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Home My WebLink AboutPacket - 12/07/2009 - City Council city of McHenry t . 333 South Green Street www.ci.mchenry.il.us McHenry, Illinois 60050-5495 - = I Mayor's Office AGENDA (815) 363-2108 REGULAR CITY COUNCIL MEETING Fax (815) 363-2119 Monday, December 7, 2009, 7:30 PM Clerk's Office (815)363-2100 1 . Call to Order 1 Fax(815)363-2128 Administration 2. Roll Call (815)363-2108 Fax(815)363-2119 3. Public Hearing for City of McHenry 2009 Tax Levy Ordinance and upon close of public hearing consideration of, and action on, 2009 Tax Levy Ordinance Public Works Community 4. Public Input Session: 10 Minute Limitation Development (815)363-2170 Fax(815)363-2173 5. Consent Agenda: A. Ordinance amending Municipal Code under Home Rule Powers of Parks and Recreation the City of McHenry; (815)363-2160 B. November 30, 2009 City Council meeting minutes; Fax(815)363-3186 C. As Needed Checks; and Police Non-Emergency D. List Of Bills. (815)363-2200 Fax(815)363-2149 6. Engineering Services Agreement for bidding and construction of unfinished public improvements in the Legend Lakes subdivision with SEC Group, Inc. for an amount Mayor not to exceed $54,340 and authorization to seek RFP's from a list of qualified Susan E.Low contractors to construct the unfinished public improvements in the Legend Lakes subdivision City Clerk Janice C.Jones 7. Mayor Statement and Reports Treasurer David M.Welter 8. Committee Reports Aldermen 9. Staff Reports WARD 1 10. Future Agenda Items Victor A. Santi WARD 2 1 1 . Adjournment Andrew A.Glab Posted: December 2, 2009 WARD 3 Jeffrey A. Schaefer WARD 4 Steven C.Murgatroyd WARD 5 Richard W.Wimmer WARD 6 Robert J.Peterson WARD 7 Geri A.Condon w A PUBLIC HEARING TO: Mayor and City Council FROM: Chris Black,Finance Director FOR: December 7,2009 Regular Council Meeting RE: Public Hearing and the 2009 Tax Levy Ordinance Background. The attached information regarding the 2009 Property Tax Levy was presented to the Council at the November 2, 2009 Regular City Council Meeting. At that meeting, the City Council discussed the proposed tax levy and set a date of December 7, 2009 for the public hearing. The City Council can consider the Tax Levy Ordinance at any time after the closure of the public hearing. The Tax Levy Ordinance must be filed by the last Tuesday of December. With the altered schedules and office hours due to the holidays,it would be best if the City Council considered the tax levy ordinance early to allow time for administrative processing. After the public hearing, staff will outline the proposed tax levy, explain the request for the increase, and field any questions presented by the City Council. Upon closure of the public hearing, staff is requesting approval of the attached tax levy ordinance. Recommendation. Staff recommends the following: 1) conducting a public hearing; and 2) consideration and approval of the 2009 Tax Levy Ordinance as presented. Ordinance No. ORD-09- 1492 THE ANNUAL TAX LEVY ORDINANCE OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS,FOR THE FISCAL YEAR BEGINNING MAY 1,2009 AND ENDING APRIL 30,2010 WHEREAS, the City Council of the City of McHenry, McHenry County, Illinois, did on the 20t'day of July, 2009,pass the Annual Appropriation Ordinance No. ORD-09- 1492 for the City for the fiscal year beginning May 1, 2009 and ending April 30, 2010, the amount of which is ascertained to be the aggregate sum of Thirty Million One Hundred Fifty Thousand Seven Hundred Ninety Seven dollars ($30,150,797) which said Annual Appropriation Ordinance was duly published in pamphlet form on July 8, 2009, and a certified copy thereof filed with the County Clerk of McHenry County, Illinois on August 3, 2009. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. That there be and is hereby levied upon all taxable property within the corporate limits of the City of McHenry, Illinois, subject to taxation for the year 2009, the sum of $4,618,466 (Four Million Six Hundred Eighteen Thousand Four Hundred Sixty-Six Dollars and no cents) for the following specific purposed designated in said Annual Appropriation Ordinance, and in the respective sums as follows: 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount GENERAL FUND Administration (100.01) 4010 Salaries- Regular $ 636,475 $ 636,475 4050 Overtime- Regular 6,500 6,500 4110 Salaries-Seasonal 4,500 4,500 4190 Salary Adjustments 14,130 14,130 4220 Board &Commission Expense 24,750 24,750 4310 Health/Life Insurance 132,010 132,010 4320 Dental Insurance 5,856 5,856 4330 Life Insurance 550 550 4410 FICA/Medicare 50,613 50,613 4420 IMRF Retirement 65,069 65,069 4510 Uniform Allowance 2,000 2,000 5110 Contractual Services 269,550 269,550 5230 Legal Fees 200,000 200,000 5310 Postage and Meter 750 750 5320 Telephone 12,510 12,510 5330 Printing and Publishing 7,000 7,000 5410 Dues 16,230 16,230 5420 Travel Expenses 1,600 1,600 5430 Training 1,930 1,930 5440 Tuition Reimbursements 1,500 1,500 5450 Publications 800 800 6110 Materials and Supplies 62,500 62,500 6210 Office Supplies 3,800 3,800 6250 Gasoline & Fuel 2,700 2,700 6270 Small Equipment 6,500 6,500 6940 Administrative Expenses 6,800 6,800 8200 Building Improvments 0 0 8300 Capital Equipment 0 0 8700 Capital-Furniture 0 0 9920 Purchase Service- Risk Management 72,857 72,857 9922 Purchase Service- Information Technology 23,954 23,954 9942 Transfer-Capital Improvement Fund 0 0 Total Administration Office 1,633,434 1,633,434 Elected Officials (110.02) 4010 Salaries- Regular 68,713 68,713 4050 Overtime- Regular 0 0 4190 Salary Adjustments 1,370 1,370 4210 Salaries- Elected Officials 54,050 54,050 4310 Health/Life Insurance 14,064 14,064 4320 Dental Insurance 630 630 4330 Life Insurance 69 69 4410 FICA/Medicare 9,496 9,496 4420 IMRF Retirement 8,247 8,247 4510 Uniform Allowance 350 350 5110 Contractual Services 250 250 5310 Postage and Meter 8,000 8,000 5320 Telephone 3,000 3,000 5330 Printing and Publishing 8,000 8,000 5410 Dues 350 350 5420 Travel Expenses 250 250 1 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount 5430 Training 2,830 2,830 5450 Publications 100 100 6110 Materials and Supplies 875 875 6210 Office Supplies 1,400 1,400 6910 Employee Recognition 0 0 6940 Administrative Expenses 19,300 19,300 9922 Purchase Service- Information Technology 13,459 13,459 Total Elected Officials 214,803 214,803 Community Development Department(100.03) 4010 Salaries-Regular 333,244 333,244 4050 Overtime- Regular 1,500 1,500 4190 Salary Adjustments 35,195 35,195 4310 Health/Life Insurance 84,336 84,336 4320 Dental Insurance 2,792 2,792 4330 Life Insurance 449 449 4410 FICA/Medicare 28,300 28,300 4420 IMRF Retirement 38,215 38,215 4510 Uniform Allowance 1,925 1,925 5110 Contractual Services 30,400 30,400 5310 Postage and Meter 3,000 3,000 5320 Telephone 6,145 6,145 5330 Printing and Publishing 3,000 3,000 5370 Repair and Maintenance-Vehicles 2,500 2,500 5410 Dues 1,000 1,000 5420 Travel Expenses 500 500 5430 Training 1,000 1,000 5440 Tuition Reimbursements 0 0 5450 Publications 300 300 6110 Materials and Supplies 300 300 6210 Office Supplies 5,000 5,000 6250 Fuel and Lubricants 9,000 9,000 6270 Small Tools and Equipment 1,250 1,250 8200 Capital -Building Improvements 0 0 8400 Capital -Vehicles 0 0 9920 Purchase Service-Risk Management 36,162 36,162 9922 Purchase Service- Information Technology 33,632 33,632 Total Community Development Department 659,145 659,145 Finance Department(100.04) 4010 Salaries- Regular 346,336 346,336 4190 Salary Adjustments 6,867 6,867 4310 Health/Life Insurance 65,673 65,673 4320 Dental Insurance 3,383 3,383 4330 Life Insurance 397 397 4410 FICA/Medicare 27,020 27,020 4420 IMRF Retirement 36,486 36,486 4510 Uniform Allowance 1,750 1,750 5110 Contractual Services 2,500 2,500 5310 Postage and Meter 20,000 20,000 5320 Telephone 1,500 1,500 5330 Printing and Publishing 8,000 8,000 5410 Dues 700 700 5420 Travel Expenses 450 450 2 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount 5430 Training 660 660 5450 Publications 100 100 6110 Materials and Supplies 12,900 12,900 6210 Office Supplies 6,300 6,300 6270 Small Equipment 0 0 6945 Development Expense 0 0 9904 Debt Service Transfer 733,186 733,186 9906 Transfer to Band Fund - 0 9922 Purchase Service- Information Technology 39,742 39,742 Total Finance Department 1,313,950 1,313,950 Police Commission (100.21) 4220 Salaries-Boards and Commissions 1,350 1,350 5110 Contractual Services 12,200 12,200 5330 Printing and Publishing 4,000 4,000 5420 Travel Expenses 500 500 5430 Training 1,000 1,000 5450 Publications 500 500 Total Police Commission 19,550 19,550 Police Department(100.22) 4010 Salaries- Regular 773,916 773,916 4020 Salaries-Sworn 3,521,449 3,521,449 4030 Salaries-Part Time 20,000 20,000 4050 Overtime- Regular 20,000 20,000 4055 Overtime-Sworn 225,000 225,000 4080 Career Ladder 35,000 35,000 4190 Salary Adjustments 143,270 143,270 4310 Health/Life Insurance 797,594 797,594 4320 Dental Insurance 38,711 38,711 4330 Life Insurance 4,347 4,347 4410 FICA/Medicare 362,506 362,506 4420 IMRF Retirement 77,287 77,287 4430 Employer Contribution- Police Pension 612,000 612,000 4510 Employee Uniforms 34,000 34,000 5110 Contractual Services 63,470 63,470 5310 Postage and Meter 3,000 3,000 5320 Telephone 31,360 31,360 5370 Repair and Maintenance-Vehicles 70,700 70,700 5410 Dues 2,000 2,000 5420 Travel Expense 6,425 6,425 5430 Training Expense 20,280 20,280 5440 Tuition Reimbursement 14,000 14,000 5450 Publications 1,900 1,900 6110 Materials and Supplies 23,620 23,620 6210 Office Supplies 21,350 21,350 6250 Fuel and Lubricants 139,220 139,220 6270 Small Equipment 33,050 33,050 6310 Canine Unit 0 0 8300 Capital - Equipment 0 0 8400 Capital -Vehicles 0 0 8700 Capital - Furniture 0 0 9920 Purchase Service- Risk Management 239,230 239,230 9922 Purchase Service- Information Technology 191,881 191,881 3 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount Total Police Department 7,526,566 7,526,566 Public Works-Administration (100.30) 4010 Salaries - Regular 101,607 101,607 4050 Overtime- Regular - 0 4190 Salary Adjustment 26,026 26,026 4310 Health/Life Insurance 29,324 29,324 4320 Dental Insurance 704 704 4330 Life Insurance 69 69 4410 FICA/Medicare 9,764 9,764 4420 IMRF Retirement 13,184 13,184 4510 Uniform Allowance 0 0 5110 Contractual Services 15,490 15,490 5310 Postage and Meter 2,500 2,500 5320 Telephone 3,300 3,300 5410 Dues 