTLED DISTILLED WATER 03/15/10 0 031010 62.00 510.32.6110 1003 031010 GLJ9927 62.00 031010 10030366 740 00 4316 DIXON ENGINEERING INC 10-1423 T-MOBILE 03/15/10 0 031010 1,250.00 740.00.5220 1003 031010 GLJ9927 1250.00 031010 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030271 510 32 4637 DREISILKER ELECTRIC MOTO I684903 EQUIPMENT REPAIR PARTS 03/15/10 0 030810 144.90 510.32.5375 1003 030810 GLJ9912 144.90 030810 10030367 510 32 4637 DREISILKER ELECTRIC MOTO I684772 EQIUPMENT REPAIR PARTS 03/15/10 0 031010 17.12 510.32.5375 1003 031010 GLJ9927 17.12 031010 10030368 100 33 5050 EAST JORDAN IRON WORKS 3242740 SUPPLIES 03/15/10 0 031010 154.28 100.33.6110 1003 031010 GLJ9927 154.28 031010 10030369 100 XXXXX 5109 ED'S AUTOMOTIVE/JIM'S MU FEB 2010 ,VEHICLE SAFETY INSPECTIONS 03/15/10 0 031010 138.00 100.33.5370 1003 031010 GLJ9927 115.00 031010 100.45.5370 1003 031010 GLJ9927 23.00 031010 10030272 100 01 5393 ELM STREET DESIGN 7292 HEART OF THE FOX LOGOS 03/15/10 0 030810 45.00 100.01.6110 1003 030810 GLJ9912 45.00 030810 10030273 100 04 6143 FEDEX 7000-18608OVERNIGHT MAIL SERVICE 03/15/10 0 030810 59.76 100.04.5310 1003 030810 GLJ9912 59.76 030810 10030274 100 01 6536 FONE ZONE-MCHENRY, THE MC2217CELL PHONE CLIP 03/15/10 0 030810 14.99 100.01.6110 1003 030810 GLJ9912 14.99 030810 10030275 100 33 7150 GEMPLER'S INC 1014860417SUPPLIES 03/15/10 0 030810 152.30 100.33.6110 1003 030810 GLJ9912 152.30 030810 10030276 100 33 7150 GEMPLER'S INC 1014919432RETURNED ITEM 03/15/10 0 030810 125.50- 100.33.6110 1003 030810 GLJ9912 125.50CR 030810 10030422 100 22 7 GIBSON, TANIA RETURN WITNESS FEE 03/15/10 0 031010 25.00 100.22.3890 1003 031010 GLJ9931 25.00 031010 10030277 100 04 7391 GLICK, DEBORAH A CLOTHING ALLOWANCE REIMB 03/15/10 0 030810 39.92 100.04.4510 1003 030810 GLJ9912 39.92 030810 10030278 100 04 7391 GLICK, DEBORAH A CLOTHING ALLOWANCE REIMB 03/15/10 0 030810 49.45 100.04.4510 1003 030610 GLJ9912 49.45 030810 10030279 100 22 7640 GREAT LAKES FIRE & SAFET 145471EMPLOYEE UNIFORM ITEMS 03/15/10 0 030810 72.45 POPP 100.22.4510 1003 030810 GLJ9912 72.45 030810 10030280 100 33 7641 GREVE, CLINT CLOTHING ALLOWANCE REIMB 03/15/10 0 030810 119.79 100.33.4510 1003 030810 GLJ9912 119.79 030810 10030281 100 33 7645 GROWER EQUIPMENT & SUPPL 43249 CHAINSAW 03/15/10 0 030810 254.00 100.33.6110 1003 030810 GLJ9912 254.00 030810 10030370 510 31 8042 HAWKINS INC 3095250 CHEMICALS 03/15/10 0 031010 1,870.38 510.31.6110 1003 031010 GLJ9929 1870.38 031010 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR'DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030371 510 31 15013 HD SUPPLY WATERWORKS 88202 SUPPLIES 03/15/10 0 031010 287.10 510.31.6110 1003 031010 GLJ9929 287.10 031010 10030262 100 03 8140 HEADLEY, JEAN CLOTHING ALLOWANCE REIMB 03/15/10 0 030810 209.97 100.03.4510 1003 030810 GLJ9914 209.97 030810 10030372 100 41 1 HOWE, CATHERINE PARKS PROGRAM REFUND 03/15/10 0 031010 200.00 100.41.3637 1003 031010 GLJ9929 200.00 031010 10030283 100 03 9383 ILLINOIS DEPARTMENT OF P 058-124991PLUM13ERS LICENSE RENEWAL 03/15/10 0 030810 100.00 GUY SMALE 100.03.5410 1003 030810 GLJ9914 100.00 030810 10030374 510 31 9520 INTERSTATE BATTERY SYSTE 33024 SUPPLIES 03/15/10 0 031010 23.98 510.31.6110 1003 031010 GLJ9929 23.98 031010 10030375 510 31 5521 JC LICHT/EPCO 6424759 PAINT 03/15/10 0 031010 214.72 510.31.6110 1003 031010 GLJ9929 214.72 031010 10030376 100 44 5521 JC LICHT/EPCO 6401312 PAINT 03/15/10 0 031010 29.08 100.44.6110 1003 031010 GLJ9929 29.08 031010 10030377 510 31 5521 JC LICHT/EPCO 6411213 SUPPLIES 03/15/10 0 031010 61.24 510.31.6110 1003 031010 GLJ9929 61.24 031010 10030378 510 31 5521 JC LICHT/EPCO 6405726 SUPPLIES 03/15/10 0 031010 134.69 510.31.6110 1003 031010 GLJ9929 134.89 031010 10030284 100 22 11025 KALE UNIFORMS INC 425330SUPPLIES 03/15/10 0 030810 73.98 100.22.6110 1003 030810 GLJ9914 73.98 030810 10030285 100 22 11025 KALE UNIFORMS INC 428194EMPLOYEE UNIFORMS 03/15/10 0 030810 70.03 100.22.4510 1003 030810 GLJ9914 70.03 030810 10030286 100 22 11025 KALE UNIFORMS INC 429573EMPLOYEE UNIFORMS 03/15/10 0 030810 68.99 100.22.4510 1003 030810 GLJ9914 68.99 030810 10030287 100 01 11108 KDS TECH SERVICES INC 979 LIGHT BULBS 03/15/10 0 030810 885.45 100.01.6110 1003 030810 GLJ9914 885.45 030810 10030288 100 33 11286 KIMBALL MIDWEST 1397629 SUPPLIES 03/15/10 0 030810 274.34 100.33.5370 1003 030810 GLJ9914 283.31 030810 100.33.5370 1003 030810 GLJ9914 EARLY PAY DISCOUNT 8.97CR 030810 10030289 100 01 11286 KIMBALL MIDWEST 1385428 SUPPLIES 03/15/10 0 030810 269.43 100.01.6110 1003 030810 GLJ9914 269.43 030810 10030290 100 22 11290 KIRCHNER FIRE 29172 FIRE EXTINGUISHER SERVICES 03/15/10 0 030810 92.75 100.22.5110 1003 030810 GLJ9914 92.75 030810 10030379 510 32 11703 KTD INC 9141 EQUIPMENT REPAIR PARTS 03/15/10 0 031010 66.75 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 510.32.5375 1003 031010 GLJ9929 66.75 031010 10030380 100 22 12143 LEE AUTO MCHENRY FEB 2010 VEHICLE REPAIR PARTS 03/15/10 0 031010 67.38 100.22.5370 1003 031010 GLJ9929 87.38 031010 10030381 510 31 12143 LEE AUTO MCHENRY FEB 2010 VEHICLE REPAIR PARTS 03/15/10 0 031010 99.91 510.31.5370 1003 031010 GLJ9929 99.91 031010 10030382 100 22 1074 LEXISNEXIS 20100228 PHONE PLUS SEARCH 03/15/10 0 031010 112.00 100.22.5110 1003 031010 GLJ9929 112.00 031010 10030291 100 00 12630 LRD SYSTEMS & FORMS 29801 SPECIAL REPORT PAPER 03/15/10 0 030810 825.00 100.00.6210 1003 030810 GLJ9914 825.00 030810 10030292 100 46 13006 MAD SCIENCE OF MCHENRY C 2160 PARKS PROGRAM 03/15/10 0 030810 493.00 100.46.5110 1003 030810 GLJ9914 493.00 030810 10030298 510 31 14246 MCHENRY ANALYTICAL WATER 24232 WATER SAMPLE ANALYSIS 03/15/10 0 030810 120.00 510.31.5110 1003 030810 GLJ9914 120.00 030810 10030299 100 22 14253 MCHENRY COUNTY CHIEFS OF 3/23/10 MONTHLY LUNCHEON MEETING 03/15/10 0 030810 45.00 100.22.5430 1003 030810 GLJ9914 45.00 030810 10030387 100 45 14266 MCHENRY FIRESTONE 17062 FLAT TIRE REPAIRS 03/15/10 0 031010 20.00 100.45.6110 1003 031010 GLJ9929 20.00 031010 10030388 100 33 14266 MCHENRY FIRESTONE 17036 TIRES 03/15/10 0 031010 308.00 100.33.5370 1003 031010 GLJ9929 308.00 031010 10030389 100 33 14266 MCHENRY FIRESTONE 17018 TIRES 03/15/10 0 031010 241.42 100.33.5370 1003 031010 GLJ9929 241.42 031010 10030300 XXXXX XXXXX 14251 MCHENRY NAPA FEB 2010 VEHICLE REPAIR PARTS/SUPPLI 03/15/10 0 030810 3,504.82 440.00.8200 1003 030810 GLJ9914 2350.00 030810 100-1415IND 100.01.6110 1003 030810 GLJ9914 216.55 030810 100.01.5370 1003 030810 GLJ9914 131.72 030810 100.03.5370 1003 030810 GLJ9914 44.77 030810 100.22.5370 1003 030810 GLJ9914 55.85 030810 100.33.5370 1003 030810 GLJ9914 564.28 030810 100.45.6110 1003 030810 GLJ9914 134.99 030810 100.45.5370 1003 030810 GLJ9914 6.66 030810 10030301 510 XXXXX 14251 MCHENRY NAPA FEB 2010 VEHICLE REPAIR PARTS 03/15/10 0 030810 48.80 510.31.5370 1003 030810 GLJ9914 31.52 030810 510.32.5370 1003 030810 GLJ9914 17.28 030810 10030293 100 33 13140 MEADE ELECTRIC COMPANY I 644630TRAFFIC SIGNAL REPAIRS 03/15/10 0 030810 122.42 100.33.6110 1003 030810 GLJ9914 122.42 030810 10030383 100 41 1 MECKLENBURG, CINDY PARKS PROGRAM REFUND 03/15/10 0 031010 63.00 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.41.3636 1003 031010 GLJ9929 63.00 031010 10030384 510 31 13172 MEYER MATERIAL COMPANY 235864MATERIALS 03/15/10 0 031010 32.15 510.31.6110 1003 031010 GLJ9929 32.15 031010 10030385 510 31 13172 MEYER MATERIAL COMPANY 236120MATERIALS 03/15/10 0 031010 97.66 510.31.6110 1003 031010 GLJ9929 97.66 031010 10030386 510 31 13172 MEYER MATERIAL COMPANY 236121MATERIALS 03/15/10 0 031010 29.00 510.31.6110 1003 031010 GLJ9929 29.00 031010 10030294 100 33 13530 MONROE TRUCK EQUIPMENT I 5153366 CALCIUM CHLORIDE TANK 03/15/10 0 030810 4,995.00 100.33.6110 1003 030810 GLJ9914 4995.00 030810 10030295 270 00 13537 MORTON SALT 336166ICE CONTROL MATERIALS 03/15/10 0 030810 3,753.69 270.00.6110 1003 030810 GLJ9914 3753.69 030810 10030296 270 00 13537 MORTON SALT 338117ICE CONTROL MATERIALS 03/15/10 0 030810 5,513.99 270.00.6110 1003 030810 GLJ9914 5513.99 030810 - 10030297 270 00 13537 MORTON SALT 337569ICE CONTROL MATERIALS 03/15/10 0 030810 2,828.62 270.00.6110 1003 030810 GLJ9914 2828.62 030810 10030390 100 45 15545 NICOR GAS JAN/FEB 1OUTILITIES 03/15/10 0 031010 949.61 100.45.5510 1003 031010 GLJ9929 949.61 031010 10030302 100 01 15557 NORTHWEST ELECTRICAL SUP 966432SUPPLIES 03/15/10 0 030810 88.00 100.01.6110 1003 030810 GLJ9914 88.00 030810 10030303 100 22 2532 PETROLIANCE LLC 8796606 VEHICLE MAINTENANCE FLUIDS 03/15/10 0 030810 415.90 100.22.6250 1003 030810 GLJ9914 415.90 030810 10030304 100 XXXXX 2532 PETROLIANCE LLC 8801386 VEHICLE FUEL 03/15/10 0 030810 139.93 100.03.6250 1003 030810 GLJ9914 130.32 030810 100.01.6250 1003 030810 GLJ9914 9.61 030810 10030305 100 XXXXX 2532 PETROLIANCE LLC 8795349 VEHICLE FUEL 03/15/10 0 030810 3,187.02 100.33.6250 1003 030810 GLJ9914 3124.06 030810 100.01.6250 1003 030810 GLJ9914 62.96 030810 10030306 100 33 2532 PETROLIANCE LLC 8792057 VEHICLE FUEL 03/15/10 0 030810 2,291.11 100.33.6250 1003 030810 GLJ9914 2291.11 030810 10030307 100 33 2532 PETROLIANCE LLC 8796609 VEHICLE MAINTENANCE FLUIDS 03/15/10 0 030810 416.45 100.33.6250 1003 030810 GLJ9914 416.45 030810 10030308 100 33 2532 PETROLIANCE LLC 8796612 DRUM DEPOSIT 03/15/10 0 030810 100.00- 100.33.6250 1003 030810 GLJ9914 100.00CR 030810 10030309 100 45 2532 PETROLIANCE LLC 8801389 VEHICLE FUEL 03/15/10 0 030810 117.07 100.45.6250 1003 030810 GLJ9914 117.07 030810 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 10 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030310 100 45 2532 PETROLIANCE LLC 8801449 VEHICLE FUEL 03/15/10 0 030810 81.24 100.45.6250 1003 030810 GLJ9914 81.24 030810 10030311 100 45 2532 PETROLIANCE LLC 8798486 VEHICLE FUEL 03/15/10 0 030810 100.68 100.45.6250 1003 030810 GLJ9914 100.68 030810 10030312 510 31 2532 PETROLIANCE LLC 8801388 VEHICLE FUEL 03/15/10 0 030810 157.78 510.31.6250 1003 030810 GLJ9914 157.78 030810 10030313 510 31 2532 PETROLIANCE LLC 8798485 VEHICLE FUEL 03/15/10 0 030810 266.27 510.31.6250 1003 030810 GLJ9914 266.27 030810 10030314 510 32 2532 PETROLIANCE LLC 8792054 VEHICLE FUEL 03/15/10 0 030810 346.73 510.32.6250 1003 030810 GLJ9914 346.73 030810 10030315 510 32 2532 PETROLIANCE LLC 8773425 VEHICLE FUEL 03/15/10 0 030610 171.70 510.32.6250 1003 030810 GLJ9914 171.70 030810 10030391 510 32 2532 PETROLIANCE LLC 8801448 VEHICLE FUEL 03/15/10 0 031010 76.71 510.32.6250 1003 031010 GLJ9929 76.71 031010 10030392 510 32 2532 PETROLIANCE LLC 8801387 VEHICLE FUEL 03/15/10 0 031010 379.41 510.32.6250 1003 031010 GLJ9929 379.41 031010 10030393 510 32 2532 PETROLIANCE LLC 8798484 VEHICLE FUEL 03/15/10 0 031010 531.42 510.32.6250 1003 031010 GLJ9929 531.42 031010 10030394 510 32 2532 PETROLIANCE LLC 8795346 VEHICLE FUEL 03/15/10 0 031010 290.66 510.32.6250 1003 031010 GLJ9929 290.66 031010 10030395 100 XXXXX 2532 PETROLIANCE LLC 8798487 VEHICLE FUEL 03/15/10 0 031010 1,160.39 100.33.6250 1003 031010 GLJ9929 1098.89 031010 100.01.6250 1003 031010 GLJ9929 61.50 031010 10030316 100 22 17154 PETTIBONE & CO, P F 19494 SUPPLIES 03/15/10 0 030810 290.00 100.22.6110 1003 030810 GLJ9914 290.00 030810 10030317 100 XXXXX 17295 PITNEY BOWES INC 465335RENTAL CHARGE - POSTAGE METER 03/15/10 0 030810 198.33 100.01.5310 1003 030810 GLJ9914 28.33 030810 100.02.5310 1003 030810 GLJ9914 28.33 030810 100.03.5310 1003 030810 GLJ9914 28.33 030810 100.04.5310 1003 030810 GLJ9914 28.33 030810 100.22.5310 1003 030810 GLJ9914 28.33 030810 100.30.5310 1003 030810 GLJ9914 28.34 030810 100.41.5310 1003 030810 GLJ9914 28.34 030810 10030318 510 XXXXX 17295 PITNEY BOWES INC 465335RENTAL CHARGE - POSTAGE METER 03/15/10 0 030810 56.67 510.31.5310 1003 030810 GLJ9914 28.34 030810 510.32.5310 1003 030810 GLJ9914 28.33 030810 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 11 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030396 100 03 17530 POLERECKY, ROSS CLOTHING ALLOWANCE REIMB 03/15/10 0 031010 303.23 100.03.4510 1003 031010 GLJ9929 303.23 031010 10030319 100 22 17542 POPP, LARRY UNIFORM DRY CLEANING REIMB 03/15/10 0 030810 14.20 100.22.4510 1003 030810 GLJ9914 14.20 030810 10030397 100 22 17640 PRECISION SERVICE & PART 06-194732 VEHICLE REPAIR PARTS 03/15/10 0 031010 85.48 100.22.5370 1003 031010 GLJ9929 85.48 031010 1003039E 100 33 17640 PRECISION SERVICE & PART 06-094621 VEHICLE REPAIR PARTS 03/15/10 0 031010 103.88 100.33.5370 1003 031010 GLJ9929 103.88 031010 10030423 100 46 17637 PROMISING PICASSOS INC 17741 PARKS PROGRAM INSTRUCTOR 03/15/10 0 031010 464.00 100.46.5110 1003 031010 GLJ9931 464.00 031010 10030424 510 31 17656 PROSAFETY INC 2/651660 EMPLOLYEE UNIFORM ITEMS 03/15/10 0 031010 75.00 510.31.4510 1003 031010 GLJ9931 75.00 031010 10030320 100 XXXXX 19170 RESERVE ACCOUNT 10737039 POSTAGE METER REFILL 03/15/10 0 030810 1,165.74 100.01.5310 1003 030810 GLJ9914 104.47 030810 100.02.5310 1003 030810 GLJ9914 86.28 030810 100.03.5310 1003 030810 GLJ9914 66.70 030810 100.04.5310 1003 030810 GLJ9914 514.06 030810 100.22.5310 1003 030810 GLJ9914 160.71 030810 100.30.5310 1003 030810 GLJ9914 28.13 030810 100.41.5310 1003 030810 GLJ9914 205.39 030810 10030321 510 XXXXX 19170 RESERVE ACCOUNT 10737039 POSTAGE METER REFILL 03/15/10 0 030810 426.31 510.31.5310 1003 030810 GLJ9914 414.62 030810 510.32.5310 1003 030810 GLJ9914 11.69 030810 10030399 610 00 19312 RIVERSIDE BAKE SHOP 733781MCMRMA MEETING REFRESHMENTS 03/15/10 0 031010 29.08 610.00.5960 1003 031010 GLJ9929 29.08 031010 10030400 100 46 20086 SCHATZ, DONALD 4/15/10 DJ SERVICES 03/15/10 0 031010 195.00 100.46.6920 1003 031010 GLJ9929 195.00 031010 10030322 100 45 20095 SCHOPEN PEST SOLUTIONS 21114 PEST CONTROL SERVICES 03/15/10 0 030810 90.00 100.45.6110 1003 030810 GLJ9914 90.00 030810 10030323 100 01 20095 SCHOPEN PEST SOLUTIONS 21115 PEST CONTROL SERVICES 03/15/10 0 030810 75.00 100.01.5110 1003 030810 GL79914 75.00 030810 10030401 440 00 20102 SCHULHOF COMPANY 2719360 MECHANICS AREA SUPPLIES 03/15/10 0 031010 678.14 440.00.8200 1003 031010 GLJ9929 678.14 031010 100-1415IND 10030402 440 00 20102 SCHULHOF COMPANY 2719381 MECHANICS AREA SUPPLIES 03/15/10 0 031010 41.23 440.00.8200 1003 031010 GLJ9929 41.23 031010 100-1415IND DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 12 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030403 100 47 20125 SCOREBOARD SERVICE COMPA 56567 SCOREBOARD REPAIRS 03/15/10 0 031010 1,015.00 100.47.5110 1003 031010 GLJ9929 1015.00 031010 10030404 440 00 20430 SEC GROUP INC PYMT #3 LILLIAN STREET RESURFACING 03/15/10 0 031010 3,923.95 440.00.8600 1003 031010 GLJ9929 3923.95 031010 440-LILLIAN 10030324 100 01 20150 SECRETARY OF STATE #306 VEHICLE REGISTRATION RENEWAL 03/15/10 0 030810 99.00 100.01.6940 1003 030810 GLJ9914 99.00 030810 10030405 100 01 20668 SHAW SUBURBAN MEDIA FEB 2010 LEGAL ADVERTISING 03/15/10 0 031010 173.80 100.01.5330 1003 031010 GLJ9929 173.80 031010 10030325 100 01 20250 SHERMAN MECHANICAL INC J22449FILTERS FOR ROOL TOP UNITS 03/15/10 0 030810 1,356.00 100.01.6110 1003 030810 GLJ9914 1356.00 030810 10030406 100 33 20250 SHERMAN MECHANICAL INC S49518DOCK HEATER REPAIRS 03/15/10 0 031010 513.41 100.33.5110 1003 031010 GLJ9929 513.41 031010 10030407 510 XXXXX 20250 SHERMAN MECHANICAL INC S49518DOCK HEATER REPAIRS 03/15/10 O 031010 264.49 510.31.5110 1003 031010 GLJ9929 233.37 031010 510.32.5110 1003 031010 GLJ9929 31.12 031010 10030326 100 22 20260 SHUETT, DEBORA CLOTHING ALLOWANCE REIMB 03/15/10 0 030810 63.11 100.22.4510 1003 030810 GLJ9914 63.11 030810 10030327 100 22 20311 SIRCHIE FINGER PRINT LAB 541136-IN SUPPLIES 03/15/10 0 030810 215.31 100.22.6210 1003 030810 GLJ9914 215.31 030810 10030408 100 45 20568 SPECIALTIES DIRECT 1011101-INSUPPLIES 03/15/10 0 031010 313.00 100.45.6110 1003 031010 GLJ9929 313.00 031010 10030328 300 00 20566 SPEER FINANCIAL 13-10 PROFESSIONAL SERVICES 03/15/10 0 030810 21,452.95 300.00.7300 1003 030810 GLJ9914 21452.95 