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HomeMy WebLinkAboutPacket - 03/16/2009 - City Council City of McHenry 333 South Green Street r www.ci.mchenry.il.us McHenry, Illinois 60050-5495 — AGENDA Mayor's Office REGULAR CITY COUNCIL MEETING (815) 363-2108 Monday, March 16, 2009, 7:30 PM Fax (815) 363-2119 Clerk's Office 1. Call to Order (815)363-2100 Fax(815)363-2128 2. Roll Call Administration (815)363-2108 3. Pledge of Allegiance Fax(815)363-2119 4. Proclamation in support of 2010 U.S. Census Public Works Community 5. Public Input Session, 10 Minute Limitation Development (815)363-2170 6. Consent Agenda: Fax(815)363-2173 A. Resolution authorizing update and publication of the city zoning map; B. Amendment to Option & Structure Lease Agreement with AT&T; Parks and Recreation C. Final pay requests for Public Works facility, 1415 Industrial Drive: Fireguard of (815)363-2160 Illinois, Inc., $11,588.30, Tri-State Carpet & Decorating, Inc., $2,320, NCI Fax(815)363-3186 Construction, Inc., $3,986.80, Phoenix Woodworking Corp., $1,439.16; D. Picnic/Special Use Permits; Police Non-Emergency E. March 2, 2009 City Council meeting minutes; (815)363-2200 F. As Needed Checks; and Fax(815)363-2149 G. List of Bills. 7. Request from Wonder Lake Water Ski Team for use of Petersen Park for annual Haunted Hayride Mayor in October 2008, temporary advertising signs, and waiver of all associated fees Susan E.Low City Clerk 8. Sign variance, Cost Cutters Family Hair Salon, 2026 North Richmond Road Janice C.Jones g Agreement with Strategic Valuations, LLC for 9 9� appraisal of McHenry Shores Water Company,not 'treasurer to exceed $8,000 David M.Welter 10. Irrevocable Subdivision Bond Agreements Demand for Payment for Legend Lakes subdivision Aldermen Neighborhoods 1, 6, and 8 WARD 1 11. Award of bid for Petersen Park Field #2 fencing to Fox Valley Fence, $28,646 Victor A. Santi 12. Engineering Services Agreement for sanitary system improvements for CWWTP and SWWTP WARD with SEC Group, Inc. not to exceed $521,709 Andrew A.Glab WARD 3 13. Statement and Reports Jeffrey A. Schaefer 14. Committee Reports WARD 4 15. Staff Reports Steven C.Murgatroyd WARD 5 16. Future Agenda Items Richard W.Wimmer 17. Executive Session: Collective Bargaining WARD 6 Robert J.Peterson 18. Adjournment WARD 7 Posted: March 11, 2009 Geri A.Condon Proclamation WHEREAS,the City of McHenry, Illinois recognizes the importance and the impact of the 2010 Census on the overall well-being and quality of life for all residents in its community, and that every resident in McHenry counts and deserves to be counted; and WHEREAS, the City of McHenry agrees to be one of 39,000 local governments in partnership with the United States Census Bureau by supporting a 2010 Complete Count platform; and WHEREAS,the City of McHenry believes in the importance of ensuring that all residents are aware of the need to be counted, and, in fact, will utilize any and/or all of the following means to communicate this matter to its citizens: Schools Churches Service Organizations Businesses Media: City Newsletter, Newspaper, Radio, and Internet. NOW THEREFORE,I, Susan E. Low,Mayor of McHenry,do hereby proclaim the City of McHenry supports the accurate and complete recording of the 2010 Census and encourages all citizens,businesses, service organizations, church congregations, and teachers in this community to help ensure that all residents of the community are counted during the 2010 Census. IN WITNESS WHEREOF,I have hereunto set my hand and caused to be affixed the official seal of the City of McHenry this day of , 2009. PASSED and APPROVED this day of , 2009. Signed: Mayor ATTEST: City Clerk rns CONSENT AGENDA The Consent Agenda for the March 16, 2009 City Council meeting consists of the following items: A. Resolution authorizing update and publication of the city zoning map; B. Amendment to Option & Structure Lease Agreement with AT&T; C. Final pay requests for Public Works facility, 1415 Industrial Drive: Fireguard of Illinois, Inc., $11,588.30,Tri-State Carpet&Decorating, Inc.,$2,320,NCI Construction,Inc., $3,986.80, Phoenix Woodworking Corp., $1,439.16; D. Picnic/Special Use Permits; E. March 2, 2009 City Council meeting minutes; F. As Needed Checks; and G. List of Bills. Attachments CONSENT"AGENDA TO: Mayor and City Council FROM: Douglas P Martin, Deputy City Administrator FOR: March 16, 2009 Regular City Council Meeting RE: Resolution Authorizing the City Engineer to Update the Official Zoning Map and the City Clerk to Publish a Notice of the Zoning Map Update STAFF RECOMMENDATION: To approve the attached resolution. Background State statutes require that the city's Zoning Map be published no later than March 315t of each year to accurately reflect all annexations, zoning changes and subdivisions approved by the city during the previous calendar year. To comply with the statutes, a resolution has been prepared which authorizes the City Engineer to make the necessary changes and authorizes the City Clerk to publish a notice that the map has been updated. RESOLUTION NO. RESOLUTION AUTHORIZING THE CITY ENGINEER TO UPDATE THE OFFICIAL ZONING MAP AND THE CITY CLERK TO PUBLISH A NOTICE OF THE ZONING MAP UPDATE WHEREAS, 65 ILCS 5/11-13-19 requires the Corporate Authorities to cause to be published, no later than March 31 of each year, a map clearly showing the existing zoning uses, divisions, restrictions, regulations and classifications of the municipality for the preceding calendar year; and WHEREAS, said map shall be the Official Zoning Map of the City; and WHEREAS, the Mayor and Alderman have taken action in the preceding calendar year to change the existing zoning uses, divisions, restrictions, regulations and classifications of said Official Zoning Map. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Alderman of the City of McHenry, McHenry County, Illinois, as follows: 1. That the City Engineer is hereby authorized to update the Official Zoning Map of the City to show all existing zoning uses, divisions, restrictions, regulations and classifications in effect as of December 31, 2008; and 2. That upon receipt of said Official Zoning Map the City Clerk is hereby directed to publish said map, in the manner Ordinances of the City are published; and 3. That the City Clerk is further directed to publish a Public Notice in the Northwest Herald announcing that the Official Zoning Map has been updated as required by the Illinois Municipal Code and shall read as follows: Notice is hereby given that the Official Zoning Map of the City of McHenry, as required by 65 ILCS 5/11-13-19, has been updated by the City Engineer and said map has been published in the manner Ordinances of the City are published. Said Official Zoning Map is available for public inspection in the McHenry City Hall, 333 S. Green Street, McHenry, during normal business hours. 4. That the City Clerk is further directed to spread the above resolution upon the minutes of the meeting in which said resolution was passed by the Mayor and Aldermen. DATED this 161h day of March, 2009 APPROVE: ATTEST: MAYOR CITY CLERK CONSENT AGENDA TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: March 16, 2009, Regular City Council Meeting RE: First Amendment to Option and Structure Lease Agreement with New Cingular Wireless STAFF RECOMMENDATION: To approve the attached ordinance authorizing the First Amendment to Option and Structure Lease Agreement with New Cingular Wireless Background On August 26, 2008 the city entered into an Option and Structure Lease Agreement with AT&T (New Cingular Wireless) allowing the company to place telecommunications antennas on the Sioux Lane water tower. The City Council placed a condition on the approval requiring the submittal of a $25,000 surety bond by AT&T to ensure the removal of the communications facility at the termination of the agreement. In order to memorialize this condition the First Amendment to Option and Structure Lease Agreement is attached. Staff Analysis The $25,000 surety bond is the only substantive change included in this first amendment and staff recommends approval of the attached ordinance authorizing the First Amendment to Option and Structure Lease Agreement with New Cingular Wireless. ORDINANCE NO. ORD-09- AN ORDINANCE AUTHORIZING THE FIRST AMENDMENT TO OPTION AND STRUCTURE LEASE AGREEMENT WITH NEW CINGULAR WIRELESS PCS WHEREAS, the City of McHenry (Property Owner) and New Cingular Wireless PCS, LLC (Tenant), a Delaware limited liability company, having a mailing address of 12555 Cingular Way, Suite 1300, Alpharetta, GA 3004 entered into and Option and Structure Lease Agreement dated August 26, 2008, for the City of McHenry property located at 4225 Sioux lane, McHenry Illinois; and WHEREAS, both the Property Owner and the Tenant agree that the terms of the Agreement shall be amended by approving the First Amendment to the Option and Structure Lease Agreement hereby attached as Exhibit A. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, as follows: SECTION 1: That the First Amendment to the Option and Structure Lease Agreement between the City of McHenry and New Cingular Wireless PCS, LLC dated August 26, 2008 be and is hereby authorized.. SECTION 2: All ordinances or parts thereof in conflict are hereby repealed to the extend of such conflict. SECTION 3: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form as provided by law. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: Passed and approved this day of 12009. APPROVED: --------------------------------------------- Mayor ATTEST: ------------------------------------------- City Clerk Cell Site No.: IL0831 Cell Site Name: Downtown McHenry Fixed Asset No. 10129747 Market: IL/WI Site Address: 4225 Sioux Lane,McHenry,I160050 FIRST AMENDMENT TO OPTION AND STRUCTURE LEASE AGREEMENT THIS FIRST AMENDMENT TO OPTION AND STRUCTURE LEASE AGREEMENT ("Amendment"), dated as of the latter of the signature dates below, is by and between City of McHenry, an illinois municipal corporation, having a mailing address of 333 South Green Street, McHenry, illinois 60050 (hereinafter referred to as "Landlord") and New Cingular Wireless PCS, LLC, a Delaware limited liability company, having a mailing address of 12555 Cingular Way, Suite 1300, Alpharetta, GA 30004 (hereinafter referred to as "Tenant"). WHEREAS, Landlord and Tenant entered into an Option and Structure Lease Agreement dated August 26, 2008, whereby Landlord leased to Tenant certain Premises, therein described, that are a portion of the Property located at 4225 Sioux Lane, McHenry, Illinois 60050 ("Agreement"); and WHEREAS, Tenant desire to commence construction at the Premises; and WHEREAS, Landlord desires that Tenant provide a surety bond to ensure that the Premises are restored to the original condition; and WHEREAS, Landlord and Tenant, in their mutual interest, wish to amend the Agreement as set forth below accordingly. NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord and Tenant agree as follows: 1. The following is hereby added to Section 4, Rent, of the Agreement: "(d) Prior to the commencement of construction of the Communication Facility, Tenant shall furnish to Landlord a corporate surety bond or such other acceptable surety issued by a surety company licensed to transact business in the State, in a sum not less than Twenty Five Thousand and No/100 Dollars ($25,000.00) for the removal of the Communication Facility at the termination of the Agreement. Such bond shall guarantee prompt and faithful performance of such removal and shall protect and indemnify the Landlord from any liability, losses or damages arising therefrom. Within thirty(30) days of the receipt of the surety bond, Landlord shall allow Tenant to commence construction of the Communication Facility." 1 8-10-07 IL0931/Downtown McHenry/FA#10129747 2. Notices. Section 17(a) of the Agreement is hereby deleted in its entirety and replaced with the following: NOTICES. All notices, requests, demands and communications hereunder will be given by first class certified or registered mail, return receipt requested, or by a nationally recognized overnight courier, postage prepaid, to be effective when properly sent and received, refused or returned undelivered. Notices will be addressed to the parties as follows.: If to Tenant sent via nationally recognized overnight courier: New Cingular Wireless PCS, LLC Attn: Network Real Estate Administration Re: Cell Site#: IL0831; Cell Site Name:Downtown McHenry Fixed Asset No: 10129747 12555 Cingular Way, Suite 1300 Alpharetta, GA 30004 with a copy to: New Cingular Wireless PCS, LLC Attn: Legal Department 15 East Midland Ave. Paramus,NJ 07652 Re: Cell Site#I1,0831, Cell Site Name: Downtown McHenry FA#: 10129747 (IL) and as to Landlord: City of McHenry 333 South Green Street McHenry, Illinois 60050 Either party hereto may change the place for the giving of notice to it by thirty (30) days prior written notice to the other as provided herein. 3. Other Terms and Conditions Remain. In the event of any inconsistencies between the Agreement and this Amendment, the terms of this Amendment shall control. Except as expressly set forth in this Amendment, the Agreement otherwise is unmodified and remains in full force and effect. Each reference in the Agreement to itself shall be deemed also to refer to this Amendment. 4. Capitalized Terms. All capitalized terms used but not defined herein shall have the same meanings as defined in the Agreement. [SIGNATURES APPEAR ON THE NEXT PAGE] 2 8-10-07 IL083UDow town McHenry/FA#10129747 5 IN WITNESS WHEREOF, the parties have caused this Agreement to be effective as of the last date written below. WITNESSES: "LANDLORD" City of McHenry, Print Name: an Illinois municipal corporation By: Print Name: Print Name: Its: Date: "TENANT" New Cingular Wireless PCS, LLC, By: AT&T Mobility Corporation Its: Manager By: Name: Warren Salek Title: Executive Director-Network Date: [ACKNOWLEDGMENTS APPEAR ON THE NEXT PAGE] 3 s-10-07 IL0831/Downtown McHenry/FA#10129747 TENANT ACKNOWLEDGMENT STATE OF ) ss: COUNTY OF ) On the day of 200 before me personally appeared Warren Salek, and acknowledged under oath that he is the Executive Director-Network of AT&T Mobility Corporation, the Manager of New Cingular Wireless PCS, LLC, a Delaware limited liability company, the limited liability company named in the attached instrument, and as such was authorized to execute this instrument on behalf of the limited liability company. Notary Public: My Commission Expires: LANDLORD ACKNOWLEDGMENT CORPORATE ACKNOWLEDGMENT STATE OF ) ss: COUNTY OF ) I CERTIFY that on 200 , [name of representative] personally came before me and acknowledged under oath that he or she: (a) is the [title] of [name of corporation], the corporation named in the attached instrument, (b) was authorized to execute this instrument on behalf of the corporation and (c) executed the instrument as the act of the corporation. Notary Public: My Commission Expires: 4 s-10-07 IL08310owntown McHenry/FA#10129747 CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K.Maxeiner,City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Public Works Facility Final Pay Requests Background. At the May 19, 2008 City Council meeting, a contract was awarded to FireGuard of Illinois, Inc. in the amount of $113,500 and at the August 4, 2008 City Council meeting, additional contracts were awarded to Tri-State Carpet & Decorating, Inc. in the amount of $23,200; NCI Construction, Inc. in the amount of $41,180; Hartwig Plumbing & Heating, Inc. in the amount of $119,065; Bulldog Excavating Inc. in the amount of $39,868; and Phoenix Woodworking Corp. in the amount of $14,391.59 for the construction remodeling of the public works facility at 1415 Industrial Drive. Analysis. In November 2008, a change order was authorized for FireGuard of.Illinois in the amount of $2,383 for additional labor and materials required to install the fire sprinkler system around a steel beam which was installed in the vehicle storage area after the original bid was awarded. In December 2008, a change order was authorized for NCI Construction in the amount of $2,370 for drywall repair due to demolition in the existing office area. Prior to Hartwig Plumbing & Heating, Inc. signing the contract, credits were issued in the amount of $6,415 for leaving the spoils onsite from the excavating required to install the underground plumbing and for supplying floor mounted toilets instead of wall mounted toilets. In December 2008 a change order was authorized in the amount of$2,162.57 for the labor and material to install one piece shower units in each locker room. This work was not included in the revised architectural drawings. Dixon Construction has reviewed each of the final invoices and recommends approval of the final pay requests. Recommendation. Staff requests the City Council approve the following final pay requests for the public works facility construction remodeling: 1) FireGuard of Illinois,Inc. final pay request in an amount not to exceed$11,588.30; 2) Tri-State Carpet&Decorating,Inc. final pay request in an amount not to exceed$2,320.00; 3) NCI Construction, Inc. final pay request in an amount not to exceed$7,226.00; 4) Hartwig Plumbing&Heating, Inc. final pay request in an amount not to exceed$13,427.57; 5) Bulldog Excavating, Inc. final pay request in an amount not to exceed$3,986.80; and 6) Phoenix Woodworking Corp. final pay request in an amount not to exceed$1,439.16. Final Pay Requests Contract Information Public Works Facility Project Fire Guard of Illinois Initial Contract(5/19/08) $113,500.00 Change Order#1 (11/7/08) $2,383.00 Total $115,883.00 Prior Payments ($104,294.70) Final Pay Request 1 0 Tri-State Carpet& Decorating, Inc. Initial Contract (8/4/08) $23,200.00 Prior Payment ($20,800.00) Final Pay Request $2,320,0Q NCI Construction, Inc. Initial Contract (8/4/08) $41,180.00 Change Order#1 (12/17/08) $2,370.00 Total $43,550.00 Prior Payments ($36,324.00J Final Pay Request VaM 0 Hartwig Plumbing & Heating, Inc. Initial Contract (8/4/08) $119,065.00 Credit (8/20/08) ($6,415.00) Change Order#1 (2/19/09) $2,162.57 Total $114,812.57 Prior Payments ($101,385.00) Final Pay Request $13,427.57 Bulldog Excavating, Inc. Initial Contract (8/4/08) $39,868.00 Prior Payments ($35,881.20) Final Pay Request $3,986.80 Phoenix Woodworking Corp. Initial Contract (8/4/08) $14,391.59 Prior Payments ($12,952.43) Final Pay Request $1,439.16 CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Assistant City Administrator FOR: March 16, 2009 Regular City Council Meeting RE: Beer/Wine Permit Requests and Special Use Permit Requests RECOMMENDATION: To approve the attached Beer/Wine Permits & Special Use Permit requests. Background. The attached list of permit applications have been received in our office with all fees and documentation properly submitted. TConaway/pic perm CA for.doc FOR COUNCIL MEETING OF March 16, 2009: Beer/Wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/13/09 Susan Martel Grad 614 John St, McH 06/13/09 Patti Smale Wedding 412 Wedgewood Tr, McH 07/25/09 Thomas Schmidt Fam 214 N Dale Ave, McH 08/23/09 Margaret Letterer Fain 1420 N River Rd, McH Special Use Application Requests There are special use application requests associated with picnic permits. Date of Picnic Applicant Address 05/03/09 Don Thennes (First United Methodist Church) 3717 Main, McH tent,tables chairs, moonwalk 06/13/09 Patti Smale Wedding 412 Wedgewood Tr, McH tent, music,tables, chairs 08/16/09 Kurt Jensen/N Shore Rods 3914 N Blitsch Pl, McH car show: music, tent, tables TConaway\pic perm list.doc '24 PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION I Person: S tt Sct n rn�kr� L-- Date of Picnic: Company or Organization: L", / 3 b Address: W Ll IV , �O�h S+, City/State/Zip: 6"lC QtI6 y�T-t"L &0 -S� Home Phone:_( 8 3 a,S- O to 3 O Work Phone: Park: ` 0 Knox Park .Petersen Park 0 Veteran's Memorial Park Area: ❑ Shelter A Shelter B ❑ Shelter C 0 Other: Arrival Time: . Departure Time: TOO Total Number Attending: Ct b0 S� Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show, craft show,wedding, etc.): of 7'a du-a.41 0,k-) List all activities that will be held: iy Items brought into park site: ❑ tent 0 es 0 chairs ❑ benches ❑ carnival rides ❑ music 0 animals ❑ model pl es ❑ other 0 other Water, electricity and restrooms available at all sites. Please explain any additional utilities needed: Will beer/wine be present: )(Yes '❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year 0 . Indicate the number of beer/wine permits denied Q. Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) 3 0 5-2 .S I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also ppunderstand that not complying with the Park Permit rules will result in loss of deposit. Signature: Date: Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY** Reservation Fee: $ Jy Date Paid: �I `�/"( Initials: Deposit Fee: $ Payment: ❑ Cash Check 0 Charge Total Fee: $ 'I Submitted to City Council: lular Confirmation Sent: Initials: City Council Approval: Forms\picnic fonns\special use and beer and or wine application I,rRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION e1,,, c,ntactPers0n:— Date of Picnic: Company or Organization: Address: `� W� ��� �� V-- City/State/Zip: /"l Home Phone: ���" —L —��Jl� Work Phone: Park: ❑ Knox Park ❑ Petersen Park 0�eteran's Memorial Park Area: I helter A �ielter B ❑ Shelter C ❑ Other: Arraval Time: f 0(ZM Departure Time: Total Number Attending: Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable t.0ilets Brief description of program(i.e. co picnic, car show, craft show,wedding, etc.): �lr List all activities that will be held: i Items brought into park site: tent tables chairs ❑ benches ❑ carnival rides � music ❑ animals ❑ model planes ❑ other ❑ other_ Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: J�Yes '❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year, Indicate the number of beer/wine permits denied k Indicate amount of beer/wine to be brought into the City ark under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) C� S I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss,damage or liability arising from the use of the park property. I o understand that not complying with the Park Permit rules will result in loss of deposit. Signature: Date:_ Health permits ar quired by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: **************** ** ******************FOR OFFICE USE ONLY***************************,**� Reservation Fee: $ Date Paid: &Z ! Initials: '. Deposit Fee: $ 150 Payment: ❑ Cash D Cheeharge Total Fee: $ Submitted to City Council: /_ f�, Confirmation Sent: Initials: City Council Approval: Fonns\picnic fonns\special use and beer and or wine application ENRY PARK FACILrI,TIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: �{� Y` Date of Picnic: Company or Organization: Address: Z14 L M DACE AFL City/State/Zip: Home Phone: c33�v� Work Phone: Park: 0 Knox Park Wtersen Park ❑ Veteran's Memorial Park Area: 0 Shelter A -"elter B ❑ Shelter C ❑ Other: Arrival Time: U�`� Departure Time: Total Number Attending: . Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ d psters ❑ portable toilets Brief description of program(i.e. co picnic, car show, craft show e ding, etc.): List all activities that will be held: Items brought into park site: ❑ t ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music 0 animals ❑ model planes ❑ other 0 other Water, electricity restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: ` Yes '❑ No 1F YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year•. Indicate the number of beer/wine permits denied O . Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s)and will assume responsibility for any loss, damage or liability arising from the use of the park propert I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: Date: C:�///eld9f Health permit are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: *********************** ******** *****FOR OFFICE USE Reservation Fee: $ 756° ONLY*********************r************r **rv* * ******* ** **** Date Paid: 9J1010C1 Initials: 4"V,) De osit Fee: ()'`%t p $ Payment: ❑ Cash 0 Check❑ Charge Total Fee: $ /Z`J' ' Submitted to City Council: Par `4�'i '� Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and or wine application HENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: �— �_- �-��/( Dat773 ic: Company or O anization: --� Address: City/State/Zip: Home Phone: — — p�� Work Phone: Park: ❑ Knox Park 0 Petersen Park .Veteran's Memorial Park Area: $-,Shelter A Khelter B / 0 Shelter C 0 Other: Arrival Time: Departure Time:✓ /I Total Number Attending: Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show aft show,wedding, etc.): List all activities that will be held: Items brought into park site: ❑ t ❑ tables ❑ chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes ❑ other ❑ other Water, electricity and re trooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: 11\Yes '❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year .� Indicate the number of beer/wine permits denied -&�Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and r lations that have been set forth by the City of McHenry regarding the special us7and/or beer/wine appl' a 'on( ) an assume responsibility for any loss, damage or liability arising from the us4' ark property. I a st d that not complying with the Park Permit ru es will res t in loss of deposit. Signa �- te: Healt r required b v for col�icessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to farther approval. Restrictions: *****r***** ** *** ** ***t******* r***FOR OFFICE USE Reservation Fee: $ ( dam, o Q Date Paid: S 2-- Z 6^of� Initials: LD- Deposit Fee: $ Z5, ao Payment: ❑ Cash�(Check❑ Charge Total Fee: $ t 2 5, o Submitted to City Council:.(Lr a Confirmation Sent: Initials: City Council Approval: Foams\picnic forms\special use and beer and or wine application WHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: Q. j Date of Picnic: .-'3-o q Company or Organization: _F11e3 f' U t j�TE0 !Y^<��c'P{'! Address: 37l7 ram, 'r°•J �=� City/State/Zip: Mc (4C"i-41-Y Home Phone: l,5"� Q 6a- E7 4%2, Work Phone: Park: ❑ Knox Park ❑ Petersen Park V Veteran's Memorial Park l Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C l 1 Other: 6+q cam- r;� Arrival Time:_7`aAr— Departure Time:4 PI'l, Total Number Attending: o Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show,craft show,wedding, etc.): A ryha List all activities that will be held:& P cow; c4 um& /f F 5 A C"Isr to v ac r1 &L c, 3 O f A 6,> `,-_,-t Sert 4 rN ©tr Ap 6-PI Zo"00 Items brought into park site: -V tent -7 tables -h chairs ❑ benches ❑ carnival rides ❑ music ❑ animals ❑ model planes T� other /1100A) t1-1ACk ❑ other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: ❑ Yes No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year . Indicate the number of beer/wine permits denied_. Indicate amount of beer/wine to be brought into the City Park under this permit on such date (number of wine bottles,beer cases,beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s) and will assume responsibility for any loss,damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: Date: Health permits are required by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subj ect to further approval. Restrictions: OFFICE USE Y• Reservation Fee: $ Date Paid: }' /a 9 Initials: Deposit Fee: $ 715 Payment: ❑ Cash C is+Check❑ Charge Total Fee: $ 7 Jr y Submitted to City Council: N u ch Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and or wine application ENRY PARK FACILITIES SPECIAL USE AND/OR BEER./WINE APPLICATION Contact Person: Dante of Picnic: Company or Organization: Allq gT�� � 5 \ Address: /q /(A`� cyu �z City/State/Zip: J6z-�&543c,/gG Cf eZc.' Home Phone: (S1�5---2) s— r]o;�9 9 Work Phone: �J5" 7'7Cx� �ls23G.-q�?x Park: ❑ Knox Park kfetersen Park ❑ Veteran's Memorial Park Area: ❑ Shelter A /❑ Shelter B 0 Shelter C 0 Other: PofjJJ Arrival Time:h �W AM Departure Time�c¢�` kx Total Number Attending: 6 Falsifying attendance numbers will result in loss of deposit Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets Brief description of program(i.e. co picnic, car show,craft show,wedding, etc.): _�b6C2,,2 List all activities that will be held: Items brought into park site: tent tables J chairs ❑ benches ❑ carnival rides music ❑ animals ❑ model planes ❑ other 0 other Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed: Will beer/wine be present: ❑ Yes XNo IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS "Indicate the number of beer/wine permits issued to the undersigned this calendar year 0 Indicate the number of beer/wine permits denied 0. Indicate amount of beer/wine to be brought into the City Park under this permit on such date(number of wine bottles,beer cases,beer kegs, etc.) l2� I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the special use and/or beer/wine application(s)and will assume responsibility for any loss,damage or liability arising from the use of the ropert I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature: Date: Z C2 2©g Health per its ar e ed by law for concessions and catering. Make arrangements to obtain permits NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY**** Reservation Fee: $ �O V Date Paid: Initials: Deposit Fee: $ Z Payment: ❑ Cash ,r+heck 0 Charge Total Fee: $ Submitted to City Council: Ivan Confirmation Sent: Initials: City Council Approval: Fonns\picnic fonus\special use and beer and or wine application REGULAR MEETING MARCH 2, 2009 A regular meeting of the McHenry City Council was called to order by Mayor Low at 7:30 p.m. on Monday, March 2, 2009 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Deputy City Clerk Kunzer, City Attorney McArdle, Deputy City Administrator Martin, Assistant City Administrator Hobson, Finance Director Black, Public Works Director Schmitt, Construction and Neighborhood Services Director Schwalenberg, Parks and Recreation Director Merkel, Chief of Police Brogan. Absent: City Clerk Jones. PROCLAMATION: SALUTE TO LOCAL VOLUNTEERS In attendance was Mr. Phil Sweeney of the Rotary Club of McHenry. Mayor Low noted Council had previously approved the Rotary Club's request to host a St. Patrick's Day Parade on Sunday, March 15, 2009 in an effort to recognize and raise the community's awareness to service groups and volunteers. In support of the Rotary Club's efforts Mayor Low read into the record of the meeting a Proclamation offering a Salute to Local Volunteers and stated it would be presented to the Rotary Club on Thursday, its regular meeting day. PUBLIC INPUT SESSION There was no one who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Santi, seconded by Wimmer, to approve the Consent Agenda as presented: A. Annual list of temporary signage advertising City of McHenry events; B. Request for temporary advertising signs for Friend of McHenry Public Library Book Sale; C. City Council Minutes: a. February 9, 2009 regularly scheduled meeting; b. February 16, 2009 regularly scheduled meeting; D. List of Bills: ACE HARDWARE, BJORKMAN'S 24.81 ADAMS ENTERPRISES INC, R 793.31 ADAMS STEEL SERVICE INC 616.70 ALHEIT, DEBORAH 64.50 ANDREWS, MAUREEN J 129.00 APWA 246.00 AR.AMARK WORK APPAREL & U 622.02 AT&T 7,602.49 AT&T GLOBAL SERVICES INC 1,278.64 AT&T LONG DISTANCE 86.60 B&W CONTROL SYSTEMS INTE 455.45 BATTERIES PLUS 133.17 March 2,2009 Page 2 w BRIGHT INSIGHT COMPUTER 395.00 BUSS FORD SALES 154.40 CELESKI, GREGORY L 960.00 CENTURY SPRINGS 33.60 CERTIFIED FLEET SERVICES 450.00 CHICAGO INTERNATIONAL TR 767.98 COMCAST CABLE 75.78 COMED 29.33 CONSTELLATION NEWENERGY 40,808.13 COX, KEVIN 10.69 CRESCENT ELECTRIC SUPPLY 45.26 CUTTING EDGE COMMUNICATI 198.75 DESI TELEPHONE LABELS IN 118.00 DIXON CONSTRUCTION GROUP 523.36 DOBBE MARKETING & PR INC 2,850.00 DOCUMENT IMAGING DIMENSI 808.00 FAST EDDIES CAR WASH 402.45 FEES, DAVID W 31.79 FLESCH COMPANY INC, GORD 79.26 FONE ZONE-MCHENRY, THE 54.98 FURST, KATHY 45.00 G IMPRESSIONS INC 20.00 GITZKE, WILLIAM J 923.85 GRAPHIC IMAGINATION FLEE 326.00 HD SUPPLY WATERWORKS 426.50 HERITAGE-CRYSTAL CLEAN 120.75 HYDRAULIC SERVICES AND R 179.73 INDUS-TOOL 71.00 IRISH PRAIRIE RECREATION 1,100.00 KALE UNIFORMS INC 1,122.02 KIMBALL MIDWEST 530.03 KIRCHNER FIRE 160.50 KIRK, WENDY 120.00 KITTL, AMBROSE M 40.00 KTD INC 1,090.91 LANG PONTIAC-CADILLAC-SU 267.64 MAR-VEL INTERNATIONAL IN 168.25 MARATHON TOWING 20.00 MARYS FLOWERS & GIFTS 57.0.0 MCCANN INDUSTRIES INC 223.09 MCHENRY ANALYTICAL WATER 517.50 MCHENRY COUNTY JUVENILE 15.00 MCHENRY COUNTY RECORDER 835.50 MCHENRY COUNTY SWCD 25.00 MCHENRY SCHOOLS TRANSPOR 345.33 MCHENRY SPECIALTIES 113.90 MCMASTER-CARR SUPPLY CO 404.22 MEYER MATERIAL COMPANY 4,923.66 MINUTEMAN PRESS OF MCH 384.50 NEXTEL 2,804.41 NICOR GAS 7,019.46 NORTH EAST MULTI-REGIONA 50.00 NORTHWEST ELECTRICAL SUP 129.87 OFFICE DEPOT INC 39.98 ORIENTAL TRADING CO INC 38.90 PAYLINE WEST INC 142.68 PECHOUS, ROGER 6.90 PETROLIANCE LLC 8,960.04 PETTIBONE & CO, P F 405.45 PITNEY BOWES INC 196.47 POLARIS DIGITAL SYSTEMS 160.00 POSTMASTER MCHENRY IL 180.00 PRECISION SERVICE & PART 78.38 R&J CONTRUCTION SUPPLY C 56.00 REBARS & STEEL COMPANY 40.00 REICHERT CHEVROLET BUICK 27.88 RELIABLE SAND & GRAVEL 1,553.89 REX AUTO BODY 2,564.71 RIDGEVIEW ELECTRIC INC 815.00 ROWE, HERBERT W 600.00 RUSHING, RHONDA 140.00 March 2,2009 Page 3 RUSHING, RHONDA F LANG- 47.88 SANTO SPORT STORE 1,971.00 SCHAFER, PAT 84.47 SEC GROUP INC 520.00 SIRCHIE FINGER PRINT LAB 165.19 SMALE, GUY 65.00 STAN'S FINANCIAL SERVICE 222.00 STANDARD EQUIPMENT COMPA 47.28. STAPLES BUSINESS ADVANTA 465.95 STAPLES CREDIT PLAN 187.98 STATE TREASURER IDOT 6,971.79 STULL, RICH 52.97 TEMPLE DISPLAY LTD 15,700.00 UNITED LABORATORIES 174.02 USA BLUEBOOK 119.59 VERIZON WIRELESS 155.10 VIKING CHEMICAL COMPANY 2,751.35 WASTE MANAGEMENT OF WI P 12,345.31 WATER PRODUCTS -AURORA 342.66 WATER SOLUTIONS UNLIMITE 5,900.00 WHOLESALE DIRECT INC 423.06 WILKENS-ANDERSON 54.74 WILLIAMS, TOM 21.37 WITT, CINDY 62.58 WOOD, ROLAND 261.03 ZAHN, DAN 1,547.00 ZMT INC 20.00 ZUKOWSKI ROGERS FLOOD & 9,840.00 GRAND TOTALS 161,955.67 FUND TOTALS GENERAL FUND 73,384.13 TOURISM FUND 2,850.00 CAPITAL IMPROVEMENTS FUND 523.36 WATER/SEWER FUND 79,336.20 RISK MANAGEMENT FUND 2,890.71 INFORMATION TECHNOLOGY FUND 1,759.77 RETAINED PERSONNEL ESCROW 1,211.50 TOTALS 161,955.67 Voting Ayer Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TEMPORARY USE PERMIT TO HOST JEWELRY/COLLECTIBLES SHOW AT THE HAMPTON INN, 1555 SOUTH ROUTE 31 Deputy City Administrator Martin stated a request was received from Crescent Jewelers of Frankfort, Illinois, seeking permission to host a buying and appraisal show at the Hampton Inn on Tuesday, March 10, 2009 from 10 a.m. until 7 p.m. Deputy City Administrator noted this is not an activity authorized to take place on an industrially zoned parcel. Consequently, a temporary use permit for the event is required. There appears to be no parking issues, as the Hampton Inn has recently increased its parking in conjunction with its building addition. Staff has reviewed the request and recommends approval. Alderman Condon stated this would provide a new and unique opportunity for citizens of the community. March 2,2009 Page 4 Alderman Peterson inquired if the event would compete with existing City businesses. Mayor Low responded the applicant would not be selling items, merely providing appraisals and opportunity for residents to sell their items to the applicant. Motion by Condon, seconded by Wimmer, to accept Staffs recommendation to approve an application for a temporary use permit to allow a buying and appraisal show at the Hampton Inn located at 1555 South Route 31 by Crescent Jewelers on Tuesday, March 10, 2009 as presented. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon. Voting Nay: Peterson. Absent: None. Motion carried. FISCAL YEAR 2009/2010 BUDGET PRESENTATION Finance Director Black presented an overview of the statistics leading up to the proposed 2009/2010 Fiscal Year Budget for the General Fund. He displayed a PowerPoint Presentation for Council's edification. Director Black explained that Staff had been very diligent and deliberate in its attempts to be conservative in budget requests for the 2009/2010 Fiscal Year. In 2008/2009 two positions were eliminated and five vacancies remain going forward. Additionally, Staff is proposing the reduction of two additional police positions by attrition. The departments have provided requests that would come in under proposed revenues. Director Black noted such issues as economic slowdown, reduced sales tax revenues and income tax revenues have heavily impacted City's projected revenues. In addition, the City could realize little or no growth of property tax revenues in future years due to the effects of the depressed state of the real estate market. The City is anticipating the special partial census results will be certified by May 1, 2009, which would provide a bump in income tax per capita (based upon the increased number of residents), even though there is a projection that income tax revenues could be down by approximately 10% from last year's totals. Director Black stated Staff has worked to reduce proposed expenses to keep them in line with projected revenues. Ways the expense reductions have occurred include reduced temporary seasonal help for streets, downtown maintenance and park maintenance. Staff is looking at consolidating positions while impacting customer service as minimally as possible. The proposed Fiscal Year 2009/2010 Budget cuts represent a reduction of approximately 4.5% of the 2008/2009 Fiscal Year Budget. Director Black stated due to the significant increase in salt purchase costs, there would be no funds available for a 2009/2010 street repair/improvement project. y March 2,2009 Page 5 Director Black concluded his presentation, noting Staff would like to begin budget presentation to and deliberation with the Finance and Personnel Committee this month for recommendation and adoption by Council at its Annual Meeting in April. Alderman Glab, referencing the income tax revenue, inquired what impact upon the City would be as a result of the President's stimulus package. Director Black responded that he has not yet reviewed what potential impact the stimulus package may have upon the City's income tax receipts. He stated he is not sure how this package could or would affect the local government level. Alderman Murgatroyd, Finance and Personnel Committee Chairman, stated the City's financial state is what it is. He admitted the proposed budget is not rosy, but it is realistic and does take into consideration the state of the economy. He noted there are decisions that need to be made. The budget needs to be reviewed at the committee level. He concurred with Director Black that if Finance and Personnel Committee members are available, meetings could be scheduled on March 9t" and 23rd as there are no Council meetings on those evenings. He encouraged committee members to contact Director Black regarding their availability for budget meetings this month. He noted the committee should proceed with budget discussions in an orderly and timely manner. Alderman Glab inquired what criteria Staff utilizes in projecting the decrease in sales tax revenues. Director Black responded Staff uses trends based on what has previously occurred. Alderman Glab opined restaurants are still crowded and grocery stores should still be doing well and should continue to generate sales tax. Mayor Low thanked Director Black, City Administrator Maxeiner and all of the Department Heads for what they have done to initiate the 2009/2010 Fiscal Year budget process. Alderman Murgatroyd noted any Council members who are not on the Finance and Personnel Committee may submit recommendations and/or comments to the committee or Staff for consideration during the upcoming discussions. City Administrator Maxeiner stated Staff does not wish to bring the budget forward at the Annual Meeting and have the Council be surprised by its contents. He noted what is presented at the Annual Meeting could be substantially the same as what is before Council this evening. It could also be drastically changed following committee deliberation. Staff is seeking a balanced budget. Council will decide what needs to happen to make that possible. MAYOR STATEMENT AND REPORT Mayor Low noted the Chamber of Commerce Expo was held at West Campus on Saturday, February 28t". She expressed her gratitude to Deputy City Administrator Martin and Assistant City Administrator Hobson for putting together the very attractive display. She acknowledged their attendance throughout the event, along with March 2,2009 Page 6 assistance from Sergeant King of the Police Department, and Aldermen Glab and Murgatroyd. She noted it was a well-attended event. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS Assistant City Administrator Hobson reported McHenry Elementary School District 15 is hosting its annual Celebration of the Arts event at First Midwest Bank on Thursday, March 5th from 4 p.m. until 7 p.m. Assistant City Administrator Hobson also reported the St. Patrick's Day Parade is scheduled for Sunday, March 15, 2009 on Riverside Drive. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. ADJOURNMENT Motion by Condon, seconded by Wimmer, to adjourn the meeting at 8:14 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:14 p.m. Mayor Deputy City Clerk DATE 3/03/2009 02:40 PM CITY OF MCHENRY PAGE 1 AS-NEEDED CHECKS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9020409 580 32 900 3622 W ELM STREET LLC EASEMENT AGREEMENT 02/04/09 M 020409 5,000.00 508918 FREUND AVE LIFT STATION 580.32.8500 0902 020409 GLJ7985 5000.00 020409 580-BOONESW 9021025 100 XXXXX 6289 BANKCARD SERVICES JAN/FEB 09TRAINING FEE AND SUPPLIES 02/28/09 M 022709 3,586.48 739147 100.04.5430 0902 022709 GLJ8081 198.02 022709 100.41.5110 0902 022709 GLJ8081 R 3210.00 022709 100.41.6110 0902 022709 GLJ8081 R 178.46 022709 9020411 600 00 2156 BENEFIT SYSTEMS & SERVIC 200902031 HEALTH & DENTAL INSURANCE 02/04/09 M 020409 19,676.42 738974 600.00.4310 0902 020409 GLJ7985 19362.69 020409 600.00.4320 0902 020409 GLJ7985 313.73 020409 9020579 600 00 2408 BLUE CROSS BLUE SHIELD 0 BINDER FOR BC/BS INSURANCE 02/12/09 M 021209 128,000.00 739051 600.00.4310 0902 021209 GLJ8013 128000.00 021209 9020410 440 00 2534 BONESTR00 163803PARK & OPEN SPACE MASTER PLAN 02/04/09 M 020409 5,855.65 738975 440.00.8800 0902 020409 GLJ7985 5855.65 020409 440-PKSMSTRPL 9020412 440 00 3557 CORNERSTONE MATERIAL REC 68645 PW FACILITY DEMOLITION WORK 02/04/09 M 020409 946.50 738976 440.00.8100 0902 020409 GLJ7985 946.50 020409 100-1415IND 9020793 440 00 5591 ERC COMMERCIAL ROOFING & 8227 PUBLIC WORKS FACILITY ROOFING 02/19/09 M 021909 2,850.00 739142 440.00.8100 0902 021909 QLJ8050 2850.00 021909 100-1415IND 9021035 100 XXXXX 6393 FLEXIBLE BENEFIT SERVICE 48285 PARTICIPANT FEES 02/28/09 M 022809 330.00 739159 100.220 0902 022809 GLJ8088 330.00 022809 9020200 100 9419 FOP UNITS I/II PD UNION DUE 02/28/09 M 020609 959.50 739148 100.214 0902 020609 GLJ7965 959.50 020609 9020001 100 XXXXX 8527 HOME DEPOT/GECF DEC/JAN MATERIALS & SUPPLIES 02/03/09 M 020209 602.78 738883 100.01.6110 0902 020209 GLJ7962 70.77 020209 100.41.6110 0902 020209 GLJ7962 M 435.03 020209 100.33.6110 0902 020209 GLJ7962 96.98 020209 9020002 510 XXXXX 8527 HOME DEPOT/GECF DEC/JAN MATERIALS & SUPPLIES 02/03/09 M 020209 625.17 508895 510.31.6110 0902 020209 GLJ7962 368.40 020209 510.32.6110 0902 020209 GLJ7962 256.77 020209 9020415 100 22 8541 HOPP, SHELLY CLOTHING CHECK REPLACEMENT 02/10/09 M 020909 59.98 738979 #738803 DATED 1/19/09 100.22.4510 0902 020909 GLJ7998 59.98 020909 9020003 100 01 9383 ILLINOIS DEPARTMENT OF P JAN 2009 DEATH CERTIFICATE COPIES 02/03/09 M 020209 686.00 738884 100.01.6940 0902 020209 GLJ7962 686.00 020209 w DATE 3/03/2009 02:40 PM CITY OF MCHENRY PAGE 2 AS-NEEDED CHECKS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9021026 100 04 9402 ILLINOIS GFOA 3/6/09SEMINAR FEE 02/28/09 M 022709 75.00 739149 LYNCH 100.04.5430 0902 022709 GLJ8081 75.00 022709 9020205 100 9529 IUOE, LOCAL 150 UNION DUES 02/28/09 M 020609 256.41 739150 100.218 0902 020609 GLJ7965 256.41 020609 9020209 100 9528 IUOE, LOCAL 150 UNION ADM DU 02/28/09 M 020609 731.66 739151 100.218 0902 020609 GLJ7965 731.66 020609 9020768 100 9529 IUOE, LOCAL 150 UNION DUES 02/28/09 M 022009 256.41 739152 100.218 0902 022009 GLJ8040 256.41 022009 9020773 100 9528 IUOE, LOCAL 150 UNION ADM DU 02/28/09 M 022009 731.66 739153 100.218 0902 022009 GLJ8040 731.66 022009 9020794 440 00 10020 JACK FROST IRON WORKS IN 9478-RET PW FACILITY STEEL SUPPORTS 02/19/09 M 021909 4,330.50 739143 440.00.8100 0902 021909 GLJ8050 4330.50 021909 100-1415IND 9020795 440 00 14283 MCHENRY COUNTY GLASS & M #2 PW FACILITY DOORS & WINDOWS 02/19/09 M 021909 517.00 739144 440.00.8100 0902 021909 GLJ8050 517.00 021909 100-1415IND 9020787 510 32 14294 MCHENRY COUNTY SWCD 3/27/09 WORKSHOP FEE 02/18/09 M 021809 25.00 508963 P ROGERS 510.32.5430 0902 021809 GLJ8044 25.00 021809 9020788 100 XXXXX 14294 MCHENRY COUNTY SWCD 3/27/09 WORKSHOP FEE 02/18/09 M 021809 75.00 739136 SCHMITT JOHNSON STULL 100.30,5430 0902 021809 GLJ8044 25.00 021809 100.30.5430 0902 021809 GLJ8044 25.00 021809 100.33.5430 0902 021809 GLJ8044 25.00 021809 9020199 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 02/28/09 M 020609 35.28 739154 100.2191 0902 020609 GLJ7965 35.28 020609 9020763 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 02/28/09 M 022009 35.26 739154 100.2191 0902 022009 GLJ8040 35.26 022009 9021033 100 XXXXX 15079 NCPERS GROUP LIFE INS IMRF LIFE 02/28/09 M 022809 320.00 739160 100,2041 0902 022809 GLJ8088 320.00 022809 9020580 620 00 15147 NET SPECIALISTS INC 1058222009 WEB HOSTING FEES 02/12/09 M 021209 548.49 739052 620.00.5110 0902 021209 GLJ8013 548.49 021209 9020004 100 04 17550 POSTMASTER MCHENRY IL POSTAGE FOR WATER/SEWER BILLS 02/03/09 M 020209 1,404.00 738885 100.04.5310 0902 020209 GLJ7962 1404.00 020209 9020789 100 02 17550 POSTMASTER MCHENRY IL POSTAGE FOR CITY NEWS LETTER 02/18/09 M 021809 2,083.00 739139 100.02.5310 0902 021809 GLJ8044 2083.00 021809 DATE 3/03/2009 02:40 PM CITY OF MCHENRY PAGE 3 AS-NEEDED CHECKS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9021034 100 XXXXX 17644 PRE-PAID LEGAL SERVICES 122659MONTHLY PAYROLL DEDUCTIONS 02/28/09 M 022809 181.30 739161 100.2192 0902 022809 GLJ8088 181.30 022809 9021027 100 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE 02/28/09 M 022709 933.58 739156 100.01.5310 0902 022709 GLJ8081 60.91 022709 100.02.5310 0902 022709 GLJ8081 46.07 022709 100.03.5310 0902 022709 GLJ8081 64.01 022709 100.04.5310 0902 022709 GLJ8081 386.88 022709 100.22.5310 0902 022709 GLJ8081 149.39 022709 100.30.5310 0902 022709 GLJ8081 21.89 022709 100.41.5310 0902 022709 GLJ8081 204.43 022709 9021028 510 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE 02/28/09 M 022709 56.12 508965 510.31.5310 0902 022709 GLJ8081 55.28 022709 510.32.5310 0902 022709 GLJ8081 .84 022709 9020790 100 XXXXX 20015 SAM'S CLUB JAN 2009 SUPPLIES 02/18/09 M 021809 457.41 739140 100.33.6110 0902 021809 GLJ8044 299.96 021809 100-1415IND 100.41.6110 0902 021809 GLJ8044 R 12.27 021809 100.41.6920 0902 021809 GLJ8044 145.18 021809 9020791 510 XXXXX 20015 SAM'S CLUB JAN 2009 SUPPLIES 02/18/09 M 021809 379.24 508964 510.31.6110 0902 021809 GLJ8044 224.60 021809 100-1415IND 510.31.6110 0902 021809 GLJ8044 136.38 021809 100-1415IND 510.32.6110 0902 021809 GLJ8044 18.26 021809 100-1415IND 