HomeMy WebLinkAboutMinutes - 04/21/2008 - City Council REGULAR MEETING
APRIL 21, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, April 21, 2008 in the Council Chambers of the Municipal Center. At
y., roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer,
Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator
Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin,
Assistant City Administrator Hobson, Director of Finance Black, Director of Public Works
Schmitt, Chief of Police O'Meara, Director of Parks and Recreation Merkel. Absent: None.
PUBLIC HEARING: BACKUP SPECIAL SERVICE AREA NO. 11, TOWNHOMES OF
PRAIRIE LAKES (GILGER PROPERTY)
Mayor Low at 7:30 p.m. opened the Public Hearing regarding the proposed
establishment of Backup Special Service Area#11, the Gilger Property.
Deputy City Administrator Martin stated the backup special service area is required
as per the terms of the annexation agreement regarding the Gilger Property. Council on
March 31, 2008 adopted Ordinance No. ORD-08-1418 which proposed the establishment
of the special service area. A Public Hearing is required followed by the adoption of the
ordinance actually establishing the backup special service area. The establishing ordinance
must be approved by Council within 60 days of tonight's public hearing. Staff will present
the ordinance for adoption in June 2008.
In response to Mayor Lows inquiry, there were no questions of Council or members
of the audience regarding the proposed establishment of the backup special service area.
In response to Mayor Lows further inquiry, there were no written or verbal comments or
questions received by the City Clerk's office regarding this matter.
Motion by Glab, seconded by Santi, to close the Public Hearing regarding the
proposed establishment of Backup Special Service Area No. 11 for the Townhomes of
Prairie Lakes (formerly known as the Gilger Property).
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
PRESENTATION BY FIRE CHIEF WAYNE AMORE— MTFPD STATION NO. 4
McHenry Township Fire Protection District Chief Wayne Amore addressed Council.
He noted the land for the new fire station, Station No. 4, was provided through developer
donation. The building is comprised of 9,100 square feet. The cost to construct the building
was $2.2 million of which $1.1 million was contributed from developer donation fees.
MTFPD received its certificate of occupancy for the building on February 21, 2008. The first
day of operation is scheduled for May 1, 2008. Grand opening is slated for 9 a.m. on June
5th with an open house from 9 a.m. until noon.
Mayor Low thanked Chief Amore for his presentation and update on the McHenry
,,� Township Fire Protection District's new facility.
April 21, 2008
Page 2
PUBLIC INPUT SESSION — 10 MINUTE LIMITATION
In attendance were Laurie Peters of 4315 Prairie Avenue, Gay Payton of 4311
Prairie Avenue, and Jeremy Gerlach of 4308 Prairie Avenue, who wished to address
Council regarding a broken water main in the area. Ms. Peters was the spokesperson.
Ms. Peters stated this is the third time residents of the area experienced a broken
water main and the resulting flooding. She noted she has been told the homeowners are
responsible. As the property is not located within a flood zone, the homeowner insurance
does not cover the damage. Ms. Peters further noted the City's insurance carrier denied the
homeowners' claims. City Administrator Maxeiner stated he would look into the matter and
contact the homeowners with the results of his inquiry.
CONSENT AGENDA
Alderman Condon requested verification that the party is the same for both the beer
permit and the picnic permit on June 1st. Assistant City Administrator Hobson responded in
the affirmative.
