HomeMy WebLinkAboutMinutes - 01/14/2008 - City Council REGULAR MEETING
JANUARY 14, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, January 14, 2008 in the Council Chambers of the Municipal Center.
_ At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd,
Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator
Martin, Assistant City Administrator Hobson, Director of Finance Black, Director of Public
Works Schmitt, Chief of Police O'Meara, Director of Community Development Napolitano,
Director of Parks and Recreation Merkel. Absent: None.
PUBLIC INPUT SESSION — 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
CONSENT AGENDA
Motion by Schaefer, seconded by Santi, to approve the Consent Agenda as
presented:
A. Request to advertise for bids for 2008 Parks and Recreation Brochure and City
Newsletter printing services;
B. Letter of Credit reduction no. 1 — Legend Lakes Neighborhood 1 Subdivision,
$1,819,223.13;
C. Letter of Credit reduction no. 1 — The Oaks at Irish Prairie Subdivision,
$1,677,730.34;
D. List of Bills:
ACCRA INDUSTRIES INC 356.50
ACCURINT FOR LAW ENFORCE 111.00
ACE HARDWARE, BJORKMAN'S 63.49
ACE TOWING & RECOVERY 25.00
ACME BRICK & SUPPLY CO 150.00
ADAMS ENTERPRISES INC, R 1,843.98
ADAMS STEEL SERVICE INC 285.00
ALEXANDER LUMBER CO 435.02
ALLIED SYSTEMS GROUP 4,736.38
AMERICAN RED CROSS OF GR 425.00
AQUAPREP 5,098.50
ARAMARK WORK APPAREL & U 1,112.44
B&W CONTROL SYSTEMS INTE 2,412.49
BADGER METER INC 920.00
BARTA, RON 187.50
BAXTER & WOODMAN 2,927.84
BEACON ATHLETICS 69.00
BECKER, CASSANDRA L 110.63
BOTTS WELDING & TRUCK SE 46.00
BUSS FORD SALES 337.80
CDW GOVERNMENT INC 37.99
CENTEGRA OCCUPATIONAL ME 1,175.95
CENTURY SPRINGS 22.40
CHICAGO INTERNATIONAL TR 934.23
CLARKE ENVIRONMENTAL MOS 12,438.00
COMMUNICATIONS REVOLVING 230.00
CRESCENT ELECTRIC SUPPLY 8.50
CURRAN CONTRACTING COMPA 640.32
D'ANGELO NATURAL SPRING 45.00
DELL MARKETING LP 4,904.35
DOWE & WAGNER INC 152.00
EAST JORDAN IRON WORKS 1,595.00
EPCO PAINT 62.39
FAST EDDIES CAR WASH 81.70
FISCHER BROS FRESH 576.44
FOGLESONG, HEATHER 8.00
January 14, 2008
Page 2
FOXCROFT MEADOWS INC 104.44
GITZKE, WILLIAM 1,622.80
HACH COMPANY 295.00
HARM'S FARM 569.00
HD SUPPLY WATERWORKS 260.00
HMBI 241.84
HOGEL, TRACIE 28.00
HOLIAN INSULATION COMPAN 4,725.00
HP SHOOTING CENTER INC 330.00
IACP 85.00
ILLINOIS AUDIO PRODUCTIO 198.00
IMSI 79.90
IPELRA 175.00
IPPFA 500.00
JONES TRAVEL & TOUR 750.00
JULIE INC 211.70
KALE UNIFORMS INC 1,218.15
KIMBALL MIDWEST 795.78
LEACH ENTERPRISES INC 16.40
LET ME ARRANGE IT INC 635.00
LOCK & KEY SPECIALTY 333.00
MCHENRY COMMUNITY HIGH S 53,418.40
MCHENRY COMMUNITY SCHOOL 99,205.60
MCHENRY COUNTY SUPPLY IN 30.72
MCHENRY NAPA 298.94
MCHENRY PUBLIC LIBRARY 41,680.00
MCHENRY TOWNSHIP FIRE PR 42,018.00
MEYER MATERIAL COMPANY 671.27
MID AMERICAN WATER OF WA 29.10
MID-STATES ORGANIZED CRI 200.00
MIDCO 157.50
MINUTEMAN PRESS OF MCH 588.09
NATIONAL ARBOR DAY 279.00
NET SPECIALISTS INC 1,199.40
NORTH AMERICAN SALT CO 30,642.94
PACE 14,599.52
PALMER, MIKE 60.00
PETROLIANCE LLC 6,963.42
RELIABLE SAND & GRAVEL 2,418.88
RESERVE ACCOUNT 1,500.00
ROC CONSTRUCTION SUPPLY 248.35
SAFETY SUPPLTY ILLINOIS 262.09
SEC GROUP INC 69,398.18
SHORE GALLERIES INC 4,172.40
SIGNS BY FRY 206.00
SIRCHIE FINGER PRINT LAB 291.77
STANS OFFICE TECHNOLOGIE 1,122.61
STAPLES BUSINESS ADVANTA 457.07
TRAFFIC CONTROL & PROTEC 417.51
TURF PROFESSIONALS EQUIP 41.26
ULTRA STROBE COMMUNICAIT 2,125.00
UNITED PARCEL SERVICE 25.57
USA BLUEBOOK 610.53
VALLEY VIEW ACRES 375.00
VIKING CHEMICAL COMPANY 776.00
WASTE MANAGEMENT OF WI P 12,881.09
WELLS FARGO BANK NA 393.98
WITT, CINDY 1,750.00
ZEE MEDICAL INC 110.95
ZINANNI, VICKIE 33.80
ZMT INC 1,119.20
GRAND TOTALS 450,538.99
FUND TOTALS
GENERAL FUND 69,261.45
MOTOR FUEL TAX FUND 30,642.94
DEVELOPER DONATION FUND 236,322.00
TIF FUND 797.50
CAPITAL IMPROVEMENTS FUND 39,521.28
WATER/SEWER FUND 50,418.36
