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Packet - 05/04/2009 - City Council
City of McHenry t •• ((,.' tii �, 4 16 V`,, ,,,i. 333 South Green Street 'tye www.ci.mchenry.il.us McHenry,Illinois 60050-5495 : 1' -iae,reatr;.i 1,, ,, r Mfw.ml..WOW i� A ��p a tee' — AGENDA Mayor's Office REGULAR CITY COUNCIL MEETING (815) 363-2108 Monday, May 4, 2009, 7:30 P.M. Fax (815) 363-2119 Clerk's Office 1. Call to Order (815)363-2100 Fax(815)363-2128 2. Roll Call Administration 3. Pledge of Allegiance (815)363-2108 Fax(815)363-2119 4. Oath of Office — Newly Elected Officials Public Works Community 5. Public Input Session — 10 Minute Limitation Development (815)363-2170 6. Consent Agenda: Fax(815)363-2173 A. IDOT Obligation Retirement Resolutions for 2005, 2006, 2007, and 2008; B. NIPCL Annual Membership Assessment, $27,306.27; Parks and Recreation C. Purchase of 22 Zebra RW420 Printers from McHenry County for Police Department (815)363-2160 vehicles, $20,500; Fax(815)363-3186 D. Purchase of Panasonic Arbitrator Digital Video Equipment from CDS Office Technologies for Police Department vehicles, $11,500; Police Non-Emergency E. Purchase of four Datalux Mobile Computers from Future Link of Illinois for Police (815)363-2200 Department vehicles, $21,000; Fax(815)363-2149 F. Appointments to Police Commission; G. Reduction in Subdivision Bond No. 104666877 pending receipt of Maintenance Bond and acceptance of public improvements for The Shops at Fox River development; Mayor H. Estimate from Certified Fleet Services, Inc. to refurbish Public Works Hi-Ranger , Susan E.Low $18,339; and I. March 16, 2009 City Council meeting minutes. City Clerk Janice C.Jones 7. Request to connect to municipal sanitary sewer system, 805 North River Road Treasurer 8. Zoning map amendment to RS-4 High Density, Single-Family upon annexation, 2919 Mourine David M.Welter Lane Aldermen 9. Request for use of Petersen Historic Farm for annual Antique Truck/Tractor Show, live music, city services, temporary signs, and waiver of all associated fees WARD 1 Victor A. Santi 10. Mosquito management contracts with McHenry Township and Clarke Environmental Mosquito WARD 2 Management, Inc. not to exceed $34,296.10. Andrew A.Glab 1 1. Mayor — Statement and Reports WARD 3 Jeffrey A. Schaefer 1 2. Committee Reports WARD 4 13. Staff Reports Steven C.Murgatroyd 14. Future Agenda Items WARD 5 Richard W.Wimmer 15. Adjournment WARD 6 Posted and Mailed: April 29, 2009 Robert J.Peterson WARD 7 Geri A.Condon CONSENT AGENDA The Consent Agenda for the May 4, 2009 City Council meeting consists of the following items: A. IDOT Obligation Retirement Resolutions for 2005, 2006, 2007, and 2008; B. NIPCL Annual Membership Assessment, $27,306.27; C. Purchase of 22 Zebra RW420 Printers from McHenry County for Police Department vehicles, $20,500; D. Purchase of Panasonic Arbitrator Digital Video Equipment from CDS Office Technologies for Police Department vehicles, $11,500; E. Purchase of four Datalux Mobile Computers from Future Link of Illinois for Police Department vehicles, $21,000; F. Appointments to Police Commission; G. Reduction in Subdivision Bond No. 104666877 pending receipt of Maintenance Bond and acceptance of public improvements for The Shops at Fox River development; H. Estimate from Certified Fleet Services, Inc. to refurbish Public Works Hi-Ranger , $18,339; and I. March 16, 2009 City Council meeting minutes. Attachments CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: May 4, 2009, Regular City Council Meeting RE: NIPCL Annual Membership Assessment The Northern Illinois Police Crime Lab is a multi-jurisdictional laboratory available to member departments for crime scene and evidence processing. The city has been a member of NIPCL since 2004. Staff is requesting authorization to pay NIPCL $27,306.27 for the annual membership assessment, which is the city's share of the crime lab's annual budget, and $3,000 for the final installment of a five-year intergovernmental agreement for facility fund contributions approved by the Council in 2005. A total of $31 ,000 is budgeted in the Police Department 2009/10 contractual account. Recommendation: Authorize payment to NIPCL for 2009/10 membership assessment in the amount of $27,306.27 and final installment of the five-year intergovernmental agreement in the amount of $3,000. Northeastern IL Regional Crime Lab 1000 Butterfield Road Suite 1009 Invoice Number: 410 Vernon Hills, IL 60061 Invoice Date: May 1,2009 Page: 1 Voice: 847-362-0676 Fax: 847-362-0712 Bill To: Ship to: McHenry Police Department 333 South Green Street McHenry, IL 60050 Customer ID L Customer PO Payment Terms MCHENRY Net 30 Days Sales Rep ID Shipping Method Ship Date Due Date Airborne 5/31/09 Quantity Item Description Unit Price Amount 1.00 FY 2009/2010 MEMBERSHIP 27,306.27 27,306.27 ASSESSMENT i I i Subtotal 27,30 6.27 Sales Tax —� Total Invoice Amount 27,306.27 Check/Credit Memo No: Payment/Credit Applied T TOTAL 27,306.27 Northeastern IL Regional Crime Lab r 1000 Butterfield Road Suite 1009 Invoice Number: 449 Vernon Hills, IL 60061 Invoice Date: May 1,2009 Page: 1 Voice: 847-362-0676 Fax: 847-362-0712 Bill To: Ship to: — —--_—_ _. McHenry Police Department 333 South Green Street McHenry, IL 60050 Customer ID Customer PO I Payment Terms MCHENRY Net 30 Days Sales Rep ID Shipping Method Ship Date Due Date•., Airborne 5/31/09 Quantity Item Description Unit Price Amount 1.00 INTERGOVERNMENTAL BUTTERFIELD 3,000.00 3,000.00 MAINTENANCE AGREEMENT I I � I i Subtotal 3,000.00_ Sales Tax Total Invoice Amount 3,000.00 Check/Credit Memo No: Payment/Credit Applied TOTAL 3,000,.00 Northern Illinois Regional Crime Laboratory Ad Hoc Assessment Committee The Assessment Committee met on December 4 at 10:00am at the Libertyville Police Department. Present were Chief Bob Jones, Chief Bill Biang, Chief Pat Carey, Executive Director Garth Glassburg and Deputy Director Mark Milford. Chief Jeff Lilly was excused. 1. Member agencies are assessed on a per capital basis. The discrepancy in assessment rates was recognized in 2003-04, and a schedule was implemented in 2004 to slowly equalize per capita rates over a 10-year period. The schedule was arranged to gradually increase the rates for member agencies with lower than average per capita rates, and to freeze assessments for member agencies with higher than average rates. 2. New agency memberships have increased assessment revenue in the current fiscal year. It is possible at this time to fix the assessment rates at 1.27 per capita for all member agencies, while providing sufficient revenue for a lean Crime Lab Budget. If approved for 2009-10, the 1.27 rate will cause a decrease in all but three agency assessments, and those three will see minimal increases ranging from 0.1% to 2.3%. 3. The Committee discussed the feasibility of maintaining the 1.27 rate beyond the next fiscal year, and believes the Lab will be capable of functioning adequately with no increase in the 2010-2011 Budget. This presumption relies heavily on a stable membership. The Committee will greatly appreciate a notice from any current member who may be on the brink of a budget cut to drop their membership. 4. It should be noted that the Executive Director, like all of us, is planning to cut operating costs where possible in the Crime Lab Budget. Current plans include reductions in the level of funding for health insurance, professional meetings, training and the Annual Dinner. Those reductions will trim $30,600 from the Budget. Any increases in employees' salaries will be based strictly on merit and on maintaining a level of competitiveness with the Illinois State Police and other laboratories. 5. Grants, DUI and drug fees will continue to provide over 15% of Crime Lab revenue, in the amount of$240,000. Those grants and fees help to maintain a high level of service without additional burdens on the members. 6. A table was prepared to illustrate each member agency's current assessment, population on which the assessment is based, current per capita rate, proposed assessment at a per capita rate of 1.27 and the change in assessment from the current year. 7. The Assessment Committee recommends no change to the Facility Fee ($3,000 per agency per year). Per Capita Recommended Recommended Rate Assessment Per Capita Rate Assessment Change from 2008- Member Population 2008-09 2008-2009 for 2009-2010 for 2009-2010 09 to 2009-2010 McHenry 21501 1.29 27906 1.27 27306.27 -599.73 CONSENT AGENDA To: Mayor and City Council From: Bill Hobson, Assistant City Administrator For: May 4, 2009 Regular Council Meeting Subject: Purchase of Zebra RW420 printers for Police Department Vehicles In September 2005, the Police department installed Mobile Crash Reporting (MCR) in all the department's squad cars and installed Pentax Pocketjet 3 printers in all the marked squads. These printers have served us well. This allowed the officers to do computer generated accident reports and greatly increased the efficiency of the time involved with the handling of most on scene accidents. In July 2008 the McHenry County Circuit Clerks office started implementing electronic ticket writing, in an effort to cut down on the paper that the Clerk's Office handles. The Clerk's Office and Advanced Public Safety(APS) working together developed an electronic ticket writing program for McHenry County. Our department enthusiastically embraced this program and the County is currently in the final beta testing phase of this program. In order to take part in this program the department will have to replace the Pentax printers with Zebra RW420 printers. The department requested a grant, from the Illinois Department of Transportation, and was approved to purchase twenty-two (22)printers and mounting brackets, which will outfit all the current department marked squads. The Clerk's Office has already purchased the printers and will sell them to our department at their cost. The Department seeks the authority to purchase twenty-two Zebra RW420 printers and brackets from McHenry Clerk of the Circuit Court McHenry County, Woodstock, Illinois. The City of McHenry Information Technology Department will service this equipment and provide installation. The Police Department has allocated funds for such replacement equipment in the FY2010 budget and will be no cost to the City as this is a grant. Recommendation: Approve Purchase of Zebra RW420 printers for an amount not to exceed $20,500.00 McHenry County Clerk of the Circuit Court Katherine M. Keefe phone: (815) 334-4304 fax: (815) 338-8583 . .......... ..................................................................... .......... ......................................... .. .................................................................................................. ......... .INVOICE. ................................................................................................................ . ........................ ....................................................„.........„.............................„. ................................................................... .............................. ......... ................................................................... .......... ..........„.............................. ........ . MCHENRY POLICE DEPARTMENT Invoice Number: 102 ATTN CHIEF WILLIAM BROGAN 333 SOUTH GREEN STREET Date: 4/22/2009 MCHENRY IL 60050 815-363-5014 Terms: 'LEASE REMIT TO: McHenry County Circuit Clerk Payment Due: Before Delivery Attn: Darlene Schifferer 2200 N. Seminary Ave., Room 352 Woodstock, IL 60098 ............................. ...................... CRIPTION FEE AMOUNT ..................................... 4/20/2009 22 Zebra RW420 Printer w/USB Cable 799.00 $ 17,578.00.. 12-volt Power Supply-Cigarette Lighter Cable $ 22 Zebra RW420 Cradle Mount 99.00 $ 2,178.06) Metal Locking Bracket ; Y Shipping and Handling 294.14_ TOTAL DUE $ 20,050.14 i t CONSENT AGENDA To: Mayor and City Council From: Bill Hobson, Assistant City Administrator For: May 4, 2009 Regular Council Meeting Subject: Purchase of Panasonic Arbitrator Digital Video Equipment from CDS Office Technologies for Police Department Vehicles In March 2000, the Police department installed VCR type video recorders in three squad cars. During the following two years two additional units were installed. While this equipment had served the Department well, management of the tapes and equipment maintenance has been a problem. Several of the units have fallen to a state of disrepair which cannot be rectified. The Department has set a schedule for installing digital video equipment into the Police Department fleet. With funds provided in the FY2009 budget, two units were purchased along with the necessary software and storage capacity to operate the system. The purchase proposed herein will include cameras and related equipment, including installation, to provide video capability in two additional vehicles. From this point forward, there will not be a need for additional system management software as this item was addressed in the original equipment purchase. The Department seeks the authority to purchase two in-car video systems from CDS Office Technologies, based in Addison, Illinois. CDS will also service this equipment and provide installation. The Police Department has allocated funds for such replacement equipment in the FY2010 budget. Recommendation: Approve Purchase of Panasonic Arbitrator Digital Video Equipment for an amount not to exceed $11,500.00 https://usm.channelonline.com/cds/home/Quotes/print quote.epl?quote_i... CDS Office Technologies Quotation f `< 1913 North Knoxville Q Peoria,Illinois 61603 United States Date OFFICE http://www.cdsofficetech.com Mar 25, 2009 2:42 PM CDT L C:FINC4,LU&IE.' i' Doc# 418485-rev 1 of 1 Description ARBITRATOR 2 SalesRep Kanikula,Jon (P) 309-688-6806 Customer Contact FOERSTER,JEFFERY (P) 815-363-5014 J FO ERSTER@ CI.M C H EN RY.IL.U S Customer Bill To Ship To MCHENRY CITY POLICE DEPARTMENT(MC2873) MCHENRY CITY POLICE DEPARTMENT MCHENRY CITY POLICE DEPARTMENT 333 S.GREEN ST. FOERSTER,JEFFERY FOERSTER,JEFFERY MCHENRY,Illinois 60050 333 S.GREEN ST. 333 S.GREEN ST. (P)815-363-5014 MCHENRY,Illinois 60050 MCHENRY,Illinois 60050 (P) 815-363-5014 (P) 815-363-5014 Customer PO:, Terms: Ship Via: None Unknown UPS Ground Special Instructions: Carrier Account#: None None Item Description Part# Qty Tax Unit Price Total 1 Panasonic-ARBITRATOR MK1.5 MAIN UNIT W/GPS, FRONT CAMERA,IN-CAR MIC ARBTR-KIT SI 2 No $4,450.00 $8,900.00 &WIRELESS DIGITAL MI 2 Panasonic Trinus Wireless Microphone Transmitter,Cavalier Microphone, TDSS-900T-PNA2S 2 No Battery $445.00 $890.00 3 Panasonic ARBITRATOR REAR SEAT IR CAMERA CN258IR-P 2 No $144.00 $288.00 4 Panasonic 2YR EXT WARR 2YR TO 3YR FOR ARBITRATOR CF-SVCARBEX2Y 2 No $249.00 $498.00 5 IN-VEHICLE INSTALLATION SERVICES 3PINSTALL 2 No $400.00 $800.00 Subtotal: $11,376.00 Total: $11,376.00 CDS Office Technologies disclaims any responsibility for product information and products described on this site. Some product information may be confusing without additional explanation.All product information, including prices,features,and availability,is subject to change without notice.Applicable taxes&shipping may be added to the final order.Credit card orders will be charged a 3%convenience fee for . . ., processing the order.All returns must be accompanied by original invoice and authorized RMA number within 30 days of invoice date. Late fees may apply to payments past 30 days from invoice date.Please contact your sales representative if you have any questions. of 1 3/25/2009 2:43 PM CONSENT AGENDA To: Mayor and City Council From: Bill Hobson, Assistant City Administrator For: May 4, 2009 Regular City Council Meeting Re: Purchase of Four Datalux Mobile Computers from Future Link of Illinois for Police Department Vehicles As part of the mobile computer replacement cycle for the Police Department's squad cars, staff is seeking approval to replace four units. The units to be replaced have been in service since 2005 and have started to have component failures and other related issues. The proposed computers consist of a one-piece monitor/cpu unit and keyboard. These components are to be installed in the driver's compartment. The cost of each unit includes the computer, mounting hardware and brackets, internal modem and shipping. The four units are scheduled to be used with the Police Department's new digital mobile video equipment. Staff is seeking approval for the purchase of four mobile computers manufactured by the Datalux Corporation of Winchester, VA. The computers will be sold and serviced locally by Future Link of Illinois, which is based in Carol Stream. The IT Section has allocated funds for such replacement equipment in the FY2010 budget. Recommendation: Approve Purchase of Four(4) Datalux Mobile Computers for an amount not to exceed $21,000.00 Lit ur_ab Chris Higgins Mchenry Police Department 25W656 St.Charles Rd Jim Molinar Carol Stream, IL 60188 333 S Green St. www.FutureLinklT.com McHenry, IL 60050 Chris@FutureLinkIT.com 2009 Tracer Quote 1/9/2009 12.1" Police Mobile Data System-Intel Core2 Duo processor(1.6GHz), $ 4,325.00 $ 17,300.00 80GB Removable HDD, 1GB DDR2 System Memory, PCMCIA/Card Bus Slot, ExpressCard slot, 1-RS232 Serial Port,4 on-board USB ports, Standard 1024x768 Resistive Touch LCD, Internal Vehicle Power Conditioning,Windows Vista Business or XP Professional,3-Year Warranty 4 Mount and Keyboard:Tracer Mount For $ 760.00 $ 3,040.00 Standard Vehicle Frames and Clip-On USB Backlit Keyboard With Glidepoint Trackpad 4 Fits Ford Crown Vic(must specify year for floor plate) 4 Shipping $ 35.00 $ 140.00 Total 2 GB System Memory(Factory Installed 0 with a new system) $ 100.00 $ - 0 HDD Extended Temp Option 40 GB $ 160.00 $ - 4 802.11a/b/g Internal Wireless Card (factory $ 125.00 $ 500.00 0 Extend Warranty For Years#4 and 5 $ 600.00 $ - 0 Clip-On Backlit Keyboard With Steering $ 350.00 $ - 0 Desk Stand $ 95.00 $ - 0 A/C Power Supply for Tracer(X12PWR with $ 69.00 $ - 0 Spare HDD Kit-TX204 $ 110.00 $ - e2C7C CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: May 4, 2009 Regular City Council Meeting RE: Police Commission Appointments The Mayor intends to appoint the following McHenry citizens to the McHenry Police Commission: Ramon Gregorio to the term expiring April 30, 2010; Mike Roberts to the term expiring April 30, 2011 ; and, Sean Haley to the term expiring April 30, 2012. Please contact the Mayor prior to the meeting if you have any comments regarding these appointments. CONSENT AGENDA TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: May 4, 2009, Regular City Council Meeting RE: Bond Reduction and Acceptance of On-Site Public Improvements for the Shops at Fox River Subdivision STAFF RECOMMENDATION: To reduce the bond for the Shops at Fox River Public Improvements in the amount of$3,049,670.10, pending the submittal of a Maintenance Bond in the amount of$171,640.90 for a two-year period beginning on May 4, 2009 and ending on May 4, 2011 and accept the public improvements Attached is a letter of recommendation from Smith Engineering to reduce the existing bond $3,049,670.10. A two-year maintenance guarantee bond will be submitted in the amount of $171,640.90 in conjunction with the simultaneous acceptance of the public improvements. SEC Group, Inc. Engineering ■ Surveying • Planning ■ Landscape Architecture April 20, 2009 Mr. Jon M. Schmitt Director of Public Works City of McHenry 333 South Green Street McHenry, Illinois 60050 RE: Shops at Fox River Acceptance of On-site Public Improvements SEC Job No.: MCHE-050836 Dear Mr. Schmitt: Developers Diversified Realty(DDR)has requested that the City of McHenry accept the improvements and reduce their Subdivision Bond(Bond No. 104666877), in the amount of$3,221,311.00. This bond covers the On-site Public Improvements and Illinois Route 31 Improvements associated with the Shops at Fox River. SEC Group Inc, (SEC)recommends accepting the on-site improvements and reducing the bond in the amount of$3,049,670.10. This will leave a balance of$171,640.90, which is 20% of the cost for On-site Public Improvements,based on the construction costs noted on the final waiver of lien and is adequate to cover the cost of the maintenance bond. Sincerely, SEC GROUP, INC. Chad Pieper, P.E. Justin McKuz ,CPII Project Manager Construction Engineer II JSM/jn Attachments Request for Reduction or Release of Construction Guarantee Subdivision Bond(No. 104666877) Engineers Opinion of Probable Cost Final Waiver of Lien(Randolph) Final Waiver of Lien(Merryman) Bill of Sale Final Plat Record Drawing IEPA Notice of Termination cc: Mr.Paul Danszczak,Developers Diversified Realty Corporation Mr.Douglas Martin, City of McHenry Mr. Steve Cieslica,P.E., SEC Group, Inc. N:\Jobs\Smith\2005\050836 MCHE The Shops at Fox River\Correspondence\Ietters\SEC-to-MCHE On-site Acceptance Recommendation-041709-jsm.doc 420 N. Front Street,Suite 100,McHenry,Illinois 60050 t. 815.385.1778 f. 815.385.1781 www.secgroupinc.com ti CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: May 4, 2009 Regular City Council Meeting RE: Aerial bucket lift repair ATTACHMENTS: estimates for repair Background. The Street Division's Hi-Ranger aerial bucket lift is required to pass a certification inspection by an Occupational Safety and Health Administration (OSHA) certified inspector every five years. The Hi-Ranger truck is used by several departments to allow safe access to install banners, trim trees, and maintain traffic signal and street lights. In February of this year the inspection identified many items needing repair prior to the receipt of the OHSA certification. Due to the amount of repair required, this piece of equipment has been temporarily taken out of service. During budget considerations by the Finance Committee, it was the general consensus of the committee to repair the Hi-Ranger rather than replace it. Replacement of the vehicle would cost in excess of$80,000. Analysis. Staff solicited proposals from three aerial lift OSHA certified companies to perform the necessary repairs to bring the Hi-Ranger into compliance. Power Services Leasing of Romeoville, Illinois declined to bid on the work due to the age of the Hi-Ranger. The following estimates for repair were received: • Certified Fleet Services, Inc. —Elmhurst, Illinois $18,339.00 • Dueco—Waukesha, Wisconsin $21,157.24 The repair and re-certification of the Hi-Ranger is included in the 2009/10 budget under the Public Works - Street Division contractual services account in the amount of$18,500. Recommendation. Staff requests City Council to approve the estimate from Certified Fleet Services, Inc. to repair and OSHA certify the Hi- Ranger in an amount not to exceed $18,339.00. 02/12l2g0:08:0E 630-273-8056 Stephen Wilde PAGE 2/3 ?c0'.