9020414 440 00 20819 SWEDERSKI CONCRETE CONST 004/FINAL PW FACILITY CONCRETE WORK 02/04/09 M 020409 7,149.50 738978 440.00.8100 0902 020409 GLJ7985 7149.50 020409 100-1415IND 9020796 440 00 21534 TONYAN & SONS INC, WILLI 5788 PW FACILITY OVERHEAD DOORFRAME 02/19/09 M 021909 1,300.00 739145 440,00.8100 0902 021909 GLJ8050 1300.00 021909 100-1415IND 9020416 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485059 UPS CHARGES 02/10/09 M 020909 24.92 738980 100.01.5310 0902 020909 GLJ7998 15.92 020909 100.04.5310 0902 020909 GLJ7998 9.00 020909 9020581 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485069 UPS CHARGES 02/12/09 M 021209 38.57 739053 100.04.5310 0902 021209 GLJ8013 9.95 021209 100.22.5310 0902 021209 GLJ8013 16.95 021209 100.30.5310 0902 021209 GLJ8013 11.67 021209 9020797 100 XXXXX 22497 UNITED PARCEL SERVICE 60X4855079UPS CHARGES 02/19/09 M 021909 30.61 739146 100.04.5310 0902 021909 GLJ8050 12.90 021909 100.30.5310 0902 021909 GLJ8050 17.71 021909 DATE 3/03/2009 02:40 PM CITY OF MCHENRY PAGE 4 AS-NEEDED CHECKS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9021030 100 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS 02/28/09 M 022709 740.05 739157 100.01.4330 0902 022709 GLJ8081 57.00 022709 100.01.4330 0902 022709 GLJ8081 19.00 022709 100.02.4330 0902 022709 GLJ8081 5.70 022709 100.224 0902 022709 GLJ8081 5.98 022709 100.04.4330 0902 022709 GLJ8081 11.12 022709 100.04.4330 0902 022709 GLJ8081 28.50 022709 100.22.4330 0902 022709 GLJ8081 353.40 022709 100.22.4330 0902 022709 GLJ8081 5.70 022709 100.30.4330 0902 022709 GLJ8081 17.10 022709 100.33.4330 0902 022709 GLJ8081 108.30 022709 100.224 0902 022709 GLJ8081 5.70 022705 100.03.4330 0902 022709 GLJ8081 42.75 022709 100.03.4330 0902 022709 GLJ8081 5.70 022709 100.41.4330 0902 022709 GLJ8081 62.70 022709 100.224 0902 022709 GLJ8081 5.70 022709 100.41.4330 0902 022709 GLJ8081 5.70 022709 9021031 510 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS 02/28/09 M 022709 111.15 508966 510.31.4330 0902 022709 GLJ8081 54.15 022709 510.32.4330 0902 022709 GLJ8081 57.00 022709 9021032 100 XXXXX 22521 UNUM 1332790010VOLUNTARY INSURANCE 02/28/09 M 022709 834.57 739157 100.2241 0902 022709 GLJ8081 834.57 022709 9021029 100 XXXXX 24020 WALMART COMMUNITY JAN/FES 09MATERIALS & SUPPLIES 02/28/09 M 022709 629.65 739158 100.22.6210 0902 022709 GLJ8081 137.15 022709 100.41.6110 0902 022709 GLJ8081 P 6.87 022709 100.41.6110 0902 022709 GLJ8081 R 37.05 022709 100.41.6920 0902 022709 GLJ8081 428.61 022709 100.41.6110 0902 022709 GLJ8081 M 19.97 022709 9020792 610 00 24026 WALTER ALARM SERVICES IN 2692924010 LANDING CT, MCHENRY 02/18/09 M 021809 600.00 739141 610.00.5980 0902 021809 GLJ8044 600.00 021809 EXPENDED LIQUID ACCRUAL GRAND TOTALS 194,069.82 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 16,099.08 440 CAPITAL IMPROVEMENTS FUND 22,949.15 510 WATER/SEWER FUND 1,196.68 580 UTILITY IMPROVEMENTS FUND 5,000.00 600 EMPLOYEE INSURANCE FUND 147,676.42 DATE 3/03/2009 02:40 PM CITY OF MCHENRY - 5 AS-NEEDED CHECKS COUNCIL MEETING 3/16/09 PAGE CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 610 RISK MANAGEMENT FUND 600.00 620 INFORMATION TECHNOLOGY FUND 548.49 194,069.82 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9030216 100 XXXXX 1071 ACE HARDWARE, BJORKMAN'S FEB 2009 MATERIALS & SUPPLIES 03/16/09 0 030909 2,281.06 100.01.6110 0903 030909 GLJ8118 210.27 030909 100.33.4510 0903 030909 GLJ8118 116.06 030909 100.33.6110 0903 030909 GLJ8118 1498.87 030909 100.41.6110 0903 030909 GLJ8118 M 455.86 030909 9030217 510 XXXXX 1071 ACE HARDWARE, BJORKMAN'S FEB 2009 MATERIALS & SUPPLIES 03/16/09 0 030909 800.90 510.31.4510 0903 030909 GLJ8118 125.96 030909 510.31.6110 0903 030909 GLJ8118 375.75 030909 100-1415IND 510.31.6110 0903 030909 GLJ8118 163.82 030909 510.32.6110 0903 030909 GLJ8118 135.37 030909 9030218 100 33 1108 ADAMS ENTERPRISES INC, R 403960SNOW PLOW REPAIRS 03/16/09 0 030909 438.20 100.33.5370 0903 030909 GLJ8118 438.20 030909 9030219 100 33 1108 ADAMS ENTERPRISES INC, R 404353SNOW PLOW REPAIRS 03/16/09 0 030909 507.05 100.33.5370 0903 030909 GLJ8118 507.05 030909 9030220 100 33 1108 ADAMS ENTERPRISES INC, R 404580VEHICLE REPAIR PARTS 03/16/09 0 030909 100.00 100.33.5370 0903 030909 GLJ8118 100.00 030909 9030221 100 33 1108 ADAMS ENTERPRISES INC, R 404646PLOW PARTS 03/16/09 0 030909 295.22 100.33.5370 0903 030909 GLJ8118 295.22 030909 9030222 100 33 1108 ADAMS ENTERPRISES INC, R 405015VEHICLE REPAIR PARTS 03/16/09 0 030909 86.44 100.33.5370 0903 030909 GLJ8118 86.44 030909 9030223 100 22 1200 AFTERMATH INC JC1063BIO-HAZARD CLEAN UP 03/16/09 0 030909 245.00 100.22.5110 0903 030909 GLJ8118 245.00 030909 9030224 100 33 1251 AGS REBUILDERS 1051 VEHICLE REPAIRS 03/16/09 0 030909 159.00 100.33.5370 0903 030909 GLJ8118 159.00 030909 9030225 100 33 1392 ALEXANDER LUMBER CO 14076 SUPPLIES 03/16/09 0 030909 37.15 100.33.6110 0903 030909 GLJ8118 37.15 030909 9030226 100 33 1392 ALEXANDER LUMBER CO 14102 SUPPLIES 03/16/09 0 030909 30.49 100.33.6110 0903 030909 GLJ8118 30.49 030909 9030227 100 33 1392 ALEXANDER LUMBER CO 14128 LUMBER 03/16/09 0 030909 251.65 100.33.6110 0903 030909 GLJ8118 251.65 030909 9030228 100 33 1392 ALEXANDER LUMBER CO 14147 LUMBER 03/16/09 0 030909 31.78 100.33.6110 0903 030909 GLJ8118 31.78 030909 9030229 100 33 1392 ALEXANDER LUMBER CO 14160 LUMBER 03/16/09 0 030909 63.40 100.33.6110 0903 030909 GLJ8118 63.40 030909 9030230 100 41 1438 AMERICAN RED CROSS OF GR 045989WATER SAFETY TRAINING MATERIAL 03/16/09 0 030909 857.17 100.41.5430 0903 030909 GLJ8118 857.17 030909 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 2 J LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9030231 100 01 1632 ARAMARK 12184744 EMPLOYEE UNIFORMS 03/16/09 0 030909 105.98 GORNIAK 100.01.4510 0903 030909 GLJ8118 105.98 030909 9030232 510 31 1632 ARAMARK 12176960 EMPLOYEE UNIFORMS 03/16/09 0 030909 181.03 S. JOHNSON 510.31.4510 0903 030909 GLJ8118 181.03 030909 9030233 100 03 1632 ARAMARK 12175135 EMPLOYEE UNIFORMS 03/16/09 0 030909 187.43 SMALE 100.03.4510 0903 030909 GLJ8118 187.43 030909 9030234 100 33 1632 ARAMARK 12193353 EMPLOYEE UNIFORMS 03/16/09 0 030909 179.37 CROWDER 100.33.4510 0903 030909 GLJ8118 179.37 030909 9030429 100 33 1632 ARAMARK 12178810 EMPLOYEE UNIFORMS 03/16/09 0 031109 224.85 MOLL 100.33.5370 0903 031109 GLJ8138 224.85 031109 9030430 100 03 1632 ARAMARK 12194572 EMPLOYEE UNIFORMS 03/16/09 0 031109 32.24 SMALE 100.03.4510 0903 031109 GLJ8138 32.24 031109 9030434 100 41 1450 AT&T FEB/MARCH PETERSEN PARK ELECTRONIC SI 03/16/09 0 031109 27.77 100.41.5320 0903 031109 GLJ8136 27.77 031109 9030435 510 32 1450 AT&T FEB/MARCH ALARM CIRCUIT 03/16/09 0 031109 45.87 510.32.5320 0903 031109 GLJ8138 45.87 031109 9030236 100 01 1452 AT&T LONG DISTANCE 854581823 LONG DISTANCE PHONE SERVICE 03/16/09 0 030909 8.80 100.01,5320 0903 030909 GLJ8118 8.80 030909 9030235 100 41 1702 ATS SPORTS 59627 R-PARKS PROGRAM SUPPLIES 03/16/09 0 030909 306.32 100.41.6110 0903 030909 GLJ8118 306.32 030909 9030266 100 33 2039 B&W CONTROL SYSTEMS INTE 141481PUBLIC WORKS GARAGE LUST 03/16/09 0 031009 3,856.00 100.33.8900 20392 0903 031009 GLJ8123 PROJ# 100-PWLUST 3856.00 031009 3856.00 100-PWLUST 9030267 510 31 2039 B&W CONTROL SYSTEMS INTE 141480WTP #1 & #2 SCADA 03/16/09 0 031009 1,368.69 510.31.5110 0903 031009 GLJ8123 1368.69 031009 9030262 510 31 2028 BADGER METER INC 948736UTILITY SOFTWARE RENEWAL 03/16/09 0 031009 3,825.00 510.31.6110 0903 031009 GLJ8123 3825.00 031009 9030264 740 00 2035 BAXTER & WOODMAN 141477SHAMROCK FARM NH2 03/16/09 0 031009 66.00 740.00.5220 0903 031009 GLJ8123 66.00 031009 9030265 740 00 2035 BAXTER & WOODMAN 141479SHAMROCK FARM NH9 03/16/09 0 031009 155.00 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 740.00.5220 0903 031009 GLJ8123 155.00 031009 9030278 740 00 2035 BAXTER & WOODMAN 141478SHAMROCK FARM NH3 03/16/09 0 031009 62.00 740.00.5220 0903 031009 GLJ8126 62.00 031009 9030268 510 32 2157 BERGER EXCAVATING CONTRA 27153EREPLACE RIVERSIDE PUMP BRACKET 03/16/09 0 031009 448.00 510.32.5110 0903 031009 GLJ8123 448.00 031009 9030269 510 32 2550 BOTTS WELDING & TRUCK SE 46917OVEHICLE SAFETY INSPECTION 03/16/09 0 031009 23.00 510.32.5370 0903 031009 GLJ8123 23.00 031009 9030270 620 00 2638 BRIGHT INSIGHT COMPUTER 2009-218 COMPUTER TRAINING CNS DEPT 03/16/09 0 031009 790.00 620.00.5430 0903 031009 GLJ8123 790.00 031009 9030271 100 22 2644 BROGAN, WILLIAM J UNIFORM CLEANING REIMB 03/16/09 0 031009 40.88 100.22.4510 0903 031009 GLJ8123 40.88 031009 9030272 100 41 1 BUNTING, CRISTINE PARKS PROGRAM REFUND 03/16/09 0 031009 133.00 100.41.3636 0903 031009 GLJ8123 133.00 031009 9030273 100 33 2765 BUSS FORD SALES 16315OVEHICLE REPAIR PARTS 03/16/09 0 031009 230.94 100.33.5370 0903 031009 GLJ8123 230.94 031009 9030274 100 22 2765 BUSS FORD SALES 31806 VEHICLE REPAIR PARTS 03/16/09 0 031009 85.78 100.22.5370 0903 031009 GLJ8123 85.78 031009 9030275 100 22 2765 BUSS FORD SALES 31797 VEHICLE REPAIR PARTS 03/16/09 0 031009 15.98 100.22.5370 0903 031009 GLJ8123 15.98 031009 9030276 100 22 2765 BUSS FORD SALES 31768 VEHICLE REPAIR PARTS 03/16/09 0 031009 108.16 100.22.5370 0903 031009 GLJ8123 108.16 031009 9030277 100 41 2765 BUSS FORD SALES 31721 VEHICLE REPAIR PARTS 03/16/09 0 031009 4.74 100.41.5370 0903 031009 GLJ8123 4.74 031009 9030375 510 31 3247 C&H DISTRIBUTORS INC 10599874 LOCKERS 03/16/09 0 031109 2,276.44 510.31.6110 0903 031109 GLJ8134 2276.44 031109 9030279 100 XXXXX 3015 CARQUEST AUTO PARTS STOR FEB 2009 VEHICLE REPAIR PARTS 03/16/09 0 031009 323.17 100.22.5370 0903 031009 GLJ8126 194.85 031009 100.33.5370 0903 031009 GLJ8126 128.32 031009 9030280 100 22 3015 CARQUEST AUTO PARTS STOR 925368282 CORE DEPOSIT 03/16/09 0 031009 10.00- 100.22.5370 0903 031009 GLJ8126 10.000R 031009 9030281 100 33 3015 CARQUEST AUTO PARTS STOR 925372816 VEHICLE REPAIR PARTS 03/16/09 0 031009 602.16 100.33.5370 . 0903 031009 GLJ8126 602.16 031009 9030282 620 00 3135 CDW GOVERNMENT INC NHP0754 COMPUTER SUPPLIES 03/16/09 0 031009 530.20 620.00.6110 0903 031009 GLJ8126 530.20 031009 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ---------------------------------------------------------------------------------------------------------------------------------- 9030283 620 00 3135 CDW GOVERNMENT INC NHM6910 USB KEYBOARDS 03/16/09 0 031009 80.60 620.00.6270 0903 031009 GLJ8126 80.60 031009 9030284 100 01 19666 CENTURY SPRINGS 2065304 BOTTLED DRINKING WATER 03/16/09 0 031009 44.80 100.01.6110 0903 031009 GLJ8126 44.80 031009 9030285 100 04 3163 CERTIFIED SERVICES INC 2323/FEB09COLLECTION SERVICES 03/16/09 0 031009 24.34 100.04.5110 0903 031009 GLJ8126 24.34 031009 9030290 100 22 3269 CHICAGO COMMUNICATIONS L 185682RADIO REPAIRS AT TOWER 03/16/09 0 031009 216.82 100.22.5370 0903 031009 GLJ8126 216.82 031009 9030286 100 33 6635 CHICAGO INTERNATIONAL TR 112029165 VEHICLE REPAIR PARTS 03/16/09 0 031009 25.96 100.33.5370 0903 031009 GLJ8126 25.96 031009 9030287 100 33 6635 CHICAGO INTERNATIONAL TR 112029167 VEHICLE REPAIR PARTS 03/16/09 O 031009 19.41 100.33.5370 0903 031009 GLJ8126 19.41 031009 9030288 100 33 6635 CHICAGO INTERNATIONAL TR 112029203 VEHICLE REPAIR PARTS 03/16/09 0 031009 73.93 100.33.5370 0903 031009 GLJ8126 73.93 031009 9030428 100 41 3265 CHRISTIE, BRITTANY 3/2/09R-PARKS PROGRAM INSTUCTOR 03/16/09 0 031109 792.00 100.41.5110 0903 031109 GLJ8138 792.00 031109 9030291 100 33 3266 CHRISTOPHER, DAVID CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 112.34 100.33.4510 0903 031009 GLJ8126 112.34 031009 9030292 100 33 3266 CHRISTOPHER, DAVID CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 144.40 100.33.4510 0903 031009 GLJ8126 144.40 031009 9030293 100 41 1 CICHOCKI, KIM PARKS PROGRAM REFUNDS 03/16/09 0 031009 27.75 100.41.3637 0903 031009 GLJ8126 7.75 031009 100.41.3637 0903 031009 GLJ8126 20.00 031009 9030294 100 01 3285 CINTAS CORPORATION #355 355-01002 EMPLOYEE UNIFORM RENTALS 03/16/09 0 031009 108.32 100.01.4510 0903 031009 GLJ8126 108.32 031009 9030295 100 33 3285 CINTAS CORPORATION #355 355-01000 EMPLOYEE UNIFORM RENTALS 03/16/09 0 031009 129.62 100.33.4510 0903 031009 GLJ8126 129.62 031009 9030296 510 32 3285 CINTAS CORPORATION #355 355-00992 EMPLOYEE UNIFORM RENTALS 03/16/09 0 031009 115.80 510.32.4510 0903 031009 GLJ8126 115.80 031009 9030297 510 32 3285 CINTAS CORPORATION #355 355-00999 EMPLOYEE UNIFORM RENTALS 03/16/09 0 031009 144.45 510.32.4510 0903 031009 GLJ8126 144.45 031009 9030298 100 01 3285 CINTAS CORPORATION #355 355-01002 FLOOR MAT RENTALS 03/16/09 0 031009 240.00 100.01.6110 0903 031009 GLJ8126 240.00 031009 9030299 100 33 3285 CINTAS CORPORATION #355 355-01000 FLOOR MAT RENTALS 03/16/09 0 031009, 66.44 100.33.6110 0903 031009 GLJ8126 66.44 031009 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9030300 510 32 3285 CINTAS CORPORATION #355 355-00992 FLOOR MAT RENTALS & SOAP 03/16/09 0 031009 89.40 510.32.6110 0903 031009 GLJ8126 89.40 031009 9030301 510 32 3285 CINTAS CORPORATION #355 355-00999 FLOOR MAT RENTALS & SOAP 03/16/09 0 031009 130.68 510.32.6110 0903 031009 GLJ8126 130.68 031009 9030376 620 00 3509 COMCAST CABLE 3/4-4/3/09HIGH SPEED INTERNET SERVICE 03/16/09 0 031109 74.90 620.00.5110 0903 031109 GLJ8134 74.90 031109 9030302 100 33 3528 COMED 5433098004STREET LIGHTING 03/16/09 0 031009 2,504.06 100.33,5520 0903 031009 GLJ8126 2504.06 031009 9030303 100 33 3528 COMED 8990135056STREET LIGHTING 03/16/09 0 031009 22,486.51 100.33.5520 0903 031009 GLJ8126 22486.51 031009 9030304 510 XYXXX 3531 COMED FEB 2009 W/S PUMPING CHARGES 03/16/09 0 031009 7,114.69 510.31.5510 0903 031009 GLJ8126 4528.60 031009 510.32.5510 0903 031009 GLJ8126 2586.09 031009 9030305 100 XKXXX 3531 COMED FEB 2009 UTILITIES 03/16/09 0 031009 1,297.13 100.33.5520 0903 031009 GLJ8126 296.16 031009 100.41.5510 0903 031009 GLJ8126 1000.97 031009 9030306 510 XXXXX 3531 COMED FEB 2009 UTILITIES 03/16/09 0 031009 1,006.52 510.31.5510 0903 031009 GLJ8126 337.42 031009 510.32.5510 0903 031009 GLJ8126 669.10 031009 9030307 620 00 3532 COMMUNICATIONS REVOLVING T0925346 COMMUNICATION CHARGES 03/16/09 0 031009 115.00 620.00.5110 0903 031009 GLJ8126 115.00 031009 9030308 100 41 3538 CONNEY SAFETY PRODUCTS 3411041 R-FIRST AID SUPPLIES 03/16/09 0 031009 53.65 100.41.5110 0903 031009 GLJ8126 53.65 031009 9030349 100 01 3559 COUNTY CLERKS OFFICE KULIK NOTARY COMMISSION 03/16/09 0 031009 10.00 100.01.6940 0903 031009 GLJ8128 10.00 031009 9030309 100 01 3634 CRESCENT ELECTRIC SUPPLY 112129212 ELECTRICAL SUPPLIES 03/16/09 0 031009 125.30 100.01.6110 0903 031009 GLJ8126 125.30 031009 9030310 100 01 3634 CRESCENT ELECTRIC SUPPLY 112129276 RETURNED ITEMS 03/16/09 0 031009 100.24- 100.01.6110 0903 031009 GLJ8126 100.24CR 031009 9030311 510 31 3634 CRESCENT ELECTRIC SUPPLY 112128975 ELECTRICAL SUPPLIES 03/16/09 0 031009 49.52 510.31.6110 0903 031009 GLJ8126 49.52 031009 100-1415IND 9030312 100 01 3634 CRESCENT ELECTRIC SUPPLY 112129624 ELECTRICAL SUPPLIES 03/16/09 0 031009 24.76 100.01.6110 0903 031009 GLJ8126 24.76 031009 9030313 100 01 3634 CRESCENT ELECTRIC SUPPLY 112129589 ELECTRICAL SUPPLIES 03/16/09 0 031009 61.34 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------ 100.01.6110 0903 031009 GLJ8126 61.34 031009 9030314 100 33 3742 CURRAN CONTRACTING COMPA 70113 MATERIALS 03/16/09 V 031009 .00 9030315 100 33 3742 CURRAN CONTRACTING COMPA 70050 MATERIALS 03/16/09 0 031009 1,563.48 100.33.6110 0903 031009 GLJ8126 1563.48 031009 9030316 100 33 3742 CURRAN CONTRACTING COMPA 70113 MATERIALS 03/16/09 0 031009 506.97 100.33.6110 0903 031009 GLJ8126 506.97 031009 9030317 100 33 3742 CURRAN CONTRACTING COMPA 70098 MATERIALS 03/16/09 0 031009 645.00 100.33.6110 0903 031009 GLJ8126 645.00 031009 9030318 620 00 3757 CUTTING EDGE COMMUNICATI 3111 PW FACILITY CABLING 03/16/09 0 031009 1,279.00 620.00.5110 0903 031009 GLJ8126 1279.00 031009 100-1415IND 9030377 510 32 4004 D'ANGELO NATURAL SPRING 674364BOTTLED DISTILLED WATER 03/16/09 0 031109 23.25 510.32.6110 0903 031109 GLJ8134 23.25 031109 9030378 510 32 4004 D'ANGELO NATURAL SPRING 670411BOTTLED DISTILLED WATER 03/16/09 0 03.1109 23.25 510.32.6110 0903 031109 GLJ8134 23.25 031109 9030319 620 00 4144 DELL MARKETING LP XD4JXP227 PRINTER TONER CARTRIDGES 03/16/09 0 031009 357.07 620.00.6210 0903 031009 GLJ8128 04 122.74 031009 620.00.6210 0903 031009 GLJ8128 22 234.33 031009 9030320 440 00 4315 DIXON CONSTRUCTION GROUP 22609 INDUSTRIAL DR PROJECT MGR 03/16/09 0 031009 1,806.01 440.00.8100 61423 0903 031009 GLJ8128 PROJ# 100-1415IND 1806.01 031009 1806.01 100-1415IND 9030321 100 00 4530 DOCUMENT IMAGING DIMENSI 38778 PRINTER TONER CARTRIDGES 03/16/09 0 031009 772.00 100.00.6210 0903 031009 GLJ8128 772.00 031009 9030379 100 XXXXX 5109 ED'S AUTOMOTIVE/JIM'S MU FEB 2009 VEHICLE SAFETY INSPECTIONS 03/16/09 0 031109 115.00 100.33.5370 0903 031109 GLJ8134 92.00 031109 100.41.5370 0903 031109 GLJ8134 23.00 031109 9030322 100 33 5107 ED'S RENTAL & SALES INC 1339272 CHAIN SAW OIL 03/16/09 0 031009 80.00 100.33.6110 0903 031009 GLJ8128 80.00 031009 9030380 100 33 5107 ED'S RENTAL & SALES INC 1339110 CHAIN SAW PARTS 03/16/09 0 031109 30.20 100.33.6110 0903 031109 GLJ8134 30.20 031109 9030381 100 33 5521 EPCO PAINT 202837FIRE RETARDANT PAINT 03/16/09 0 031109 210.95 100.33.6110 0903 031109 GLJ8134 210.95 031109 9030382 100 33 5521 EPCO PAINT 957539CREDIT ON ACCOUNT 03/16/09 0 031109 191.28- 100.33.6110 0903 031109 GLJ8134 191.28CR 031109 9030323 100 22 6390 FLESCH COMPANY INC, GORD ORU48SCRIME LAB PRINTER MAINTENANCE 03/16/09 0 031009 819.00 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ----------------------------------------------------------------------------------------------------------------------- 100.22.5110 0903 031009 GLJ8128 819.00 031009 9030324 100 30 6536 FONE ZONE-MCHENRY, THE MC1750CELL PHONE BATTERY 03/16/09 0 031009 49.99 100.30.5320 0903 031009 GLJ8128 49.99 031009 9030436 100 41 7281 G IMPRESSIONS INC 08-001552 C-CONCESSIONS MENU SIGNS 03/16/09 0 031109 30.00 100.41.6110 0903 031109 GLJ8138 30.00 031109 9030325 100 41 7150 GEMPLER'S INC 1012967903M-SAFETY GLASSES 03/16/09 0 031009 107.80 100.41.6110 0903 031009 GLJ8128 107.80 031009 9030383 440 00 7292 GILLESPIE DESIGN GROUP I 08-004.6 INDUSTRIAL DR ARCHITECT 03/16/09 0 031109 5,969.00 440.00.8100 61422 0903 031109 GLJ8134 PROJ# 100-1415IND 5969.00 031109 5970.00 100-1415IND 9030326 100 33 7641 GREVE, CLINT CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 114.60 100.33.4510 0903 031009 GLJ8128 114.60 031009 9030327 100 41 7643 GROVE, KELLY 1/5-2/16 R-PARKS PROGRAM INSTRUCTOR 03/16/09 0 031009 390.00 100.41.5110 0903 031009 GLJ8128 390.00 031009 9030328 100 04 7750 GURRIE, LETITIA CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 132.68 100.04.4510 0903 031009 GLJ8128 132.68 031009 9030385 510 31 8042 HAWKINS INC 1276790 CHEMICALS 03/16/09 0 031109 1,085.91 510.31.6110 0903 031109 GLJ8134 1085.91 031109 9030329 100 03 8140 HEADLEY, JEAN CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 70.98 100.03.4510 0903 031009 GLJ8128 70.98 031009 9030330 100 03 8140 HEADLEY, JEAN CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 16.59 100.03.4510 0903 031009 GLJ8128 16.59 031009 9030331 100 03 8140 HEADLEY, JEAN CLOTHING ALLOWANCE REIMS 03/16/09 0 031009 85.53 100.03.4510 0903 031009 GLJ8128 85.53 031009 9030332 100 41 1 ILKANOVSKI, NIKOLCE PARKS PROGRAM REFUND 03/16/09 0 031009 151.00 100.41.3636 0903 031009 GLJ8128 151.00 031009 9030333 100 22 9418 ILLINOIS FBI NA 3/25/09 MONTHLY LUNCHEON MEETING 03/16/09 0 031009 50.00 100.22.5430 0903 031009 GLJ8128 50.00 031009 9030334 740 00 7 INTERNATIONAL DECORATORS ACCT11450 RETAINED PERSONNEL REFUND 03/16/09 0 031009 2,710.65 740.00.3750 0903 031009 GLJ8128 2710.65 031009 9030386 270 00 9524 INTERNATIONAL SALT CO LL 300503ICE CONTROL MATERIALS 03/16/09 0 031109 22,017.75 270.00.6110 0903 031109 GLJ8134 22017.75 031109 9030335 100 30 10524 JOHNSON, JEROME A CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 374.62 100.30.4510 0903 031009 GLJ8128 374.62 031009 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LAC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9030336 100 22 11025 KALE UNIFORMS INC 320363EMPLOYEE UNIFORMS 03/16/09 0 031009 102.86 100.22.4510 0903 031009 GLJ8128 A BIRK 29.65 031009 100.22.4510 0903 031009 GLJ8128 MUCCIANTE 73.21 031009 9030337 100 41 1 KEESEY, RACHEL PARKS PROGARM REFUND 03/16/09 0 031009 60.00 100.41.3636 0903 031009 GLJ8128 60.00 031009 9030338 100 33 11286 KIM13ALL MIDWEST 980159SUPPLIES 03/16/09 0 031009 281.57 100.33.5370 0903 031009 GLJ8128 281.57 031009 9030387 100 33 11286 KIMBALL MIDWEST 948083SUPPLIES 03/16/09 0 031109 296.46 100.33.5370 0903 031109 GLJ8134 296.46 031109 9030388 100 33 11286 KIMBALL MIDWEST 971456SUPPLIES 03/16/09 0 031109 131.18 100.33.5370 0903 031109 GLJ8134 131.18 031109 9030339 740 00 7 LANGILLE, CURT ACCTIO040 RETAINED PERSONNEL REFUND 03/16/09 0 031009 686.90 740.00.3750 0903 031009 GLJ8128 686.90 031009 9030389 100 33 12142 LEACH ENTERPRISES INC 689180VEHICLE REPAIR PARTS 03/16/09 0 031109 90.48 100.33.5370 0903 031109 GLJ8134 90.48 031109 9030390 510 31 12142 LEACH ENTERPRISES INC 690759VEHICLE REPAIR PARTS 03/16/09 0 031109 156.02 510.31.5370 0903 031109 GLJ8134 156.02 031109 9030391 100 22 12143 LEE AUTO MCHENRY JAN/FEB 09VEHICLE REPAIR PARTS 03/16/09 0 031109 159.45 100.22.5370 0903 031109 GLJ8134 159.45 031109 9030340 100 41 1 LEINWEBER, ANN PARKS PROGRAM REFUND 03/16/09 0 031009 200.00 100.41.3637 0903 031009 GLJ8128 200.00 031009 9030341 100 22 1074 LEXISNEXIS 20090228 CUSTOM COMPREHENSIVE REPORT 03/16/09 0 031009 118.50 100.22.5110 0903 031009 GLJ8128 118.50 031009 9030342 100 33 12545 LORCH, NANCY CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 95.23 100.33.4510 0903 031009 GLJ8128 95.23 031009 9030346 100 01 14067 MCANDREWS PC, THE LAW OF O1 10SLEGAL FEES - TRAFFIC 03/16/09 0 031009 6,800.00 100.01.5230 0903 031009 GLJ8128 6800.00 031009 9030398 100 33 14069 MCCANN INDUSTRIES INC 11020883 VEHICLE REPAIR PARTS 03/16/09 0 031109 2,129.88 100.33.5370 0903 031109 GLJ8134 2129.88 031109 9030399 100 33 14069 MCCANN INDUSTRIES INC 11020890 VEHICLE REPAIR PARTS 03/16/09 O 031109 45.41 100.33.5370 0903 031109 GLJ8134 45.41 031109 9030400 510 31 14069 MCCANN INDUSTRIES INC 11020959 VEHICLE REPAIR PARTS 03/16/09 0 031109 89.75 510.31.5370 0903 031109 GLJ8134 89.75 031109 9030392 440 00 12360 MCCAULEY, MARTIN E 15062 HVAC PW FACILITY 03/16/09 0 031109 14,423.40 440.00.8100 0903 031109 GLJ8134 14423.40 031109 100-1415IND DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9030350 100 41 14264 MCH COUNTY DEPT OF HEALT C-CONCESSIONS HEALTH PERMITS 03/16/09 0 031009 310.00 N0467, NO668, N01314 100.41.6110 0903 031009 GLJ8128 310.00 031009 9030347 510 31 14246 MCHENRY ANALYTICAL WATER 21765 WATER SAMPLE ANALYSIS 03/16/09 0 031009 20.00 510.31.5110 0903 031009 GLJ8128 20.00 031009 9030437 510 31 14246 MCHENRY ANALYTICAL WATER 21853 WATER SAMPLE ANALYSIS 03/16/09 0 031109 80.00 510.31.6110 0903 031109 GLJ8138 80.00 031109 9030348 100 22 14253 MCHENRY COUNTY CHIEFS OF 3/24/09 MONTHLY LUNCHEON MEETING 03/16/09 0 031009 42.00 100.22.5430 0903 031009 GLJ8128 42.00 031009 9030401 100 02 14296 MCHENRY COUNTY COUNCIL 0 4-OCT 08 DINNER MEETING 03/16/09 0 031109 60.00 WIMMER/LOW ' 100.02.5430 0903 031109 GLJ8134 60.00 031109 9030432 100 XXXXX 14251 MCHENRY NAPA FEB 2009 VEHICLE REPAIR PARTS 03/16/09 0 031109 1,879.73 100.03.5370 0903 031109 GLJ8138 37.17 031109 100.22.5370 0903 031109 GLJ8138 981.85 031109 100.33.5370 0903 031109 GLJ8138 750.60 031109 100.41.5370 0903 031109 GLJ8138 110.11 031109 9030433 510 XXXXX 14251 MCHENRY NAPA FEB 2009 VEHICLE REPAIR PARTS 03/16/09 0 031109 155.01 510.31.6110 0903 031109 GLJ8138 15.95 031109 510.31.5370 0903 031109 GLJ8138 61.10 031109 510.32.5370 0903 031109 GLJ8138 77.96 031109 9030402 510 32 14424 MCMASTER-CARR SUPPLY CO 22235253 SUPPLIES 03/16/09 0 031109 73.21 510.32.6110 0903 031109 