030810 10030409 100 02 20582 SPRINT 523579813 CELL PHONE USAGE 03/15/10 0 031010 117.20 100.02.5320 1003 031010 GLJ9929 117.20 031010 10030425 100 03 20707 STAN'S FINANCIAL SERVICE 11082 LARGE FORMAT COPIER/SCAN 03/15/10 0 031010 222.00 100.03.5110 11080352 1003 031010 GLJ9931 222.00 031010 222.00 10030329 440 00 20708 STANDARD INDUSTRIAL & AU 45149 OIL BARRELS 03/15/10 0 030810 326.00 440.00.8200 1003 030810 GLJ9914 326.00 030810 100-1415IND 10030410 100 03 20710 STANS OFFICE TECHNOLOGIE 270014COPIER METER READING 03/15/10 0 031010 195.21 100.03.5110 1003 031010 GLJ9929 '195.21 031010 10030411 620 00 20710 STANS OFFICE TECHNOLOGIE 269933INTERNET SERVICES 03/15/10 0 031010 179.00 620.00.5110 1003 031010 GLJ9929 179.00 031010 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 13 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030330 XXXXX XXXXX 20711 STAPLES BUSINESS ADVANTA 8014784357OFFICE SUPPLIES 03/15/10 0 030810 93.72 100.00.6210 1003 030810 GLJ9914 855.35CR 030810 100.22.6210 1003 030810 GLJ9914 319.65 030810 100.30.6210 1003 030810 GLJ9914 57.47 030810 620.00.6210 1003 030810 GLJ9914 22 478.23 030810 100.04.6210 1003 030810 GLJ9914 4.00 030810 100.22.6210 1003 030810 GLJ9914 31.72 030810 100.30.6210 1003 030810 GLJ9914 58.00 030810 10030331 100 33 20714 STATE TREASURER IDOT 36067 TRAFFIC LIGHT MAINTENANCE 03/15/10 0 030810 7,445.79 100.33.5110 1003 030810 GLJ9914 7445.79 030810 10030373 440 00 20720 STEWART INC, H R 69501 SEWER LINE TELEVISING 03/15/10 0 031010 3,549.70 440.00.5110 1003 031010 GLJ9929 3549.70 031010 440-KIMBALL 10030332 100 46 21262 THINK INK INC 20100358 DANCE COSTUMES 03/15/10 0 030810 42.10 100.46.6110 1003 030810 GLJ9914 42.10 030810 10030412 100 33 21632 TRAFFIC CONTROL & PROTEC 65873 STREET SIGNS 03/15/10 0 031010 70.91 100.33.6110 1003 031010 GLJ9929 70.91 031010 10030413 100 33 21632 TRAFFIC CONTROL & PROTEC 65872 STREET SIGNS 03/15/10 0 031010 39.97 100.33.6110 1003 031010 GLJ9929 39.97 031010 10030414 100 33 21632 TRAFFIC CONTROL & PROTEC 65870 STREET SIGN SUPPLIES 03/15/10 0 031010 241.76 100.33.6110 1003 031010 GLJ9929 241.76 031010 10030415 100 33 21632 TRAFFIC CONTROL & PROTEC 65871 STREET SIGNS 03/15/10 0 031010 49.61 100.33.6110 1003 031010 GLJ9929 49.61 031010 10030333 100 45 21639 TRIEBOLD IMPLEMENT INC 323794VEHICLE REPAIR PARTS 03/15/10 0 030810 57.03 100.45.5370 1003 030810 GLJ9914 57.03 030810 10030416 510 31 21649 TRIM13LE NAVIGATION LIMIT 10439030 GPS NORTHERN IL 03/15/10 0 031010 1,200.00 510.31.5110 1003 031010 GLJ9929 1200.00 031010 10030334 100 33 22495 UNITED LABORATORIES 05333 SUPPLIES 03/15/10 0 030810 195.70 100.33.5370 1003 030810 GLJ9914 195.70 030810 10030417 510 32 22669 USA BLUEBOOK 993065SUPPLIES 03/15/10 0 031010 43.28 510.32.6110 1003 031010 GLJ9929 43.28 031010 10030426 620 00 23152 VERIZON WIRELESS 2367676912MOBILE BROADBAND 03/15/10 0 031010 44.02 620.00.5110 1003 031010 GLJ9931 44.02 031010 10030427 620 00 23152 VERIZON WIRELESS 2367676913MOBILE BROADBAND 03/15/10 0 031010 44.02 620.00.5110 1003 031010 GLJ9931 44.02 031010 10030336 510 32 23289 VISU-SEWER OF ILLINOIS L 5350 MANHOLE GROUTING 03/15/10 0 030810 1,925.00 510.32.5110 1003 030810 GLJ9914 1925.00 030810 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 14 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 10030335 100 03 23390 VLCEK, PEGGY CLOTHING ALLOWANCE REIMB 03/15/10 0 030810 232.72 100.03.4510 1003 030810 GLJ9914 232.72 030810 10030337 100 47 20418 WAGGONER, CAROL A 3/1/10PARKS PROGRAM INSTRUCTOR 03/15/10 0 030810 220.00 100.47.5110 1003 030810 GLJ9914 220.00 030810 10030418 510 32 24028 WASTE MANAGEMENT OF WI P 1604822906SLUDGE DISPOSAL SERVICES 03/15/10 0 031010 7,416.23 510.32.5580 1003 031010 GLJ9929 7416.23 031010 10030338 510 31 24038 WATER SOLUTIONS UNLIMITE 27851 CHEMICALS 03/15/10 0 030810 4,700.00 510.31.6110 1003 030810 GLJ9914 4700.00 030810 10030339 600 00 7 WHISPERING POINT OPTHOMO 10/29/08 BSSI REFUND ERROR CORRECTIO 03/15/10 0 030810 121.94 KING 600.00.5240 1003 030810 GLJ9914 , 121.94 030810 10030340 100 33 24256 WHOLESALE DIRECT INC 175687SUPPLIES 03/15/10 0 030810 39.98 100.33.5370 1003 030810 GLJ9914 39.98 030810 10030419 100 01 24302 WIRTZ, PAT SUPPLIES REIMB 03/15/10 0 031010 58.97 100.01.4226 1003 031010 GLJ9929 58.97 031010 100-LDMKCOM 10030341 100 22 24536 WOOD, ROLAND CLOTHING ALLOWANCE REIMB 03/15/10 0 030810 250.11 100.22.4510 1003 030810 GLJ9914 250.11 030810 10030342 100 46 27010 ZAHN, DAN 2/24/10 PARKS PROGRAM INSTRUCTOR 03/15/10 0 030810 543.00 100.46.5110 1003 030810 GLJ9914 543.00 030810 10030343 100 33 27146 ZEP SALES & SERVICE 30413243 SUPPLIES 03/15/10 0 030810 108.12 100.33.5370 1003 030810 GLJ9914 108.12 03081.0 EXPENDED LIQUID ACCRUAL GRAND TOTALS 194,115.66 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 76,963.08 1,033.50 220 CIVIL DEFENSE FUND 7,266.68 270 MOTOR FUEL TAX FUND 12,096.30 300 DEBT SERVICE-1997A FUND 43,077.95 440 CAPITAL IMPROVEMENTS FUND 13,152.97 510 WATER/SEWER FUND 37,225.44 600 EMPLOYEE INSURANCE FUND 121.94 610 RISK MANAGEMENT FUND 58.48 DATE 3/10/2010 11:52 AM CITY OF MCHENRY PAGE 15 LIST OF BILLS COUNCIL MEETING 3/15/10 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 620 INFORMATION TECHNOLOGY FUND 1,809.57 740 RETAINED PERSONNEL ESCROW 2,343.25 **** 194,115.66 1,033.50 AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Doug Maxeiner, City Administrator FOR: March 15,2010 Regular City Council Meeting RE: Mayoral Recommendation on the Appointment of Steve Murgatroyd to fill the position of City Treasurer On March 1st,the Mayor received a letter from David Welter resigning from the position of City Treasurer. Mr. Welter cited personal and family reasons for his resignation. As an elected position, state statutes provide direction on how to fill the vacancy. Statutes state that the replacement process is an appointment by the Mayor subject to the advice and consent of the City Council. However,unlike appointments for vacancies for aldermanic or mayoral positions,the appointment is valid for the remainder of the term. Mr. Welter was re-elected to a four-year term in April 2009. Mayor Low is recommending the appointment of former alderman Steve Murgatroyd to fulfill the office of City Treasurer for the remainder of the term expiring April 2013. Mr. Murgatroyd has a strong financial background and is knowledgeable about the city's financial management practices. He resigned his position as Ward 4 Alderman last fall due to increasing professional demands and the corresponding conflicts with evening meetings. The position of City Treasurer does not require attendance at City Council or committee meetings and the duties of the position have been greatly reduced over the past decade with the professionalization of financial management practices within the city organization. The position is statutorily required. Recommendation. The Mayor recommends the appointment of Steve Murgatroyd to fulfill the remainder of the term of City Treasurer. The appointment must be considered and confirmed by the City Council prior to Mr. Murgatroyd taking the oath of office. R AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: Conditional Use Permit and Variances for the property located at 4411 W Elm Street Background. On February 1 of this year McDonald's Corporation was granted several sign variances by the City Council for their property located at 4411 W. Elm Street. McDonald's will be demolishing the existing restaurant and constructing a new prototype restaurant more compatible with their current branding identity. In addition, they are required to obtain a conditional use permit to allow a drive-thru facility and variances from the lighting and landscaping ordinances. Staff Analysis. McDonald's is proposing dual drive-thru lanes to shorten vehicle stacking so there will be minimal back-up on the west side of the building where one of the public entrances is located. Staff believes the drive-thru as proposed will be an asset to the business. The City's lighting ordinance requires a minimum of 1.5 foot-candles and allows a maximum of ten foot-candles to illuminate a commercial parking lot. In accordance with their photometric plan there are locations on the McDonald's site where the ten foot-candle threshold will be exceeded up to a maximum of 12.6 foot-candles. This will only occur directly under or adjacent to where the actual lighting standards are located in the parking lot. Staff is not concerned with the requested variance. McDonald's is required to use lighting which is shielded and directed solely to the areas designated for lighting. McDonald's is seeking two variances from the landscaping ordinance. One of these variances is for relief from the required minimum width of a parking screening strip and the other is from the minimum width required for foundation base landscaping. A ten-foot wide landscaped parking screening strip is required around the perimeter of the parking lot area (along eastern and western property lines) and a ten-foot wide foundation base landscape strip is required along the west side of the building. The parking landscape screening strip on the western property line is 8.2' in width therefore a variance of 1.8 feet is required. In addition, the McDonald's landscape plan is depicting only five feet of foundation base landscaping along the western edge of the building, therefore, a five foot variance is required. Staff believes due to physical site constraints it would be very difficult if not impossible for McDonald's to meet all the required widths for landscaped parking screening strips and foundation base landscaping. At the time the original McDonald's was constructed these landscape requirements were not in place. Recommendation. The Planning and Zoning Commission unanimously recommended the following: Approval of a Conditional Use Permit to allow a drive-thru facility on the subject property in accordance with the attached site plan and building elevations; Approval of a Variance from the lighting ordinance to allow an increase in the permitted foot- candles permitted in a parking lot in accordance with the attached photometric plan; Approval of a Variance from the landscaping ordinance provisions regarding landscaped parking screening strips and foundation base landscaping to allow site landscaping in accordance with the attached landscaping plan. Staff concurs and recommends approval of the attached ordinance granting the conditional use permit and variances. ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIANCES FOR THE PROPERTY LOCATED AT 4411 W ELM STREET, IN THE CITY OF MCHENRY,MCHENRY COUNTY, ILLINOIS WHEREAS, a petition has been filed with the City by McDonald's USA, LLC., Rich Neubauer, Rebuild Manager requesting a Conditional Use Permit for a drive-thru facility and Variances to the landscaping and lighting ordinances, for the property located at 4411 W Elm Street and legally described on Exhibit"A"attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on March 4, 2010, in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit and Variances; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit and Variances is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety,morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit to allow a drive-thru facility in accordance with the attached site plan and building elevations. SECTION 2: That the SUBJECT PROEPRTY is hereby granted a Variance from the lighting ordinance to allow an increase in the permitted foot-candles permitted in a parking lot in accordance with the attached photometric plan. SECTION 3: That the SUBJECT PROEPRTY is hereby granted a Variance from the landscaping ordinance provisions regarding landscaped parking screening strips and foundation base landscaping to allow site landscaping in accordance with the attached landscaping plan. SECTION 4: In granting said Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled; 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area; 5. The proposed use will not be detrimental to the safety or health of the employees,patrons, or visitors associated with the use nor of the general public in the vicinity; and 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 5: In granting said Variances, the City Council finds that the requirements of Table 32 of the Zoning Ordinance have been met in that: 1. Special circumstances exist that are peculiar to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district. And these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. 2. The special circumstances referenced herein relate only to the physical character of the land or building(s) for which the variance is sought, such as dimension, topography, or soil conditions. They do not concern any business or activity the present or prospective owner or tenant carries on, or seeks to carry on, therein, not to the personal,business, or financial circumstances of such owner or tenant or any other party with interest in the property. 3. The special circumstances that are the basis for the variance have not resulted from any act of the applicant or of any other party with interest in the property. 4. The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. 5. A Variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district and does not confer a special privilege ordinarily denied to other properties in the district. 6. The granting of a Variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without the variance the applicant will be deprived of any reasonable use or enjoyment of the property. 7. The granting of a Variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 8. The granting of a Variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as viewed in light of any changed conditions since their adoption. 