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Home My WebLink AboutPacket - 02/09/2009 - City Council City of McHenry .q�P 333 South Green Street -- y www.ci.mchenry.il.us McHenry,Illinois 60050-5495 Mayor's Office (815) 363-2108 Fax (815) 363-2119 AGENDA REGULAR CITY COUNCIL MEETING Clerk's Office Monday, February 9, 2009, 7:30 PM (815)363-2100 Fax(815)363-2128 Administration 1. Call to Order (815)363-2108 Fax(815)363-2119 2. Roll Call Public Works Community 3. Pledge of Allegiance Development (815)363-2170 4. Public Input Session, 10 Minute Limitation Fax(815)363-2173 Parks and Recreation 5. Consent Agenda: (815)363-2160 A. Farm lease agreements; Fax(815)363-3186 B. Picnic/Special Use Permits; C. February 2, 2009 Council meeting minutes; Police Non-Emergency D. As Needed Checks; and (815)363-2200 E. List of Bills. Fax(815)363-2149 6. Cooperative Agreements with McHenry High School District 156 and the McHenry Mayor Baseball Association for renovation and use of Petersen Park Field No. 2 Susan E.Low 7. Award of bid for Petersen Park Field #2 Renovations and Modifications to a) Ridgeview City Clerk Electric, $263,000; b) Paramount Fence, $22,000; c) North Shore Netting, Inc., Janice C.Jones $20 998 Treasurer David M.Welter 8. Committee Recommendation: Proposed amendments to revenue policy and fee structure for Parks and Recreation programs Aldermen WARD 1 9• Statement and Reports Victor A. Santi 10. Committee Reports WARD 2 Andrew A.Glab 1 1. Staff Reports WARD 3 Jeffrey A. Schaefer 12. Future Agenda Items WARD 4 13. Adjournment Steven C.Murgatroyd Posted: February 4, 2009 WARD 5 Richard W.Wimmer WARD 6 Robert J.Peterson WARD 7 Geri A.Condon CONSENT AGENDA The Consent Agenda for the February 9, 2009 City Council meeting consists of the following items: A. Farm lease agreements; B. Picnic/Special Use Permits; C. February 2, 2009 Council meeting minutes; D. As Needed Checks; and E. List of Bills. Attachments CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Assistant City Administrator FOR: February 9, 2009 Regular City Council Meeting RE: Farm Lease Agreements Recommendation: To renew the following lease agreements: 1) Approximately 20-acres of the former Cunat property to Tom King for a one-year term beginning March 1, 2009 through February 28, 2010 for $2,522.90 due on November 1, 2009 2) Approximately 24.5-acres of the former Levy Property to James Finch for a one- year term beginning March 1, 2009 through February 28, 2010 for $1,964.55 due on November 1, 2009. 3) Approximately 54-acres of the Petersen Farm property to CNS Farms for a one- year term beginning March 1, 2009 through February 28, 2010 for $4,832.46 due on November 1, 2009. Former. Cunat Property. The city purchased the Cunat property in 2002 to acquire easements for the McCullom Lake sewer extension project. When the property was purchased by the city, a lease to farm the property existed between the Cunats and Mr. King, which the city has renewed annually since that time. Attached is a lease agreement with Mr. King to farm approximately 20-acres for a term of one year beginning March 1, 2009, for an annual payment of $2,522.90. Former Levy Property. The city has leased the former Levy property located off Curran Road to James Finch since 2003. Attached is a lease agreement with Mr. Finch to farm approximately 24.5 acres for a term of one year beginning March 1, 2009, for an annual payment of $1,964.55. Petersen Farm Property. Scott Chambers and Eric Swanson of CNS Farms have leased a portion of the Petersen Farm from the city since 2003. Attached is a lease agreement with CNS Farms to farm approximately 54-acres for a term of one year beginning March 1, 2009, for an annual payment of $4,832.46. 1 KING LEASE AGREEMENT This Lease Agreement, made and entered into this day of , 2009, by and between the City of McHenry, 333 S. Green Street, McHenry, Illinois hereinafter referred to as "Lessor," and Tom King, 3907 Ringwood Road, McHenry, Illinois hereinafter referred to as "Lessee." RECITALS WHEREAS, Lessor is the legal owner of the following described real estate: Approximately 20 acres located south of McCullom Lake Road (PIN 09-27-228-002) on southern edge of Petersen Park, on the northerly border of Mill Creek Subdivision, located in the County of McHenry, State of Illinois, and more fully described in the attached site plan, Exhibit A (the "Premises"), excluding the 80-foot easement area depicted on the site plan along the western boundary of the property and including the existing barn for hay and farm equipment storage purposes. WHEREAS, Lessor wishes to lease to Lessee, and the Lessee wishes to lease from Lessor, the Premises. Now therefore, in exchange for the mutual covenants and conditions expressed herein, the receipt and sufficiency of which is hereby acknowledged,the parties hereto agree as follows: I. Term. This Lease Agreement shall commence on March 1, 2009, and end on February 28, 2010. Lessee covenants with Lessor, that at the expiration of the term of this Lease Agreement, he will yield up the possession of the Premises to Lessor without further demand or notice, in as good order and condition as when this Lease Agreement was entered upon by Lessee, ordinary wear excepted. II. Rent. Lessee agrees to pay Lessor rent in the amount of $2,522.90, payable on November 1, 2009. In the event any payment of Rent is received by Lessor more than five (5) days after such Rent payment is due, such payment shall include a late payment penalty in an amount equal to of five percent (5%) of the Rent due each day thereafter that such payment is delinquent. III. Use of the Premises. Lessee may use the Premises for farming purposes only. IV. Obligations of Lessee. It is further expressly understood and agreed between the parties hereto, as follows: 1. Lessee shall not to burn anything on said Premises. 2. Lessee shall use the premises solely for agricultural purposes. Animals and livestock will not be permitted on said premises. 3. Lessee shall preserve and keep the trees, vines and shrubbery that now are or shall be planted on the Premises, from injury by ploughing, or from animals and further, to keep all necessary ditches and drains ploughed and cleaned out during the continuance of this Lease Agreement. 4. Lessee shall keep said Premises, including the hedges and fences, in proper and necessary repair. If Lessee fails to do so, Lessor may enter upon the Premises and make all proper and necessary repairs, and the cost thereof shall be additional rent, due and owing from Lessee to Lessor immediately. 5. If Lessee shall fail to cultivate said Premises as herein agreed, or shall fail to keep any of the covenants contained in this Lease Agreement, or shall assign this Lease Agreement, or shall sublet said Premises, or any part thereof, without the prior written consent of Lessor, then this Lease Agreement shall, at the election of the Lessor, be null and void, and Lessor, or his legal representative, shall have the right to take possession of said Premises, using such force as may be necessary, with or without process of law; and all damage growing out of a failure to perform any of the covenants of this Lease Agreement shall be added to and become a part of the rent, recoverable as rent. 6. Lessor reserves the right for itself, its employees, and its officers assigns or respective buyers to enter upon said Premises at any time, for the purpose of viewing same or making repairs or improvements thereon. 7. Lessor reserves the right to terminate this lease without notice to Lessee relative to all or part of the Premises for any reason whatsoever. Said portion of the land removed from this Lease Agreement will result in reduced Rent on a prorated basis. If there are crops on the Premises being removed from this Lease Agreement, Lessor shall pay Lessee the fair market value per bushel of said crops as of the date of said crops removal as established by the Stade Grain Company located in Marengo, Illinois, or a similar grain company located in McHenry County, Illinois, as agreed to by the parties. If the Lessor and Lessee are unable to reach an agreement as to the compensation due Lessee, each party will secure a representative who will be designated to resolve any disputes. The decision of the representatives will be final and binding on both parties. Failure of the representatives to agree shall qualify either party to file suit to resolve the issues. 8. Lessee agrees to follow present soil conservation practices as required for by the Soil Conservation Service for McHenry County to control soil loss. 9. Lessee agrees not to use any hazardous materials on said Premises. If Lessee does use any hazardous materials, the cost of cleanup will be paid by the Lessee. Lessor may initially pay, at its discretion for any cleanup however, Lessee shall reimburse Lessor for any costs incurred in the cleanup process. Any damage stemming from use of hazardous materials shall be construed as a material breach of this lease and shall be added to and become part of the rent, recoverable as rent. 2 V. Entire Agreement. This Lease Agreement contains the entire understanding between the parties and supersedes any prior understandings or agreements between them respecting the subject matter. No representations, arrangements, or understandings except those fully expressed herein are, or shall be binding upon the parties. No changes, alterations, modifications, additions or qualifications to the terms of this lease shall be made or be binding unless made in writing and signed by each of the parties. VI. Attorneys Fees. The prevailing party in any action or proceeding to enforce the terms of this Lease Agreement shall be entitled to receive its reasonable attorneys' fees and other reasonable enforcement costs and expenses from the non-prevailing party. VII. Hold Harmless. The Lessee agrees to indemnify, defend, and hold the Lessor harmless from any and all liabilities, claims, demands, suits, damages, actions, recoveries, judgments and expenses (including court costs, attorney's fee's, and costs of investigation) resulting from a breach by Lessee of any provision contained in this Lease Agreement, resulting in any way from Lessee's occupancy of the Premises, or arising from any personal injury occurring on the Premises during the term of this Lease Agreement. The provisions, undertakings, and indemnifications set out in this Section 7 shall survive the termination of this Lease Agreement. VIII. Notices. All notices, requests and other writings required under this Lease Agreement (including any notices of renewal, or termination rights) must be in writing and shall be deemed validly given upon the earlier of(i) actual receipt or (ii)the second business day after the date posted if sent by certified mail, return receipt requested, addressed to the other party as follows: If to Lessor: Attn: Bill Hobson The City of McHenry 333 South Green Street McHenry, IL 60050 If to Lessee: Tom King 3907 Ringwood Road McHenry, IL 60050 IN WITNESS WHEREOF, We have hereunto set our hands and seals, the day and year first above written. Lessor Lessee THE CITY OF MCHENRY TOM KING By By: Susan E. Low, Mayor Tom King 3 '` a '..«"' ,�•� t a�-atf . /Zon b /S.ars /x-� . �.eor . Oill MAW E ae MAY CENTRAL l i AVM $ 1 " I • /.ay 8 9/•aro I a 9.wy /.ovi 1 au 3-n" /7.an ..�•.-- , I ¢_„ .. . Aoa/e 4.oni 44 i . /7.ot/ 5.MS . • /3.Wj _ _v/7 -ram J n • /8 OK GN4 • •/G�0?� �al°I • /4oa 6 z o �.007 Q o • /7a73 7.007 • ;(S.OA! 7-or . v /3o/E N •� E es t r A." lip y... - +, r x, CT J OG lr • _ .p °11 r.1r ®S Atli L i i nN 00. VE • f ry0ksl I Cb NVAONoa kit It Hm ES `a�-ool ,> l• 14 a v can) -�y ,�` � ��b•'o 1��•• � lx, � '• � -1 e39 `1— � � ♦ �� v r t •i� as �N _ Cam � ` `q /p,y�/ 1T}.•y , .tv�D ISNJ. iIJaI ............. . �'r[. FINCH LEASE AGREEMENT This Lease Agreement, made and entered into this day of , 2009, by and between the City of McHenry, 333 S. Green Street, McHenry, Illinois hereinafter referred to as "Lessor," and James P. Finch, 4818 Inmans Way, Ringwood, Illinois hereinafter referred to as "Lessee." RECITALS WHEREAS, Lessor is the legal owner of the following described real estate: Approximately 24.5 acres located in the NE 1/4 of the NW 1/4 of Section 33, McHenry Township (T.45N. -R.8E.), located in the County of McHenry, State of Illinois, and more fully described in the attached Exhibit A (the "Premises"). WHEREAS, Lessor wishes to lease to Lessee, and the Lessee wishes to lease from Lessor, the Premises. Now, therefore, in exchange for the mutual covenants and conditions expressed herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: I. Term. This Lease Agreement shall commence on March 1, 2009 and end on February 28, 2010. Lessee covenants with Lessor, that at the expiration of the term of this Lease Agreement, he will yield up the possession of the Premises to Lessor without further demand or notice, in as good order and condition as when this Lease Agreement was entered upon by Lessee, ordinary wear excepted. II. Rent. Lessee agrees to pay Lessor rent in the amount of $1,964.55, payable on November 1, 2009. In the event any payment of Rent is received by Lessor more than five (5) days after such Rent payment is due, such payment shall include a late payment penalty in an amount equal to of five percent (5%) of the Rent due each day thereafter that such payment is delinquent. III. Use of the Premises. Lessee may use the Premises for farming purposes only. IV. Obligations of Lessee. It is further expressly understood and agreed between the parties hereto, as follows: 1. Lessee shall not to burn anything on said Premises. 2. Lessee shall use the premises solely for agricultural purposes. Animals and livestock will not be permitted on said premises. 3. Lessee shall preserve and keep the trees, vines and shrubbery that now are or shall be planted on the Premises, from injury by ploughing, or from animals and further, to keep all necessary ditches and drains ploughed and cleaned out during the continuance of this Lease Agreement. 4. If Lessee shall fail to cultivate said Premises as herein agreed, or shall fail to keep any of the covenants contained in this Lease Agreement, or shall assign this Lease Agreement, or shall sublet said Premises, or any part thereof, without the prior written consent of Lessor, then this Lease Agreement shall, at the election of the Lessor, be null and void, and Lessor, or his legal representative, shall have the right to take possession of said Premises, using such force as may be necessary, with or without process of law; and all damage growing out of a failure to perform any of the covenants of this Lease Agreement shall be added to and become a part of the rent, recoverable as rent. 5. Lessor reserves the right for itself, its employees, and its officers assigns or respective buyers to enter upon said Premises at any time, for the purpose of viewing same or making repairs or improvements thereon. 6. Lessor reserves the right to terminate this lease without notice to Lessee relative to all or part of the Premises for any reason whatsoever. Said portion of the land removed from this Lease Agreement will result in reduced Rent on a prorated basis. If there are crops on the Premises being removed from this Lease Agreement, Lessor shall pay Lessee the fair market value per bushel of said crops as of the date of said crops removal as established by the Stade Grain Company located in Marengo, Illinois, or a similar grain company located in McHenry County, Illinois, as agreed to by the parties. If the Lessor and Lessee are unable to reach an agreement as to the compensation due Lessee, each party will secure a representative who will be designated to resolve any disputes. The decision of the representatives will be final and binding on both parties. Failure of the representatives to agree shall qualify either party to file suit to resolve the issues. 7. Lessee agrees to follow present soil conservation practices as required for by the Soil Conservation Service for McHenry County to control soil loss. 8. Lessee agrees not to use any hazardous materials on said Premises. If Lessee does use any hazardous materials, the cost of cleanup will be paid by the Lessee. Lessor may initially pay, at its discretion for any cleanup however, Lessee shall reimburse Lessor for any costs incurred in the cleanup process. Any damage stemming from use of hazardous materials shall be construed as a material breach of this lease and shall be added to and become part of the rent, recoverable as rent. V. Entire Agreement. This Lease Agreement contains the entire understanding between the parties and supersedes any prior understandings or agreements between them respecting the subject matter. No representations, arrangements, or understandings except those fully expressed herein are, or shall be binding upon the parties. No changes, alterations, modifications, additions or qualifications to the terms of this lease shall be made or be binding unless made in writing and signed by each of the parties. 