UTILITY IMPROVEMENTS FUND 12,441.50
INFORMATION TECHNOLOGY FUND 6,936.14
RETAINED PERSONNEL ESCROW 3,303.84
POLICE PENSION FUND 893.98
January 14, 2008
Page 3
TOTALS 450,538.99
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
_._. Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO AMEND EXISTING CONDITIONAL USE PERMIT TO ALLOW OUTDOOR
SALES AND STORAGE—AMERICAN UPHOLSTERY, 4611 WEST ELM STREET
Director of Community Development Napolitano stated a request was submitted by
Mr. William Walsh, seeking an expansion of the existing conditional use permit for his
business located at 4611 West Elm Street. Director Napolitano noted the conditional use
permit granted by City ordinance ORD-05-1252 allows the outdoor storage of cars, trucks
and job-related items and the outdoor display of pontoon trailers. The ordinance did not
provide for outdoor sales and display on the premises.
Director Napolitano stated the City's Zoning Ordinance requires an applicant who is
seeking an expansion of an existing conditional use permit to first appear before Council
with the request. Council may either approve the request or direct the applicant to appear
before the Planning and Zoning Commission at a public hearing to allow an opportunity for
public input regarding the request.
Director Napolitano reported the outside display area would be surrounded with a 4-
foot high picket fence. The items to be displayed, i.e. gazebos, wooden play sets, outdoor
kitchens, etc., would offer an opportunity for the community to purchase these items locally
—" as they are not available elsewhere in the City.
Director Napolitano noted Staff reviewed the request and supports Council approval
of the request. It is therefore Staffs recommendation that Council approve an ordinance
granting the expansion to the existing conditional use permit.
Alderman Glab suggested some restrictions be placed on the permit for outdoor
display.
Chief of Police O'Meara departed Council Chambers at 7:40 p.m.
Motion by Murgatroyd, seconded by Peterson, to accept Staffs recommendation to
pass and approve an ordinance granting an expansion of the conditional use permit for the
property located at 4611 West Elm Street, previously granted by Ord-05-1252, to allow the
outdoor sales and display of gazebos, wooden play sets, outdoor kitchens, arbors, and
pergolas.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
January 14, 2008
Page 4
ENGINEERING SERVICES AGREEMENT FOR SANITARY SEWER LIFT STATION '�-
SCADA SYSTEM WITH SEC GROUP INC AND REQUEST TO SEEK BIDS FOR SCADA
EQUIPMENT AND SERVICES
Director of Public Works Schmitt stated in recent years the Public Works Water and
Sewer Divisions have replaced most of the existing alarm monitoring system for various
infrastructure components with a modern Supervisory Control and Data Acquisition
(SCADA) System. However, the City's lift stations have yet to be upgraded with the SCADA
System.
Chief O'Meara re-entered the Council Chambers at 7:42 p.m.
Director Schmitt noted the South Wastewater Treatment Plant (SWWTP) is
operating under the SCADA System which can be expanded to accommodate the
installation of SCADA on each sanitary sewer lift station. SEC Group has performed the
System integration on Well #12, the SWWTP, and on the equipment upgrades to the
Central Wastewater Treatment Plant (CVW TP). The engineering services agreement with
SEC Group includes:
1. integration services;
2. bid specifications and documents;
3. management of control panel installations;
4. Staff SCADA System training.
Director Schmitt stated it is Staffs recommendation to enter into an engineering
services agreement with SEC Group to provide SCADA System installation for the sanitary
sewer lift station. Staff also requests authorization to publicly bid the purchase of SCADA
equipment and electrical contractor services for the project.