GLJ8134 73.21 031109 9030393 100 33 13172 MEYER MATERIAL COMPANY 219329MATERIALS 03/16/09 0 031109 545.54 100.33.6110 0903 031109 GLJ8134 545.54 031109 9030394 100 33 13172 MEYER MATERIAL COMPANY 219293MATERIALS 03/16/09 0 031109 330.74 100.33.6110 0903 031109 GLJ8134 330.74 031109 9030395 100 33 13172 MEYER MATERIAL COMPANY 219257MATERIALS 03/16/09 0 031109 395.34 100.33.6110 0903 031109 GLJ8134 395.34 031109 9030396 100 33 13172 MEYER MATERIAL COMPANY 219029MATERIALS 03/16/09 0 031109 579.68 100.33.6110 0903 031109 GLJ8134 579.68 031109 100-1415IND 9030397 510 XXXXX 13172 MEYER MATERIAL COMPANY 219029MATERIALS 03/16/09 0 031109 298.62 510.31.6110 0903 031109 GLJ8134 263.49 031109 100-1415IND 510.32.6110 0903 031109 GLJ8134 35.13 031109 100-1415IND DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 10 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9030343 620 00 13274 MIDCO 219985TELEPHONE RELOCATIONS IN CNS 03/16/09 0 031009 777.50 620.00.5320 0903 031009 GLJ8128 777.50 031009 9030344 100 XXXXX 13291 MINUTEMAN PRESS OF MCH 70004 PRINTING SERVICES 03/16/09 0 031009 630.00 100.00.6210 0903 031009 GLJ8128 567.00 031009 100.02.6210 0903 031009 GLJ8128 63.00 031009 9030345 100 22 13527 MOLNAR, JAMES FEB 2009 JURY DUTY MILEAGE REIMB 03/16/09 0 031009 7.28 100.22.3882 0903 031009 GLJ8128 7.28 031009 9030351 100 33 15143 NEENAH FOUNDRY 871225GRATE 03/16/09 0 031009 72.00 100.33.6110 0903 031009 GLJ8128 72.00 031009 9030352 100 33 15542 NICOR GAS 8503657077UTILITIES 03/16/09 0 031009 1,288.43 PW FACILITY 100.33.5520 0903 031009 GLJ8128 1288.43 031009 9030353 510 XXXXX 15542 NICOR GAS 8503657077UTILITIES 03/16/09 0 031009 663.73 510.31.5510 0903 031009 GLJ8128 585.65 031009 510.32.5510 0903 031009 GLJ8128 78.08 031009 9030403 100 01 15557 NORTHWEST ELECTRICAL SUP 902517ELECTRICAL SUPPLIES 03/16/09 0 031109 312.94 100.01.6110 0903 031109 GLJ8134 312.94 031109 9030404 100 33 15557 NORTHWEST ELECTRICAL SUP 901249ELECTRICAL SUPPLIES 03/16/09 0 031109 88.67 100.33.6110 0903 031109 GLJ8134 88.67 031109 9030405 100 33 15557 NORTHWEST ELECTRICAL SUP 901512ELECTRICAL SUPPLIES 03/16/09 0 031109 273.33 100.33.6110 0903 031109 GLJ8134 273.33 031109 100-1415IND 9030406 510 XXXXX 15557 NORTHWEST ELECTRICAL SUP 901512ELECTRICAL SUPPLIES 03/16/09 0 031109 140.82 510.31.6110 0903 031109 GLJ8134 124.25 031109 100-1415IND 510.32.6110 0903 031109 GLJ8134 16.57 031109 100-1415IND 9030407 100 33 15557 NORTHWEST ELECTRICAL SUP 902451ELECTRICAL SUPPLIES 03/16/09 0 031109 170.60 100.33.6110 0903 031109 GLJ8134 170.60 031109 9030354 XXXXX XXXXX 7 OTREBLA PROPERTIES LLC ACCTIO135 RETAINED PERSONNEL REFUND 03/16/09 0 031009 1,358.25 740.00.3750 0903 031009 GLJ8128 1088.25 031009 100.04.5110 0903 031009 GLJ8128 270.00 031009 9030355 100 33 17010 PADRO, PEDRO CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 318.13 100.33.4510 0903 031009 GLJ8128 318.13 031009 9030356 100 XXXXX 2532 PETROLIANCE LLC 1071881 VEHICLE FUEL 03/16/09 0 031009 87.76 100.03.6250 0903 031009 GLJ8128 64.18 031009 100.01.6250 0903 031009 GLJ8128 23.58 031009 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 11 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------ 9030357 100 03 2532 PETROLIANCE LLC 1071795 VEHICLE FUEL 03/16/09 0 031009 55.02 100.03.6250 0903 031009 GLJ8128 55.02 031009 9030358 100 22 2532 PETROLIANCE LLC 1071796 VEHICLE FUEL 03/16/09 0 031009 1,645.00 100.22.6250 0903 031009 GLJ8128 1645.00 031009 9030359 100 22 2532 PETROLIANCE LLC 1071702 VEHICLE FUEL 03/16/09 0 031009 1,565.31 100.22.6250 0903 031009 GLJ8128 1565.31 031009 9030360 100 41 2532 PETROLIANCE LLC 1071884 VEHICLE FUEL 03/16/09 0 031009 47.74 100.41.6250 0903 031009 GLJ8128 47.74 031009 9030361 100 41 2532 PETROLIANCE LLC 1071798 VEHICLE FUEL 03/16/09 0 031009 246.57 100.41.6250 0903 031009 GLJ8128 246.57 031009 9030362 100 XXXXX 2532 PETROLIANCE LLC 1071703 VEHICLE FUEL 03/16/09 0 031009 1,683.12 100.33.6250 0903 031009 GLJ8128 1616.96 031009 100.01.6250 0903 031009 GLJ8128 66.16 031009 9030363 100 XXXXX 2532 PETROLIANCE LLC 1071797 VEHICLE FUEL 03/16/09 0 031009 2,081.38 100.33.6250 0903 031009 GLJ8128 2038.56 031009 100.01.6250 0903 031009 GLJ8128 42.82 031009 9030364 100 33 2532 PETROLIANCE LLC 1071794 VEHICLE FUEL 03/16/09 0 031009 119.26 100.33.6250 0903 031009 GLJ8128 119.26 031009 9030365 510 31 2532 PETROLIANCE LLC 1071880 VEHICLE FUEL 03/16/09 0 031009 75.38 510.31.6250 0903 031009 GLJ8128 75.38 031009 9030366 510 31 2532 PETROLIANCE LLC 1071885 VEHICLE FUEL 03/16/09 0 031009 50.45 510.31.6250 0903 031009 GLJ8128 50.45 031009 9030367 510 31 2532 PETROLIANCE LLC 1071799 VEHICLE FUEL 03/16/09 0 031009 37.08 510.31.6250 0903 031009 GLJ8128 37.08 031009 9030438 510 32 2532 PETROLIANCE LLC 1071886 VEHICLE FUEL 03/16/09 0 031109 159.36 510.32.6250 0903 031109 GLJ8138 159.36 031109 9030439 510 32 2532 PETROLIANCE LLC 1071800 VEHICLE FUEL 03/16/09 0 031109 209.76 510.32.6250 0903 031109 GLJ8138 209.76 031109 9030408 100 22 17640 PRECISION SERVICE & PART 06-072956 BATTERY 03/16/09 0 031109 91.19 100.22.5370 0903 031109 GLJ8134 91.19 031109 9030409 600 00 17657 PROSOURCE FINANCIAL LLC MARCH 2O09GROUP BENEFIT CONSULTANT 03/16/09 0 031109 3,166.67 600.00.5110 20804012 0903 031109 GLJ8134 NEW ACCT#11/18/08 PER CB 3166.67 031109 3166.67 9030368 760 00 17669 PUCHALSKI, RICHARD J 2/26/09 LEGAL SERVICES 03/16/09 0 031009 1,265.00 760.00.5110 0903 031009 GLJ8128 1265.00 031009 9030412 100 33 19000 R&J CONTRUCTION SUPPLY C 814278SUPPLIES 03/16/09 0 031109 25.70 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 12 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.33.6110 0903 031109 GLJ8134 25.70 031109 9030413 100 33 19000 R&J CONTRUCTION SUPPLY C 813254SUPPLIES 03/16/09 0 031109 153.56 100.33.6110 0903 031109 GLJ8134 153.56 031109 9030414 100 33 19000 R&J CONTRUCTION SUPPLY C 814775SUPPLIES 03/16/09 0 031109 51.40 100.33.6110 0903 031109 GLJ8134 51.40 031109 9030440 100 03 19144 REGNER, WILLIAM J CLOTHING ALLOWANCE REIMB 03/16/09 0 031109 177.94 100.03.4510 0903 031109 GLJ8138 177.94 031109 9030369 510 31 19157 REICHE'S PLUMBING SEWER 2/17/09 WATER METER HOOKUP 03/16/09 0 031009 115.00 510.31.5110 0903 031009 GLJ8128 115.00 031009 9030410 510 31 19148 RELIABLE SAND & GRAVEL 1454 MATERIALS 03/16/09 0 031109 522.40 510.31.6110 0903 031109 GLJ8134 522.40 031109 9030411 580 32 19285 RIDGEVIEW ELECTRIC INC 31782 SCADA EQUIPMENT INSTALLATION 03/16/09 0 031109 21,037.50 580.32.8500 0903 031109 GLJ8134 21037.50 031109 510-EQUIPSW 9030370 100 22 19310 RIVERSIDE ANIMAL CLINIC 9336/5870 K-9 ESTA VET SERVICES 03/16/09 0 031009 73.00 100.22,6310 0903 031009 GLJ8128 73.00 031009 9030371 100 33 19531 ROC CONSTRUCTION SUPPLY 21923 SUPPLIES 03/16/09 0 031009 298.50 100.33.6110 0903 031009 GLJ8128 298.50 031009 9030372 100 33 19531 ROC CONSTRUCTION SUPPLY 21950 SUPPLIES 03/16/09 0 031009 69.53 100.33.6110 0903 031009 GLJ8128 69.53 031009 9030442 100 41 20354 ROCKALL, KRISTIAN 02-002R-PARKS PROGRAM INSTRUCTOR 03/16/09 0 031109 2,540.00 100.41.5110 0903 031109 GLJ8138 2540.00 031109 9030373 100 33 19540 ROGERS, MATT CDL REIMB 03/16/09 0 031009 60.00 100.33.5430 0903 031009 GLJ8128 60.00 031009 9030374 100 04 19765 RUSHING, RHONDA F LANG- CLOTHING ALLOWANCE REIMB 03/16/09 0 031009 202.76 100.04.4510 0903 031009 GLJ8128 202.76 031009 9030237 100 41 1 SCHAER, LISA PARKS PROGRAM REFUND 03/16/09 0 030909 76.00 100.41.3636 0903 030909 GLJ8120 76.00 030909 9030238 100 41 20095 SCHOPEN PEST SOLUTIONS 17198 M-PEST CONTROL SERVICES 03/16/09 0 030909 90.00 100.41.6110 0903 030909 GLJ8120 90.00 030909 9030415 510 31 20102 SCHULHOF COMPANY 2679193 SUPPLIES 03/16/09 0 031109 332.04 510.31.6110 0903 031109 GLJ8134 332.04 031109 9030239 740 00 20430 SEC GROUP INC 355933ADVANCE AUTO 03/16/09 0 030909 276.25 740.00.5220 0903 030909 GLJ8120 276.25 030909 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 13 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9030240 740 00 20430 SEC GROUP INC 355934SHOPS @ FOX RIVER 03/16/09 0 030909 130.00 740.00.5220 0903 030909 GLJ8120 130.00 030909 9030241 740 00 20430 SEC GROUP INC 355936ROUTE 120 WATER MAIN 03/16/09 0 030909 162.50 740.00.5220 0903 030909 GLJ8120 162.50 030909 9030242 740 00 20430 SEC GROUP INC 355943LEGEND LAKES NH 6-8 03/16/09 0 030909 1,381.25 740.00.5220 0903 030909 GLJ8120 1381.25 030909 9030243 740 00 20430 SEC GROUP INC 355944LEGEND LAKES NH 1 03/16/09 0 030909 1,386.25 740.00.5220 0903 030909 GLJ8120 1386.25 030909 9030244 740 00 20430 SEC GROUP INC 355945LEGEND LAKES NH 5 03/16/09 0 030909 1,908.75 740.00.5220 0903 030909 GLJ8120 1908.75 030909 9030245 740 00 20430 SEC GROUP INC 355938SCHROEDER LANE W/S EXTENSION 03/16/09 0 030909 422.50 740.00.5220 0903 030909 GLJ8120 422.50 030909 9030246 740 00 20430 SEC GROUP INC 355939EVERGREEN PARK DRAWINGS 03/16/09 0 030909 130.00 740.00.5220 0903 030909 GLJ8120 130.00 030909 9030247 510 31 20430 SEC GROUP INC 355939WTP #2 ISSUES 03/16/09 0 030909 130.00 510.31.5110 0903 030909 GLJ8120 130.00 030909 9030248 100 03 20430 SEC GROUP INC 355939DEV REV MEETING 03/16/09 0 030909 65.00 100.03.5110 0903 030909 GLJ8120 65.00 030909 9030249 100 30 20430 SEC GROUP INC 355939ROW INFO 3220 BULL VALLEY RD 03/16/09 0 030909 250.00 100.30.5110 0903 030909 GLJ8120 250.00 030909 440-MILLERCMA 9030418 440 00 20430 SEC GROUP INC 22/355915 MILLER ROAD IMPROVEMENTS 03/16/09 0 031109 6,784.78 440.00.8900 21587 0903 031109 GLJ8134 PROJ# MILLERCMAQ 6784.78 031109 6784.78 440-MILLERCMA 9030419 440 00 20430 SEC GROUP INC 30/355916 RT 31/120 INTERSECTION 03/16/09 0 031109 2,471.33 440.00.8600 20036 0903 031109 GLJ8134 PROJ#440-RT31/120 2471.33 031109 2471.33 440-RT31/120 9030420 270 00 20430 SEC GROUP INC 355949LILLIAN STREET LAPP 03/16/09 0 031109 6,000.00 270.00.8600 0903 031109 GLJ8134 6000.00 031109 440-LILLIAN 9030421 580 32 20430 SEC GROUP INC 355937MILLSTREAM LIFT STATION 03/16/09 0 031109 4,107.53 580.32.8500 0903 031109 GLJ8134 4107.53 031109 580-BOONESW 9030250 100 22 20172 SEXTON, ERIC M K-9 ESTA DOG FOOD 03/16/09 0 030909 52.39 100.22.6310 0903 030909 GLJ8120 52.39 030909 9030416 100 01 20668 SHAW SUBURBAN MEDIA 100160LEGAL ADVERTISING 03/16/09 0 031109 130.90 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 14 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.01.5330 0903 031109 GLJ8134 130.90 031109 9030251 270 00 20284 SICALCO LTD 51456 CALCIUM CHLORIDE 03/16/09 0 030909 2,353.12 270.00.6110 0903 030909 GLJ8120 2353.12 030909 9030252 270 00 20284 SICALCO LTD 51305 CALCIUM CHLORIDE 03/16/09 0 030909 1,264.80 270.00.6110 0903 030909 GLJ8120 1264.80 030909 9030431 100 03 20310 SIUE 058-124991INSPECTOR RENEWAL 03/16/09 0 031109 10.00 SMALE 100.03.5410 0903 031109 GLJ8138 10.00 031109 9030443 100 02 20582 SPRINT 523579813 CELL PHONE USAGE 03/16/09 0 031109 118.32 100.02.5320 0903 031109 GLJ8138 118.32 031109 9030417 620 00 20710 STANS OFFICE TECHNOLAGIE 258917INTERNET SERVICES 03/16/09 0 031109 179.00 620.00.5110 0903 031109 GLJ8134 179.00 031109 9030253 XXXXX XXXXX 20711 STAPLES BUSINESS ADVANTA 8011908543OFFICE SUPPLIES 03/16/09 0 030909 282.18 100.04.6210 0903 030909 GLJ8120 260.22 030909 100.41.6210 0903 030909 GLJ8120 3.98 030909 100.33.6210 0903 030909 GLJ8120 17.98 030909 100.00.6210 0903 030909 GLJ8120 1009.78CR 030909 100.02.6210 0903 030909 GLJ8120 20.53 030909 100.03.6210 0903 030909 GLJ8120 225.20 030909 100.04.6210 0903 030909 GLJ8120 20.08 030909 100.22.6210 0903 030909 GLJ8120 188.20 030909 100.41.6210 0903 030909 GLJ8120 87.10 030909 620.00.6210 0903 030909 GLJ8120 22 89.00 030909 620.00.6210 0903 030909 GLJ8120 41 379.67 030909 9030254 100 00 20711 STAPLES BUSINESS ADVANTA 8011856485OFFICE SUPPLIES 03/16/09 0 030909 128.65 100.00.6210 0903 030909 GLJ8120 128.65 030909 9030255 510 31 20719 STEINER ELECTRIC COMPANY S002855229ELECTRICAL SUPPLIES 03/16/09 0 030909 430.00 510.31.6110 0903 030909 GLJ8120 430.00 030909 9030256 100 41 20721 STEKL, DIANE 1/6-3/5/09R-PARKS PROGRAM INSTRUCTOR 03/16/09.0 030909 391.00 100.41.5110 0903 030909 GLJ8120 391.00 030909 9030257 100 22 20889 SYNEK, JENNIFER CLOTHING ALLOWANCE REIMB 03/16/09 0 030909 94.27 100.22.4510 0903 030909 GLJ8120 94.27 030909 9030422 100 33 21632 TRAFFIC CONTROL & PROTEC 62820 STREET SIGN SUPPLIES 03/16/09 0 031109 1,190.30 100.33.6110 0903 031109 GLJ8134 1190.30 031109 9030423 100 33 21632 TRAFFIC CONTROL & PROTEC 62809 STREET SIGNS & SUPPLIES 03/16/09 0 031109 340.92 100.33.6110 0903 031109 GLJ8134 340.92 031109 9030258 100 22 22396 ULTRA STROBE COMMUNICAIT 5006 VEHICLE SUPPLIES 03/16/09 0 030909 405.90 100.22.5370 0903 030909 GLJ8120 405.90 030909 DATE 3/11/2009 10:30 AM CITY OF MCHENRY PAGE 15 LIST OF BILLS COUNCIL MEETING 3/16/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9030259 510 31 22669 USA BLUEBOOK 766289SUPPLIES 03/16/09 0 030909 80.82 510.31.6110 0903 030909 GLJ8120 80.82 030909 9030424 510 32 22669 USA BLUEBOOK 768344SUPPLIES 03/16/09 0 031109 77.90 510.32.6110 0903 031109 GLJ8134 77.90 031109 9030425 510 32 22669 USA BLUEBOOK 764201SUPPLIES 03/16/09 0 031109 859.00 510.32.5375 0903 031109 GLJ8134 859.00 031109 9030444 620 00 23151 VERMONT SYSTEMS INC 26161 RECTRAC UPGRADE & TRAINING 03/16/09 0 031109 2,120.76 620.00.5110 0903 031109 GLJB138 2120.76 031109 9030445 510 32 23287 VIKING CHEMICAL COMPANY 18753SCHEMICALS 03/16/09 0 031109 5,782.40 510.32.6110 0903 031109 GLJ8138 5782.40 031109 9030426 510 31 24037 WATER PRODUCTS - AURORA 213624SUPPLIES 03/16/09 0 031109 225.08 510.31.6110 0903 031109 GLJ8134 225.08 031109 9030260 100 01 24302 WIRTZ, PAT REIMB LANDMARK COMMISSION SUPPLIES 03/16/09 0 030909 69.51 100.01.4220 0903 030909 GLJ8120 69.51 030909 100-LDMKCOM 9030427 620 00 25875 XYBIX SYSTEMS INC 11231 MONITOR MOUNT-EXPAND COM CTR 03/16/09 0 031109 2,514.00 620.00.6270 0903 031109 GLJ8134 2514.00 031109 9030261 100 22 27541 ZOOK, MARGARET CLOTHING ALLOWANCE REIMB 03/16/09 0 030909 71.04 100.22.4510 0903 030909 GLJ8120 71.04 030909 EXPENDED LIQUID ACCRUAL GRAND TOTALS 221,154.93 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 79,118.81 3,856.00 270 MOTOR FUEL TAX FUND 31,635.67 440 CAPITAL IMPROVEMENTS FUND 31,454.52 17,032.12 510 WATER/SEWER FUND 29,516.23 580 UTILITY IMPROVEMENTS FUND 25,145.03 600 EMPLOYEE INSURANCE FUND 3,166.67 3,166.67 620 INFORMATION TECHNOLOGY FUND 9,286.70 740 RETAINED PERSONNEL ESCROW 10,566.30 760 POLICE PENSION FUND 1,265.00 **** 221,154.93 24,054.79 AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson,Assistant City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Wonder Lake Water Ski Team Request RECOMMENDATION: To approve the use of Petersen Park,placement of temporary advertising signs and to waive all park and sign permit fees for the Wonder Lake Ski Team Haunted'Hayride Program on October 10, 16, 17, 23 &24 2009. Background. The Wonder Lake Water Ski Tease has requested the use of Petersen Park for its annual Haunted Hayride Program to be held throughout the month of October 2009. This will be the twelfth year for this fundraising event. Rides will run from 7:00 pm to 10:30 pm ensuring that all rides are completed and clean up has begun by 11:00 pm. The event will include a scaled down"Kiddie Matinee" family version that will run from 3:00 pm to 5:00 pm on Saturday, October 17. There will be games with prizes during the family matinee. The event was very successful last year. Staff will work with the event organizers to review proposed elements of the hay ride and monitor hours to be courteous to surrounding neighbors. The Ski Team has also requested permission to display advertising signs in the right-of- way throughout the city for the month of October. The signs will be 4'x 4' freestanding sandwich style to be placed at the following locations: 1. 302 N. Front Street—Gerstad Property 2. Bull Valley Road& Crystal Lake Road—Northwest Corner 3. Chapel Hill Road—Liberty Trails 4. Lincoln Road—Liberty Trails 5. McCullom Lake Road&Riverside Drive—Southwest Corner 6. Petersen Park Road&McCullom Lake Road 7. R.A. Adams-Route 120 8. Ridge Road—Gerstad Property—Deerwood Lot 46 Attached is a letter from Janice Carlsten detailing the request. Representatives from the Wonder Lake Ski Team will be in attendance at the meeting to address the City Council. They would also like to take the opportunity to present the annual donations to the city and other charitable organizations on behalf of the ski team. ri March,2009 Mayor Sue Low ' City of McHenry-AIdermen City of McHenry 333 South Green Street McHenry,Illinois 60050 Dear Mayor Low and Aldermen: Per my conversation with Mr.Bill Hobson,the Wonder Lake Water Ski Show Team Organization would like to address the McHenry City Council on Monday,March 16,2009. At that meeting,our team would like to present the annual donations to other charitable organizations on behalf of the ski team and the City of McHenry,as well as request the use of Petersen Park in October,2009,for the next annual Haunted Hayride. The dates for our Haunted Hayride this year are the same as those in past years: Saturday,October 10 (7-10:30 p.m.) Friday,Oct. 16(7- 10:30 p.m.)& Saturday,Oct. 17 (3-5 p.m.,7- 10:30 p.m.) Friday,Oct.23 (7-10:30 p.m.)&Saturday,Oct.24 (7- 10:30 p.m.) Our Saturday afternoon"Kiddie Matinee"was successful again this past year. We had suitable weather and had quite a number of energetic little kids willing to brave the"haunted"wagon ride through Deadwood Forest. Parents were very pleased we offered a a scaled-down and less scary version during the daylight hours for smaller children. The kiddie ride is shorter and less elaborate,and offers games and prizes. As in past years,we are asking that all fees for use of the park and sign permit fees be waived for our event, since we are a not-for-profit organization. Thank you in advance for this assistance. The Haunted Hayride of 2008 was again very successful in terms of customer and neighborhood satisfaction. As with last year,we are ending ticket sales at 10:30 p.m. to insure that all rides are completed and clean-up is begun promptly at 11:00 p.m.,or earlier if possible. This past year, on our most successful night,over 1,200 people attended. That particular night we ended ticket sales early at 9:30 p.m., just to insure that all rides would be completeled by l 1:00 pm. Our Haunted Hayride is a major fundraiser for our National Champion Water Ski Show Team,and we appreciate the generosity and assistance of the City of McHenry in enabling us to hold our event. Our ski team has finished in the top five places in the national show ski team competition every year since 1996,which includes three first-place finishes. With your help,we anticipate further success this coming year,not only in our ski season,but also with the Haunted Hayride,and once again hope to donate a substantial portion of our gate receipts to charity on behalf of the City and the ski team. We hope to continue our successful partnership in the future,as it is only through the support of our community and its residents that our team can achieve the success we have enjoyed,as we pursue another National Show Ski Championship in 2009! If you have any questions, please do not hesitate to contact me at 815/344-1386,or our President,Patti Hartmann at 815/72"537. Thank you again, 2ice4C�arin,Secretary Wonder Lake Water Ski Show Team Organization WONDER LAKE WATER SKI SHOW TEAM P.O. Box 518 •Wonder Lake, Illinois 60097 i TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Appraisal for the McHenry Shores Water Company ATTACHMENT: Letter of Valuation Engagement of Services from Robert L Green STAFF RECOMMENDATION: To authorize staff to enter into an agreement with Strategic Valuations, LLC to do an appraisal on the McHenry Shores Water Company in an amount not-to-exceed $8,000 Background The city of McHenry is in the process of working with the customers of the McHenry Shores Water Company to acquire the utility from T.P. Matthews. As part of this process, the group representing the homeowners asked the city to seek an appraisal of the water system to make sure it was properly valued. Staff has been able to identify an appraiser from Utah who specializes in appraisals of private utility companies. The appraiser has provided the attached proposal to complete the appraisal. Staff Analysis Attached is an engagement letter for services with Strategic Valuations, LLC to do an appraisal of the McHenry Shores Water Company. The end result of the appraisal will include an estimated range of fair market values for the system. The appraiser will use a Discounted Earnings Method,taking financial data the City provides and utilizing industry average operating expenses against revenues, to arrive at a five- year projection of the income from operations. The appraiser will also use an Estimated Replacement Cost New less Depreciation method of valuation based on information he has received from the McHenry Shores Water Company. The end results will be analyzed and adjusted to an estimated amount as of December 31 of last year. Strategic Valuations, LLC. 777 East South Temple Salt Lake City, Utah 84102 801-364-4111 February 18, 2009 Mr. Doug Martin Deputy City Administrator City of McHenry, IL Dear Mr. Martin, This letter outlines our understanding of the terms and objectives of the following valuation engagement. I will prepare a valuation report of McHenry Shores Water Company (MSWC) as of December 31, 2008. I plan to start the engagement on February 25, 2009, subject to the timely receipt of this engagement letter and required retainer; I intend to (unless unforeseen problems are encountered)be completed by March 31, 2009. The sole purpose of the valuation report is to arrive at an estimate of the range of fair market value of the Company, which will assist the City of McHenry in its negotiations of the purchase of the Company or in the alternative, the purchase of substantially all of the assets of the Company. The objective of this Valuation engagement will be to present and support the valuation of the Company for the stated purpose referenced above. The valuation report will not result in an opinion of value as defined by the Report Writing Standards of the National Association of Certified Valuation Analysts (NACVA) but rather an estimated range of fair market values for negotiation purposes. The Report will be in conformity with the Report Writing Standards of the NACVA. Although the valuation report will be intended to establish a reasonable range of estimated values I assume no responsibility for your inability to obtain satisfactory purchase of the Company within the estimated range of values. An estimated range of values will be performed based on the Discounted Earnings Method and the Estimated Replacement Cost New less Depreciation methods of valuation. Under the Discounted Earnings Method, the City of McHenry will provide me a five year projection of the estimated gross revenues that will be generated from the residents of the subdivision presently serviced by the MSWC. The City will determine the average water usage of other residents under the City's water system. The first year's projected gross Strategic Valuations, LLC. 777 East South Temple Salt Lake City, Utah 84102 801-364-4111 Mr. Doug Martin Deputy City Administrator City of McHenry, IL Page 2 revenues will be based on this historical average water usage multiplied by the number of MSWC residents and then further multiplied by the City's exiting water rates. The remaining four years of projected gross revenues will be similarly calculated, however the gross revenues will be further increased over the remaining four year projection period based on the City's expected water rate increases. Based on the foregoing estimates of gross revenues I will apply industry average operating expenses against the revenues in order to arrive at a five year projection of the income from operations and then apply