2 VI. Attorneys Fees. The prevailing party in any action or proceeding to enforce the terms of this Lease Agreement shall be entitled to receive its reasonable attorneys' fees and other reasonable enforcement costs and expenses from the non-prevailing party. VII. Hold Harmless. The Lessee agrees to indemnify, defend, and hold the Lessor harmless from any and all liabilities, claims, demands, suits, damages, actions, recoveries, judgments and expenses (including court costs, attorney fees, and costs of investigation)resulting from a breach by Lessee of any provision contained in this Lease Agreement, resulting in any way from Lessee's occupancy of the Premises, or arising from any personal injury occurring on the Premises during the term of this Lease Agreement. The provisions, undertakings, and indemnifications set out in this Section 7 shall survive the termination of this Lease Agreement. VIII. Notices. All notices, requests and other writings required under this Lease Agreement (including any notices of renewal, or termination rights) must be in writing and shall be deemed validly given upon the earlier of(i) actual receipt or (ii) the second business day after the date posted if sent by certified mail, return receipt requested, addressed to the other party as follows: If to Lessor: Attn: Bill Hobson The City of McHenry 333 South Green Street McHenry, IL 60050 If to Lessee: James P. Finch 4818 Inmans Way Ringwood, IL 60072 IN WITNESS WHEREOF, We have hereunto set our hands and seals, the day and year first above written. Lessor Lessee THE CITY OF MCHENRY JAMES P. FINCH By By: Susan E. Low, Mayor James P. 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SY�q .._..... r. �c�3 : ..... ... .................D - 0 OA RID .0 0 01 ................. . BURNING TREEL�� ROUND ESTATES BAR- 7 _,�; .• USER /Vor/4/7 -17 Tusf D R O ; 9f P/osPecl` .I.- FCtl/TI� Ufa e k c/sfn/Q Qn 9 Alo.1--r4 65,65 `. 4 EER WOE ........... .::.......:.. 007 HI AK 001 tg. ooz o 3 46 ' osz RID c ■ 'i' c�S.F �4 2Bz 2� ca H 3anK 77L(s7479 •�p SfM.'dwesfT�u 3 0 / Wo..z2775 B 033 OZ2 Dr�RTn7WC .(p 4 3 }4 Q C/( R . /4.b oZ3 a a� - 154:.3V Ohs Zi:`: C ri 5. L.cT s c c Ko u::: oc, C R ?G.i9 • L iiJ4 /.�� 4 Dine / � � '�, �. . � �t rlU57� W%So/7 oo9 —4 �'H 0°7 °�� L.- CNS FARMS LEASE AGREEMENT This Lease Agreement, made and entered into this day of , 2009, by and between the City of McHenry, 333 S. Green Street, McHenry, Illinois ("Lessor"), and CNS Farms and its agents Scott Chambers and Eric Swanson, 7401 E. Wooded Shore Drive, McHenry, Illinois ("Lessee"), RECITALS WHEREAS, Lessor is the legal owner of the land, being a portion of the Petersen Farm in McHenry, Illinois, for farming purposes only containing approximately 54 acres as described in the attached site plan, Exhibit A (the "Premises"). WHEREAS, Lessor wishes to lease to Lessee, and the Lessee wishes to lease from Lessor,the Premises. Now, therefore, in exchange for the mutual covenants and conditions expressed herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: I. Term. This Lease Agreement shall commence on March 1, 2009 and end on February 28, 2010. Lessee covenants with Lessor, that at the expiration of the term of this Lease Agreement, he will yield up the possession of the Premises to Lessor without further demand or notice, in as good order and condition as when this Lease Agreement was entered upon by Lessee, ordinary wear excepted. II. Rent. Lessee agrees to pay Lessor rent for $4,832.46 payable on November 1, 2009. In the event any payment of Rent is received by Lessor more than five (5) days after such Rent payment is due, such payment shall include a late payment penalty in an amount equal to of five percent (5%) of the Rent due each day thereafter that such payment is delinquent. III. Use of the Premises. Lessee may use the Premises for farming purposes only. IV. Obligations of Lessee. It is further expressly understood and agreed between the parties hereto, as follows: 1. Lessee shall not to burn anything on said Premises. 2. Lessee shall use the premises solely for agricultural purposes. Animals and livestock will not be permitted on said premises. 3. Lessee shall preserve and keep the trees, vines and shrubbery that now are or shall be planted on the Premises, from injury by ploughing, or from animals and further, to keep all necessary ditches and drains ploughed and cleaned out during the continuance of this Lease Agreement. 4. Lessee shall keep said Premises, including the hedges and fences, in proper and necessary repair. If Lessee fails to do so, Lessor may enter upon the Premises and make all proper and necessary repairs, and the cost thereof shall be additional rent, due and owing from Lessee to Lessor immediately. 5. If Lessee shall fail to cultivate said Premises as herein agreed, or shall fail to keep any of the covenants contained in this Lease Agreement, or shall assign this Lease Agreement, or shall sublet said Premises, or any part thereof, without the prior written consent of Lessor, then this Lease Agreement shall, at the election of the Lessor, be null and void, and Lessor, or his legal representative, shall have the right to take possession of said Premises, using such force as may be necessary, with or without process of law; and all damage growing out of a failure to perform any of the covenants of this Lease Agreement shall be added to and become a part of the rent, recoverable as rent. 6. Lessor reserves the right for itself, its employees, and its officers assigns or respective buyers to enter upon said Premises at any time, for the purpose of viewing same or making repairs or improvements thereon. 7. Lessor reserves the right to terminate this lease without notice to Lessee relative to all or part of the Premises for any reason whatsoever. Said portion of the land removed from this Lease Agreement will result in reduced Rent on a prorated basis. If there are crops on the Premises being removed from this Lease Agreement, Lessor shall pay Lessee the fair market value per bushel of said crops as of the date of said crops removal as established by the Stade Grain Company located in Marengo, Illinois, or a similar grain company located in McHenry County, Illinois, as agreed to by the parties. If the Lessor and Lessee are unable to reach an agreement as to the compensation due Lessee, each party will secure a representative who will be designated to resolve any disputes. The decision of the representatives will be final and binding on both parties. Failure of the representatives to agree shall qualify either party to file suit to resolve the issues. 8. Lessee agrees to follow present soil conservation practices as required for by the Soil Conservation Service for McHenry County to control soil loss. 9. Lessee agrees not to use any hazardous materials on said Premises. If Lessee does use any hazardous materials, the cost of clean up will be paid by the Lessee. Lessor may initially pay, at its discretion for any clean up; however; Lessee shall reimburse Lessor for any costs incurred in the clean up process. Any damage stemming from use of hazardous materials shall be construed as a material breach of this lease and shall be added to and become part of the rent, recoverable as rent. V. Entire Agreement. This Lease Agreement contains the entire understanding between the parties and supercedes any prior understandings or agreements between them respecting the subject matter. No representations, arrangements, or understandings except those fully expressed herein, are, or shall be binding upon the parties. No changes, alterations, modifications, 2 additions or qualifications to the terms of this lease shall be made or be binding unless made in writing and signed by each of the parties. VI. Attorneys Fees. The prevailing party in any action or proceeding to enforce the terms of this Lease Agreement shall be entitled to receive its reasonable attorneys' fees and other reasonable enforcement costs and expenses from the non-prevailing party. VII. Hold Harmless. The Lessee agrees to indemnify, defend, and hold the Lessor harmless from any and all liabilities, claims, demands, suits, damages, actions, recoveries, judgments and expenses (including court costs, attorney's fee's, and costs of investigation) resulting from a breach by Lessee of any provision contained in this Lease Agreement, resulting in any way from Lessee's occupancy of the Premises, or arising from any personal injury occurring on the Premises during the term of this Lease Agreement. The provisions, undertakings, and indemnifications set out in this Section 7 shall survive the termination of this Lease Agreement. VIII. Notices. All notices, requests and other writings required under this Lease Agreement (including any notices of renewal, or termination rights)must be in writing and shall be deemed validly given upon the earlier of(i) actual receipt or(ii) the second business day after the date posted if sent by certified mail, return receipt requested, addressed to the other party as follows: If to Lessor: Attn: Bill Hobson The City of McHenry 333 South Green Street McHenry, IL 60050 If to Lessee: Attn: Eric Swanson CNS Farms 7401 E. Wooded Shore Drive Wonder Lake, IL 60097 IN WITNESS WHEREOF, We have hereunto set our hands and seals, the day and year first above written. Lessor Lessee THE CITY OF MCHENRY BY By: Susan E. Low, Mayor CNS Farms 3 - - t1l l"I I CS I I H • !ice ,.<•. ''� .7 VIA— ILI •4� � .. � 11 1 � 1 t M .. .,r,.r •riiri,•f�'�;.��1(��-:i'�;C�1 ..W .. w .T it � � • u. •pr • ...gin_•T ! Ir 40 ip MT [ "•: •M1,r �. �t�.• ""L 'q � ,.:.:ram .00 AR- JC ' - ' � µ . ' •, _ _ - • a � . his of } IF N}CCLIItom Total Farmable Acreage-54+/- rrA , a K S CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson,Assistant City Administrator FOR: February 9, 2009 Regular City Council Meeting RE: Beer/Wine Permit Requests and Special Use Permit Requests RECOMMENDATION: To approve the attached Beer/Wine Permits & Special Use Permit requests. Background. The attached list of permit applications have been received in our office with all fees and documentation properly submitted. TConaway/pic perm CA for.doc FOR COUNCIL MEETING OF February 9, 2009: Beer/Wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/06 Amee Cash Wedding 913 —3r St, McH 06/27 Dorothy Pitzen Family 211 Creekside Tr, McH 06/28 Bill Bolger Family 906 N Allen Ave, McH 06/28 Bertha Smith/AP Freund Fam 1406 N Freund Ave, McH 07/25 Kathleen Hettermann Family 3615 W John St, McH 08/01 Gary Kuthe Family 315 Newport, McH 08/02 Alma Anderson Family 3905 W Kane Ave, McH 08/02 Marvin Bauer Family 4206 W Crestwood St, McH 08/09 Darlene Navarroli Family 816 N Green St, McH 08/16 Leon Schmitt Family 1810 N Riverside Dr, McH 08/16 Thomas Stasiak Family 3516 Waukegan Rd, McH 08/16 Bernice Diedrich Family 1405 Court St, McH 09/05 Kathleen Lynd Family 813 N Mill St, McH Special Use Application Requests There are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 05/30 Lisa Mungle Wedding 4305 Parkway Ave, McH tent, chairs 06/06 Amee Cash Wedding 913 —3rd St., McH tent, tables, chairs, music, food 06/27 Sheila Branklin 1204 S Hilltop, McH tent,table, chairs, moonwalk Wonaway\pic perm list.doc • RY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION �0.ataerson: fi.rvJl� Date of Pic Company or Organization: " Address: L��CC�_n �Pry. City/State/Zip: 2n L• �C � Home Phone: (g15) , s1-qn q Work Phone: Park: ❑ Knox Park ❑ Petersen Park ,,*Veteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C 0 Other: Arrival Time:I /-*M_ Departure Time:9�� Total Number Attending.-,SC-7 5 Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show, craft show,wedding, etc.): 'Pdd Ln!► C r-e co(A1'or) List all activities that will be held:( 4),9r 'tw\ ai-ze,-,mn ) C'e '0 4 Items brought into park site: tent fables Q chairs ❑ benches ❑ carnival rides XMusic ❑ animals ❑ model planes <oth ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: VYes ❑ No IF YOU CHECKED YES,PLEASE ANSWER B`�ELOW QUESTIONS "Indicate the numbl'er\of beer/wine permits issued to the undersigned this calendar year i< Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) c I agree that all the beer/wine containers will be removed by applicant or placed in proper containers o lte on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of the ark property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: r(/ Date: oa Ct Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: *t******************r***************r*FOR OFFICE USE ONLY****************** *****r*******r********** ***********r*** Reservation Fee: $ Date Paid: Initials: Deposit Fee: $ Payment: ❑ Cash Pcheck❑ Charge G Total Fee: $ Z Submitted to City Council: o?11-1 0 / Confirmation Sent: Initials: City Council Approval: Forms\picnic fonns\special use and beer and or wine application l��cHENRY PARK FACILITIES SPECIAL USE AND/OR BEERMINE APPLICATION Contact Person: Date of Picnic: Company or Organization: Address: City/State/Zip:_-7-f/ .C- � Home Phone: 5'J f— 3 8 S — 3 0 7 Work Phone: Park: 0 Knox Park ❑ Petersen Park ,�(/Veteran!s Memorial Park Area: 0 Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time: l yj�' Departure Time: Total Number Attending: Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show,craft show,wedding, etc.): List all activities that will be held: Items brought into park site: 0 tent. ❑ tables ® c-Lrs ❑ benches ❑ carnival rides ❑ music ❑ animals 0 model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year,. Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) r,Z. C—d-4_o a " I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: Date: % 9 —O 7 Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: �*7*�**FOR OFFICE USE ONLY*****:t*:r******,r*** *******�***************,�***�*i*,r*********** Reservation Fee: $ 5y Date Paid: � �/ / Initials: r ) Deposit Fee: $ aK Payment: Cash❑ Check❑ Charge Total Fee: $ Submitted to City Council: Confirmation Sent: Initials: City Council Approval: Fors\picnic forms\special use and beer and or wine application XN RY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Con �C tact Person: _ I )��,e.J� Date of Picnic: Company or Organization: o, Address: [6 6 -te- As,.1k, City/State/Zip: Home Phone: '5 fCS-- gg00 Work Phone: Park: ❑ Knox Park ❑ Petersen Park Veteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time; /6AK, Departure Time:,!�;PM Total Number Attending.- Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show,craft show,wedding,etc.): List all activities that will be held: Items brought into park site: ❑ tent ❑ tables 0 chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: Yes ❑ No ]IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year 0 . Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the CCity Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park prope I a so understand that not complying with the Park Permit rules will result in loss of deposit. Signature: 0 tt--1 Date: D 1—U-0 9 Health permits are req red by la� for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY***t*t*******r * *********** ** ******************** ****r* Reservation Fee: $ O av Date Paid: ��cS"—�9 Initials: cto � Deposit Fee: $ Payment: ❑ Cash G-6eck❑ Charge Total Fee: $ 1c� Submitted to City Council: Confirmation Sent: Initials: City Council Approval: Forms\picnic fonm\special use and beer and or wine application 1 7271 c zTrES`SPECIAL USE AND/OR BEER/WINE APPLICAT101y 1 Date of Picnic: of Person. V Company or Organization:A PqY-ei-z 1� -i.-AM 1 Address: I �1 rmyA8 Ayd: City/State/Zip:MC Of P.n4 .lam- cae°sy Home Phone. @ S- W- 4 2&(5 r Work Phone: Park: Zhelter oPark KPetersen Park ❑ Veteran's Memorial Park Area: A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time: CJ•'oUA^ Departure Time:�M Total Number Attending:f Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic,car show,craft show,wedding, etc.):rAMI!N �l t Q" Ptcri'c List all activities that will be held: A"t Pen Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: F(Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar yearn . Indicate the number of beer/wine permits denied d . Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs,etc.) 5—CA,63 114 LEFY I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of the p k prope y. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signatur Date: OF Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY******************,r*`��**��*** Reservation Fee: $ IS— Date Paid: I 9 Initials: Deposit Fee: $ 5� Payment: ❑ Cash I(Check❑ Charge Total Fee: $ IO Submitted to City Council: Confirmation Sent: Initials: City Council Approval: Forms\picnic formAspecial use and beer and or wine application McHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: 1C A,1Q Date of Picnic: Company or Organization: Address: 3(,,-;,15 (,.) John City/State/Zip: 6o40 1�;D Home Phone: 3 SS 424-- Work Phone: ('�3^ 2A ()I Park: ❑ Knox Park etersen Park ❑ Veteran's Memorial Park Area: Shelter A i 0 Shelter B ❑ Shelter C ❑ Other: Arrival Time: /I afl'l Departure Time:`� Total Number Attending: ��C7 Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show, craft show,wedding, etc.): List all activities that will be held: Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: .Will beer/wine be present: /Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year Indicate the number of beer/wine permits denied-0• Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: Date: Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items lis d above. Any other requests are subject to further approval. Restrictions:. ******* ******************************FOR OFFICE USE ONLY********************* ******** *************************** Reservation Fee: $ /�J I,0 Date Paid: Initials: Deposit Fee: $ Payment: [ICashChec "Cso harge Total Fee: $ ' Submitted to City Council: Z dl ®� Confirmation Sent: Initials: City Council Approval: Forms\picnic fonns\special use and beer and or wine application ENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: rl� (' Date of Pic Company or Organization: ' O q Address: c ate/Zip:_ Home Phone: �� — g� Work Phone: Park: 0 Pox Park Park 0 Veteran's Memorial Park Area: i Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time Departure Time: Total Number Attending: `7� Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: . ❑ dumpsters ❑ portable toilets Brief description of program(i.e. c icnic, ar show,craft show,wedding, etc.): List all activities that will be held: Items brought into park site: 0 tent ❑ tables ❑ chairs 0 benches ❑ carnival rides ❑ music 0 animals 0 model planes 0 other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: es ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar ye dicate the number of beer/wine permits denied--(��. Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) G� I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of theApao erty. s, tared that not complying with the Park Permit rules wilds in loss of deposit. Signature: Date: Health permits are req iced.b law for concessions and catering. Make arrangements to obtain permits NOTE` Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY t***********r*****/**v** ****/�************* *****r****r****** Reservation Fee: $ -�" Date Paid: L l 07 Initials: Deposit Fee: $ �� Payment: ❑ Cash f(Check❑ Charge Total Fee: $ Submitted to City Council: Confirmation Sent: Initials: City Council Approval: Forms\picnic formAspecial use and beer and or wine application NRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: (�tx"(/1AA (�,�S f `�(,{/t/�i�G &L1'111A Dat of Picnic: Company or Organization:�3U/ W f� � 112 -c)o Address: City/State/Zip: MC06nIM 1_- Home Phone: �j�Cj' 5 5q Work Phone: Park: ❑ Knox Park ❑ Petersen Park Veteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time: J0l'�/Yl Departure Time:-% Total Number Attending: Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show, craft show,wedding, etc.): List all activities that will be held: Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: es ❑ No 11 YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the numeer beer/wine permits issued to the undersigned this calendar year Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) Ll —' Z, or r' ,( I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and w' assume responsibility for any loss, damage or liability arising from the use of e park property. I s d and that not complying with the Park Permit rules will result in loss of deposit. Signa Date: Healt permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: ****r***********x**** ******r********FOR OFFICE USE ONLY***************** ***r*r***r**************************** ** Reservation Fee: $ _ Date Paid: �n Initials: De --1%'J posit Fee; $_ Payment. ❑ Cash Check❑ Charge Total Fee: $ Submitted to City Council 02 0�0©! Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and or wine application ENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: , w J V off/ Date of Picnic: Company or Organization: Address: W e S 1- R Sk _ City/State/Zip: t-A. P a�A_v�� Home Phone: Work Phone: Park: ❑ Knox Park ,Petersen Park ❑ Veteran's Memorial Park Area: Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time: a Air— Departure Time:-'? CI-N Total Number Attending: S'D Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show, craft show,wedding,etc.): List all activities that will be held: Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: `Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year,: Indicate the number of beer/wine permits denied O . Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss,damage or liability arising from the use of thq�pxk property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: Date: ,TAdl) j, ;-60 Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: ***** ************ *** ***************FOR OFFICE USE ONLY*** ******** ***********r***r***************** **********r* Reservation Fee: $ Date Paid: \— 5— O _ "l Initials: C-V yJ Deposit Fee: $ 2 Payment: ❑ CashXCheck 0 Charge Total Fee: $ S Submitted to City Council: �/,A-laq0n� Confirmation Sent: Initials: City Council Approval: Forms\picnic fonns\special use and beer and or wine application xY PARKK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: Z6—A J 1AJAL Date of Picnic: Company or Organization: 'Pk— d a Address: 9A /2� �/ City/State/Zip: 1 , Home Phone:_ 15'/ d �� Work Phone: Park: ❑ Knox Park Xl Petersen Park ❑ Veteran's Memorial Park Area: Shelter A ❑ Shelter B ❑ Shelter C D Other: Arrival Time: I,&M Departure Time: 7 L/l Total Number Attending: Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: 0 dumpsters ❑ portable toilets Brief description of program i.e. co icnic car show,craft show,wedding, etc.): 0 /V / (° P P �' (� P g, List all activities that will be held: Items brought into park site: 0 tent [tables 0-chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: P�Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year 0 . Indicate the number of beer/wine permits denied () . Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) --3 C'q S 6 5 I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of t ie paik,Rroperry. I also understand that not complying with the Park Pe it rules will result in loss of deposit. Signature: ( G .2E yr - � v �o Date: / / 5 U Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to farther approval. Restrictions: OFFICE USE ONLY***************** * fir*� **�jr****** *********•* ******** Reservation Fee:. $ Date Paid: / ' 1 Initials: Deposit Fee: $ C� Payment: D Cash Check D C arge Total Fee: $ a5 Submitted to City Counci Confirmation Sent: Initials: - City Council Approval: Fonns\picnic forms\special use and beer and or wine application MMENRY PARK FACILITIES SPECIAL USE AND/OR BEERMINE APPLICATION Contact Person: t5t ,i i Tr Date o Picnic: Company or Organization: 1(o Z,OC<i' Address: I 1�1 0 N M Q e*15(de-- 1>r City/State/Zip: Home Phone: (03 — ( Work Phone: Park: 0 Knox Park �etersen Park ❑ Veteran's Memorial Park Area: Ek9helter A n ❑ Shelter B 0 Shelter C 0 Other: Arlival Time: �l�l Departure Time:p Total Number Attending: Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show,craft show,wedding, etc.): List all activities that will be held: Items brought into park site: ❑ tent 0 tables 0 chairs ❑ benches ❑ carnival rides ❑ music 0 animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: Yes '❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year,. Indicate the number of beer/wine permits denied-0. Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) '5 &'�e'5 I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s)and will assume responsibility for any loss, damage or liability arising from the use of the ark pr I also understand that not complying with the Par-',,-Peymit rules will result in loss of deposit. Signature: Date: Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: *r****r*******************t* **** *t**FOR OFFICE USE Reservation Fee: $ Date Paid: 1 l Initials: ,a' � Deposit Fee: $ 50 Payment: 0 Cash Check❑ Charge Total Fee: $ aS Submitted to City Council:__ Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and or wine application NRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION ontact Person: %k p M CL S - o- S 1 0. � Date of Picnic: el Company or Organization: _ p Address: ( 7 11 W . 6 CC O.k )U UT 0>; City/State/Zip: Ho L r o.V ff i 115 r-P L 6 005- Home Phone: S 1 S` I q If- 13 C11 3 Work Phone: Park: ❑ Knox Park 9 Petersen Park ❑ Veteran's Memorial Park Area: ❑ Shelter A A Shelter B ❑ Shelter C ❑ Other: Arrival Time Departure Time: ' W Total Number Attending. 30 Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show,craft show,wedding, etc.): List all activities that will be held: Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: ;K Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year b . Indicate the number of beer/wine permits denied 0 . Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of the par roperty. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: r/-, Date: / — a ! - O �1 Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE Reservation Fee: $ ✓�� Date Paid: j��"f)T Initials: Deposit Fee: $ 69s, Payment: ❑ Cash ftheck❑ Charge Total Fee: $ Submitted to City Council: Confirmation Sent: Initials: City Council Approval: Forms\picnic fonns\special use and beer and or wine application �FNRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION 1tact Person: /fti C_ E M. p i G 0 le Date of Picnic: s0. ompany or Organization: ST.— /6 -- o g Address:—NO-5 (2 cl v R t- s 7- City/State/Zip: V)i c- v;ay 1 L 6 a a 5 cl Home Phone: 3 i-5 38 S- _S- a 5d' Work Phone: Park: ❑ Knox Park ❑ Petersen Park Veteran's Memorial Park Area: IX Shelter A I Shelter B ❑ Shelter C ❑ Other: Arrival Time: 5 o d 4 m Departure Time:$'o d P. rI Total Number Attending: )S - 8' d Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show, craft show,wedding, etc.): 16:'14 »n 2 ,,Pr Gin•)e pv List all activities that will be held: Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other 0 other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: Z Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year-_0 . Indicate the number of beer/wine permits denied 0 . Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature:63_�- Z.->`h. Date: QL" �-, moo q v Health`permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY***************** * **** ********************************** Reservation Fee: $ � Date Paid: l d q Initials: eo Deposit Fee: $ �`� Payment: ❑ Cash heck❑ Charge Total Fee: $ C Submitted to City Council: Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and or wine application ENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION t / Contact Person: Date of Picnic: Company or Organization: ?5 d Address: 913 /V /V I l 1� Ist City/State/Zip: C A N� 7 �O Home Phone: O p�S 3 y7 —�qog Work Phone: Park: ❑ Knox Park XPetersen Park ❑ Veteran's Memorial Park Area: Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time: fl' Departure Time:�`7`— Total Number Attending: kS—U Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsK/A/ ❑ portable toilets Brief description of program(i.e. co picnic,car show,craft show,wedding, etc.): /CpI List all activities that will be held: Items brought into park site: ❑ tent ❑ tables ❑ chairs benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year 0 . Indicate the number of beer/wine permits denied Q. Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) o) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s)and will assume responsibility for any loss, damage or liability arising from the use of the/park property.` Yso nderstand that not complying witYake "Imen Penniit9rules will result in loss of deposit. Signatur�. �Z� l��/- Date a c DD Health permits are required by la for concessions and catering. arrts to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY**************** Reservation Fee: $ Date Paid: �3 0% Initials: Deposit Fee: $ 0q5— Payment: 0 Cash/Check❑ Charge Total Fee: $ Submitted to City Council: Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and or wine application ,4RY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION ,act Person: Date of Picnic: Company or Organization: �, h 30 ��g Address: LJ W� i- City/State/Zip: Iv\c,�4 in Y—k -TI Home Phone: l Lp Work Phone: $ 7°o Park: ❑ Knox Park ❑ Petersen Park $Veteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time: 3 : d O,,— Departure Time: 6e.4 Total Number Attending: /,J—/ 7— Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picric, car show,craft show,wedding, etc.): LAJ -Q I I of List all activities that will be held: Items brought into park site: K tent ❑ tables k chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: ❑ Yes p:No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar ght i years i t'e t`Iie number of beer/wine permits denied_. Indicate amount of beer/wine to be brou �e City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed -applicant or placed in proper containers on site on the permit date and that no underage or intoxicated pers/onifi be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I aaelhat none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold, it bein d" erstood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and Zrstand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or ere' /wme application(s) and will assume responsibility for any loss, damage or liability arising from the use of the, ark property. I also underst that not complying with the Park Permit rules will result in loss of deposit. Signat Date: Joy Health pe?tse MeoquIrred by I for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: *** *** ******************************FOR OFFICE USE Reservation Fee: $ f y3 S, QO Date Paid: / /S l 20- q Initials: Deposit Fee: $ rJ-00 Payment: ❑ Cash❑heck❑ Charge Total Fee: $ oW(9. 00 Submitted to City Council: 21 ZQD Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and or wine application �gENRY P FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: Date of Picnic: Company or Organization: Address: City/State/Zip: _ g6. 0 Home Phone: g f — �� g ,�Z Work Phone: Park: ❑ Knox Park (Petersen Park 0 Veteran's Memorial Park Area: %Shelter A ❑ Shelter B ❑ Shelter C 0 Other: Arrival Time: S:0-o Departure Time:9,00,,�, Total Number Attending: Sc Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters 0 portable toilets Brief description of program(i.e. co picnic, car show,craft show,wedding, etc.): List all activities that will be held: Items brought into park site: )<tent �Z tables [ chairs ❑ benches O carnival ride O music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: ❑ Yes �gNo IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year . Indicate the number of beer/wine permits denied_. Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the .' permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park :' to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant t " application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit n.11es, I have read and understand the rules and regulations that have been set forth by the City of I1Ia special use and/or beer/wine application(s)and will assume responsibility for any loss, damage ode 1�a k property. I also understand that not complying with the Park Permit rule 11 s the use of the p7 Signature: �t (i��lc- ,��c�0r�c� Date: Z> Health permits are required by law for concessions and catering. Make arrangemeIA ,x r� NOTE: Approval will be based on the items listed above. Any other requests are suj t 4t�.ff- Restrictions: OFFICE USE ONLY************x�tar** Je Reservation Fee: $ Date Paid ,tr. Deposit Fee: Payment ' Q ab Total Fee: $ J Submitted to City Cburicil:'° Confirmation Sent: Initials: City Council Approval Forms\picnic forms\special use and beer and or wine application REGULAR MEETING _.� FEBRUARY 2, 2009 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, February 2, 2009 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, and Condon. Absent: Peterson. City Staff in attendance were: City Administrator Maxeiner, Deputy City Clerk Kunzer, City Attorney McArdle, Deputy City Administrator Martin, Assistant City Administrator Hobson, Director of Public Works Schmitt. Absent: City Clerk Jones. In attendance was Boy Scout Brian Anderson of Troop 455, who is working towards attaining his Communications Badge. Mayor Low invited him to lead the Pledge of Allegiance. PRESENTATION: LETTERS OF COMMENDATION Mayor Low announced Fire Chief Wayne Amore and Police Chief Bill Brogan wished to address Council to award Letters of Commendation regarding recent response to a structure fire in the community. Chief Amore addressed Council providing a brief synopsis of an early morning fire which occurred on January 17, 2009 at 3816 West Main Street in McHenry. The building is a 15-unit apartment structure, home to at least 33 occupants. Noting it was the first priority of the first responders to evacuate the building, Chief Amore acknowledged the efforts of the following firefighters' swift action to ensure there were no serious or fatal injuries resulting from the fire: Christopher Rohde Rudy Rivera Robert Zujewski Joseph Krueger Kevin Knoll (unable to attend this evening's meeting). Chief Amore presented Mr. Rohde, Mr. Rivera, Mr. Zujewski, and Mr. Krueger with formal Letters of Commendation, recognizing their valiant efforts on behalf of the community. Chief Brogan also addressed Council, noting six police officers responded to the fire and, due to their exemplary action, ensured the evacuation and safety of all of the building's occupants. Those honored were: Sergeant Thomas Beyer(unable to attend this evening's meeting) Sergeant Brian McKeen Officer Brian Aalto ----- Officer Paul Prather - - Officer Justin DeBolt Officer Omar Morales. Chief Brogan presented Sergeant McKeen, Officer Aalto, Officer Prather, Officer DeBolt and Officer Morales with formal Letters of Commendation. He noted through the efforts of all of the first responders, the City was able to side-step a major disaster. Mayor Low thanked Chief Amore and Chief Brogan for acknowledging the work of these individuals. She stated McHenry is so fortunate to have men and women who step up every day to make McHenry a safer community. Mayor Low stated she is very proud to be Mayor of this community and grateful to first responders for all that they do on behalf of the February 2,2009 Page 2 residents of the City of McHenry. The Council joined the Mayor in expressing its gratitude to all firefighters and police officers. PUBLIC INPUT SESSION: 10 MINUTE LIMITATION There was no one who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Schaefer, seconded by Condon, to approve the Consent Agenda as presented: A. Ordinance amending Municipal Code Chapter 13, Traffic and Motor Vehicles; B. Request for temporary signs to advertise 2009 Expo — McHenry Area Chamber of Commerce; C. Request