HomeMy WebLinkAboutMinutes - 05/12/2008 - City Council REGULAR MEETING
MAY 12, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, May 12, 2008 in the Council Chambers of the Municipal Center. At
roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer,
Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator
Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin,
Assistant City Administrator Hobson, Director of Public Works Schmitt, Director of
Construction and Neighborhood Services Schwalenberg.
PUBLIC INPUT SESSION — 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
CONSENT AGENDA
Motion by Santi, seconded by Condon, to approve the Consent Agenda as
presented:
A. Renewal of Intergovernmental Agreement with McHenry Public Library District;
B. Purchase of Barrier1 System Security Device in an amount not-to-exceed
$17,000;
C. Amendment to Municipal Code Chapter 13 Traffic and Motor Vehicle Code —
adding stop street intersections;
D. Northern Illinois Police Crime Lab membership - $27,906;
E. Temporary closure of Fairfax Drive for Honorary Street Sign Ceremony;
F. Picnic Permits;
G. List of Bills:
ACE HARDWARE, BJORKMAN'S 69.85
ADAMS ENTERPRISES INC, R 48.66
ALEXANDER LUMBER CO 265.34
AMERICAN WATER WORKS ASS 68.00
AT&T 45.88
B&W CONTROL SYSTEMS INTE 436.16
BANK OF NEW YORK, THE 31,525.00
BIRK, ADRIANA 23.07
BROGAN, WILLIAM J 8.00
CARQUEST AUTO PARTS STOR 125.89
CDW GOVERNMENT INC 2,263.39
CENTURY SPRINGS 162.40
CHAPEL HILL FLORIST INC 101.00
CINTAS CORPORATION #355 74.24
CLOWNING AROUND ENTERTAI 277.38
COMED 21,298.32
COMMUNICATIONS REVOLVING 115.00
CONSTELLATION NEWENERGY 30,532.01
CURRAN CONTRACTING COMPA 690.07
ELITE SCREEN PRINTING 151.80
EXECUTIVE COACH OF CHICA 1,495.00
FAMILY TAILOR SHOP 55.50
FAST EDDIES CAR WASH 212.65
FIRESIDE, THE 1,391.92
FISCHER BROS FRESH 587.50
FLESCH COMPANY INC, GORD 753.08
GANDOR, MARK 20.00
GERAGHTY, MARCI 349.59
GITZKE, WILLIAM J 507.95
GOLD MEDAL PRODUCTS 286.15
HOLIAN, CAROL 115.63
ILLINOIS FBI NA 40.00
INNOVATIVE DATA SOLUTION 1,351.25
IPAC 50.00
IPRCB 50.00
May 12, 2008
Page 2
JONES TRANSPORTATION 1,201.00
KING, LAURA 151.80
KREASSIG, DANIEL 8.00
KTD INC 60.87
LEXISNEXIS 112.50
LUNSMANN, JOAN 35.95
MARTEL JR, ROBERT E 40.00
MCANDREWS PC, THE LAW OF 6,800.00
MCCANN INDUSTRIES INC 145.44
MCH CTY SCHOOLS ENVIRONM 3,375.00
MCHENRY COMMUNITY HIGH S 6,515.76
MCHENRY COMMUNITY SCHOOL 8,267.00
MCHENRY COUNTY CHIEFS OF 42.00
MCHENRY COUNTY COUNCIL 0 52.00
MCHENRY COUNTY LATINO CO 8,000.00
MCHENRY COUNTY RECORDER 362.00
MCHENRY NAPA 470.97
MCHENRY PUBLIC LIBRARY 469.00
MEIER, RICHARD P 21.84
MIDCO 2,116.50
MOLNAR, JAMES 9.36
NCL OF WISCONSIN INC 1,355.86
NORTH EAST MULTI-REGIONA 200.00
PACE 11,681.51
PECHOUS, ROGER 23.45
PEDERSEN GMC TRUCK 65.57
PETROLIANCE LLC 3,884.59
PRECISION SERVICE & PART 385.86
PROSOURCE FINANCIAL LLC 3,166.67
PUCHALSKI, RICHARD J 1,484.00
RAXCO SOFTWARE 671.92
REINDERS INC 674.56
RESERVE ACCOUNT 1,500.00
RICHARDS MASONRY INC 5,380.00
RIVERSIDE BAKE SHOP 38.32 s
ROTARY CLUB OF MCHENRY 203.85
SCHATZ, DONALD 390.00
SEC GROUP INC 51,560.15
SEXTON, ERIC M 51.01
SIMPLEX GRINNELL LP 66.16
SPOHN, MICHAEL 27.21
