HomeMy WebLinkAboutMinutes - 05/19/2008 - City Council REGULAR MEETING
MAY 19, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, May 19, 2008 in the Council Chambers of the Municipal Center. At
roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer,
Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator
Maxeiner, City Clerk Jones, City Attorney McArdle, Assistant City Administrator Hobson,
Director of Finance Black, Director of Public Works Schmitt.
PROCLAMATION: RECOGNIZING SGT. THOMAS M. JENKINS ON HIS RETIREMENT
Mayor Low stated Police Sergeant Thomas Jenkins has announced his retirement
effective June 2, 2008. Mayor Low then read into the record a proclamation recognizing the
many accomplishments and contributions of Sgt. Jenkins and noted the proclamation will
be presented to him at a gathering to be held on Monday, June 2"d at 3 p.m. in the Council
Chambers.
PUBLIC INPUT SESSION — 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
CONSENT AGENDA
Alderman Schaefer noted the proposed Block Party request was for the same day
as the City's fireworks display and inquired if Staff perceived any problems or conflicts.
Assistant City Administrator Hobson responded Staff did not see a problem with the
request.
Motion by Wimmer, seconded by Santi, to approve the Consent Agenda as
presented:
A. Special Use/Picnic Permits;
B. Block Party request:
Nicholas Wirth, Olde Mill Ponds Subdivision— Saturday, July 5tn;
C. City Council Minutes:
April 28, 2008 Annual Meeting;
May 5, 2008 regularly scheduled meeting;
D. List of Bills:
A-YARD CORP 80.00
AALTO, BRIAN 68.28
ACRES GROUP 2,830.00
ADAMS ENTERPRISES INC, R 265.82
ALSOT, LAURIE 16.50
ARAMARK WORK APPAREL 6 U 403.32
BIRK, JOHN 90.00
BUENZLI, JAMES J 900.00
BUSS FORD SALES 288.35
CARQUEST AUTO PARTS STOR 302.39
CENTEGRA OCCUPATIONAL ME 2,484.00
CHICAGO INTERNATIONAL TR 33.23
CLIFFORD-WALD 70.00
CONNEY SAFETY PRODUCTS 86.58
CURRAN CONTRACTING COMPA 1,000.16
ED'S AUTOMOTIVE/JIM'S MU 105.00
ESRI 912.09
FISHER, MARC 62.95
FLESCH COMPANY INC, GORD 118.60
FOGLESONG, HEATHER 136.37
FOXCROFT MEADOWS INC 80.40
May 19, 2008
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G IMPRESSIONS INC 70.00
GITZKE, WILLIAM J 1,499.95
HACH COMPANY 380.59
HALOGEN SUPPLY COMPANY 3,528.22
HANSEN, JOSH 250.00
HARM'S FARM 438.77
HERITAGE-CRYSTAL CLEAN 231.22
HOLMSTROM, ROBERT 58.80
HOUGHTON, JOANNE 54.00
ILEAS 100,00
INTEGRA BUSINESS SYSTEMS 295.00
INTERSTATE BATTERY SYSTE 23.88
JULIE INC 364.20
KALE UNIFORMS INC 99.50
KIMBALL MIDWEST 261.61
KING, LAURA 301.00
KIRCHNER FIRE 80.00
KRANZ, ANNE 74.86
KREASSIG, DANIEL 38.52
LANG PONTIAC-CADILLAC-SU 302.35
MCHENRY AREA YOUTH COMM 6,000.00
MCHENRY COUNTY COLLECTOR 34,877.80
MEYER MATERIAL COMPANY 174.46
MID AMERICAN WATER OF WA 95.00
MINUTEMAN PRESS OF MCH 345.62
NATIONAL AWARD SERVICES 13.41
NORTH EAST MULTI-REGIONA 725.00
NORTHERN ILLINOIS POLICE 417.00
O'HARE-MIDWAY LIMOUSINE 527.34
OFFICE DEPOT INC 45.99
ORIENTAL TRADING CO INC 327.00
OTTOSEN BRITZ KELLY COOP 1,155.00
PABXSOFT LLC 500.00
PECHOUS, ROGER 11.98
PETROLIANCE LLC 3,697.22
POLARIS DIGITAL SYSTEMS 100.00
PRECISION SERVICE & PART 110.00
PROMISING PICASSOS 189.00
R&J CONTRUCTION SUPPLY C 125.00
RADIOSHACK CORPORATION 42.59
RELIABLE SAND & GRAVEL 3,133.64
RIDGEVIEW ELECTRIC INC 1,350.00
RIVERSIDE ANIMAL CLINIC 279.00
ROC CONSTRUCTION SUPPLY 137.80
S&S WORLDWIDE INC 707.25
SHAW SUBURBAN MEDIA 184.80
SHORE GALLERIES INC 4,867.80
SPRINT 92.85
SROKA, KURT 240.00
STANS OFFICE TECHNOLOGIE 442.31
STAPLES BUSINESS ADVANTA 76.45
TRAFFIC CONTROL & PROTEC 1,275.80
VERIZON WIRELESS 109.26
WALSH, THOMAS M 39.44
WASTE MANAGEMENT OF WI P 7,540.32
ZAHN, DAN 720.00