for final reduction of Letter of Credit and acceptance of Maintenance Bond and public improvements — Schroeder Lane Sanitary Sewer/Water Main extension; D. Final reduction in Letter of Credit pending receipt of Maintenance Bond, and acceptance of public improvements - Route 120 water main extension; E. Final pay request for Parks and Open Space Master Plan — Bonestroo, $5,855.65; F. Final pay requests for Public Works Facility, 1415 Industrial Drive: Cornerstone Material Recovery, $9,465; Swedierski Concrete, $71,495; Raynor Door Authority, $2,860; G. City Council Minutes: January 19, 2009 regularly scheduled meeting; H. List of Bills: ACE TOWING & RECOVERY 125.00 AMERICAN RED CROSS OF GR 917.21 ASHLAND SPECIALTY CHEMIC 2,610.00 AT&T 2,756.65 AT&T LONG DISTANCE 70.04 BANKCARD SERVICES 6,645.67 BATTERIES PLUS 125.72 BUSS FORD SALES 628.90 C&H DISTRIBUTORS INC 340.04 CALEA 315.00 CDW GOVERNMENT INC 1,675.67 CENTURY SPRINGS 109.65 COUNTY CLERKS OFFICE 20.00 CRESCENT ELECTRIC SUPPLY 754.87 CURRAN CONTRACTING COMPA 914.61 CUTTING EDGE COMMUNICATI 525.00 DELL MARKETING LP 3,480.57 DIXON CONSTRUCTION GROUP 10,079.94 DREISILKER ELECTRIC MOTO 24.93 DULTMEIER SALES 127.50 DURA WAX COMPANY INC, TH 254.20 ENCHANTED CASTLE 60.00 FAMILY TAILOR SHOP 29.00 FBI NAA 85.00 FIREGUARD OF ILLINOIS IN 5,214.60 FITNESS FIRST 70.05 FLESCH COMPANY INC, GORD 437.98 PONE ZONE-MCHENRY, THE 99.98 FOX WATERWAY AGENCY 30.00 GARAVENTA USA INC ANTIOC 11,889.00 GORNIAK, PATRICK 60.00 GREAT LAKES FIRE & SAFET 185.40 February 2,2009 Page 3 HARTWIG PLUMBING & HEATI 40,432.50 HD SUPPLY WATERWORKS 240.00 HERITAGE-CRYSTAL CLEAN 249.50 HOLIAN ASBESTOS REMOVAL 410.00 HYDRAULIC SERVICES AND R 111.08 IACP 240.00 ICMA 987.14 ILLINOIS STATE POLICE 20.00 IMAGETEC LP 639.85 INTEGRA BUSINESS SYSTEMS 122.30 INTERIOR CONCEPTS INCORP 9,924.00 JACK FROST IRON WORKS IN 7,650.00 JUST RITE ACOUSTICS INC 12,573.00 KALE UNIFORMS INC 815.85 KIMBALL MIDWEST 127.63 KIRCHNER, ANDREA 50.00 KITTL, AMBROSE M 50.00 KIWANIS CLUB OF MCHENRY 590.00 KRANZ, ANNE 25.76 LANG PONTIAC-CADILLAC-SU 33.54 MAY DECORATING II INC 6,300.00 MCCAULEY, MARTIN E 30,600.00 MCHENRY ANALYTICAL WATER 120.00 MCHENRY COUNTY CHIEFS OF 105.00 MEYER MATERIAL COMPANY 2,230.74 MID-STATES ORGANIZED CRI 250.00 NEXTEL 2,987.57 NICOR GAS 7,161.55 NORTH EAST MULTI-REGIONA 50.00 NORTH SUBURBAN WATER 45.00 NORTHWEST ELECTRICAL SUP 32.00 NORTHWESTERN UNIVERSITY 66.00 NWBOCA 160.00 O'ROURKE, DANIEL 125.00 OLSEN SAFETY EQUIPMENT C 142.34 ORIENTAL TRADING CO INC 156.48 PENZE, JACQUELINE S 200.00 PETROLIANCE LLC 10,378.94 PETTIBONE & CO, P F 165.00 PHOENIX WOODWORKING CORP 1,295.24 PRECISION SERVICE & PART 91.19 RALEIGH MARRIOTT CITY CE 667.48 SADOWSKI, LISA 59.40 SAFARI LAND LLC 100.00 SCHATZ, DONALD 195.00 SEC GROUP INC 42,921.59 SEXTON, ERIC M 33.60 SHERMAN MECHANICAL INC 1,025.00 SIG SAUER INC 395.00 SPRINT 72.27 STAPLES BUSINESS ADVANTA 344.86 STAPLES CREDIT PLAN 719.94 STONE, TANYA L 630.00 SYMBOLARTS 465.00 TEAM REIL INC 2,371.00 TONYAN, JANICE 15.00 TRI-STATE CARPET & DECOR 15,687.16 USA BLUEBOOK 179.99 VERIZON WIRELESS 155.10 VIDALES, HENRY 5.00 VIKING CHEMICAL COMPANY 5,353.54 WALAT, HOLLY 161.26 WALMART COMMUNITY 562.71 WASTE MANAGEMENT OF WI P 5,492.46 ZUKOWSKI ROGERS FLOOD & 18,773.00 GRAND TOTALS 285,001.94 J February 2,2009 Page 4 FUND TOTALS GENERAL FUND 52,485.04 CAPITAL IMPROVEMENTS FUND 152,055.44 WATER/SEWER FUND 24,491.66 UTILITY IMPROVEMENTS FUND 42,889.09 INFORMATION TECHNOLOGY FUND 3,330.21 RETAINED PERSONNEL ESCROW 9,750.50 TOTALS 285,001.94 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon. Voting Nay: None. Absent: Peterson. Motion carried. REQUEST FOR SIGN VARIANCE— LIBERTY TAX SERVICE, 5017 WEST ELM STREET Deputy City Administrator Martin stated a request was received from Tim Oman of Liberty Tax Service for a temporary sign at the facility located at 5017 West Elm Street. The request is for a 32 square foot sign to be posted on their site from February 3, 2009 until April 16, 2009. Deputy City Administrator Martin noted this company formerly utilized "gorilla advertising", employing costumed persons to wave at passing cars. This matter was extensively reviewed by the Community Development Committee. The Committee saw this type of advertising as hazardous, causing safety concerns for motorists and pedestrians alike. Mr. Oman is seeking a permit to place a ground sign on the premises instead of using the "gorilla advertising" technique. Due to the length of time the temporary sign would be posted, a variance is required. Staff believes the sign would help the business to be more successful and provide a safer alternative for the advertising. Staff supports the request. In response to Alderman Glab's inquiry, Deputy City Administrator Martin stated the current sign on the premises is the permanent ground sign. The temporary sign would be in addition to the existing ground sign. Motion by Condon, seconded by Wimmer, to accept Staffs recommendation to approve a variance for a 32 square foot temporary sign, to be posted from February 3, 2009 until April 16, 2009, at Liberty Tax Service, located at 5017 West Elm Street, subject to the sign being posted on private property. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon. Voting Nay: None. Absent: Peterson. Motion carried. Alderman Condon left the Council Chambers at 7:52 p.m. CONDITIONAL USE PERMIT AND VARIANCES — B & B AUTOMOTIVE, 917 NORTH FRONT STREET Deputy City Administrator Martin stated Ernie Baggio, owner and proprietor of B & B Automotive, located at 913 North Front Street, , submitted an application requesting a conditional use permit and variances for the adjacent property he is purchasing located at 917 North Front Street. Mr. Baggio intends to.expand his business to increase the number of service bays and to offer an open sales lot for used automobiles. February 2,2009 Page 5 Deputy City Administrator Martin stated the subject property was formerly owned and operated for automotive repair and used car sales. The applicant intends to remove the existing building and construct a new building in the same footprint. Variances are required to construct the building. Additionally, a conditional use permit is needed to construct and operate an automotive repair facility on the site and to have an open sales lot for used cars and/or trucks. The applicant intends to display for sale approximately seven vehicles on the premises. Deputy City Administrator Martin noted the Planning and Zoning Commission at its January 22, 2009 regularly scheduled meeting held a public hearing and considered the request. The Commission unanimously supported the applicant's request for conditional use permit and variances for the property located at 917 North Front Street. Staff believes the redevelopment of this property would benefit the City and this area in general. Alderman Santi stated it would appear the neighborhood would be greatly improved by this redevelopment project. He noted it would be a positive improvement for this section of Front Street and he supports the request. Alderman Glab stated he is not sure the proposal meets the long-term plans for this area. He stated he is not comfortable with an open-ended variance to allow the existing free-standing pole light on the site. He opined there should be a specific date upon which it should be removed. Alderman Glab opined the property would be a hodge-podge if developed with an automobile repair facility and a seven-car sales lot. He questioned how the property might be maintained in the future. He suggested approval of the request might present an open door to enforcement problems. Alderman Glab stated he could not support the request as presented. Alderman Schaefer stated he also had concerns with aspects of the requested variances. He inquired if all of the variances were being considered at once. He suggested if some of the variances could be removed he would be more apt to support the request. He questioned why the applicant would require all of these variances. Alderman Murgatroyd inquired if there was a rendering or elevation of the front of the building. Deputy City Administrator Martin responded there is a depiction of the building contained in the Agenda packet. He stated he believes it would be a one-story block building. Alderman Murgatroyd inquired how the-proposed use would blend in with the City's long-term plans for this area. Deputy City Administrator Martin responded the plan includes commercial for this area. Alderman Wmmer noted the subject property was formerly used for automotive repair and display of used vehicles. The applicant is proposing to enhance the property. The applicant has greatly improved the site of his current business. Alderman Wimmer stated the applicant would likely greatly improve the subject property as well. He stated he has no issues with the request. Alderman Santi reiterated B & B Automotive has greatly improved their site. He suggested they would likely make the subject property look as visually attractive as their February 2,2009 Page 6 current site. Alderman Santi concurred with Alderman Wimmer, noting the business site looks much better than when they first purchased the property. He suggested the property owner intends to enhance the subject property. He questioned if the applicant would be required to follow the regular building permit process. Deputy City Administrator Martin responded in the affirmative. Alderman Glab stated he would prefer the matter be referred to the Community Development Committee for consideration and further discussion. He stated he is not comfortable discussing this matter any further this evening. He opined more information needs to be provided before action can be taken regarding the request. Alderman Glab noted Council should be apprised as to what the building would look like when completed. Otherwise, Council would be blindly approving the request. Alderman Glab stressed the matter should be referred to committee. Alderman Santi noted he understood Alderman Glab's concerns. He suggested Council noted what the applicant has done to improve their existing location at 913 North Front Street. He opined the applicant would enhance the subject property. Even though Council is not certain what the building would look like, he is confident with Staff review and building permit restrictions. Alderman Glab stated residents elect the City Council to make these decisions. Council needs more information and this matter should be sent to committee for consideration, he stressed. He questioned whether the City wants development to take place in areas where potential future street widening/expansion could occur. Alderman Murgatroyd questioned if the applicant would be required to conform to the building permit application process. Deputy City Administrator Martin responded the applicant would need to meet all permit requirements. Alderman Murgatroyd inquired, if the applicant's plan did not meet all of the criteria of the variances as stated, would they be required to come back to Council for additional consideration and action. Deputy City Administrator Martin responded in the affirmative. Alderman Schaefer inquired if the proposed use complies with the recently approved Main Street Sub-Area Plan. Deputy City Administrator Martin responded in the affirmative. Alderman Schaefer inquired if, when applicable potential developers come to the City, are they informed of possible widening/expansion of adjacent roadways. Deputy City Administrator Martin responded that whenever a potential exists for street improvements in the area Staff informs developers of same. Alderman Glab opined if the applicant's request were granted, Council would be establishing a precedent. He expressed concerns that this property might be included in potential Route 31 widening and the applicant would be improving his property only to have to give it up when the road widening occurs. Alderman Glab inquired if additional property is required to complete road widening, who pays for the purchase of the property. City Administrator Maxeiner responded if it is a state project, the state would purchase the required property. February 2,2009 Page 7 Motion by Santi, seconded by Schaefer, to accept the unanimous recommendation of the Planning and Zoning Commission to pass and approve an ordinance granting the following to Ernie Baggio, for his property located at 917 North Front Street: 1) Conditional Use Permit to allow the use of an automobile repair facility and open sales lot in a commercial district, subject to the condition that a maximum of seven vehicles are permitted to be displayed on the sales lot at any given time; 2) Variances to allow the rear yard setback be reduced from 15 feet to 8 feet and the side yard setbacks to be reduced from 10 feet to 2 feet; 3) Variances from the landscape provisions as follows, provided the applicant utilizes a minimum of three concrete planters to be placed in front of the building: a) 10-foot parking screening strip; and b) 30% foundation base; 4) Variance from lighting regulations to allow the continued use of existing lighting on the site, provided the applicant utilizes additional building fagade fighting in accordance with the provisions of the lighting ordinance. Voting Aye: Santi, Glab, Schaefer, Wimmer. Voting Nay: Glab. Absent: Peterson, Condon. Motion carried. Alderman Condon returned to the Council Chambers at 8:12 p.m. VARIOUS AMENDMENTS TO THE MUNICIPAL CODE AND ZONING ORDINANCE Deputy City Administrator Martin stated the Planning and Zoning Commission considered at its January 22, 2009 regularly scheduled meeting proposed amendments to the City's Zoning Ordinance and Municipal Code. The proposed changes include: 1) General Text Cleanup: references to "Zoning Board of Appeals" (now Planning and Zoning Commission), "Planned Unit Development" (now Integrated Design District), Community Development Director (now referred to as Zoning Administrator), "Community Development Department" (now known as Construction and Neighborhood Services Department)be amended. 2) Accessory Structures: Modify requirements to reflect the relationship between lot size and existing building styles regarding proposed accessory structures. 3) Neon Signs: Incorporate specific restrictions regarding neon signs which are currently not being regulated. 4) Moving Signs: Remove all references to moving signs from the Zoning Ordinance and include moving signs within the Municipal Code Chapter 3,Advertising Nuisances,where it could be more properly enforced. Deputy City Administrator Martin stated the Commission supported the proposed ordinance amendments. Alderman Murgatroyd stated there are some aspects of the proposed modifications he does not agree with and could not support the request for amendments. In response to Mayor Low's inquiry, City Attorney McArdle noted Council could pass all four ordinances within the context on one motion. February 2,2009 Page 8 ` Motion by Wimmer, seconded by Condon, to pass ordinances providing for the following modifications to the Municipal Code and Zoning Ordinance as presented: 1) General Text Cleanup: relating to Planning and Zoning Commission, Integrated Design District, Zoning Administrator, and Construction and Neighborhood Services Department be amended. 2) Accessory Structures: modify requirements reflecting the relationship between lot size and existing building styles regarding proposed accessory structures. 3) Neon Signs: incorporate specific restrictions regarding neon signs. 4) Moving Signs: remove all references to moving signs from the Zoning Ordinance and include moving signs within the Municipal Code Chapter 3,Advertising Nuisances. Voting Aye: Santi, Glab, Schaefer, Wimmer, Condon. Voting Nay: Murgatroyd. Absent: Peterson. Motion carried. MAYOR— STATEMENT AND REPORT Mayor Low announced the pillar for CHARACTER COUNTS! in February is CITIZENSHIP. Mayor Low noted the CHARACTER COUNTS! posters currently being displayed in the Municipal Center Atrium were drawn by Montini students. She thanked the students for their support of this program. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Schaefer inquired if there had been a confirmation regarding the results of the Special Census conducted in 2008. City Administrator Maxeiner responded non- confirmed numbers had been received. Confirmation should be received in the near future followed by certification of the results approximately 30 days thereafter. ADJOURNMENT Motion by Wimmer, seconded by Schaefer, to adjourn the meeting at 8:21 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon. Voting Nay: None. Absent: Peterson. Motion carried. The Meeting was adjourned at 8:21 p.m. MAYOR DEPUTY CITY CLERK DATE 1/30/2009 03:10 PM CITY OF MCHENRY PAGE 1 AS-NEEDED CHECKS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9010508 100 41 10160 ALBERTSONS DEC 2008 SUPPLIES O1/13/09 M 011309 60.02 738775 100.41.6920 0901 011309 GLJ7874 60.02 011309 9010509 100 02 3 AMERICAN CANCER SOCIETY MEMORIAL DONATION O1/13/09 M 011309 45.00 738776 MERTZ 100.02.6940 0901 011309 GLJ7874 45.00 011309 9010786 600 00 2156 BENEFIT SYSTEMS & SERVIC 200901119 FLEX SPENDING ACCOUNT O1/22/09 M 012209 222.75 738864 600.00.4310 0901 012209 GLJ7920 222.75 012209 9010787 760 00 3461 COALITION FOR QUALIFIED PENSION FUNDS QUALIFIED PLAN O1/22/09 M 012209 400.00 5138 760.00.5110 0901 012209 GLJ7920 400.00 012209 9010992 100 01 7 DARMOFAL, AMY L WITNESS AND MILEAGE FESS O1/23/09 M 013009 23.00 738866 100.01.5110 0901 013009 GLJ7953 23.00 013009 9010505 100 04 4026 DATAPATH CARD SERVICES DEBIT CARDFLEX SPEND INITIAL DEPOSIT O1/13/09 M 011309 8,500.00 738777 100.04.5110 0901 011309 GLJ7874 8500.00 011309 9010420 100 XXXXX 9419 FOP UNITS I/II PD UNION DUE O1/31/09 M 010909 940.50 738870 100.214 0901 010909 GLJ7832 931.00 010909 100.214 0901 010909 GLJ7956 9.50 010909 9010758 100 9419 FOP UNITS I/II PD UNION DUE O1/31/09 M 012309 959.50 738870 100.214 0901 012309 GLJ7908 959.50 012309 9010779 610 00 7 FORD, TIFFANY 2008020499VEHICLE DAMAGE REIMB 01/19/09 M 012109 1,277.78 738781 610.00.5980 0901 012109 GLJ7916 1277.78 012109 9010002 100 XXXXX 8527 HOME DEPOT/GECF NOV/DEC08 MATERIALS & SUPPLIES O1/05/09 M 010509 386.25 738666 100.01.6110 0901 010509 GLJ7822 374.19 010509 100.41.6110 0901 010509 GLJ7822 M 12.06 010509 9010003 100 01 9383 ILLINOIS DEPARTMENT OF P DEC 2008 DEATH CERTIFICATE COPIES O1/05/09 M 010509 778.00 738667 100.01.6940 0901 010509 GLJ7822 778.00 010509 9010506 100 22 9418 ILLINOIS FBI NA CHECK REPLACEMENT #732489 01/13/09 M 011309 45.00 738778 100.22.5430 0901 011309 GLJ7874 45.00 011309 9010780 100 22 9418 ILLINOIS FBI NA 1/28/09 MONTHLY LUNCHEON INCREASE O1/21/09 M 012109 10.00 738860 100.22.5430 0901 012109 GLJ7916 10.00 012109 9010425 100 9529 IUOE, LOCAL 150 UNION DUES O1/31/09 M 010909 242.55 738871 100.218 0901 010909 GLJ7832 242.55 010909 9010428 100 9528 IUOE, LOCAL 150 UNION ADM DU O1/31/09 M 010909 702.24 738872 100.218 0901 010909 GLJ7832 702.24 010909 9010762 100 9529 IUOE, LOCAL 150 UNION DUES O1/31/09 M 012309 242.55 738873 100.218 0901 012309 GLJ7908 242.55 012309 DATE 1/30/2009 03:10 PM CITY OF MCHENRY PAGE 2 AS-NEEDED CHECKS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9010766 100 9528 IUOE, LOCAL 150 UNION ADM DU 01/31/09 M 012309 702.24 738874 100.218 0901 012309 GLJ7908 702.24 012309 9010991 100 01 7 JOHNSON, WILLIAM G WITNESS AND MILEAGE FEES 01/23/09 M 013009 23.00 738867 100.01.5110 0901 013009 GLJ7953 23.00 013009 9010994 600 00 11300 KITTL, AMBROSE M 1/9/09INSURANCE DEDUCTION REIMB 01/31/09 M 013009 65.67 738875 600.00.3831 0901 013009 GLJ7954 FAMILY HEALTH 51.72 013009 600.00.3831 0901 013009 GLJ7954 FAMILY DENTAL 13.95 013009 9010990 100 01 7 KRAUS, ROBERT J WITNESS AND MILEAGE FEES 01/23/09 M 013009 23.00 738868 100.01.5110 0901 013009 GLJ7953 23.00 013009 9010441 580 31 12100 LC UNITED PAINTING CO 08-44 REPAINT WATER TOWER #2 01/08/09 M 010809 178,000.00 508844 580.31.8500 80109 0901 010809 GLJ7837 PROJ # 580-ELVTK02 178000.00 010809 181000.00 580-ELVTK02 9010443 580 31 12100 LC UNITED PAINTING CO 08-44 WATER TOWER #2 REPAINTING 01/08/09 M 010809 17,950.00 508844 580.31.8500 0901 010809 GLJ7837 17950.00 010809 580-ELVTK02 9010442 440 00 13011 MANEVAL CONSTRUCTION CO 6388 ACE/POST OFFICE ACCESS 01/08/09 M 010809 51,520.81 738670 440.00.8600 0901 010809 GLJ7837 51520.81 010809 100-ACEPOST 9010004 XXXXX XXXXX 14273 MCHENRY SAVINGS BANK INVESTMENTS 01/05/09 M 010509 865,000.00 508843 580.110 0901 010509 GLJ7822 570000.00 010509 510.110 0901 010509 GLJ7822 295000.00 010509 9010005 280 XXXXX 14273 MCHENRY SAVINGS BANK INVESTMENTS 01/05/09 M 010509 250,000.00 738668 280.110 0901 010509 GLJ7822 250600.00 010509 9010419 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 01/31/09 M 010909 35.28 738876 100.2191 0901 010909 GLJ7832 35.28 010909 9010757 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 01/31/09 M 012309 35.26 738876 100.2191 0901 012309 GLJ7908 35.26 012309 9010416 100 XXXXX 15079 NCPERS GROUP LIFE INS. IMRF LIFE 01/31/09 M 010909 320.00 738877 100.2041 0901 010909 GLJ7832 304.00 010909 100.2041 0901 010909 GLJ7956 16.00 010909 9010507 100 XXXXX 17155 PETTY CASH FUND 5/21-1/12 PETTY CASH REIMB 01/13/09 M 011309 187.47 738779 SUPPLIES, MILEAGE, ETC 100.00.3882 0901 011309 GLJ7874 8.08 011309 100.01.5310 0901 011309 GLJ7874 5.77 011309 100.01.5420 0901 011309 GLJ7874 21.10 011309 100.01.5430 0901 011309 GLJ7874 15.00 011309 100.01.6110 0901 011309 GLJ7874 10.92 011309 100.04.5420 0901 011309 GLJ7874 18.90 011309 100.22.3882 0901 011309 GLJ7874 .60 011309 DATE 1/30/2009 03:10 PM CITY OF MCHENRY PAGE 3 AS-NEEDED CHECKS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.22.5310 0901 011309 GLJ7874 .20 011309 100.30.5110 0901 011309 GLJ7874 4.00 011309 100.41.5310 0901 011309 GLJ7874 1.95 011309 100.41.6920 0901 011309 GLJ7874 50.46 011309 100.41.6110 0901 011309 GLJ7874 C 9.11 011309 100.41.6110 0901 011309 GLJ7874 P 5.88 011309 100.41.6110 0901 011309 GLJ7874 R 35.50 011309 9010001 100 04 17550 POSTMASTER MCHENRY IL POSTAGE FOR WATER/SEWER BILLS O1/02/09 M 010209 1,020.60 738665 100.04.5310 0901 010209 GLJ7815 1020.60 010209 9010582 510 31 17550 POSTMASTER MCHENRY IL POSTCARDS-WATER DEPT NOTICES 01/15/09 M 011509 300.00 508873 510.31.5310 0901 011509 GLJ7892 300.00 011509 9010995 100 XXXXX 17644 PRE-PAID LEGAL SERVICES 122659MONTHLY PAYROLL DEDUCTIONS O1/31/09 M 013009 181.30 738878 100.2192 0901 013009 GLJ7954 181.30 013009 9010781 100 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE O1/21/09 M 012109 1,003.88 738861 100.01.5310 0901 012109 GLJ7916 29.67 012109 100.02.5310 0901 012109 GLJ7916 21.83 012109 100.03.5310 0901 012109 GLJ7916 51.29 012109 100.04.5310 0901 012109 GLJ7916 287.95 012109 100.22.5310 0901 012109 GLJ7916 166.87 012109 100.30.5310 0901 012109 GLJ7916 7.65 012109 100.41.5310 0901 012109 GLJ7916 438.62 012109 9010782 510 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE O1/21/09 M 012109 520.91 508892 510.31.5310 0901 012109 GLJ7916 516.02 012109 510.32.5310 0901 012109 GLJ7916 4.89 012109 9010783 100 01 20015 SAM'S CLUB 005976SUPPLIES FOR HOLIDAY LUNCHEON O1/21/09 M 012109 124.47 738862 100.01.6110 0901 012109 GLJ7916 124.47 012109 9010996 100 01 20152 SECRETARY OF STATE / POL #308 VEHICLE REGISTRATION & TITLE O1/31/09 M 013009 143.00 738879 100.01.6940 0901 013009 GLJ7954 143.00 013009 9010510 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485019 UPS CHARGES O1/13/09 M 011309 38.48 738780 100.01.5310 0901 011309 GLJ7874 12.98 011309 100.04.5310 0901 011309 GLJ7874 25.50 011309 9010784 100 04 22497 UNITED PARCEL SERVICE 60X485029 UPS CHARGES O1/21/09 M 012109 15.93 738863 100.04.5310 0901 012109 GLJ7916 15.93 012109 9010785 510 31 22497 UNITED PARCEL SERVICE 60X485029 UPS CHARGES O1/21/09 M 012109 14.46 508893 510.31.5310 0901 012109 GLJ7916 14.46 012109 9010788 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485039 UPS CHARGES O1/22/09 M 012209 27.97 738865 100.04.5310 0901 012209 GLJ7920 13.92 012209 100.41.5310 0901 012209 GLJ7920 14.05 012209 9011000 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485049 UPS CHARGES O1/31/09 M 013009 25.32 738880 DATE 1/30/2009 03:10 PM CITY OF MCHENRY PAGE 4 AS-NEEDED CHECKS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.04.5310 0901 013009 GLJ7954 9.00 013009 100.30.5310 0901 013009 GLJ7954 16.32 013009 9010997 100 XXXXX 22521 UNUM 133279001 VOLUNTARY LIFE INSURANCE O1/31/09 M 013009 979.13 738881 100.2241 0901 013009 GLJ7954 979.13 013009 9010998 100 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS O1/31/09 M 013009 740.05 738881 100.01.4330 0901 013009 GLJ7954 57.00 013009 100.01.4330 0901 013009 GLJ7954 19.00 013009 100.02.4330 0901 013009 GLJ7954 5.70 013009 100.224 0901 013009 GLJ7954 5.98 013009 100.04.4330 0901 013009 GLJ7954 11.12 013009 100.04.4330 0901 013009 GLJ7954 28.50 013009 100.22.4330 0901 013009 GLJ7954 359.10 013009 100.30.4330 0901 013009 GLJ7954 17.10 013009 100.33.4330 0901 013009 GLJ7954 108.30 013009 100.224 0901 013009 GLJ7954 5.70 013009 100.03.4330 0901 013009 GLJ7954 42.75 013009 100.03.4330 0901 013009 GLJ7954 5.70 013009 100.41.5330 0901 013009 GLJ7954 62.70 013009 100.224 0901 013009 GLJ7954 5.70 013009 100.41.4330 0901 013009 GLJ7954 - 5.70 013009 9010999 510 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS O1/31/09 M 013009 111.15 508894 510.31.4330 0901 013009 GLJ7954 54.15 013009 510.32.4330 0901 013009 GLJ7954 57.00 013009 9011001 100 04 23050 VARVIL, MARYBETH FLEX DEDUCTION REFUND O1/31/09 M 013009 57.70 738882 100.04.5110 0901 013009 GLJ7954 57.70 013009 9010993 100 01 7 ZUIDEMA, JOSEPH M WITNESS AND MILEAGE FEES O1/23/09 M 013009 23.00 738869 100.01.5110 0901 013009 GLJ7953 23.00 013009 EXPENDED LIQUID ACCRUAL GRAND TOTALS 1,384,025.22 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 18,641.69 280 DEVELOPER DONATION FUND 250,000.00 440 CAPITAL IMPROVEMENTS FUND 51,520.81 510 WATER/SEWER FUND 295,946.52 580 UTILITY IMPROVEMENTS FUND 765,950.00 181,000.00 600 EMPLOYEE INSURANCE FUND 288.42 610 RISK MANAGEMENT FUND 1,277.78 760 POLICE PENSION FUND 400.00 DATE 1/30/2009 03:10 PM CITY OF MCHENRY PAGE 5 AS-NEEDED CHECKS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ **** 1,384,025.22 181,000.00 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LAC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9020280 100 41 1069 ACCRA INDUSTRIES INC 7003707 M-SUPPLIES 02/09/09 0 020309 222.56 100.41.6110 0902 020309 GLJ7969 222.56 020309 9020281 100 XXXXX 1071 ACE HARDWARE, BJORKMAN'S JAN 2009 MATERIALS & SUPPLIES 02/09/09 0 020309 2,316.03 100.01.6110 0902 020309 GLJ7969 223.95 020309 100.03.6270 0902 020309 GLJ7969 143.11 020309 100.22.6210 0902 020309 GLJ7969 67.66 020309 100.33.5370 0902 020309 GLJ7969 34.86 020309 100.33.6110 0902 020309 GLJ7969 1481.28 020309 100.41.6110 0902 020309 GLJ7969 M 365.17 020309 9020282 510 XXXXX 1071 ACE HARDWARE, BJORKMAN'S JAN 2009 MATERIALS & SUPPLIES 02/09/09 0 020309 607.69 510.31.6110 0902 020309 GLJ7969 449.89 020309 510.32.6110 0902 020309 GLJ7969 157.80 020309 9020283 100 33 1106 ADAMS STEEL SERVICE INC 4372 YEARLY CO2 BOTTLED RENTAL 02/09/09 0 020309 80.00 100.33.6110 0902 020309 GLJ7969 80.00 020309 9020284 100 33 1106 ADAMS STEEL SERVICE INC 215339VEHICLE REPAIRS 02/09/09 0 020309 78.87 100.33.5370 0902 020309 GLJ7969 78.87 020309 9020285 100 41 1497 ANDERSON, LORI 12/11-1/29R-PARKS PROGRAM INSTRUCTOR 02/09/09 0 020309 170.50 100.41.5110 0902 020309 GLJ7969 170.50 020309 9020290 100 03 1632 ARAMARK WORK APPAREL & U 12073338 EMPLOYEE UNIFORMS 02/09/09 0 020309 166.80 LINE 100.03.4510 0902 020309 GLJ7969 166.80 020309 9020287 XXXXX XXXXX 1450 AT&T 815R262388PRI PHONE LINES 02/09/09 0 020309 1,483.95 100.01.5320 0902 020309 GLJ7969 231.27 020309 100.02.5320 0902 020309 GLJ7969 81.08 020309 100.04.5320 0902 020309 GLJ7969 108.11 020309 100.22.5320 0902 020309 GLJ7969 513.52 020309 100.30.5320 0902 020309 GLJ7969 81.08 020309 100.33.5320 0902 020309 GLJ7969 82.02 020309 100.03.5320 0902 020309 GLJ7969 189.20 020309 100.41.5320 0902 020309 GLJ7969 157.13 020309 620.00.5110 0902 020309 GLJ7969 40.54 020309 9020288 XXXXX XXXXX 1450 AT&T JAN/FEB 09ALARM CIRCUITS 02/09/09 0 020309 1,462.25 100.22.5320 0902 020309 GLJ7969 804.68 020309 100.41.5320 0902 020309 GLJ7969 331.28 020309 100.33.5320 0902 020309 GLJ7969 25.36 020309 620.00.5110 0902 020309 GLJ7969 300.93 020309 9020289 510 XXXXX 1450 AT&T JAN/FEB 09ALARM CIRCUITS 02/09/09 0 020309 1,163.55 510.31.5320 0902 020309 GLJ7969 94.54 020309 510.32.5320 0902 020309 GLJ7969 1069.01 020309 9020286 100 01 1452 AT&T LONG DISTANCE 854581823 LONG DISTANCE PHONE SERVICE 02/09/09 0 020309 3.05 100.01.5320 0902 020309 GLJ7969 3.05 020309 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 2 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9020291 100 22 1738 AUTO TECH CENTERS INC 204540TIRES 02/09/09 0 020309 204.50 100.22.5370 0902 020309 GLJ7969 204.50 020309 9020292 100 22 1738 AUTO TECH CENTERS INC 204716TIRES 02/09/09 0 020309 272.32 100.22.5370 0902 020309 GLJ7969 272.32 020309 9020293 440 00 1900 AZTEC FENCE COMPANY INC 9072-5FENCE MATERIALS 02/09/09 0 020309 3,868.38 440.00.8100 0902 020309 GLJ7969 3868.38 020309 100-1415IND 9020296 100 33 2006 BAKER & SON CO, PETER 17655MB MATERIALS 02/09/09 0 020309 396.66 100.33.6110 0902 020309 GLJ7972 396.66 020309 9020297 740 00 2035 BAXTER & WOODMAN 0140890 SHAMROCK FARM NH3 02/09/09 0 020309 61.50 740.00.5220 0902 020309 GLJ7972 61.50 020309 9020298 740 00 2035 BAXTER & WOODMAN 0140891 SHAMROCK FARM NH9 02/09/09 0 020309 122.50 740.00.5220 0902 020309 GLJ7972 122.50 020309 9020299 740 00 2035 BAXTER & WOODMAN 0140892 MORGAN HILL SUBDIVISION 02/09/09 0 020309 527.00 740.00.5220 0902 020309 GLJ7972 527.00 020309 9020300 740 00 2035 BAXTER & WOODMAN 0140889 SHAMROCK FARM NH2 02/09/09 0 020309 1,158.04 740.00.5220 0902 020309 GLJ7972 1158.04 020309 9020301 510 32 2550 BOTTS WELDING & TRUCK SE 468048VEHICLE SAFETY INSPECTION 02/09/09 0 020309 23.00 510.32.5370 0902 020309 GLJ7972 23.00 020309 9020302 510 XXXXX 5 BURRAFATO, JOE AND MARIA 3290351807SEWER ACCOUNT REIMB 02/09/09 0 020309 92.69 510.220 0902 020309 GLJ7972 92.69 020309 9020303 100 22 2765 BUSS FORD SALES 31515 VEHICLE REPAIR PARTS 02/09/09 0 020309 26.44 100.22.5370 0902 020309 GLJ7972 26.44 020309 9020304 100 22 2765 BUSS FORD SALES 31484 VEHICLE REPAIR PARTS 02/09/09 0 020309 114.47 100.22.5370 0902 020309 GLJ7972 114.47 020309 9020305 100 22 2765 BUSS FORD SALES 31463 VEHICLE REPAIR PARTS 02/09/09 0 020309 86.21 100.22.5370 0902 020309 GLJ7972 86.21 020309 9020306 100 22 2765 BUSS FORD SALES 31373 VEHICLE REPAIR PARTS 02/09/09 0 020309 241.85 100.22.5370 0902 020309 GLJ7972 241.85 020309 9020309 100 33 6635 CHICAGO INTERNATIONAL TR 111092810 VEHICLE REPAIR PARTS 02/09/09 0 020309 1,132.92 1Q0.33.5370 0902 020309 GLJ7972 1132.92 020309 9020310 100 33 6635 CHICAGO INTERNATIONAL TR 111093286 VEHICLE REPAIR PARTS 02/09/09 0 020309 178.45 100.33.5370 0902 020309 GLJ7972 178.45 020309 9020311 100 33 6635 CHICAGO INTERNATIONAL TR 112028398 VEHICLE REPAIR PARTS 02/09/09 0 020309 59.55 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------- -------------------------------------------------------------------------------------------------------------------------- 100.33.5370 0902 020309 GLJ7972 59.55 020309 9020312 100 33 6635 CHICAGO INTERNATIONAL TR 112028431 VEHICLE REPAIR PARTS 02/09/09 0 020309 59.55 100.33.5370 0902 020309 GLJ7972 59.55 020309 9020313 100 33 6635 CHICAGO INTERNATIONAL TR 111094119 VEHICLE REPAIR PARTS 02/09/09 0 020309 62.15 100.33.5370 0902 020309 GLJ7972 62.15 020309 9020314 620 00 3509 COMCAST CABLE 2/4-3/3 HIGH SPEED INTERNET 02/09/09 0 020309 74.90 8798100440308424 620.00.5110 0902 020309 GLJ7972 74.90 020309 9020315 100 33 3509 COMCAST CABLE 1/12-2/11 HIGH SPEED INTERNET 02/09/09 0 020309 50.01 8798100380249653 100.33.5320 0902 020309 GLJ7972 50.01 020309 9020316 510 XXXXX 3509 COMCAST CABLE 1/12-2/11 HIGH SPEED INTERNET 02/09/09 0 020309 25.76 8798100380249653 510.31.5320 0902 020309 GLJ7972 22.73 020309 510.32.5320 0902 020309 GLJ7972 3.03 020309 9020317 100 XXXXX 3531 COMED JAN 2009 UTILITIES 02/09/09 0 020309 3,487.28 100.33.5520 0902 020309 GLJ7972 389.33 020309 100.41.5510 0902 020309 GLJ7972 3097.95 020309 9020318 510 XXXXX 3531 COMED JAN 2009 UTILITIES 02/09/09 0 020309 881.07 510.31.5510 0902 020309 GLJ7972 361.84 020309 510.32.5510 0902 020309 GLJ7972 519.23 020309 9020319 100 33 3528 COMED 5433098004STREET LIGHTING 02/09/09 0 020309 2,707.91 100.33.5520 0902 020309 GLJ7972 2707.91 020309 9020320 100 33 3528 COMED 8990135056STREET LIGHTING 02/09/09 0 020309 22,378.68 100.33.5520 0902 020309 GLJ7972 22378.68 020309 9020321 620 00 3532 COMMUNICATIONS REVOLVING T0921868 COMMUNICATION CHARGES 02/09/09 0 020309 115.00 620.00.5110 0902 020309 GLJ7972 115.00 020309 9020307 510 32 3071 CYNOWA, LEROY A 2765 FURNACE REPAIRS 02/09/09 0 020309 783.00 57.0.32.5375 0902 020309 GLJ7972 783.00 020309 9020308 510 32 3071 CYNOWA, LEROY A 2766 FURNACE REPAIRS 02/09/09 0 020309 175.00 510.32.5375 0902 020309 GLJ7972 175.00 020309 9020322 620 00 4144 DELL MARKETING LP XD36JT1C8 LASER PRINTER 02/09/09 0 020309 554.25 620.00.6270 0902 020309 GLJ7972 554.25 020309 902032J 200 00 4400 DOBBE MARKETING & PR INC 2317 TRADE SHOW BANNER 02/09/09 0 020309 200.00 200.00.6940 0902 020309 GLJ7972 200.00 020309 9020325 100 22 4559 DORAN, ROBERT A 102 TRAINING FEE 02/09/09 0 020309 305.00 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------ KING 100.22.5430 0902 020309 GLJ7972 305.00 020309 9020326 510 32 4742 DUFFY, DANIEL CDL REIMB 02/09/09 0 020309 60.00 510.32.5430 0902 020309 GLJ7972 60.00 020309 9020327 100 41 5107 ED'S RENTAL & SALES INC 133856501 M-EQUIPMENT SUPPLIES 02/09/09 0 020309 75.90 100.41.6110 0902 020309 GLJ7972 75.90 020309 9020328 580 32 5515 ENGLEWOOD ELECTRIC SUPPL 961967SCADA EQUIPMENT 02/09/09 0 020309 5,268.67 580.32.8500 0902 020309 GLJ7972 5268.67 020309 510-EQUIPSW 9020329 100 22 6390 FLESCH COMPANY INC, GORD OHB4391 COPIER SUPPLIES 02/09/09 0 020309 180.05 100.22.6110 0902 020309 GLJ7972 180.05 020309 9020407 100 XXXXX 6393 FLEXIBLE BENEFIT SERVICE 48028 PARTICIPANT FEES 02/09/09 0 020409 330.00 100.220 0902 020409 GLJ7979 330.00 020409 9020408 100 XXXXX 6393 FLEXIBLE BENEFIT SERVICE 48027 PARTICIPANT FEES 02/09/09 0 020409 330.00 100.220 0902 020409 GLJ7979 330.00 020409 9020333 100 41 7281 G IMPRESSIONS INC 001496SIGNS 02/09/09 0 020309 159.00 100.41.6110 0902 020309 GLJ7972 R 54.00 020309 100.41.5110 0902 020309 GLJ7972 M 105.00 020309 9020334 510 31 7281 G IMPRESSIONS INC 08001542 VEHICLE DECALS 02/09/09 0 020309 65.00 510.31.5370 0902 020309 GLJ7972 65.00 020309 9020335 100 41 7281 G IMPRESSIONS INC 10/12/08 SIGN CHANGES 02/09/09 0 020309 103.50 100.41.6920 0902 020309 GLJ7972 103.50 020309 9020330 610 00 7050 GALLAGHER RISK MANAGEMEN 414099NOTARY BOND 02/09/09 0 020309 29.00 GLICK 610.00.5960 0902 020309 GLJ7972 29.00 020309 9020331 100 22 7007 GALLS INCORPORATED W162235701FLARES 02/09/09 0 020309 442.95 100.22.6110 0902 020309 GLJ7972 442.95 020309 9020332 100 22 7008 GANDOR, MARK UNIFORM DRY CLEANING REIMB 02/09/09 0 020309 37.00 100.22.4510 0902 020309 GLJ7972 37.00 020309 9020336 100 22 7640 GREAT LAKES FIRE & SAFET 143479EMPLOYEE UNIFORM ITEMS 02/09/09 0 020309 49.50 A BIRK 100.22.4510 0902 020309 GLJ7972 49.50 020309 9020337 510 31 8009 HACH COMPANY 6080580 