other possible non-operating expenses to derive at an estimated net operating income projection. The foregoing projected income would then be discounted to the present at an appropriate discount rate and a terminal value would then be determined and added to the sum of the five year present values. The Estimated Replacement Cost New less Depreciation method of valuation will be based on information submitted to me by Mr. Mathews of the MSWC. The information submitted includes Mr. Mathew's personal derived estimate of value dated September 1, 2008 and an independent appraisal by John Russell Associates, Inc. dated December 31, 1993. Based on my review of the foregoing, I will estimate a value under this method as of December 31, 2008. The results of these two calculations will be reviewed, analyzed and adjusted to an estimated amount as of December 31, 2008. This adjustment process will be based on my professional judgment only and will not include any detailed engineering studies or useful life analysis. The above referenced agreed upon procedures will result in an estimated range of value which will take into account any appropriate discounts for lack of marketability and liquidity issues. My findings will be summarized in a valuation report meeting the valuation and reporting requirements for this type of valuation estimate. The report will be based on what I consider to be the most appropriate format in reporting the results of my findings. I will be available to provide additional consulting and negotiation assistance. However, these other services will be provided under a separate engagement letter. My fees for any additional services will be based on my standard hourly billing rate for such related services. In performing this engagement I will be relying on the accuracy and reliability of forecasts of future operations, or other financial data provided to me or otherwise made available to me by the City of McHenry, Mr. Mathews and other third parties. I will not audit, compile, or review any financial information including financial statements, Strategic Valuations, LLC. 777 East South Temple Salt Lake City, Utah 84102 801-364-4111 Mr. Doug Martin Deputy City Administrator City of McHenry, IL Page 3 forecasts, projections of financial data or estimated costs of replacement and related depreciation amounts. I will not express an opinion or any form of assurance on them. This engagement cannot be relied on to disclose errors, irregularities, or illegal acts, including fraud or defalcations that may exist. In developing the valuation report, I may be required to use the services and publications of others to establish applicable market and industry statistical information pertaining to the valuation issues addressed in the Valuation Report. The cost of such additional services and publications will be separately billed to you. I will document the results of this engagement in a written report. If for any reason I am unable to complete the valuation engagement, I will not issue a valuation report as a result of the engagement. I have no responsibility to update the valuation Report for events and circumstances that occur after the as of date of the report. Users of valuation services should be aware that valuation services are often based on conflicting theory, precedent and opinion. Therefore, the actual results may not be what are expected and the results may be material. My fees will be based on my normal hourly rate of$150.00 per hour. I will require a retainer of$ 4,000.00 at the execution of this agreement. The remainder of my fees and out of pocket expenses will be billed periodically and are payable upon presentation of invoice. My valuation report will state that my fee is not contingent on any values determined under this engagement. I estimate that my professional fees, based on the above per hour rate schedule, will not exceed $8,000. Any fees paid after thirty(30) days will be charged interest at 18% per annum. In case of default in payments you will be required to pay all costs and expenses, including reasonable attorney's fees, preceding and subsequent to judgment which may arise or accrue from enforcing this agreement whether such remedy is pursued by filing a suit or otherwise. This agreement shall be governed by and construed in accordance with the laws of the State of Utah, as though it were fully made and performed there. Strategic Valuations, LLC. 777 East South Temple Salt Lake City, Utah 84102 801-364-4111 Mr. Doug Martin Deputy City Administrator City of McHenry, IL Page 4 The City of McHenry agrees that the maximum potential damages that could possibly be claimed from Strategic Valuations, LLC and its Members and/or Officers, under this engagement, will be limited to the amount of professional fees paid to Strategic Valuations, LLC. by the city of McHenry. I appreciate this opportunity to be of service to you. If you agree with the foregoing terms, please print and sign an original copy of this letter in the space provided and deliver the executed letter and required retainer to me; please print a copy for your records. Sincerely, Robert L. Green, CPA, CVA, CFE Strategic Valuations, LLC. Response: This letter correctly sets forth the understanding of the City Of McHenry, Illinois. Signature Deputy City Administrator TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Legend Lakes Subdivision Demands for Payment for Neighborhoods 1 and 6-8 ATTACIIMENTS: 1. Irrevocable Subdivision Bond Agreement Demand for Payment for Legend Lakes Subdivision Neighborhoods 6-8 2. Irrevocable Subdivision Bond Agreement Demand for Payment for Legend Lakes Subdivision Neighborhood 1 STAFF RECOMMENDATION: To authorize the City attorney to submit the demands for payment to Arch Insurance Company for Neighborhoods 1 and 6-8 in order to complete outstanding public improvements in the Legend Lakes Subdivision Background In 2008 Kimball Hill Homes filed for bankruptcy protection to reorganize the company while attempting to find a buyer. A prospective buyer of the company has not been identified and it is in the process of asset liquidation. The company will cease to exist sometime this year approximately 15 months after they initially filed for bankruptcy protection. Due to the fact that Kimball Hill Homes did not fully complete the public improvements associated with certain neighborhoods in the Legend Lakes Subdivision staff authorized SEC Group to compile a punchlist of outstanding work items yet to be completed in the entire subdivision. Each neighborhood has been analyzed and an inventory of all of the remaining punchlist items is complete. Staff Analysis The next logical step is for the city to demand payment from the surety companies in order to complete the remaining public improvements. Attached to this supplement is a Demand for Payment for Neighborhoods 6-8 as well as Neighborhood 1. Upon approval from the City Council the City Attorney and staff will sit down with the bond company to prepare a plan of action for completing the remaining public improvements in Legend Lakes Subdivision Neighborhoods 1 and 6-8. IRREVOCABLE SUBDIVISION BOND AGREEMENT DEMAND FOR PAYMENT The undersigned Clerk of the City of McHenry, Illinois, with full authority to act on behalf of the City, as beneficiary under that Irrevocable Subdivision Bond Agreement issued on March 19, 2007, Bond No. SU5022606, by Arch Insurance Company, as Surety, in favor of the beneficiary, City of McHenry, that: The Principal, Kimball Hill Homes, Inc., has not complied with the following obligations referred to in the Irrevocable Subdivision Bond Agreement: Failure to strictly comply with all agreements, covenants, conditions and terms of the City in the construction or completion of the construction of the public improvements referenced in the plans and specifications applicable to Shamrock Farms/Legend Lakes Neighborhood Nos. 6, 7 and 8. Demand is hereby made for payment of$580,000.00 in order to complete construction of said public improvements in accordance with the City's consulting engineer's letter dated January 30, 2008, a copy of which is attached hereto. IN WITNESS WHEREOF, the Beneficiary has executed and delivered this certificate as of the day of 2009. CITY OF McHENRY By City Clerk Z:\M\NIcH emyCityof\KimballHill\D emandPayment.Nei ghborhood678.doc IRREVOCABLE SUBDIVISION BOND AGREEMENT DEMAND FOR PAYMENT The undersigned Clerk of the City of McHenry, Illinois, with full authority to act on behalf of the City, as beneficiary under the Irrevocable Subdivision Bond Agreement issued on July 7, 2006, Bond No. SU5020811, by Arch Insurance Company, as Surety, in favor of the beneficiary, City of McHenry, that: The Principal, Kimball Hill Homes, Inc., has not complied with the following obligations referred to in the Irrevocable Subdivision Bond Agreement: Failure to strictly comply with all agreements, covenants, conditions and terms of the City in the construction or completion of the construction of the public improvements referenced in the plans and specifications applicable to Shamrock Farms/Legend Lakes Neighborhood No. 1. Demand is hereby made for payment of$677,516.87 in order to complete construction of said public improvements in accordance with the City's consulting engineer's letter dated December 21, 2007, a copy of which is attached hereto. IN WITNESS WHEREOF, the Beneficiary has executed and delivered this certificate as of the day of 2009. CITY OF McHENRY By City Clerk AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson,Assistant City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Petersen Park Field#2 Fencing Bid Approval Background. At the February 2, 2009 City Council meeting Paramount Fence of Batavia, IL was awarded the fencing contract for the new outfield fence and backstop at Petersen Park Field #2. Paramount's bid was $22,000. Since that time, Paramount Fence has had conversations with city staff regarding their ability to complete the project on time and has asked to be released from the bid. The second low bidder, Fox Valley Fence of Cortland, IL, was contacted and was willing to honor their bid price of$28,646.00 and can complete the work within the appropriate time frame. Recommendation. To approve the bid from Fox Valley Fence in the amount of$28,646 for the fencing work in conjunction with the renovations and modification of the Petersen Park Field#2. Attachment: Bid Opening Results for Petersen Park Field#2 Fencing Work BID OPENING .Tuesday, January 13, 2009 `Adermen's Conference Room Bids Due at 11:30 am Petersen Park Field #2 Fencing Name Bid Bid Bond Addendum Paramount Fencing $22,000 X X Durabilt Fencing $32,960 X X Action Fencing $32,715 X X Fox Valley Fencing .$28,646 X X Peerless Fencing $29,810 X X AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: March 16, 2009 Regular City Council Meeting RE: Engineering Services Agreement with SEC Group, Inc. for sanitary system improvements involving the Central and South Wastewater Treatment Plants ATTACHMENTS: SEC Group, Inc. engineering services agreement Background. In 2005, the City Council approved a long term plan for wastewater services that included the decommissioning of the Central Wastewater Treatment Plant (CWWTP) and the redirecting of the flows processed there to the South Wastewater Treatment Plant (SWWTP). On August 28, 2006, the City Council approved an engineering service agreement with SEC Group, Inc. for the design of a 4.0 million gallon per day (mgd) expansion at the SWWTP. Funding for the improvement was split between user charges (existing users) and developer donations. Analysis. With development activity slowing considerably over the past year and no end to the existing recession in sight, staff felt that the long term plan should be revisited to either reaffirm the strategy or to examine alternatives. Unfortunately, without development funds to use for the project,the city cannot afford to move forward with the original plan at this time. In addition, as was the case in 2005, doing nothing is unrealistic based on the age and condition of much of the equipment at the CWWTP. As such, the remaining options are 1) prepare to operate the CWWTP for the foreseeable future or 2) look to keep the plant operational for the short term while preparing a backup plan in case of significant equipment failure. Option 1 would require approximately $25 million (2004 dollars) in upgrades and new equipment at the CWWTP. System users would be footing the bill for improvements suggesting that Option 1 is also not feasible at this time. Option 2 would appear to be the most cost effective option while also providing a significant safety net for the CWWTP. Specifically, Option 2 will require some initial investment in the CWWTP in addition to constructing a force main from the CWWTP to the SWWTP to be able to handle periods of high volume or excess flows as well as providing a backup in case of catastrophic equipment failure. Staff and the City Engineer will provide additional information on this alternative at the City Council meeting. SEC Group Inc.has submitted an engineering, surveying and construction services agreement for the following: 1) modifications to the raw wastewater pumping station at the CWWTP; 2) construction of the force main providing the conveyance between the CWWTP and SWWTP; and, 3) installation of a fine screen unit at the SWWTP. Also included in the proposal is an evaluation of operations at both plants to create a list of improvements and make recommendations to keep the facilities operating effectively for a ten-year life expectancy. There is a remaining balance of$926,649 on the original engineering services agreement which city council approved on August 26, 2006. Recommendation. Staff requests authorization to enter into an agreement with SEC Group, Inc. for engineering, surveying and construction services for modifications to the raw wastewater pumping station at central plant; sanitary force main from central plant to south plant; a fine screen unit at south plant; and an evaluation of operations at each plant in an amount not to exceed$521,709. SEC Group, Inc. Engineering ■ Surveying ■ Planning ■ Landscape Architecture PROPOSAL/AGREEMENT for Engineering, Surveying, and Construction Phase Services McHenry Sanitary Sewer System Improvements Mr. Jon M. Schmitt Director of Public Works City of McHenry 333 South Green Street McHenry, Illinois 60050 Phone: 815-363-2190 Fax: 815-363-2173 SEC Job No.: MCHE-090039 r ;vas ;-y' jr -e-�/. F F B 1 3 2009 February 12, 2009 ;ter:p:I', 'r N'??{ Mr.Jon M. Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 2 of 15 I. Project Understanding A. General Understanding/Assumptions The project generally consists of design, permitting, bidding and construction services for a new force main, raw water pump station modifications, and fine screen unit installation. Also included in the scope is an evaluation of operations at the Central Plant and South Plant. B. Design Criteria The design criteria for this project will be the IEPA regulations, Ten States Standards, and the City of McHenry Standards. II. Scope of Services. 4 A. Surveying Services The surveying services break the project into three (3) areas. These include: (1) the Central Treatment Plant, (2) Force Main Route and (3) the South Treatment Plant. 1. Topographic Survey (SU01) a. Field Survey - Locate existing visible topographic information for the proposed sewer route within 5'of the road right-of-way on both sides. Topographic survey will include location of existing utility markings by J.U.L.I.E. utility identification (as requested by owner), existing sidewalk, trees, driveways, and landscaping features. Underground and overhead facilities will be located where possible. Size and depth of dry utilities (i.e. gas, phone, cable TV, and power) to be owner's responsibility. Municipal utilities (i.e. storm sewer, sanitary sewer and water main) will be located showing size, depth, and flow direction from observed evidence at manholes, catch basins, inlets, and valve vaults. One foot contours will be generated based on the topographic grid network. Where tree location is required, trees 6" and greater will be located. Tree species and quality is to be done by others and is not part of this scope of services. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 3 of 15 b. Right-of-Way — The right-of-way shall be established based on visible evidence in the field and available documents such as Plats of Highway, Plats of Subdivision, and other easement documents. These items are to be provided by owner. C. Horizontal & Vertical Control = Horizontal coordinates will be based on Illinois State Plane Coordinates, East Zone, NAD 1983 datum and elevations will be based on City of McHenry elevation datum. Two benchmarks will be located on the sites and referenced on the survey for the new work. d. Soil Boring Locations— SEC will stake out the requested locations for the soil borings to take place. SEC assumes a maximum of ten (10)borings will be needed. e. Topog_raphic Survey Drawing — Final drafting product to be created using AutoCAD Release 2008 showing existing features and 1' contours. Final drawings to be coordinated with SEC Engineering. f. Easements — This assumes that three (3) legal descriptions and exhibits will need to be created for securing easements along the proposed force main route. 2. Construction Staking (SU02) a. SEC's construction staff will be responsible for coordinating between the contractor and surveyors for construction layout. b. Benchmarks — Consists of establishing benchmarks throughout the site to be used by contractors. All points will be flagged and marked with elevations based on the site benchmark on the approved set of construction plans. C. Sanitary Sewer Layout— Shall consist of staking the centerline and bends of the force main along with sanitary structures and the auguring pits. The structures and steel casings will be staked along with two (2) offset stakes (distances to be coordinated with contractor) displaying cut/fill information of the manhole/pipe. The centerline will be staked at a maximum spacing of 400 foot intervals. d. Fine Screen Building Layout— Shall consist of staking all building foundation corners with one (1) offset per corner for line. A bench mark will be established for determining elevation. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 4 of 15 3. Record Drawings (SU03) a. Once construction of the sanitary force main has been completed, SEC will request that the City of McHenry utilize the installed tracer wire to mark the location of the main, SEC shall then survey the locations of the manholes, flags, and markings of the force main route which will be shown on the record drawings. SEC will also locate the foundation corners and finished floor elevation of the building installed at the South Treatment Plant for the fine screen unit. No record drawing information will be required at the Central Treatment Plant's modified lift station. B. Engineering Services 1. Design (WW01) a. Force Main - SEC will prepare construction documents for a new force main that will connect between the existing raw water pump station at Central Plant and the manhole just upstream of the raw water pump station and South Plant. The construction documents will consist of plan and profile sheets, detail sheets, and technical specifications for the force main. b. Central Plant Raw Water Pump Station Modifications — SEC will prepare construction documents for modifications to the Central Plant raw water pump station that will allow sewage to be pumped to both the South Plant and to Central Plant. The modifications will include upgrading two existing pumps with VFD's and other pump modifications to enable pumping into the new force main, along with modifications to the control panel to allow automated operation of the pumps.. The construction documents will include piping detail sheets, electrical and controls diagrams, and technical specifications for the pump upgrades. C. South Plant Fine Screen Unit — SEC will prepare construction documents for a new fine screen unit to be located just upstream of the existing South Plant raw water pump station. The fine screen unit will be constructed within a below grade vault that intercepts the inlet pipe to the wet well of the lift station. An insulated wood frame building will be constructed above grade over the fine screen unit to prevent freezing. The construction documents will consist Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 5 of 15 of below grade vault plans sections and details, fine screen equipment details, building plans and details, and technical specifications. 2. Permitting (WW02) SEC will prepare an IEPA Sanitary Sewer Permit for construction and operation of the upgrade raw water pump station, force main, and fine screen unit. 3. Bidding Services (WW03) Due to the nature of the projects, two separate bid packages will be prepared. SEC will prepare the bid packages for the force main project and the pump station and fine screen project. SEC will also assist in the bidding process, evaluate the bids, and make a recommendation for award of the successful bidder. 4. Wetland Studies(WR01) a. Field Observation- SEC will conduct a field review of the subject parcel for known or any potential wetland areas on-site. Techniques and criteria for identifying wetland area(s) shall follow the"Army Corps of Engineers (ACOE) Wetland Delineation Manual"(1987) and the Flood Security Act Swamp-Buster Program. b. Wetland Delineation- If wetland area(s) exist,transect(s)with sample points shall record vegetation, soil, and hydrology as defined and determined by methods detailed in the"ACOE Wetland Delineation Manual" and/or the NFSAM and summarized in the data forms from the Delineation Manual. The wetland boundaries shall then be flagged and identified using differential GPS technology to record location of the wetland boundary. C. Wetland Delineation Report-A complete Wetland Delineation Report shall be completed,utilizing the data obtained on-site and any pertinent maps or photographs. The report shall be in accordance with the Kane County Stormwater Ordinance and the ACOE requirements. The report will include: Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 6 of 15 • Introduction, Methods, Result, and Discussion Section • Aerial Photograph Showing the Surveyed Wetland Boundaries • United States Geologic Survey(USGS) Quadrangle Map • Kane County Soil Survey • FEMA Floodplain Map Kane County ADID Wetland Map • National Wetland Inventory • ACOE Data Forms for Sample Points • Observed Vegetative Species Lists • Representative Color Photos d. Request for Jurisdictional Determination-Prepare and.submit correspondence to ACOE and/or Kane County requesting jurisdictional determination and boundary concurrence and attend one (1) field meeting. e. Wetland Permitting Assistance - A Regional Permit Application for a Section 404 Permit will be prepared and submitted to the U.S. Army Corps of Engineers. All project correspondence with the U.S. Fish and Wildlife Service, Illinois Department of Natural Resources, Kane County Soil and Water Conservation District, and U.S. Army Corps of Engineers shall be initiated. If wetland impacts exceed 0.10 acres, a 401 Water Quality Certification from IEPA, and a Threatened and Endangered Species Survey is required, or a if a Wetland Mitigation Plan is needed to permit the proposed activity, the work shall be considered as extra to this contract, and will require a separate proposal at that time. It is important to remember that wetland impacts and quality of wetlands differ widely from site to site, as well as impacts to threatened and endangered species. For this reason, it is best to identify the cost of potential mitigation after the initial work is complete. If wetland impacts exceed 1.0 acre or substantially impact a High Quality Aquatic Resource, an Individual Permit from the U.S. Army Corps of Engineers will be required to permit the proposed activity. The Individual Permit process takes approximately 12 - 18 months, whereas a Regional Permit typically takes 3 - 5 months to process. The goal of this 8 Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 7 of 15 proposal and work will be to obtain a permit from the UCOE to facilitate the fast construction timelines. C. Central and South Plant Evaluation (WW05) SEC will complete an evaluation of both the Central and South Plants that will create a list of improvements to both facilities to keep them operating efficiently for a ten year life expectancy. This evaluation will look at each unit process at both facilities and make recommendations as to the functionality of each process, along with the treatment capacity of each unit process. This evaluation will identify the limiting factors regarding the operation of the two facilities. The majority of the evaluation will be related to the Central Plant, with the evaluation of the South Plant geared to a possible re-rating of the actual plant capacity. D. Construction Observation Services (CO01) 1. SEC will provide full-time Construction Observation Services on a time and material, not-to-exceed contract amount basis. SEC will be on-site during periods of active construction, to observe and verify that items being constructed and materials being utilized are in general conformance with the approved plans and specifications. 