9. The Variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. SECTION 6: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 7: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 8: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2010 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF , 2010 MAYOR ATTEST: CITY CLERK Exhibit A Legal Description of the SUBJECT PROPERTY Exhibit B Site Plan, Building Elevations, Photometric Plan and Landscape Plan On File with the City Clerk Planning and Zoning Commission March 4,2010 Page S Public Hearing: McDonald's USA File No. Z-753 Conditional Use Permit Variances Chairman Howell called the Public Hearing to order at 7:56 p.m. regarding File No. Z-753, an application for the following relief as submitted by McDonald's USA for their property located at 4411 West Elm Street: 1. Conditional Use Permit to allow a restaurant with a drive-up facility; 2. Variance from the lighting regulations; 3. Variance from the landscape ordinance. Chairman Howell stated Notice of Public Hearing was published in the Northwest Herald on February 11, 2010. Notices were mailed to all abutting property owners of record and the property was posted in accordance with the Zoning Ordinance. Certificate of Publication and Affidavit of posting and notification requirements is on file in the City Clerk's Office. Chairman Howell swore in the following on behalf of McDonald's USA: 1. Rich Neubauer, Rebuild Manager; 2. Edward Krause, McDonald's of McHenry; 3. Gina Paul, McDonald's of McHenry. Mr. Neubauer stated McDonald's intends to remove everything from its existing site and rebuild a new prototype facility from the ground up. He stated the site would evolve from its current three-drive curb-cut to a two-drive site plan. He stated 70% of McDonald's business is attributed to drive-up. To that end they will be including a dual drive up window layout in order to have more efficient service. There will be 53 parking spaces and three handicapped accessible spaces. Overall the intent is to increase landscape 15% over that which exists on the site. Mr. Neubauer also noted McDonald's will incorporate new sign package on the site. The appearance of the site will be much enhanced over the existing tired structure. Mr. Neubauer stated McDonald's is seeking a conditional use permit to allow the drive-up facility in conjunction with its restaurant. Additionally, they are seeking a variance as to the maximum allowed foot candles emitted at the base of each of its light poles. There will be nine double—headed light fixtures. There is a possibility they may exceed the maximum 10 foot allowed on a commercial site. However, there would be no overspill onto residential properties to the south. A landscape ordinance variance is also being sought as the required landscaping on the west building foundation will not meet the minimum requirement. Deputy City Administrator Martin provided the Commission with the Staff Report regarding this matter. McDonald's did not have a conditional use permit for this site as the facility predated the adoption of the ordinance requiring a conditional use for the drive-up, which was passed in 1986. As McDonald's is doing a completely new building, they are required to comply with current ordinance requirements. Deputy City Administrator Martin stated the lighting regulations allow a minimum of 1.5 foot candles to a maximum of 10 foot candles for a parking lot. He noted they would only exceed the Planning and Zoning Commission March 4,2010 Page 6 maximum directly under the light fixtures. However, the lights are shielded and aimed downward. No light would trespass the property line to the south, residential property. The variance from the landscape provisions relate to the minimum 10 foot required around the parking lot perimeter as well as the foundation landscaping required on the west side of the building. Landscaping requirements would be met on the north and south building foundations. The east side is exempt due to the location of the drive-up window for merchandise pickup. Deputy City Administrator Martin noted Staff has reviewed the requests and recommends approval. Chairman Howell invited questions and comments from the commissioners. Responding to an inquiry, Mr. Neubauer stated McDonald's had not yet submitted a request to IDOT for two curb cuts for the redeveloped site. However, as the plans would indicate a reduction from three to two curb cuts,he opined IDOT would likely approve the site plan. Noting the reduction in size and height of the freestanding sign, Mr. Neubauer stated City Council had recently approved a variance granting a variance as to the height of the proposed monument sign for the site. Suggestion was made to move the building back further to the south on the premises. Deputy City Administrator responded the proposed building location has been moved further south on the site plan. He noted Staff would prefer the building not be shifted any further south because of the proximity of Boone Creek and potential affect upon it. Mr. Neubauer stated the proposed building location is approximately 20 feet further to the south than the location of the existing building. Responding to inquiries regarding the proposed signage, Deputy City Administrator Martin stated the proposed monument sign meets the total area requirements. McDonald's sought and received City Council variances as to the number of wall signs and the height of directional signs. He noted the proposed sign package is in good taste. In answer to a question as to where deliveries would be made to the facility, Mr. Neubauer responded deliveries would be made to the west side of the building. Delivery hours varied from store to store as well as from day to day in order to vary the impact on restaurants, particularly during peak hours. He further noted the delivery would have minimal impact on customers making their way into the restaurant or in line for drive-up services. Mr. Neubauer stated handicapped access to the facility would be available at both the west entrance and the northeast corner entrance, although the west entrance is preferred as the handicapped accessible parking is located adjacent to the building on its west side. Responding to questions regarding building reconstruction, Mr. Neubauer stated the general contractor would be one typically used by McDonald's. The company is based out of Wisconsin. However, local sub-contractors would be used for the project. Inquiring as to the projected construction timetable, Mr. Neubauer stated it is anticipated the project will begin in July and Planning and Zoning Commission March 4,2010 Page 7 finish by August, a four-month down time for the restaurant. It was pointed out that all McHenry employees would be offered the opportunity to work at nearby facilities during the local restaurant's down time. Some workers are using this opportunity to take time off from working, however. Brief discussion occurred regarding the dual lane order system. Mr. Neubauer stated he is unaware of any issues with traffic mishaps generated as a result of merging of the dual ordering traffic lanes. Mr. Krause stated dual lanes would likely only be utilized during peak times. Suggestion was made to incorporate a modest berm within the landscape strip surrounding the site. Deputy City Administrator Martin responded with the space constraints of the site it would be very difficult if not impossible to include a berm in the parking landscape strip. Utilization of a berm would require gentle sloping and there would not be adequate land available to utilize this landscape feature. In response to Chairman Howell's inquiry, there was no one in the audience who wished to comment on this matter. Motion by Nadeau, seconded by Buhrman, to recommend to City Council that with regard to File No. Z-753, a request for the following relief as requested by McDonald's USA for their site located at 4411 West Elm Street be granted: 1. Conditional Use Permit to allow a restaurant with a drive-up facility; 2. Variance from the lighting regulations as to maximum foot candles from parking lot fixtures; I Variance from the landscape ordinance as to required foundation landscaping along the west side of the building; and that Table 31, the Approval Criteria for Conditional Use Permits, pages 357-358 of the Zoning Ordinance, has been met; and that Table 32, the Approval Criteria for Variances, pages 377-378 of the Zoning Ordinance, has been met. Voting Aye: Buhrman,Ekstrom, Howell, Morck,Nadeau, Schepler, Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Howell. Motion carried 7-0. Comments by Commissioners: Commissioner Ekstrom: Expressed disappointment that a variance was being granted to the hard- fought-for recently adopted and amended Lighting Regulations. Chairman Howell closed the public hearing at 8:28 p.m. McDonald's USA, LLC Rebuild Application To The Planning and Zoning Commission 4411 W. Route 120 d� N catxf h't a f} 9 i Y it rV tY6.� r� CNN,t - S f t McDonald's USA, LLC VIM Greater Chicago Region 4320 Winfield Road, Suite 400 Warrenville, IL 60555-4038 - Voice Mail:(630)836-9090 Fax:(630)836-9191 Submitted to The City of McHenry, IL. February 11 , 2010 McDonald's USA, LLC 4320 Winfield Road, Suite 400 Warrenville, IL 60555 r''1 (630) 836-9090 Fax: (630) 836-9191 February 10, 2010 City of McHenry 333 S. Green St. McHenry, IL. 60050 Dear Planning and Zoning Commission, This is a formal application from McDonald's USA LLC to the City of McHenry to rebuild the existing restaurant located at 4411 W. Route 120,McHenry, Illinois. McDonald's has stood at this location for over 25 years and we are requesting this rebuild in order to bring this restaurant up to our current standards and brand reimaging. McDonald's has always had a strong commitment to the communities in which we serve and by investing in our restaurants with the latest technology and encouraging our employees to provide a better experience for the customer, we believe this will strengthen our presence in the community and position us to meet the needs of our customers as we continue to grow our business in the future. McDonald's would like to rebuild this restaurant for a number of reasons which includes improving the ingress and egress to the property for better traffic circulation both on and off the site, creating a dual drive—thru ordering system, a new state of the art building that updates our old image to one that is more upscale and modern, and to bring our new building up to current ADA standards for handicapped accessibility. The new restaurant will also increase security with enhanced lighting, be more operationally efficient to manage and more aesthetically pleasing with more glass for a brighter,more open feeling. While McDonald's would like to improve the existing site,we face a number of challenges and would like to ask the City for some relief to the existing codes in order to move forward with this proposal. McDonald's is reauestine relief of the following from the Zoning Ordinance of McHenry 1. Conditional Use for A Drive Thru Facility 2. To increase the footcandles on the site from 10 to 12.6. The average maximum is 7.88 and the average minimum is 3.10 on the site 3. Landscaping variance from the parking screen strip requirement and variance from the foundation base landscaping requirement and any other landscaping variances deemed necessary to be in compliance with the zoning ordinance We believe we have taken steps to minimize any adverse effects from signage,parking, and landscaping through careful planning and site design and would appreciate your support with this request. Respectfully, Rich Neubauer Rebuild Manager McDonald's USA LLC z , AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson, Assistant City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: Request from the Wonder Lake Water Ski Show Team Recommendation: To approve the use of Petersen Park, placement of temporary advertising signs, and to waive all park and sign permits fees for the Wonder Lake Ski Team Haunted Program on October 16, 22, 23, 29, and 30, 2010. Attached is a letter from the Wonder Lake Water Ski Show Team requesting use of Petersen Park for the annual Haunted Hayride program scheduled on October 16, 22, 23, 29, and 30, 2010. Hayrides will be run from 7:00 PM to 10:30 PM on each day with a Kiddie Matinee on Saturday, October 23'd. The City Council has approved similar requests for the past 12 years. As in the past, staff and event organizers will review proposed elements of the event and monitor hours to be courteous to surrounding neighbors. The team is also requesting permission to display temporary 4'x4' freestanding sandwich style signs in the right-of-way advertising the event in the following locations: 1 . 302 North Front Street, Gerstad Property 2. Northwest corner Bull Valley Road and Crystal Lake Road 3. Chapel Hill Road in Liberty Trails 4. Lincoln Road in Liberty Trails 5. Southwest Corner of McCullom Lake Road and Riverside Drive 6. Petersen Park Road and McCullom Lake Road 7. R.A. Adams, West Route 120 8. Ridge Road, Deerwood Subdivision Lot 46, Gerstad Property Representatives from the Wonder Lake Ski Show Team will be present at the meeting to thank the City Council for its past support and to present donations to the city and other charitable organizations on behalf of the team. February 7,2010 1` F E B 10 2010 Mayor Sue Low CITY OF McHENiRY City of McHenry Aldermen MAYOR'S OFFICE City of McHenry 333 South Green Street McHenry,Illinois 60050 Dear Mayor Low and Aldermen: The Wonder Lake Water Ski Show Team Organization would like to address the McHenry City Council on Monday, March 8,2010. At that meeting,our team would like to present the annual donations to other charitable organizations on behalf of the ski team and the City of McHenry, as well as request the use of Petersen Park in October,2010,for the next annual Haunted Hayride. The dates for our Haunted Hayride this year are similar to those in past years: Saturday,October 16(7— 10:30 p.m.) Friday, Oct. 22(7— 10:30 p.m.)& Saturday, Oct.23 (3—5 p.m., 7— 10:30 p.m.) Friday,Oct. 29(7— 10:30 p.m.)& Saturday,Oct. 30 (7— 10:30 p.m.) Our Saturday afternoon"Kiddie Matinee"was successful again this past year. We had quite a number of energetic little kids willing to brave the"haunted"wagon ride through Deadwood Forest. Parents were very pleased we offered a scaled- down and less scary version during the daylight hours for smaller children. The kiddie ride is shorter and less elaborate, and offers games and prizes. As in past years,we are asking that all fees for use of the park and sign permit fees be waived for our event, since we are a not-for-profit organization. Thank you in advance for this assistance. The Haunted Hayride of 2009 was again very successful in terms of customer and neighborhood satisfaction. As with last year,we plan to end ticket sales at 10:30 p.m. to ensure that all rides are completed and clean-up is begun promptly at 11:00 p.m.,or earlier if possible. Our Haunted Hayride is a major fundraiser for our National Champion Water Ski Show Team,and we appreciate the generosity and assistance of the City of McHenry in enabling us to hold our event. Our ski team has finished in the top five places in the national show ski team competition every year since 1996,which includes three first-place finishes. With your help,we anticipate further success this coming year,not only in our ski season, but also with the Haunted Hayride, and once again hope to donate a portion of our gate receipts to charity on behalf of the City and the ski team. We hope to continue our successful partnership in the future, as it is only through the support of our community and its residents that our team can achieve the success we have enjoyed, as we pursue another National Show Ski Championship in 2010! If you have any questions,please do not hesitate to contact meat 815/728-7134,or our President,Patti Hartmann at 815/728-0537. Thank you again, Jennifer Blaksley, Secre Wonder Lake Water Ski Show Team Organization DESCRIPTION OF BUSINESS OPERATIONS MCDONALD'S 4411 W.Route 120 McDonald's is a quick service restaurant and the new restaurant will be 4245 square feet and have roughly 90 seats in the restaurant. The current site also operates with a drive thru and over 70%of McDonald's customers use the drive thru,rather than coming into the store. Since the drive thru becomes heavily frequented during peak business hours,the double drive thru ordering system allows customers to keep moving if one car is taking more time to order than usual and results in improved service times. The side-by-side drive thru ordering system is becoming an operational standard in order to service the customer more efficiently. Description Side-By-Side Drive-Thru is a"Y"configuration drive-thru lane in which the order point splits into two lanes for dual order taking, and then immediately merges back into one lane for payment and order presentation. Two registers and two order takers are used to split the order taking responsibilities for lane 1 and lane 2. Both drive-thru lanes are kept open at all times to provide a consistent drive-thru experience for all customers. The remainder of the drive-thru functions(payment and order presentation) are the same as a traditional drive-thru operation. Equipment enhancements enable the proper sequencing of orders and improves the efficiency of the order assembly process. Video camera monitors allow the order taker to see each car pass the merge point, so that the order taker knows when to store the order to insure proper sequencing. The drive-thru configuration is site specific and must adhere to strict menu board placement guidelines and island configuration in order for this system to work properly. Benefits • Eliminates peak hour restaurant capacity issues • Fills the gap between the presenter's booth and the speaker • Minimizes the