SUPPLIES 02/09/09 0 020309 398.71 510.31.6110 0902 020309 GLJ7973 398.71 020309 9020338 620 00 8024 HARRIS & ASSOC INC, BRUC 71975 DIGITAL TAX MAPS 02/09/09 0 020309 347.50 620.00.5110 0902 020309 GLJ7973 347.50 020309 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------- 9020339 100 41 1 HAUBER, KIM PARKS PROGRAM REFUND 02/09/09 0 020309 72.00 100.41.3636 0902 020309 GLJ7973 72.00 020309 9020340 510 31 8042 HAWKINS INC 1268844 CHEMICALS 02/09/09 0 020309 2,911.30 510.31.6110 0902 020309 GLJ7973 2911.30 020309 9020341 100 22 9005 IACP J JONES MEMBERSIP DUES 02/09/09 0 020309 120.00 100.22.5410 0902-020309 GLJ7973 120.00 020309 9020342 620 00 9406 ILLINOIS AUDIO PRODUCTIO 76505 PHONE MESSAGE ON HOLD SERVICE 02/09/09 0 020309 198.00 620.00.5110 0902 020309 GLJ7973 198.00 020309 9020343 270 00 9524 INTERNATIONAL SALT CO LL 290128ICE CONTROL MATERIALS 02/09/09 0 020309 21,941.57 270.00.6110 0902 020309 GLJ7973 21941.57 020309 9020344 270 00 9524 INTERNATIONAL SALT CO LL 292081ICE CONTROL MATERIALS 02/09/09 0 020309 15,257.98 270.00.6110 0902 020309 GLJ7973 15257.98 020309 9020345 100 22 10211 J G UNIFORMS INC 18752 EMPLOYEE UNIFORMS 02/09/09 0 020309 204.65 J BIRK, ADAMS 100.22.4510 0902 020309 GLJ7973 J BIRK 104.82 020309 100.22.4510 0902 020309 GLJ7973 ADAMS 99.83 020309 9020354 510 31 11388 K&L COUNTERTOPS & CABINE 1869 COUNTERTOP 02/09/09 0 020309 420.00 510.31.6110 0902 020309 GLJ7973 420.00 020309 9020346 100 22 11025 KALE UNIFORMS INC 308249EMPLOYEE UNIFORMS 02/09/09 0 020309 78.04 JONES, BORGAN 100.22.4510 0902 020309 GLJ7973 JONES 39.02 020309 100.22.4510 0902 020309 GLJ7973 BROGAN 39.02 020309 9020347 100 22 11025 KALE UNIFORMS INC 304770EMPLOYEE UNIFORMS 02/09/09 0 020309 752.17 J BIRK 100.22.4510 0902 020309 GLJ7973 752.17 020309 9020348 100 33 11286 KIMBALL MIDWEST 931963SUPPLIES 02/09/09 0 020309 330.13 100.33.5370 0902 020309 GLJ7973 330.13 020309 9020349 100 33 11286 KIMBALL MIDWEST 940166SUPPLIES 02/09/09 0 020309 265.82 100.33.5370 0902 020309 GLJ7973 265.82 020309 9020350 100 41 11290 KIRCHNER FIRE 27233 M-FIRE EXTINGUISHER SERVICE 02/09/09 0 020309 379.50 100.41.5110 0902 020309 GLJ7973 379.50 020309 9020351 100 33 11290 KIRCHNER FIRE 27097 FIRE EXTINGUISHER SERVICE 02/09/09 0 020309 475.25 100.33.6110 0902 020309 GLJ7973 475.25 020309 9020352 100 41 11300 KITTL, AMBROSE M 1/29-30/09IPRA CONFERENCE EXPENSE REI 02/09/09 0 020309 45.90 100.41.5420 0902 020309 GLJ7973 45.90 020309 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE -------------------------------------- 9020353 100 22 11301 KIWANIS CLUB OF MCHENRY 10/08-3/09QUARTERLY DUES 02/09/09 0 020309 295.00 BROGAN 100.22.5410 0902 020309 GLJ7973 295.00 020309 9020355 100 22 11640 KREASSIG, DANIEL 1/21-23/09TRAINING MEAL REIMB 02/09/09 0 020309 7.69 100.22.5420 0902 020309 GLJ7973 7.69 020309 9020356 510 32 11703 KTD INC 2252 SUPPLIES 02/09/09 0 020309 249.52 510.32.5375 0902 020309 GLJ7973 249.52 020309 9020358 100 33 12142 LEACH ENTERPRISES INC 687778VEHICLE REPAIR PARTS 02/09/09 0 020409 34.56 100.33.5370 0902 020409 GLJ7975 34.56 020409 9020357 100 XXXXX 12143 LEE AUTO MCHENRY JAN 2009 VEHICLE REPAIR PARTS 02/09/09 0 020409 325.62 100.22.5370 0902 020409 GLJ7975 161.36 020409 100.33.5370 0902 020409 GLJ7975 46.18 020409 100.41.5370 0902 020409 GLJ7975 118.08 020409 9020359 100 41 12746 LUNKENHEIMER, PATTIE 1/30/09 IPRA CONFERENCE EXPENSE REI 02/09/09 0 020409 31.70 100.41.5420 0902 020409 GLJ7975 31.70 020409 9020360 100 41 12746 LUNKENHEIMER, PATTIE CLOTHING ALLOWANCE REIMB 02/09/09 0 020409 57.06 100.41.4510 0902 020409 GLJ7975 57.06 020409 9020361 100 41 12746 LUNKENHEIMER, PATTIE R-PARK PROGRAM SUPPLIES REIMB 02/09/09 0 020409 17.12 100.41.6110 0902 020409 GLJ7975 17.12 020409 9020362 100 01 14067 MCANDREWS PC, THE LAW OF O1 105LEGAL FEES - TRAFFIC 02/09/09 0 020409 6,800.00 100.01.5230 0902 020409 GLJ7975 6800.00 020409 9020363 100 33 14069 MCCANN INDUSTRIES INC 11020746 SUPPLIES 02/09/09 0 020409 210.86 100.33.5370 0902 020409 GLJ7975 210.86 020409 9020364 100 33 14069 MCCANN INDUSTRIES INC 11020730 SUPPLIES 02/09/09 0 020409 145.35 100.33.5370 0902 020409 GLJ7975 145.35 020409 9020365 510 31 14246 MCHENRY ANALYTICAL WATER 900077WATER SAMPLE ANALYSIS 02/09/09 0 020409 450.00 510.31.5110 0902 020409 GLJ7975 450.00 020409 9020366 510 31 14246 MCHENRY ANALYTICAL WATER 21582 WATER SAMPLE ANALYSIS 02/09/09 0 020409 160.00 510.31.5110 0902 020409 GLJ7975 160.00 020409 9020367 100 XXXXX 14247 MCHENRY AREA CHAMBER OF 37877 ANNUAL DINNER DANCE 02/09/09 0 020409 850.00 100.01.6940 0902 020409 GLJ7975 170.00 020409 100.02.5430 0902 020409 GLJ7975 680.00 020409 9020368 100 41 14292 MCHENRY SCHOOLS TRANSPOR 12/13/08 R-SWIM TEAM TRANSPORTATION 02/09/09 0 020409 262.84 100.41.5110 0902 020409 GLJ7975 262.84 020409 9020369 100 33 14285 MCHENRY TOWNSHIP ROAD DI 2008 ROAD PAINT STRIPING 02/09/09 0 020409 8,904.30 100.33.5110 0902 020409 GLJ7975 8904.30 020409 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ---------------------------------------------------------------------------------- 9020370 100 33 13140 MEADE ELECTRIC COMPANY I 639299TRAFFIC SIGNAL MAINTENANCE 02/09/09 0 020409 171.80 100.33.6110 0902 020409 GLJ7975 171.80 020409 9020371 100 41 1 MECKLENBURG, CINDY PARKS PROGRAM REFUND 02/09/09 0 020409 66.00 100.41.3637 0902 020409 GLJ7975 66.00 020409 9020372 510 31 13172 MEYER MATERIAL COMPANY 218596MATERIALS 02/09/09 O 020409 74.55 510.31.6110 0902 020409 GLJ7975 74.55 020409 9020373 100 33 13172 MEYER MATERIAL COMPANY 218500MATERIALS 02/09/09 0 020409 456.55 100.33.6110 0902 020409 GLJ7975 456.55 020409 9020374 100 33 13172 MEYER MATERIAL COMPANY 218486MATERIALS 02/09/09 0 020409 793.76 100.33.6110 0902 020409 GLJ7975 793.76 020409 9020375 100 01 13536 MORRIE AND SONS INC 565 VEHICLE TOWING 02/09/09 0 020409 125.00 100.01.5110 0902 020409 GLJ7975 125.00 020409 9020376 510 32 15529 NORSHORE ALARM CO INC 12518 ALARM REPAIRS 02/09/09 0 020409 65.00 510.32.5375 0902 020409 GLJ7975 65.00 020409 9020377 100 41 15531 NORTH CENTRAL ILLINOIS S P-SUMMER 09 SWIMTEAM DUES 02/09/09 0 020409 800.00 100.41.5110 0902 020409 GLJ7975 800.00 020409 9020378 100 01 17005 PACE 47829 LOCAL SHARE DIAL-A-RIDE 02/09/09 0 020409 10,188.94 100.01.5110 0902 020409 GLJ7975 10188.94 020409 9020379 100 03 2532 PETROLIANCE LLC 1071402 VEHICLE FUEL 02/09/09 0 020409 90.96 100.03.6250 0902 020409 GLJ7975 90.96 020409 9020380 100 KKKKK 2532 PETROLIANCE LLC 1071314 VEHICLE FUEL 02/09/09 0 020409 2,905.97 100.33.6250 0902 020409 GLJ7975 2840.25 020409 100.01.6250 0902 020409 GLJ7975 65.72 020409 9020381 100 33 2532 PETROLIANCE LLC 1071311 VEHICLE FUEL 02/09/09 0 020409 53.98 100.33.6250 0902 020409 GL07975 53.98 020409 9020382 100 XXXXX 2532 PETROLIANCE LLC 1071223 VEHICLE FUEL 02/09/09 0 020409 4,624.99 100.33.6250 0902 020409 GLJ7975 4576.89 020409 100.01.6250 0902 020409 GLJ7975 48.10 020409 9020383 100 41 2532 PETROLIANCE LLC 1071405 VEHICLE FUEL 02/09/09 0 020409 283.96 100.41.6250 0902 020409 GLJ7975 283.96 020409 9020384 510 31 2532 PETROLIANCE LLC 1071316 VEHICLE FUEL 02/09/09 0 020409 188.63 510.31.6250 0902 020409 GLJ7975 188.63 020409 9020385 510 31 2532 PETROLIANCE LLC 1071311 VEHICLE FUEL 02/09/09 0 020409 101.39 510.31,6250 0902 020409 GLJ7975 101.39 020409 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ----------------------------------------------------------------------------- 9020386 510 31 2532 PETROLIANCE LLC 1071225 VEHICLE FUEL 02/09/09 0 020409 230.29 510.31.6250 0902 020409 GLJ7975 230.29 020409 9020387 100 41 17134 PETROW, STEPHANIE S 1/26/09 R-PARKS PROGRAM INSTRUCTOR 02/09/09 0 020409 40.00 100.41.5110 0902 020409 GLJ7975 40.00 020409 9020388 600 00 17657 PROSOURCE FINANCIAL LLC FEB 2009 GROUP BENEFIT CONSULTANT 02/09/09 O 020409 3,166.67 600.00.5110 20804012 0902 020409 GLJ7975 3166.67 020409 3166.67 9020389 100 33 7 QUITALIG, MS MAILBOX DAMAGE REIMB 02/09/09 0 020409 50.00 100.33.16110 0902 020409 GLJ7975 50.00 020409 9020390 100 41 19155 REINDERS INC 294588M-EQUIPMENT WINTER SERVICE 02/09/09 O 020409 765.79 100.41.6110 0902 020409 GLJ7975 765.79 020409 9020391 100 41 19155 REINDERS INC 1235715 SUPPLIES 02/09/09 0 020409 225.98 100.41.5370 0902 020409 GLJ7975 225.98 020409 9020392 100 22 19550 ROTARY CLUB OF MCHENRY OCT 08MEMBERSHIP DUES 02/09/09 0 020409 57.22 O'MEARA 100.22.5410 0902 020409 GLJ7975 57.22 020409 9020393 440 00 20430 SEC GROUP INC 29/355617 RT 31/120 INTERSECTION 02/09/09 0 020409 7,133.23 440.00.8600 20036 0902 020409 GLJ7978 PROJ#440-RT31/120 7133.23 020409 7133.23 440-RT31/120 9020394 440 00 20430 SEC GROUP INC 21/355621 MILLER ROAD IMPROVEMENTS 02/09/09 0 020409 79,290.15 440.00.8900 21587 0902 020409 GLJ7978 PROJ# MILLERCMAQ 79290.15 020409 79290.15 440-MILLERCMA 9020395 100 01 20151 SECRETARY OF STATE/INDEX GLICK NOTARY COMMISSION RENEWAL 02/09/09 0 020409 10.00 100.01.6940 0902 020409 GLJ7978 10.00 020409 9020398 100 01 20668 SHAW SUBURBAN MEDIA 12/2008 LEGAL ADVERTISING 02/09/09 0 020409 254.90 100.01.5330 0902 020409 GLJ7978 254.90 020409 9020396 100 22 7 SIU SCHOOL OF MEDICINE 5/4/09TRAINING FEE 02/09/09 0 020409 15.00 SPOHN 100.22.5430 0902 020409 GLJ7978 15.00 020409 9020397 580 32 20565 SPECTER INSTRUMENTS 22843 SCADA EQUIPMENT PARTS 02/09/09 O 020409 2,807.62 580.32.8500 0902 020409 GLJ7978 2807.62 020409 510-EQUIPSW 9020399 100 33 20708 STANDARD INDUSTRIAL & AU 41955 EQUIPMENT REPAIR PARTS 02/09/09 0 020409 288.00 100.33.5370 0902 020409 GLJ7978 288.00 020409 9020400 620 00 20710 STANS OFFICE TECHNOLOGIE 257446COMPUTER NETWORK SERVICE CALL 02/09/09 0 020409 216.50 620.00.5110 0902 020409 GLJ7978 216.50 020409 9020401 100 41 3661 VALLEY VIEW ACRES 4079 R-PARKS PROGRAM INSTRUCTOR 02/09/09 0 020409 85.00 DATE 2/04/2009 09:24 AM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 2/9/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------ 100.41.5110 0902 020409 GLJ7978 85.00 020409 9020402 510 32 24028 WASTE MANAGEMENT OF WI P 1507122909SLUDGE DISPOSAL SERVICES 02/09/09 0 020409 5,131.45 510.32.5580 0902 020409 GLJ7978 5131.45 020409 9020403 100 33 24256 WHOLESALE DIRECT INC 167864SUPPLIES 02/09/09 0 020409 102.70 100.33.5370 0902 020409 GLJ7978 102.70 020409 9020404 100 33 24256 WHOLESALE DIRECT INC 167989SUPPLIES 02/09/09 0 020409 148.46 100.33.5370 0902 020409 GLJ7978 148.46 020409 9020405 100 33 27295 ZIMMERMAN, BOB CLOTHING ALLOWANCE REIMB 02/09/09 0 020409 54.55 100.33.4510 0902 020409 GLJ7978 54.55 020409 9020406 100 33 10146 ZMT INC 19642 FLAT TIRE REPAIRS 02/09/09 0 020409 65.00 100.33.5370 0902 020409 GLJ7978 65.00 020409 EXPENDED LIQUID ACCRUAL GRAND TOTALS 239,441.99 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 82,504.46 200 TOURISM FUND 200.00 270 MOTOR FUEL TAX FUND 37,199.55 440 CAPITAL IMPROVEMENTS FUND 90,291.76 86,423.38 510 WATER/SEWER FUND 14,257.60 580 UTILITY IMPROVEMENTS FUND 8,076.29 600 EMPLOYEE INSURANCE FUND 3,166.67 3,166.67 610 RISK MANAGEMENT FUND 29.00 620 INFORMATION TECHNOLOGY FUND 1,847.62 740 RETAINED PERSONNEL ESCROW 1,869.04 * " 239,441.99 89,590.05 i r AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson, Assistant City Administrator FOR: February 9, 2009 Regular City Council Meeting RE: Parks and Recreation Revenue Policy COMMITTEE RECOMMENDATION: To adopt the attached Revenue Policy and Fee Structure for the Parks and Recreation Department. Background. The proposed revenue policy for Parks and Recreation programs was presented to the Parks and Recreation Committee on September 10 and again on November 12,2008 for additional comments and revisions. The committee subsequently recommended that the Revenue Policy and Fee Schedule be presented to the Finance and Personnel Committee for consideration. Joint Finance and Personnel and Parks and Recreation and Committee meetings were held on December 15,2008 and January 12,2009 to discuss the proposal as well as fee recovery levels and staffing of certain Parks and Recreation facilities. Minutes from each of these meetings have been attached. Some of the proposed changes include: • Non-resident fee will be a minimum of 25%more than a resident fee. • Fees will cover all direct program costs plus an additional 10% for indirect costs. • Fee increases for daily admissions, season passes, and pool rentals at Knox Park Pool. • Fee increases for the admission at Petersen Park Beach. • Fee increases for Picnic Shelter rentals. The final draft of the proposed Revenue Policy and Fee Schedule as recommended by the Finance and Personnel and Parks and Recreation Committees is attached for the review and consideration of the City Council. Staff recommends approval of the proposal as presented. Attachments: Revenue Policy and Fee Schedule Parks and Recreation Committee Minutes—9/10/2008 Parks and Recreation Committee Minutes— 11/12/2008 Joint Finance and Personnel and Parks and Recreation Committee Minutes— 12/15/2008 Joint Finance and Personnel and Parks and Recreation Committee Minutes— 1/12/2009 I. Statement of Need—it is the responsibility of the parks and recreation department to offer a comprehensive program and provide public park land. Because of the heavy demands for new and expanded services and because of the rapid increase in operating expenses, it has become necessary to adopt a sound and consistent policy that will guide the search and generation of supplementary revenues to tax dollars. II. Authority and Responsibility—The revenue policy was formally adopted on , by the McHenry City Council and any revision must come before the Council for approval. Council has authorized and charged the McHenry Parks and Recreation Department Director with providing oversight in the implementation of the policy and to establish appropriate procedures to administer the policy's goals and guidelines.All fee guidelines will be approved by the Council. III. Statement of Philosophy—The basic philosophy of the City of McHenry Parks and Recreation Department program is to offer year round diversified recreation services, ensuring that all citizens have equal opportunity and participation. However, since the demand upon the Department is greater than the public's ability to appropriate public funds to support that demand, it becomes necessary to charge fees and pursue other supplementary revenues and resources. Fees and charges for parks and recreation services will provide only one source of finance for the Department. They will be thoroughly evaluated prior to their adoption into the fiscal matrix supporting public parks and recreation services; a matrix which includes general fund appropriations, contractual receipts, mandatory land dedication, grants-in-aid, and special gifts and donations. Fees and charges will supplement these other resources, not replace them nor be used to diminish government's responsibility to provide public open space and leisure opportunities. Rather, fees and charges will be viewed as a method to expand and to continue to provide basic services on an equitable basis.The general benefit of services made possible through fees and charges must exceed any detriment imposed by the fees, and collections must be practical and economical. IV. Classification of Fees and Charges Guidelines a. Basic Services i. The City of McHenry will continue to provide basic park and recreation services at no charge in order to protect and conserve natural and historical properties and to promote the physical and mental well-being of citizens. ii. Public funds will be used to acquire, improve, and manage all park land whenever possible.The City of McHenry will attempt not to charge fees to residents for entrance into neighborhood parks, greenways and trails, and playgrounds. Fees may be charge for specialized park facilities. b. General Guidelines for Fees i. Charging fees is an equitable method of recovering a portion or all costs of specialized or personal recreational services. ii. Resident/Non-Resident Users Page 1 1. City of McHenry residents,through the payment of property taxes, make a financial contribution to the operation of the Department whether or not they use Department programs, services,facilities, and open spaces. Non- resident fees are charged to non-resident participants so they contribute to the overall financing of the Department on an equitable basis with residents. 2. A non-resident fee will be a minimum of 25% more than a resident fee. Demands for programs will be considered in pricing as needed. 3. A non-resident fee may be waived due to unique circumstances only by the Director of Parks and Recreation. 4. Non-residents may register for programs and activities two to seven days after residents. 5. In the case of cooperative programming with other agencies, residents of other agencies may be assessed at the resident rate. iii. User Fees maybe charged for programs where individuals or groups directly benefit. Examples include general recreation programs, trips, adult leagues, etc.The user fee for these programs may cover all direct and indirect costs. 1. Fees for general recreation programs and adult leagues will be charged to cover all direct costs plus an additional 10%for indirect costs. 2. Fees for some general recreation programs may be charged higher based on demand of such programs. iv. Admission Fees may be charged to enter and use facilities which require supervisory and maintenance personnel. Admission fees will be charged as approved annually by the City Council. 1. The admission fees for Knox Park Pool will be charged to cover direct costs based on the fee schedule. 