ST PAULS EPISCOPAL CHURC 1,090.80
STRANG, PATRICIA 45.00
THOMAS TRUCKING INC, KEN 245.00
TRANSMATIC TRANSMISSION 1,800.00
TRITON ELECTRONICS INC 982.68
TYLER TECHNOLOGIES 7,796.88
UNITED LABORATORIES 466.89
WIRCH, STEVE 112.34
ZEP MANUFACTURING COMPAN 557.70
GRAND TOTALS 229,732.65
FUND TOTALS
GENERAL FUND 79,751.66
ANNEXATION FUND 14,756.00
DEBT SERVICE-1997A FUND 31,525.00
CAPITAL IMPROVEMENTS FUND 49,335.61
WATER/SEWER FUND 33,073.76
RISK MANAGEMENT FUND 5,418.32
INFORMATION TECHNOLOGY FUND 14,324.30
RETAINED PERSONNEL ESCROW 64.00
POLICE PENSION FUND 1,484.00
TOTALS 229,732.65
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
May 12, 2008
Page 3
REQUEST FROM OLIVE GARDEN LOCATED AT 3451 SHOPPERS DRIVE FOR:
1. CONDITIONAL USE PERMIT TO ALLOW THE SERVING OF ALCOHOLIC
BEVERAGES IN CONJUNCTION WITH A RESTAURANT: AND
2. SIGN VARIANCE
Deputy City Administrator Martin stated Energy Development Fields on behalf of
Olive Garden Restaurant has submitted an application for a conditional use permit to allow
the serving of alcoholic beverages in conjunction with the restaurant to be located at 3451
Shoppers Drive. Olive Garden typically serves beer, wine and specialty drinks, as well as
beverages from a full-service bar.
Deputy City Administrator Martin noted the application was presented before the
Planning and Zoning Commission at a Public Hearing held on May 1, 2008. The
Commission unanimously recommended approval of the request.
Deputy City Administrator Martin stated the applicant is also requesting a sign
variance to allow an additional 45.40 square foot wall sign to provide signage on the
building's north, south and west elevations. Staff has reviewed the application and supports
the request for variance.
Alderman Glab opined the application was complete and he would support the
request.
Alderman Condon expressed her pleasure in seeing the project coming to fruition.
Motion by Glab, seconded by Wimmer, to:
1. Accept the unanimous recommendation of the Planning and Zoning Commission to
pass an ordinance granting a conditional use permit to Energy Development Fields on
behalf of Olive Garden Restaurant to allow the serving of alcoholic beverages at the
restaurant located at 3451 Shoppers Drive; and
2. Accept Staffs recommendation to allow a sign variance permitting three wall signs
(45.40 square foot each) on the Olive Garden Restaurant facility.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR A TEMPORARY USE PERMIT TO ALLOW THE OUTDOOR DISPLAY
OF MULCH —EXXON MOBIL, 1901 NORTH RICHMOND ROAD
Deputy City Administrator Martin stated a request was received from Exxon Mobil to
display mulch in a four-stall exterior site at its facility located at 1901 North Richmond
Road. The temporary use would be permitted by the Zoning Ordinance for a maximum of
120 days per calendar year. The proposed site is located on the southeast corner of the
site, adjacent to the fuel pumping islands. Staff has reviewed the site and supports the
request.
Responding to an inquiry, Deputy City Administrator Martin noted the site would be
monitored on a complaint-type basis.