effect of our customers that take a long time to order • Enhances overall customer convenience Number of Employees and Hours of Operation McDonald's employs an average of 45 to 60 employees' at the site;the average crew per shift is 12-15. The hours of operation are twenty four hour drive thru; lobby closes at 11:00 P.M. IL FORMA File Number Z-753 PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry 333 South Green Street c McHenry,IL 60050 c Tel:(815)363-2170 o Fax:(815)363-2173 1. Name of Applicant:McDonald's USA,LLC.,Rich Neubauer.Rebuild Manager Tel 630-836-4939 Address 4320 Warrenville Rd.Winfield.IL. 60555 Fax 630-836-9191 2. Name of Property Owner Tel (If other than Applicant) Address Fax 3. Name of Engineer Watermark Engineering Tel 630-375-1800 (If represented) Address 2631 Ginger Woods Parkway.Aurora,IL 60502 Fax 630-236-9800 4. Name of Attorney Tel (If represented) Address Fax Common Address or Location of Property 4411 W.Route 120 5. Requested Action(s)(check all that apply) Zoning Map Amendment(Rezoning) —Zoning Variance-Minor X Conditional Use Permit _Zoning Text Amendment X Zoning Variance Other Provide a brief description of the Requested Action(s). For example, the operation that requires a Conditional Use Permit,the specific Zoning Variance needed, or the new zoning classification that is requested: 1. Conditional Use for A Drive Thru Facility 2. To increase the footcandles on the site from 10 to 12.6.The average maximum is 7.88 and the average minimum is 3.10 on the site 3. Landscaping variance from the parking screen strip requirement and variance from the foundation base landscaping requirement and any other landscaping variances deemed necessary to be in compliance with the zoning ordinance FORM A Page 1 of 3 Current Use of Property:McDonald's Restaurant with Drive-Thru 6. Current Zoning Classification of Property,Including Variances or Conditional Uses C-5 7. Current Zoning Classification and Land Use of Adjoining Properties North: C-5 South: C-5 East: R West: C-5 8. Required Attachments(check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. X 1. Application Fee(amount)$ X 2. Narrative Description of Request X 3. FORM A—Public Hearing Application 4. FORM B—Zoning Map Amendment(Rezoning)Application X 5. FORM C—Conditional Use Application 6. FORM D—Zoning Variance Application X 7. FORM E—Use Variance Application X 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit X 9. Plat of Survey with Legal Description X 10. List of Owners of all Adjoining Properties X 11. Public Hearing Notjce 12. Sign(Provided by the City,to be posted by the Applicant) X 13. Site Plan X 14. Landscape Plan X 15. Architectural Rendering of Building Elevations X 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORM A Page 2 of 3 9. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property,the application shall disclose the legal capacity of the Applicant and the full name,address,and telephone number of the owner(s). In addition,an affidavit of the owners(s)shall be filed with the application stating that the Applicant has the authority from the owners(s)to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shaIl disclose the name and address of the corporation's officers, directors,and registered agents,or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number,and extent of interest of each beneficiary shall be disclosed in the application. 10. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinances) granting the requested action(s), including any modifications to ties application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Ambeangs) Print Name and Designation of Applicants) R 1 cNAQ% Q P JUVE� FORMA Page 3 of 3 FORM C File Number Z-753 CONDITIONAL USE PERMIT Planning and Zoning Commission City of McHenry 333 South Green Street c McHenry,IL 60050 u Tel: (815)363-2170 a Fax: (815)363-2173 Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. The Drive Thru exists on this site the traffic flow will only improve with a carefully designed site plan The dual drive thru will help alleviate any traffic flow issues that may exist on the site today. 2. Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. By granting a Conditional Use for the drive thru it will not effect any noise glare waste blockage of light or other environmental effects that do not alre& exist toda . With a new state of art building it ma reduce some of the conditions that may be on the site today with a more energy efficient building 3. Neighborhood Character The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. This Rebuild has focused attention on reducing any negative impact on the adjacent properties and their uses. Through careful site design landscaping and relocation of the trash enclosure this new restaurant will only enhance the properties in the vicinfty. 4. Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. The same conditions on the site exists todgaL and will not have any adverse impact on the surrounding areas or services. 5. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. FORM C Page 1 of 2 The existing McDonald's is not detrimental to the residents of the City of McHenry and this new project will only enhance the public safety,health_comfort and general welfare of the residents 6. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular locations. McDonald's is not asking for anything that has not been granted to other establishments in the area. Craven the Conditional Use is a continuation of the existing McDonald's it will not further impede the development or improvement of other tunes of properties that does not exist in the present condition. FORM C Page 2 of 2 FORM D File Number Z-753 ZONING VARIANCE Planning and Zoning Commission City of McHenry 333 South Green Street cl McHenry,IL 60050 a Tel: (815)363-2170 a Fax:(815)363-2173 Table 32 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request 1. Special Circumstances Not Found Elsewhere Special circumstances exist that are particular to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district; and these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. Due to the constraints of the site we are unable to meet the requirements of the McHenry Zoning Ordinance This circumstance is not of a general or recurrent nature to make it reasonably or practical to cover them 2. Circumstances Relate to Property Only Since a variance will affect the character of its surroundings long after a property changes hands,the special circumstances referenced herein relate only to the physical character of the land or building(s) for which a variance is sought, such as dimensions,topography, or soil conditions; and they do not concern any business or activity the present or prospective owner or tenant carries on or seeks to carry on therein, or to the personal, business or financial circumstances of such owner or tenant or any other party with interest in the property. McDonald's has existed on this site for over 25 vears these variances will not effect any other business in the area, This rebuild will only enhance the area with more landscaping a more efficient building and new site design 3. Not Resulting from Applicant Action The special circumstances that are the basis for a variance have not resulted from any act of the applicant or of any other party with interest in the property. The variance we are seeking is not a result of McDonald's action but the nature of the existing site and having to adhere to the new Zoning Ordinance that was not in place 25 vears ago when McDonald's yurchased the property. 4. Unnecessary Hardship_ The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. FORM D Page 1 of 2 The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship due to the constraints of the existing site McDonald's needs to work with the land and wanting nnprove the site design. Any intent to improve upon what is existing will only enhance the nature of the establishment and the neiahborhood. 5. Preserves Rights Conferred by District A variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district, and does not confer a special privilege ordinarily denied to other properties in the district. This redevelopment will only improve and preserve substantial property rights possessed by other and McDonald's does not feel that we are asking for anYpecial privileges 6. Necessary for Use of Property The granting of a variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without a variance the applicant will be deprived of any reasonable use or enjoyment of the property. Unfortunately do to the improved site design and the existing conditions we have no other alternative but ask for a variance for this rebuild. If the variances are not granted it would deprive the Citizens of McHenry and McDonald's enjoyment of the new site design and building 7. Not Alter Local Character The granting of a variance will not alter the essential character of the locality nor substantially impair environmental quality,property values,or public safety or welfare in the vicinity. Granting this variance will only enhance the essential character of the area and will not impair environmental uality. property values or public safety. The complete rebuild will only enhance the environmental quality with a more enemy efficient building it will improve property values and increase public safety through careful site planning, 8. Consistent with Zoning Ordinance and Comprehensive Plan The granting of the variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City,as viewed in light of any changes conditions since their adoption. Granting of this variance will be in harmony with the general purpose and intent of the Zoning Ordinance and the new site design will be increasing the landscaping 15%from what exists today. 9. Minimum Variance Required The variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. All steps have been taken to minimize any variance McDonald's is requesting however we cannot meet the Zoning Standards of the City of McHenry FORM D Page 2 of 2 s 7 r �'"4.2` 'r`"r� �,a °"'° Y L--ate- --s 7 '� _ 1`p-•� 1 - - .[j �� __ 'Ys r��,^ 0 Er'i'-`sue ! a -/ 4�.� i•� .-:. 1,. _ice\' I - k _ : `T �.. 1�,� '� A�5+�'.'•' ..:vim r � : to� �•.ik _ k 'gyp` .•�,�j�.;7 .`- ...._. ..--..:-.V. ��Jlvb•. 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PARCEL fMXCEEM,2N mrr.� w..•„ NIP— foLLiAf ` ` �• r �^tir A \\r11Y1 u I1Nr ro) 3 4 tFN II P.O.C.PARCEL 1 " P.O.C.PARCEL 1 EXCEPTION �+ M tQni� �'� I YOI R101) .� ' run'• L Efl@Q Ewo�uu+ �d •1� � "'w �'^-.'7, S1l�YFYOR'R CERTIFICATgN wr.vvov � .r� .r.. '""" M�.x" :S'.tf•wiw•w,rHw w.. A@BBI`1ATOM "s',:",d ." &-mg Om .wrwi.r w ......• ireuAnaAes.rN SL`w .:dw " ;.: =. w.a � i"i'BL •s'w�•.�.� iU 1 LDa LEOHiD % �..�."....... _ � './�J •M ilYr"R•rt al ufO.CwO MM, COMPASS r.r.nCDONALD% R 1" M LL0124 F002"M • R O SURVRYINO LTD �'"s' w N� r N.TA WRHTrerepQArfl•e CrrmlaTWNRAWMe 6M nAucw�T.Nn.w MCDONALD•S USA,LLC rNolawrncrry rAu loom— a�� L AES[p.M3 M[3FSm d➢(KU/�G91 LTS `8 ��u�io s`�ic'wa o mneT nv.uan sa 3 ' as aau awm rwaiwt.sn[Aa anRw • a (�.l%t10-am rAY(Lt1�trpw r La�'ia W cw�orm wa Marsr m�v r �w Se�a�onx uosr aimolr aer rc r..x�Ko mmawd \. 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LR�ss.(aM�oasj(wq •� O ; aa• • Y + ® McDONALDS Y } 4587+92+5F BU0.pNG - PLM mar r�o - As �y ++ � avmR ira Lr � Y uaa ' w w MINie°ram~ • ON pomiK M OWA P`q�Red 6y: 010 mr - Zia ' ) / t z a SITE PLAN 1 of 1 a Lc m-om a • • �+ } • ♦ Y M Y / E iL E RE gR a EE s E g a R F r �� ■ R 19 011"101 11 ■ �qua M qE i Ai �E a r� + +}} 3 Es tI or R ■1 i �� S r lu l li (A Iil qC j I B A' N• j C Zo A A !it•�i1 > ;,�..;..,,,, '0¢¢*s t A st �► • •••r �ii��L ■E �„ Ioil I'fill 9 se tk Oj � s �83'SfRi9a�aa gq ' tlp• tt �t i 4. 11 rp z � 1:111 IS z ; � 1 � l R 6�z • r a roi� issRsi� I;I ;Zx-g1fim ,� " 1 nalac er:i rufa f,. oc■an en f.fAcx $6 r— DfAM en«x DD AfSp 4320wrR b i McDONALDS .a .w uaxxo.0 i•Twcx mixvno -Md-ENRY.L �j full•+'.fD' e�wr fr,x,m.A.n,i.em . .. "I I W.R°MO 120 i7i rwncr na:of-of1 •�..rlwisWo rued io....ww.�....y...f._ I AK"Q^A= IM AN OMAR, J.-A. fli fix goof oil .1 111� "lip u-4 9 0 9 B 4 4 8 9 9 2 9 9 1 1 9 9 1 9 1 9 11 • Frs t ■ I s c 2 9 9 a I s 9 RSB-RCS/L SERIES The RSB-RCS/L Series rectangular shoebox is offered in a variety of lighting distributions with sharp cutoff to meet the challenging demands of today's site lighting projects. R�' 1 F T Fixture Specifications • One-piece formed aluminum housing • Lamp and arm included —A— • Hydroformed aluminum reflector • Flat tempered glass lens • Die cast zinc latches permit tool-free • Luminaire finished in weatherproof ° entry powder-coat paint � c compartment • High power Factor ballast with-20°F • Available with photocell and starting poycarbonate shield imp • Consult factory for glare shield •Rotatable optics(RCL onW options • UL listed for wet locations ORDERING INFORMATION R5B-RCS SAMPLE CATALOG NUMBER 16.25' 23.5' 8.5' 2.1 ft2 42lbs. RSB-RCX X)OXXXX JO( X XX RSB-RCL 22.25' 30' 10,5' 3.0 Ft2 7010s. Series Wattage/Source Finish Distribution Voltage IPMN RS"CS RSB Series- Small DO Dark Bronze RSB-RCL RSB Series- Large BK Black VM White 'WATTAGEISOURCE, PS Pladnum Silver 100PMN 100 watt pulse start metal halide(RCS) 175PMH 175 watt pulse start metal halide(RCS) 25OPMH 250 watt pulse start metal halide(RCS) 3 Type1.III 320PMH 320 watt pulse start metal halide(RCS/L) 4 Type IV 1000MH 1000 watt metal halide(RCL) 5 Type V(square) 100HPS 100 watt high pressure sodium(RCS) 150NP5 150 watt high pressure sodium(RCS) • 250HPS 250 watt high pressure sodium(RCS) MT Muti-tap ballast(120,208,240.277) 400HPS 400 watt high pressure sodium(RCS/L) 48 480 volt 1000HP5 1000 watt high pressure sodium(RCL) r COMk1aa 1Yfm00e„OMWOo°dR,eeStwr°0won4 z Comk foamy for other rmishea A HUBBELL LIGHTING,INC.COMPANY Performance Designed Lighting Products www.secur4lighting.com 1085 Johnson Drive• Buffalo Grove.IL 60089 0 TOLL-FREE:800-544-4846•PHONE:847-279-0627 •FAx:847-279-0642 SQUARE STRAIGHT STEEL POLES Specifications SSP SERIES IN STOCK PALES • Square straight steel shaft • Two-piece base cover • One-piece construction • Four L-shaped fully galvanized anchor bolts • 23/8"OD tenons, or factory-drilled side mount with nuts and washers, metal template • Ground lug standard (3/8" 16 thread) • Finished in weatherproof powder-coat paint • Steel base plate • Gasketed hand hole standard ORDERING INFORMATION 11 GAUGE SSP-4118-XXX-XX 18 11.5 6 3 4' 12' 3/4" 10.5' 8.5-11" 4" 147 SSP-4125-XXX-XX 25 5 1.5 - 4" 12" 3/4' 10.5" 8.5-11" 4" 178 SSP-5125-XXX-XX 25 10.5 4 - 5' 12" 1' 10.5" 10-13.5" 4• 231 7 GAUGE SSP-4725-XXX-XX 25 10 4,5 1A 4° 12' 3/4" 10.5" 8.5-11" 4" 266 r SSP-5722-XXX-XX 22 20 11 6 5" 12' 1" 10.5" 10-13.5" 4" 263 SSP-5728-XXX-XX 28 15.4 7.4 3 5" 12" 1" 10.5" 10-13.5" 4" 340 SSP-5730-XXX-XX 30 12 4.5 - 5" 12" 1" 10.5" 10-13.5" 4" 398 1 Catalog Number,as listed,does not include tenons or machining for side mounting. 3 Pactory supplied temPlats must be used when setting anchor bolts.Security Lighting Fixture mounting must be specified by substituting for all Xs In Catalog Number. will deny any claim for Incorrect anchorage placement resulting from failure to use Rehr to Catalog Logic for top type and for mounting arrangements. factory supplied template. 2 Maximum allowable ERA is based on steady winds of 80 and 100 mph with gusts to 4 Anchor bolt weights not Included. 104 and 130 mph respectively,,120 mph steady winds with 156 mph gusts.All calculations BOLT TEMPLATE arc based on a minimum yield of 55,000 PSI.Calculations per AASHTO 85. 7.75 g,5 6.0 CATALOG LOGIC SAMPLE CATALOG NUMBER SSP X XK X X X XX Series Shag S e Nominal Top Mounting Fixture Type Finish 4°Square Pole 5"Squar Height Arrangement Square Pale SSP Square Straight Steel 1 23/8"OD Tenon' AD Almond 5 Removable Tenon' DB Dark Bronze SQUARE6 Side mount BK Black 41 4.0", 11 ga. WH White 47 4.0",7 ga. MOUNTING ARRANGEMENT, PL Platinum 51 5.0", 11 ga. A One Fixture I Consult factory far other available pole heights. 