2. The admission fees for Petersen Park Beach will be charged to cover partial costs based on the fee schedule. v. Rental Fees may be charged for the privilege of exclusively using tangible public property without consuming or injuring it in any way. Rental fees may be charged for use of park property as approved annually by the City Council for: 1. Picnics shelters at Knox, Petersen and Veteran's Memorial Park for family and company use 2. Ballfields and soccer field for family and company use 3. Special events 4. Community signs at Whispering Oaks and Petersen Parks for advertisement S. Boats at Petersen Park Beach vi. Special Service Fees may be charged for supplying extraordinary articles, commodities, activities, or services. vii. Permit Fees maybe required of vendors or exhibitors for certain special events. Page 2 c. Recovering Partial Costs i. The public will be charged user fees, admission fees, rental fees and permit fees for special services and special facilities based on the exact costs associated with "extra" service, or based upon a specified percentage of all the direct costs when the exact costs cannot be figured. ii. Fees will recover the exact(all) costs or a percentage of direct costs for special services and facilities when: 1. The cost per user hour of the service is high; 2. The activity uses consumable material; 3. The service requires a facility with high capital, operating or maintenance costs; 4. The activity requires special preparation or clean-up; 5. The activity requires special instruction at extra cost; 6. The service is extended beyond the normal operation. iii. Special services include but are not limited to organized leagues or programs, tournaments, etc. iv. Special facilities include but are not limited to pool/beach rentals, lighted fields and tennis courts, picnic shelters, rental equipment, etc. Exact rates will be set each year and published in the fee schedule as approved annually by the City Council. d. Recovering Direct Costs i. Direct operational costs will include part-time or contractual personnel necessary to conduct the program, rental of facilities, purchase of equipment and supplies, utility costs, and/or transportation and lodging directly related to the program. ii. Programs that will recover direct costs include general fee supported recreation programs, trips, adult leagues, etc. Facilities that will recover direct costs include Knox Park Pool. iii. The established fee for co-sponsored fund-raising programs with other public agencies or volunteer organizations shall cover the Department's contribution to the direct costs of offering the activity or facility. iv. When not in use for Departmental sponsored and co-sponsored activities, designated areas, facilities, and equipment may be rented by individuals and organizations. Rentals will be computed to recover partial or direct costs. v. Equipment rental rates will be based on original cost and depreciable life. e. Waivers Page 3 i. On rare occasions fees and charges may be reduced or waived completely when such action is determined by the City Council to be in the interests of the City of McHenry or the specific program. ii. Community Sign—Fees to rent the community sign may be reduced or waived completely for McHenry chapter civic organizations (Kiwanis, Rotary,Jaycees, etc), Northern Illinois Special Recreation Association, Youth Commission, and others as approved by the Director or Administrator. iii. Reduced admission fees will be available to groups of 10 or more at Knox Park Pool and Petersen Park Beach. f. Withdrawals, Refunds and Credits i. Withdrawing from a program before it begins with a request for a refund will result in an administrative fee. With a request of a credit on account, the fee will be waived. ii. Refunds or credits will be given for all programs which are cancelled by the Department. iii. Refunds will not be given the day the program begins or after the program begins unless there is a written medical reason. iv. Refunds will not be given for field trips unless the seat/ticket can be sold to someone else. V. Annual Review—The Department shall review annually this revenue policy and all fee schedules to ensure equitable services to the public. In setting fees and charges, the Department will avoid creating any annoyances to the public.The fees must be easily collected and the cost of collection should not consume more than half of the receipts; unless the purpose of fee collection is to control usage.A written report on the annual review will be presented to the City Administrator and City Council Page 4 2009 - 2010 Fee Schedule Knox Park Pool Daily Admissions Daily Fee Resident $ 4.50 Non-Resident $ 6.00 Adult Swim $ 2.00 Pool Passes Fee Resident Individual $ 59.00 Resident Family $ 94.00 Resident Family Add-on $ 10.00 Non-Resident Individual $ 94.00 Non-Resident Family $ 156.00 Non-Resident Family Add-on $ 20.00 Extra Tags $ 5.00 Pool Parties per Group (F-S -S) $ 165.00 Petersen Park Beach Daily Admissions Daily Fee Resident $ 1.00 Non-Resident $ 3.75 Boat Rentals Canoe,Sm Kayak,Sm Pdlbt, Rowboat $ 5.00 per hour Lg Kayak, Lg Paddleboat $ 6.00 per hour McHenry Zone Skate & Bike Park Daily Admissions Daily Fee Individual $ _ 1 2009-2010 Fee Schedule Family and Company Picnic Shelter Rentals #People Reservation Fee Deposit Fee Total Fee Group Resident/Non 25-50 $ 53.00 $ 25.00 $ 78.00 Profit 51-150 $ 79.00 $ 50.00 $ 129.00 151+ $ 105.00 $ 75.00 $ 180.00 Non-Resident 25-50 $ 105.00 $ 25.00 $ 130.00 51-150 $ 158.00 $ 50.00 $ 208.00 151-250 $ 210.00 $ 75.00 $ 285.00 250+ $ 263.00 $ 100.00 $ 363.00 Company In City Limits $ 210.00 $ 150.00 $ 360.00 Outside Limits $ 420.00 $ 150.00 $ 570.00 Special Events for #People Resident Non-Resident Profit Less than 500 $ 300.00 $ 500.00 501- 1000 $ 400.00 $ 750.00 1001-3000 $ 500.00 $ 1,000.00 More than 3000 Negotiated Negotiated Family and Company Field Rentals Reservation Fee Deposit Fee Total Fee Ballfield/ Weekend $ 25.00 $ 25.00 $ 50.00 Soccer Field Weekend w/Prep $ 50.00 $ 50.00 $ 100.00 Lights(2 hrs) $ 25.00 $ 25.00 Lights(addl hr) $ 10.00 $ 10.00 2 Parks and Recreation Committee Meeting September 10,2008 Page 2 • Volunteer Labor, various groups and organizations have been identified as volunteers for labor in the course development; • Material and Equipment Donation, and • City of McHenry, Developer Donation Funds could be allocated to assist in some development costs. These costs would be identified and approved in advance by Council. Responding to inquiries from Alderman Santi regarding an official rule book, the age group this type of activity attracts and the initial investment to play disc golf, Mr. Chrisman responded that there is an official rule book for the game which explains the method of play. He noted the activity attracts individuals aged 6 through 50. The initial investment to play the game is approximately$12.95 for a disc. Discussion ensued regarding courtesy on the course, arrangement of the course, the facilities that are currently available at various parks, the facilities that should be available on the premises, the best material to play the game on, and whether or not fencing at the facility should be an option to dissuade trespassing onto private property. Chairman Alderman Peterson expressed concern that the facility should be handicapped- accessible. Discussion Re2ardin Revenue Policy Recreation Superintendent Witt outlined the revenue policy she developed as a tool to guide Staff and Council in the fiscal management of the Parks and Recreation Department. Superintendent Witt stated she completed an evaluation of the Parks and Recreation Department's fee structure and fee policy as part of her Master's Program at Aurora University. As part of her research, Superintendent Witt informed the Committee that she sent out 100 surveys of which 39 were completed and returned. Superintendent Witt provided the Committee with a detailed presentation on the development of a Comprehensive Revenue Policy as a guideline to determine appropriate fees and charges for City programs and services,which included: • Statement of Need • Authority and Responsibility • Statement of Philosophy • Classification of Fees and Charges Guidelines o Basic Services o General Guidelines for Fees o Recovering Partial Costs o Recovering Direct Costs o Recovering All Costs Plus Surplus—for the future o Revenue Producing Facilities—for the future o Deferential Fees: Special Situations and Groups—for the future o Waivers o Withdrawals,Refunds and Credits Parks and Recreation Committee Meeting September 10, 2008 Page 3 • Financial Assistance Guidelines o Grants o Gifts and Bequests o Sponsorships and Fundraisers o Memorials • Contractual Receipts Guidelines—for the future o Leases o Concessions • Compulsory Resources: Dedication Ordinances o Mandatory Land Dedication o Payment-in-Lieu of Dedication • Accounting for All Revenues • Annual Review Additionally, Superintendent Witt outlined the Sample Revenue Policy provided with the packet. Discussion ensued regarding the percentage of City taxes which are levied for the Parks and Recreation Department. Superintendent Witt explained that City taxes are not levied solely for the Parks and Recreation Department. The Department's tax is levied as part of the City's annual budget. Responding to a request from Chairman Alderman Peterson, Superintendent Witt agreed to calculate the percentage of the City budget expended for the Parks and Recreation Department. Responding to an inquiry from Alderman Schaefer, Director Merkel stated that the City began accepting Developer Donations in the late 1960's or early 1970's. Discussion ensued regarding the expense involved in staffing the Skate Park. Chairman Alderman Peterson thanked Superintendent Witt for her efforts and the presentation. He noted there is still a significant amount of work to be done at the Committee level prior to presentation to full Council. Chairman Alderman Peterson suggested a workshop to go over details prior to the next scheduled Parks and Recreation Committee meeting on November 12, 2008. It was the consensus of the Committee that a workshop would be beneficial. Director Merkel stressed the importance of addressing the Revenue Policy prior to beginning discussions regarding the 2009/2010 budget. Director of Finance Black suggested a detailed budget analysis would be beneficial and could be utilized at the workshop prior to the November 12"'Committee meeting to assist in the revenue policy assessment. Director Black departed the meeting at 8:58 p.m. PARKS AND RECREATION COMMITTEE MEETING Wednesday,November 12,2008 Aldermen's Conference Room, 7:00 p.m. In Attendance: Committee Members: Chairman Alderman Peterson, Alderman Santi, and Alderman Schaefer. Absent: None. Also in Attendance: Assistant City Administrator Hobson, Director of Parks and Recreation Merkel, Director of Finance Black, Superintendent of Forestry and Park Planning Schmidt, Superintendent of Parks Maintenance Kittl, Superintendent of Recreation Witt, Athletic Program Coordinator Lunkenheimer, Park Foreman Jeff Friedle and Deputy City Clerk Kunzer. Chairman Alderman Peterson called the meeting to order at 7:00 p.m. Public Input No one spoke during the time set aside for public input. Discussion: Proposed Revenue Policy Superintendent of Recreation Witt stated she incorporated the ideas and suggestions made at the Committee's September meeting into the revised policy for consideration before the Committee this evening. Assistant City Administrator Hobson stated while it is important for the Committee to review and consider the proposed policy, it might be more appropriate for discussions regarding actual fee structure, increases, etc. to occur at a joint meeting of the Parks and Recreation Committee and Finance and Personnel Committee. He suggested the Committee focus this evening on policy issues and defer discussion regarding potential restructuring or increasing fees to a joint meeting. Brief discussion occurred regarding the City's charging resident fees versus non-resident fees for various programs and events. When non-resident fees are charged, it is being suggested that 125% of the resident fee be assessed. Staff noted the difficulty in enforcement due to park facility users stating they are residents when in fact they might not be. Referencing the fact that the pool is not self-sustaining, Director of Finance Black stated the City hopes to bring the revenues for the pool operation more in line with its expenditures within two years. Superintendent Witt stated it is the goal of the revenue policy to achieve self-sustaining status for as many of the parks events, programs and activities as possible. The most difficult of these to achieve are Knox Park Pool and Petersen Park Beach, as well as the Skate Park. Some discussion occurred regarding the Riverwalk and whether or not it would be considered a "park" as far as charging fees or granting permits for users hosting events on it. It was the consensus that fees for such events would likely be charged pursuant to the Parks Revenue Policy, even if the Riverwalk is not designated as park land. Parks and Recreation Committee Meeting November 12, 2008 Page 2 Alderman Schaefer suggested that Rental Fees on page 2 of the policy, paragraph v(3) be modified to "special events" and delete the reference to "for for-profit use". He opined all users of special events should be charged rental fees. It would remain up to Council discretion to waive any required fees. Discussion and explanation of the recovery of partial costs and the recovery of direct costs occurred. Following an inquiry from Alderman Schaefer, it was noted that sign rental fees for NISRA are typically waived. Alderman Schaefer inquired if that is appropriate in light of the rapidly- increasing annual dues assessed to the City by NISRA. Chairman Peterson responded it is important for NISRA services be available for City residents. The annual dues represent the cost of doing business with NISRA. Alderman Schaefer inquired if the City is receiving at least what it expends in hosting special events. Noting the numerous and prevalent waivers of fees, Alderman Schaefer opined it might be time to charge event sponsors at least what it costs to City to prepare and staff (police overtime, park maintenance clean-up, etc) the event. A lengthy discussion followed regarding ways to recoup City expenditures from event sponsors, both not-for-profit and for- profit. One suggestion was to charge a percentage of gate receipts for those events where an entry fee is charged. It was the consensus this matter should be discussed at length at the joint meeting of the Parks and Finance Committees. In response to Alderman Santi's inquiry, Staff advised the current policy is for park facility rentals (such as picnic permits, pool rentals, etc.) to submit payment for rental separate from the deposit for the facility's use. The deposit is typically made with a check which is dated for the day of the event. Following Staff confirming the facility has been left in good clean condition, the deposit check is returned to the applicant, usually within a couple of days of the event. Staff noted the current policy of requiring separate deposit checks resulted from the lengthy delay of reimbursement due to the Finance Department's monthly list of bills. Since, bills are now typically paid at every Council meeting, the delay in refund of deposits would be minimal. Alderman Santi suggested Staff review this current policy, noting the deposit for park rentals should be deposited in City funds, and returned following the event's completion and confirmation that the facility has been left in satisfactory condition. Following a brief overview by Superintendent Witt of the proposed fee increase options, it was determined that the proposed fee schedule should be jointly reviewed by the Parks and Finance Committees. However, the proposed new fee schedule must be in place no later than mid-January for inclusion in the Parks spring brochure. Discussion occurred regarding staffing of Petersen Park Beach and Knox Park Pool and possible ways to cut costs. Various ways to reduce costs were discussed, including reduction of area covered at the beach and reduction in hours that the beach Director Black noted the pool does well at recovering costs incurred by the swim team, swim lessons and special events. The pool does not recoup its costs during the open swim. Additionally, there is no . charge to residential use of Petersen Park Beach. The only fees assessed are to non-residents Parks and Recreation Committee Meeting November 12, 2008 Page, 3 who often find a way to avoid paying entry fees. Director of Parks and Recreation Merkel noted Staff is attempting to build up the use of the beach to help with the overcrowding at the pool. Assistant City Administrator Hobson stated he would contact Finance and Personnel Committee Chairman Alderman Murgatroyd to determine a possible date for a joint committee meeting. Suggestion was made to inquire about December 3ra, December 17t' and/or on Mondays prior to December Council meetings. JOINT MEETING FINANCE AND PERSONNEL COMMITTEE/ PARKS AND RECREATION COMMITTEE Monday,December 15,2008 Aldermen's Conference Room,6:30 p.m. In Attendance: Finance and Personnel Committee Members: Chairman Alderman Murgatroyd, Alderman Peterson and Alderman Schaefer. Absent: None. In Attendance: Parks and Recreation Committee Members: Chairman Alderman Peterson,Alderman Santi and Alderman Schaefer. Absent: None. Also in Attendance: Mayor Low (arrived at 6:45 p.m.), City Administrator Maxeiner, Deputy City Administrator Martin, Assistant City Administrator Hobson, Director of Finance Black, Director of Parks and Recreation Merkel, Superintendent of Recreation Witt and City Clerk Jones. Chairman Alderman Murgatroyd called the meeting to order at 