Motion by Wimmer, seconded by Schaefer, to approve the Consent Agenda as
presented:
A. Easement Agreements for water main improvements at 3021 and 3107 West
Route 120;
B. Picnic/Special Use Permits;
C. City Council Minutes:
April 7, 2008 regularly scheduled meeting;
D. List of Bills:
ACME BRICK & SUPPLY CO 172.80
ADAMS STEEL SERVICE INC 701.24
ANDREWS, MAUREEN J 189.00
AQUAPREP 5,098.50
ARAMARK WORK APPAREL & U 246.32
AT&T 3,004.09
BANK OF NEW YORK, THE 309,093.75
BATTERIES PLUS 171.45
BORST, DAVID 50.00
BUSS FORD SALES 94.62
CAREY ELECTRIC 645.00
CARQUEST AUTO PARTS STOR 1,199.67
CDW GOVERNMENT INC 1,134.98
CENTEGRA OCCUPATIONAL ME 218.11
CENTURY SPRINGS 89.60
CLEMENTS, AIMEE 95.00
CLESEN, NICHOLAS 218.45
COMED 20.88
COMMISSION ON ACCREDITAT 4,195.00
COMMUNICATIONS REVOLVING 115.00
CONSTELLATION NEWENERGY 5,496.41
CRESCENT ELECTRIC SUPPLY 840.92
DELL MARKETING LP 392.41
ED'S RENTAL & SALES INC 199.25
FLESCH COMPANY INC, GORD 156.68
FONE ZONE-MCHENRY, THE 49.99
FOXCROFT MEADOWS INC 523.80
FRY, ROBERT J 1,150.00
GALLS INCORPORATED 90.48 '
GROWER EQUIPMENT & SUPPL 263.00
HARM'S FARM 2,765.00
INNOVATIVE PACKAGING INC 1,028.00
JEMISON ELECTRIC BOX & S 1,760.00
JULIE INC 170.45
April 21, 2008
Page 3
KALE UNIFORMS INC 1,812.88
KIMBALL MIDWEST 348.31
KOMLINE-SANDERSON ENGINE 578.29
LANG PONTIAC-CADILLAC-SU 22.95
LINE, GARY 139.52
MARCHEWKA, MIKE 900.00
MARYS FLOWERS 6 GIFTS 46.95
MCHENRY ANALYTICAL WATER 520.50
MCHENRY FIRESTONE 559.74
MENARDS - CRYSTAL LAKE 173.60
METROPOLITAN INDUSTRIES 597.01
MEYER MATERIAL COMPANY 305.35
MID AMERICAN WATER OF WA 1,580.80
NCL OF WISCONSIN INC 611.95
NORSHORE ALARM CO INC 170.00
NORTH EAST MULTI-REGIONA 280.00
NORTHWEST ELECTRICAL SUP 201.63
NORTHWEST NEWS GROUP OF 454.34
NOVARA AUTO GLASS 120.00
OTTOSEN BRITZ KELLY COOP 700.00
PAYLINE WEST INC 146.88
PEPSI-COLA GENL BOT 944.93
PETERSON, DEAN 300.00
PETROLIANCE LLC 6,337.33
PITEL SEPTIC INC 562.50
PORTER, DAVID L 13.30
PRECISION SERVICE & PART 47.47
QUICK, KATHLEEN 5.84
RADICOM INC 116.23
REGNER, WILLIAM J 47.91
RESERVE ACCOUNT 1,500.00
RIVERSIDE BAKE SHOP 21.36
ROC CONSTRUCTION SUPPLY 104.46
ROLLER, JUDITH 30.00
RUSHING, RHONDA F LANG- 25.29
SAFE KIDS WORLDWIDE 60.00
SAFETY SHOES DIRECT 199.94
SAFETY SUPPLY ILLINOIS 244.42
SCHMITT, JON 16.33
SEC GROUP INC 8,347.50
SEMROW JR, HARRY H 260.00
SHERMAN BENEFIT MANAGER 257.40
SHERMAN MECHANICAL INC 2,187.07
SIMPLEX GRINNELL LP 433.20
SPRINT 90.98
STANS OFFICE TECHNOLOGIE 351.43
STONE, TANYA L 8.00
STUCKEY CONSTRUCTION 200.00
SWIFT CO INC, JOHN S 8,992.00
TELEDYNE ISCO INC 1,865.10
THOMPSON ELEVATOR INSPEC 150.00
TRAFFIC CONTROL & PROTEC 788.05
UNITED LABORATORIES 161.76
USA BLUEBOOK 171.79
USA MOBILITY WIRELESS IN 51.87
VALLEY POPCORN CO 814.00
VALLEY VIEW ACRES 450.00
VERIZON WIRELESS 110.92
VIKING CHEMICAL COMPANY 2,204.00
WASTE MANAGEMENT OF WI P 6,287.55
WATER SOLUTIONS UNLIMITE 3,100.00
WITT, CINDY 15.20
GRAND TOTALS 399,785.68
FUND TOTALS
GENERAL FUND 45,600.12
TIF FUND 183.75
DEBT SERVICE-1997A FUND 309,093.75
CAPITAL IMPROVEMENTS FUND 6,993.75
WATER/SEWER FUND 34,722.95
"`. RISK MANAGEMENT FUND 218.11
INFORMATION TECHNOLOGY FUND 2,973.25
TOTALS 399,785.68
April 21, 2008
Page 4
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None. ^"
Absent: None.
Motion carried.