380 380 5420 Travel Expense 100 100 5430 Training 550 550 6210 Office Supplies 2,600 2,600 6270 Small Tools & Equipment 0 0 9920 Purchase Service- Risk Management 11,301 11,301 9922 Purchase Service- Information Technology 12,891 12,891 Total Public Works -Administration 229,790 229,790 Public Works-Streets Division (100.33) 4010 Salaries-Regular 1,056,836 1,056,836 4050 Overtime- Regular 19,000 19,000 4060 Overtime-Snow Removal 80,000 80,000 4110 Salaries -Seasonal - 0 4190 Salary Adjustment 31,904 31,904 4310 Health/Life Insurance 254,817 254,817 4320 Dental Insurance 3,304 3,304 4330 Life Insurance 1,311 1,311 4410 FICA/Medicare 90,862 90,862 4420 IMRF Retirement 122,694 122,694 4510 Uniforms 11,550 11,550 5110 Contractual Services 155,500 155,500 5320 Telephone 7,000 7,000 5370 Repair and Maintenance-Vehicles 85,000 85,000 5430 Training 500 500 5520 Street Lighting 283,000 283,000 6110 Materials and Supplies 230,000 230,000 6210 Office Supplies 1,500 1,500 6250 Fuel and Lubricants-Vehicles 108,500 108,500 6270 Small Tools and Equipment 1,000 1,000 6290 Safety Equipment and Supplies 1,500 1,500 8300 Capital - Equipment 0 0 8400 Capital-Vehicles 0 0 9920 Purchase Service- Risk Management 114,164 114,164 9922 Purchase Service- Information Technology 8,559 8,559 Total Public Works-Streets Division 2,668,501 2,668,501 Parks and Recreation Department(100.41) 4 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount 4010 Salaries-Regular 643,912 643,912 4030 Salaries -Part Time 49,804 49,804 4050 Overtime- Regular 14,000 14,000 4110 Salaries-Seasonal 261,700 261,700 4190 Salary Adjustment 18,812 18,812 4310 Health/Life Insurance 149,332 149,332 4320 Dental Insurance 7,398 7,398 4330 Life Insurance 904 904 4410 FICA/Medicare 75,599 75,599 4420 IMRF Retirement 75,050 75,050 4510 Uniform Allowance 5,471 5,471 5110 Contractual Services 186,850 186,850 5310 Postage and Meter 5,923 5,923 5320 Telephone 12,000 12,000 5330 Printing and Publishing 14,300 14,300 5370 Repair and Maintenance-Vehicles 8,000 8,000 5410 Dues 140,588 140,588 5420 Travel Expense 0 0 5430 Training 1,450 1,450 5440 Tuition Reimbursement 0 0 5450 Publications 500 500 5510 Utilities 46,300 46,300 6110 Materials and Supplies 123,000 123,000 6210 Office Supplies 3,000 3,000 6250 Fuel and Lubricants-Vehicles 21,600 21,600 6270 Small Tools& Equipments 2,500 2,500 6920 Special Events 31,600 31,600 6950 Forestry Expenses 20,000 20,000 8300 Capital - Equipment 0 0 8400 Capital -Vehicles 0 0 8800 Capital - Park Improvements 0 0 9920 Purchase Service- Risk Management 72,607 72,607 9922 Purchase Service- Information Technology 36,807 36,807 Total Parks and Recreation Department 2,029,007 2,029,007 Total General Fund 16,294,746 16,294,746 Total Police Protection (Police Protection Levy) 6,474,773 547,983 Total Soc. Sec./Med Fund (FICA Levy) 654,160 563,740 Total Retirement Fund (IMRF Levy) 436,232 399,170 Total Risk Management Fund (Liab. Ins. Levy) 546,321 499,838 Total General Fund (General Corporate Levy) 8,183,260 1,941,577 Total General Fund 16,294,746 3,952,308 SPECIAL REVENUE FUNDS Tourism Fund (200) 5110 Contractual 14,500 14,500 6940 Administrative Expenses 35,750 35,750 Total Tourism Fund 50,250 50,250 Pageant Fund (205) 5 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount 5110 Contractual 4,500 4,500 6110 Materials and Supplies 1,000 1,000 6940 Administrative Expense 600 600 Total Pageant Fund 6,100 6,100 Band Fund (210) 5110 Contractual 15,000 15,000 6110 Materials and Supplies 2,000 2,100 Total Band Fund 17,000 17,100 Civil Defense Fund (220) 5375 Repairs and Maintenance- Equipment 1,200 1,200 6110 Materials and Supplies 1,000 1,500 Total Civil Defense Fund 2,200 2,700 Audit Fund (230) 5110 Contractual Services 34,200 34,200 Total Audit Fund 34,200 34,200 26,261 Annexation Fund (260) 6970 Distribution Operating Fees 115,000 115,000 8100 Capital -Land Acquisition 0 0 9942 Transfer-Capital Improvement 33,000 33,000 Total Annexation Fund 148,000 148,000 Motor Fuel Tax Fund (270) 6110 Materials and Supplies 306,000 306,000 8600 Capital -Street Improvements 0 0 9904 Transfer-Debt Service 493,650 493,650 9942 Transfer-Capital Improvements Fund 75,000 75,000 Total Motor Fuel Tax Fund 874,650 874,650 Developer Donation Fund (280) 6970 Distributions-Schools 115,000 115,000 6980 Distributions - Library District 25,000 25,000 6990 Distributions- Fire Protection District 25,000 25,000 Total Developer Donation Fund 165,000 165,000 Developer Donation Fund -Parks (280.41) 8800 Capital -Park Improvements 0 0 9902 Transfer- Rec Center Construction Fund 82,500 82,500 9942 Transfer-Capital Improvements 165,000 165,000 Total Developer Donation Fund -Parks 247,500 247,500 Tax Increment Fund (290) 5110 Contractual Services 25,000 25,000 8900 Public Improvements 0 0 9901 Transfer-General Fund 3,500 3,500 9904 Transfer- Debt Service Fund 238,830 238,830 Total Tax Increment Fund 267,330 267,330 DEBT SERVICE FUNDS 6 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount Debt Service Fund (300) 7100 Bond Principal Payments 1,095,000 1,095,000 7200 Bond Interest Payments 480,192 480,192 7300 Paying Agent Fees 2,125 2,125 Total Debt Service Fund 1,577,317 1,577,317 CAPITAL PROJECTS FUNDS Special Service Area#1A(420) 9904 Transfer- Debt Service 27,796 27,796 Total Special Service Area#1A 27,796 27,796 Special Service Area#4A(424) 9936 Transfer-Utility Improvements Fund 16,847 16,847 Total Special Service Area#1A 16,847 16,847 Capital Improvements Fund (440) 8100 Capital - Land Acquisition 0 0 8200 Capital - Building Improvements 50,000 50,000 8600 Capital -Street Improvements 282,500 282,500 8800 Capital -Park Improvements 165,000 165,000 8900 Capital -Other Improvements 0 0 Total Capital Improvements Fund 497,500 497,500 ENTERPRISE FUNDS WATER/SEWER FUND Public Works-Water Division (510.31) 4010 Salaries- Regular 621,046 621,046 4050 Overtime- Regular 36,000 36,000 4110 Salaries-Seasonal 11,500 11,500 4190 Salary Adjustments 16,084 16,084 4310 Health/Life Insurance 140,499 140,499 4320 Dental Insurance 1,760 1,760 4330 Life Insurance 725 725 4410 FICA/Medicare 52,374 52,374 4420 IMRF Retirement 71,823 71,823 4510 Uniform Allowance 5,225 5,225 5110 Contractual Services 82,500 82,500 5310 Postage and Meter 3,500 3,500 5320 Telephone 11,220 11,220 5370 Repair and Maintenance-Vehicles 9,000 9,000 5410 Dues 500 500 5430 Training Expenses 3,000 3,000 5440 Tuition Reimbursement 1,750 1,750 5510 Utilities 150,000 150,000 6110 Materials and Supplies 297,000 297,000 6210 Office Supplies 1,250 1,250 6250 Fuel and Lubricants-Vehicles 18,000 18,000 7 2009110 2009/10 Property Tax Budget Appropriation Levy Amount 6270 Small Tools and Equipment 2,500 2,500 8200 Capital -Buildings 55,000 55,000 8300 Capital - Equipment 12,000 12,000 8400 Capital -Vehicles 18,000 18,000 9510 Depreciation Expense 350,000 350,000 9904 Transfer-Debt Service Fund 73,553 73,553 9920 Purchase Service- Risk Management 52,296 52,296 9921 Purchase Service-General Fund 200,162 200,162 9922 Purchase Service- Information Technology 8,898 8,898 9923 Purchase Service-Audit Fund 3,638 3,638 9936 Transfer- Utility Improvements Fund 0 0 9942 Transfer-Capital Improvements Fund 17,400 17,400 Total Public Works-Water Division 2,328,203 2,328,203 Public Works -Wastewater Division (510.32) 4010 Salaries- Regular 629,658 629,658 4050 Overtime- Regular 40,000 40,000 4190 Salary Adjustments 5,000 5,000 4110 Salaries -Seasonal 17,264 17,264 4310 Health/Life Insurance 126,957 126,957 4320 Dental Insurance 4,817 4,817 4330 Life Insurance 690 690 4410 FICA/Medicare 52,932 52,932 4420 IMRF Retirement 73,295 73,295 4510 Uniform Allowance 5,225 5,225 5110 Contractual Services 94,500 94,500 5310 Postage and Meter 2,500 2,500 5320 Telephone 16,000 16,000 5370 Repair and Maintenance-Vehicles 15,000 15,000 5375 Repair and Maintenance- Equipment 75,000 75,000 5380 Repair and Maintenance- Utility System 30,000 30,000 5410 Dues 200 200 5430 Training Expenses 1,250 1,250 5440 Tuition Reimbursement 875 875 5450 Publications 100 100 5510 Utilities 315,000 315,000 5580 Disposal 170,000 170,000 6110 Materials and Supplies 180,000 180,000 6210 Office Supplies 500 500 6250 Fuel and Lubricants -Vehicles 20,000 20,000 8400 Capital -Vehicles 0 0 9510 Depreciation Expense 680,000 680,000 9904 Transfer- Debt Service Fund 9,348 9,348 9920 Purchase Service- Risk Management 59,471 59,471 9921 Purchase Service-General Fund 215,362 215,362 9922 Purchase Service- Information Technology 3,633 3,633 9923 Purchase Service-Audit Fund 3,494 3,494 9936 Transfer- Utility Improvements Fund 0 0 9942 Transfer-Capital Improvements Fund 2,500 2,500 Total Public Works-Wastewater Division 2,850,571 2,850,571 Total Water/Sewer Fund 5,178,774 5,178,774 Capital Development Fund (550) 8 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount 9940 Transfer- Utility Improvements Fund 0 0 Total Capital Development Fund 0 0 Utility Improvements Fund (580.31 &32) 8500 Capital -Water Utility Improvements 0 0 8500 Capital -Sewer Utility Improvements 0 0 Total Utility Improvements Fund 0 0 Marina Operations Fund (590) 5110 Contractual Services 30,000 30,000 6940 Administrative Expenses 19,000 19,000 Total Marina Operations Fund 49,000 49,000 INTERNAL SERVICE FUNDS Health Insurance Fund (600) 4310 Insurance Premiums- Health/Vision 1,380,875 1,380,875 4315 Insurance Premiums-Other 280,000 280,000 4320 Insurance Premiums - Dental 62,000 62,000 4340 Insurance Premiums-Vision 9,287 9,287 5240 Claims 160,000 160,000 6960 Miscellaneous Expense 1,000 1,000 1,893,162 1,893,162 Risk Management Fund (610) 5950 MCMRMA Premiums 700,000 700,000 5960 Insurance Premiums-Other 1,850 1,850 5980 Property Damage 50,000 50,000 6940 Administrative Expense 4,250 4,250 6960 Miscellaneous Expense 500 500 9921 Purchase of Service-General Fund 19,500 19,500 Total Risk Management Fund 776,100 776,100 Information Technology Fund (620) 4010 Salaries- Regular 131,592 131,592 4190 Salary Adjustment 2,609 2,609 4310 Health/Life Insurance 28,128 28,128 4320 Dental Insurance 886 886 4330 Life Insurance 138 138 4410 FICA/Medicare 10,266 10,266 4420 IMRF Retirement 14,319 14,319 4510 Uniforms 350 350 5110 Contractual Services 94,372 94,372 5320 Telephone 2,500 2,500 5410 Dues 750 750 5420 Travel 325 325 5430 Training 700 700 5440 Tuition Reimbursement 0 0 5450 Publications 100 100 6110 Materials &Supplies 15,140 15,140 6210 Office Supplies 17,200 17,200 6270 Small Tools and Equipment 44,450 44,450 9510 Depreciation Expense 10,500 10,500 9 2009/10 2009/10 Property Tax Budget Appropriation Levy Amount Total Information Technology Fund 374,325 374,325 FIDUCIARY FUNDS Employee Flexible Spending Fund (700) 6965 Reimbursements 110,000 110,000 Total Employee Flexible Spending Fund 110,000 110,000 Police Pension Fund (760) 4910 Pension Payments 1,100,000 1,100,000 4920 Disability Payments 100,000 100,000 4930 Death Benefit Payments 48,000 48,000 4940 Non-Duty Disability Benefit Payments 60,000 60,000 5110 Contractual Services 45,000 45,000 5410 Dues 2,000 2,000 5985 Annual Compliance Fee 3,200 3,200 9923 Purchase of Service-Audit Fund 3,100 3,100 Total Police Pension Fund 1,361,300 1,361,300 639,897 McHenry Economic Dev. Fund (730) 6960 Miscellaneous Expense 100 100 Total McHenry Economic Dev. Fund 100 100 Retained Personnel Fund (740) 5220 Engineering Fees-Consultant 150,000 150,000 5221 Engineering Fees-Staff 0 0 5230 Legal Fees 30,000 30,000 6960 Miscellaneous Expense 1,000 1,000 Total Retained Personnel Fund 181,000 181,000 Total All Funds $ 30,150,197 $ 30,150,797 4,618,466 10 SECTION 2. The City Clerk of the City of McHenry, Illinois, is hereby ordered and directed to file with the County Clerk of McHenry County, Illinois, on or before the time required by law, a properly certified copy of this ordinance. SECTION 3. This ordinance shall take effect from and after its passage, approval and publication according to law. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. PASSED and APPROVED this 7t'day of December, 2009. Voting Aye: Voting Nay: Absent: Not Voting: Abstained: Mayor ATTEST: City Clerk 2009 Property Tax Levy Process November, 2009 • Municipalities must estimate the revenues required from property taxes and consider a proposed levy at a public meeting which must be approved by the majority of the elected body. The estimate must be considered at least 20 days prior to the consideration and passage of the tax levy ordinance. Resolution on agenda for 1112109 • A public hearing will be held prior to the passage of the tax levy ordinance. Notice of the public hearing will be posted in the McHenry Municipal Center. Public Hearing Notice will be posted from 11/9/09 and 12/7/09. December, 2009 • The public hearing will be held prior to the passage of the tax levy ordinance. During the hearing, public comments on the proposed tax levy will be permitted. Public hearing scheduled for 1217109 • Upon closure of the public hearing, the City can immediately consider a tax levy . ordinance. The tax levy ordinance must be passed and filed with the County Clerk no later than the last Tuesday of December (12/29/09). The tax levy ordinance effectively becomes the tax levy submitted to the County Clerk. Tax levy ordinance will be on agenda for 12 7109. Tax levy ordinance (request) filed with County Clerk prior to 12129109. March,2009 • The County Clerk finalizes the compilation of the Equalized Assessed Valuation statistics in March. April,2009 • The County Clerk issues (historically)the final tax levy information in April. City of McHenry,Illinois - Property Tar Informs8on 2000•Presets - Request Actual Actual Actual Actual Actual Actual Actual Actual Actual 2009 2008 2007 __2006 2005 2004 2003 2002 2001 2000 Prior Properly j888,772,578 $855,729246 $807,134,907 $740,957.342 $658,384,377 $584,352.954 $518.137,074 $486,448,660 j.r,it5,011 $404,841.359 Now Construction 8,500,000 18.100.045 29.536,838 28.113.412 31,704.882 28.649.761 23.400,158 31,425,619 1BA96201 19.607.790 Annexations 100.000 287,002 346,385 141260 456,900 32.05,711 735,693 262,695 726,913 109,345 Total EAV 875,372,576 874,117,280 837,018R00 709.212,014 888,545559 815,308,448 568.108,099 518,137,074 464.537.185 424,618.494 Dollar Charge 1,255,296 37.099,080 8706,166 80,665.855 73,237,713 - 47.200.347 49.971,025 63,599,889 39,918,891 31b47,477 Percentage Change 0.14% 4.40% 0.80% 11.70% - 11.90% 0.10% 9.64% 11.54% 9.40% 8.03% PT-Rates Corporals 0.2218 0.2338 0.2296 0.2240 0.2309 0.2294 02155 02157 0.2153 0.2157 Police Protection 0.0625 0.0626 0.0615 0.0829 0.0654 0.0691 0.0548 0.0839 0.0881 0.0871 Band 0.0000 0.0019 0.0015 0.0009 0.0008 0.0003 0.0008 0.0000 0.0031 0.0027 CIr9 Data" 0.0000 0.0003 0.0005 0.0007 0.0001 0.0005 0.0008 0.0009 0.0010 0.0011 Audit 0.0030 0.0030 0.0032 0.0033 0.0034 0.0034 0.0024 0.0028 0.0028 0.0032 Insurance 0.0571 0.0443 0.0435 0.0563 0.0600 0.0873 0,0729 0.0795 0.0808 0.0777 IMRF 0.0456 0.0320 0.0314 0.0320 0.0332 0.0343 0.0371 0.0470 0.0484 0.1437 Social Security 0.0644 0.0644 0.0632 0.0647 0.0673 0.0895 0.0753 0.0820 0.0045 Public Library 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Debt Service 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Police Pension 0.0731 0.0711 0.0098 - 0.0714 0.0750 9.0731 0.0729 0.0733 0.0797 0.0777 Public Benefit 0.0000 0.0000 0.0000 0.0000 0.0000 0.0074 0.0079 0.0088 0.OD98 0.0113 Total 0.6276 0.5134 0.5042 0.5161 0b371 0.l1548 0,5534 0.5739 Ob915 0.6002 02% -3.6% 3.0% Extension S4,618,466 $4.487.718 $4.220,246 $3.969,903 $3.096.165 $3,412AN $3.143,914 U973,593 $2.747.740 j2,648,564 Extension%Change - 2.9% 8.3% 0.3% 7.3% 8.4% 8.5% 5.7% 0.2% 7.0% 7.7% Request Actual Actual Actual Actual Actual Actual Actual Actual Aclud 244Y 24Q4 244Z 2449 24� 2444 am m nu 24Q4 PT•Yield Corporate 1.941.576.37 2.043.686.20 1,921.793.79 1.722.678.45 1.589.856.36 1.411.521.87 1241,320.42 l,117,420.97 1.000.151.21 915,905.93 Police Protection 547,98323 547,197.42 514.766.19 483,745.50 450.309.19 425,178.14 388,134.05 331.097.42 307,059.08 284,919.01 Bend 0.00 18,80823 12,555.27 0.921.84 5,500.37 1,845.93 4.544.88 0.00 14,400.65 11.464.70 Ch4I Defense 0.00 2.622.35 4.185.09 6.383.50 088.65 4,922.47 4,544.86 4,883.23 4,645.37 4.670.00 Audit 26.261.18 26,223.52 26,784.58 25,379.33 23.410.57 20,920.49 13.034.59 14,500.00 13.007.04 13.587.79 Insurance 499.037.74 387,233.96 364,102.92 432.988.83 413.127.70 414.102.58 414.150.80 411.918.97 375,340.05 329.928.57 IMRF 399,169.89 279,717.53 262.823.71 246,102.54 228.597.32 211.050.80 210,788.10 243,524.42 224,838.00 810,178.78 Sold Security t183,739.94 562,931.53 528,995.50 497,508.78 463,391.51 427.639.37 427,705.40 424,872AO 392,533.92 Public Library 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 Police Pension 839,897.35 021.497.39 554,238.70 649.110.52 -523.295.08 450,000.00 414.150.80 360.000.00 370.236.14 329.928.57 Public Benefit 0.00 0.00 0.00 0.00 0.00 45 532.83 44 ae0.54 45 598.08 45 24.84 47 981.89 Told, $4.618,488 j4,487,71t1 j4,220248 $3,969,903 $3,698,185 j3.412,714 j3,143,914 j2,973,593 $2,747.740 j2,5gg584 Dollar Change 130,748 287.472 250.343 271,718 285,470.23 266,800.00 170,320.95 225,853.37 199,176.06 182,667.04 Percent Increase 2.9% 6.3% 6.3% 7.3% 8.4% 0.5% 5.7% 82% 7.8% 7.7% U:1Prapaty Tax LevyMLEVY 20092009•P-HISTSHT EAV History with Projections 1984-2014 Change% Existing (Over Prior New Year Total Eav Chan e° Pro a Year Total) Pro a Chan a Annexations Change° 1984 $97,429,797 $97,429,797 1985 101,063,521 3.73% 101,063,521 3.73% 1986 109,252,700 8.10% 109,252,700 8.10% 1987 119,893,514 9.74% 119,893,514 9.74% 1988 143,490,204 19.68% 143,490,204 19.68% 1989 171,490,204 19.51% 171,490,204 19.51% 1990 193,865,832 13.05% 193,865,832 13.05% 1991 220,550,512 13.76% 220,550,512 13.76% 1992 248,464,716 12.66% 236,471,098 7.22% 11,816,080 177,538 1993 267,773,417 7.77% 267,773,417 7.77% 1994 284,534,858 6.26% 273,611,617 2.18% 10,843,220 80,021 1995 312,488,385 9.82% 312,488,385 9.82% 1996 332,980,773 6.56% 321,326,778 2.83% 11,434,066 219,929 1997 348,539,706 4.67% 340,456,745 2.25% 7,932,810 -30.62% 150,145 -31.73% 1998 370,468,143 6.29% 356,307,441 2.23% 13,826,401 74.29% 334,301 122.65% 1999 393,071,017 6.10% 377,935,567 2.02% 14,637,587 5.87% 497,863 48.93% 2000 424,618,494 8.03% 404,841,359 2.99% 19,607,790 33.96% 169,345 -65.99% 2001 464,537,185 9.40% 445,515,011 4.92% 18,295,261 -6.69% 726,913 329.25% 2002 518,137,074 11.54% 486,448,860 4.72% 31,425,519 71.77% 262,695 -63.86% 2003 568,108,099 9.64% 543,972,248 4.99% 23,400,158 -25.54% 735,693 180.06% 2004 615,306,446 8.31% 584,352,984 7.42% 28,649,751 22.43% 2,305,711 213.41% 2005 688,546,159 11.90% 656,384,377 6.68% 31,704,882 10.66% 456,900 -80.18% 2006 769,212,014 11.72% 740,957,342 7.61% 28,113,412 -11.33% 141,260 -69.08% 2007 837,018,200 8.82% 807,134,997 4.93% 29,536,838 5.06% 346,365 145.20% 2008 874,117,280 4.43% 855,729,246 2.24% 18,100,045 -38.72% 287,989 -16.85% 2009 est 875,372,576 0.14% 868,772,576 -0.61% 6,500,000 -64.09% 100,000 -65.28% 2010 est 899,678,028 2.78% 892,880,028 2.00% 6,695,000 3.00% 103,000 3.00% 2011 est 924,673,529 2.78% 917,671,589 2.00% 6,895,850 3.00% 106,090 3.00% 2012 est 950,378,999. 2.78% 943,167,000 2.00% 7,102,726 3.00% 109,273 3.00% 2013 est 976,814,938 2.78% 969,386,579 2.00% 7,315,808 3.00% 112,551 3.00% 2014 est 1,004,002,447 2.78% 996,351,237 2.00% 7,535,282 3.00% 115,928 3.00% Average 9.65% EAV City of McHenry, IL Property Tax Levy Levy 2008 (Collected 2009) Levy 2009 (Collected 2010) 2008 2008 2008 2009 Requested Certified Certified 2009 Expected Fund/Name Extension Extension Rate Extension Rate 001 Corporate $2,210,063 $2,043,686 $0.2338 $1,941,577 0.2218 005 IMRF 302,247 279,718 0.0320 399,170 0.0456 014 Police Protection 591,981 547,197 0.0626 547,983 0.0626 015 Police Pension 671,875 621,497 0.0711 639,897 0.0731 027 Audit 28,802 26,224 0.0030 26,261 0.0030 035 Liability Insurance 418,718 387,234 0.0443 . 