Alderman Santi noted wireless communication is an upgrade for the sanitary sewer
system and is necessary in order to keep up with new technology.
Alderman Murgatroyd inquired if this is the last component to the SCADA System
installation project. Director Schmitt responded this project would be the last major
component in the System installation. The SCADA System provides an extensive amount -
of data to Staff.
Motion by Santi, seconded by Condon, to accept Staffs recommendation to:
1. enter into an engineering services agreement with SEC Group to provide SCADA
System installation for the sanitary sewer lift station in an amount not-to-exceed
$99,700;
2. authorize the public bid for purchase of SCADA equipment and electrical
contractor services for the project.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
January 14, 2008
Page 5
STAFF REQUEST FOR:
1. APPROVAL OF RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY
_ UNDER THE ILLINOIS HIGHWAY CODE:
2. APPROVAL OF PRELIMINARY ENGINEERING/ENGINEERING INSPECTION
SERVICES AGREEMENT FOR 2008 STREET RESURFACING PROGRAM
— SEC GROUP IN AMOUNT OF $32,140:
3. AUTHORIZATION TO BID THE 2008 STREET RESURFACING PROGRAM
Director Schmitt noted the approved 2007-2008 budget includes $300,000 for street
maintenance and repair. Staff has prepared a list of streets to be included in this year's
resurfacing program based on the 1999 Pavement Management Report prepared by
Infrastructure Management Services of Arlington Heights, Illinois. Staff has verified and
inspected the current pavement conditions of the streets included in this year's resurfacing
program. As a result, Staff recommends the inclusion of the following streets in the 2008
Street Resurfacing Program:
1. Main Street (Front Street to Crystal Lake Road)
2. Borden Street (Main Street to Route 120)
3. First Avenue (Washington Street to City Limits)
4. Winslow Circle (Waters Edge Drive to cul-de-sac)
5. Woodmar Court (Waters Edge to cul-de-sac)
6. Pin Oak Court (Ojibwa Lane to cul-de-sac)
7. Tamarack Court (Ojibwa Lane to cul-de-sac).
Director Schmitt reported the estimated cost of construction for the program is
$267,834.60. SEC Group has proposed an engineering services agreement to provide
preliminary engineering and engineering inspection services based on the cost estimate of
the project in the amount of$32,140, 12% of the total construction costs.
Director Schmitt stated it is Staffs recommendation to move forward with the 2008
Street Resurfacing Program and to:
1. pass an MFT resolution for improvement by municipality under the Illinois
Highway Code;
2 approve an engineering services agreement for preliminary
engineering/engineering inspection services in an amount not-to-exceed
$32,140;
3. authorize the public bid of the program.
Alderman Murgatroyd inquired if there was a possibility that more MFT funds would
become available when the program is implemented. City Administrator Maxeiner
responded Staff is in the process of reviewing additional streets which could be added to
the program should more funds be available. City Administrator Maxeiner noted in order to
utilize MFT funds, permission must be granted in advance of the project. Staff will make
every effort to ensure the City maximizes the funds available for the project.
Responding to Alderman Peterson's inquiry regarding potential traffic pattern
changes such as a right turn only lane from Main Street onto Crystal Lake Road, City
-� Administrator Maxeiner stated no changes are anticipated.
Alderman Condon stated it could be considered in the Main Street Sub-Area Plan.
January 14, 2008
Page 6
Motion by Schaefer, seconded by Glab, to accept Staff s recommendation to move
forward with the 2008 Street Resurfacing Program and to:
1. pass an MFT resolution for improvement by municipality under the Illinois
Highway Code;
2 approve an engineering services agreement for preliminary
engineering/engineering inspection services in an amount not-to-exceed
$32,140;
3. authorize the public bid of the program.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
STAFF REQUEST REGARDING PUBLIC WORKS FACILITY LOCATED AT 1415
INDUSTRIAL DRIVE:
1. APPROVAL OF PROPOSAL FOR ARCHITECTURAL DESIGN SERVICES —
GILLESPIE DESIGN GROUP. $79,800;
2. APPROVAL OF PROPOSAL FOR PROJECT/CONSTRUCTION
MANAGEMENT SERVICES — DIXON CONSTRUCTION GROUP, 8% OF
TOTAL BIDS AWARDED FOR RENOVATION AND RECONSTRUCTION
SERVICES PLUS $5,000 FOR PRECONSTRUCTION SERVICES
Director Schmitt stated at its July 16, 2007 regularly scheduled meeting Council
approved a proposal submitted by Gillespie Design Group to develop a concept plan for the
newly purchased building located at 1415 Industrial Drive. The building is to be converted
into a Public Works facility which would house Public Works Administration, Water Division
and Street Division. Also included in the concept plan is 7,000 square feet to be used for
evidence storage and a future emergency dispatch center for the Police Department.