May 12, 2008
Page 4
Motion by Schaefer, seconded by Santi, to accept Staffs recommendation to
approve the request by Exxon Mobil for a temporary use permit to allow the outdoor display
of mulch on their property located at 1901 North Richmond Road, subject to the condition
the display area conforms to the approved site plan and does not exceed a four parking
stall area.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ENGINEERING SERVICE AGREEMENT IN THE AMOUNT NOT-TO-EXCEED $124,004
FOR:
REMOVAL OF FREUND AVENUE LIFT STATION;
REPLACEMENT OF MILLSTREAM DRIVE LIFT STATION; AND
OTHER SANITARY SEWER IMPROVEMENTS
In attendance was Robert Wegener, City Engineer with SEC Group Inc.
City Administrator Maxeiner stated Council at its October 15, 2007 regularly
scheduled meeting authorized an engineering services agreement with SEC Group to
conduct a feasibility study for the Boone Creek sanitary sewer improvements and
associated lift stations. The analysis has been completed providing three alternatives to be
considered by Council. SEC Group is recommending the alternative which includes the
removal of the Freund Avenue lift station and the Millstream Drive lift station and requires
the construction of a new duplex sanitary sewer line and force main on Third Street.
City Administrator Maxeiner noted the cost of engineering for this project was
included in the 2008/2009 Fiscal Year budget in the amount of $185,000. It is Staffs
recommendation to authorize the Mayor's execution of the Engineering Services
Agreement with SEC Group in the amount of$124,004.
Responding to Alderman Murgatroyd's inquiry, City Engineer Wegener explained
why SEC Group is recommending the stated alternative.
Alderman Santi inquired as to the proposed timeframe for beginning the project. City
Engineer Wegener responded the project would commence approximately two weeks
following authorization.
Alderman Glab expressed his pleasure that the engineering for this project came in
at 66% of the budgeted amount.
Responding to Alderman Wimmer's inquiry, City Engineer Wegener stated the
project would go out for bid in approximately two months, pending EPA permitting.
Alderman inquired when construction would begin. City Engineer Wegener responded
approximately two months following bid award.
City Administrator Maxeiner noted it is Staffs goal to have everything in order when
Council is ready to approve the project.
May 12, 2008
Page 5
Motion by Schaefer, seconded by Murgatroyd, to accept Staffs recommendation to
authorize the Mayor's execution of an engineering services agreement with SEC Group Inc.
in the amount not-to-exceed $124,004 for removal of the Freund Avenue lift station,
removal of the Millstream Drive lift station, and associated other sanitary sewer system
improvements.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
COMMITTEE RECOMMENDATION: ORDINANCE AMENDING MUNICIPAL CODE
CHAPTER 7, BUILDING PERMIT EXTENSIONS
Deputy City Administrator Martin stated the Community Development Committee
considered implementing building permit extension fees at its April 22, 2008 meeting. The
permit extension fees would be implemented for both residential building permits and non-
residential (commercial, industrial, office, etc.) permits. Deputy City Administrator Martin
stated building permits are designated either major (new construction, alteration, remodel
or addition) or minor (all other permits granted). The proposed building permit extension
fees are:
Residential Minor Permits 1 Y2 times the cost of the original building permit fee 6-month extension
Residential Major Permits %the cost of original building permit fee 6-month extension
Cost of original building permit fee one-year extension
Non-Residential Minor Permits 1 Y2 times the cost of the original building permit fee 6-month extension
Non-Residential Major Permits %the cost of original building permit fee 6-month extension
Cost of the original building permit fee one-year extension
Responding to an inquiry, Director of Construction and Neighborhood Services
Schwalenberg stated the onus would be on the developers to complete the project on time
or to seek a permit extension.
In response to an inquiry from Alderman Glab, Director Schwalenberg stated the
exterior of the building would have to be wrapped so that it would be aesthetically pleasing
before a permit extension could be granted.
Motion by Murgatroyd, seconded by Santi, to accept the Community Development
Committee's recommendation to pass an ordinance amending Municipal Code Chapter 7,
implementing building permit extension fees as follows:
Residential Minor Permits 1 Y2 times the cost of the original building permit fee 6-month extension
Residential Major Permits Y2 the cost of original building permit fee 6-month extension
Cost of original building permit fee one-year extension
Non-Residential Minor Permits 1 Y2 times the cost of the original building permit fee 6-month extension
Non-Residential Major Permits '/2 the cost of original building permit fee 6-month extension
Cost of the original building permit fee one-year extension.