499,838 0.0571 044 Band 18,439 16,608 0.0019 0 0.0000 045 Public Benefit 0 0 0.0000 0 0.0000 046 ESDA 2,813 2,622 0.0003 0 0.0000 047 Social Security 608,345 562,932 0.0644 563,740 0.0644 Total $4,853,283 $4,487,718 $0.5134 $4,618.466 $0.5276 CONSENT AGENDA The Consent Agenda for the December 7, 2009, City Council meeting consists of the following items: A. Ordinance amending Municipal Code under Home Rule Powers of the City of McHenry; B. November 30, 2009 City Council meeting minutes; C. As Needed Checks; and D. List of Bills. REGULAR MEETING NOVEMBER 30,2009 Mayor Law called the regularly scheduled November 30, 2009 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were: City Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant City Administrator Hobson, Construction Neighborhood Services Director Schwalenberg, Public Works Director Schmitt, Finance Director Black, Parks and Recreation Director Merkel,Chief of Police Brogan, City Engineer Cieslica. PUBLIC INPUT SESSION Michael and Michelle Krumsee of 5512 Sherman Drive addressed Council regarding the recent notification of the City's intent to close the Munchkin Preschool Program. They recognized that the City has made an effort to keep the preschool open; however parents of the program participants believe the notification of impending closure was too short as the program will close mid-year. Mr. and Mrs. Krumsee stated they would like to know what needs to be done to re-establish the program. Mayor Low advised that City Administrator Maxeiner would contact the Krumsee's on Tuesday, December 1st with the information requested. CONSENT AGENDA Alderman Peterson requested Consent Agenda Item D. Minutes of the November 16, 2009 regularly scheduled Council meeting be pulled for amendment. Motion by Wimmer, seconded by Condon,to approve the Consent Agenda as amended: A. Resolution authorizing annual adjustment for water/sewer rates; B. Resolution in support of and participation in McHenry County Natural Hazard Mitigation Plan; C. Committee Recommendation:schedule a Public Hearing for proposed Highway Overlay District; E. List of Bills: 3 DIMENSIONS SALON 30.00 ACRES GROUP 8,685.00 ADVANTAGE MECHANICAL INC 332.50 AMELIO, ROBERT 211.50 ARNET, ALICE 12.27 AT&T 5,747.94 AT&T LONG DISTANCE 31.31 AUTO TECH CENTERS INC 310.23 AUTO TRUCK GROUP 425.14 BIRK, ADRIANA 24.00 BIRK, JOHN 131.26 BREMER, CURTIS H 52.00 BURRIS EQUIPMENT COMPANY 114.50 BUSS FORD SALES 124.86 CAREY ELECTRIC 1,342.00 CARMICHAEL CONSTRUCTION 13,673.00 CDW GOVERNMENT INC 321.78 CENTEGRA OCCUPATIONAL ME 107.80 CHEMICAL PUMP SALES AND 106.00 CLEVELAND MOTION CONTROL 17,075.83 Page 2 November 30,2009 COMCAST CABLE 75.78 CONAWAY, TINA 68.30 CONCRETE SOLUTIONS 51.00 CONKLIN, CHARLENE 380.00 CRESCENT ELECTRIC SUPPLY 312.39 CURRAN CONTRACTING COMPA 1,853.94 DAWSON, CHRISTINE 35.36 DEBOLT, JUSTIN 8.00 DELL MARKETING LP 1,339.40 DOCUMENT IMAGING DIMENSI 248.25 DUNKIN' DOGS GROOMING 30.00 ED'S RENTAL 6 SALES INC 71.04 EDER CASELLA 6 CO 12,350.00 EJ EQUIPMENT 271.76 ENVIRONMENTAL RESOURCE A 142.10 FAMILY TAILOR SHOP 11.00 FAST EDDIES CAR WASH 144.60 FISCHER BROS FRESH 2,502.00 FITNESS FIRST 529.00 FLESCH COMPANY INC, GORD 93.86 FONE ZONE-MCHENRY, THE 12.99 FOP UNITS I/II 1,900.00 FOXCROFT MEADOWS INC 809.58 FREUND, LORETTA 40.00 GALLS AN ARAMARK CO LLC 627.59 GLICK, DEBORAH A 22.73 GREAT LAKES FIRE & SAFET 48.97 HAWKINS INC 1,952.80 HD SUPPLY WATERWORKS 1,933.60 HOME STATE BANK 48,987.50 HP SHOOTING CENTER INC 187.01 ILLINOIS MUNICIPAL LEAGU 1,626.00 IPRA 717.00 IUOE, LOCAL 150 1,908.32 JULIE INC 243.75 JUNGMANN, MARLENE B 412.00 KALE UNIFORMS INC 1,256.12 KIMBALL MIDWEST 323.54 KING, LAURA 42.78 KTD INC 34.08 KUNZER, KATHLEEN 16.00 LEAGUE OF IL BICYCLISTS 50.00 MARSH USA INC 5,138.00 MAZZUCA, JOE 92.00 MCHENRY ANALYTICAL WATER 425.00 MCHENRY COUNTY CHIEFS OF 105.00 MCHENRY FIRESTONE 276.00 MCHENRY SPECIALTIES 5.00 MCHENRY TOWNSHIP ROAD DI 9,116.60 MCMASTER-CARR SUPPLY CO 44.00 MEADE ELECTRIC COMPANY I 242.22 MENARDS - WOODSTOCK 284.04 MENNON RUBBER & SAFETY P 172.19 METROPOLITAN INDUSTRIES 1,893.62 MEYER MATERIAL COMPANY 843.91 MIDWEST METER INC 451.18 MINUTEMAN PRESS OF MCH 1,035.08 MOLNAR, JAMES 75.40 MOORE, KEVIN 25.50 MORITZ, SHERRIE 43.09 MUNICIPAL CLERKS OF LAKE 20.00 NATIONAL GUARDIAN LIFE I 42.33 NCISC ATTN: C MURRAY AQU 800.00 NCPERS GROUP LIFE INS. 304.00 NEXTEL 1,785.97 NICOR GAS 4,175.48 NORTHERN ILLINOIS POLICE 20.00 NORTHERN TOOL 5 EQUIPMEN 51.43 NORTHWEST HERALD 211.60 OLSEN SAFETY EQUIPMENT C 95.82 ONEYS TREE FARM 340.00 Page 3 November 30,2009 ORIENTAL TRADING CO INC 312.12 OTTOSEN BRITZ KELLY COOP 612.50 PETROLIANCE LLC 7,163.99 PETTIBONE & CO, P F 1,511.12 PITEL SEPTIC INC 375.00 PORTER LEE CORPORATION 35.00 POSTMASTER MCHENRY IL 44.00 PRECISION SERVICE & PART 234.98 PROMISING PICASSOS INC 290.00 QUICK, KATHLEEN 41.69 RADICOM INC 529.98 RESERVE ACCOUNT 1,727.60 ROC CONSTRUCTION SUPPLY 81.36 ROTH, SALLY 480.41 SCHMITT, MATTHEW 24.00 SCHULHOF COMPANY 743.27 SEC GROUP INC 27,578.52 SHERMAN MECHANICAL INC 275.00 SPWER FINANCIAL 384.64 SPRING ALIGN OF PALATINE 745.16 STAN'S FINANCIAL SERVICE 222.00 STANARD & ASSOCIATES INC 2,829.50 STANS OFFICE TECHNOLOGIE 558.35 STAPLES BUSINESS ADVANTA 392.89 STATE POLICE SERVICES FU 5,055.48 STATE TREASURER IDOT 5,937.79 STEKL, DIANE 510.00 TEGTMEIER, TERRY 138.00 THOMAS TRUCKING INC, KEN 490.00 TRAFFIC CONTROL & PROTEC 265.98 UNITED PARCEL SERVICE 29.86 VERIZON WIRELESS 155.10 VIKING CHEMICAL COMPANY 4,299.00 VISU-SEWER OF ILLINOIS L 2,932.50 WALAT, HOLLY 77.07 WALMART COMMUNITY 668.57 WASTE MANAGEMENT OF WI P 8,268.93 WATER SOLUTIONS UNLIMITE 9,400.00 ZAHN, DAN 278.00 ZUKOWSKI ROGERS FLOOD & 8,477.50 GRAND TOTALS 254,820.38 FUND TOTALS GENERAL FUND 78,394.25 AUDIT EXPENSE FUND 12,350.00 DEVELOPER DONATION FUND 13,673.00 DEBT SERVICE-1997A FUND 49,372.14 CAPITAL IMPROVEMENTS FUND 6,635.67 WATER/SEWER FUND 57,555.04 UTILITY IMPROVEMENTS FUND 22,353.15 RISK MANAGEMENT FUND 5,400.00 INFORMATION TECHNOLOGY FUND 2,312.13 RETAINED PERSONNEL ESCROW 6,775.00 TOTALS 254,820.38 Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Alderman Peterson requested that all impacted property owners of the proposed Highway Overlay District be notified of the Public Hearing when it would be considered. Page 4 November30,2009 CONSENT AGENDA ITEM D: MINUTES OF COUNCIL REGULARLY SCHEDULED MEETING OF NOVEMBER 16,2009 Alderman Peterson requested the Minutes of Council's November 16, 2009 regularly scheduled meeting be amended to reflect a 4% rate increase for park facility and use fees. He noted the request from the Parks and Recreation Committee included a 4% increase and not a 10% increase as previously stated in the Council minutes. Motion by Peterson, seconded by Wimmer, to approve the Council minutes of the November 16, 2009 regularly scheduled meeting as amended. Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR ONE-YEAR EXTENSION TO EXISTING TEMPORARY USE VARIANCE DEMOS ARCHOS, 1213 NORTH RIVERSIDE DRIVE Deputy City Administrator Martin stated Council at its October 20, 2008 regularly scheduled meeting granted a temporary use variance to Jim Archos for his property located at 1213 North Riverside Drive. The temporary use variance allowed Mr. Archos to utilize the first floor of his building as a residential dwelling for a period of one year in light of difficult economic conditions. As the property is zoned C4, residential use on the first floor is not a permitted use. Council granted the request for one year with a term expiring October 20, 2009. Deputy City Administrator Martin stated Mr. Archos has requested an extension of his temporary use permit. Mr.Archos has not received any property maintenance violations on this property during the past year. Staff has reviewed the request and recommends a one-year extension. Alderman Condon stated she would prefer that the use variance not be extended, but realized in light of the current economy, it would be best to have the building utilized as a residence rather than remain vacant. Alderman Glab opined the economy will hopefully improve and the request for extension would not come forward again. Motion by Schaefer, seconded by Blake, to accept Staffs recommendation to approve the extension of a temporary use variance to allow a dwelling unit on the first floor of the building located at 1213 North Riverside Drive in the C4 Downtown Commercial Zoning District, as requested by Demos Archos, with a term expiring October 20, 2010. Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Page 5 November 30,2009 COMMITTEE RECOMMENDATION: ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 14, SECTION 14-32, DAMAGING PROPERTY AND GRAFFITI Deputy City Administrator Martin stated the City currently addresses graffiti and property damage in the Municipal Code. However, there is no provision to require property owners to remove the graffiti from their premises. The Community Development Committee has considered amendments to the existing graffiti ordinance whereby property owners would be required to remove graffiti from their property in a timely manner. Deputy City Administrator Martin noted the proposed amendments to the ordinance have been reviewed by the Construction and Neighborhood Services Department and the Police Department as well as City Attorney McArdle. It is the recommendation of the Committee to amend Chapter 14 of the Municipal Code as presented. Alderman Schaefer commented he would like to see something in the ordinance that addresses punishment more heavily along with enforcement measures. Alderman Peterson stated he would like to see restitution for the victim more clearly addressed. Alderman Condon noted she struggled with the issue of requiring property owners to remove graffiti. She questioned the requirement to comply within two days of notice, but noted extenuating circumstances would be recognized. Alderman Peterson realized some burden may be on Staff due to the large number of foreclosures in the current economy and noted properties may have to be liened to recoup City losses relating to cleanup of properties. Motion by Santi, seconded by Condon, to accept the recommendation of the Community Development Committee, to pass and approve an ordinance amending Municipal Code Chapter 14,Section 14-32, relating to Damaging Property and Graffiti, as presented. Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RENEWAL OF PACE/DIAL-A-RIDE LOCAL SHARE AGREEMENT Finance Director Black stated the City has annually entered into an agreement with Pace/Dial-A-Ride for curb-to-curb service within the City since 1987. The program is funded via user fees, PACE subsidies and a local share portion.The user fee fares are as follows: Full Fare $1.75 Reduced Fare $0.75 Transfer $0.10 Reduced Transfer $0.05 Page 6 November30,2009 Director Black stated the 2010 agreement includes the following revenue source amounts as compared to the current amounts in the 2009 agreement: Revenue Source 2010 2009 Rider Fares $ 14,000 $ 8,500 PACE Subsidy $227,528 $223,725 Local Share $ 68,340 $ 70,311 Program Total $309,868 $302,536 Director Black noted PACE has maintained their share while the City's portion has been reduced. Director Black stated it is Staffs recommendation to authorize the Mayor's execution of an agreement with PACE/Dial-A-Ride for curb-to-curb service within the City of McHenry at a local share cost of$68,340 as presented. Alderman Wimmer stated he is glad PACE is coming through with financial support of the program once again. Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to authorize the Mayor's execution of the PACE/Dial-A-Ride Local Share Agreement for 2010, including a local share amount of$68,340. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. 2010 STREET REPLACEMENT PROGRAM: 1. APPROVE PRELIMINARY ENGINEERING SERVICES AGREEMENT FOR MOTOR FUEL TAX FUNDS WITH IDOT AND SEC GROUP FOR AN AMOUNT OF 5%. OR EQUAL TO AWARDED CONTRACT COST. NOT-TO-EXCEED$150,000; 2. AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR PROGRAM City Administrator Maxeiner stated Council on October 12, 2009 approved a list of 33 streets including alternates for the 2010 street resurfacing program. The City anticipates selling approximately $3.44 million in bonds to finance this project. Repayment of the bonds will be from the Motor Fuel Tax (MFT) Fund. City Administrator Maxeiner noted City Engineer SEC Group has submitted an IDOT required engineering services agreement to cover the bid specification and cost estimate, assistance in bid tabulation and recommendation of the award of bid for the street replacement project. The amount of the agreement is 5% of the awarded contract cost in an amount not-to-exceed$150,000. Page 7 November 30,2009 City Administrator Maxeiner stated, in addition to approval of the engineering services agreement, Staff is seeking authorization to publicly bid the 2010 street replacement program. Responding to an inquiry, City Engineer Steve Cieslica stated the project would go out to bid in February 2010. City Administrator Maxeiner acknowledged Mr. Cieslica is leaving SEC Group and another SEC engineer would be assigned to the project. Motion by Wimmer, seconded by Santi,to accept Staffs recommendation regarding the 2010 Street Replacement Program: 1. Authorize the Mayor's execution of an engineering services agreement with SEC Group for preparation of bid documents, bid tabulation and recommendation of award of bid in the amount of 5% of the awarded contract cost, in an amount not- to-exceed$150,000; 2. Authorize Staff to publicly bid the Program. Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low reported the street dedication of the intersection of Bonner Drive and Beach Drive as Honorary Carmon L. Hodges Way will take place on Thursday, December 3, 2009 at 11 a.m. in the Municipal Center Council Chambers. The dedication will be held inside due to the possibility of inclement weather. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS Assistant City Administrator Hobson reported the Parks Department holiday activities will be held at Riverwood School on Saturday, December 5th from 9:30 a.m. until noon. FUTURE AGENDA ITEMS No Future Agenda Items were discussed. EXECUTIVE SESSION:COLLECTIVE BARGAINING Motion by Wimmer, seconded by Santi,to go into Executive Session to discuss Collective Bargaining at 7:52 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Page 8 November 30,2009 Council went into Executive Session at 7:56 p.m. Motion by Wimmer, seconded by Santi, to go back into Open Session at 8:10 p.m. Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 8:10 p.m. OPEN SESSION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION Motion by Glab, seconded by Wimmer,to approve a tentative agreement with FOP Unit 1 and to authorize the Mayor's execution of a collective bargaining agreement once ratified by the FOP Unit 1. Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. City Administrator Maxeiner stated the agreement is scheduled to be ratified on Wednesday, December 2, 2009. ADJOURNMENT Motion by Condon,seconded by Blake,to adjourn the meeting at 8:11 P.M. Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:11 p.m. Mayor City Clerk DATE 12/01/2009 10:24 AM CITY OF MCHENRY PAGE 1 AS-NEEDED CHECKS COUNCIL MEETING 12/7/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9110053 100 XXXXX 6289 BANKCARD SERVICES OCT 09TRAINING/SUPPLIES/GES 11/06/09 M 110609 1,617.86 741197 100.01.5420 0911 110609 GLJ9375 400.05 110609 100.01.5430 0911 110609 GLJ9375 341.28 110609 100.01.6940 0911 110609 GLJ9375 211.40 110609 100.02.6210 0911 110609 GLJ9375 63.93 110609 100.22.5420 0911 110609 GLJ9375 259.21 110609 100.22.5430 0911 110609 GLJ9375 265.00 110609 100.45.6110 0911 110609 GLJ9375 76.99 110609 9110671 600 00 2408 BLUE CROSS BLUE SHIELD O 830865HEALTH & DENTAL PREMIUMS 11/23/09 M 112309 119,048.04 736803 600.00.4310 0911 112309 GLJ9458 111797.42 112309 600.00.4320 0911 112309 GLJ9458 7250.62 112309 9110054 100 22 6032 FBI NAA 11/18/09 MONTHLY RE-TRAINER 11/06/09 M 110609 50.00 741198 100.22.5430 0911 110609 GLJ9375 50.00 110609 9110026 100 XXXXX 6287 FIRST NAT'L BANK OF MCH INVESTMENTS 11/04/09 M 110309 1700,000.00 741196 100.110 0911 110309 GLJ9360 700000.00 110309 100.110 0911 110309 GLJ9360 1000000.00 110309 9110001 100 04 17550 POSTMASTER MCHENRY IL POSTAGE WATER/SEWER BILLS 11/01/09 M 110209 1,191.40 741195 100.04.5310 0911 110209 GLJ9354 1191.40 110209 9110672 100 XXXXX 17550 POSTMASTER MCHENRY IL WNTER/SPRGPOSTAGE FOR PARKS BROCHURE 11/23/09 M 112309 650.00 736804 100.45.5330 0911 112309 GLJ9458 325.00 112309 100.46.5330 0911 112309 GLJ9458 325.00 112309 100.45.5330 0911 112309 GLJ9459 325.00CR 112309 100.45.5310 0911 112309 GLJ9459 325.00 112309 100.46.5330 0911 112309 GLJ9459 325.00OR 112309 100.46.5310 0911 112309 GLJ9459 325.00 112309 9110467 100 22 7 ROUTE 66 HOTEL & CONFERE 12/10/09 RECRUIT GRADUATION BANQUET 11/17/09 M 111709 27.52 736800 100.22.5420 0911 111709 GLJ9424 27.52 111709 9110468 XXXXX XXXXX 20015 SAM'S CLUB OCT 2009 SUPPLIES 11/17/09 M 111709 664.90 736801 100.01.6110 0911 111709 GLJ9424 203.80 111709 100.22.6210 0911 111709 GLJ9424 158.51 111709 100.44.6110 0911 111709 GLJ9424 131.74 111709 100.46.6920 0911 111709 GLJ9424 114.34 111709 100.47.6110 0911 111709 GLJ9424 32.74 111709 610.00.6940 0911 111709 GLJ9424 43.77 111709 9110055 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485449 UPS CHARGES 11/06/09 M 110609 22.75 741199 100.04.5310 0911 110609 GLJ9375 9.00 110609 100.22.5310 0911 110609 GLJ9375 13.75 110609 9110469 100 04 22497 UNITED PARCEL SERVICE 60X485459 UPS CHARGES 11/17/09 M 111709 23.57 736802 100.04.5310 0911 111709 GLJ9424 23.57 111709 9110940 100 04 22497 UNITED PARCEL SERVICE 60X485479 UPS CHARGES 11/25/09 M 112509 18.00 736805 100.04.5310 0911 112509 GLJ9473 18.00 112509 DATE 12/01/2009 10:24 AM CITY OF MCHENRY PAGE 2 AS-NEEDED CHECKS COUNCIL MEETING 12/7/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9110937 100 XXXXX 22521 UNUM 133279-001VOLUNTARY LIFE INSURANCE 11/25/09 M 112509 788.27 736806 100.2241 0911 112509 GLJ9470 788.27 112509 9110938 100 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS 11/25/09 M 112509 694.45 736806 100.01.4330 0911 112509 GLJ9470 51.30 112509 100.01.4330 0911 112509 GLJ9470 19.00 112509 100.02.4330 0911 112509 GLJ9470 5.70 112509 100.224 0911 112509 GLJ9470 5.98 112509 100.04.4330 0911 112509 GLJ9470 11.12 112509 100.04.4330 0911 112509 GLJ9470 28.50 112509 100.22.4330 0911 112509 GLJ9470 342.00 112509 100.22.4330 0911 112509 GLJ9470 11.40 112509 100.30.4330 0911 112509 GLJ9470 5.70 112509 100.33.4330 0911 112509 GLJ9470 108.30 112509 100.224 0911 112509 GLJ9470 5.70 112509 100.03.4330 0911 112509 GLJ9470 31.35 112509 100.03.4330 0911 112509 GLJ9470 5.70 112509 100.41.4330 0911 112509 GLJ9470 57.00 112509 100.41.4330 0911 112509 GLJ9470 5.70CR 112509 100.224 0911 112509 GLJ9470 5.70 112509 100.41.4330 0911 112509 GLJ9470 5.70 112509 EXPENDED LIQUID ACCRUAL GRAND TOTALS 1,824,816.76 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 1,705,724.95 600 EMPLOYEE INSURANCE FUND 119,048.04 610 RISK MANAGEMENT FUND 43.77 **** 1,824,816.76 .DATE 12/02/2009 11:59 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 12/7/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ---------------------------------------------------------------------------------------- 9120001 100 45 1106 ADAMS STEEL SERVICE INC 286647SUPPLIES 12/07/09 0 120109 96.89 100.45.6110 0912 120109 GLJ9481 96.89 120109 9120002 100 41 1 ANELLI, MAUREEN PARKS PROGRAM REFUND 12/07/09 0 120109 116.50 100.41.3636 0912 120109 GLJ9481 116.50 120109 9120003 620 00 1564 APCO INTERNATIONAL INC 342375MEMBERSHIP DUES 12/07/09 0 120109 69.00 620.00.5410 0912 120109 GLJ9481 69.00 120109 9120004 510 32 1561 AQUAPREP 10847 CHEMICALS 12/07/09 0 120109 5,544.00 510.32.6110 0912 120109 GLJ9481 5544.00 120109 9120044 100 22 1738 AUTO TECH CENTERS INC 212603TIRES 12/07/09 0 120209 192.38 100.22.5370 0912 120209 GLJ9488 192.38 120209 9120045 100 22 1738 AUTO TECH CENTERS INC 212658TIRES 12/07/09 0 120209 417.00 100.22.5370 0912 120209 GLJ9488 417.00 120209 9120037 100 47 2137 BECKER, CASSANDRA L 9/17-24/09PARKS PROGRAM INSTRUCTOR 12/07/09 0 120109 38.75 100.47.5110 0912 120109 GLJ9483 38.75 120109 9120005 100 33 3528 COMED OCT/NOV 09STREET LIGHTS 12/07/09 0 120109 46,104.48 100.33.5520 0912 120109 GLJ9481 1947.95 120109 100.33.5520 0912 120109 GLJ9481 44156.53 120109 9120006 510 XXXXX 3531 COMED NOV 2009 W/S PUMPING CHARGES 12/07/09 0 120109 1,632.84 510.31.5510 0912 120109 GLJ9481 288.98 120109 510.32.5510 0912 120109 GLJ9481 1543.86 120109 9120007 100 XXXXX 3531 COMED NOV 2009 UTILITIES 12/07/09 0 120109 2,163.32 100.33.5520 0912 120109 GLJ9481 361.17 120109 100.42.5510 0912 120109 GLJ9481 888.59 120109 100.44.5510 0912 120109 GLJ9481 161.50 120109 100.45.5510 0912 120109 GLJ9481 658.24 120109 100.46.5510 0912 120109 GLJ9481 93.82 120109 9120008 510 XXXXX 3531 COMED NOV 2009 UTILITIES 12/07/09 0 120109 909.90 510.31.5510 0912 120109 GLJ9481 310.99 120109 510.32.5510 0912 120109 GLJ9481 598.91 120109 9120009 510 XXXXX 3565 CONSTELLATION NEWENERGY NOV 2009 W/S PUMPING CHARGES 12/07/09 0 120109 27,349.41 510.31.5510 0912 120109 GLJ9481 7673.19 120109 510.32.5510 0912 120109 GLJ9481 19676.22 120109 9120046 100 33 3742 CURRAN CONTRACTING COMPA 72385 MATERIALS 12/07/09 0 120209 3,722.78 100.33.6110 0912 120209 GLJ9488 3722.78 120209 9120047 510 31 5050 EAST JORDAN IRON WORKS 3224494 SUPPLIES 12/07/09 0 120209 4,975.00 510.31.6110 0912 120209 GLJ9488 4975.00 120209 9120010 440 00 6283 FIREGUARD OF ILLINOIS IN 09-390-01 SPRINKLER INSTALLATIONS 12/07/09 0 120109 950.00 DATE 12/02/2009 11:59 AM CITY OF MCHENRY PAGE 2 LIST OF BILLS COUNCIL MEETING 12/7/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------------------------------------- -------------------------------------------------------------------------------------------- 