REQUEST FROM MCHENRY AREA JAYCEES FOR:
1. USE OF PETERSEN PARK, CITY SUPPORT SERVICES, AND WAIVER OF ALL
ASSOCIATED FEES FOR ANNUAL JAYCEES DAY FOURTH OF JULY EVENT;
2. AWARD OF CONTRACT FOR ANNUAL JAYCEE DAYS FOURTH OF JULY
FIREWORKS PROGRAM TO MELROSE PYROTECHNICS, IN THE AMOUNT
NOT-TO-EXCEED $20,000
In attendance was Kevin Kutz of the McHenry Area Jaycees.
Director of Parks and Recreation Merkel stated once again the McHenry Area
Jaycees are proposing a Fourth of July Event which will encompass entertainment and
food throughout the day as well as the traditional fireworks display at dusk. The event is
slated for Saturday, July 5"h with a rain date of Sunday, July 6tn
Director Merkel noted this year's fireworks display would be conducted by Melrose
Pyrotechnics for a total cost of $20,000: $10,000 contributed by the Jaycees and $10,000
contributed by the City of McHenry.
Responding to Alderman Glab's inquiry, Mr. Kutz stated the fireworks display would
last approximately 20 minutes. Alderman Glab recalled the display used to last for
approximately 30 minutes in years past. He stated he would like to see an expanded
program.
Mr. Kutz responded to a question regarding the proposed attendance, noting on a
nice day approximately 1,200 or 1,300 would attend.
Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to
approve the following:
1. Use of Petersen Park, city support services, and waiver of all associated fees for
- annual Jaycees Day Fourth of July event;
2. Award of contract for annual Jaycee Days Fourth of July fireworks program to
Melrose Pyrotechnics, in the amount not-to-exceed $20,000, with the City's
contribution being $10,000.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR AMENDMENT TO ORDINANCE NO ORD-07-1374 TO ALLOW
ADDITIONAL WALL SIGN FOR RIDGEVIEW DENTAL LOCATED AT 3617 MUNICIPAL
DRIVE _
Deputy City Administrator Martin stated a request was received from Ridgeview
Dental to allow an additional wall sign on its facility located at 3617 Municipal Drive. Deputy
City Administrator Martin noted Council approved Ordinance No. ORD-07-1374 which
specified a maximum of one wall sign per business establishment on the subject property.
April 21, 2008
Page 5
However, the space in which Ridgeview Dental is located has frontage on both Charles
Miller Road and Green Street and the occupant is requesting a variance to allow signs on
both the south and east sides of the building.
Deputy City Administrator Martin stated Staff has reviewed the request and is
recommending approval. In order to allow the variance, an ordinance amending ORD-07-
1374 is required.
Alderman Condon opined as the tenant space is located in the corner of the building
and has frontage on both Charles Miller Road and Green Street, she would support the
request. She judged the additional sign would be helpful for people to locate the
establishment.
Motion by Condon, seconded by Santi, to accept Staffs recommendation to pass an
ordinance amending Ordinance No. ORD-07-1374, allowing a sign variance to permit a
second wall sign for Ridgeview Dental located at 3617 Municipal Drive.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVE THE FOLLOWING REGARDING WATER TOWER NO. 2:
1. AWARD OF BID FOR PAINTING AND MAINTENANCE TO L.C. UNITED
PAINTING CO. INC IN THE AMOUNT NOT-TO-EXCEED $181,000;
2. ENGINEERING SERVICES AGREEMENT FOR PROJECT CONSTRUCTION
OBSERVATION AND INSPECTION TO SEC GROUP INC IN THE AMOUNT NOT-
TO-EXCEED $33.367
Director of Public Works Schmitt stated Council authorized advertising for bid for the
painting and maintenance of Water Tower No. 2 at its March 17, 2008 regularly scheduled
meeting. Bid specifications were prepared, bids were sought and opened on April 1, 2008.
The lowest responsible bidder was L.C. United Painting of Sterling Heights, Michigan who
submitted a bid in the amount of $181,000 which was substantially below the Engineer's
Probable Construction Cost of$311,000.
Director Schmitt stated it is Staffs recommendation to approve the following
regarding Water Tower No. 2:
1. Award of Bid for Painting and Maintenance to L.C. United Painting Co, Inc in the
amount not-to-exceed $181,000;
2. Engineering Services Agreement for project construction observation and inspection
to SEC Group Inc in the amount not-to-exceed $33,367.
Alderman Glab stated the Engineering Services Agreement seems high for this
project. Director Schmitt responded as the bid for the actual work came in well below the
projected cost, the total cost for the project will fall within the budget for this project. He also
noted there would be a fulltime inspector on the premises.
April 21, 2008
Page 6
Responding to Alderman Schaefer's inquiry, Director Schmitt stated there would be
a one-year warranty once the project is completed. The life expectancy of the paint job is
approximately twenty years.