2. Construction Observation Services will include the observation and documentation of the following construction activities: installation of the sanitary sewer force main, the Central Plant lift station modifications, the South Plant fine screen unit installation, the South Plant fine screen building construction, and restoration of all disturbed areas. The man- hours required for construction observation were based upon the contractor substantially completing the work within the twenty six (26) week period. SEC anticipates providing one (1) Construction Engineer to perform these takes. An additional Construction Engineer will be on-site when more- than one construction crew is on-site. SEC also anticipates having a Technical Manager and a Project Manager visit the site to ensure quality control and provide technical guidance in support of the Construction Engineer. 3. SEC will complete payment estimates, change orders, review Requests for Information (RFl), and complete weekly reports. SEC shall keep the City informed as to the progress of the construction and shall endeavor to guard the City against deficiencies in work. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 8 of 15 4. SEC will perform items necessary to complete the project setup for this phase of the project. This includes set-up of record keeping and file system. 5. Any additional work due to an extended schedule or by the contractor's performance, unforeseen conditions, or changes requested by the City shall warrant a Contract Addendum. E. Meetings 1. Design Phase (WW04) a. SEC will organize and attend a 90% design meeting. The purpose of this meeting will be to familiarize the City with the engineering plans for a final review by the City. SEC will prepare an agenda and provide meeting minutes to all parties. b. SEC will organize and attend a meeting with the IEPA at the time of submittal for construction permit. SEC will prepare an agenda and provide meeting minutes to all parties. C. SEC will organize and attend two (2) Pre-Bid meetings for contractors interested in bidding on these projects. The purpose of these meetings is to insure that there is no confusion as to the requirements of this project. These meetings will be made mandatory for any contractor wanting to submit a bid. SEC will prepare an agenda and provide meeting minutes to all parties. d. SEC will attend two (2)bid openings, one for each project. 2. Construction Phase (CO02) a. SEC shall attend two (2) preconstruction meetings with the City and the contractors. SEC's Construction Engineer will prepare meeting minutes and agendas for these two (2) meetings with the Project Manager and Technical Manager will provide QC/QA. An Administrative Assistant will review, revise, and distribute meeting minutes and agendas to the City, the contractor, the subcontractors, and SEC. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 9 of 15 b. SEC anticipates that there will be approximately thirteen (13) weekly/bi-weekly construction meetings. SEC anticipates a Construction Engineer, Project Manager, and Technical Manager will attend the bi-weekly meetings. SEC's Construction Engineer will prepare meeting minutes and agendas for these meetings with the Project Manager and Technical Manager will provide QC/QA. An Administrative Assistant will review, revise, and distribute meeting minutes and agendas to the City, the contractor, the subcontractors, and SEC. F. Administration/Coordination (MU01) SEC has included project administrative time to complete general administration and documentation tasks by an Administrative Assistant, a Project Manager, and a Client Manager. This time includes general coordination throughout the project with the City, Contractors, and any other external agencies for the anticipated project duration. This time also includes final review/QC and preparation of weekly reports, letters, change orders, contractor payment recommendations, etc. G. Shop Drawing Review (WW06) SEC will provide necessary review and comment/approvals of all required shop drawings submittals. All documents will be provided to the City upon approval. H. Project Closeout(CO03) Project Closeout shall consist of field observations to determine punchlist items, preparation of a punchlist, verification that punchlist items have been completed by the contractors, completion of final payment estimate, final change orders, and completion and submission of 1EPA documentation. I. Deliverables Deliverables included in this contract are: 1. Plans 2. Specifications 3. Report Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 10 of 15 J. Services by Others Geotechnical Investigation Quality Assurance material testing will be provided by a subconsultant for this project. The testing provided will be concrete testing, on intervals that would assure project quality and trench backfill compaction testing as required to ensure proper compaction. The Construction Engineer will be responsible for coordination between the Material Tester and the Contractor. Geotechnical Services will be subcontracted with and performed by: MIDLAND STANDARD ENGINEERING&TESTING, INC. 26575 West Commerce Drive Volo, Illinois 60073 Phone: (847)270-0832 Fax: (847) 270-0836 Electrical Engineering Provide Electrical design for the South Plant Fine Screen Building meeting all applicable building codes. Provide electrical design for power requirements of fine screen unit. Provide electrical design for revisions to central Plants raw water lift station. Equipment Design Specialist Provide design assistance for equipment recommendations for Central Plant ONR review. IC Information to be Provided by Client The City shall provide any available Plats of Highways and Plats of Subdivisions along the proposed force main route. L. Not Included in Contract 1. Land Acquisition Cost (City) (SEC shall prepare Plat of Easement and/or Plat of Survey). 2. Wetland Permitting Fees for mitigation or potential wetland credit purchase (by owner and coordinated through SEC). Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 11 of 15 3. Permit/Platting Fees (City). 4. Tree species and quality will not be provided as a part of the topographical survey. III. Man-Hour & Fee Summary Based upon our understanding of the project as detailed in this Contract, the following is a summary of man-hours and costs associated with the project. This Contract will be completed as a Time and Material,Not to Exceed Contract. Force Main, Pump Station & Fine Screen Unit MANYS LABOR_: DIRECT SUB ITEM w TASK F e HOURS `% " .COSHF : COST;'; CONSULTING _:Surve n Topographical Survey(SU01) 140 $14,785.00 $200.00 Construction Staking(SU02) 62 $5,680.00 $100.00 Record Drawings SU03 28 $2,520.00 $100.00 Subtotal: 230 $23,385.00 $400.00 En 'neerm ; Desi (WWO1) 1,261 $139,864.00 Permitting WW02 100 $13,080.00 Bidding Services 03 162 $17,470.00 Structural Services ST01) 116 $13,300.00 Wetland Services WROl 40 $4,000.00 Meetings(WW04) 80 $10,630.00 Electrical Design $12,000.00 s, Snbiotalt 1,759 $198,344.00 $12,000.00 Construction Project Start Up(COO1) 16 $1,615.00 Construction Observation(CO02) 915 $109,710.00 Meetings(CO03) 196 $22,925.00 Administration(CO04) 252 $30,080.00 Shop Drawing Review WW06) 54 $6,810.00 Project Closeout(COOS) 86 $10,640.00 Geotechnical $15,000.00 Subtotal: 1,519 $181,780.00 $15,000.00 Totals: 3,508 $403,509.00 $400.00 $27;000.00 Contract Total: $430,909.00 Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 12 of 15 Central and South Plant Evaluation ITEM TASK MAN- LABOR DIRECT SUB HOURS COST COST CONSULTING Engineering Desi WW05 240 $54,400.00 Equipment Review $28,000.00 Admin/Coordination 60 $8,400.00 Totals::; 300 $62,800.00 $28,000.00 Contract Total: $90,800.00 IV. ADDITONAI�`CON 'RAC' ';UNDERSTANDING. Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior written approval of the CITY OF MCHENRY. Outside Consultants SEC GOUP,INC.(SEC)is not responsible for accuracy of any plans,surveys or information of any type including electronic media prepared by any other consultants,etc.provided to SEC for use in preparation of plans. SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work. Construction Observation SEC shall visit the project at appropriate intervals(as described in the scope of services)during construction to become generally familiar with the progress and quality of the contractors work and to determine if the work is proceeding in general accordance with the Contract Documents. The CITY OF MCHENRY has not retained SEC to make detailed inspections or to provide exhaustive or continuous project review and observation services. SEC does not guarantee the performance of,and shall have no responsibility for,the acts or omissions of any contractor,subcontractor,supplier or any other entity furnishing materials or performing any work on the project. If the CITY OF MCHENRY desires more extensive project observation or full-time project representation,the CITY OF MCHENRY shall request such services be provided by SEC as Additional Services in accordance with the terms of the Agreement. Attorneys'Fees In the event of any arbitration or litigation related to this Agreement,the prevailing party,as determined by the arbitrator or judge,shall be entitled to recovery of all reasonable costs incurred,including staff time,court costs,attorney's fees and other related expenses. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 13 of 15 Job Site Safety Neither the professional activities of SEC,nor the presence of SEC's employees and subconsultants at a construction site,shall relieve the General Contractor and any other entity of their obligations,duties and responsibilities including,but not limited to, construction means,methods,sequence,techniques or procedures necessary for performing,superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. SEC and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CITY OF MCHENRY agrees that the General Contractor is solely responsible for job site safety,and warrants that this intent shall be made evident in the CITY OF MCHENRY AGREEMENT with the General Contractor. The CITY OF MCHENRY also agrees that the CITY OF MCHENRY,SEC.and SEC's consultants shall be indemnified and shall be made additional insureds under the General Contractor's general liability insurance policy. Reuse of Documents All project documents including,but not limited to,plans and specifications furnished by SEC under this project are intended for use on this project only. Any reuse,without specific written verification or adoption by SEC,shall be at the CITY OF MCHENRY's sole risk,and CITY OF MCHENRY shall indemnify and hold harmless SEC from all claims,damages and expenses including attorneys fees arising out of or resulting therefrom. Opinion of Probable Construction Cost SEC shall submit to the CITY OP MCHENRY an opinion of probable cost required to construct work recommended,designed, or specified by SEC. SEC is not a construction cost estimator or construction contractor,nor should SEC'S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. SEC'S opinion will be based solely upon his or her own experience with construction. This requires SEC to make a number of assumptions as to actual conditions that will be encountered on site;the specific decisions of other design professionals engaged;the means and methods of construction the contractor will employ;the cost and extent of labor,equipment and materials the contractor will employ;contractor's techniques in determining prices and market conditions at the time,and other factors over which SEC has no control. Given the assumptions which must be made,SEC cannot guarantee the accuracy of his or her opinions of cost,and in recognition of that fact,the CITY OF MCHENRY waives any claim against SEC relative to the accuracy of SEC'S opinion of probable construction cost. Design Information in Electronic Form Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,without notice or indication of said modifications,SEC reserves the right to remove all indicia of its ownership and/or involvement in the material from each electronic medium not held in its possession. The CITY OF MCHENRY shall retain copies of the work performed by SEC in CADD form only for information and use by the CITY OF MCHENRY for the specific purpose for which SEC was engaged. Any use or reuse of original or altered CADD design materials by the CITY OF MCHENRY,agents of the CITY OF MCHENRY,or other parties without the review and written approval of SEC shall be at the sole risk of the CITY OF MCHENRY. Dispute Resolution The parties shall first mediate all claims,disputes or controversies arising out of,or in relation to the interpretation,application or enforcement of this Agreement("Agreement Disputes").Such mediation shall proceed by agreement of the parties.In the event of a failed mediation,as detemuned by either party in writing to the other,all such Agreement Disputes shall be finally decided by arbitration administered by the American Arbitration Association under its construction industry arbitration rules or JAMS Dispute Resolution,the forum of which shall be at the discretion of the City. All mediation or arbitration proceedings shall take place at he City of McHenry municipal building,333 S.Green Street,McHenry,Illinois 60050. Judgment on the award rendered Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 14 of 15 by the arbitrator may be entered in any court having jurisdiction thereof.The city may elect,as its exclusive option,to file suite by litigation rather than arbitration(or remove to court Agreement Disputes filed in arbitration by SEC,as the case may be) Agreement Disputes of$10,000 or less or$200,000 or higher and to enforce equitable remedies such as injunctive relief and mechanic lien right on public funds. The parties agree that at no time shall more than one arbitrator be selected regardless of the amount in controversy and in the event the CITY or SEC fail to appear or defend itself in any arbitration proceeding,award by default may be entered by the arbitrator. Limitation of Liability The CITY OF MCHENRY agrees,to the fullest extent permitted by law,to limit the liability of SEC and its subconsultants to the CITY OF MCHENRY for any and all claims,losses,costs,damages of any nature whatsoever or claims expenses from any cause or causes,including attorneys'fees and costs and expert witness fees and costs,so that the total aggregate liability of SEC and its subconsultants to all those named shall not exceed SEC'S total fee for services rendered on this project. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising,unless otherwise prohibited by law. Hazardous Materials It is acknowledged by both parties that SEC's scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials at the job site,or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of SEC's services,SEC may,at its option and without liability for consequential or any other damages,suspend performance of services on the project until the CITY OF MCHENRY retains appropriate specialist consultant(s)or contractor(s) to identify,abate and/or remove the asbestos or hazardous or toxic materials,and warrant that the job site is in full compliance with applicable laws and regulations. Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. Payment 1. All work will be invoiced on a monthly basis. All invoices shall be paid within 30 days of the invoice date. Additionally,all outstanding invoices must be paid in full before Final Plats of Subdivision will be submitted for recording or record drawings are submitted to municipalities for final approval. Should the CITY OF MCHENRY fail to pay for professional services hereunder,as billed within 45 days of such billing,SEC shall be excused from rendering any further services under this project. No work shall be signed or sealed until payment in full is received. 2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this AGREEMENT signed by the other. Time Limit This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms set forth herein. This contract shall expire one year from date of execution. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements ro SEC Job No.: MCHE-090039 February 12,2009 Page 15 of 15 Wesincerely appreciate this opportunity to offer our services. If this AGREEMENT merits your ap1roval and acceptance, please sign both copies, retain one (1) copy for your files and return one(1)to our office. Thin AGREEMENT is approved and accepted by the Client and Consultant upon both parties si&,ing and dating the AGREEMENT. Work cannot begin until SEC receives a signed agreement. The effective date of the AGREEMENT shall be the last date entered below. S irneerely, SE( GROUP, INC. Chat J. Pieper, P.E. —Project Manager Approved by: Robert J. Wegener Client Manager CJP)EC/dmw CLIENT: Accepted by: Printed/Typed Name: Title: Date: Client: N:Uobs\Snnth\2009\090039 MCHE Sanitary Sewer System Improvements\Administration\contract\Contract-cjp-020209.doc a r TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Variance from Sign Regulations,Cost Cutters ATTACHMENTS: 1. Letter from Karla B Corrigall 2. Proposed Sign Elevation STAFF RECOMMENDATION: To approve a 2.25 foot sign area variance for the property located at 2026 N Richmond Road in Rubloff s Towne Centre Shopping Center Background Cost Cutters is relocating their business from McHenry Commons Shopping Center to Rubloff s Towne Centre Shopping Center. They are requesting permission to take their existing wall sign on the front elevation at McHenry Commons and relocate it to the rear elevation of their new building at Rubloff s Towne Centre. The existing sign is nine square feet or 2.25 square feet larger than what is permitted on the rear of an outlot building;therefore, Cost Cutters is requesting a variance from the sign regulations. Staff Analysis Even though the sign proposed on the rear of the new outlot space is larger than what is permitted, the total signage for the new outlot space (front and back elevations), is in compliance with the city's zoning ordinance. The sign on a rear elevation cannot exceed 50% of the size of the sign on the front elevation or 6.75 square feet. The variance request is minimal. Staff does not have any problems with it and recommends approval. MWE DEPT. COST C11YOFMcHENRY C:U I FAMILY HAIR SALON February, 19,2009 City of McHenry Building and Zoning: To Whom It May Concern: Cost Cutters Family Hair Care has been located at 2026 Richmond Road for 20 years. Unfortunately, as time and progress has continued,we find that with the vacancies at our current location, growth has become a challenge for our business. With this is mind,we have negotiated a new lease and are very much looking forward to relocating our salon to 2206 N Richmond Road. Rainbow Signs is doing our construction for our new signs. We are having a new sign built for the front of the building and the front pylon. In addition, it is our intention to move our old sign at our current location to the new location for the back of the building. The letters do not meet the size criteria of McHenry Building and Zoning. We are requesting consideration for approval based on the cost of relocating. Relocating is expensive and with today's economy we are trying to be as cost effective as possible. I have discussed the quality of the sign with Ron from Rainbow signs. We are in agreement that the sign is in good working order. I would like to thank you in advance for this consideration. We have enjoyed doing business in McHenry and look forward to continued growth. Please feel free to contact me if I can be of any assistance regarding this request. Sincerely, Karla B Corrigall Cost Cutters Family Hair Salon 262-877-4239 Proposed Rear Elevation Signage 1 sq.4 1 sq.ft .75 sq.ft .75 sq.ft Total Square-9 Sq.Ft 10,01, 2404 SPRING RIDGE DR. 1219 SPRING GROVE,IL.60081 T 816-676-6760 I C LFW- FAM R 12" 1 sq.ft .75 sq.ft .75 sq.ft .75 sq.ft .75 sq.ft .75 sq.ft _75 sq,ft -.y r� ` '•a ,,. �'�` : '"ir'ky , n�ea :x .:fir ; ''k•- . ` Cost Cutters Client 3f Rt. 31, McHenry, IL 5 RACEWAY LETTER DETAIL ' 'mot, i Pa Location 111EY GEVMPTION [• �.. +' 1�'X- "�ry t .t e F 11 bF RE TPIY r. u?i x. };:. - 1 t i •+ e 3 s�' >—i fWiFi XTIe E a Landlord 1 , ' I 'M4 TUIE SIJIMAT .� _ 1 t i Al1Y IA2FWIYNSTEB- i 1 'Yr Rg 'a C"� TO YITCA FASCIA fi ,si ` 0 s I 7 1O 1P.IYS CPYEFS Designer --- + }r 1 epb M9 AlV_Y IETJSX3'1 600 r Y Drawing � 7 2.24.09 Date • Customer Approval TYPE: Individually Illuminated Letters LIGHTING: 15MM Neon MOUNT:Raceway To Match Fascia TRANSFORMERS: 60MA Trm0"at>e T papally cl Ra6l6ap 5igls lx and are Ile iesu!d tle �eagAalxaAE4ESenplgss 1peyareaEcodtdtol��A1'lahes� PLEXIGLASS: 3116"Acrylite Red SERVICE: (1)20 Amp Circuit,.120 Volts Rail�IN*bt.asgnAarm'aztlredxcorbgtoW-#n.L'iSYl" TRIM: 1"Jewelite Red e!♦It JOn OI�RSe pl$ISb 01IIEaItIFd01E i mYIW9TAe'm TXnd e plF�b tarstuEl a iepl Sird3T b t e the emlvded flare et 6 testy RETURNS:5" D .Q63$I.080 Alum. Black ALL MOUNTS ARE CONCEALED& NON-CORROSIVE .