440.00.8200 0912 120109 GLJ9481 950.00 120109 100-1415IND 9120048 100 33 6559 FOXCROFT MEADOWS INC 36080 SOD 12/07/09 0 120209 20.40 100.33.6110 0912 120209 GLJ9488 20.40 120209 9120011 100 47 7553 GOTT, LISA M 10/1-11/19PARK PROGRAM INSTRUCTOR 12/07/09 0 120109 62.00 100,47.5110 0912 120109 GLJ9481 62.00 120109 9120012 100 47 7643 GROVE, KELLY 9/14-11/18PARK PROGRAM INSTRUCTOR 12/07/09 0 120109 341.25 100.47.5110 0912 120109 GLJ9481 341.25 120109 9120049 100 01 8558 HOUFF COMPANY, THE ROY 200508521 DOWNTOWN HOLIDAY DECORATION 12/07/09 0 120209 111.00 100.01.6110 0912 120209 GLJ9488 111.00 120209 9120050 100 01 8558 HOUFF COMPANY, THE ROY 200508212 DOWNTOWN HOLIDAY DECORATION 12/07/09 0 120209 142.00 100.01.6110 0912 120209 GLJ9488 142.00 120209 9120051 100 01 8558 HOUFF COMPANY, THE ROY 200506655 DOWNTOWN HOLIDAY DECORATION 12/07/09 0 120209 395.95 100.01.6110 0912 120209 GLJ9488 395.95 120209 9120013 100 01 9084 ICSC 1368799 MEMBERSHIP RENEWAL 12/07/09 0 120109 100.00 100.01.5410 0912 120109 GLJ9481 100.00 120109 9120052 510 31 9520 INTERSTATE BATTERY SYSTE 31822 SCADA UPS BACKUP BATTERIES 12/07/09 0 120209 74.97 510.31.6110 0912 120209 GLJ9488 74.97 120209 9120015 100 47 9681 JOHNSBURG BOWL INC 723063-A PARKS PROGRAM 12/07/09 0 120109 353.33 100.47.5110 0912 120109 GLJ9481 353.33 120109 9120053 100 33 11286 KIMBALL MIDWEST 1292124 SUPPLIES 12/07/09 0 120209 123.57 100.33.5370 0912 120209 GLJ9488 131.26 120209 100.33.5370 0912 120209 GLJ9488 PAY EARLY DISCOUNT 7.69CR 120209 9120018 100 01 14067 MCANDREWS PC, THE LAW OF O1 105LEGAL FEES - TRAFFIC 12/07/09 0 120109 6,800.00 100.01.5230 0912 120109 GLJ9481 6800.00 120109 9120019 100 22 14253 MCHENRY COUNTY CHIEFS OF 12/22/09 MONTHLY LUNCHEON MEETING 12/07/09 0 120109 42.00 100.22.5430 0912 120109 GLJ9481 42.00 120109 9120020 100 XXXXX 14296 MCHENRY COUNTY COUNCIL 0 7 NOVEMBER DINNER MEETING 12/07/09 0 120109 192.00 100.01.5430 0912 120109 GLJ9481 96.00 120109 100.02.5430 0912 120109 GLJ9481 96.00 120109 9120021 620 00 14258 MCHENRY COUNTY RECORDER 2009111614LAREDO SOFTWARE USAGE 12/07/09 0 120109 250.00 620.00.5110 0912 120109 GLJ9481 250.00 120109 9120022 100 22 14270 MCHENRY PUBLIC LIBRARY 11/24/09 YOUR CHARACTER COUNTS PROGR 12/07/09 0 120109 250.00 100.22.6110 0912 120109 GLJ9481 250.00 120109 9120023 100 47 14292 MCHENRY SCHOOLS TRANSPOR 11/14/09 TRANSPORATION FOR MARLINS 12/07/09 0 120109 183.18 DATE 12/02/2009 11:59 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 12/7/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # IOC UNIT COSTS PROJECT # CODE --------------------------------------------------------------------------------------- 100.47.5110 0912 120109 GLJ9481 183.18 120109 9120024 100 47 14292 MCHENRY SCHOOLS TRANSPOR 11/21/09 TRANSPORATION FOR MARLINS 12/07/09 0 120109 212.70 100.47.5110 0912 120109 GLJ9481 212.70 120109 9120038 510 32 14424 MCMASTER-CARR SUPPLY CO 42366770 SUPPLIES 12/07/09 0 120109 71.58 510.32.6110 0912 120109 GLJ9483 71.58 120109 i 9120016 620 00 13274 MIDCO 229478PHONE SET-UPS 12/07/09 0 120109 267.50 620.00.5320 0912 120109 GLJ9481 267.50 120109 9120017 100 04 13291 MINUTEMAN PRESS OF MCH 71818 PRINTING SERVICES-LASER CHECKS 12/07/09 0 120109 1,486.64 100.04.6210 0912 120109 GLJ9481 1486.64 120109 9120025 100 22 15545 NICOR GAS NOV 2009 UTILITIES 12/07/09 0 120109 211.97 100.22.5510 0912 120109 GLJ9481 211.97 120109 9120026 510 32 15545 NICOR GAS NOV 2009 UTILITIES 12/07/09 0 120109 79.33 510.32.5510 0912 120109 GLJ9481 79.33 120109 9120027 620 00 16490 ONE ZERO CHARLIE MH3345A WEBSITE DEVELOPMENT 12/07/09 0 120109 3,142.50 620.00.5110 0912 120109 GLJ9482 3142.50 120109 9120028 100 %XKXX 2532 PETROLIANCE LLC 8759276 VEHICLE FUEL 12/07/09 0 120109 151.40 100.03.6250 0912 120109 GLJ9482 134.32 120109 100.01.6250 0912 120109 GLJ9482 17.08 120109 9120029 100 22 2532 PETROLIANCE LLC 1366770 DRUM DEPOSIT 12/07/09 0 120109 40.00- 100.22.5370 0912 120109 GLJ9482 40.000R 120109 9120030 100 22 2532 PETROLIANCE LLC 1366167 VEHICLE MAINTENANCE FLUIDS 12/07/09 0 120109 415.90 100.22.5370 0912 120109 GLJ9482 415.90 120109 9120031 100 22 2532 PETROLIANCE LLC 8752492 VEHICLE FUEL 12/07/09 0 120109 2,583.37 100.22.6250 0912 120109 GLJ9482 2583.37 120109 9120032 100 33 2532 PETROLIANCE LLC 1366166 VEHICLE MAINTENANCE FLUIDS 12/07/09 0 120109 416.45 100.33.6250 0912 120109 GLJ9482 416.45 120109 9120039 100 45 2532 PETROLIANCE LLC 8759279 VEHICLE FUEL 12/07/09 0 120109 239.10 100.45.6250 0912 120109 GLJ9483 239.10 120109 9120040 510 31 2532 PETROLIANCE LLC 8759278 VEHICLE FUEL 12/07/09 0 120109 365.80 510.31.6250 0912 120109 GLJ9483 365.80 120109 9120033 100 46 17134 PETROW, STEPHANIE S FALL 2009 PARKS PROGRAM INSTRUCTOR 12/07/09 0 120109 150.00 100.46.5110 0912 120109 GLJ9482 150.00 120109 9120054 100 01 19152 RELIABLE MAINTENANCE COR 35053 CARPET CLEANING 12/07/09 0 120209 1,100.00 100.01.5110 0912 120209 GLJ9488 1100.00 120209 DATE 12/02/2009 11:59 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 12/7/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 9120041 510 31 20156 SECTION 8 DOORS & HARDWA 1718 DOOR SWEEPS 12/07/09 0 120109 30.00 510.31.6110 0912 120109 GLJ9483 30.00 120109 9120035 100 XXXXX 20733 ST PAULS EPISCOPAL CHURC DEC 2009 PARKS PROGRAM RENTAL SPACE 12/07/09 0 120109 381.60 100.46.5110 0912 120109 GLJ9482 111.30 120109 100.47.5110 0912 120109 GLJ9482 270.30 120109 9120034 100 XXXXX 20711 STAPLES BUSINESS ADVANTA 80140491430FFICE SUPPLIES 12/07/09 0 120109 565.23 100.00.6210 0912 120109 GLJ9482 316.65 120109 100.02.6210 0912 120109 GLJ9482 24.64 120109 100.04.6210 0912 120109 GLJ9482 36.95 120109 100.22.6210 0912 120109 GLJ9482 186.99 120109 9120042 100 33 20730 STULL, RICH REIMB SNOWPLOW MEETING FOOD 12/07/09 0 120109 31.32 100.33.6110 0912 120109 GLJ9483 31.32 120109 9120043 100 47 3661 VALLEY VIEW ACRES 6397 PARKS PROGRAM 12/07/09 0 120109 170.00 100.47.5110 0912 120109 GLJ9483 170.00 120109 9120036 510 31 24299 WIRCH, STEVE CLOTHING ALLOWANCE REIMB 12/07/09 0 120109 72.72 510.31.4510 0912 120109 GLJ9482 72.72 120109 EXPENDED LIQUID ACCRUAL GRAND TOTALS 116,029.01 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 70,044.46 440 CAPITAL IMPROVEMENTS FUND 950.00 510 WATER/SEWER FUND 41,305.55 620 INFORMATION TECHNOLOGY FUND 3,729.00 «**• 116,029.01 CONSENT AGENDA TO: Mayor and City Council FROM: Doug Maxeiner, City Administrator FOR: December 7, 2009 Regular City Council Meeting RE: Ordinance Amending the City of McHenry Municipal Code Under the Home Rule Powers of the City of McHenry Background. A letter was received from the Secretary of State(attached) acknowledging the special census population for the city thereby making the city of McHenry a Home Rule Unit. Per the City Attorney, the attached ordinance will need to be approved to modify any portion of the Municipal Code using Home Rule Powers. Recommendations. Staff requests consideration and approval of the attached ordinance amending the City of McHenry Municipal Code Under the Home Rule Powers of the city. • .+�jF ST1T$QiP OFFICE OF THE SECRETARY OF STATE JESSE WHITE • Secretary of State November 6, 2009 Douglas P. Martin Deputy City Administrator CITY OF MCHENRY 333 South Green Street McHenry, IL 60050-5495 Dear Mr. Martin: Receipt is acknowledged of your request for an adjusted count of the 2000 Census population for the City of McHenry, McHenry County, Illinois, as of November 7, 2008. Record of this adjusted Census count has been placed on file in this office on November 6, 2009 and a Special Certificate issued to the above named municipality pursuant to 65 ILCS 5/1-7-2. Please be advised, the population of the City of McHenry, McHenry County, was 27,345 as of November 7, 2008, therefore the City of McHenry, McHenry County, became an automatic Home Rule Unit by population. Sincerely, 0��W4�4 Lissa Richno Public Records Index Department Springfield,Illinois 62756 �F,STAT H m * . State of Minois 'oa 2r''ati$ Executive Department SPECIAL CERTIFICATE CENSUS POPULATION To All To Whom These Presents Shall Come, Greeting: WHEREAS, Section 1-7-2 of the "Illinois Municipal Code", provides that the Secretary of State shall certify to each municipality the number of its inhabitants as shown by the latest census taken by authority of the United States or this State; and WHEREAS, Section 1-7-2 further provides that the Secretary of State shall certify the total number of inhabitants of the municipality as the number reflected by the last complete census of the municipality adjusted by the net increase or decrease reflected by the partial census; and WHEREAS, according to the official statement of the 2000 Census population count, certified to this office by the U.S. Department of Commerce, Bureau of the Census; and WHEREAS, an official statement of the Special Census counts for specific blocks within the City of McHenry, McHenry County, Illinois has been filed in my office. This statement provides revised population counts for specific blocks for the City of McHenry; and WHEREAS, according to the official count of the 2000 Census population and the Special Census for specific blocks,the population of the City of McHenry, Illinois was 27,345 as of November 7,2008; and THEREFORE, the City of McHenry, McHenry County, Illinois became an automatic Home Rule Unit by population, as of November 7,2008. STATE'O N10 f IN TESTIMONY WHEREOF, I hereto set O NAI my hand and cause to be affixed the Great Seal of the State of Illinois. Done at the p City of Springfield,November 6,2009. 