- afi A •,{t a x ' ggpoicee, to, .. February 12, 2009 ibfat Ivfcllenry PW Fax:815-363-2214 Phone: 815-363-2189 Subject: Estimate for inspection repairs on unit 440 Dear Matt, Certified Fleet Services, Inc. is pleased to provide you with an estimate for repairs to your unit. We are dedicated to providing our customers withthe finest service in the industry. With our ASE and EVT Certified technicians you will get fist and reliable service. We have over 35 years of experience in the repair,inspection,and service of aerial lifts. The estimate below includes highlighted items that have additional comments listed after the list of repairs. The price listed below does not include arty items not listed. If any additional problems are found during disassembly you will be notified prior to additional charges being incurred. 1. cprltrst ,� i 858.00 2. it ai law :� © , a x ti .: OVS 537.00 3. Replace bucket. 3,152.00 4. Replace damaged upper boom cylinder hose. 467.00 5. Replace damaged hoses in frame and add protection. 997.00 6. Gleanladero3gr`rae��eie 552.00 7. Replace warning decals at upper controls. 135.00 8. Replace all leveling cables. 2,354.00 9. Replace upper,boom lift cable. 1,148.00 10. Sspa44 f ' vRds 804.00 11. Replace compensating chain. 3,104.00 12. Repair upper and lower boom gel coat nicks and gouges. 787.00 13. Repair bucket control guards. 437.00 14. Removed bucket pivot pin and check bushings and pin. 477.00 15. Repair upper control class 2 leak. 397.00 16. Replaced lower boom rest pad. 350.00 17. Replace lower control operation placard. - 188.00 18 R err lower cot tr )v vast 252:00 19. Repair tinloader,s}stern,;eye ing too tnt 6lL;2 446.00 20. Replace hydraulic filter and clean suction strainer: 516.00 21. Replace outrigger lock valve placards 215.00 22. Repair inoperative PTO light. 166.00 Total: $18,339.00 li1ote:': L.eim#1,tlte:a.boveprice oe dot trtcl ide ieplacrng hydr auJi :coz p n tl tie sleet X€t t� '2 '1 tote zX price.does riot nclude rej�Ia t Tgt control v lv 1 r if n edetl l t IG Safi feat a i �t� 1 cu tare boom,till.a+ls the diele tcjest e will have't.d ttic,'ve all he atl pon l ` id e otr a d ret st.. 1e above pr ice only rn�l tdes cleaxnzng the outside of the boom aatd� � Inrxrg a n t i,,inside of oom rte rc#` 9 e :760_V Alichigan St Elmhurst.IL 60126 Phone: 630-279-8083 Fax: 630-279-8056 02/1 22009 Og:06 630-279-8056 Stephen Wilde PAGE 3/3 0bov4 price does not include replacing any rods if needed. Item##1.9,the above price does iiof.incl.ude replacing aind unioader.components if needed. You will be netified prior to additional.'charges.being incurfed. Thank you for the opportunity to serve you. Should you have any questions,please call me. Sincerely, Lale • Stephen Wilde President • 560 N tfichigan St Elmhurst, IL 60126 Phone: 630-279-8083 Fax: 630-279-8056 04/14/2009 20:34 FAX 18155784236 MCHENRV_PARKS 002/003 iff/PUW4C4CP Lifting tourexpectationa,a euu ino►nkr ar. I Of 2 N4 W2Z810 Bluernound Rd Waukesha,Wi 53186-0177 1 -800-742-1760(Phone) 1 -262-547-0258( Pax) (Service Dept ) Cust. City of McHenry Attn. matt Cyst. PO# Office: 815-363.2189 Fax: 815-578.4236 Service Order# Model# Hi Ranger 6Fl•48 RBI Trk#440 Estimate valid for 30 days after 4//14/2006 Serial# 38512907 Odometer; 118457 hour: 3594 {- -T-pVAUkESRA I..OG Hourly Labor Rate $95.00 !tent. Des rlp>t 4tn� .., ..Materi ! Hours 'T6 ` ** oe.�',.i'k ( 1 6 Year Major inspection-Including all Cables&Chains Replacement $4,666.88 73.50 $6,982.50 511/549.38 } 2 Annaul inspection $0.00 $0.00 $0.00 3 Dielectric Test - $200.00 $0.00 $200.00 List of Ftepalra that are needed ham. • Tower inspection repair that la over 4 and above the 5 year major Inspection repairs l $0.00 'bp n#2 If Needed,Lrontror nes ` thets in booms are Bridled or Over 7 Year old, Replace upper 8 lower control 5 fines duct assembly, And All Hyd. Hoses inside of booms(At time of 6 YR. Major Inspection_) $2,367.19, 23.50_ $2,422.50 $4,789.69 6place all worn Hyd. 1-loses that inside pedestal and under truck $553.t2j 6.50 $617,sty $1,170.62 Repair interlock for upper/lower controls 7 that are not working $232.11 3.00 $285,00 $517.11 Reseal upper and lower controls valve 8 e5sy.Sticking&Leaking $468.7_ 8.50 $617.50 51,085.22 9 Replace damaged lower booms rest pad $867 41 1.50 $142.5Q $229.24' 10 Repair all damage guards&cover at upper controls and boom tip $175.32! 3.00 $285.09, $460.32 'd 1081f-.2. St ldd 0nnc 6n:ST 6@W-17T-2ldb 04/14/2009 20.35 FAX 18155784236 MCHENRV_PARKS 2 003/003 :a'd 10J.01 i1 Repe1r damaged on •ottom of fiberglass bucket as needed S275.62 6.501 15522.50 5T01 2 12 Replace all worn operational and warring decals as needed $69.04 0.50 $47.50 $136.54 13 Repair PTO light that is not working $25.00 '!.004 $05.00 $120.00 Sub Totals $9,139.74 126.50 $12,017.50 GRAND rmT.AL $2 ,1 7.24 ( This estimate does not include any applicable taxes, supply charges or environmental charges.) FOB-WAUKESHA,WI This Is a preliminaiy gatlmate. E1ddltional chariots to the estimate rn>ry be required for the actual repair. NOTE: This estimate is based on work listed and does not cover additional parts or labor which may be required after work as been started. Worn or damaged parts which are not evident at first may be discovered then. Naturally, this estimate cannot cover such contingencies. You will however, be notified of these parts and labor for your approval, This estimate Includes TEREX/TELELECT/HI RANGER OEM Parts. (it you have any questions,regarding this estimate,please feel free to contact me at 1-800-742-1780.) (Unit over 26 years old,are no longer covered by liability insurance from the manufacturer,will not be service by DUECO policy,unit are no longer covered by liability) Sincerely. DUECO 1fiLcloy, Date: i;(74/1...07 Carl Herndon Technical Service Administrator (Please sign the Quote& P.O.#and fax back a copy of the approved quote) (No Repairs will be started until a signed copy is received by fax) •t---� Signature: Date: - • d slbbd maxi 6b:st 6eW-bti-Nda REGULAR MEETING MARCH 16, 2009 A regular meeting of the McHenry City Council was called to order by Mayor Low at 7:30 p.m. on Monday, March 16, 2009 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant City Administrator Hobson, Public Works Director Schmitt. PROCLAMATION: SUPPORT 2010 U.S. CENSUS Mayor Low read into the record of the meeting a proclamation stating the City's support of the upcoming 2010 United States Census. PUBLIC INPUT SESSION Mr. T. P. Matthews, owner of the McHenry Shores Water Company, addressed Council regarding the proposed appraisal of the water company. He stated he is concerned with the instructions that would be provided to the appraiser. He made the following points with regard to this issue: 1. The physical assets of the company; 2. The $1 million plus value to the City; 3. The $3.5 million that would be added to the City assets as part of its utilities. Mr. Matthews stated a lot of incentives would be realized for the McHenry Shores residents if the residents partner with the City to purchase the water company. In conclusion, Mr. Matthews stated it would appear the proposed utility appraiser has adequate credentials. CONSENT AGENDA Motion by Wimmer, seconded by Condon, to approve the Consent Agenda as presented: A. Resolution authorizing the update and publication of City Zoning Map and directing City Clerk to publish notice of same; B. Ordinance providing for the First Amendment to the Option and Structure Lease Agreement with A T & T; C. Final pay requests regarding renovation of the Public Works facility located at 1415 North Industrial Drive: a. Fireguard of Illinois, $11588.30; b. Tri-State Carpet & Decorating, $2,320.00; c. NCI Construction Inc, $7,226.00; d. Phoenix Woodworking Corp., $1,439.16; e. Hartwig Plumbing & Heating, $13,427.57; f. Bulldog Excavating Inc., $3,986.80 D. Picnic/Special Use Permits; March 16,2009 Page 2 E. City Council Minutes: a. March 2, 2009 regularly scheduled meeting; F. As-Needed Checks: 3622 W ELM STREET LLC 5,000.00 BANKCARD SERVICES 3,586.48 BENEFIT SYSTEMS & SERVIC 19,676.42 BLUE CROSS BLUE SHIELD 0 128,000.00 BONESTROO 5,855.65 CORNERSTONE MATERIAL REC 946.50 ERC COMMERCIAL ROOFING & 2,850.00 FLEXIBLE BENEFIT SERVICE 330.00 FOP UNITS I/II 959.50 HOME DEPOT/GECF 1,227.95 HOPP, SHELLY 59.98 ILLINOIS DEPARTMENT OF P 686.00 ILLINOIS GFOA 75.00 IUOE, LOCAL 150 1,976.14 JACK FROST IRON WORKS IN 4,330.50 MCHENRY COUNTY GLASS & M 517.00 MCHENRY COUNTY SWCD 100.00 NATIONAL GUARDIAN LIFE I 70.54 NCPERS GROUP LIFE INS 320.00 NET SPECIALISTS INC 548.49 POSTMASTER MCHENRY IL 3,487.00 PRE-PAID LEGAL SERVICES 181.30 RESERVE ACCOUNT 989.70 SAM'S CLUB 836.65 SWEDERSKI CONCRETE CONST 7,149.50 TONYAN & SONS INC, WILLI 1,300.00 UNITED PARCEL SERVICE 94.10 UNUM 1,685.77 WALMART COMMUNITY 629.65 WALTER ALARM SERVICES IN 600.00 GRAND TOTALS 194,069.82 FUND TOTALS GENERAL FUND 16,099.08 CAPITAL IMPROVEMENTS FUND 22,949.15 WATER/SEWER FUND 1,196.68 UTILITY IMPROVEMENTS FUND 5,000.00 EMPLOYEE INSURANCE FUND 147,676.42 RISK MANAGEMENT FUND 600.00 INFORMATION TECHNOLOGY FUND 548.49 TOTALS 194,069.82 G. List of Bills: ACE HARDWARE, BJORKMAN'S 3,081.96 ADAMS ENTERPRISES INC, R 1,426.91 AFTERMATH INC 245.00 AGS REBUILDERS 159.00 ALEXANDER LUMBER CO 414.47 AMERICAN RED CROSS OF GR 857.17 ARAMARK - 910.90 AT&T 73.64 AT&T LONG DISTANCE 8.80 ATS SPORTS 306.32 B&W CONTROL SYSTEMS INTE 5,224.69 • BADGER METER INC 3,825.00 BAXTER & WOODMAN 283.00 BERGER EXCAVATING CONTRA 448.00 BOTTS WELDING & TRUCK SE 23.00 BRIGHT INSIGHT COMPUTER 790.00 BROGAN, WILLIAM J 40.88 BUNTING, CRISTINE 133.00 BUSS FORD SALES 445.60 C&H DISTRIBUTORS INC 2,276.44 CARQUEST AUTO PARTS STOR 915.33 March 16,2009 Page 3 CDW GOVERNMENT INC 610.80 CENTURY SPRINGS 44.80 CERTIFIED SERVICES INC 24.34 CHICAGO COMMUNICATIONS L 216.82 CHICAGO INTERNATIONAL TR 119.30 CHRISTIE, BRITTANY 792.00 CHRISTOPHER, DAVID 256.74 CICHOCKI, KIM 27.75 CINTAS CORPORATION #355 1,024.71 COMCAST CABLE 74.90 COMED 34,408.91 COMMUNICATIONS REVOLVING 115.00 CONNEY SAFETY PRODUCTS 53.65 COUNTY CLERKS OFFICE 10.00 CRESCENT ELECTRIC SUPPLY 160.68 CURRAN CONTRACTING COMPA 2,715.45 CUTTING EDGE COMMUNICATI 1,279.00 D'ANGELO NATURAL SPRING 46.50 DELL MARKETING LP 357.07 DIXON CONSTRUCTION GROUP 1,806.01 DOCUMENT IMAGING DIMENSI 772.00 ED'S AUTOMOTIVE/JIM'S MU 115.00 ED'S RENTAL & SALES INC 110.20 EPCO PAINT 19.67 FLESCH COMPANY INC, GORD 819.00 FONE ZONE-MCHENRY, THE 49.99 G IMPRESSIONS INC 30.00 GEMPLER'S INC 107.80 GILLESPIE DESIGN GROUP I 5,969.00 GREVE, CLINT 114.60 GROVE, KELLY 390.00 GURRIE, LETITIA 132.68 HAWKINS INC 1,085.91 HEADLEY, JEAN 173.10 ILKANOVSKI, NIKOLCE 151.00 ILLINOIS FBI NA 50.00 INTERNATIONAL DECORATORS 2,710.65 INTERNATIONAL SALT CO LL 22,017.75 JOHNSON, JEROME A 374.62 KALE UNIFORMS INC 102.86 KEESEY, RACHEL 60.00 KIMBALL MIDWEST 709.21 LANGILLE, CURT 686.90 LEACH ENTERPRISES INC 246.50 LEE AUTO MCHENRY 159.45 LEINWEBER, ANN 200.00 LEXISNEXIS 118.50 LORCH, NANCY 95.23 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 2,265.04 MCCAULEY, MARTIN E 14,423.40 MCH COUNTY DEPT OF HEALT 310.00 MCHENRY ANALYTICAL WATER 100.00 MCHENRY COUNTY CHIEFS OF 42.00 MCHENRY COUNTY COUNCIL 0 60.00 MCHENRY NAPA 2,034.74 MCMASTER-CARR SUPPLY CO 73.2L MEYER MATERIAL COMPANY 2,149.92 MIDCO 777.50 MINUTEMAN PRESS OF MCH 630.00 MOLNAR, JAMES 7.28 NEENAH FOUNDRY 72.00 NICOR GAS 1,952.16 NORTHWEST ELECTRICAL SUP 986.36 OTREBLA PROPERTIES LLC 1,358.25 