57 5.0",7 ga. C Two Fixtures at 180" 2 Only for use with optional tenon top mounting brackets or ASS mounting brackets. D Two Fixtures at 90° • • F Three Fixtures at 90' See ordering information above' G Four Fixtures at 90" P Tenons only NOTES: •Aluminum Poles available.consult factory. ACCESSORY: TENON TOP •All factor,stocked poles arc shipped as tenon tops "mess drift maant;ng naves are spedhed 1 kTURE TYPE MOUNTING 13RACKET •Consult factory for available pole options f rtceptode. 0 None,tenon only mid-pole brackets.and banner mounting arm! 2 AS8-F RSB-RCS/RCL,WL,MXC.SL VIIa 4 RSB-ARS,GE.GS,ARS-RD TTF-10 Single TTF-29 Twin 90" v: TTF-28 Twin 180" V; TTF-39 Triple 90" TTF-30 Triple 120" TTF-49 Quad 90" �. A HUBBELL L1GHr/NG,INC.COMPANY Performance Designed Lighting Products www.securityllghting.com 1085 Johnson Drive • Buffalo Grove, IL 60089 • TOLL-FREE: 800-544-4848 0 PHONE: 847-279-0627 • FAX: 847-279-0642 I M � K♦F!A S � Y r 2'" 4r1 s 4mll. ' t y ff+1�P s R v j 4 w J d ' i.; W�aIO�flNOYpVApaf17°0 ff.1M°IIO MaAl0a�1Y1�aM1�11-MW1Ma4-0lYINO° 11-0 okU r2[D JE �a �� L la •�1' Y a co2m E Q e ll 5� „ 00❑� 00 ".' L a e� OOOO© Y o � �'� iE� ► +r as ❑ e� DATL 00°0 mA n 2009 STANDARD BUILDING °1 ryLMcDonald's USA,LLC �•d �� N 45B7+5+5 FULLERTON BLOC r wsme r+w w. rn �_.r...�r."n:r.... .....� +(/,wm^w}• i�' O1a++r w°ism ...�..•• ..wr li! .� o.-m 11 w rua is,�iWr.a Ap °Arf uc¢srmri er n�aI.�RMOYIo�aa4.l�iaa aOaOti aINWM0h�M1-M✓\WI-MM�N6�.1-01V.PK i-ti-]M C4i3 O .B 1 p � a ! ° AL AL ©oaoo II a I1 I -f II r l I � . ° f ,-EMU AN II �. fill g G 1 A .��dl _ Z �D 2GDB STANDMLLERTDND BUILDING /YMcDonald's USA,LLC 1�♦ 4587+3+8 N •lahwrrNll\-cIMt3-ci�e-m-�wnaln.w\Hrtau o:-a-»la tan nir �g 9 wmAlratuc_w 0001°'�Fl1Qi°' pWR. �A-a�H•Vwuaa� ZHm IL 7i8 n II n p II II I � � --- — II Z � � $ n r, l¢�Q - RI z #� i ASg ag Jill m _ 1 I 1 I q — II -------------- it ■ tOSCa$ C I I I s{s j t s �•� ;; I i I �; II I I II II '1 II II ,1 II II II II I, II II II II I t II It I 11 II I II 11 I 11 II I I I II li ] II 11 m 2009 STANDARD BUIlO1NG mMcDOnald's USA,LLC T ;Ilz�4587-W oNn trp 22 N[a wHr wHwi.w.r.�. ,•4..t��ntM�1 w•'.u�i - ' ed O+IC 06!tURAn GI' AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: Request from Town and Country Homes to amend the annexation agreement for the Oaks at Irish Prairie Subdivision to reduce home sizes and approve new elevations. I was contacted by representatives from Town and Country Homes seeking to do a presentation on a new home building concept they are implementing in other communities in the Chicagoland area. The City Council will recall that Town and Country was approved to construct 398 homes in the Oaks at Irish Prairie Subdivision, at Barreville and State Park Roads, in 2005. There are currently 64 occupied homes all located south of Veterans Parkway. Since the collapse of the housing market Town and Country has not been actively selling homes in the Oaks at Irish Prairie Subdivision for a couple of years. In order to adjust to the current market conditions and homebuyer demands they have begun offering in other communities a smaller housing product which is more compact than the current homes constructed in the subdivision and contains less square footage. Town and Country has had success with this new home building approach in the Liberty Lakes Subdivision in Wauconda. During the course of their presentation the following will be discussed: changes in the housing market, new home selling approach, success achieved in other communities and potential compatibility problems with the existing larger homes in the subdivision. In addition, a power point presentation will display example floor plans and building elevations. Staff is seeking direction from the City Council specifically regarding the reduction of the home sizes and new elevations. If the City Council directs staff to pursue the idea of reducing the home sizes within the Oaks at Irish Prairie Subdivision the annexation agreement requires amendment. If the City Council chooses not to have staff pursue this idea Town and Country has previously stated they will most likely not have an active building presence within this subdivision until 2013-2014. , AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: 2010 Street Resurfacing Program ATTACHMENTS: 1) SEC Group, Inc. bid recommendation and bid tabulation 2)Resolution awarding contract 3) Engineering services agreement on IDOT form BLR 05512 Background. On February 25 h, bids were received for the 2010 Street Resurfacing Program. Five bids were received and all five were provided by contractors meeting the prequalification requirement established by the Illinois Department of Transportation (IDOT). IDOT's prequalification condition is a requirement for the use of Motor Fuel Tax (MFT) funds. The bids ranged from $2,630,384.76 to $3,048,089.60 and include a list of 34 streets including alternates throughout the city. Analysis. SEC Group has analyzed and checked the bids for accuracy and recommends awarding the contract to Curran Contracting Company of Crystal Lake, Illinois. This is a unit price contract and the final cost of construction will be based on actual final quantities. SEC Group, Inc. has submitted an engineering services agreement on the IDOT form as required when using MFT funds. The construction observation agreement covers field inspection, lay out, staking, documentation of quantities, material testing and financial reports. As outlined on the attached form, the engineering services fee is an amount equal to 6% of the awarded contract cost of the 2010 Street Resurfacing Program or $157,800 based on the bid amount of $2,630,384.76. Recommendation. Staff requests City Council approval of the following: 1) the attached "Resolution Awarding Contract" to Curran Contracting Company in the amount of $2,630,384.76 (actual amount may vary based on quantities used); and, 2) the attached Preliminary/Construction Engineering Services Agreement for MFT Funds with.SEC Group Inc. in an amount equal to 6% of the construction contract amounting to $157,800 based on the bid amount. SEC Group, Inc. An HR Green Ca npary March 1, 2010 Mr.Jon Schmitt Director of Public Works City of McHenry 333 South Green Street McHenry,Illinois 60050 RE: 2010 Street Resurfacing Program MFT Section 09-00072-00-RS Job No.:MCHE-090328 Dear Mr. Schmitt: Bids for the above improvement were received on February 25, 2010. We have analyzed the bids and checked them for accuracy and find Curran Contracting of Crystal Lake,Illinois to be the lowest qualified bidder. There were five (5) bidders for this project and the bids ranged from a low bid of$2,630,384.76 submitted by Curran Contracting to a high bid of$3,048,089.60 submitted by Payne and Dolan. The bid submitted by Curran Contracting in the amount of $2,630,384.76 is 11.78 % below the approved Engineer's Estimate of Cost;therefore,we recommend award of the contract to Curran Contracting,in the amount of$2,630,384.76. Please note that it is a unit price contract and the final construction cost may slightly vary from the awarded amount.A copy of the Bid Tabulation is enclosed. Please call if you have any questions. Sincerely, SEC GROUP INC., AN HR GREEN COMPANY Chad J.Pieper,P.E. Project Manager AC/CP/dmw Enclosure cc: Mr.Akram Chaudhry,RE, SEC Hrgmhnas\O:\090328\correspondence\letters\recommend to award-ac-22510.doc progress. innovation.expertise. 420 N.Front Street,Suite 100 IMcHenry,IL 60050 Phone:815.385.1778 IFaz:815.385.1781 1 www.secgroupinc.com BIDTABULATION Job No. MCHE-090328 Project CITY OF MCHENRY 2010 ROAD PROGRAM Date: 02/252010 Approved CURRAN CONTRACTING CONSTRUCTION PETER BAKER&SON GESKE AND SONS,INC. PAYNE&DOLAN,INC. County: MCHENRY Time: 11:00 A.M. Engineer's 296 MEMORIAL COURT 5419 HAYDEN LANE 1349 ROCKLAND ROAD 400 E.TERRA COTTA AVE 29327 W.ROUTE 173 Sec No. 09-00072-00-RS Estimate CRYSTAL LAKE,IL 60014 RINGWOOD,IL 60072 LAKE BLUFF,IL 600" CRYSTAL LAKE,IL 60014 ANTIOCH,IL 60002 Estimate: $ 2,981,645.80 No. tee Item Unit Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 BITUMINOUS MATERIALS(PRIME COAT) GAL 2Z005 $1.7 3 408.50 1.60 35 208.00 2.25 49 511.25 2.10 46 210.50 2.00 44 010.00 r2.50'T 55 012.50 2 ACGREcarE(PR9nEcoAn TON 390 $10. 3,800.00 $0.01 $ 3.80 $8.00 $ 3040.00 $1.00 $ 380.00 $1.00 $ 380.00 $1.DO $ 380.00 3 LEVELING BINDER(M.M.),N50 TON 6,610 $58. 377 580.00 $60.00 $ 390 600.00 $68.05 $ 443 005.50 $60.55 $ 394 180.50 $62.55 $ 407 200.50 $66.20 $ 430 962.00 4 LEVELING BINDER(M.M.),N70 TON 910 $60. 54 600.00 $58.00 52 780.DO $67.90 61 789.00 58.50 53 235.00 64.50 58 .00 66.45 $ 60,469.50 5 HOT-MIX ASPHALT BINDER COURSE,IL-19.0,N50 TON 6,395 $55. $ 296 725.00 $54.00 291,330.00 61.25 330 443.75 3.35 287 823.25 56.85 306 705.75 1.55 $ 332 062.25 6 HOT-MIXASPHALT SURFACE COURSE MIX D.N50 TON 18,780 $57. $ 955 320.00 $ 6.00 $ 938 560.00 $68.05 $1 140 18.00 $58.65 $ 982 974.00 $64.25 $1 076 830.00 $68.35 $1 145 546.00 7 HOT-MIX ASPHALT SURFACE COURSE,MIX D.N70 TON 1,810 $00. $ 96 600.00 $56.00 $ 90 160.00 $67.90 $ 109 319.00 $55.85 $ 89 918.50 $65.75 $ 105 857.50 $66.90 $ 107 709.00 8 HOT-MIX ASPHALT BASE COURSE WIDENING SOYD 97 $35. $ 3.395.00 $45.00 $ 4,365.00 $85.00 $ 8,245.00 $60.00 $ 5,820.00 $69.00 $ 6,693.00 $63.60 $ 6 169.20 9 HOT-MIX ASPHALT SURFACE REMOVAL,I' BOYD GROW $2 $ 117,204.00 $1.20 $ 70322.40 $1.10 $ 64462.20 $1.70 $ 99623,40 $1.83 $ 107241.66 $1.30 $ 76182.60 10 HOT-MIXASP 4ALT SURFACE REMOVAL,38 SOYD 6,818 $3.1 $ 18.035.80 $2.15 $ 12 508.70 $2.00 $ 11 636.00 $3.75 $ 21 817.50 $2.75 $ 15 999.50 $2.35 $ 13 672.30 11 HOT.MIXASPHALT SURFACE REMOVAL,212',SPECIAL SO YD 3,275 $3.1 10 15 . $1.65 $ 5,403.75 $1.80 $ 5,895.00 $3.40 $ 11 135.00 $2.85 $ 9,333.75 $2.10 $ 6,877.50 12 HOT-MIXASPHALT SURFACE REMOVAL,31/7,SPECIAL SO YD 29,064 $3. 0 94.4 $2.40 $ 69 729.60 $2.10 $ 61 013.40 $3.75 $ 108 952.50 $3.19V$ 2 82.26 $2.35 $ 68 276.90 13 HOT-MIX ASPHALT SURFACE REMOVAL,VAR.DEPTH,3/4'TO 2' sQ YD 911,705 $2.7 $ 188 938.75 $1.35 $ 92 751.75 $1.25 $ 85 881.25 $1.90 $ 130 539.50 $2.1254.60 $1.50 $ 103 057.50 14 HOT-MIX ASPHALT SURFACE REMOVAL,VAR.DEPTH,1 1/T TO21/2' SQYD 15,783 $2. $ 41 035.80 $1.45 $ 22 885.35 $1.50 $ 23 674.50 $2.00 $ 31 566.00 $2.6956.27 $1.90 $ 29 987.70 15 HOT-MIXASPHALT SURFACE REMOVAL,DRIVEWAY BUTT JOINT SOYD Z159 $12.1 $ 26 123.90 $2.00 $ 4,318.00 $8.DO $ 17 272.00 $18.00 $ 38 862.00 $7.5092.50 $14.45 $ 31 197.55 18 PAVEMENT REMOVAL SOYD 396 $15. $ 5925.00 $16.55 $ 6537.25 $11.25 $ 4443.75 $16.00 $ 6320.00 $16.8636.00 $16.00 $ 6320.00 17 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 270 $30. $ 9 100.00 $38.30 $ 1D 341.00 $26.50 $ 7 155.00 $37.00 $ 9 990.00 $38.8599.50 $37.00 $ 9,990.00 1B PULVERI2EPNo RELAr ASPHALrPND BASE COURSE,B• SOYD B870 $2. 17,175.00 1.40 $ 9618.00 $1.45 $ 9.961.50 $2.10 $ 14 427.00 $3. 010.00 $1.05 $ 7 213.50 19 PREPARATION OF BASE SO YD 10,145 $1. $ 10145.00 $1.00 $ 10145.00 $0.85 $ 8623.25 $1.35 $ 13 695.75 $0.6087.00 $1.20 $ 12 174.00 20 CLASS D PATCHES,4• SO YD 4,234 $27. $ 114 318.00 $20.00 $ 84 680.00 $24.00 $ 101 616.00 $33.50 $ 141 839.00 $25.35 $ 107 331.90 $31.05 $ 131 465.70 21 AGGREGATE BASE COURSE REMOVAL AND REPLACEMENT,IT SO YD 1,278 $25. $ 31 950.00 $15.00 $ 19 170.DO $25.75 $ 32 908.50 $31.00 $ 39 618.00 $18.00 $ 23 004.00 $21.90 $ 27 998.20 22 AGGREGATE SHOULDERS,TYPE B TON Z92a $28. $ 79 072.00 $20.00 $ 56 480.00 $21.95 $ 61 986.80 $20.00 $ 56 480.00 $25.00 $ 70 600.00 $18.35 $ 51 820.40 23 COMB.CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT Z957 $25. $ 73925.00 $21.25 $ 62836.25 $26.80 $ 79247.60 $20.50 $ 60618.50 $21.55 $ 63723.35 $20.50 $ 60618.50 24 COMB.CURB AND GUTTER REMOVAL FOOT 610 $7. $ 4,270.00 $2.101$ 1.281.00 $5.95 $ 3,629.50 $2.00 $ 1,220.00 $2.10 $ 1,281.00 $2.00 $ 1,220.00 25 l0OMB.CONCRETE CURB AND GUTTER,TB6.12(SPECIAL) FOOT 1,755 1 Ste. $ 31 590.00 $17.10 $ 30 010.50 $16.90 $ 29 659.50 $16.50 $ 28 957.50 $17.33 $ 30 414.15 $16.50 $ 28 957.50 28 CONCRETE CURB,TYPE B,REMOVAL AND REPLACEMENT FOOT 100 Ste. $ 1,800.00 $20.70 $ 2,070.00 $28.00 $ 2,800.00 $20.00 $ 2,000.00 $21.00 $ 2,100.00 $20.00 $ 2,000.00 27 CONCRETE GUTTER TYPE B FOOT 270 sm. $ 4.050.00 $18.65 $ 5,035.50 $21.00 $ 5,670.00 $18.00 $ 4,860.00 $18.90 $ 5,103.00 $18.00 $ 4,860.00 28 HOT-MIXASPHALT DRIVEWAY SURFACE,2 SO YD 911 $15. $ 13 665.00 $3.00 $ 2,733.00 $16.65 $ 15 168.15 $19.50 $ 17 764.50 $12.50 $ 11 387.50 $18.00 $ 16 398.00 29 HOT-MIX ASPHALT DRIVEWAY PAVEMENT SOYD 162 $25. $ 4050.00 $50.DO $ 8100.00 $17.45 $ 2826.90 $35.00 $ 5670.00 $22.15 $ 3588.30 $50.45 $ 8172.90 30 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT,6' SOYD 220 $50. $ 11 000.00 $49.70 $ 10 934.00 $40.55 $ 8,921.00 $48.DO $ 10 560.00 $50AO $ 11 088.00 $48.00 $ 10 560.00 31 PCC SIDEWALK REMOVAL AND REPLACEMENT $O FT 3,783 $6. $ 24 589.50 $5.20 $ 19 671.60 $4.95 $ 18 725.85 $5.00 $ 18 915.00 $5.25 $ 19 860.75 $5.00 $ 18 915.00 32 DETECTABLE WARNINGS SO FT e39 $zz. $ 18 458.00 $25.35 $ 21 268.65 $23.25 $ 19 506.75 $24.50 $ 20 555.50 $25.75 $ 21 604.25 $24.50 $ 20 555.50 33 THERMOPLASTIC PAVEMENT MARKING,LINE 4- FOOT loges $0. $ 5,484.50 $0.57 $ 6,252.33 $0.55 $ 6.032.96 $0.55 $ 6,032.95 $0.58 $ 6 362.02 $0.50 $ 5,484.50 34 THERMOPLASTIC PAVEMENT MARKING,LINE 6' FOOT Ze19 $0.7 $ 2 114.25 $0.85 $ 2,396.15 $0.95 $ 2,678.05 80.85 $ 2,396.15 $0.86 $ 2,424.34 $0.70 $ 1.973.30 35 THERMOPLASTIC PAVEMENT MARKING,LINE IT FOOT 469 $1. $ 469.00 $1.68 $ 787.92 $1.90 $ 891.10rl $1.75 $ 820.75 $1.70 $ 797.30 $1.40 $ 656.60 36 THERMOPLASTIC PAVEMENT MARKING,LINE 2V FOOT 1,120 $3. $ 3360.00 $3.35 $ 3,752.00 $3.80 $ 4,256.00 $ 4,200.00 $3.40 $ 3.808.00 $3.00 $ 3,360.00 37 THERMOPLASTIC PAVEMENT MARKING,LETTERS AND SYMBOLS SOFT 309 $5. $ 1545.00 $4.14 $ 1279.26 $3.80 $ 1174.20 $ 1158.75 $4.20 $ 1297.80 $3.00 $ 927.00 38 SHORT TERM PAVEMENT MARKINGS FOOT ZBoo $1. $ 2600.00 $0.01 $ 26.00 $0.25 $ 650.00 $ 1300.00 $0.30 $ 780.DO $0.85 $ 2210.00 39 DETECTOR LOOP REPLACEMENT FOOT 200 $40. $ 8000,00 $15.40 $ 3080.00 $14.90 $ 2980.00 $ 2980.00 $16.00 $ 3200.00 $14.90 $ 2 980.00 40 GRADING AND SHAPING SHOULDERS AND DITCHES- - FOOT 325 $12: $ 3900.00 $11.00 $ 3575.00 $10.00 $ 3250.00 $ 4550.00 $9.00 $ 2925.00 $11.40 $ 3705.00 41 SEEDING,SPECIAL SOYD 396 $e. $ 2 376.00 $10.50 $ 4158.00 $6.75 $ 2277.00 $ 792.00 $15.75 $ 6237.00 $10.00 $ 3 960.0042 SODDING,SALT TOLERANT(SPECIAL) SOYD ees $12. $ 8 220.00 $13.00 $ 8905.00 $T25 $ 4 966.25 $ 5,480.00 $21.00 $ 14 385.00 $12.50 $ 8,562.50 43 RAISED REFLECTIVE PAVEMENT MARKER EACH I to $36. $ 350.00 $130.00 $ 1300.00 $1%D0 $ 1500.00 $85.00 $ 850.00 $135.00 $ 1,350.001 $316.00 $ 3160.00 44 RAISED REFLECTIVE PAVEMENT MARKER REMOVAL EACH 10 $10. $ 100.00 $8.50 $ 85.00 $1.00 $ 10.00 $10.00 $ 100.00 $10.00 $ 100.001 $45.00 $ 450.00 45 DRAINAGE AND UTILITY STRUCTURES TO BE ADJUSTED EACH 166 $375. $ 61 875.00 $630.00 $ 103 950.00 $475.00 $ 78 375.00 $380.00 $ 62 700.00 $575.00 $ 94 875.00 $225.00 $ 37 125.00 48 TRAF IC CONTROLANOPROTEcI'roN LsuM 1 5,655.e 95,655.90 49,000.00 49,0. 