HomeMy WebLinkAboutMinutes - 02/18/2008 - City Council REGULAR MEETING
FEBRUARY 18, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30
P.M. on Monday, February 18, 2008 in the Council Chambers of the Municipal Center. At
roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Peterson,
and Condon. Absent: Wimmer. City Staff in attendance were: City Administrator Maxeiner,
City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant City
Administrator Hobson, Director of Finance Black, Director of Public Works Schmitt, Chief of
Police O'Meara, Director of Parks and Recreation Merkel. Absent: None.
PUBLIC INPUT SESSION — 10 MINUTE LIMITATION
Ted Pillow, of the McHenry Elementary School District 15 Board, addressed Council,
expressing the Board's gratitude to Council for its support of District 15. Mr. Pillow informed
Council Mr. John O'Neill is the current liaison for the District.
Nick Kockler, a resident of Woodstock, addressed Council seeking its support of
Illinois House Resolution 761 which requests Congress take emergency action to protect
homeowners and state and federal chartered banks while prohibiting any bailout of
speculators and hedge funds by enacting a Homeowners and Banks Protection Act.
CONSENT AGENDA
Motion by Santi, seconded by Schaefer, to approve the Consent Agenda as
presented:
A. 2008 Lease Agreement between City of McHenry and Scott Chambers for
Petersen Farm Property;
B. Purchase of trash receptacles for downtown districts — NuToys Leisure Products,
$7,648;
C. Purchase of gate valve replacement equipment for CVW TP — Mechanical Inc.,
$9,350;
D: Purchase of 90 spring seasonal banners — Four Seasons display, $5,325;
E. List of Bills:
A-ABLE ALARM SERVICE INC 138.00
AASHTO 42.00
ACE HARDWARE, BJORKMAN'S 2,671.59
ADAMS ENTERPRISES INC, R 15,088.43
ADAMS STEEL SERVICE INC 80.00
ALEXANDER CHEMICAL CORP 4,051.44
ALEXANDER LUMBER CO 330.02
ALTERNATE POWER INC 243.05
ARAMARK WORK APPAREL 6 U 734.32
CALEA 940.00
CARQUEST AUTO PARTS STOR 1,291.34
CDW GOVERNMENT INC 90.00
CENTEGRA OCCUPATIONAL ME 3,436.35
CHICAGO INTERNATIONAL TR 104.31
CINTAS CORPORATION #355 879.75
CLIFFORD-WALD 101.03
COMMUNICATIONS REVOLVING 115.00
CONSTELLATION NEWENERGY 34,473.30
COOK COUNTY SHERIFF'S TR 1,717.47
COPY-RITE INC 33.16
COUNTY CLERKS OFFICE 30.00
CRAFT CONCRETE PRODUCTS 451.00
CROWN PLAZA HOTEL 216.00
—%M.e D'ANGELO NATURAL SPRING 45.00
DANCE TEACHER 14.95
ED'S AUTOMOTIVE/JIM'S MU 178.00
ENCHANTED CASTLE 80.00
February 18, 2008
Page 2
EPCO PAINT 134.96
FAST EDDIES CAR WASH 246.00 .
FBI NAA 85.00
FIRST BAPTIST CHURCH 93.00
FISCHER BROS FRESH 259.63
PONE ZONE-MCHENRY, THE 19.98
FOXCROFT MEADOWS INC 123.50
G IMPRESSIONS INC 25.00
GERBER COLLISION & GLASS 212.33
GITZKE, WILLIAM J 469.85
GLICK, DEBORAH A 15.93
GOPHER 59.05
GREAT LAKES FIRE & SAFET 117.45
GROVE, KELLY 124.00
HBK WATER METER SERVICE 476.17
HILTON ATLANTA 931.50
HYDRA-STOP INC 4,143.57
ILLLINOIS PLUMBING INSPE 17.00
INTERSTATE BATTERY SYSTE 264.24
INVENTORY TRADING COMPAN 251.50
IPRA 15.00
J G UNIFORMS INC 3,896.29
KALE UNIFORMS INC 77.19
KIMBALL MIDWEST 333.64
LAKE GENEVA CRUISE LINE 100.00
LEXISNEXIS 110.50
MARATHON TOWING 70.00
MCCANN INDUSTRIES INC 86.81
MCHENRY ANALYTICAL WATER 674.90
MCHENRY COMMUNITY HIGH S 7,541.00
MCHENRY COMMUNITY SCHOOL 10,404.00
MCHENRY NAPA 2,567.31
MCHENRY PUBLIC LIBRARY 614.00