1818 111111l X� 'CIA '\ AAI A �A �11A AA A ; AIIA1 o Secretary of State UG 26Tx 1g1 Ordinance No. ORD-09- An Ordinance Amending the City of McHenry Municipal Code Under the Home Rule Powers of the City of McHenry,Illinois WHEREAS, the City of McHenry, McHenry County, Illinois, has previously passed by ordinance the McHenry Municipal Code and subsequent amendments; and WHEREAS, since the passage of the ordinance establishing the McHenry Municipal Code the City of McHenry has become a home rule municipality; and WHEREAS,it is the desire of the City of McHenry to amend the McHenry Municipal Code pursuant to its home rule powers; and WHEREAS,the City of McHenry,McHenry County,Illinois,is a home rule municipality as contemplated under Article VII, Section 6,of the Constitution of the State of Illinois,and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the Mayor and City Council find that due to exigent circumstances, this Ordinance shall take effect immediately upon its passage. NOW, THEREFORE,BE IT ORDAINED by the Mayor and City Council of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1:That all provisions contained in the McHenry Municipal Code,consisting of the following chapters, are hereby amended to reflect enactment pursuant to the City's home rule authority as provided in Article VII of the Constitution of the State of Illinois: MCHENRY MUNICIPAL CODE Chapter 1 General Provisions Chapter 2 Administration Chapter 2.50 Adult Uses Chapter 3 Advertising Chapter 4 Alcoholic Beverages Chapter 5 Amusements Chapter 6 Animals and Fowl Chapter 7 Buildings and Building Regulations Chapter 7.50 Code Hearing Department Chapter 7.75 Community Antenna Television Systems Chapter 8 Development in Special Flood Hazard Areas Chapter 9 Devices, Coin-Operated Chapter 10 Fire Protection and Prevention Chapter 10.50 Garage Sales Chapter 11 Health and Sanitation Chapter 12 Licenses and Permits, Generally Chapter 13 Motor Vehicles and Traffic Chapter 14 Offenses - Miscellaneous Chapter 15 Parades, Processions and Public Gatherings Chapter 16 Parks and Recreation Chapter 17 Planning and Zoning Chapter 18 Police Chapter 18.50 Soil Erosion and Sedimentation Control Chapter 19 Solicitors and Transient Merchants Chapter 20 Special Sales (Fire, Going Out of Business Sales) Chapter 21 Streets and Sidewalks Chapter 22 Swimming Pools Chapter 23 Taxation Chapter 24 Trees, Shrubs and Noxious Growths Chapter 25 Vehicles for Hire Chapter 26 Water and Sewers Chapter 27 Wrecked, Junked and Abandoned Vehicles Code Index SECTION 2: That Chapter 1, General Provisions,of the McHenry Municipal Code shall be amended to add Section 1-13, Home Rule Authority, which shall read as follows: Sec. 1-13 Home Rule Authority The McHenry Municipal Code and any amendments thereto constitute an exercise of the City's home rule powers and functions as granted under Article VII, Section 6,of the Constitution of the State of Illinois. SECTION 3: That all of the provisions contained in the McHenry Municipal Code that are the subject of this Ordinance,shall be construed to be a continuation of existing City ordinances and shall not be interpreted as new enactments, except in so far as each provision shall be amended so that the City's home rule authority, as provided in Article VII of the Constitution of the State of Illinois, shall be additional authority for enactment of each provision: SECTION 4: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect,impair,invalidate or nullify the remainder thereof,which remainder shall remain and continue in full force and effect. SECTION 5: Nothing contained in this Ordinance shall be construed or held to repeal a former ordinance, as to any offense committed against such former ordinance or as to any act done, any penalty, forfeiture or punishment so incurred, or any right accrued or claim, arising under the former ordinance,or in any way whatever to affect any such offense or act so committed or so done, or any penalty, forfeiture or punishment so incurred or any right accrued or claim arising before this Ordinance takes effect. SECTION 6: This Ordinance shall be in full force and effect immediately upon its passage. Publication in pamphlet form is hereby authorized as provided by law. Passed and Approved this 7ffi day of December, 2009. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: Signed: Mayor Attest: City Clerk AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: December 7,2009 Regular City Council Meeting RE: Legend Lakes Public Improvements Completion ATTACHMENTS: SEC Group, Inc. Engineering Services Agreement Background. On September 21, 2009, the City Council accepted a proposal from Arch Insurance to fund the remaining public improvements in the Legends Lakes Subdivision. The proposal called for an unrestricted cash payment of$1.0 million to the city in exchange for the release of Arch Insurance from any future obligations to complete the public improvements. The value of the outstanding bonds held by the city amounted to $1.26 million while the engineers' estimate of probable cost for the outstanding improvements covered by the bonds totaled $824,000. Analysis. SEC Group, Inc. has submitted an engineering services agreement for bidding and construction management assistance to finish the public improvements in Legend Lakes Neighborhoods 1, 5, 6, 7, and 8. The scope of work includes preparation of bid contract plans, bid recommendations, and includes assisting city staff with limited construction management services such as pay estimate review and recommendation. In an effort to complete as many improvements as possible with the available funds, city staff will be utilized to perform mark- outs, verification of quantities, and quality control. The bid packages will be divided into four separate categories: 1) lot grading/restoration and erosion control; 2) sidewalk, curb, and driveway apron repair; 3) roadway repair and resurfacing; and, 4) shotcrete curb and gutter repair. SEC Group, Inc. is recommending that a request for proposals (RFP) approach is utilized for two reasons. First, the RFP process involves less detailed bid specifications and will require less engineering services resulting in more funds applied to the actual improvements. Second, some of the work is highly specialized (e.g., shotcrete curb and gutter repair) and it will be in the best interest of the city to utilize contractors experienced in these technologies and processes. By using the RFP process, SEC is confident that the city will maximize the funds available while ensuring the quality of the improvements. The RFPs will be solicited from a pre-qualified list of contractors that SEC and the city have worked with in the past and that have experience with this type of work in other municipalities. The use of RFP's rather than bids will however, require the waiving of the bid process by the City Council at the time the contracts are awarded. The engineering fee will be completed as a time and material contract in an amount not to exceed $53,430. Recommendation. Staff requests City Council approval of the following: 1) the attached Engineering Services Agreement for bidding and construction of the unfinished public improvements in the Legend Lakes Subdivision with SEC Group Inc. in an amount not to exceed $54,340 and 2) authorization to request for proposals (RFP) from a list of qualified contractors to construct the unfinished public improvements in the Legend Lakes Subdivision. � SEC Group, Inc.M NOV Z 5 HR GreenCarpary PROPOSAL/AGREEMENT for Bidding and Construction Management Assistance Legend Lakes Buildout Units 1, 5, 6, 7, and 8 McHenry, IL Mr. Jon Schmitt Director of Public Works City of McHenry 333 South Green Street McHenry, Illinois 60510 Phone: 815-363-2100 Fax: 815-363-2128 SEC Job No.: MCHE-090379 November 20, 2009 progress, innovation,expertise. 420 N.Front Street.Suite 100 IMcHemy,IL 60050 Phone:815.385.1778 IFax:815.385.1781 I wwwjmcgmupbe.com Mr.Jon Schmitt City of McHenry Legend Lakes Buildout SEC Job No.MCHE-090379 November 20,2009 Page 2 of 8 A. General Understanding/Assuniptions At this time, a number of proposed improvements remain to be constructed in Units 1, 5, 6, 7, and 8 of the Legend Lakes Subdivision (aka Shamrock Farms). Due to the bankruptcy of Kimball Hill Homes (DEVELOPER), the City of McHenry (CITY) is left to complete those improvements with the construction guarantee money previously posted by the DEVELOPER In order to assist the CITY with completing as many of these improvements as possible, SEC Group, Inc., an RR Green Company (SEC), will assist in the development of Bid Packages and Contract Documents that allow for the completion of these improvements. SEC will assist the CITY staff during meetings with prospective bidders, review and make recommendations regarding submitted bids, and conduct pre-construction meetings with winning bidders, prior to work beginning. In order to assist SEC with getting the best quality of work for the most reasonable price, SEC is requesting that the CITY Council waive competitive bidding requirements and allow SEC to solicit proposals from a short-list of qualified contractors that SEC/CITY has experience working with and that have done similar work for other municipalities. In addition, SEC will perform limited construction management services, primarily review of Pay Estimates; while the CITY staff will be used to perform mark-outs, verification of quantities,and quality control. B. Design Criteria The project will be divided into construction types and bid by unit. SEC anticipates four(4) sets of Bid and Contract Documents as follows: 1. Lot Grading/Restoration and Erosion Control (Units 1, 5, 6, 7, and 8). 2. Sidewalk, Curb and Gutter, and Driveway Apron Repair (Units 1, 5, 6, 7, and 8). 3. Roadway Repair and Surfacing(Units 1, 5, 6, 7,and 8). 4. Shotcrete Curb and Gutter Repair(Units 1, 5,6, 7, and 8). Mr.Jon Schmitt City of McHenry Legend Lakes Buildout SEC Job No.MCHE-090379 November 20,2009 Page 3 of 8 r.. A. Bid Services (MU02) 1. Bid and Draft Contract Documents — SEC will prepare five (5) sets of Bid Documents, including Engineer's Opinion of Cost by unit for each document. SEC will recommend potential bidders for each contract. Bid and Draft Contract Documents will be available for pick-up by contractors at SEC. SEC will prepare addenda to each contract, as required. 2. Bid Recommendations — SEC will tabulate bids and make written recommendations, regarding contractor to be awarded, for each bid phase. 3. Bid Assistance— SEC will keep a running tabulation on contract amounts and make recommendations regarding additional work to be done by the CITY or possibly the exclusion of construction improvements in certain phases. B. Construction Management Services (CO02) 1. SEC/CITY Staff will mark-out, in the field, those areas of curb and gutter, sidewalk, and driveway aprons to be replaced or repaired and provide quantity estimates for use in Bid Documents. 2. SEC will review Inspection Video Tapes of Storm and Sanitary Sewer in Unit 5, as provided by the CITY, and make recommendations, regarding repair only. 3. SEC/CITY Staff will review contractor's work once and provide a list of remaining work to be completed for each bid phase by unit. SEC will add all field notes and construction information accumulated, during the construction of the project, to the electronic construction files to create a Construction Notes Sheet. 