0 4, 0.00 4:500.00 111,367.0E 111,367.0E 9,500.00 9,500.00 $86,744.00 86,744.00 Totals ea 0 Total As Corrected 0:\090328\Administration\bid-docs\BI DTAB-022510.xis RESOLUTION AWARDING CONTRACT BE IT RESOLVED by the Mayor and the City Council of the City of McHenry, Illinois that a contract is hereby awarded for the following: Section 09-00072-00-RS, 2010 MFT Street Resurfacing Program, to Curran Contracting at their low bid of$2,630,384.76 BE IT FURTHER RESOLVED that the Mayor and the City Clerk are hereby authorized to sign, execute and deliver the necessary contact and contract bond documents in conjunction with the aforesaid project. PASSED AND APPROVED this 15t'day of March, 2010 City of McHenry Mayor ATTEST: City Clerk Municipality L Name City of Mc Henry O (;f Tis Sp6rtar11E'J'It C SEC Group/An HR Green Company C of Tralnsportation o Township LA. N Address S 420 North Front Street Preliminary/Construction U County G Engineering Services L city McHenry E Agreement A McHenry For Section C Motor Fuel Tax Funds N State 09-00072-00-RS y T IL THIS AGREEMENT is made and entered into this 16 day of March 2010 between the above Local Agency(LA) and Consultant(ENGINEER)and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervisio not the State Department of Transportation, hereinafter called the"DEPARTMENT", will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name 2010 Road Program Route Various Length 57,290 Ft 10.85 Miles)(Structure No. ) Termini Various Description Construction observation services for the City of McHenry 2010 Road Program which consists of street resurfacing/Rehabilitation of various streets within the City of McHenry Agreement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA in connection with the proposed improvement herein before described, and checked below and as described in Exhibit"A" a. ❑ Make such detailed surveys as are necessary for the preparation of detailed roadway plans. b. ❑ Make stream and flood plain hydraulic surveys and gather high water data and flood histories for the preparation of detailed bridge plans. c. ❑ Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. ❑ Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements. f. ❑ Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert,, types) and high water effects on roadway overflows and bridge approaches. -' - - Note Four copies to be submitted to the Regional Engineer MAR - 1 2010 Printed 3/1/2010 Page 1 of 5 BLR 05512(Rev. 11/06) g. ❑ Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five(5)copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. i. ❑ Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract. Furnish or cause to be furnished: (1) Proportioning and testing of concrete mixtures in accordance with the"Manual of Instructions for Concrete Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT and promptly submit reports on forms prepared by said Bureau. (2) Proportioning and testing of bituminous mixtures (including extracting test)in accordance with the "Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said Bureau. (3) All compaction tests as required by the specifications and report promptly the same on forms prepared by the Bureau of Materials and Physical Research. (4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained in the contract. (5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and Physical Research, of the DEPARTMENT and submit inspection reports to the LA and the DEPARTMENT in accordance with the policies of the said DEPARTMENT. k. ® Furnish or cause to be furnished (1) A resident engineer, inspectors and other technical personnel to perform the following work: (The number of such inspectors and other technical personnel required shall be subject to the approval of the LA.) . a. Continuous observation of the work and the contractor's operations for compliance with the plans and specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the contract by the contractor. b. Establishment and setting of lines and grades. c. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. d. Supervision of inspectors, proportioning engineers and other technical personnel and the taking and submitting of material samples. e. Revision of contract drawings to reflect as built conditions. f. Preparation and submission to the LA in the required form and number of copies, all partial and final payment estimates, change orders, records and reports required by the LA and the DEPARTMENT. 2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all such reports, plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said DEPARTMENT. 3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the DEPARTMENT. 4. In the event plans, surveys or construction staking are found to be in error during the construction of the SECTION and revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the contractor. 5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. 6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be required after the award of the construction contract and during the construction of the improvement. 7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him Printed 3/1/2010 Page 2 of 5 BLR 05512(Rev. 11/06) and will show his professional seal where such is required by law. 8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to use in fulfilling the requirements of this AGREEMENT. The LA Agrees, 1. To pay the Engineer as compensation for all services performed as stipulated in paragraphs 1 a, 1 g, 1 i, 2, 3, 5 and 6 in accordance with one of the following methods indicated by a check mark: a ® A sum of money equal to 6% percent of the awarded contract cost of the proposed improvement as approved by the DEPARTMENT not to exceed$157,800 b. ❑ A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Percentage Fees Under $50,000 (see note) Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. 2. To pay for services stipulated in paragraphs 1 b, 1 c, 1 d, le, 1f, 1 h, 1 j and 1 k of THE ENGINEER AGREES at the hourly rates stipulated below for personnel assigned to this SECTION as payment in full to the ENGINEER for the actual time spent in providing these services the hourly rates to include profit, overhead, readiness to serve, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under paragraphs 1b, 1c, 1d, 1e, 1f, 1j and 1k of THE ENGINEER AGREES. If the ENGINEER sublets all or a part of this work, the LA will pay the cost to the.ENGINEER plus a five (5) percent service charge. "Cost to ENGINEER"to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the work performed. Grade Classification of Employee Hourly Rate Principal Engineer Resident Engineer Chief of Party Instrument Man Rodmen Inspectors The hourly rates itemized above shall be effective the date the parties, hereunto entering this AGREEMENT, have affixed their hands and seals and shall remain in effect until In event the services of the ENGINEER extend beyond , the hourly rates will be adjusted yearly by addendum to this AGREEMENT to compensate for increases.or decreases in the salary structure of the ENGINEER that are in effect at that time. Printed 3/1/2010 Page 3 of 5 BLR 05512(Rev. 11/06) .3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as practicable after the services have been performed, in accordance with the following schedule: a. Upon completion of detailed plans, special provisions, proposals and estimate of cost- being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES-to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee based on the above fee schedule and the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee (excluding any fees paragraphs 1j and 1 k of the ENGINEER AGREES), based on the above fee schedule and the awarded contract cost, less any previous payment. c. Upon completion of the construction of the improvement, 90 percent of the fee due for services stipulated in paragraphs 1 j and 1 k. d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously paid. By mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses. 4. That should the improvements be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs I and 1g, and prior to the completion of such services the LA shall reimburse the ENGINEER for his actual costs plus 169% percent incurred up to the time he is notified in writing of such abandonment "actual cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. 5. That should the LA require changes in any of the detailed plans, specifications or estimates (except for those required pursuant to paragraph 4 of THE ENGINEER AGREES)after they have been approved by the DEPARTMENT,the LA will pay the ENGINEER for such changes on the basis of actual cost plus 169% percent to cover profit, overhead and readiness to serve-"actual cost" being defined as in paragraph 4 above. It is understood that"changes"as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans. 6. That should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay the ENGINEER, in addition to the fees provided herein, his actual cost incurred beyond such time limit- "actual cost" being defined as in paragraph 4 above. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications, partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability. Printed 3/1/2010 Page 4 of 5 BLR 05512(Rev. 11/06) IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized offices. Executed by the LA: City of McHenry of the (Municipalitylrownship/County) ATTEST: State of Illinois, acting by and through its By City Clerk By (Seal) Title: Executed by the ENGINEER: SEC Group/An HR Green Company ATTEST: /. Akram Chaudhry By � Principal Title: �° `� ��"^"�" Title: Approved Date Department of Transportation Regional Engineer Printed 3/1/2010 Page 5 of 5 BLR 05512(Rev. 11/06) AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: Sanitary Sewer System Improvements Parts`B"and"C"Bid Award ATTACHMENTS: 1) SEC Group,Inc. bid recommendation and bid results 2)Advanced Automation and Controls,Inc. contract agreement Background. On January 18, 2010, the City Council authorized staff to publicly bid the sanitary sewer system improvements at the Wastewater Treatment Plants. The various components of the project were grouped for bidding as follows: • Part A: construction of the wastewater conveyance lines between Central Wastewater Treatment Plant(CWWTP)and the South Wastewater Treatment Plant(SWWTP) • Part B: improvements to the wastewater pump station at the CWWTP • Part C: construction of the screen unit building at the SWWTP Bids were received on February 23, 2010 for the construction of the Sanitary Sewer Improvements Parts B and C. There were five (5) bidders for this project with bids ranging from $397,877 to $477,800. Staff is deferring the bidding of"Part A" until the proper easements have been secured to construct the conveyance lines. Analysis. SEC Group has reviewed the bid documents and recommends awarding the contract for Parts B and C to the lowest bidder, Maxim Construction of Volo, Illinois for the lump sum price of$397,877. Advanced Automation and Controls, Inc (AAC) formerly known as SEC Automation, Inc. has submitted a proposed contract agreement for the Supervisory Control and Data Acquisition (SCADA) system integration linking the South Wastewater Treatment Plant (SWWTP) and the Central Wastewater Treatment Plant (CWWTP). Recently, AAC performed all of the SCADA integration on the wastewater system including the installation of a citywide SCADA system on the sanitary sewer lift stations. The proposed contract will be completed on a time and material basis in an amount not to exceed $29,350. The Engineer's Opinion of Probable Cost(EOPC) for construction of Parts B, C and the SCADA system integration was $500,000. Recommendation. Staff recommends: 1) the award of bid for Sanitary Sewer Improvements Parts B and C to Maxim Construction of Volo, Illinois in an amount not to exceed $397,877; and, 2) to enter into a contract agreement with Advanced Automation and Controls, Inc. (AAC) for SCADA system integration of the CWWTP and SWWTP in an amount not to exceed $29,350. SEC Group, Inc. An HR Green Company February 26,2010 Mr.Jon Schmitt Director of Public Works City of McHenry 333 South Green Street McHenry,Illinois 60050 Re: Sanitary Sewer System Improvements Parts B and C Recommendation for Award Job NO.:MCHE-090039 Dear Mr. Schmitt: The City of McHenry(CITY)received five(5) bid proposals for the construction of the"Sanitary Sewer System Improvements,Parts B and C"at the bid opening on February 23, 2010 at l 1:00 a.m. The five(5)bids ranged in price from$397,877.00 to S477,800.00. Please we the attached bid results for a complete breakdown. Based upon SEC Group, Inc., an HR Green Company's (SEC/HR Green)review of the bid documents, SEC/HR Green recommends that the CITY award the construction of the"Sanitary Sewer System Improvements, Parts B. and C" to Maxim Construction for the lump sum price of$397,877.00 as shown in their bid package. The Engineer's Opinion of Probable Cost (EOPC) for this work was $500,000.00. As a reminder, additional automation work that was not a part of this bid,and will be provided by a separate contractor,was also included as a part of the EOPC. If you have any questions please call. Sincerely, SEC GROUP,INC., AN HR GREEN COMPANY Chad Pieper,P.E. Project Manager CJP/jn Attachment cc: Mr.Ed Coggin, P.E., SEC Mr.Gary Rozwadowski,P.E.,SEC Hrgmhnas`O:�0900391Administratiodbid-docs\Bid Opening 022310Ntr-022610-Recommendation for Award-H&C.doc progress. innovation.expertise. 420 N.Front Street,Suite 100 1McHenry,IL 60050 Phone:815.385.1778 IFax.815.385.1781 1 ww*mgmupinc.corn SEC Group, Inc. An HR Green Comparry BIDDER'S FIST Project: City of McHenry—Sanitary Sewer _System Improvements Part B—Pump Station Job No.: MCHE-090039 Section: Part C—Screen Building Letting Date: February 23,2010 Is Prequalification Required: YES Engineers Opinion of Probable Cost Time: 11:00 am $500 000.00 Signed Addendums Prequal Company Contact Phone/Fax Received Bid Amount Bid Submittal #2 # Maxim Construction Corp. Daniel W. Sjong P. 847-740-5400 #1 3 #4 Y N 31632 N. Ellis Drive,Unit III X X X n/a $397,877.00 X Volo,IL 60073 Concord Construction Services, Inc. Michael L.Henderson P. 847438-9388 570 Oakwood Road F. 847-438-9774 X X X n/a $435,300.00 X Lake Zurich,IL 60047 Keno& Sons Construction Company Kevin Vignocchi P. 847-615-8509 33 North Waukegan Road, Suite 204 Lake Bluff,IL 60044 X X X n/a $437,287.00 X Manusos General Contracting, Inc. Charlene R. Manusos P. 847-615-8509 91 Christopher Way Fox Lake, IL 60020 X X X n/a $422,900.00 X Seagren Construction, Inc. Doug Seagren P. 847-683-9440 R 103 North state Street F. 847-683-9442 X X X n/a $477,800.00 X Hampshire,IL 60140 HrgmhnasO:Y09003VAdministrstionHrid-docsl6id Opening 022310llst-0223WTreatmentBidlettingList.doc 1 Contract Agreement SCADA and Controls Services Central and South WWTP Phone 815.578.0655 Fax 815.578.0677 Advanced Automation and Controls, Inc. 1409 Corporate Drive McHenry, IL 60050 Name Mr. Jon Schmitt JOB NUMBER: 100010 Company City of McHenry Address 333 S. Green St. REFERENCE : SCADA/Control Services McHenry, IL 60050 Central and South WWTP Interconnect Phone Number 815.363.2196 LOCATION: McHenry, IL Fax Number 815.363.2208 PROPOSAL DATE: March 4, 2010 ■AS SPECIFIED ❑AS EQUAL ❑F.O.B. FACTORY PRICES DO NOT INCLUDE SALES OR USES TAXES ❑AS ALTERNATIVE ❑TRSP.PREPAID TERMS: NET-30 DAYS PER ATTACHED TERMS AND CONDITIONS ITEM QUAN DESCRIPTION TOTAL PRICE 1 1 Advanced Automation and Controls,Inc.is pleased to provide the Time and Material/Not following contract to provide SCADA and control system to Exceed Amount: modifications for the City of McHenry Central and South WWTP facilities.This contract will cover the required services needed to $29350.00 integrate the controls between the Central and South WWTP's. This contract is a time and material,not to exceed.Services covered under this contract include,but are not limited to the following: McHenry Waste Water Treatment Plant Upgrade Central and South Plants Ibis project will consist of the following obiectives: I. Linking the South and Central Waste Water Treatment Plants together via the existing lift station radio network. 2. Integrate the new Screen unit at the SWWTP into the SCADA system and remove the old Screen from the SCADA system. 