MCHENRY TOWNSHIP ROAD DI 9,670.70
MCMASTER-CARR SUPPLY CO 25.71
MEYER MATERIAL COMPANY 818.02
MIDCO 431.41
MIDWEST METER INC 3,401.78
NORTH AMERICAN SALT CO 20,088.83
NORTH SUBURBAN WATER 45.00
NORTHERN ILLINOIS MEDICA 399.83
NORTHWEST ELECTRICAL SUP 61.89
NORTHWEST NEWS GROUP OF 126.00
NWBOCA 30.00
ORIENTAL TRADING CO INC 254.85
PACE 19,847.89
PETROLIANCE LLC 13,108.50
POSTMASTER MCHENRY IL 175.00
PRECISION SERVICE-& PART 285.99
PROMISING PICASSOS 270.00
RIVERSIDE BAKE SHOP 97.20
SCHMITT, JON 102.96
SCHOPEN PEST SOLUTIONS 75.00
SCIAME, RYAN 99.83
SEC GROUP INC 1,405.00
SEXTON, ERIC M 47.00
SHERMAN BENEFIT MANAGER 125.80
SPORTDECALS INC 100.00
SPRINT 96.58
STANS OFFICE TECHNOLOGIE 616.50
STATE FIRE MARSHAL 30.00
STULL, RICH 50.00
TOPS IN DOG TRAINING COR 523.00
TRAFFIC CONTROL & PROTEC 121.05
UNITED PARCEL SERVICE 39.66
VALLEY VIEW ACRES 225.00
WUNDERLICK - MALEC 2,929.05
ZMT INC 604.02
GRAND TOTALS 178,664.86
FUND TOTALS
GENERAL FUND 65,659.36
ANNEXATION FUND 18,559.00
February 18, 2008
Page 3
MOTOR FUEL TAX FUND 20,088.83
CAPITAL IMPROVEMENTS FUND 1,405.00
WATER/SEWER FUND 68,583.02
EMPLOYEE INSURANCE FUND 2,690.00
RISK MANAGEMENT FUND 747.24
INFORMATION TECHNOLOGY FUND 932.41
TOTALS 178,664.86
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
APPROVE REQUEST FROM WONDER LAKE WATER SKI TEAM FOR:
1. USE OF PETERSEN PARK FOR ANNUAL HAUNTED HAYRIDE IN OCTOBER
2008;
2. PERMIT FOR TEMPORARY ADVERTISING SIGNS TO ANNOUNCE EVENT;
3. WAIVER OF ALL ASSOCIATED FEES
Assistant City Administrator Hobson stated the Wonder Lake Water Ski Team has
once again requested the use of Petersen Park to host its Annual Haunted Hayride in
October. The request includes a permit to allow temporary advertising signs and a waiver
of all associated fees. Assistant City Administrator Hobson noted this year's event is
scheduled for October 11,17,18, 24 and 25, 2008. The event would take places between
the hours of 7 p.m. and 10:30 p.m. A "Kiddie Matinee" would be held on Saturday, October
18th
Assistant City Administrator Hobson noted the temporary signs would be posted in
October at the following locations:
1. 302 N Front Street
2. Northwest corner of Bull Valley Road and Crystal Lake Road
3. Chapel Hill Road at Liberty Trails Subdivision
4. Lincoln Road at Liberty Trails Subdivision
5. Southwest corner of McCullom Lake Road and Riverside Drive
6. Petersen Park Road and McCullom Lake Road
7. R.A. Adams Enterprises property on Route 120
- 8. Deerwood Subdivision Lot 46 on Ridge Road.
Assistant City Administrator Hobson noted it is Staff s recommendation to approve
the request.
In attendance was Bob Hartmann of the Wonder Lake Water Ski Team who
presented a check in the amount of $500 to the City of McHenry in appreciation for use of
its facilities. Mr. Hartmann noted contributions were also made to the Pioneer Center,
PADS of McHenry County, Holy Apostles Food Pantry, FISH of McHenry, and Christ the
King Food Pantry.
Alderman Murgatroyd stated he heard some complaints last year during the event,
specifically about the use of a fire truck siren. Assistant City Administrator Hobson stated
the issue has been addressed.
February 18, 2008
Page 4
Alderman Glab requested clarification that permission for sign posting was granted
for public property only. Assistant City Administrator Hobson acknowledged this was
correct.
Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation to
approve the following as requested by the Wonder Lake Water Ski Team:
1. Use of Petersen Park for Annual Haunted Hayride in October 2008;
2. Permit for temporary advertising signs to announce event at the following locations:
a. 302 N Front Street
b. Northwest corner of Bull Valley Road and Crystal Lake Road
c Chapel Hill Road at Liberty Trails Subdivision
d. Lincoln Road at Liberty Trails Subdivision
e. Southwest corner of McCullom Lake Road and Riverside Drive
f. Petersen Park Road and McCullom Lake Road
g. R.A. Adams Enterprises property on Route 120
h. Deerwood Subdivision Lot 46 on Ridge Road;
3. Waiver of all associated fees.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
REQUEST FOR TEMPORARY USE PERMIT TO HOST INDOOR TOOL AND GENERAL
MERCHANDISE SALE AT V.F.W. LOCATED AT 3002 WEST ROUTE 120 — T.A.P.
ENTERPRISES
Deputy City Administrator Martin stated a request was received from T.A.P.
Enterprises seeking permission to host a tool and general merchandise sale at the V.F.W.
located at 3002 West Route 120. The sale would occur on March 6, 2008 between 11:30
a.m. and 7 p.m. Deputy City Administrator Martin noted Staff has reviewed the request and
has determined the temporary use would be appropriate. Staff has recommended that only
one 4' by 4' advertising sign located on the site be permitted to announce the event. No
small advertising signs in the right-of-way would be allowed.
Alderman Glab stated he had reservations with the proposed use as he is not
familiar with the company hosing the event.
Alderman Peterson inquired if State of Illinois sales tax would be applied to the sales
of the event. Deputy City Administrator Martin stated the business is registered to the State
of Nebraska to which sales tax would be paid.
Motion by Schaefer, seconded by Santi, to accept Staffs recommendation:
1. to approve a temporary use permit to host an indoor tool and general merchandise
sale on Thursday, March, 6, 2008 between the hours of 11:30 a.m. and 7 p.m. at the V.F.W. Post located at 3002 West Route 120 as requested by T.A.P. Enterprises;
2. only one advertising sign, 4' by 4' in area, located on the subject premises be
permitted to announce the event;
3. no small advertising signs shall be permitted in the right-of-way.
February 18, 2008
Page 5
Voting Aye: Santi, Schaefer, Murgatroyd, Condon.
Voting Nay: Glab, Peterson.
Absent: Wimmer.
Motion carried.
REQUEST FROM MCHENRY KIWANIS CLUB:
1. TO HOST 6 TH ANNUAL ALL-AMERICAN SOAP BOX DERBY ON SATURDAY,
J U N E 14, 2008:
2. TO HOST A PRACTICE EVENT ON SATURDAY, MAY 31, 2008
3. TO BLOCK OFF CERTAIN PORTIONS OF GREEN STREET AND WAUKEGAN
ROAD DURING EVENT:
4. TO PROVIDE CITY SUPPORT SERVICES FOR THE EVENT
Assistant City Administrator Hobson stated the McHenry Kiwanis has requested
permission to host its 6th Annual All-American Soap Box Derby on Waukegan Road. The
event would be held on Saturday, June 14, 2008 with a practice event scheduled for
Saturday, May 31, 2008. Assistant City Administrator Hobson noted the Derby would take
place between the hours of 7 a.m. and 6 p.m. on June 14th
Assistant City Administrator noted the Kiwanis has requested the following City
support services in order to conduct the event:
a. Street closing: The closure of Waukegan Road from Third Street to East Campus
between the hours of 7 a.m. and 6 p.m. on race day; between the hours of 9 a.m.
and noon on practice day;
'— b. Police services: Police officers for traffic control during the event at the Waukegan
Road/Green Street intersection;
c. Signage and barricades: Signage, barricades, and traffic cones to alert drivers in the
area of road closures;
d. Bleachers and garbage cans: Six sets of bleachers and additional trash receptacles
set up along Waukegan Road;
e. Reviewing stand and PA system: The reviewing stand and PA system will be located
near the finish line.
Assistant City Administrator Hobson stated it is Staffs recommendation to support
the request.
Alderman Peterson opined the Soap Box Derby is a good event and he looks
forward to it once again this year.