May 12, 2008
Page 6
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. ..`
Voting Nay: None.
Absent: None.
Motion carried.
COMMITTEE RECOMMENDATION: DESIGNATED 15-MINUTE PARKING STALLS IN
THE MUNICIPAL CENTER PARKING LOT
Assistant City Administrator Hobson stated the Public Works Committee recently
investigated the implementation of 15-minute parking stalls in the Municipal Center parking
lot. In light of increased parking lot use it is difficult for Municipal Center visitors/customers
to find a parking space, especially on court days, when park programs are in progress,
and/or when police classes are taking place. The committee considered Staffs request to
create 15-minute parking spaces in the Municipal Center parking lot. The committee
recommended the establishment of four 15-minute parking stalls in front of the main
entrance to the Municipal Center.
Responding to an inquiry by Alderman Condon, City Administrator Maxeiner noted
the 15-minute parking stalls would only provide parking during regular business hours from
8 a.m. until 5 p.m. on Monday through Friday.
Alderman Glab suggested the timeframe be extended to include the hours between
8 a.m. and 5:30 p.m.
Motion by Schaefer, seconded by Santi, to accept the recommendation of the Public
Works Committee to direct Staff to prepare and authorize the Mayor's execution of an
ordinance establishing four 15-minute parking stalls directly in front of the main entrance of
the Municipal Center for the hours between 8 a.m. until 5 p.m. on Monday through Friday.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
COMMITTEE RECOMMENDATION: DESIGNATED 15-MINUTE PARKING STALLS IN
DOWNTOWN BUSINESS DISTRICTS
Assistant City Administrator Hobson stated the Public Works Committee considered
a request submitted by the Downtown Business Association to establish 15-minute parking
stalls in the downtown business districts. The Downtown Maintenance Division
Superintendent worked with the Downtown Business Association to determine the
placement of the proposed 15-minute parking stalls. Based on Staff review, the committee
recommendation is as follows:
(3)spaces at 1307-1309 Riverside Drive George Thompson Insurance, Riverside Bakery, Reese's Barkery and
Pawtique,Accountant and Old World Coin
(2)spaces at 1325 Riverside Drive Riverside Shop N Go
(2)spaces at 1214 N Green Street Clock Shop, La Esperanza Bakery, Alley Buys, McHenry Favorite Sports,
Wrinkled Pages Book Store
(2)spaces at 1245-1249 N Green Street Green Street Cleaners, Some Other Nuts, Sunshine Quilt Shoppe, Resale
Shop, Chamber of Commerce, NW Driving School
(2)spaces at 3923 Main Street Plum Garden, Mar-Ray Dance Studio, McHenry Printing.
May 12, 2008
Page 7
Council complimented the Committee and the Downtown Business Association on
working together on this project.
r
Motion by Schaefer, seconded by Santi, to accept the recommendation of the Public
Works Committee to direct Staff to prepare and authorize the Mayor's execution of an
ordinance establishing 15-minute parking stalls between the hours of 8 a.m. and 6 p.m. on
Monday through Saturday at the following locations:
(3)spaces at 1307-1309 Riverside Drive
(2)spaces at 1325 Riverside Drive
(2)spaces at 1214 N Green Street
(2)spaces at 1245-1249 N Green Street
(2)spaces at 3923 Main Street.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR— STATEMENT AND REPORT
Mayor Low officially welcomed Ryan Schwalenberg to his new position as Director of
Construction and Neighborhood Services.
COMMITTEE REPORTS
Chairman Alderman Peterson announced the Parks and Recreation Committee
meeting has been rescheduled from Wednesday, May 14, 2008 to Wednesday, May 21,
2008 at 7 p.m. in the Aldermen's Conference Room.
Chairman Alderman Murgatroyd announced a Finance and Personnel Committee
meeting has been scheduled for Monday, May 19, 2008 at 6:30 p.m. in the Aldermen's
Conference Room.
STAFF REPORTS
There were no Department Head Reports.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 7:58 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned,at 7:58 p.m.
MAYOR ITY CLE K