3. Control the influent flow at the SWWTP by modifying the pump(s)control at the CWWTP 4. Reprogram CWWTP's Raw Water Pump PLC and Touch Panel 5. Integrate CWWTP's RAS&Raw Water PLCs into SCADA 6. Display Lift Station overview on CWWTP Raw Water Touch Screen Description of Services/System Operations: • Radio's will be used for linking the Raw Water PLC,RAS to the main PLC at the South Plant. • Integration of the new Screen Unit and removal of all references of the old Screen Unit at the South Plant will require documentation from the Screen provider. Once it is determined how the data will be coming into SCADA,a new SCREEN will be created and all references to the old unit will be removed.A meeting will need to be held with SWWTP staff to determine what they would like to see on the screen. • The flow control routine will monitor the existing influent flow meter at the SWWTP and will two scenarios: Constant Flow and Variable Flow. A SCADA screen will be developed that will allow the user to choose either scenario and enter the following set-points:CWWTP flow set-point;maximum influent flow set-point;and alarm set- points. This will need to be finalized after discussion with City operational staff. • The CWWTP's Raw Water PLC and Touch Panel will be reprogrammed to have different pumping scenarios based on valving.(Pumps 1,2,3 to CWWTP and Pump 4 to SWWTP or Pumps 1&2 to CWWTP and Pumps 3&4 to SWWTP). When multiple pumps are assigned to an area they will alternate and have lead,lag,lag2 set-points;if there is only one pump assigned to an area there will be no alternating and only one set-point. The CWWTP pumps will operate off of level and the SWWTP pump(s)will operate based on a communicated flow from the SWWTP. The touch screen at the CWWTP will have two set-points looking at the CWWTP's influent flow. The first set-- point identifying how much flow to send into the CWWTP system and the second set-point identifying how much flow to pump to the SWWTP,all excess flow will remain at the CWWTP. ➢ Examnlel:CWWTP influent flow is 1300 GPM,CWWTP flow set-point is 500,SWWTP set-point is 600.Then 700 GPM will go to CWWTP and 600 GPM will divert to SWWTP ➢ Example2:CWWTP influent flow is 400 GPM,CWWTP flow set-point is 500,SWWTP set-point is 600.Then 400 GPM will go to CWWTP and 0 GPM will divert to SWWTP • The touch panel at the CWWTP Raw Water PLC will display all control and monitoring of the local PLC as well as a lift station overview(level,pump status,common alarm). • The SWWTP SCADA system will display information from the CWWTP Raw Water and RAS PLCs.An operational meeting will be held with staff to discuss what points they may want to control(set-point changes)at the CWWTP from the SWWTP SCADA system. Material to be Included within the Proiect: Qty.2 MDS Radio's Qty.2 Yagi,5-Element Antenna Qty. 1 Spool 200',LMR-400 Cable Qty.2 ProSoft Modbus Module Qty. 1 AB MicroLogix Al Module,8 pt Qty. 1 AB MicroLogix AO Module,8 pt Qty.2 PolyPhaser Project Notes: • Included within the material estimates are all require material that AAC will be providing as part of our services. • AAC will work with the electrician to assure proper installation of Ethernet and antenna cables for the PLC's. • The contracted electrician is responsible for all wiring, conduit,and electrical material as required for the project outside of running the antenna cables and installing the antennas.(Included within AAC contract)This includes pulling of wire,mounting of boxes,installation of conduit, Etc. • Required meetings are INCLUDED within the cost estimate.This is budgeted for two separate meetings either on site or at the engineer's facility. • One(1)year service warranty is covered from date of project commission or acceptance.This covers any required programming or system issues that may arise after commissioning has taken place.This does not include changes made outside of the original scope of services. • Material warranties are covered by the manufacturer's warranty.They are typically One(1)year from invoice date of purchase. If you have any questions or require further qualification(s)on any of the services to be provided,please do not hesitate to call me at (815)578-0655. ACCEPTED THIS DAY OF March 5, 2010 PRICE FIRM FOR 30 DAYS SUBMITTED THIS: BY: AAC BY: Thomas C. Otto, President City of McHenry Advanced Automation and Controls, Inc. www,secautomation,coin HOURLY RATES Principal..................................................................................................................................................................................................$125.00/hour Senior Applications Engineer Straight Time(8-4 M-F).........................................................................................................................$105.00/hour Senior Application Engineer Overtime(Before 8,After 4 M-F)............................................... ......................$157.50/hour ...................................... Senior Application Engineer Premium (Holidays,Sundays,Off-Hour Demands)...............................................................................................................................................$210.00/hour ApplicationEngineer................................................................................................................................................................................$90.00/hour Application Engineer Overtime(Before 8,After 4 M-F).......................................................................................................................$135.00/hour Application Engineer Premium (Holidays,Sundays,Off-Hour Demands)................................................. .......$180.00/hour ....................................................................................... ControlSystems Technician.....................................................................................................................................................................$80.00/bour Control Systems Technician Overtime(Before 8,After 4 M-F)............................................................................................................$120.00/hour Control Systems Technician Premium (Holidays,Sundays,Off-Hour Demands)......................................................................................................... ............$160.00/hour .......................... Administrative...........................................................................................................................................................................................$50.00/hour Expenses: StraightTime Phone Support(8-4 M-F)......................................................................................................................... ...........$45.00/hour Off-Time Phone Support(Before 8,After 4 M-F)...................................................................................................................................$90.00/hour TravelTime-Straight Time(8-4 M-F)................................................................................•..................... .......$50.00/hour ......................................... Mailing/Shipping...................................................................................................................................................................................................Cost Mileage..........................................................................................................................................................................................................$.45/mile ProjectMaterials(REIM)............................................................................................ ...........................Cost ............................................................... Other Expenses(lodging,transportation,meals)............... .......................Cost STATEMENT ON WORKLOAD AND PROJECT COMPLETION AAC,INC.is proud of our reputation for excellent service to our CLIENT's. Staff members are assigned to each CLIENT project and are responsible to see the project through to completion. With an experienced professional staff,our CLIENT's can be assured that each project is afforded the attention required. Your project is just as important to us as it is to you. At this time,there are no major projects in-house or backlogged for our Department which would interfere with our ability to service the CLIENT. A team will be available full-time for the duration of the time required to complete the project The expertise of our Application Engineer;will be afforded to the project as necessary and all assigned staff will support the project for the CLIENT with the excellent level of service that has made AAC,INC.the choice of many municipalities. INDEMNITY LIABILITY AND INS ruANC AAC,INC.hereby agrees to and shall hold CLIENT harmless from any liability or damages for property damage or bodily injury,including death,which may arise from AAC,INC.'s negligent operations under this Agreement,to the proportion such negligence contributed to the damages,injury or loss. CLIENT agrees to and shall hold AAC,INC.harmless from any liability or damages for property damage or bodily injury,including death,which may arise from all causes of any kind other than AAC,INC.'s negligence. Each party shall obtain and maintain insurance coverage of a type and in the amounts described below. Each party shall name the other party as an additional insured on insurance policies covering the project and shall provide the other party with satisfactory proof of insurance. It is understood and agreed that,in seeking the services of AAC,INC.under this Agreement,CLIENT is requesting AAC,INC.to undertake uninsurable obligations for CLIENT's benefit involving the presence or potential presence of hazardous substances. Therefore,CLIENT agrees to hold harmless,indemnify and defend AAC,INC.from and against any and all claims,losses,damages,liability and costs including but not limited to,costs of defense,arising out of or in any way connected with the presence,discharge,release or escape of contaminants of any kind, accepting only such liability as may arise out of the sole negligence of AAC,INC.in the performance of services under this Agreement. AAC,INC.shall maintain: 1. Statutory worker's compensation for all of AAC,INC.'s employees at the project as required by the State of Illinois. 2. Comprehensive general liability insurance in an amount not less than$1,000,000.00 each occurrence and$1,000,000.00 aggregate. 3. AAC,INC.will maintain$1,000,000.00 of professional liability insurance. 4. Provide Certificates of Insurance to CLIENT naming CLIENT as additional insured. CLIENT shall maintain: 1. Property insurance and comprehensive general liability insurance. CERTIFICATE OF MERIT The CLIENT shall make no claim for professional negligence,either directly or in a third party claim,against AAC,INC.unless the CLIENT has first provided AAC,INC,with a written certification executed by an independent design professional currently practicing in the same discipline as AAC,INC.and licensed in the State of Illinois. This certification shall: a)contain the name and license number of the certifier;b)specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a Design Professional performing professional services under similar circumstances;and c)state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to AAC,INC.not less than thirty(30)calendar days prior to the presentation of any claim or the institution of any arbitration or judicial proceeding. TERMINATION OF AGREEMENT Either party may terminate this Agreement for material breach of the Agreement by the other party after giving written notice of breach. Excepting breaches by CLIENT for non-payment of AAC,INC.'s invoices,neither party shall terminate this Agreement without giving the other party.thirty(30)days written notice of intent to terminate. OUTSIDE CONSULTANT AAC,INC.is not responsible for accuracy of any plans,surveys or information of any type including electronic media prepared by any other consultants,etc.provided to AAC,INC.for use in preparation of plans. AAC,INC.is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work- ATTORNEY FEES In the event of any litigation arising from or related to the services provided under this AGREEMENT,the prevailing party will be entitled to recovery of all reasonable costs incurred including staff time,court costs,attorneys'fees and other related expenses. STANDARD OF CARE Services provided by AAC,INC.under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. CLIENTSHIP OF FINAL DOCUMENTATION AND SYSTEM CONFIGURATION All documents including those documents on electronic media prepared by AAC,INC.will be forwarded to the end user upon acceptance. AAC, INC.will not be responsible for any software licensing required to complete the project All software licenses and hardware required to complete application verifications will be obtained or provided by the CLIENT. REUSE OF DOCUMENTS All project documents including,but not limited to,software,plans and specifications furnished by AAC,INC.under this project are intended for use on this project only. Any reuse,without specific written verification or adoption by AAC,INC.,shall be at the CLIENT'S sole risk,and CLIENT shall indemnify and hold harmless AAC,INC.from all claims,damages and expenses including attorney's fees arising out of or resulting there from. FAILURE TO ABIDE BY DESIGN DOCUMENTS OR TO OBTAIN GUIDANCE The CLIENT agrees that it would be unfair to hold AAC,INC.liable for problems that might occur should AAC,INC.'S plans,specifications or design intents not be followed,or for problems resulting from others'failure to obtain and/or follow AAC,INC.'S guidance with respect to any errors,omissions,inconsistencies,ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing AAC, INC.'S plans,specifications or other instruments of service. Accordingly,the CLIENT waives any claim against AAC,INC.and agrees to defend,indemnify and hold AAC,INC.harmless from any claim for injury or losses that result from failure to follow AAC,INUS plans, specifications or design intent,or for failure to obtain and/or follow AAC,INC.'S guidance with respect to any alleged errors,omissions, inconsistencies,ambiguities or conflicts contained within or arising as a result of implementing AAC,INC.'S plans,specifications or other instruments of services. The CLIENT also agrees to compensate AAC,INC.for any time spent and expenses incurred by AAC,INUS prevailing fee schedule and expense reimbursement policy. DISPUTE RESOLUTION In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project,the Consultant and CLIENT agree that all disputes between them arising out of or relating to this AGREEMENT shall be submitted to non-binding mediation unless the parties mutually agree otherwise. If the dispute cannot be settled amicably,it shall then be settled by arbitration in the State of Illinois in accordance with the American Arbitration Associates. The Award of the Arbitrator shall be conclusive and binding upon the parties. The CLIENT agrees,to the fullest extent permitted by law,to limit the liability of AAC,INC.and its sub consultants to the CLIENT for any and all claims,losses,costs,damages of any nature whatsoever or claims expenses from any cause or causes,including attomeys'fees and costs and expert witness fees and costs,so that the total aggregate liability of AAC,INC.and its subconsultants to all those named shall not exceed AAC, INC.'S total fee for services rendered on this project,whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising,unless otherwise prohibited by law. EXCLUSION This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services.These work items are considered extra and are billed separately on an hourly basis. PAYMENT 1. Compensation for labor will be based on a Time and Material,Not to Exceed basis.All invoices shall be paid within 15 days on hardware purchases and 30 days on professional services of the invoice date. All outstanding invoices,greater than 30 days,shall have 1.5%interest compounded monthly added to the invoice. 