ZMT INC 332.50
ZUKOWSKI ROGERS FLOOD & 22,488.00
GRAND TOTALS 112,283.14
FUND TOTALS
GENERAL FUND 76,293.55
WATER/SEWER FUND 19,236.52
MARINA OPERATIONS FUND 9,132.26
RISK MANAGEMENT FUND 1,350.00
INFORMATION TECHNOLOGY FUND 1,005.81
RETAINED PERSONNEL ESCROW 5,265.00
TOTALS 112,283.14
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May 19, 2008
Page 3
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR TEMPORARY ADVERTISING SIGNS, OUTDOOR FOOD SERVICE AND
MUSIC FOR CRUISE NIGHT EVENTS IN THE LIBERTY SQUARE SHOPPING CENTER
PARKING LOT ON SHAMROCK LANE
In attendance was Gary Lang of Gary Lang Auto Group.
Assistant City Administrator Hobson stated a request was submitted by Cheryle
Walls, owner and proprietor of Nana's Kitchen, located in Liberty Square Shopping Center,
to host a weekly Cruise Night event in the center's parking lot. The event would be co-
sponsored by Gary Lang Auto Group. The initial request was for Friday nights. However,
the applicant has amended the request to Thursday evenings from late May through
September 2008.
Assistant City Administrator Hobson noted the applicant has included in the request
permission for:
1. Temporary advertising signs adjacent to the property to be displayed on the days of
the event;
2. Outside food service;
3. DJ services including the amplification of music in the parking lot during the show.
Overflow parking would be available at the MCC Shah Center, located across Shamrock
Lane from the shopping center. Assistant City Administrator Hobson stated Staff has
reviewed and supports the request subject to the following conditions:
1. No alcoholic beverages shall be served outside of the building;
2. The City shall be provided with a Certificate of Insurance naming the City of
McHenry as additionally insured.
In response to Alderman Santi's inquiry, Assistant City Administrator Hobson stated
the City would be named as additionally insured on the Certificate of Insurance.
,_ Responding to Alderman Murgatroyd's inquiry, Assistant City Administrator Hobson
noted the Cruise Night events would take place on Thursday evenings.
Alderman Peterson opined the site is a good location for the event.
Mayor Low acknowledged the event would be beneficial to the area.
Motion by Santi, seconded by Wimmer, to accept Staffs recommendation to
approve the request submitted by Cheryle Walls of Nana's Kitchen to:
1. Host Cruise Night events on Thursday evenings from 6 p.m. until 9 p.m. from late
May through September 2008 in the Liberty Square Shopping Center parking lot;
May 19, 2008
Page 4
2. Display temporary advertising signs on adjacent property on event days only;
3. Offer outdoor food service in conjunction with the event;
4. Provide DJ service including the amplification of music during event nights;
Subject to the following conditions:
1. No alcoholic beverages shall be served outside of the building;
2. The City shall be provided with a Certificate of Insurance naming the City of
McHenry as additionally insured for the duration of the event.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
RESOLUTION: SUPPORTING LAND USE POLICY PROPOSAL FOR MCHENRY
COUNTY 2030 PLAN — MCHENRY COUNTY COUNCIL OF GOVERNMENTS
City Administrator Maxeiner stated the Mayors' Caucus of the McHenry County
Council of Government (MCCG) has been engaged in the process of developing a 2030
plan with the Regional Planning Commission. The goal is to limit future growth and
development in the county to existing municipalities and their planning jurisdiction. City
Administrator Maxeiner noted MCCG has requested the City pass a resolution in support of
the proposed land use policy.