PADRO, PEDRO 318.13 PETROLIANCE LLC 8,063.19 PRECISION SERVICE & PART 91.19 PROSOURCE FINANCIAL LLC 3,166.67 PUCHALSKI, RICHARD J 1,265.00 R&J CONTRUCTION SUPPLY C 230.66 March 16,2009 Page 4 REGNER, WILLIAM J 177.94 REICHE'S PLUMBING SEWER 115.00 RELIABLE SAND & GRAVEL 522.40 RIDGEVIEW ELECTRIC INC 21,037.50 RIVERSIDE ANIMAL CLINIC 73.00 ROC CONSTRUCTION SUPPLY 368.03 ROCKALL, KRISTIAN 2,540.00 ROGERS, MATT 60.00 RUSHING, RHONDA F LANG— 202.76 SCHAER, LISA 76.00 SCHOPEN PEST SOLUTIONS 90.00 SCHULHOF COMPANY 332.04 SEC GROUP INC 25,606.14 SEXTON, ERIC M 52.39 SHAW SUBURBAN MEDIA 130.90 SICALCO LTD 3,617.92 SIUE 10.00 SPRINT 118.32 STANS OFFICE TECHNOLOGIE 179.00 STAPLES BUSINESS ADVANTA 410.83 STEINER ELECTRIC COMPANY 430.00 STEKL, DIANE 391.00 SYNEK, JENNIFER 94.27 TRAFFIC CONTROL & PROTEC 1,531.22 ULTRA STROBE COMMUNICAIT 405.90 USA BLUEBOOK 1,017.72 VERMONT SYSTEMS INC 2,120.76 VIKING CHEMICAL COMPANY 5,782.40 WATER PRODUCTS — AURORA 225.08 WIRTZ, PAT 69.51 XYBIX SYSTEMS INC 2,514.00 ZOOK, MARGARET 71.04 GRAND TOTALS 221,154.93 FUND TOTALS GENERAL FUND 79,118.81 MOTOR FUEL TAX FUND 31,635.67 CAPITAL IMPROVEMENTS FUND 31,454.52 WATER/SEWER FUND 29,516.23 UTILITY IMPROVEMENTS FUND 25,145.03 EMPLOYEE INSURANCE FUND 3,166.67 INFORMATION TECHNOLOGY FUND 9,286.70 RETAINED PERSONNEL ESCROW 10,566.30 POLICE PENSION FUND 1,265.00 TOTALS 221,154.93 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR USE OF PETERSEN PARK FOR ANNUAL HAUNTED HAYRIDE IN OCTOBER 2009, TEMPORARY ADVERTISING SIGNS, AND WAIVER OF ALL ASSOCIATED FEES —WONDER LAKE WATER SKI TEAM In attendance was Jim Schmidt, Vice President of the Wonder Lake Water Ski Team, who presented a check to Mayor Low on behalf of the team. He noted contributions would also be made to various organizations as well. Assistant City Administrator Hobson stated the Wonder Lake Water Ski Team is once again requesting use of Petersen Park for its October Annual Haunted Hayride. He noted this is the twelfth year for this program. The request is for use of the park, March 16,2009 Page 5 permission to install temporary advertising signs and waiver of all associated fees. Staff supports the request. Alderman Santi stated it is a wonderful partnership between the City and the ski team. It is a good event and he supports the request. Alderman Glab also noted it is a good event and stated it is nice to see the ski team give back to the City. Alderman Schaefer concurred with Alderman Glab. Motion by Santi, seconded by Murgatroyd, to accept Staffs recommendation to approve the request for use of Petersen Park for the Annual Haunted Hayride to be held in October 2009, posting of temporary advertising signs and waiver of all associated fees, as requested by the Wonder Lake Water Ski Team. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIANCE — COST CUTTERS FAMILY HAIR SALON, 2206 NORTH RICHMOND ROAD Deputy City Administrator Martin stated a request was received from Cost Cutters Family Hair Salon who is relocating from their current site in McHenry Commons to the Rubloff Towne Centre Shopping Center at 2206 North Richmond Road. As part of the move, the applicant is requesting a variance to allow placement of its existing wall sign on the rear façade at its new location. The sign, with an area of 9 square feet, is 2.25 square feet larger than permitted by ordinance. Staff has reviewed the application and supports the request. Alderman Glab stated he has issues with approving sign variances. He understands the expense which would be caused by purchasing a new sign, but noted he cannot support the variance request. Alderman Murgatroyd stated he understands Alderman Glab's concerns, but noted the variance being requested is minimal. Motion by Peterson, seconded by Wimmer, to accept Staffs recommendation to approve a rear facade sign variance allowing a wall sign of 9 square feet for Cost Cutters Family Hair Salon at 2206 North Richmond Road. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. March 16,2009 Page 6 AGREEMENT FOR APPRAISAL OF MCHENRY SHORES WATER COMPANY — STRATEGIC VALUATIONS LLC, IN THE AMOUNT OF $8,000 Deputy City Administrator Martin stated Staff has been working with customers of the McHenry Shores Water Company to acquire the utility from T. P. Matthews. As part of the process the customers have asked the City to secure an appraisal of the water system to make sure it was properly valued. Staff has identified an appraiser who specializes in attaching valuation to utility companies. Strategic Valuations, LLC has submitted a Letter of Engagement in the amount of$8,000 to provide this service for the City. The firm will use a Discounted Earnings method approach to evaluate the system. The appraiser also will use an Estimated Replacement Cost New less Depreciation method based on information received from the water company. The result will provide the City with an estimated value as of December 31, 2008. It is Staff's recommendation to enter into the Letter of Agreement with Strategic Valuations, LLC in the amount of $8,000. Alderman Wimmer opined moving forward with the appraisal would facilitate a conclusion to the City's discussion of the possible purchase of the water company. Alderman Peterson expressed concerns regarding the wording in paragraph 3 on page 3, referencing there is a possibility that no valuation report might be forthcoming. City Administrator Maxeiner responded the document includes boiler plate language. He noted he has already discussed the matter with Mr. Green of Strategic Valuations, who has indicated there is sufficient information available in order to provide a complete evaluation. Motion by Wimmer, seconded by Glab, to accept Staff's recommendation to enter into a Letter of Engagement with Strategic Valuations LLC for the appraisal of the McHenry Shores Water Company in an amount not-to-exceed $8,000. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. DEMAND FOR PAYMENT - IRREVOCABLE SUBDIVISION BOND AGREEMENTS FOR LEGEND LAKES SUBDIVISION NEIGHBORHOODS 1, 6, 7 AND 8 Deputy City Administrator Martin stated in 2008 Kimball Hill Homes filed for bankruptcy protection to reorganize the company while attempting to find a buyer. The company is currently in the process of asset liquidation and will cease existence sometime this year. Deputy City Administrator Martin noted that Kimball Hill Homes did not fully complete the public improvements associated with certain neighborhoods in the Legend Lakes Subdivision. Staff has requested SEC Group compile a punch list of outstanding work items yet to be completed within the subdivision. Staff is requesting Council authorization to demand payment from the surety companies posting bonds in favor of the subdivision so that the City can utilize the funds to complete the unfinished March 16,2009 Page 7 public improvements. This evening's request includes a Demand for Payment for bonds ensuring public improvements in Legend Lakes Neighborhoods 1, 6, 7, and 8. Alderman Murgatroyd stated the subdivision surety is a protective measure in place for the benefit of the subdivision's residents and property owners. Responding to an inquiry by Alderman Murgatroyd, Deputy City Administrator Martin stated Neighborhood 1 is a townhome development. Neighborhoods 6,7 and 8 are single family residences. Deputy City Administrator Martin noted Neighborhood 5 is substantially completed. The potential purchaser of that neighborhood would work with the City to ensure all public improvements are completed. Alderman Glab expressed concerns regarding the unfinished public improvements of the subdivision. He noted the City has previously experienced difficulties when a developer has walked away prior to completion of a development. He suggested closer analysis would be appropriate. Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation, to authorize the City Clerk's Demand for Payment of bonds ensuring the public improvements of Legend Lakes Subdivision, Neighborhoods 1, 6, 7 and 8 as presented. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR PETERSEN PARK FIELD NO. 2 FENCING — FOX VALLEY FENCE, IN THE AMOUNT NOT-TO-EXCEED $28,646 Assistant City Administrator Hobson stated Council at its February 2, 2009 regularly scheduled meeting awarded bids for the Petersen Park Field No. 2 improvements. The fencing contract was awarded to Paramount Fence of Batavia, Illinois in the amount of $22,000. Since that time, Paramount has indicated they could not complete the project on time and requested release from their bid obligations. Assistant City Administrator Hobson stated the second lowest fencing bid was submitted by Fox Valley Fence in the amount of $28,646. Fox Valley Fence has been contacted and they assured Staff they would be able to complete the work within the appropriate time frame. It is therefore Staffs recommendation to award the bid for the fencing work at Petersen Park Field No. 2 to Fox Valley Fence in the amount not-to- exceed $28,646. Alderman Glab suggested putting the project out to bid again in an effort to get a better price. City Administrator Maxeiner responded that rebidding would push the project back about 60 days. He noted time constraints are the biggest part of Staffs concern regarding project completion. A brief discussion ensued regarding time constraints and contract issues. March 16,2009 Page 8 Alderman Murgatroyd suggested a note be made regarding this company's rescinding their bid in order to alert Staff for future bid projects. Alderman Condon concurred. City Administrator Maxeiner clarified that the money used for the project is not tax-payer dollars. Money used to fund this project is paid from Developer Donations. Alderman Condon opined the value of the project goes far beyond money. It has to do with doing the right thing for the community. Motion by Condon, seconded by Schaefer, to accept Staff's recommendation to award the bid for the Petersen Park Field No. 2 Fencing Project to Fox Valley Fence in the amount not-to-exceed $28,646. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. ENGINEERING SERVICES AGREEMENT FOR SANITARY SEWER SYSTEM IMPROVEMENTS FOR CWWTP AND SWWTP — SEC GROUP INC, IN AN AMOUNT NOT-TO-EXCEED $521,709 City Administrator Maxeiner stated Council in 2005 approved a long-term plan for wastewater services that included decommissioning of the Central Plant and redirecting flows to the South Plant. In August 2008 Council approved an Engineering Services Agreement for the design of a 4.0 million gallon per day expansion of the South Plant. Funding for the improvement was split between user charges and developer donations. City Administrator Maxeiner noted with the state of the economy and development activity slowdown, funds are not available to move forward with the planned improvement. Staff was left with two options: 1) Prepare to continue to operate the Central Plant for the foreseeable future; or 2) Keep the Central Plant operational for the short term while preparing a backup plan in case of significant equipment failure. City Administrator Maxeiner stated Option 2 appears to be the most cost- effective. SEC Group has submitted an Engineering Services Agreement for the following: 1) Modifications to the raw wastewater pumping station at the Central Plant; 2) Construction of the force main providing the conveyance between the Central Plant and the South Plant; 3) Installation of a fine screen unit at the South Plant; 4) Evaluation of operations at both plants to create a list of improvements and recommendations to keep the facilities operating effectively for a ten-year life expectancy. March 16,2009 Page 9 City Administrator Maxeiner also noted there is a remaining balance on $926,649 on the original engineering services agreement for the project which may be utilized to fund the cost of the agreement before Council this evening. It is therefore Staffs recommendation to authorize the Mayor's signature on an Engineering Services Agreement with SEC Group in the amount of$521,709 as presented. Alderman Murgatroyd stated if the Central Plant were retired, conveyance would have to be made to the South Plant anyway. Engineer Robert Wegener was in attendance and stated the original plan called for two force mains. There would ultimately be two force mains installed. At this time only one force main would be installed which would handle approximately 30% of the volume during high volume or excess flow periods. City Administrator Maxeiner stated he has had conversations with representatives of the IEPA who have indicated their support of taking this direction. Alderman Petersen stated that a contract this complicated should have come before a committee prior to Council presentation. He inquired about costs specified on page 12 referencing the number of man-hours per hour. Robert Wegener explained how the costs were separated and apportioned for the project. Alderman Peterson opined the engineering rates are excessive and they do not jibe. City Administrator Maxeiner assured Council the numbers would be reconciled with SEC Group and the contract would be brought back to Council. Alderman Glab suggested a bid process would provide more competitive proposals. City Administrator Maxeiner responded State law prevents seeking bids for engineering and/or architectural services. Mayor Low stated SEC Group is the City's Engineer because we trust the firm to act in the City's best interest. She inquired if there was a consensus that this is a viable plan currently before the City. City Administrator Maxeiner noted this matter would be brought back for Council consideration on March 30th at Council's regularly scheduled meeting. Mayor Low stated she wished to recognize the efforts of Robert Wegener who is no longer with SEC Group. She noted he has done a great job for the City and wished him well. Mayor Low then introduced Steve Cieslica of SEC Group. MAYOR STATEMENT AND REPORT Mayor Low congratulated the McHenry Rotary Club on its St. Patrick's Day Parade held on Sunday, March 15th. She noted it was a fun event and well-attended. March 16,2009 Page 10 Mayor Low also noted the Rotary Club received a Proclamation from Governor Patrick Quinn. COMMITTEE REPORTS Chairman Alderman Peterson announced a Parks and Recreation Committee is scheduled for Wednesday, March 18, 2009 at 7 p.m. in the Aldermen's Conference Room. Chairman Alderman Murgatroyd announced a Finance and Personnel Committee Meeting is scheduled for Monday, March 23, 2009 at 7 p.m. in the Aldermen's Conference Room. STAFF REPORTS City Administrator Maxeiner announced there will be an Open House at the Public Works Facility located at 1415 North Industrial Drive on Monday March 30, 2009 between the hours of 5 p.m. and 7 p.m. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. EXECUTIVE SESSION: COLLECTIVE BARGAINING Motion by Glab, seconded by Wimmer, to go into Executive Session at 8:50 p.m. to discuss Collective Bargaining. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:53 p.m. Motion by Wimmer, seconded by Santi, to go back into Open Session at 9:14 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 9:14 p.m. OPEN SESSION: MATTERS DISCUSSED IN EXECUTIVE SESSION No action was taken in Open Session regarding matters discussed in Executive Session. March 16,2009 Page 11 ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 9:15 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 9:15 p.m. Mayor City Clerk TO: Mayor and City Council FROM: Douglas P. Martin,Deputy City Administrator FOR: May 4,2009,Regular City Council Meeting RE: Request for Connection to Municipal Sanitary Sewer System,805 N.River Road ATTACHMENTS: 1. Letter from Mark Hoffmann dated 4/15/09 2. Letter from Matt Boice,dated 4/16/09 3. City Council minutes dated 2/18/08 STAFF RECOMMENDATION: To approve the request for sewer connection for 805 N River Road subject to payment of non-resident fees and with the understanding that the property will be annexed to the City within 90 days of becoming contiguous Background/Request The City Council considered and approved a request for connection to the city's sanitary sewer system for the property located at 801 N. River Road (also known as Snug harbor and Mookies) in February of last year. A letter from the owner of 801 N. River Road was recently received requesting permission for the building adjacent to 801 N. River Road to connect to the city's sanitary sewer system. The additional building, 805 N. River Road, is also outside of the city and will be used as a bar and private property room in conjunction with the restaurant building at 801 N. River Road. It was always the intention of the property owner to request connection for 805 N. River Road; however,this request was not explicitly called-out last February so staff is bringing the issue to the City Council for consideration. The nearest sanitary sewer is located on River Road, about 2,135 feet north of the site. The depth of this line is too shallow to allow the applicant to use a gravity sewer. Instead, they are proposing an E- one pump station with a force main. This is similar to the type of system used in the Lakewood Subdivision along McCullom Lake. The line will be directional bored from the site in order to minimize the disruption to the River Road right-of-way. A letter from Matt Boice of Haeger Engineering is attached confirming that the additional sewer generated from 805 N. River Road can be treated by the E-1 lift station. Analysis The line will be considered a service line and any problems are the responsibility of the owner. The City Council has allowed other unincorporated properties to connect to the sanitary sewer system. With those requests,the city has allowed hook-up upon payment of non-resident fees and has required that the property annex to the city within 90 days of becoming contiguous. 04/15/2009 10:40 0000000000 PAGE 02 cle; ALA CARTE ENTERTAINMENT CORPORATE OFFICES April 15, 2009 2330 HAMMOND DR.SUITE 0 SCHAUMBURG,IL60173 TEL;(847)80E4 400 FAX:(8471303-0112 ALUMNI CLUB Doug Martin 871 E.ALOONOUWN R0,SCWLUMBURO,IL 60173 TEL:(847)397-3100 FAX:(847)397-3259 City of Mc Henry CELTIC CROWN 4301 N.WESTERN,CHICAF30,8-EO61B TEL:(773)588-1110 FAX:(773)688-1115 CHANDLER'S 401NROSELLER13,SCHAUMBURG,K03194 Dear Mr. Martin, TEL:(847)885-9005 FAX;(847)49G-8789 BANQUETS;(847)480-7074 CRTES1,CRY C PARTY BARSYAL LAKE, B00U 80D S.ROUTE S I sincerely apologize for the misunderstanding regarding our plumbing ro TEL:t815>3668000 FA>G '5)35660a9 DEJA vu sewer hook-up permit. We were under the assumption that the job was 2624 N LINCOLN AVE,CHICAGO,IL 60614 TEL:(773)871-0205 FAx:(773)529-6442 permitted as one plan. It was always our intention to have the existing DICK'S RIVER ROADHOUSE auxiliary building located at 805 N River Rd. adjacent to the restaurant to be 702 N.RNER RD,MOUNT PROSPECT,IL 60056 TEL:(847)299-7200 FAX:(84n298-7210 hooked into the sewer. This building will be used as a bar/private party 532N.DEBON1S`c��O.IL50410 room. I understand that there are fees involved for the hook-up and have TEL:(312)266.1944 FM(312)266.5591 BANQUETS:(312)337.3838 every intention to pay the fees and have the hook-up properly permitted. FAMOUS FREDDIE'S ROADHOUSE TWO LOCATIONS All previous work performed has been inspected by the County. I look 1799 S.9USSE Rp,MOUNT PROSPECT.IL 60058 J TEL:(847)593-2200 FAX;(847)593-1486 510 5.PARK AVE,FOX LAKE,IL 60020 forward to resolving this matter with you. My secretary Judy Diller will TEL:(847)587-9677 FAX:(B47)587-5883 FINN MCCOOL'S contact you to start the application process, her direct line is 847-303-4426. . IRISH SPORTS PUS TWO LOCATIONS 72 N.WILLIAMSST,CRYSTAL LAKE,IL 50014 TEL:(815)356-1155 F/0(;016)356.1166 1941 E.ALDONOUIN RD,SCHAUMBURG,IL 60173 TEL:(847)303-5100 FAX,(6471303.5250 FINN McCOOL'S&THE LOFT Sincerely, 15 W,DIVISION ST.CHICAGO,IL 60610 TEL:(312)337-4349 FAX:(312)397.0887 THE FULL SHILLING 3724 N.CLARK ST,CHICAGO,IL 60613 TEL:R73)24H-3330 FAX(773)248 5091 THE LEG ROOM 7W.DIVISION ST,CHICAGO,ILB0610 Mark W. Hglitkiked# TEL:(312)337,2583 FAX:(312)767.9721 THE LION HEAD PUB& THE APARTMENT 2251 N.LINCOLN AVE.CHICAGO,IL60814 1 EL:(773)348-5100 FAK:(773)348.1186 METRO DELI&CAFE INSIDE UNION STATION CANAL AADAMSST,CI8CAGO,IL 80806 TEL:(312)655-0600 FAX(312)655.8646 MORETTI'S FIVE LOCATIONS 6727 N,Wan O,CHICAGO,IL 8063I TEL:(773)631.1223 FAX(773)631-1205 1645W.JACKSON ST,CHICAGO.1160102 TEL:(312)850-0208 FAX:(312)550-0163 184 5.ROUTE 12,FOX LAKE,IL 80020 TEL;(847)973-1800 FAX:(647)973-9622 1893 WALDEN OFFICE SQUARE SCNAUMBURG,IL60173 TEL;(847)397-4200 FAX:(847)397-0248 1175W.LAKE ST,BARTLETT,IL 80103 TEL:IB30))637-4992 FA%:(630)830-72970 MORETTl'S FOR BANQUETS:(630)830-3900 CADILLAC RANCH 1175W.LAKE ST,BARTLETT,IL 60103 TEL;(530)830-7200 FAX:(630)830-7297 SNUGGERY INSIDE UNION STATION CANAL&ADAMS Si,CHICAGO,IL BOW TEL:(317)441-9334 FAX:(312)441-9368 VISION 632 N.OEARBORN 5T,CHICA00.IL 80610 TEL'.(312)266-1944 FAX;(312)266-8591 BANQUETS;(312)337-3836 HAEGER ENGINEERING Main HAEGER ENGINEERING 1300 North Plum Grove Road • Schaumburg,Illinois 60173-4546 � tel:847.394.6600 consulting engineers • land surveyors fax:847.394.6608 Loop Studio �• l 300 South Wacker Drive,Suite 2435 0�- Chicago,Illinois 3 2.447.0525 1969 Y ' 2009 fax:312.447.0529 April 16, 2009 Mr. Guy Smale Plumbing Inspector City of McHenry 333 South Green Street McHenry, IL 60050 RE: Snug Harbor—Sanitary Lift Station Information McHenry County, Illinois HE Reference Number: 07-11 7EX Dear Mr. Smale, Based on your previous conversations regarding the Snug Harbor sanitary improvements, please find enclosed information detailing the capacity of the proposed E-One system (lift station) at the Snug Harbor development. Based on the calculated PE that was approved by the IEPA Sanitary Division, the estimated peak flow from both the adjacent (red) house and the existing restaurant is approximately 2,625 gallons per day (gpd). Based on the information provided by E-One Systems for the DH-152 grinder pump station, the model can accommodate flows of 3,000 gallons per day (gpd). Therefore, it is our interpretation that the proposed E-One grinder pump station can adequately handle the peak flows estimated from both the adjacent (red) house and the existing restaurant. Should you have any further questions or require additional information, please do not hesitate to contact me. Sincerely, HAEGER ENGINEERING, LE Matt J. Boice, PE, MBA Project Engineer Cc: Mr.Doug Martin,City of McHenry(w/enclosures) Mr.Brian Campbell,A La Carte Entertainment(letter only) Mr.Mark Hoffmann,A La Carte Entertainment(letter only) CHI C A GO • S CH A UMBUR G • February 18, 2008 Page 6 b. Police + ices: Police officers for traffic control during the event at the Waukegan Ro-, Green Street intersection; c. Si•na•e and bard -: -s: Signage, barricades, and traffic cones to alert drivers in the area of road closures, d. Bleachers and garbage ca : Six sets of bleachers and additional trash receptacles set up along Waukega •ad; e. Reviewing stand and PA system: The = iewing stand and PA system will be located near the finish line. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peters.- ondon. Voting Nay: None. Absent: Wimmer. Motion carried. •• 1 REQUEST FOR CONNECTION TO MUNICIPAL SANITARY SEWER — 801 NORTH RIVER ROAD Deputy City Administrator Martin stated a request was received from Haeger Engineering on behalf of the new owner of the property located at 801 North River Road, formerly Mookie's Restaurant. The owner is seeking Council permission to connect to the municipal sanitary sewer and agrees to annex to the City when the property becomes contiguous. Deputy City Administrator Martin noted the nearest sanitary sewer is located on River Road, approximately 2,135 feet north of the subject property. The depth of the line is too shallow to permit the applicant to use a gravity sewer. Haeger Engineering is proposing to install an E-1 pump station with a force main, a system similar to the one used in the Lakewood Road Subdivision along McCullom Lake. Deputy City Administrator Martin stated the City Engineer and Public Works Director have reviewed the request and have no concerns. Additionally, the property owner has agreed to be included in a Special Service Area (SSA) for the expansion of River Road Sanitary Sewer should it ever be proposed and established. Alderman Glab requested clarification as to the closest City boundary to the subject property. Deputy City Administrator Martin stated the City boundary across the Fox River is to the northwest of the property and the closest City property to the north along River Road is approximately 1/4 mile distant. Alderman Glab inquired about the size of the service line needed for a commercial business. Deputy City Administrator Martin responded the size is dependent upon the specific usage of the property. Director of Public Works Schmitt stated a gravity sewer line is normally six inches. The proposed service is an E-1 which is 1 and 1/4 inches, with a grinder pump. He noted Staff is comfortable with the proposed configuration. Alderman Schaefer expressed concern with the length of the proposed sanitary sewer line run. Director Schmitt responded Haeger Engineering designed the configuration and SEC Group reviewed the plan. It was approved by both entities. Alderman Murgatroyd requested clarification that the property owner agreed to be included in an SSA for sanitary sewer service expansion along River Road should one be established. Deputy City Administrator Martin acknowledged this was correct. February 18, 2008 Page 7 Motion by Santi, seconded by Murgatroyd, to accept Staffs recommendation to approve the connection of the property located at 801 North River Road to the City's municipal sanitary sewer system, subject to the property owner annexing the subject property to the City within 90 days of its becoming contiguous, and that the subject property be included in a Special Service Area for the expansion of sanitary sewer services along River Road, should it be proposed and established. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. • APPROVAL OF IDOT RESOLUTION AND ENGINEERING SERVICES AGREEMENT W TH SEC GROUP INC. IN THE AMOUNT OF $32,060 FOR 2008 STREET RE RFACING PROGRAM 4 irector Schmitt stated Staff is proposing the addition of the following streets to the 2008 Str-- Resurfacing Program: 1. C. • mercial Avenue from Meadow Lane to Highview Avenue; 2. Scul , r rive from Route 120 to the dead end; 3. Ramble 'oad from Route 120 to Home Avenue; 4. Charles St -et from Route 120 to Lincoln Road; 5. Mead Street Crystal Lake Road to the dead end; 6. Bull Valley Roa• om Brookwood Trail to Curran Road. Director Schmitt noted the co if resurfacing the additional streets is $267,265.40 Director Schmitt stated SE Group has submitted a proposal in the amount of $32,060 for engineering services usi ' the Illinois Department of Transportation (IDOT) required standard form. Preliminary engi -ering would include preparation of IDOT forms, bidding documents, bid tabulation and r- ommendation for bid award. Construction • engineering inspections are also included in th- greement. Director Schmitt stated it is Staffs recomme •ation to pass a supplemental IDOT resolution for road surfacing improvements in the amo of $300,000 and to authorize the Mayor's execution of an Engineering Services Agreement .th SEC Group in the amount of $32,060 for preliminary engineering and preliminary enginee •• inspection services for the additional streets to be covered in the 2008 street resurfacing pr••ram. Motion by Murgatroyd, seconded by Condon, to accept Staffs -commendation to: 1. pass a supplemental IDOT resolution for road surfacing improvem- 'ts in the amount of$300,000; and 2. approve and authorize the Mayor's execution of an Engineering Service Agreement with SEC Group in an amount not-to-exceed $32,060 for preliminary e •ineering, bid documentation preparation and tabulation, and construction inspection, for the addition of the following streets to the 2008 Road Resurfacing Program: a. Commercial Avenue from Meadow Lane to Highview Avenue; b. Scully Drive from Route 120 to the dead end; c. Ramble Road from Route 120 to Home Avenue; AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: May 4,2009,Regular City Council Meeting RE: Zoning Map Amendment to RS-4 High-Density Single-Family Residential upon annexation for the property located at 2919 Mourine Lane ATTACHMENTS: 1. Ordinance annexing the property at 2919 Mourine Lane 2. Ordinance approving a Zoning Map Amendment from E, Estate to RS-4 High-Density Single-Family Residential District 3. CDD Report to the Planning and Zoning Commission 4. Application Packet STAFF RECOMMENDATION: To approve the Ordinance annexing the property at 2919 Mourine Lane to the City of McHenry(Mayor and City Council Vote) To approve the Ordinance granting a Zoning Map Amendment to RS-4, High-Density Single-Family Residential upon annexation to the City(City Council Vote) Description of Request The property owner at 2919 Mourine Lane would like to annex to the City of McHenry and is requesting a zoning map amendment to change the zoning from E, Estate to RS-4 High-Density Single-Family Residential upon annexation to the City of McHenry. Staff Analysis The requested zoning map /amendment is compatible with the surrounding area and the City's Comprehensive Plan. The property complies with all other City zoning requirements. Planning and Zoning Commission The Planning and Zoning Commission unanimously recommended approval of the proposed zoning map amendment. ORDINANCE NO. AN ORDINANCE ANNEXING APPROXIMATELY .30 ACRES COMMONLY KNOWN AS 2919 MOURINE LANE , IN MCHENRY COUNTY, ILLINOIS WHEREAS, a written petition, signed under oath, by the legal owner of record of the real estate hereinafter described, has been filed with the City Clerk requesting annexation of said real estate to the City legally described on "Exhibit A", attached hereto and incorporated herein, the "SUBJECT PROPERTY", along with a complete and accurate plat of said real estate incorporated herein by reference, which petition has been filed in accordance with 65 ILCS 5/7-1-8;and WHEREAS, said real estate is not located within any other municipality or subject to an annexation agreement with any other municipality, and said real estate is presently contiguous to and may be annexed to the City in accordance with 65 ILCS 5/7-1-1, et seq.; and WHEREAS, the City of McHenry does not provide library or fire protection services to said real estate, so notice to the Fire Protection District or Public Library District of the annexation of said real estate is not required;and WHEREAS, the City has determined that the annexation of said real estate is in the best interest of the City, will promote sound planning and growth of the City, and otherwise enhance and promote the general welfare of the City and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY be and the same is hereby annexed to and made a part of the corporate limits of the City of McHenry, including any and all portions of adjacent street,roads or highways as provided by law. SECTION 2: The City Clerk is hereby directed to cause a certified copy of this ordinance, together with said plat, to be recorded in the Office of the Recorder of Deeds of McHenry County, Illinois. Following the recordation of this ordinance and plat, a copy thereof shall be filed in the Office of the Clerk of McHenry County, Illinois. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2009 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF , 2009 MAYOR ATTEST: CITY CLERK Exhibit A LEGAL DESCRIPTION of the SUBJECT PROPERTY ORDINANCE NO. AN ORDINANCE GRANTING A ZONING MAP AMENDMENT FROM E, ESTATE DISTRICT TO RS-4, HIGH-DENSITY SINGLE-FAMILY RESIDENTIAL FOR PROPERTY LOCATED AT 2919 MOURINE LANE IN THE CITY OF MCHENRY,MCHENRY COUNTY, ILLINOIS WHEREAS, a petition has been filed by Pamela Dietmeyer, hereinafter referred to as the "OWNER,"requesting a Zoning Map Amendment to RS-4, High-Density Single-Family Residential for the property legally described on "Exhibit A," attached hereto and incorporated herein; the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on April 2, 2009, in the manner prescribed by ordinance and statute; and WHEREAS, as a result of said hearing, the vote of the Planning and Zoning Commission recommending approval of the requested Zoning Map Amendment was (6-0); and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Zoning Map Amendment is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY shall be granted a Zoning Map Amendment to RS-4,High-Density Single-Family Residential. SECTION 2: In granting said Zoning Map Amendment the City Council finds that the requirements of Table 33 of the Zoning Ordinance have been met in that: 1. The requested zoning classification is compatible with the existing uses and zoning of property in the environs; 2. The requested zoning classification is supported by the trend of development in the general area; 3. The requested zoning classification is consistent with the objectives of the City of McHenry Comprehensive Plan; and 4. The requested classification promotes the public interest. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED and APPROVED THIS DAY OF , 2009 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: MAYOR ATTEST: CITY CLERK Exhibit A LEGAL DESCRIPTION of the SUBJECT PROPERTY Community Development Department Report File # Z-740 April 2, 2009, Public Hearing Applicant Pamela Dietmeyer 2919 Mourine Lane McHenry, IL 60051 Requested Actions • Zoning Map Amendment from E-Estate District to RS-4 High-Density Single-Family Residential. Site Information Location and Size of Property The property is located at 2919 Mourine Lane and is approximately 0.3 acres. Comprehensive Plan Designation Medium-Density Residential Existing Zoning and Land Use The subject property is currently zoned R-1 (McHenry County)and used as a single-family residence. Adjacent Zoning and Land Use North: R-1, Single-Family Residential(McHenry County) South: R-1, Single family residential(McHenry County) East: R-1, Single-Family Residential(McHenry County) West: RS-4,High-Density Single-Family Residential Description of Request Upon annexation, the applicant is requesting approval of a Zoning Map Amendment from E-Estate District to RS-4 High-Density Single-Family Residential. Staff Analysis The requested Zoning Map Amendment to RS-4 High-Density Single-Family Residential is compatible with the surrounding area and is consistent with the City's Comprehensive Plan. The adjacent properties are also zoned with similar classifications. The use has existed at the site for many years and will not change. This type of use is consistent with other uses on the street. The site complies with all other zoning requirements. Staff Recommendation Prior to Public Hearing Approval of a Zoning Map Amendment from E-Estate District to RS-4 High-Density Single- Family Residential at 2919 Mourine Lane. Staff fords that the requirements in Chapter XVI Table 33 of the Zoning Ordinance have been met. Attachments • Location Map • Application Packet • Site Plan File#Z-740 Page 1 of 2 . Community Development Department Report File # Z-740 April 2, 2009, Public Hearing LOCATION MAPS do , c. �• ?' ' O ; •- �r k� � G i v , '. � » y / / .Subjr « � ect Site tisr ', ti ' ', ,,< Z _ . ^µ , ` c re �++ i >a rs f g i • n •• �~X��•,'�y� r% fy �?:• ,s '`/ / ., T,A) ‘*`-.44;\•...? / '. ''' 4, .'.. h e�• F N ,d•.,/ '� f t- Subject Site f. Nt ,o 4v 1 ro 1004'W. (, Polo(, 41e20 5i),1•N EIV15 10.73'W .5.1rounninr.1II,I II '104,.k:' .. Eve ell: 7151t File#Z-740 Page 2 of 2 • • FORMA File Number Z 110 PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry 333 South Green Street o McHenry,IL 60050 c Tel:(815)363-2170 n Fax:(815)363-2173 1. Name of Applicant PAMELA DIETMEYER Tel 8153633485 Address 2919 MOURINE LANE,MCHENRY.IL 60051 Fax 2. Name of Property Owner SAME AS ABOVE Tel (If other than Applicant) Address Fax 3. Name of Engineer Tel (If represented) Address Fax 4. Name of Attorney Tel (If represented) Address Fax 5. Common Address or Location of Property 2919 MOURINE LANE,MCHENRY,IL 60051 6. Requested Action(s)(check all that apply) X Zoning Map Amendment(Rezoning) _.Zoning Variance-Minor _Conditional Use Permit _Zoning Text Amendment Zoning Variance _Other Provide a brief description of the Requested Action(s). For example, the operation that requires a Conditional Use Permit,the specific Zoning Variance needed, or the new zoning classification that is requested: REQUEST ANNEXATION INTO CITY OF MCHENRY FORM A Page 1 of 3 7. Current Use of Property RESIDENTIAL—SINGLE FAMILY 8. Current Zoning Classification of Property,Including Variances or Conditional Uses SAME AS ABOVE 9. Current Zoning Classification and Land Use of Adjoining Properties North: RESIDENTIAL—SINGLE FAMILY South: RESIDENTIAL—SINGLE FAMILY East: RESIDENTIAL--SINGLE FAMILY West: RESIDENTIAL—SINGLE FAMILY Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. 1. Application Fee(amount)$ 2. Narrative Description of Request 3. FORM A—Public Hearing Application 4. FORM B—Zoning Map Amendment(Rezoning)Application 5. FORM C—Conditional Use Application 6. FORM D—Zoning Variance Application 7. FORM E—Use Variance Application 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit 9. Plat of Survey with Legal Description(ON FILE WITH CITY OF MCHENRY) 10. List of Owners of all Adjoining Properties NEED INFORMATION 11. Public Hearing Notice 12. Sign(Provided by the City,to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORMA Page 2 of 3 10. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name,address, and telephone number of the owner(s). In addition, an affidavit of the owners(s)shall be filed with the application stating that the Applicant has the authority from the owners(s)to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the P pplication. 11. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicant(s) Print Name and Designation of Applicant(s) FORMA Page 3 of 3 FORM B File Number ZONING MAP AMENDMENT (REZONING) Planning and Zoning Commission City of McHenry 333 South Green Street o McHenry,IL 60050 o Tel: (815)363-2170 o Fax:(815)363-2173 Table 33 of the City of McHenry Zoning Ordinance provides that in recommending approval of a Zoning Map Amendment (Rezoning), the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Compatible with Use or Zoning of Environs The proposed use(s) or the uses permitted under the proposed zoning classification are compatible with existing uses or existing zoning of property in the environs. YES RESIDENTIAL—SINGLE FAMILY 2. Supported by Trend of Development The trend of development in the general area since the original zoning of the affected property was established supports the proposed use(s)or zoning classification. YES 3. Consistent with Comprehensive Plan Objectives The proposed use(s)or zoning classification is in harmony with the objectives of the Comprehensive Plan of the City as viewed in light of any changed conditions since the adoption of the Plan. YES 4. Furthers Public Interest The proposed use(s)or zoning classification promotes the public interest and not solely the interest of the applicant. YES FORM B Page 1 of 1 o fi M a PLAT OFSUVY .� 0a. OF PROPERTY DESCRIBED AS �'�� z m 1 T I '- LOTS 1 AND 2 IN BLOCK 3 IN HUNTERVILLE PARK SUBDIVISION A SUBDIVISION OF PART OF THE • '� m 0 g m SOUTHWEST QUARTER OF SECTION 25 AND PART OF THE SOUTHEAST QUARTER OF SECTION 26. TOWNSHIP ryg0� W a s` e o "a W O Z V 45 NORTTI. RANGE 8 EAST OF 1HE THIRD PRINCIPAL MERIDIAN, ACCORDING TO TiE PLAT THEREOF ' z co? O ? O S RECORDED MARCH 34 1929 AS DOCUMENT Na 87599, IN BOOK 7 O PLATS+ PAGE 4, IN MCHENRY JJ y o y4 2 g J� X=� y COUNTY. IwNaS . ' 11111..LOTSS4 A:=d 0 14 • GRAPHIC SCALE 9 ..........................0 N ' i NNW 1nW no JO G 15 70 •f3 '1 , R O g .S ',. i :t� ( IN FEET ) I/S OA'NW_Y P • /'•;:4....3, ,` (; II; y 1 Inch s 90 it OF UNE :. .." ''1 LEGEND LOT �' �' *".`i O FOUNDT ON PIN FENCE LINE `t�, $o', i \ 9' `.7 O Q SET IRON PIN N IS QB'NWLY • a .r` . LOT 1 OQ • PK NAIL OF CORNER _. ' 6,512 sq. ft. (i yr N£LL HEAD / ;t'..+.". $ C Rh W000 SERVICE POLE ✓ / �.: L°' 0.15 acres — -- —10'EASEMENT UNES N RVEYED UNES �ASI' .:. 40 i4 25'BUILDING SETBACK LINES 2,� s. . ,�GOOD FENCES LOT 2 .J`) q --0—o—CHAT FENCES N / 6,512 sq. f t, —o—x—CHAIN UNK FENCES \ ,\-\ 0,15 acres 414414k x—x—WIRE FENCES / y'` • `s?�S' OQ� + tom i m o 0.00' MEASURED DISTANCE/BEARING \ J (0.007 PLATTED DISTANCE/WEARINGry -c- .{ tort,4404sit OC �� 1.\I ti� / 1� INs: v$c$ gc>itTEVEN L=.5P1 m E�u i •0 ROSSMAN is% / ,l LOT 3 s.'��,. ��' �e m i- Gr Off/ 0 cc a u w �` McHIL . ;aw / \G CC `� j,,,,Th STATE of ILLINdS) J� s/OHALLNN�S LOT 9� • Z ",�COUNTY OF MCHENRY) µY1°"'N / S Oi I, Sll VEN L ROSSMAN. IWNdS PROFESSIONAL LAND SURVEYOR Na 35-3324, HEREBY fl $E 3 rs FS CERTIFY THAT UNDER MY DIRECTION I HAVE CAUSED THE ABOVE DESCRIBED PROPERTY 4.� IT 5 TO BE SURVEYED AND THAT ACCORDING TO THE FOUND ARTIFICIAL MONUMENTAIION AND • t k E v THAT THE PLAT DRAWN HEREON IS A TRUE AND CORRECT REPRESENTATION OF SAID SURVEY. sC gi THIS PROFESSIONAL SERVICE CONFORMS TO THE CURRENT IWNOIS MINIMUM STANDARDS FOR pgOFESSIONAL C. F o,_ ci A BOUNDARY SURVEY. DESIGN FIRM 6-/6-0 i? EXPIRES 11/30/2008 NO. 184-004015 NOTE COMPARE All POINTS BEFOFE BUILDING BY SANE AM)AT ....elf,' ONCE REPORT ANY DIFFERENCE NO DISTANCE SHOULD BE AssNm BY SCALING. NO UNDERGROUND yJPROVEMFNTS NAVE BEEN LOCATED UNLESS JOB 1} 081190G NO UN AND NOTED DRAM BY: BY: ROD WIRE SCALE: FIELD PREPARED FOR NO REPRESENTAnON AS TO O'ST EJSHIP.USE.LO POSSE590N L.R. 1CHECXED S.L.R. 5/15/08 1"=30' SR., L.T.R. Pamela DT e tm eyer BE O HEREON AC RUM TO ABSTRACT,IDLE OR LOCAL ORDINANCES FOR MY ADd110NAL RESTRICTIONS.EASOIIEJITS al mums LINES 703 RIDGEVIEW DRIVE 815 No ABSTRACT.NOR TITLE ooNH111ENT.NOR RESULTS of DUE BASELINE PROFESSIONAL SERVICES CORP. McHENRY. ILLINOIS, 60050 385-22T7 "NOD CtliPONA1E SEAL FlNBEISHED THE s ,NETS NAY COST DEVOTES CERTIFIED COPY DOCUMENTS OF RECORD MICN WOULD AFFECT 1HS PARCEL. AGENDA SUPPLEMENT To: Mayor and City Council From: Bill Hobson,Assistant City Administrator For: May 4, 2009 Regular City Council Meeting Re: 2009 Antique Truck and Tractor Show Recommendation: To approve a request for use of Petersen Historic Farm for the annual Antique Truck and Tractor Show on October 3 and 4, 2009,with live music, CSO services for traffic control,temporary advertising signs, and wavier of all associated fees. Darick Franzen is requesting permission to hold the fifth annual Antique Truck and Tractor Show at Petersen Historic Farm on Saturday, October 3rd from 9:00 AM to 5:00 PM, and Sunday, October 4th from 9:00 AM to 5:00 PM. Attractions at the event would be similar to past years and include a petting zoo, pony rides, raffle, hayrides, farmers market, and a garden tractor pull on Sunday. Basic concessions will be sold, a deejay will play music and make announcements, and the McHenry Landmark Commission will setup a tent to display selected antique items from the farmstead. Live music will be featured on Saturday only from 3:00 PM to 5:00 PM. One addition that Mr. Franzen would like to include as a portion of the 2009 show is an antique tractor pull on Saturday. The location that was developed for the garden tractor pull will be slightly expanded in order to be utilized. The proposed tractor pull will be run by an official from the United States Antique Pullers Association. This type of arrangement has worked well for the garden tractor pull and staff does not have any concerns with the addition. The Police Department has agreed to provide a Community Service Officer to assist with traffic control. Patrons of the show will be directed to park in the hayfield across the road from the farm. Mr. Franzen is also seeking permission to place a 4'x8' double-sided sign in front of the farm on McCullom Lake Road and a cube van with signage identical to the event poster would be parked at sponsor locations throughout the city. A $3.00 admission fee will be collected at the gate-with proceeds going to the FISH Food Pantry of McHenry County. The show has raised a total of$27,000 over the past three years for the FISH Food Pantry. 