Motion by Santi, seconded by Wmmer, to accept Staffs recommendation to
approve.the following regarding Water Tower No. 2:
1. Award of Bid for Painting and Maintenance to L.C. United Painting Co, Inc in the
amount not-to-exceed $181,000;
2. Engineering Services Agreement for project construction observation and inspection
to SEC Group Inc in the amount not-to-exceed $33,367.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
ORDINANCE AMENDING VARIOUS SECTIONS OF THE ZONING ORDINANCE
RELATING TO NONCONFORMITIES AND LANDSCAPE AND SCREENING
Deputy City Administrator Martin stated Council at its January 7, 2008 regularly
scheduled meeting directed Staff to prepare documentation to go before the Planning and
Zoning Commission at a Public Hearing to deliberate amendments to the Zoning Ordinance
regarding Nonconformities and Landscape and Screening provisions. A Public Hearing was
held April 3, 2008. The Planning and Zoning Commission unanimously recommended ,--
approval of the proposed amendments.
Deputy City Administrator Martin stated the proposed zoning text amendments
include:
1. Elimination of Design Nonconformities;
2. Changes in or Discontinuance of Activity;
3. Administration of Nonconformities;
4. Modification to Table 14, Planting List, of the Landscape and Screening provisions in
order to bring the table into conformance with the Subdivision Control and
Development Ordinance and Tree Preservation Ordinance.
Alderman Glab stated he could not support amendment #2 which would provide for
changes in or Discontinuance of Activity.
Motion by Schaefer, seconded by Wimmer, to accept the unanimous
recommendation of the Planning and Zoning Commission to pass an ordinance providing
for zoning text amendments including:
1. Elimination of Design Nonconformities;
2. Changes in or Discontinuance of Activity;
3. Administration of Nonconformities;
4. Modification to Table 14, Planting List, of the Landscape and Screening provisions in
order to bring the table into conformance with the Subdivision Control and
Development Ordinance and Tree Preservation Ordinance.
April 21, 2008
Page 7
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
APPROVE LEASE-PURCHASE OF RICOH AFICIO MP W2400 DIGITAL WIDE-FORMAT
COPIER/SCANNER FROM STAN'S OFFICE TECHNOLOGIES FOR 60 MONTHS AT
$222 PER MONTH
Deputy City Administrator Martin stated the digital wide-format copier/scanner would
be utilized by the Community Development Department. It would greatly assist in
increasing department storage space. Once the documents have been scanned the
originals can be relocated off-premises or destroyed if not required to be kept by the State
Records Retention Office.
Deputy City Administrator Martin noted the copier/scanner would be leased with an
option to purchase. The current large document copier would be relocated to the Public
Works Building when offices are relocated to 1415 Industrial Drive. It is Staffs
recommendation to approve the request.
Alderman Murgatroyd inquired as to the cost differential between leasing the
machine and purchasing it outright. City Administrator Maxeiner responded that due to
current budget constraints, it was Staff s recommendation to lease with an option to
purchase.
Alderman Condon inquired as to the potential life span of the copier. City
Administrator Maxeiner responded with technology of this type, typical life span would be 6-
8 years.
Alderman Schaefer inquired if the proposed $222 monthly fee would include the
purchase of toner for the machine. Deputy City Administrator Martin stated none of the
quotes obtained included the cost of maintenance or supplies.
Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to
approve the lease-purchase of a large format copier/scanner to be utilized in the
Community Development Department at a monthly cost of$222 for a 60-month period.
Voting Ayer Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
FINANCE AND PERSONNEL COMMITTEE RECOMMENDATION TO:
1. ACCEPT CREDIT CARD PAYMENTS FOR OVER-THE-COUNTER
TRANSACTIONS AT FIRST FLOOR CUSTOMER SERVICE AREA AND ONLINE
AT CITY WEBSITE:
2. ENTER INTO AGREEMENT WITH ILLINOIS FUNDS E-PAY FOR CREDIT CARD
"�-- AND ONLINE PAYMENT SERVICES:
3. APPROVE IMPLEMENTATION OF CREDIT CARD CONVENIENCE FEES AS
PRESENTED.
April 21,2008
Page 8
Director of Finance Black stated the Finance and Personnel Committee recently
discussed the possibility of accepting credit cards at the customer service counters and
online for City services. Following lengthy discussions, the Committee recommended the
following:
1. Accept credit card payments for over-the-counter transactions at the first floor
customer service counter and online at the City website;
2. Enter into an agreement with Illinois Funds E-Pay for credit card and online payment
services;
3. Approve implementation of credit card convenience fees.
Director Black stated the Committee believes the acceptance of credit card
payments would better meet customer demands for services provided by the City.