�werfntftsdeftimooms,RwkwSpk egobae ALL LETTERS ARE U.L.APPROVED FeiP:usEdt�oroilcnnpe>tsanbr�sex�e=ulelnclea�jt:sephas. .Y .......... TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Appraisal for the McHenry Shores Water Company ATTACHMENT: Letter of Valuation Engagement of Services from Robert L Green STAFF RECOMMENDATION: To authorize staff to enter into an agreement with Strategic Valuations, LLC to do an appraisal on the McHenry Shores Water Company in an amount not-to-exceed $8,000 Background The city of McHenry is in the process of working with the customers of the McHenry Shores Water Company to acquire the utility from T.P. Matthews. As part of this process, the group representing the homeowners asked the city to seek an appraisal of the water system to make sure it was properly valued. Staff has been able to identify an appraiser from Utah who specializes in appraisals of private utility companies. The appraiser has provided the attached proposal to complete the appraisal. Staff Analysis Attached is an engagement letter for services with Strategic Valuations, LLC to do an appraisal of the McHenry Shores Water Company. The end result of the appraisal will include an estimated range of fair market values for the system. The appraiser will use a Discounted Earnings Method,taking financial data the City provides and utilizing industry average operating expenses against revenues, to arrive at a five- year projection of the income from operations. The appraiser will also use an Estimated Replacement Cost New less Depreciation method of valuation based on information he has received from the McHenry Shores Water Company. The end results will be analyzed and adjusted to an estimated amount as of December 31 of last year. Strategic Valuations, LLC. 777 East South Temple Salt Lake City, Utah 84102 801-364-4111 February 18, 2009 Mr. Doug Martin Deputy City Administrator City of McHenry, IL Dear Mr. Martin, This letter outlines our understanding of the terms and objectives of the following valuation engagement. I will prepare a valuation report of McHenry Shores Water Company (MSWC) as of December 31, 2008. I plan to start the engagement on February 25, 2009, subject to the timely receipt of this engagement letter and required retainer; I intend to (unless unforeseen problems are encountered)be completed by March 31, 2009. The sole purpose of the valuation report is to arrive at an estimate of the range of fair market value of the Company, which will assist the City of McHenry in its negotiations of the purchase of the Company or in the alternative, the purchase of substantially all of the assets of the Company. The objective of this Valuation engagement will be to present and support the valuation of the Company for the stated purpose referenced above. The valuation report will not result in an opinion of value as defined by the Report Writing Standards of the National Association of Certified Valuation Analysts (NACVA) but rather an estimated range of fair market values for negotiation purposes. The Report will be in conformity with the Report Writing Standards of the NACVA. Although the valuation report will be intended to establish a reasonable range of estimated values I assume no responsibility for your inability to obtain satisfactory purchase of the Company within the estimated range of values. An estimated range of values will be performed based on the Discounted Earnings Method and the Estimated Replacement Cost New less Depreciation methods of valuation. Under the Discounted Earnings Method, the City of McHenry will provide me a five year projection of the estimated gross revenues that will be generated from the residents of the subdivision presently serviced by the MSWC. The City will determine the average water usage of other residents under the City's water system. The first year's projected gross Strategic Valuations, LLC. 777 East South Temple Salt Lake City, Utah 84102 801-364-4111 Mr. Doug Martin Deputy City Administrator City of McHenry, IL Page 2 revenues will be based on this historical average water usage multiplied by the number of MSWC residents and then further multiplied by the City's exiting water rates. The remaining four years of projected gross revenues will be similarly calculated, however the gross revenues will be further increased over the remaining four year projection period based on the City's expected water rate increases. Based on the foregoing estimates of gross revenues I will apply industry average operating expenses against the revenues in order to arrive at a five year projection of the income from operations and then apply other possible non-operating expenses to derive at an estimated net operating income projection. The foregoing projected income would then be discounted to the present at an appropriate discount rate and a terminal value would then be determined and added to the sum of the five year present values. The Estimated Replacement Cost New less Depreciation method of valuation will be based on information submitted to me by Mr. Mathews of the MSWC. The information submitted includes Mr. Mathew's personal derived estimate of value dated September 1, 2008 and an independent appraisal by John Russell Associates, Inc. dated December 31, 1993. Based on my review of the foregoing, I will estimate a value under this method as of December 31, 2008. The results of these two calculations will be reviewed, analyzed and adjusted to an estimated amount as of December 31, 2008. This adjustment process will be based on my professional judgment only and will not include any detailed engineering studies or useful life analysis. The above referenced agreed upon procedures will result in an estimated range of value which will take into account any appropriate discounts for lack of marketability and liquidity issues. My findings will be summarized in a valuation report meeting the valuation and reporting requirements for this type of valuation estimate. The report will be based on what I consider to be the most appropriate format in reporting the results of my findings. I will be available to provide additional consulting and negotiation assistance. However, these other services will be provided under a separate engagement letter. My fees for any additional services will be based on my standard hourly billing rate for such related services. In performing this engagement I will be relying on the accuracy and reliability of forecasts of future operations, or other financial data provided to me or otherwise made available to me by the City of McHenry, Mr. Mathews and other third parties. I will not audit, compile, or review any financial information including financial statements, Strategic Valuations, LLC. 777 East South Temple Salt Lake City, Utah 84102 801-364-4111 Mr. Doug Martin Deputy City Administrator City of McHenry, IL Page 3 forecasts, projections of financial data or estimated costs of replacement and related depreciation amounts. I will not express an opinion or any form of assurance on them. This engagement cannot be relied on to disclose errors, irregularities, or illegal acts, including fraud or defalcations that may exist. In developing the valuation report, I may be required to use the services and publications of others to establish applicable market and industry statistical information pertaining to the valuation issues addressed in the Valuation Report. The cost of such additional services and publications will be separately billed to you. I will document the results of this engagement in a written report. If for any reason I am unable to complete the valuation engagement, I will not issue a valuation report as a result of the engagement. I have no responsibility to update the valuation Report for events and circumstances that occur after the as of date of the report. Users of valuation services should be aware that valuation services are often based on conflicting theory, precedent and opinion. Therefore, the actual results may not be what are expected and the results may be material. My fees will be based on my normal hourly rate of$150.00 per hour. I will require a retainer of$ 4,000.00 at the execution of this agreement. The remainder of my fees and out of pocket expenses will be billed periodically and are payable upon presentation of invoice. My valuation report will state that my fee is not contingent on any values determined under this engagement. I estimate that my professional fees, based on the above per hour rate schedule, will not exceed $8,000. Any fees paid after thirty(30) days will be charged interest at 18% per annum. In case of default in payments you will be required to pay all costs and expenses, including reasonable attorney's fees, preceding and subsequent to judgment which may arise or accrue from enforcing this agreement whether such remedy is pursued by filing a suit or otherwise. This agreement shall be governed by and construed in accordance with the laws of the State of Utah, as though it were fully made and performed there. Strategic Valuations, LLC. 777 East South Temple Salt Lake City, Utah 84102 801-364-4111 Mr. Doug Martin Deputy City Administrator City of McHenry, IL Page 4 The City of McHenry agrees that the maximum potential damages that could possibly be claimed from Strategic Valuations, LLC and its Members and/or Officers, under this engagement, will be limited to the amount of professional fees paid to Strategic Valuations, LLC. by the city of McHenry. I appreciate this opportunity to be of service to you. If you agree with the foregoing terms, please print and sign an original copy of this letter in the space provided and deliver the executed letter and required retainer to me; please print a copy for your records. Sincerely, Robert L. Green, CPA, CVA, CFE Strategic Valuations, LLC. Response: This letter correctly sets forth the understanding of the City Of McHenry, Illinois. Signature Deputy City Administrator I, TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Legend Lakes Subdivision Demands for Payment for Neighborhoods 1 and 6-8 ATTACHMENTS: 1. Irrevocable Subdivision Bond Agreement Demand for Payment for Legend Lakes Subdivision Neighborhoods 6-8 2. Irrevocable Subdivision Bond Agreement Demand for Payment for Legend Lakes Subdivision Neighborhood 1 STAFF RECOMMENDATION: To authorize the City attorney to submit the demands for payment to Arch Insurance Company for Neighborhoods 1 and 6-8 in order to complete outstanding public improvements in the Legend Lakes Subdivision Background In 2008 Kimball Hill Homes filed for bankruptcy protection to reorganize the company while attempting to find a buyer. A prospective buyer of the company has not been identified and it is in the process of asset liquidation. The company will cease to exist sometime this year approximately 15 months after they initially filed for bankruptcy protection. Due to the fact that Kimball Hill Homes did not fully complete the public improvements associated with certain neighborhoods in the Legend Lakes Subdivision staff authorized SEC Group to compile a punchlist of outstanding work items yet to be completed in the entire subdivision. Each neighborhood has been analyzed and an inventory of all of the remaining punchlist items is complete. Staff Analysis The next logical step is for the city to demand payment from the surety companies in order to complete the remaining public improvements. Attached to this supplement is a Demand for Payment for Neighborhoods 6-8 as well as Neighborhood 1. Upon approval from the City Council the City Attorney and staff will sit down with the bond company to prepare a plan of action for completing the remaining public improvements in Legend Lakes Subdivision Neighborhoods 1 and 6-8. IRREVOCABLE SUBDIVISION BOND AGREEMENT DEMAND FOR PAYMENT The undersigned Clerk of the City of McHenry, Illinois, with full authority to act on behalf of the City, as beneficiary under that Irrevocable Subdivision Bond Agreement issued on March 19, 2007, Bond No. SU5022606, by Arch Insurance Company, as Surety, in favor of the beneficiary, City of McHenry, that: The Principal, Kimball Hill Homes, Inc., has not complied with the following obligations referred to in the Irrevocable Subdivision Bond Agreement: Failure to strictly comply with all agreements, covenants, conditions and terms of the City in the construction or completion of the construction of the public improvements referenced in the plans and specifications applicable to Shamrock Farms/Legend Lakes Neighborhood Nos. 6, 7 and 8. Demand is hereby made for payment of$580,000.00 in order to complete construction of said public improvements in accordance with the City's consulting engineer's letter dated January 30, 2008, a copy of which is attached hereto. IN WITNESS WHEREOF, the Beneficiary has executed and delivered this certificate as of the day of , 2009. CITY OF McHENRY By City Clerk Z:\M\M cH enryCityoflKimballH ill\DemandPayment.Neighborhood678.doc IRREVOCABLE SUBDIVISION BOND AGREEMENT DEMAND FOR PAYMENT The undersigned Clerk of the City of McHenry, Illinois, with full authority to act on behalf of the City, as beneficiary under the Irrevocable Subdivision Bond Agreement issued on July 7, 2006, Bond No. SU5020811, by Arch Insurance Company, as Surety, in favor of the beneficiary, City of McHenry, that: The Principal, Kimball Hill Homes, Inc., has not complied with the following obligations referred to in the Irrevocable Subdivision Bond Agreement: Failure to strictly comply with all agreements, covenants, conditions and terms of the City in the construction or completion of the construction of the public improvements referenced in the plans and specifications applicable to Shamrock Farms/Legend Lakes Neighborhood No. 1. Demand is hereby made for payment of$677,516.87 in order to complete construction of said public improvements in accordance with the City's consulting engineer's letter dated December 21, 2007, a copy of which is attached hereto. IN WITNESS WHEREOF, the Beneficiary has executed and delivered this certificate as of the day of 2009. CITY OF McHENRY By City Clerk A AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson, Assistant City Administrator FOR: March 16, 2009 Regular City Council Meeting RE: Petersen Park Field#2 Fencing Bid Approval Background. At the February 2, 2009 City Council meeting Paramount Fence of Batavia, IL was awarded the fencing contract for the new outfield fence and backstop at Petersen Park Field #2. Paramount's bid was $22,000. Since that time, Paramount Fence has had conversations with city staff regarding their ability to complete the project on time and has asked to be released from the bid. The second low bidder, Fox Valley Fence of Cortland, IL, was contacted and was willing to honor their bid price of$28,646.00 and can complete the work within the appropriate time frame. Recommendation. To approve the bid from Fox Valley Fence in the amount of$28,646 for the fencing work in conjunction with the renovations and modification of the Petersen Park Field#2. Attachment: Bid Opening Results for Petersen Park Field#2 Fencing Work BID OPENING .Tuesday, January.13, 2009 'Adermen's Conference Room Bids Due at 11:30 am Petersen Park Field #2 Fencing Name Bid Bid Bond Addendum Paramount Fencing $22,000 X X Durabilt Fencing $32,960 X X Action Fencing $32,715 X X Fox Valley Fencing .$28,646 X X Peerless Fencing $29,810 X X r r AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: March 16, 2009 Regular City Council Meeting RE: Engineering Services Agreement with SEC Group, Inc. for sanitary system improvements involving the Central and South Wastewater Treatment Plants ATTACHMENTS: SEC Group, Inc. engineering services agreement Background. In 2005, the City Council approved a long term plan for wastewater services that included the decommissioning of the Central Wastewater Treatment Plant (CWWTP) and the redirecting of the flows processed there to the South Wastewater Treatment Plant (SWWTP). On August 28, 2006, the City Council approved an engineering service agreement with SEC Group, Inc. for the design of a 4.0 million gallon per day (mgd) expansion at the SWWTP. Funding for the improvement was split between user charges (existing users) and developer donations. Analysis. With development activity slowing considerably over the past year and no end to the existing recession in sight, staff felt that the long term plan should be revisited to either reaffirm the strategy or to examine alternatives. Unfortunately, without development funds to use for the project,the city cannot afford to move forward with the original plan at this time. In addition, as was the case in 2005, doing nothing is unrealistic based on the age and condition of much of the equipment at the CWWTP. As such, the remaining options are 1) prepare to operate the CWWTP for the foreseeable future or 2) look to keep the plant operational for the short term while preparing a backup plan in case of significant equipment failure. Option 1 would require approximately $25 million (2004 dollars) in upgrades and new equipment at the CWWTP. System users would be footing the bill for improvements suggesting that Option 1 is also not feasible at this time. Option 2 would appear to be the most cost effective option while also providing a significant safety net for the CWWTP. Specifically, Option 2 will require some initial investment in the CWWTP in addition to constructing a force main from the CWWTP to the SWWTP to be able to handle periods of high volume or excess flows as well as providing a backup in case of catastrophic equipment failure. Staff and the City Engineer will provide additional information on this alternative at the City Council meeting. SEC Group Inc. has submitted an engineering, surveying and construction services agreement for the following: 1) modifications to the raw wastewater pumping station at the CWWTP; 2) construction of the force main providing the conveyance between the CWWTP and SWWTP; and, 3) installation of a fine screen unit at the SWWTP. Also included in the proposal is an evaluation of operations at both plants to create a list of improvements and make recommendations to keep the facilities operating effectively for a ten-year life expectancy. There is a remaining balance of$926,649 on the original engineering services agreement which city council approved on August 26, 2006. Recommendation. Staff requests authorization to enter into an agreement with SEC Group, Inc. for engineering, surveying and construction services for modifications to the raw wastewater pumping station at central plant; sanitary force main from central plant to south plant; a fine screen unit at south plant; and an evaluation of operations at each plant in an amount not to exceed$521,709. SEC Group, Inc. Engineering ■ Surveying ■ Planning ■ Landscape Architecture PROPOSAUAGREEMENT for Engineering, Surveying, and Construction Phase Services McHenry Sanitary Sewer System Improvements Mr. Jon M. Schmitt Director of Public Works City of McHenry 333 South Green Street McHenry, Illinois 60050 Phone: 815-363-2190 Fax: 815-363-2173 SEC Job No.: MCHE-090039 F F R 1 3 2009 February 12, 2009 Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 2 of 15 I. Project Understanding A. General Understanding/Assumptions The project generally consists of design, permitting, bidding and construction services for a new force main, raw water pump station modifications, and fine screen unit installation. Also included in the scope is an evaluation of operations at the Central Plant and South Plant. B. Design Criteria The design criteria for this project will be the IEPA regulations, Ten States Standards, and the City of McHenry Standards. II Scope of Sei-vices,�� ; A. Surveying Services The surveying services break the project into three (3) areas. These include: (1) the Central Treatment Plant, (2) Force Main Route and (3) the South Treatment Plant. 1. Topographic Survey(SU01) a. Field Survey - Locate existing visible topographic information for the proposed sewer route within 5'of the road right-of-way on both sides. Topographic survey will include location of existing utility markings by J.U.L.I.E. utility identification (as requested by owner), existing sidewalk, trees, driveways, and landscaping features. Underground and overhead facilities will be located where possible. Size and depth of dry utilities (i.e. gas, phone, cable TV, and power) to be owner's responsibility. Municipal utilities (i.e. storm sewer, sanitary sewer and water main) will be located showing size, depth, and flow direction from observed evidence at manholes, catch basins, inlets, and valve vaults. One foot contours will be generated based on the topographic grid network. Where tree location is required, trees 6" and greater will be located. Tree species and quality is to be done by others and is not part of this scope of services. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 3 of 15 b. Rig t-of-WaX — The right-of-way shall be established based on visible evidence in the field and available documents such as Plats of Highway, Plats of Subdivision, and other easement documents. These items are to be provided by owner. C. Horizontal & Vertical Control - Horizontal coordinates will be based on Illinois State Plane Coordinates, East Zone, NAD 1983 datum and elevations will be based on City of McHenry elevation datum. Two benchmarks will be located on the sites and referenced on the survey for the new work. d. Soil Boring Locations — SEC will stake out the requested locations for the soil borings to take place. SEC assumes a maximum of ten (10)borings will be needed. e. Topographic Survey Drawing — Final drafting product to be created using AutoCAD Release 2008 showing existing features and 1' contours. Final drawings to be coordinated with SEC Engineering. £ Easements — This assumes that three (3) legal descriptions and exhibits will need to be created for securing easements along the proposed force main route. 2. Construction Staking(SU02) a. SEC's construction staff will be responsible for coordinating between the contractor and surveyors for construction layout. b. Benchmarks — Consists of establishing benchmarks throughout the site to be used by contractors. All points will be flagged and marked with elevations based on the site benchmark on the approved set of construction plans. C. Sanitary Sewer Layout— Shall consist of staking the centerline and bends of the force main along with sanitary structures and the auguring pits. The structures and steel casings will be staked along with two (2) offset stakes (distances to be coordinated with contractor) displaying cut/fill information of the manhole/pipe. The centerline will be staked at a maximum spacing of 400 foot intervals. d. Fine Screen Building Layout— Shall consist of staking all building foundation corners with one (1) offset per corner for line. A bench mark will be established for determining elevation. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 4 of 15 3. Record Drawings (SU03) a. Once construction of the sanitary force main has been completed, SEC will request that the City of McHenry utilize the installed tracer wire to mark the location of the main, SEC shall then survey the locations of the manholes, flags, and markings of the force main route which will be shown on the record drawings. SEC will also locate the foundation corners and finished floor elevation of the building installed at the South Treatment Plant for the fine screen unit. No record drawing information will be required at the Central Treatment Plant's modified lift station. B. Engineering Services 1. Design (WWO1) a. Force Main - SEC will prepare construction documents for a new force main that will connect between the existing raw water pump station at Central Plant and the manhole just upstream of the raw water pump station and South Plant. The construction documents will consist of plan and profile sheets, detail sheets, and technical specifications for the force main. b. Central Plant Raw Water Pump Station Modifications — SEC will prepare construction documents for modifications to the Central Plant raw water pump station that will allow sewage to be pumped to both the South Plant and to Central Plant. The modifications will include upgrading two existing pumps with VFD's and other pump modifications to enable pumping into the new force main, along with modifications to the control panel to allow automated operation of the pumps.. The construction documents will include piping detail sheets, electrical and controls diagrams, and technical specifications for the pump upgrades. C. South Plant Fine Screen Unit — SEC will prepare construction documents for a new fine screen unit to be located just upstream of the existing South Plant raw water pump station. The fine screen unit will be constructed within a below grade vault that intercepts the inlet pipe to the wet well of the lift station. An insulated wood frame building will be constructed above grade over the fine screen unit to prevent freezing. The construction documents will consist Mr.Jon M. Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 5 of 15 of below grade vault plans sections and details, fine screen equipment details, building plans and details, and technical specifications. 2. Permitting(WW02) SEC will prepare an IEPA Sanitary Sewer Permit for construction and operation of the upgrade raw water pump station, force main, and fine screen unit. 3. Bidding Services (WW03) Due to the nature of the projects, two separate bid packages will be prepared. SEC will prepare the bid packages for the force main project and the pump station and fine screen project. SEC will also assist in the bidding process, evaluate the bids, and make a recommendation for award of the successful bidder. 4. Wetland Studies(WR01) a. Field Observation- SEC will conduct a field review of the subject parcel for known or any potential wetland areas on-site. Techniques and criteria for identifying wetland area(s) shall follow the"Army Corps of Engineers (ACOE) Wetland Delineation Manual" (1987) and the Flood Security Act Swamp-Buster Program. b. Wetland Delineation- If wetland area(s) exist,transect(s)with sample points shall record vegetation, soil, and hydrology as defined and determined by methods detailed in the"ACOE Wetland Delineation Manual" and/or the NFSAM and summarized in the data forms from the Delineation Manual. The wetland boundaries shall then be flagged and identified using differential GPS technology to record location of the wetland boundary. C. Wetland Delineation Report-A complete Wetland Delineation Report shall be completed,utilizing the data obtained on-site and any pertinent maps or photographs. The report shall be in accordance with the Kane County Stormwater Ordinance and the ACOE requirements. The report will include: Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 6 of 15 • Introduction, Methods, Result, and Discussion Section • Aerial Photograph Showing the Surveyed Wetland Boundaries • United States Geologic Survey(USGS) Quadrangle Map • Kane County Soil Survey • FEMA Floodplain Map • Kane County ADID Wetland Map • National Wetland Inventory • ACOE Data Forms for Sample Points • Observed Vegetative Species Lists • Representative Color Photos d. Request for Jurisdictional Determination- Prepare and.submit correspondence to ACOE and/or Kane County requesting jurisdictional determination and boundary concurrence and attend one (1) field meeting. e. Wetland Permitting Assistance -A Regional Permit Application for a Section 404 Permit will be prepared and submitted to the U.S. Army Corps of Engineers. All project correspondence with the U.S. Fish and Wildlife Service, Illinois Department of Natural Resources, Kane County Soil and Water Conservation District, and U.S. Army Corps of Engineers shall be initiated. If wetland impacts exceed 0.10 acres, a 401 Water Quality Certification from IEPA, and a Threatened and Endangered Species Survey is required, or a if a Wetland Mitigation Plan is needed to permit the proposed activity,the work shall be considered as extra to this contract, and will require a separate proposal at that time. It is important to remember that wetland impacts and quality of wetlands differ widely from site to site, as well as impacts to threatened and endangered species. For this reason, it is best to identify the cost of potential mitigation after the initial work is complete. If wetland impacts exceed 1.0 acre or substantially impact a High Quality Aquatic Resource, an Individual Permit from the U.S. Army Corps of Engineers will be required to permit the proposed activity. The Individual Permit process takes approximately 12 - 18 months, whereas a Regional Permit typically takes 3 - 5 months to process. The goal of this 6 Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 7 of 15 proposal and work will be to obtain a permit from the UCOE to facilitate the fast construction timelines. C. Central and South Plant Evaluation (WW05) SEC will complete an evaluation of both the Central and South Plants that will create a list of improvements to both facilities to keep them operating efficiently for a ten year life expectancy. This evaluation will look at each unit process at both facilities and make recommendations as to the functionality of each process, along with the treatment capacity of each unit process. This evaluation will identify the limiting factors regarding the operation of the two facilities. The majority of the evaluation will be related to the Central Plant,with the evaluation of the South Plant geared to a possible re-rating of the actual plant capacity. D. Construction Observation Services (CO01) 1. SEC will provide full-time Construction Observation Services on a time and material, not-to-exceed contract amount basis. SEC will be on-site during periods of active construction, to observe and verify that items being constructed and materials being utilized are in general conformance with the approved plans and specifications. 2. Construction Observation Services will include the observation and documentation of the following construction activities: installation of the sanitary sewer force main, the Central Plant lift station modifications, the South Plant fine screen unit installation, the South Plant fine screen building construction, and restoration of all disturbed areas. The man- hours required for construction observation were based upon the contractor substantially completing the work within the twenty six (26) week period. SEC anticipates providing one (1) Construction Engineer to perform these takes. An additional Construction Engineer will be on-site when more than one construction crew is on-site. SEC also anticipates having a Technical Manager and a Project Manager visit the site to ensure quality control and provide technical guidance in support of the Construction Engineer. 3. SEC will complete payment estimates, change orders, review Requests for Information (RFI), and complete weekly reports. SEC shall keep the City informed as to the progress of the construction and shall endeavor to guard the City against deficiencies in work. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 8 of 15 4. SEC will perform items necessary to complete the project setup for this phase of the project. This includes set-up of record keeping and file system. 5. Any additional work due to an extended schedule or by the contractor's performance, unforeseen conditions, or changes requested by the City shall warrant a Contract Addendum. E. Meetings 1. Design Phase (WW04) a. SEC will organize and attend a 90% design meeting. The purpose of this meeting will be to familiarize the City with the engineering plans for a final review by the City. SEC will prepare an agenda and provide meeting minutes to all parties. b. SEC will organize and attend a meeting with the IEPA at the time of submittal for construction permit. SEC will prepare an agenda and provide meeting minutes to all parties. C. SEC will organize and attend two (2) Pre-Bid meetings for contractors interested in bidding on these projects. The purpose of these meetings is to insure that there is no confusion as to the requirements of this project. These meetings will be made mandatory for any contractor wanting to submit a bid. SEC will prepare an agenda and provide meeting minutes to all parties. d. SEC will attend two (2)bid openings, one for each project. 2. Construction Phase (CO02) a. SEC shall attend two (2) preconstruction meetings with the City and the contractors. SEC's Construction Engineer will prepare meeting minutes and agendas for these two (2) meetings with the Project Manager and Technical Manager will provide QC/QA. An Administrative Assistant will review, revise, and distribute meeting minutes and agendas to the City, the contractor, the subcontractors, and SEC. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 9 of 15 b. SEC anticipates that there will be approximately thirteen (13) weekly/bi-weekly construction meetings. SEC anticipates a Construction Engineer, Project Manager, and Technical Manager will attend the bi-weekly meetings. SEC's Construction Engineer will prepare meeting minutes and agendas for these meetings with the Project Manager and Technical Manager will provide QC/QA. An Administrative Assistant will review, revise, and distribute meeting minutes and agendas to the City, the contractor, the subcontractors, and SEC. F. Administration/Coordination (MU01) SEC has included project administrative time to complete general administration and documentation tasks by an Administrative Assistant, a Project Manager, and a Client Manager. This time includes general coordination throughout the project with the City, Contractors, and any other external agencies for the anticipated project duration. This time also includes final review/QC and preparation of weekly reports, letters, change orders, contractor payment recommendations, etc. G. Shop Drawing Review (WW06) SEC will provide necessary review and comment/approvals of all required shop drawings submittals. All documents will be provided to the City upon approval. H. Project Closeout(CO03) Project Closeout shall consist of field observations to determine punchlist items, preparation of a punchlist, verification that punchlist items have been completed by the contractors, completion of final payment estimate, final change orders, and completion and submission of IEPA documentation. I. Deliverables Deliverables included in this contract are: 1. Plans 2. Specifications 3. Report Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 10 of 15 J. Services by Others Geotechnical Investi ag tion Quality Assurance material testing will be provided by a subconsultant for this project. The testing provided will be concrete testing, on intervals that would assure project quality and trench backfill compaction testing as required to ensure proper compaction. The Construction Engineer will be responsible for coordination between the Material Tester and the Contractor. Geotechnical Services will be subcontracted with and performed by: MIDLAND STANDARD ENGINEERING&TESTING, INC. 26575 West Commerce Drive Volo, Illinois 60073 Phone: (847)270-0832 Fax: (847) 270-0836 Electrical Engineering Provide Electrical design for the South Plant Fine Screen Building meeting all applicable building codes. Provide electrical design for power requirements of fine screen unit. Provide electrical design for revisions to central Plants raw water lift station. Equipment Design Specialist Provide design assistance for equipment recommendations for Central Plant ONR review. K. Information to be Provided by Client The City shall provide any available Plats of Highways and Plats of Subdivisions along the proposed force main route. L. Not Included in Contract 1. Land Acquisition Cost (City) (SEC shall prepare Plat of Easement and/or Plat of Survey). 2. Wetland Permitting Fees for mitigation or potential wetland credit purchase (by owner and coordinated through SEC). Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 11 of 15 3. Permit/Platting Fees (City). 4. Tree species and quality will not be provided as a part of the topographical survey. III. Man-Hour & Fee Summary Based upon our understanding of the project as detailed in this Contract, the following is a summary of man-hours and costs associated with the project. This Contract will be completed as a Time and Material, Not to Exceed Contract. Force Main, Pump Station & Fine Screen Unit ITEM TASK MAq y, LABOR<< DIRECT SUB * HOURS #E ` COST CONSUIC,TING: ., Surve Topographical Survey SUO1) 140 $14,785.00 $200.00 Construction Staking(SU02) 62 $5,680.00 $100.00 Record Drawings SU03 28 $2,520.00 $100.00 5ubtotalc, 230 $23,385.00 $400.00 En ineeru► ; Design(WW01) 1,261 $139,864.00 Permitting WW02) 100 $13,080.00 Bidding Services 03 162 $17,470.00 Structural Services ST01) 116 $13,300.00 Wetland Services WR01 40 $4,000.00 Meetings(WW04) 80 $10,630.00 Electrical Design $12,000.00 4 n tl t Subtotal;; 1,759 $198,344.00 $12,000.00 Construction..' Project Start U (COO1) 16 $1,615.00 Construction Observation CO02) 915 $109,710.00 Meetings(CO03) 196 $22,925.00 Administration CO04) 252 $30,080.00 Shop Drawing Review WW06) 54 $6,810.00 Project Closeout(COOS) 86 $10,640.00 Geotechnical $15,000.00 Subtotal: 1,519 $181,780.00 $15,000.00 Totals: 3,508 $403,509.00 $400.00 $27;000.00 Contract Total: $430,909.00 Mr.Jon M. Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 12 of 15 Central and South Plant Evaluation ITEM TASK MAN- LABOR DIRECT SUB HOURS COST COST CONSULTING Engineering Design WW05) 240 $54,400.00 Equipment Review $28,000.00 Admin/Coordination 60 $8,400.00 Totals: 300 $62,800.00 $28,000.00 Contract Total: $90,800.00 IV. ADDITO C' ' VNDERSTANDING, Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior written approval of the CITY OF MCHENRY. Outside Consultants SEC GOUP,INC.(SEC)is not responsible for accuracy of any plans,surveys or information of any type including electronic media prepared by any other consultants,etc.provided to SEC for use in preparation of plans. SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work. Construction Observation SEC shall visit the project at appropriate intervals(as described in the scope of services)during construction to become generally familiar with the progress and quality of the contractors work and to determine if the work is proceeding in general accordance with the Contract Documents. The CITY OF MCHENRY has not retained SEC to make detailed inspections or to provide exhaustive or continuous project review and observation services. SEC does not guarantee the performance of,and shall have no responsibility for,the acts or omissions of any contractor,subcontractor,supplier or any other entity furnishing materials or performing any work on the project. If the CITY OF MCHENRY desires more extensive project observation or full-time project representation,the CITY OF MCHENRY shall request such services be provided by SEC as Additional Services in accordance with the terms of the Agreement. Attorneys'Fees In the event of any arbitration or litigation related to this Agreement,the prevailing party,as determined by the arbitrator or judge,shall be entitled to recovery of all reasonable costs incurred,including staff time,court costs,attomey's fees and other related expenses. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 13 of 15 Job Site Safety Neither the professional activities of SEC,nor the presence of SEC's employees and subconsultants at a construction site,shall relieve the General Contractor and any other entity of their obligations,duties and responsibilities including,but not limited to, construction means,methods,sequence,techniques or procedures necessary for performing,superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. SEC and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CITY OF MCHENRY agrees that the General Contractor is solely responsible for job site safety,and warrants that this intent shall be made evident in the CITY OF MCHENRY AGREEMENT with the General Contractor. The CITY OF MCHENRY also agrees that the CITY OF MCHENRY,SEC and SEC's consultants shall be indemnified and shall be made additional insureds under the General Contractor's general liability insurance policy. Reuse of Documents All project documents including,but not limited to,plans and specifications furnished by SEC under this project are intended for use on this project only. Any reuse,without specific written verification or adoption by SEC,shall be at the CITY OF MCHENRY's sole risk,and CITY OF MCHENRY shall indemnify and hold harmless SEC from all claims,damages and expenses including attorneys fees arising out of or resulting therefrom. Opinion of Probable Construction Cost SEC shall submit to the CITY OP MCHENRY an opinion of probable cost required to construct work recommended,designed, or specified by SEC. SEC is not a construction cost estimator or construction contractor,nor should SEC'S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. SEC'S opinion will be based solely upon his or her own experience with construction. This requires SEC to make a number of assumptions as to actual conditions that will be encountered on site;the specific decisions of other design professionals engaged;the means and methods of construction the contractor will employ;the cost and extent of labor,equipment and materials the contractor will employ;contractor's techniques in determining prices and market conditions at the time,and other factors over which SEC has no control. Given the assumptions which must be made,SEC cannot guarantee the accuracy of his or her opinions of cost,and in recognition of that fact,the CITY OF MCHENRY waives any claim against SEC relative to the accuracy of SEC'S opinion of probable construction cost. Design Information in Electronic Form Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,without notice or indication of said modifications,SEC reserves the right to remove all indicia of its ownership and/or involvement in the material from each electronic medium not held in its possession. The CITY OF MCHENRY shall retain copies of the work performed by SEC in CADD form only for information and use by the CITY OF MCHENRY for the specific purpose for which SEC was engaged. Any use or reuse of original or altered CADD design materials by the CITY OF MCHENRY,agents of the CITY OF MCHENRY,or other parties without the review and written approval of SEC shall be at the sole risk of the CITY OF MCHENRY. Dispute Resolution The parties shall first mediate all claims,disputes or controversies arising out of,or in relation to the interpretation,application or enforcement of this Agreement("Agreement Disputes").Such mediation shall proceed by agreement of the parties.In the event . of a failed mediation,as determined by either party in writing to the other,all such Agreement Disputes shall be finally decided by arbitration administered by the American Arbitration Association under its construction industry arbitration rules or JAMS Dispute Resolution,the forum of which shall be at the discretion of the City. All mediation or arbitration proceedings shall take place at he City of McHenry municipal building,333 S.Green Street,McHenry,Illinois 60050. Judgment on the award rendered Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements SEC Job No.: MCHE-090039 February 12,2009 Page 14 of 15 by the arbitrator may be entered in any court having jurisdiction thereof.The city may elect,as its exclusive option,to file suite by litigation rather than arbitration(or remove to court Agreement Disputes filed in arbitration by SEC,as the case may be) Agreement Disputes of$10,000 or less or$200,000 or higher and to enforce equitable remedies such as injunctive relief and mechanic lien right on public funds. The parties agree that at no time shall more than one arbitrator be selected regardless of the amount in controversy and in the event the CITY or SEC fail to appear or defend itself in any arbitration proceeding,award by default may be entered by the arbitrator. Limitation of Liability The CITY OF MCHENRY agrees,to the fullest extent permitted by law,to limit the liability of SEC and its subconsultants to the CITY OF MCHENRY for any and all claims,losses,costs,damages of any nature whatsoever or claims expenses from any cause or causes,including attorneys'fees and costs and expert witness fees and costs,so that the total aggregate liability of SEC and its subconsultants to all those named shall not exceed SEC'S total fee for services rendered on this project. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising,unless otherwise prohibited by law. Hazardous Materials It is acknowledged by both parties that SEC's scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials at the job site,or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of SEC's services,SEC may,at its option and without liability for consequential or any other damages,suspend performance of services on the project until the CITY OF MCHENRY retains appropriate specialist consultant(s)or contractor(s) to identify,abate and/or remove the asbestos or hazardous or toxic materials,and warrant that the job site is in full compliance with applicable laws and regulations. Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. Payment 1. All work will be invoiced on a monthly basis. All invoices shall be paid within 30 days of the invoice date. Additionally,all outstanding invoices must be paid in full before Final Plats of Subdivision will be submitted for recording or record drawings are submitted to municipalities for final approval. Should the CITY OF MCHENRY fail to pay for professional services hereunder,as billed within 45 days of such billing,SEC shall be excused from rendering any further services under this project. No work shall be signed or sealed until payment in full is received. 2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this AGREEMENT signed by the other. Time Limit This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms set forth herein. This contract shall expire one year from date of execution. Mr.Jon M.Schmitt City of McHenry Sanitary Sewer System Improvements ro SEC Job No.: MCHE-090039 February 12,2009 Page 15 of 15 Wesincerely appreciate this opportunity to offer our services. If this AGREEMENT merits your apFoval and acceptance, please sign both copies, retain one (1) copy for your files and return one(1)to our office. Thi AGREEMENT is approved and accepted by the Client and Consultant upon both parties siguing and dating the AGREEMENT. Work cannot begin until SEC receives a signed agreement. The effective date of the AGREEMENT shall be the last date entered below. S ineerely, SE( GROUP, INC. Chat J.Pieper, P.E. —Project Manager Approved by: Robert J. Wegener Client Manager CJPIEC/dmw CLIENT: Accepted by: Printed/Typed Name:, Title: Date: Client: N:Uobs\Strith\2009\090039 MCHE Sanitary Sewer System Improvements\Administration\contract\Contract-cip-020209.doc EXECUTIVE SESSION TO: Mayor and City Council FROM: Doug Maxeiner, City Administrator FOR: March 16,2009 Regular City Council Meeting RE: Collective Bargaining—Fraternal Order of Police Unit II (Dispatchers,Records Clerks, Community Service Officers) Collective bargaining is nearing a conclusion with Unit H of the Fraternal Order of Police (FOP). Nearly all issues have been successfully resolved with the exception of wages. The city's last on the record offer was a 2.25% general wage increase for May 1, 2008 (including retroactivity) as well as a 2.5%increase effective May 1, 2009. The union's last on the record offer was 4.0%and 3.75% for the same time frame. Off the record, side-bar discussions,however, show some additional capacity for movement. The city's bargaining team offered to ask the City Council to consider a 2.75% (2008/09) and 3.0% (2009/10) general wage increase. The union's off the record response was a 3.0% and 3.25%increase. The following table compares the total approximate cost of the various proposals. City(on the record)2.25%, 2.50% $34,600 City(off the record) 2.75%, 3.0% $42,000 Union(on the record) 4.0%, 3.75% $57,000 Union(off the record) 3.0%, 3.25% $45,800 Potential Compromise 3.0%, 3.0% $43,900 Staff would like to discuss the wage proposals with the City Council to jointly determine where the city's collective bargaining team would like to head.