4. SEC will review contractor invoices for accuracy and will provide a recommendation regarding payment to the CITY. C. Meetings(MU03) 1. One(1)Meeting at City of McHenry City Council. Mr.Jon Schmitt ri City of McHenry Legend Lakes Buildout SEC Job No.MCHE-090379 November 20,2009 Page 4 of 8 2. One (1) Pre-bid Meeting at City of McHenry. SEC will assist the CITY in arrangement of one (1) Pre-bid Meeting for all bids and conduct walk- through of project with potential bidders. 3. Four(4) Pre-construction Meetings at City of McHenry. SEC will meet with the CITY and contractor prior to work beginning for each bid phase. This item includes preparation of meeting minutes and distribution to meeting attendees, as applicable. D. Administration (MU01, CO01) This task will involve the management oversight of the project, which will include the on-going review of the project execution, documentation, schedule and budget, contract file management, and general correspondence between SEC, the CITY,the contractor,and subcontractors. E. Deliverables Deliverables included in this contract are: 1. Bid Packages and Contract Documents for up to four(4)construction phases. 2. Bid tabulations and recommendations. 3. Recommendations for payment letters. 4. Meeting minutes from pre-bid and pre-construction meetings. 5. Punchlist letters for uncompleted work. F. Services by Others—None included. G. Information to be Provided by the CITY 1. Unit 5 Sanitary and Storm Sewer Record Drawings. 2. Unit 5 Sanitary and Storm Sewer Inspection Video Tapes. H. Not Included in Contract: 1. Surveying Services. 2. Hydrologic or Hydraulic Calculations. 3. Public Utility Coordination or Location. 4. Material Testing(to be provided by contractor). Mr.Jon Schmitt City of McHenry Legend Lakes Buildout SEC Job No.MCHE-090379 November 20,2009 Page 5 of 8 III. N-1-i.,% Based upon our understanding of the project as detailed in this Contract, the following is a summary of man-hours and costs associated with the project. This Contract will be completed as a time and material, not-to-exceed contract. ►`+C ` Bid Services 02 162 $211000.00 $2,000.00 Administration MU41 25 $3,000.00 $140.00 �hglitl: 187 $24,000.00 $2,100.00 Construction Management Services CO02 92 $10,200.00 $200.00 Administration C001 116 $15,000.00 $100.00 208 $25 00.00 $300.00 Meetings 43 20 $2,640.00 $100.00 20 $2 640.00 $100.00 To 415 $51,840.00 $2,500.00 $54,340.00 IV. Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior approval of the CITY OF MCHENRY, Outside Consultants SEC Group, Inc. (SEC) is not responsible for accuracy of any plans, surveys or information of any type including electronic media prepared by any other consultants,etc.provided to SEC for use in preparation of plans. SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work. Construction Observation SEC shall visit the project at appropriate intervals(as described in the scope of services)during construction to become generally familiar with the progress and quality of the contractors'work and to determine if the work is proceeding in general accordance with the Contract Documents. The CITY OF MCHENRY has not retained SEC to make detailed inspections or to provide exhaustive or continuous project review and observation services. SEC does not guarantee the performance of,and shall have no Mr.Jon Schmitt City of McHenry Legend bakes Buildout SEC Job No.MCHE-090379 November 20,2009 Page 6 of 8 responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity furnishing materials or performing any work on the project. If the CITY OF MCHENRY desires more extensive project observation or full-time project representation, the CITY OF MCHENRY shall request such services be provided by SEC as Additional Services in accordance with the terms of the Agreement. Attorneys'Fees In the event of any arbitration or litigation related to this Agreement, the prevailing party,as determined by the arbitrator of judge, shall be entitled to recovery of all reasonable costs incurred, including staff time, court costs, attorneys'fees and other related expenses. Job Site Safety Neither the professional activities of SEC,nor the presence of SEC'S employees and subconsultants at a construction site,shall relieve the General Contractor and any other entity of their obligations,duties and responsibilities including,but not limited to, construction means, methods, sequence,techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. SEC and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees at connection with their work or any health or safety precautions. The CITY OF MCHENRY agrees that the General Contractor is solely responsible for job site safety,and warrants that this intent shall be made evident in the CITY OF MCHENRY AGREEMENT with the General Contractor. The CITY OF MCHENRY also agrees that the CITY OF MCHENRY, SEC and SEC'S consultants shall be indemnified and shall be made additional insureds on the General Contractor's general liability policy. Reuse of Documents All project documents including,but not limited to,plans and specifications furnished by SEC under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by SEC, shall be at the CITY OF MCHENRY's sole risk, and CITY OF MCHENRY shall indemnify and hold harmless SEC from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. Design Information in Electronic Form Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,without notice or indication of said modifications, SEC reserves the right to remove all indicia of its ownership and/or involvement in the material from each electronic medium not held in its possession. The CITY OF MCHENRY shall retain copies of the work performed by SEC in CADD form only for information and use by the CITY OF MCHENRY for the specific purpose for which SEC was engaged. Any use or reuse of original or altered CADD design materials by the CITY OF MCHENRY, agents of the CITY OF MCHENRY, or other parties without the review and written approval of SEC shall be at the sole risk of the CITY OF MCHENRY. Dispute Resolution The parties shall first mediate all claims,disputes or controversies arising out of,or in relation to the interpretation,application or enforcement of this Agreement("Agreement Disputes").Such mediation shall proceed by agreement of the parties.In the event of a failed mediation,as determined by either party in writing to the other,all such Agreement Disputes shall be finally decided by arbitration administered by the American Arbitration Association under its construction industry arbitration rules or JAMS Dispute Resolution,the forum of which shall be at the discretion of the City. All mediation or arbitration proceedings shall take place at he City of McHenry municipal building,333 S.Green Street,McHenry,Illinois 60050. Judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof.The city may elect,as its exclusive option,to file suite by litigation rather than arbitration(or remove to court Agreement Disputes filed in arbitration by SEC,as the case may be) Agreement Disputes of S10,000 or less or$200,000 or higher and to enforce equitable remedies such as injunctive relief and Mr.Jon Schmitt City of McHenry Legend Lakes Buildout SEC Job No.MCHE-090379 November 20,2009 Page 7 of 8 mechanic lien right on public funds. The parties agree that at no time shall more than one arbitrator be selected regardless of the amount in controversy and in the event the CITY or SEC fail to appear or defend itself in any arbitration proceeding,award by default may be entered by the arbitrator. Hazardous Materials It is acknowledged by both parties that SEC's scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials at the job site,or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of SEC's services,SEC may,at its option and without liability for consequential or any other damages,suspend performance of services on the project until the CITY OF MCHENRY retains appropriate specialist consultant(s)or contractor(s) to identify,abate and/or remove the asbestos or hazardous or toxic materials,and warrant that the job site is in full compliance with applicable laws and regulations. Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. Payment l. All work will be invoiced on a monthly basis. All invoices shall be paid within 30 days of the invoice date. Additionally,all outstanding invoices must be paid in full before Final Plats of Subdivision will be submitted for recording or record drawings are submitted to municipalities for final approval. Should the CITY OF MCHENRY fail to pay for professional services hereunder,as billed within 45 days of such billing,SEC shall be excused from rendering any further services under this project. No work shall be signed or sealed until payment in full is received. 2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this AGREEMENT signed by the other. Inclement Weather In the event of a substantial weather system affecting the completion of the said project,SEC retains the right to renegotiate additional fees to cover time needed to complete the said project. Substantial weather conditions include but not limited to extensive rain,high winds,stow greater than two(2)inches and ice. Time Limit This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms set forth herein. This contract shall expire one year from date of execution. Mr.Jon Schmitt City of McHenry Legend Lakes Buildout SEC Job No.MCRE-090379 November 20,2009 Page 8 of 8 We sincerely appreciate this opportunity to offer our services. if this AGREEMENT merits your approval and acceptance, please sign both copies, retain one (1) copy for your files and return one(1)to our office. This AGREEMENT is approved and accepted by the CLIENT and SEC upon both parties signing and dating the AGREEMENT. Work cannot begin until SEC receives a signed agreement. The effective date of the AGREEMENT shall be the Iast date entered below. Sincerely, SEC GROUP, INC. AN HR GREEN COMPANY Steve P. Cieshca,P.E. Senior Project Manager/Client Manager Approved by(� ary . R wski, P.E. Group Le SC/CJP/jn CLIENT: Accepted by: Printed/Typed Name: Title: Date: CLIENT: Citv of McHenry nAjobs\smi1h120091090379 mche legend lakes buildoutladministrationloontmctlt Bc m me contract-111009.doc