1. Y AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson, Assistant City Administrator FOR: May 4, 2009, Regular City Council Meeting RE: Annual Citywide Mosquito Management Program Recommendation: 1. Authorize the Mayor to execute the attached agreement with McHenry Township for Mosquito Management not to exceed $12,337.50; IAuthorize the Mayor to execute the attached agreement with • Clarke Environmental Mosquito Management, Inc. not to exceed $7,000; 3. Authorize the Mayor to request no more than two additional citywide treatments as needed, not to exceed $6,916.80 per application; and 4. Authorize sprayings at Veterans Memorial Park as needed, prior to the city band concerts not to exceed $1,125. Attached are agreements for the McHenry and Nunda Township portions of the city for 2009 mosquito management. The cost for the proposed program remains the same as 2008 with no increase in cost or changes in service. The city's proportionate share of the contract with McHenry Township is $12,337.50. The base price to treat the Nunda Township portion of the city is $7,000, which includes Phase I, II, and III of the program for larval control as detailed in the attached proposal from Clarke Environmental Mosquito Management, Inc. Phase IV of the proposal offers optional treatments for adult mosquito management that may be needed throughout the summer on a citywide basis. The fee for these applications is $6,916.80 per treatment. Last season, the city ordered two additional treatments. The cost to treat Veterans Memorial park as needed prior to city band concerts is $1,125 and. $200 per request for other special events. Treatments prior to Fiesta Days and Independence Day fireworks will continue to be provided at no additional cost. Total authorization requested from the City Council for the 2009 mosquito abatement program, assuming that two additional "as needed" applications are used is $34,296.10. The approved budget for this service is $28,000. However, there are funds in the Administration Contractual account to cover the added costs should the treatments be necessary. ' t Agreement THIS AGREEMENT made the 9`h day of March, 2009 by and between McHenry Township located in McHenry County, Illinois, a unit of local government as established under the laws of the State of Illinois and hereinafter referred to as the "Township"; and the City of McHenry located in McHenry County, Illinois, a municipality as established under the laws of the State of Illinois and hereinafter referred to as the"Village/City" and WHEREAS, the Township and Village/City as adjoining units of local government wish to cooperate in providing mosquito control benefits to the electors or voters of their respective units of local government pursuant to the State of Illinois Constitution of 1970, Article VII, Section 10 of the State of Illinois and Ill. Rev. Stat. 1983, Chapter 127, Section 741 et al; and WHEREAS, in order for both parties to benefit in the economies of large scale mosquito abatement programs; and WHEREAS, the Village/City is located within the Township so that effective mosquito abatement for the Township is possible only if the adjoining areas within the municipality are effectively treated; and NOW, THEREFORE, for the consideration as hereinafter contained, the Township and Village/City hereby agrees as follows: 1. The Township has solicited bids for a contract or contracts for providing mosquito abatement service by larviciding for the 2009 season for the Township including areas within the boundaries of the Village/City. 2. The Village/City agrees to be liable for fifty(50%)per cent of the cost of said contract for mosquito abatement by larviciding for the services provided within the boundaries of the Village only up to a ceiling amount of$12,337.50 for the 2009 season. 3. The Village/City shall within thirty(30) days of invoicing by the successful bidder, pay said share of the cost of said service subject to the cost limitations as set forth above. 4. The rights and obligations of each party under this Agreement shall not be transferable or assignable without the prior written consent of the opposite party. 5. This Agreement contains the entire agreement of the parties and any amendment or modification, in order to be effective, must be in writing signed by the party against whom any waiver, charge, extension or discharge is sought. IN WITNESS WHEREOF, the parties have executed this Agreement mentioned and attached hereto a copy of the Resolution or Ordinance passed by the local government unit authorizing the execution of this Agreement by the proper officer of the local government unit. CITY OF MCHENRY McHENRY TOWNSHIP By: By: 0 . �o� ►-,o��s MAYOR/PRESIDENT SUPERVISOR ATTEST: ATTEST: CLERK CLERK • • I59 NORTH GARDEN AVENUE CLARKE. P.O. Box 72I 97/RosELLE,IL 60172 www.clarkemosquito.com TOLL-FREE.800.323-5727 Mosquito Control PH:630-1394-2000 FAX:630-894.1774 April 2, 2009 Bill Hobson City of McHenry SERVICE 333 S. Green Street McHenry, IL 60050 PRODUCTS Dear Bill, The mosquito season is not far behind, and due to the City's practical EQUIPMENT planning and execution of your automatic renewal, you have gotten a head- start on your 2009 mosquito control program. EDUCATION Clarke Environmental Mosquito Management, Inc. hereby confirms the professional services agreement with the City of McHenry for larval control within Nunda Township and adult mosquito control services (citywide)for the 2009 season. The cost for 2009 shall be held at the 2008 price of$7,000.00 for larval control services with an additional $1,125.00 for special event treatments. City wide adult mosquito control will be performed following authorization by the City at the 2008 price of$6,916.80. The City must execute the intergovernmental agreement with McHenry Township to receive larval control services within the City. That cost will also be held for 2009 at$12,337.50. These agreements guarantee our commitment to provide the highest quality of mosquito control seamless service from season to season. Thank you for the confidence you have placed in Clarke. We sincerely appreciate the continuous opportunity to service the City of McHenry. If you have questions regarding any aspect of your contract or services, please feel free to contact me at (630) 671-3112. Sincerely, Gtobat Sotutiona for eoifrea, a Balis Mosquito Controt`" e Mosquito Control Solutions _ . �. CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. PROFESSIONAL SERVICES OUTLINE FOR THE 2008 CITY OF McHENRY (NUNDA TOWNSHIP PORTION AND ULTRA LOW VOLUME MISTING) ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM PART I. GENERAL SERVICE A. Aerial Survey and Geographic Information System (GIS) Mapping B. Computer System and Record Keeping Database C. Public Relations and Educational Brochures D. Mosquito Hotline Citizen Response—(800) 942-2555 E. Comprehensive Insurance Coverage naming the City of McHenry additionally insured F. Program Consulting and Quality Control Staff Part II. SURVEILLANCE AND MONITORING A. Floodwater Mosquito Migration Model The use of weather data and computer model to predict the arrival ofAedes vexans brood (hatch) and peak annoyance periods. Clarke will contact the customer representative and inform him of the impending brood arrival. B. Arbovirus Surveillance-Operation virus isolation gravid traps to collect Culex mosquitoes for West Nile Virus/St Louis Encephalitis detection. Mosquitoes will be collected and pooled according to species and tested utilizing VecTestTm WNV/SLE Antigen Assay. VecTestlM WNV-SLE is a rapid immunochromatographic assay designed for use in the field to detect West Nile virus and/or St. Louis Encephalitis virus in infected mosquito vectors. Traps are part of McHenry Township Intergovernmental Agreement 50/50 split program and located in the City of McHenry(McHenry Township). C. New Jersey Light Trap Network-Operation of New Jersey light traps within the City to monitor and evaluate adult mosquito activity. These are used to determine density and distribution of mosquito species in area. Traps are part of McHenry Township Intergovernmental Agreement 50/50 split program and located in the City of McHenry within McHenry Township. D. Weather Monitoring -Operational Forecasts Part III. LARVAL CONTROL A. Targeted Mosquito Management System (TMMSTM) computer database and site management. B. Larval Site Monitoring: Nine(9) inspections € CLARKE. GLOBAL SOLUTIONS FOR MOSQUITO CONTROL www.clarkemosquito.com . :ft 44',, Mosquito Control Solutions -00 Part III. LARVAL CONTROL (Con't) 1. Three (3) Complete Inspections of 19 potential breeding sites 2. Six(6)targeted inspections of 6 known breeding sites. 3. Inspections of sites called in by residents on the Mosquito Hotline. C. Prescription Larval Control control with VectoLex®(Bacillus sphaericus), VectoBac® (Bacillus thurigiensis var. israelensis), Altosid®(methoprene)or Abate@(temephos). D. Catch Basin Control: Two (2)treatments of 460 catch basins, inlets, and manholes per treatment with VectoLex®or Altosid®, 30 day sustainable larvicides. Part IV. ADULT MOSQUITO MANAGEMENT'" A. Adulticiding in mosquito harborage areas. 1. Two (2) scheduled truck Ultra Low Volume(ULV)treatments with Biomist®, Mosquitomist®or synthetic pyrethroid insecticide for Peterson Park for Independence Day Fireworks and Fiesta Days at no charge. 2. Nine (9) scheduled truck applications with Biomist®, Mosquitomist®or synthetic pyrethroid of Veterans Park for the City Band Concert at$1,125.00 for the season. 3. Truck applications with Biomist®, Mosquitomist®or synthetic pyrethroid of Knox Park, as requested, at $200.00 per application. B. Adulticiding in Residential Areas. 1. Community-wide truck ULV treatments of 144.1 routed miles of streets with Biomist®, Mosquitomist® ULV or synthetic pyrethroid insecticide at $6,916.80 per treatment. C. Adulticiding Operational Procedures 1. Notification of community contact. 2. Weather limit monitoring and compliance. 3. Notification of residents on Clarke Call Notification List. 4. ULV particle size evaluation. 5. Insecticide dosage and quality control analysis. EMM Program Cost for Parts I, II & Ill and IV. A (1): $7,000.00 a CLARKE_ GLOBAL SOLUTIONS FOR MOSQUITO CONTROL www.clarkemosquito.com Mosquito Control Solutions ,41 CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. CLIENT AGREEMENT AND AUTHORIZATION THE 2008 CITY OF McHENRY ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM TERM AND TERMINATION. This Agreement has an Automatic Renewal Clause. The term of the Agreement shall commence on the date when both parties have executed this Agreement and shall continue for a period ending on December 31, 2008 (the"Initial Term"). Unless either party hereto provides the other party with written notice prior to the end of the Initial Term or any subsequent renewal term, this Agreement shall automatically continue to renew for additional term, each term having a duration equal to the Initial Agreement. If a party hereto fails to comply with a provision of this Agreement, then the other party shall have the right to terminate this Agreement if it gives written notice of the default to the defaulting party and the defaulting party fails to cure the default within sixty days of receipt of said notice. II. PRICE INCREASES. The price for the services rendered hereunder may be increased by Clarke Environmental Mosquito Management, Inc. ("Clarke")on the first day of any Calendar year commencing on January 1, 2008 (a"Price Increase Date")by a percentage which shall not exceed the greater of the percentage increase of the consumer price index during the calendar year which immediately precedes the Price Increase Date or five percent(5%). Clarke Environmental Mosquito Management, Inc. may petition the City of McHenry at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the cost of operations that could not be reasonably foreseen by a prudent operator. New areas to be covered will be pro-rated to the program cost at the rates in effect at the time. III. PROGRAM PAYMENT PLAN. For Parts I, II, Ill and IV Al as specified in the 2008 Professional Services Cost Outline,the total for the 2008 program is$6,300.00. The payments will be due on July 1, August 1 and September 1, 2008 according to the payment schedule below. Any additional applications beyond the core program will be invoiced when the application is completed. PROGRAM PAYMENT PLAN Month 2008 July 1 $1,750.00 August 1 $1,750.00 September 1 $1,750.00 October 1 $1,750.00 TOTAL $7,000.00 For City of McHenry: Sign Name: Title: Date: For Clarke Environmental Mosquito Management, Inc.: Name: Title: Control Consultant Date: George Balis CLARKE. GLOBAL SOLUTIONS FOR MOSQUITO CONTROL www.clarkemosquito,com