Alderman Murgatroyd opined it is important for the county to have a cohesive plan
for the future. The proposal is necessary to ensure quality of life for the residents of the
area.
Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation to
pass a resolution in support of a proposed land use policy for McHenry County as.
submitted by McHenry County Council of Government for the 2030 plan process.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AWARD OF BID FOR INSTALLATION OF FIRE SPRINKLING SYSTEM AT 1415
INDUSTRIAL DRIVE — FIRE GUARD OF ILLINOIS, IN AN AMOUNT NOT-TO-EXCEED
113 500
City Administrator Maxeiner stated on March 31, 2008 Council authorized Staff to
bid the construction renovation of the recently purchased property located at 1415
Industrial Drive. The building will be renovated to conform to the needs of a public works
facility. Bids were opened on April 29, 2008 for various portions of the renovation project.
The total bids of the lowest responsible bidders have exceeded the construction budget.
City Administrator Maxeiner stated Staff is currently working with Dixon Construction and
Gillespie Design to downsize the scope of the project in an effort to meet the project
budget.
May 19, 2008
Page 5
City Administrator Maxeiner stated Staff would like to proceed with the installation of
the fire sprinkling system as that portion of the project came in far below project estimate.
The sprinkling system is a code requirement in order to convert the building to a public
works vehicle storage structure. The lowest responsible bid was submitted by Fire Guard of
Illinois in the amount of$113,500. It is Staffs recommendation to award the bid for this item
to Fire Guard of Illinois.
Motion by Schaefer, seconded by Peterson, to accept Staffs recommendation to
award the bid for the installation of a fire sprinkling systems at 1415 Industrial Drive to Fire
Guard of Illinois in an amount not-to-exceed $113,500.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVE PURCHASE OF SERVER AND STORAGE ENCLOSURE FROM DELL
COMPUTER CORP. FOR MUNICIPAL CENTER CCTV SECURITY SYSTEM UPGRADE
IN AN AMOUNT NOT-TO-EXCEED $6,800
Assistant City Administrator Hobson stated the City installed a closed circuit
television system in the Municipal Center in April 2005. The system currently has 21
cameras, a computer server used to control the system, an external storage device used to
store video images and various switches and signal routing equipment. Assistant City
Administrator Hobson stated the time has come to upgrade system hardware. The IT
Department has allocated funds for replacement equipment in the Fiscal Year 2008-2009
approved budget. Staff is requesting approval of the purchase of upgraded equipment in
the amount of$6,800 from Dell Computer Corporation.
In response to Alderman Murgatroyd's inquiry, Assistant City Administrator Hobson
stated the software would be ordered after the hardware has been ordered and installed.
Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to
approve the purchase of server and storage enclosure from Dell Computer Corporation for
Municipal Center CCTV Security System in the amount not-to-exceed $6,800.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
Mayor Low announced the City's Memorial Day Ceremony will be held at Veteran's
Memorial Park at 10:00 a.m. on Monday, May 26, 2008.
Mayor Low also announced the Honorary Street Sign Dedication Ceremony
recognizing Cpl. Keith A. Nurnberg is scheduled for Friday, May 30, 2008 at 11 a.m. at the
intersection of Abbey Drive and Fairfax Drive.
May 19, 2008
Page 6
COMMITTEE REPORTS
Chairman Alderman Condon announced the next meeting of the Community
Development Committee is scheduled for Tuesday, May 27, 2008 at 7 p.m. in the
Aldermen's Conference Room.
Chairman Alderman Peterson announced the Parks and Recreation Committee will
meet Wednesday, May 21, 2008 at 7 p.m. in the Aldermen's Conference Room.
STAFF REPORTS
City Administrator Maxeiner reported the Band Concert Series begins this Thursday,
May 22, 2008 at 7 p.m. The concert will be provided by the McHenry High School Band.
The concert on May 29, 2008 will also begin at 7 p.m. and will feature the Parkland Junior
High School Jazz Band.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
ADJOURNMENT
Motion by Santi, seconded by Peterson, to adjourn the meeting at 7:50 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None. --,
Absent: None.
Motion carried.
The eeting was adjourne at 7:50 p.m.
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