2. Should CLIENT fail to pay for professional services hereunder,as billed within 45 days of such billing,AAC,INC.shall be excused from rendering any further services under this project No work shall be signed or sealed until payment in full is received. 3. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this AGREEMENT signed by the other. TIME LIMIT This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms set forth herein. This contract shall expire one(1)year from date of execution. Work cannot begin until we have your signed AGREEMENT. If this AGREEMENT merits your approval and acceptance,please sign both copies,retain one(1)copy for your files and return one to our office. If this AGREEMENT merits your approval and acceptance,please sign and return to our office. If you have any questions or comments, please contact our office. We sincerely appreciate this opportunity to offer our services. Sincerely, AAC, INC. Thomas C. Otto President City of McHenry Accepted by: Title: Date: AAC, Inc. Accepted by: Title: Date: 1 AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Chris Black,Finance Director FOR: March 15,2010 Regular City Council Meeting RE: Health and Dental Insurance Plan for 2010/11 Plan Year ATTACHMENTS: 1.Table A—Medical Plan Quotes 2.Table B—HRA Plan Quote 3.Table C—Employee Rate Comparison Background. The present health insurance plan covering City of McHenry employees and retirees expires March 31, 2010. Last year, the City moved to a fully insured plan with Blue Cross Blue Shield(BCBS)for health and dental insurance and VSP for vision insurance in order to reduce costs while keeping coverage levels similar to the self-insured levels. City employees have the option to choose a preferred provider option (PPO)plan, which is very similar to the prior self-insured plan, or they may choose the HMO plan with lower monthly premiums and out of pocket costs but less network flexibility and required referrals for specialists. The dental plan is similar to the self-insured plan with the added BCBS network which helps to lower employee out of pocket costs. A vision plan was added to replace the $300 wellness allotment under the self-insured plan. Health Insurance. Staff obtained quotes from the market for fully-insured health plans through our insurance broker as depicted in Table A. United Healthcare was the only company other than BCBS to send in a competitive bid, but the coverage levels are significantly different than the current plan. As a result, the BCBS plans are the only viable plans to choose from in this renewal year. Because of the increase in premiums for existing coverage, staff is recommending modifications to the current PPO and HMO plans (Option 2 on Table A). One of the PPO changes would include increases to the deductibles. Single deductibles would increase from $250 to $500 and family deductibles would increase from$750 to$1500. The second change,which is required by the provider,would affect both the PPO and HMO plans with prescription co-pays changing from $10/$20/$35 to$15/$30/$50 for generic, formulary,and brand name drugs respectively. Staff is recommending giving employees the option of a Health Reimbursement Arrangement (HRA) choice in addition to the PPO and HMO plans. Under the HRA, BCBS sets the deductible higher for employees,but the City reimburses the employee for every dollar above the deductible established by the City up to the BCBS deductible. As shown in Table B, the annual premium for the HRA plan is significantly lower than the rate for the PPO plan.Also, if the City does not reimburse 100%of the excess deductible,additional savings will be realized. These proposed changes were discussed with the employee health insurance committee in order to field questions and ideas on how to lessen the health insurance burden for employees as well as the employer. For the coming year, staff is recommending approval of the revised BCBS PPO plan(option 2) along with the optional HMO and HRA plans. It is estimated that for the 2009/10 plan year total health insurance expenses will total $1.33 million. With the recommended changes, the 2010/11 plan year BCBS expenses will be $1,116,756 with an additional $488,700 going towards the Local 150 union insurance for a total of $1,605,456. This is about a 20% increase,but includes the Local 150 union insurance increase as well. Without the recommended changes,the total cost of health insurance for the 2010/11 plan year is expected to be $1,658,129. Dental Insurance. The dental benefit offered to City employees is a BCBS passive dental PPO plan. This plan allows employees to have the option to receive additional discounts above the usual and customary coverage amounts by using network dentists providing services at a negotiated fee. The City is able to maintain the existing rates from last year when the city entered into a two-year rate agreement. The 2010/11 estimated annual rate is $80,743, which is about a $7,000 savings from prior year. Vision Coverage. Vision Services Plan (VSP) offered a three-year rate guarantee last year. The City is paying the full cost of employee coverage with employees paying the additional costs for dependent coverage. -The annual estimated cost to the City is $7,840, which is about a $1,200 savings from prior year. Recommendation. Staff recommends approval of the following: 1) The revised Blue Cross Blue Shield PPO and HMO plans for health coverage during the 2010/11 plan year; 2) The Blue Cross Blue Shield HRA plan as a third option to employees for health coverage during the 2010/11 plan year. 3) The BCBS Dental plan for the 2010/11 plan year; and 4) The remaining two-year quote provided by VSP for vision coverage during the 2010/11 and 2011/12 plan years. TABLE A City of McHenry Medical Plan Quotes-Monthly Premium Comparison 2010/2011 Plan Year Option 1 Option 2 * Option 3 Option 4 Option 5 PPO PPO PPO HMO HMO Blue Cross/Blue Blue Cross/Blue United Blue Cross/ United Count Shield Shield Healthcare Blue Shield Healthcare Employee Only 37 $512.78 $489.37 $509.67 $310.02 $453.83 Employee+Spouse 25 1,071.90 1,022.94 1,063.43 648.06 946.93 Employee+Children 12 1,007.96 961.93 981.32 609.41 873.81 Family 38 $1,567.07 $1,495.51 $1,535.08 $947.45 $1,366.91 *Similar to the current plan with an increase to deductibles and prescription drug co-pays. TABLE B City of McHenry HRA Monthly Premium 2010/2011 Plan Year Employee Only $348.72 Employee+Spouse 728.97 Employee+Children 685.50 Family $1,065.75 r� TABLE C City of McHenry Employee Rates 10-11 09-10 PPO Employee Only $12.00 $8.93 Employee+Spouse 85.12 79.75 Employee+Children 78.55 73.06 Family 144.56 114.87 HMO Employee Only - - Employee+Spouse 31.68 25.24 Employee+Children 29.23 23.11 Family $68.59 $51.29 EXECUTIVE SESSION TO: Mayor and City Council FROM: Doug Maxeiner, City Administrator FOR: March 15,2010 Regular City Council Meeting RE: Purchase of Utility and Construction Easements from the McHenry Country Club for the purpose of installing sanitary sewer conveyance lines from the CWWTP to the SWWTP. Following the February 15t' City Council discussion in executive session about the status of negotiations with the McHenry Country Club on the acquisition of utility easements, a meeting was held with Jack Pepping, President of the McHenry County Club; and Tom Zanck, attorney for the club. A member of the Country Club Board is a property appraiser and provided a number of additional property sales suggesting that the city's offer to the club was too low. A synopsis of the sale information was provided by Tom Zanck and is included as an attachment to this supplement along with his letter. The letter suggests that a more appropriate purchase price for the easements would be $200,000. In discussing the documentation with the City Attorney, it would appear that splitting the difference between the Country Club's figure of$200,000 and the city's offer of$91,400 might get the purchase done. In the documentation provided by the Tom Zanck, the average per acre price for the sales completed in 2008 and 2009 amounted to $62,000 per acre. Values have continued to drop since that time suggesting that a value of$50,000 to $55,000 may be an appropriate assumption based on the information provided by the club. Staff is looking for direction from the City Council. ZANCK, COEN & WRIGHT, P.C. ATTORNEYS AT LAW Thomas C.Zanck' 40 Brink Street Catherine Keating Howard Patrick D.Coen Crystal Lake,Illinois 60014 Jeremy W.Shaw James L.Wright 815459-8800 Jennifer L.Johnson Mark S.Saladin Fax 815-459-8429 Tamara A.Marshall James G.Militello III• John H.Boyd *Also licensed in Wisconsin February 26, 2010 VIA COURIER Mr. David McArdle Zukowski, Rogers, Flood &McArdle 50 Virginia Street Crystal Lake, Illinois 60014 Re: McHenry Country Club Dear David: Enclosed please find a copy of the letter received by the McHenry Country Club from Terry Denoma with a package of additional sales he wanted the Country Club to be aware of. These sales all depict parcels sold in an amount significantly higher than the City of McHenry's offer. I prepared a synopsis of the sales as well. This data.� in part one of the reasons I have suggested that $200,000 may be a more appropriate number for the parcel the City is requesting. I do not believe any of these sales depict a parcel which would have sewer and water available. I look forward to hearing from you. Very y yo s, ZA K C EN & WRIGHT, P.C. omas C. Zanck TCZ/cn Enclosures cc: Jack Pepping SYNOPSIS OF SALES LOCATION DATE OF SALE ACREAGE PRICE PER ZONING ACRE Four Winds Golf 03/14/07 145 acres $100,00 per acre Golf Course Course 24405 West 12/08/09 58.72 acres $45,980 per acre Agriculture Townline Road, Lake Villa, IL 28656 North 10/01/09 79 acres $50,582 per acre Agriculture Fremont Center Road, Mundelein, IL Tall Grass, Prairie 03/19/09 186 acres $86,021.50 per A-1 County Grove, IL acre Vacant Parcel at 11/16/09 131 acres $61,068 per acre Farm the intersection of Highway 45 and Kelly Road in Lake County, IL Pyott Road 03/25/09 58.60 acres $877030.73 per M-1 City of Airport Parcel acre Crystal Lake 38906 North 12/08 36.5 acres $62,328 per acre AG' Crawford Road, Old Mill Creek, IL 11909 Brier Hill 05/08 39.1 acres $41,666 per acre E-1 County Road, Huntley, IL EXECUTIVE SESSION TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: March 15, 2010 Regular City Council Meeting RE: 3111 Route 120 Watermain Easement ATTACHMENTS: 1) Easement agreement 2) Easement exhibit Background. On July 6, 2009, City Council authorized an engineering services agreement with SEC Group, Inc. for surveying and design of the East Side Watermain Extension. During the course of the design it was determined that an easement would be required at the southeast corner of Route 120 and River Road(3111 Route 120)to avoid a conflict with the existing traffic light equipment. Analysis. City Attorney McArdle has negotiated an easement agreement with the General Manager of State Oil Company who represents the owners of the property. In exchange for the easement as depicted on the attached exhibit, the City of McHenry will agree to a $1,500 credit towards the potable water connection fee, so long as the actual connection is completed by January 1, 2014. Recommendation. Staff requests City Council authorization for the Mayor's execution of the attached easement agreement with PT, LLC and Bapa, LLC. PERMANENT EASEMENT Prepared By/Mail To: David W. McArdle ZUKOWSKI,ROGERS,FLOOD& McARDLE 50 Virginia Street Crystal Lake, IL 60014 This space is for RECORDER'S USE ONLY This Permanent Easement is made 4th day of March, 2010, by and between PT, LLC and Bapa, LLC (hereinafter collectively referred to as"Grantor"),and the City of McHenry,being located in McHenry County,Illinois(hereinafter referred to as ("Grantee"). The undersigned Grantor, for and in consideration of the sum of One Dollar ($1.00) and other good and valuable considerations,the receipt and sufficiency of which are hereby acknowledged,do hereby convey,grant,bargain and sell to the Grantee, its successors and assigns, a Permanent Easement and a right-of-way to construct, reconstruct, install, operate and maintain utility services,including potable water mains,sanitary sewer lines,pipes,manholes and all necessary accessories and appurtenances used in connection therewith,together with the right to remove trees,vegetation and any other obstructions within said easement and right-of-way,and to enter upon,in,on,under,over and through the premises depicted and legally described on the attached"Water main Easement Exhibit"prepared by SEC Group, Inc. and dated 2-2-2010. Grantee shall provide Grantor with a credit of$1,500 towards the future potable water connection fees relative to the property burdened with the easement herein,so long as an actual connection is made to the City's public water main on or before January 1,2014. The easement hereby granted is exclusive only to the Grantee herein and shall be permanent. All provisions of this instrument,including the benefit and burdens,run with the land. During construction the Grantee hereby indemnifies and holds harmless Grantor with regard to any damage,caused by Grantee or its contractors to any existing signs and monitoring wells within the Water main Easement and any loss incurred by Grantor as a result thereof. Subsequent to construction of said water main and sanitary sewer facilities, as referred to herein, Grantee shall cause the surface grade of the easement to be returned to a proper grade. Grantee hereby covenants not to take any action, without the consent of Grantor, its successors or assigns, to alter existing curb cut adjacent to the easement area from the premises onto River Road. Grantor, for themselves,their successors and assigns,will warrant and defend the grant and easements herein granted forever,against all claims and demands. Grantor shall not constructor maintain any permanent structure or structures upon the above-described premises. This easement shall be binding upon the successors and assigns of the Grantor. IN WITNESS WHEREOF,the parties hereto have caused this document to be executed and delivered this 4th day of March,2010. GRANTOR: GRANTEE: PT,L.L.C. CITY OF McHENRY By By Its Mayor BAPA,LLC ATTEST By City Clerk PROPOSED WA TERRAIN EASEMENT k THAT PART OF LOT 6 IN BLOCK70, IN THE ORIGINAL PLAT OF THE VILLAGE (NOW CITY) OF McHENRY, EAST SIDE OF THE FOX RIVER, A SUBDIVISION OF PART OF THE SOUTHEST QUARTER OF SECTION 26, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 6, 1840 IN BOOK B OF DEEDS, PAGE 160, IN MCHENRY COUNTY, ILLINOIS DESCRIBED AS FOLLOWS., COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 6; THENCE NORTH O DEGREES 09 MINUTES 37 SECONDS WEST (BEARINGS BASED ON ILLINOIS STATE PLANE COORDINATES r� EAST ZONE 1983 DATUM) ALONG THE WEST LINE OF SAID LOT 6, A DISTANCE OF 82.54 FEET TO THE POINT OF BEGINNING,• THENCE CONTINUING NORTH 0 DEGREES 09 MINUTES 37 SECONDS WEST ALONG SAID WEST LINE, A DISTANCE OF 18.06 FEET TO THE SOUTHWEST CORNER OF A PARCEL OF LAND PER DOCUMENT NO. 856494; THENCE NORTV 40 DEGREES 21 MINU7FS 46 SECONDS EAST ALONG THE SOUTHEASTERLY LINE OF SAID DOCUMENT NO. 856494, A DISTANCE OF 21.01 FEET TO A BEND POINT; THENCE SOUTH 88 DEGREES 03 MINUTES 44 SECONDS EAST ALONG THE SOUTH LINE OF SAID DOCUMENT NO. 856494, A DISTANCE OF 23.23 FEET,• THENCE SOUTH 47 DEGREES 51 MINUTES 10 SECONDS WEST, A DISTANCE OF 49.60 FEET TO THE POINT OF BEGINNING, IN McHENRY COUNTY, ILLINOIS. i J i �5� 120 t._ j ------ t;= 1411� i d S LINE DOC. 8 s!{ u � � 56494 HMOs r: �� _...•...�i 3 40 . r_�� P.O.B. `-�; ► i ( ; f I �°�'',� LOT 6 ' r$0� { { ! f O. I ! p � ., r i Ti I_—� W. L1I�IE OF LOT 6 I a eH � # g� I'-2W gi P.0.C. zmo f DKN.91it 091.B1Y OIIL CY. SW. CORNER 1 AWL Sri Em �$ ! J OF LOT 6— — --_.-- ----'-- - - -- omao cs sus na