6:40 p.m. Discussion Retarding Parks and Recreation Program,Rental and Event Fees Chairman Alderman Murgatroyd turned the meeting over the Superintendent of Recreation Witt requesting that she summarize the final version of the Revenue Policy (the "Policy"), which she prepared for the Parks and Recreation Department. Superintendent Witt stated she prepared a Policy for the Parks and Recreation Department, Fee Schedule Options for Parks and Recreations facilities for Fiscal Year 2009/2010, together with an analysis of operational costs at Petersen Park Beach and the McHenry Zone Skate and Bike Park. She noted that Staff has reviewed the Policy and Fee Schedule Options with Finance Director Black. Superintendent Witt stated that Staff is requesting the Committees consider the revenue policy at tonight's meeting and make a recommendation to full Council for approval. Additionally, time permitting, Staff requests review of the options for the fee schedule, making recommendations for Knox Park Pool and Shelter and Field Rentals. She noted the fees would be implemented in Fiscal Year 2009/2010. Following the Committee's recommendation the fee schedule would then be presented to the full Council. Lastly, Staff would like to discuss operational costs at Petersen Park Beach and McHenry Zone Skate and Bike Park. Staff is requesting the Committee's recommendations and feedback regarding a revision of fees to be implemented by Staff for Fiscal Year 2009/2010. Joint Meeting Finance and Personnel Committee Parks and Recreation Committee December 15, 2008 Page 2 Superintendent Witt stated the Policy has been constructed in a generic form to allow for modifications and revisions. She briefly outlined the Statement of Need, Authority and Responsibility, and Statement of Philosophy. Mayor Low arrived at 6:45 p.m. Regarding the Section IV entitled Classification of Fees and Charges Guidelines, Superintendent Witt specified the following: a. Basic Services i. The City of McHenry will continue to provide basic park and recreation services at no charge in order to protect and conserve natural and historical properties and to promote the physical and mental well-being of citizens ii. Public funds will be used to acquire, improve and manage all park land whenever possible. The City of McHenry will attempt to avoid charging fees to residents for entrance into neighborhood parks, greenways, trails and playgrounds. Fees may be charged for specialized park facilities. b. General Guidelines for Fees i. Charging fees is an equitable method of recovering a portion or all of specialized or personal recreational services. ii. Resident/Non-Resident Users 1. City of McHenry residents,through the payment of property taxes, make a financial contribution to the operation of the Department, whether or not they use Department programs, services, facilities and open spaces. Non- resident fees are charged to non-resident participants in order to provide overall financing of the Department on an equitable basis with residents. 2. A non-resident fee will be a minimum of 25% more than a resident fee. Demands for programs will be considered in pricing, as needed. 3. A non-resident fee may be waived due to unique circumstances. 4. Non-residents may register for programs and activities two to seven days after residents. 5. In the case of cooperative programming with other agencies, residents of other agencies may be assessed at the resident rate. Chairman Alderman Murgatroyd inquired who would be making the determination regarding the waiver of fees. Superintendent Witt stated the Director of Parks and Recreation would be the only individual with the authority to waive the fee. She noted, however, that with regard to fees Joint Meeting Finance and Personnel Committee Parks and Recreation Committee December 15, 2008 Page 3 the sentence is boilerplate and actually, with few exceptions, fees are only waived for residents and that on an infrequent basis. Chairman Alderman Murgatroyd suggested it be clarified in the Policy that the Director of Parks and Recreation has the authority to make a determination regarding the waiving of fees. Superintendent Witt stated Staff is concerned with the recovery of direct costs. She proceeded to outline the difference between partial costs and direct costs. Alderman Schaefer opined that while it is important to recover direct costs (i.e., fees for the cost of equipment), it is important to realize that while a rental fee might be determined by the cost and maintenance of certain equipment,rental fees for the equipment must not be prohibitive. Responding to an inquiry, Superintendent Witt indicated that the fee for use of the community sign is currently$50.00 per week. Fees are currently being reviewed by Staff. Chairman Alderman Peterson opined that regarding Section IVb, entitled General Guidelines for Fees under Section iii, entitled User Fees,No. 1, "User fees for general recreation programs and adult leagues" should be charged an additional 10%, rather than 5%, for indirect costs, as it will be easier to calculate, and 5% increase is too low. Chairman Alderman Murgatroyd concurred, as did Alderman Santi and Alderman Schaefer. Superintendent Witt noted that all the current programs are set up to cover direct costs. Responding to an inquiry from Director of Finance Black regarding whether a 10% increase for indirect costs would cause the elimination of some programs, Superintendent Witt stated that it is a possibility that some of the programs could be eliminated and/or impacted by the increase. Superintendent Witt stated the Policy would be reviewed on an annual basis. Motion by Schaefer, seconded by Santi, to recommend to the City Council the consideration of the establishment of the revenue policy subject to the following revision: Section IVb, entitled General Guidelines for Fees under Section iii, entitled User Fees at No. 1, user fees for general recreation programs and adult leagues should be charged an additional 10%for indirect costs. Voting Aye: Murgatroyd,Peterson, Santi, Schaefer. Voting Nay: None. Absent: None. Motion carried. Chairman Alderman Murgatroyd requested that Council be informed on a quarterly basis regarding any fees the Director of Parks and Recreation has authorized to be waived. Assistant City Administrator Hobson outlined the Knox Park pool admission fees. Superintendent Witt stated that the options for the 2009 season regarding the increase in pool Joint Meeting Finance and Personnel Committee Parks and Recreation Committee December 15, 2008 Page 4 admission fees indicate a gradual increase over a period of time rather than doubling the current rate from season to season. Assistant City Administrator Hobson noted the City continues to have two problem areas where the fees do not cover the cost of direct services,namely the beach and the skate park. A discussion ensued regarding adding additional pool parties, which are a popular event, to the schedule. It was opined that when a resident spends $150 there is an expectation of exclusive use. City Administrator Maxeiner noted that he is familiar with the WaterWorks in Woodstock, noting they have fifteen parties per night. He stated the application requests how many guests will be in attendance and once the park reaches capacity the door is closed. Alderman Schaefer opined he would not have an issue with two parties per night at the Knox Park facility. Chairman Alderman Murgatroyd stated that if someone chooses to have exclusive use of the pool they should be required to pay an additional fee. Alderman Santi suggested having pool parties on Friday and Saturday during the 2009 season. A discussion ensued regarding adding pool parties on Friday and Saturday. Alderman Schaefer indicated he would support two parties per night. Following a brief discussion it was the consensus to consider, Option 2, Pool Parties (add Friday),possibly add Saturday and to increase the fee to $160.00. Director Merkel, responding to an inquiry, stated that by state law all food at the Knox Park facility must remain in the concession area. Chairman Alderman Murgatroyd suggested exploring an additional food concession area to accommodate additional parties. Superintendent Witt noted that regarding pool passes, currently the family of a City Employee does not pay a fee for a pool pass. Option 2 suggests increasing the fee and charging the family of a City Employee $25.00 to utilize the Knox Park Facility. Alderman Santi opined it is a benefit to the City Employee and his or her family to have use of the Knox Park facility. He supports continuing with Option 1,which indicates no charge to an Employee Family. Superintendent Witt summarized Beach Admissions. In outlining the increase to revenues she noted there are not a lot of opportunities to increase revenue at the beach. She stated the annual cumulative salaries of beach personnel are $25,000. Responding to an inquiry from Chairman Alderman Murgatroyd she noted that most state parks have done away with lifeguards. Assistant City Administrator Hobson suggested the Committees consider staffing options at the beach and also for the skate park. It was the consensus of the Committees to continue the discussion regarding beach admissions, skate park admissions, and family and company picnic shelter rentals at a later date. Adiournment Motion by Santi, seconded by Schaefer,to adjourn the meeting at 7:28 p.m. JOINT MEETING FINANCE AND PERSONNEL COMMITTEE PARKS AND RECREATION COMMITTEE Monday,January 12, 2009 Aldermen's Conference Room, 6:30 p.m. In Attendance: Finance and Personnel Committee Members: Chairman Alderman Murgatroyd, Alderman Peterson and Alderman Schaefer. Absent: None. In Attendance: Parks and Recreation Committee Members: Chairman Alderman Peterson,Alderman Santi and Alderman Schaefer. Absent: None. Also in Attendance: Mayor Low, Assistant City Administrator Hobson, Director of Finance Black, Director of Parks and Recreation Merkel, Superintendent of Recreation Witt and City Clerk Jones. Chairman Alderman Peterson called the meeting to order at 6:35 p.m. Continued Discussion Regarding Parks and Recreation Program, Rental and Event Fees Chairman Alderman Peterson opened the meeting, stating that this evening's discussion would encompass the analyses of operational costs at Knox Park Pool, Petersen Park Beach and McHenry Zone Skate and Bike Park. He then turned the meeting over to Superintendent of Recreation Witt Knox Park Pool: Superintendent Witt suggested the Committees consider adding an additional pool party on Friday night and increasing the fee to $155.00, as presented in Option No. 2. Alderman Santi opined he is comfortable with one party per night, on Friday, Saturday and Sunday. He requested that Staff ascertain in the coming season if any requests for pool parties are being turned down because they fall on the same night that a party has been previously booked. He noted that this information would be pertinent in the future to determine if additional parties could be scheduled on the same night. Additionally, he requested that Staff track the attendance at the pool parties for informational purposes. Alderman Schaefer opined that the Employee Family pool admission fee should remain at zero and not be increased to $25.00. Alderman Santi concurred with Alderman Schaefer. Director of Finance Black suggested the fee for a pool party be increased to $165, from the current$150,rather than$155. Petersen Park Beach: Superintendent Witt presented four options regarding daily admissions and boat rentals at Petersen Park Beach. Ms. Witt outlined the salary requirements for personnel based upon a full season. Superintendent Witt informed the Committee members that currently residents are not charged a fee for use of the property. She noted revenues at the property are low considering the expense of staffing. Joint Meeting Finance and Personnel Committee Meeting Parks and Recreation Committee Meeting January 12, 2009 Page 2 Chairman Alderman Peterson suggested the beach lifeguard could be eliminated or hours could be reduced. Mayor Low opined that the City has gone to a great deal of effort to make the beach an attractive, appealing venue. She stated that not having a lifeguard on duty on the premises would be a concern. She believes a number of families take advantage of use of the beach because they are unable to afford the fees imposed at Knox Park Pool. Chairman Alderman Peterson asked the committee members their opinion as to whether a life guard should be on duty at the beach during operating hours. Both Aldermen Santi and Schaefer stated they would prefer a lifeguard on site during hours of operation. Responding to an inquiry from Alderman Santi regarding the modification of the hours the beach is open, Superintendent Witt stated the current hours are 11:00 a.m. to 5:30 p.m. She suggested the hours could be modified, suggesting 12:00 p.m. to 5:00 p.m. to reduce the hours a lifeguard would be required at the beach. Chairman Alderman Murgatroyd arrived at 7:00 p.m. citing traffic conditions and inclement weather for his delay in arriving. Alderman Schaefer opined that reducing the hours at the Petersen Park Beach is not a viable option. Alderman Schaefer stated he believes the hours should remain the same pursuant to Option No. 1. Chairman Alderman Peterson and Chairman Alderman Murgatroyd concurred. Alderman Santi indicated he was in favor of Option No. 3, reducing the hours of operation at the beach to 12:00 p.m. to 5:00 p.m. Responding to an inquiry from Alderman Santi, Superintendent Witt stated that beach attendance is tracked on a daily basis. Regarding the daily admission fee Superintendent Witt suggested that Option No. 4 is best for ease of operation. Both residents and non-residents would be charged $2.00 and address verification would not be required. Alderman Schaefer voiced his concerns regarding charging non-residents the same fee as residents. By straw vote it was determined that Option No. 3, increasing resident fees from zero to $1.00 and non-resident fees from $3.50 to $3.75 was agreed upon by Chairman Alderman Murgatroyd, Alderman Santi and Alderman Schaefer. Chairman Alderman Peterson stated he was is favor of Option No. 3, but believed the non-resident fee should be increased from $3.50 to $4.00. It was noted that residents can use their pool passes in lieu of the entrance fee. Joint Meeting Finance and Personnel Committee Meeting Parks and Recreation Committee Meeting January 12, 2009 Page 3 Family and Company Picnic Shelter Rentals: Superintendent Witt outlined the options for Family and Company Picnic Shelter Rentals. Director of Parks and Recreation Merkel noted that the total number of applications for rental is down. Following a brief discussion it was the consensus of the Committees to accept Option No. 2 regarding Family and Company Picnic Shelter Rentals. McHenry Zone Skate and Bike Park: Superintendent Witt provided two option regarding cutting expenses at the skate park. She noted that the City of McHenry is the only municipality in her survey that has supervision at a skate park. City Attorney McArdle arrived at 7:15 p.m. Chairman Alderman Peterson suggested a flat fee of$1.00 to enter the skate park. Additionally, he suggested a seasonal punch card could be purchased and used in lieu of an admission fee. City Administrator Maxeiner arrived at 7:22 p.m. Chairman Alderman Murgatroyd suggested the supervision at the skate park be eliminated and no fees be charged. Chairman Alderman Peterson opined there have been problems in the past at the skate park when it was unsupervised. He stated he would support continued supervision and charge an admission fee. City Administrator Maxeiner suggested a couple of hours of supervision per day at the skate park,perhaps 10:00 a.m. to noon. Mayor Low opined it has reached the point where the City can no longer afford to continue to pay for supervision at the skate park. She stated that if the police are called out because of bad behavior at the skate park then the park will be closed for the day. In a straw vote, Chairman Alderman Peterson, Alderman Santi and Alderman Schaefer indicated they would support supervision at the skate park from 10:00 a.m. to noon daily. Mayor Low departed at 7:25 p.m. Motion by Santi, seconded by Schaefer, to recommend to Council that the fee schedule and operational costs for Knox Park Pool and Shelter,Petersen Park Beach and McHenry Zone Skate and Bike Park be revised as follows: • Knox Park Pool: Fees to be increased according to Option No. 2, with the following changes: o The Employee Family fee shall remain at zero Joint Meeting Finance and Personnel Committee Meeting Parks and Recreation Committee Meeting January 12, 2009 Page 4 o Pool Party fees, with the addition of a Friday night party shall be increased to $165/parry • Petersen Park Beach o Option No. 1 was chosen with regard to beach expenses. o Option No. 3 was chosen with regard to beach admissions ■ It was noted that residents could use their pool passes in lieu of the admission fee o Option No. 2 was chosen with regard to family and company picnic shelter rentals • McHenry Zone Skate and Bike Park o It was determined that no admission fee would be imposed and supervision at the skate park would be reduced to 10:00 a.m. to noon, daily. Aye: Murgatroyd, Peterson, Santi, Schaefer. Nay: None. Absent: None. Motion carried. Adiournment Motion by Santi, seconded by Schaefer,to adjourn the meeting at 7:29 p.m. Aye: Murgatroyd, Peterson, Santi, Schaefer. Nay: None. Absent: None. Motion carried. Respectfully submitted, Steven C. Murgatroyd, Chairman Robert J. Peterson,Chairman