Alderman Peterson opined he would like to see the acceptance of credit card
payments expanded to other departments.
Alderman Glab expressed concern with the payment of fees online, particularly with
the convenience fee being charged.
Director Black noted the program will be reviewed and evaluated in one year's time.
Motion by Murgatroyd, seconded by Santi, to accept the recommendation of the
Finance and Personnel Committee to:
1. Accept credit card payments for over-the-counter transactions at the first floor
customer service counter and online at the City website;
2. Enter into an agreement with Illinois Funds E-Pay for credit card and online payment
services;
3. Approve implementation of credit card convenience fees according to the Illinois
Funds E-Pay Fee Schedule.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wmmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVE PURCHASE OF PEDESTRIAN ACTIVATED CROSSWALK SIGNAL AS
INCLUDED IN 2008/2009 FISCAL YEAR BUDGET TO BE INSTALLED AT THE
INTERSECTION OF DARTMOOR DRIVE AND CRYSTAL LAKE ROAD IN AN AMOUNT
NOT-TO-EXCEED $6,500
City Administrator Maxeiner stated Staff has been working for some time to acquire
grant funding needed to install a full traffic signal at the intersection of Dartmoor Drive and
Crystal Lake Road. It is a high priority as the intersection is heavily used by pedestrian high
school students attending West Campus as well as grammar school students attending
Riverwood.
City Administrator Maxeiner noted since Staff has not been successful in acquiring
the needed funds to install the full signal, Alderman Condon has requested the City move
forward with a pedestrian activated signal at this intersection.
April 21, 2008
Page 9
City Administrator Maxeiner noted the pedestrian activated signal is included in the
2008/2009 budget request. However, Staff is seeking authorization to purchase the signal
at this time to ensure its installation and begin its use during the remainder of the current
"— school year.
Alderman Condon stated she has received numerous calls from her constituents
regarding this matter. She stated she is glad the City is addressing the matter prior to a
tragedy taking place.
Alderman Santi opined it would be money well-spent.
Alderman Glab stated he supports waiting for full signalization of the intersection. He
opined a flashing signal would cause traffic problems. He suggested the matter be
discussed at a future Public Works Committee Meeting prior to coming before Council for
action.
Alderman Wimmer concurred with Alderman Glab. He stated he would like to see
the matter addressed in more detail at the Committee level.
City Administrator Maxeiner noted there is a lot of traffic at the intersection; however,
a single flashing light would not cure the problem. As grant applications were not
successful, the proposed pedestrian activated signal appears to be a viable option at this
time. The signal would be reusable and could be relocated once the intersection is actually
signalized. City Administrator Maxeiner stated at the Life is a Highway Expo he spoke with
Representative Jack Franks who was asked to seek funding for intersection improvements.
Alderman Glab stated he wants to be sure this is the correct way to address the
pedestrian safety at this intersection. He suggested authorization of the purchase but to
wait to determine installation following discussion of the matter at the Committee level.
Motion by Condon, seconded by Santi, to accept Staffs recommendation to
purchase and install a pedestrian activated flashing light at the intersection of Dartmoor
Drive and Crystal Lake Road at a cost not-to-exceed $6,500.
Voting Aye: Santi, Schaefer, Peterson, Condon.
Voting Nay: Glab, Murgatroyd, Wimmer.
Absent: None.
Motion carried
MAYOR— STATEMENT AND REPORT
There was no Mayor Statement or Report.
COMMITTEE REPORTS
Chairman Alderman Wimmer announced a Public Works Committee Meeting is
scheduled for Monday, April 28, 2008 at 6:30 p.m. in the Aldermen's Conference Room.
STAFF REPORTS
There were no Department Head Reports.
.�,
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
April 21,2008
Page 10
EXECUTIVE SESSION: PROPERTY ACQUISITION
Motion by Wimmer, seconded by Peterson, to go into Executive Session to discuss '�-
Property Acquisition at 8:30 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried
Council went into Executive Session at 8:37 p.m.
Motion by Wimmer, seconded by Murgatroyd, to go back into Open Session at 9:18
p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 9:18 p.m.
OPEN SESSION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION
There was no action taken in Open Session regarding matters discussed in
Executive Session. --
ADJOURNMENT
Motion by Wimmer, seconded by Santi, to adjourn the meeting at 9:19 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 9:19 p.m.
i
MAYOR ITY CLE