Director Schmitt noted the tenant has vacated the premises and the City is now
ready to move forward with the conversion process. The next step is to prepare
construction drawings suitable for the bidding process. A proposal for architectural design
services has been submitted by Gillespie Design Group in an amount not-to-exceed
$79,800.
Director Schmitt stated Staff would prefer to approach the renovations of the public
works facility similar to the construction of the Municipal Center and utilize a
Project/Construction Management Service. The Project Manager would serve as the
"General Contractor". The City would, however, receive the bids and make payments
directly to the sub-contractors. Director Schmitt stated Dixon Construction Group has
submitted a proposal to perform this function for the City. The amount of the proposal is 8%
of the total bids awarded plus a maximum of$5,000 for pre-construction services.
r
Director Schmitt stated it is Staffs recommendation to approve the following
regarding the renovation of the-building located at 1415 Industrial Drive:
1. proposal for architectural design services submitted by Gillespie Design Group,
in an amount not-to-exceed $79,800;
January 14, 2008
Page 7
2. proposal for Project/Construction Management Services submitted by Dixon
Construction Group, in the amount of 8% of total bids awarded for renovation and
reconstruction services plus $5,000 for preconstruction services.
Council expressed enthusiasm that the project was moving forward.
City Administrator Maxeiner noted the Director of Public Works is anticipating
moving the Public Works Administration to the new building, which was not included in the
former plans.
Motion by Wimmer, seconded by Santi, to accept Staff s recommendation to
approve the following regarding the renovation of the building located at 1415 Industrial
Drive:
1. proposal for architectural design services submitted by Gillespie Design Group,
in an amount not-to-exceed $79,800;
2. proposal for Project/Construction Management Services submitted by Dixon
Construction Group, in the amount of 8% of total bids awarded for renovation and
reconstruction services plus $5,000 for preconstruction services.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCE AMENDING TERM OF CURRENT INTERGOVERNMENTAL AGREEMENT
FOR THE PURCHASE OF ELECTRICAL POWER — NORTHERN ILLINOIS
GOVERNMENTAL ELECTRIC COOPERATIVE
Director of Finance Black stated Council in November 2006 approved an
intergovernmental agreement to purchase electricity from a third party provider. The
agreement also included the City of Woodstock, the Village of Lake in the Hills, and the
Village of Huntley. The agreement was with the Northern Illinois Governmental Electric
Cooperative (NIGEC) and covered a 17-month period expiring June_1, 2008. Director Black
noted the term of the agreement, as well as the joint cooperative's initial electricity
purchase, were set to coincide with the State of Illinois contract with suppliers resulting
from the state's power auction.
Director Black reported the City of McHenry, as well as the other cooperative
members, entered into an agreement to purchase electricity with Constellation Energy in
January 2007. Based on Constellation's estimates, the City's cost savings will be
approximately $250,000 or 32.2% of the City's total electricity bill during the contract term.
Director Black stated the remainder of the agreement language remains unchanged
and it is Staffs recommendation to extend the term of the contract until January 2013.
Alderman Murgatroyd inquired if there was an "out" clause. Director Black
responded each governmental entity has the option not to participate in the requests for
proposal.
January 14, 2008
Page 8
Motion by Murgatroyd, seconded by Santi, to accept Staff s recommendation to '1-
approve an intergovernmental agreement for the purchase of electricity from Constellation
Energy with a term expiring January 2013.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR— STATEMENT AND REPORT
There was no Mayor Statement or Report.
COMMITTEE REPORTS
There were no Committee Reports
STAFF REPORTS
City Administrator Maxeiner announced the McHenry Municipal Center is one of the
early voting locations designated by the County Clerk. Early voting began this morning.
Voters enter the Municipal Center at the Court entrance between the hours of 8:30 a.m.
and 4:30 p.m. on Monday through Friday; and from 9 a.m. until 1 p.m. on Saturday. Early
Voting concludes on January 31 .
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
EXECUTIVE SESSION: LITIGATION
Motion by Murgatroyd, seconded by Wimmer, to go into Executive Session to
discuss Litigation at 8:06 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:13 p.m.
Motion by Wimmer, seconded by Santi, to go back into Open Session at 8:26 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:26 p.m.
January 14, 2008
Page 9
ADJOURNMENT
Motion by Wimmer, seconded by Schaefer, to adjourn the meeting at 8:26 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned.at 8:26 p.m.
MAYOR ITY CL K