Motion by Murgatroyd, seconded by Schaefer, to accept Staffs recommendation to
approve the request from the McHenry Kiwanis Club:
1. To host 6th Annual All-American Soap Box Derby on Saturday, June 14, 2008;
2. To host a practice event on Saturday, May 31, 2008
3. To block off certain portions of Green Street and Waukegan Road during event;
4. To provide City support services for the event, including:
ti a. Street closing: The closure of Waukegan Road from Third Street to East Campus
between the hours of 7 a.m. and 6 p.m. on race day; between the hours of 9 a.m.
and noon on practice day;
February 18, 2008
Page 6
b. Police services: Police officers for traffic control during the event at the
Waukegan Road/Green Street intersection;
c. Signage and barricades: Signage, barricades, and traffic cones to alert drivers in
the area of road closures;
d. Bleachers and garbage cans: Six sets of bleachers and additional trash
receptacles set up along Waukegan Road;
e. Reviewing stand and PA system: The reviewing stand and PA system will be
located near the finish line.
Voting Ayer Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
REQUEST FOR CONNECTION TO MUNICIPAL SANITARY SEWER — 801 NORTH
RIVER ROAD
Deputy City Administrator Martin stated a request was received from Haeger
Engineering on behalf of the new owner of the property located at 801 North River Road,
formerly Mookie's Restaurant. The owner is seeking Council permission to connect to the
municipal sanitary sewer and agrees to annex to the City when the property becomes
contiguous.
Deputy City Administrator Martin noted the nearest sanitary sewer is located on
River Road, approximately 2,135 feet north of the subject property. The depth of the line is
too shallow to permit the applicant to use a gravity sewer. Haeger Engineering is proposing
to install an E-1 pump station with a force main, a system similar to the one used in the
Lakewood Road Subdivision along McCullom Lake. Deputy City Administrator Martin stated
the City Engineer and Public Works Director have reviewed the request and have no
concerns. Additionally, the property owner has agreed to be included in a Special Service
Area (SSA) for the expansion of River Road Sanitary Sewer should it ever be proposed and
established.
Alderman Glab requested clarification as to the closest City boundary to the subject
property. Deputy City Administrator Martin stated the City boundary across the Fox River is
to the northwest of the property and the closest City property to the north along River Road
is approximately % mile distant. Alderman Glab inquired about the size of the service line
needed for a commercial business. Deputy City Administrator Martin responded the size is
dependent upon the specific usage of the property. Director of Public Works Schmitt stated
a gravity sewer line is normally six inches. The proposed service is an E-1 which is 1 and %
inches, with a grinder pump. He noted Staff is comfortable with the proposed configuration.
Alderman Schaefer expressed concern with the length of the proposed sanitary
sewer line run. Director Schmitt responded Haeger Engineering designed the configuration
and SEC Group reviewed the plan. It was approved by both entities.
i
Alderman Murgatroyd requested clarification that the property owner agreed to be
included in an SSA for sanitary sewer service expansion along River Road should one be
established. Deputy City Administrator Martin acknowledged this was correct.
February 18, 2008
Page 7
Motion by Santi, seconded by Murgatroyd, to accept Staffs recommendation to
approve the connection of the property located at 801 North River Road to the City's
municipal sanitary sewer system, subject to the property owner annexing the subject
property to the City within 90 days of its becoming contiguous, and that the subject property
be included in a Special Service Area for the expansion of sanitary sewer services along
River Road, should it be proposed and established.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
APPROVAL OF IDOT RESOLUTION AND ENGINEERING SERVICES AGREEMENT
WITH SEC GROUP INC. IN THE AMOUNT OF $32.060 FOR 2008 STREET
RESURFACING PROGRAM
Director Schmitt stated Staff is proposing the addition of the following streets to the
2008 Street Resurfacing Program:
1. Commercial Avenue from Meadow Lane to Highview Avenue;
2. Scully Drive from Route 120 to the dead end;
3. Ramble Road from Route 120 to Home Avenue;
4. Charles Street from Route 120 to Lincoln Road;
5. Mead Street from Crystal Lake Road to the dead end;
6. Bull Valley Road from Brookwood Trail to Curran Road.
Director Schmitt noted the cost of resurfacing the additional streets is $267,265.40
Director Schmitt stated SEC Group has submitted a proposal in the amount of
$32,060 for engineering services using the Illinois Department of Transportation (IDOT)
required standard form. Preliminary engineering would include preparation of IDOT forms,
bidding documents, bid tabulation and recommendation for bid award. Construction
engineering inspections are also included in the agreement.
Director Schmitt stated it is Staffs recommendation .to pass a supplemental IDOT
resolution for road surfacing improvements in the amount of$300,000 and to authorize the
Mayor's execution of an Engineering Services Agreement with SEC Group in the amount of
$32,060 for preliminary engineering and preliminary engineering inspection services for the
additional streets to be covered in the 2008 street resurfacing program.
Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation to:
1. pass a supplemental IDOT resolution for road surfacing improvements in the amount
of$300,000; and
2. approve and authorize the Mayor's execution of an Engineering Services Agreement
with SEC Group in an amount not-to-exceed $32,060 for preliminary engineering,
bid documentation preparation and tabulation, and construction inspection, for the
addition of the following streets to the 2008 Road Resurfacing Program:
a. Commercial Avenue from Meadow Lane to Highview Avenue;
b. Scully Drive from Route 120 to the dead end;
c. Ramble Road from Route 120 to Home Avenue;
February 18, 2008
Page 8
d. Charles Street from Route 120 to Lincoln Road; "1-
e. Mead Street from Crystal Lake Road to the dead end;
f. Bull Valley Road from Brookwood Trail to Curran Road.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
REQUEST TO ACCEPT RIGHT-OF-WAY DEDICATION AND PLAT OF DEDICATION
FOR A PORTION OF ORLEANS DRIVE BETWEEN OAK AND INDUSTRIAL DRIVE
Deputy City Administrator Martin noted Staff has been working with the property
owner of the private section of Orleans Street between Oak Drive and Industrial Drive
attempting to secure that section of the road for the City. The road includes a large
landscape island constructed through its center. The City maintains park access and utility
easements over the. roadway. Deputy City Administrator stated the landscape island has
not been properly maintained and presents an eyesore to the community. In addition it is
difficult for semi-trucks to navigate the turns to and from the roadway due to the
impediment of the landscape island.
Deputy City Administrator Martin stated Staff has worked with property owner, Mark
Towne, who has agreed to dedicate this section of roadway to the City. If Council approves
the dedication, City crews would remove the landscape island and replace it with
pavement. It is Staffs recommendation to accept the right-of-way dedication and authorize
the Mayor's signature on the Plat of Dedication of Orleans Street between Oak Drive and
Industrial Drive to the City of McHenry.
Responding to Alderman Murgatroyd's inquiry, Deputy City Administrator Martin
stated once the island has been removed, the entire portion of the street between Oak
Drive and Industrial Drive would be paved.
Motion by Schaefer, seconded by Condon, to accept Staffs recommendation to
accept the right-of-way dedication of that portion of Orleans Street between Oak Drive and
Industrial Drive, and to authorize the Mayor's signature on the Plat of Dedication accepting
same.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
MAYOR— STATEMENT AND REPORT
There was no Mayor Statement or Report.
r
COMMITTEE REPORTS
Chairman Alderman Condon announced a Community Development Committee
meeting has been scheduled for Tuesday, February 26, 2008 at 7 p.m. in the Aldermen's
Conference Room.
February 18, 2008
Page 9
Chairman Alderman Peterson announced the annual meeting for scheduling parks
and recreational facilities with organized leagues is scheduled for Wednesday, February
20, 2008 at 7 p.m. in the Classroom.
STAFF REPORTS
City Administrator Maxeiner announced both he and Deputy City Administrator
Martin would be in Springfield attending the Illinois Conference of City/County
Managers/Administrators from Wednesday, February 20, 2008 through Friday, February
22, 2008.
Assistant City Administrator Hobson announced he would be attending the Shopping
Center Symposium in Chicago Thursday afternoon and Friday. He advised Council if they
require administration assistance during this time, to call Executive Assistant Geraghty who
will have contact information.
FUTURE AGENDA ITEMS
Alderman Condon expressed condolences and extended support to Northern Illinois
University faculty and students on their recent loss.
Alderman Glab noted he had received several calls regarding clogged storm sewers.
Director Schmitt responded that Staff has been addressing that issue, particularly in light of
recent heavy rains and melting snow.
EXECUTIVE SESSION: PERSONNEL
Motion by Schaefer, seconded by Santi, to adjourn to Executive Session to discuss
Personnel at 8:18 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
Council went into Executive Session at 8:23 p.m.
Motion by Condon, seconded by Santi, to go back into Open Session at 8:29 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
Council went back into Open Session at 8:29 p.m.
February 18, 2008
Page 10
OPEN SESSION: MATTERS DISCUSSED IN EXECUTIVE SESSION --L
Motion by Santi, seconded by Condon, to authorize City Administrator Maxeiner's
execution of an agreement as discussed in Executive Session on 2/18/08.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
ADJOURNMENT
Motion by Condon, seconded by Santi, to adjourn the meeting at 8:30 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
The eting was adjourned t 8:30 p.m.
MAYOR CITY L RK