HomeMy WebLinkAboutMinutes - 07/07/2008 - City Council REGULAR MEETING
JULY 7, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, July 7, 2008 in the Council Chambers of the Municipal Center. At roll
call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer,
Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator
Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin,
Assistant City Administrator Hobson, Director of Finance Black.
PROCLAMATION HONORING BEN SPENGEL
Mayor Low introduced Ben Spengel, his parents Keith and Trish Spengel, his
grandparents, and brother, Dane.
Mayor Low summarized Ben's efforts to create "Assisted Walk Challenge" events to
be held on Track and Field Day annually during the Fiesta Days celebration. Mayor Low
noted Ben met with her and Assistant City Administrator Hobson to begin discussions
regarding the proposed events. Mayor Low stated Ben was persistent in his efforts to see
his idea to fruition, and noted he will be a fine leader someday.
Mayor Low then read into the record of this meeting and presented Ben with a
Proclamation declaring July 16, 2008 as "Ben Spengel Day" in the City of McHenry.
Council acknowledged Ben's accomplishments and congratulated him on his efforts.
Mayor Low announced a screening of the current Northern Illinois Special
Recreation Association (NISRA) video would now be presented to Council for their
edification. She noted that Ben Spengel's participation in local day camp activities was
highlighted on the video.
PUBLIC INPUT SESSION — 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
CONSENT AGENDA
Motion by Wimmer, seconded by Schaefer, to approve the Consent Agenda as
presented:
A. Block Party Permits:
Ron Bielski, Mill Creek Subdivision, Saturday, August 23, 2008;
Tracy Kenning, Legend Lakes Subdivision, Saturday, July 19, 2008
B. City Council Minutes:
June 30, 2008 regularly scheduled meeting;
C. List of As-Needed Checks:
ALBERTSONS 32.99
ALLIANCE CONTRACTORS INC 66,184.00
BENITEZ ELECTRICAL GROUP 10,000.00
CHAMPION ENVIRONMENTAL S 22,800.00
CHEF AT YOUR DOOR 117.50
CHEF AT YOUR DOOR, A 113.97
CORNERSTONE MATERIAL REC 34,700.00
ILLINOIS DEPARTMENT OF P 722.00
ILLINOIS STATE POLICE 20.00
MCHENRY BANK & TRUST 1,000,000.00
July 7, 2008
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MCHENRY COUNTY MAP COMPA 45.00
MIDWEST OPERATING ENGINE 135.00
MISS MCHENRY COUNTY QUEE 100.00
O'MEARA, THOMAS 182.20
PORTER, DAVID L 423.40
POSTMASTER MCHENRY IL 1,205.92
SAFARI LAND LLC 524.00
SAM'S CLUB 772.54
SECRETARY OF STATE / POL 78.00
SECRETARY OF STATE/INDEX 10.00
SHERATON CHICAGO NORTHWE 1,098.00
TRAILS OF ALGONQUIN 612.50
UNITED PARCEL SERVICE 40.67
GRAND TOTALS 1,139,917.69
FUND TOTALS
GENERAL FUND 5,224.43
PAGEANT FUND 100.00
TIF FUND 66,184.00
CAPITAL IMPROVEMENTS FUND 67,500.00
EMPLOYEE INSURANCE FUND 135.00
RISK MANAGEMENT FUND 117.50
INFORMATION TECHNOLOGY FUND 51.16
POLICE PENSION FUND 1,000,605.63
TOTALS 1,139,917.69
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
STAFF RECOMMENDATION TO:
A. APPROVE A BUDGET AMENDMENT TO THE GENERAL FUND IN THE
AMOUNT OF $36,000;
B. AUTHORIZE STAFF TO IMPLEMENT MUNICIPAL CENTER SECURITY
ENHANCEMENTS IN THE ESTIMATED AMOUNT OF $36,000
Assistant City Administrator Hobson stated discussions have recently occurred
regarding Municipal Center Building safety and possible enhancements which would
provide security for the building and all of its functions. A building security evaluation was
conducted by Officer John Adams of the McHenry Police Department. Results of the
evaluation suggested the following modifications:
1. Large concrete security planters along the west wall of the facility;
2. Expansion of the electronic door lock system throughout the building;
3. Expansion of the panic/emergency notification system;
4. A staffed, front desk/kiosk to track visitors to the Municipal Center;
5. Additional signage, identifying entrances;
6. Removal and replacement of overgrown landscaping.
Assistant City Administrator Hobson stated the first item would create a barrier
preventing vehicular breaches in the building. Security planters would be installed to protect
the western wall of the building. Two 6' planters and thirteen 8' planters would be placed in
strategic positions. The estimated cost of the planters is $15,691.
Assistant City Administrator Hobson noted the need for expansion of the electronic
door system is self-explanatory. The projected cost for this portion of the project plus the
modification of the emergency alarm/panic buttons in Administration, Parks and
Construction and Neighborhood Services is $11,100.
July 7, 2008
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The fourth element of the project provides added security as well as better customer
service for visitors to the building. The staffed greeter station would track visitors to the
building. Anticipated cost of the station is approximately $2,000 while staffing the station
through a job share arrangement would cost a minimum of $40,000 annually. Staff is
interested in Council input, particularly with regard to staffing the greeter station.
Assistant City Administrator Hobson noted the fifth component of the plan involves
the replacement of the small monument signs at each of the three front entrances. Signs
would be replaced to provide clearer direction to visitors. New signs have been quoted at
$2,086.
The sixth component involves overgrown landscape removal and replacement at an
approximate cost of$5,000.
Assistant City Administrator Hobson stated Staff is requesting authorization to
implement the security improvements as stated with a total estimated cost of $36,000,
which would require a budget amendment to the General Fund in the same amount.
Alderman Condon stated it is unfortunate that events of this day and age call for
increased security.
Alderman Santi concurred with Alderman Condon. He opined security is needed. He
noted the planters are aesthetically pleasing.
Alderman Glab suggested using existing staff for the greeter station, rather than new
hires. He noted current staff is knowledgeable and competent.
Alderman Schaefer concurred with Alderman Glab.
Alderman Murgatroyd noted this matter was discussed during this year's budget
process. The security measures are necessary. Alderman Murgatroyd suggested the City
has the funds to absorb the cost of the improvements. He commended Staff on their efforts
to secure the building with existing budgetary constraints. Alderman Murgatroyd suggested
initially existing Staff could be utilized to staff the greeter station. Eventually the City will
need to hire additional employees to cover the station.
Alderman Wimmer stated the security improvements are necessary.
Alderman Peterson stated he supported certain elements of the recommendation but
not all of them. He inquired as to the future of Branch 3 Court continuing to be held in
McHenry at the Municipal Center. City Administrator Maxeiner responded the City
continues to look at a long term relationship with the Circuit Clerk's Office. The County has
no immediate plans to consolidate its branch courts at this time.
Alderman Peterson stated he would not like to see additional employees being hired
at this time. He is also not in favor of the large planters being installed in front of the
building. He stated he needs to see proof the planter placement would work to provide the
needed security. City Administrator Maxeiner responded that Staff has discussed the
reconfiguration of the building for some time. Currently, the cost to reconfigure is
July 7, 2008
Page 4
prohibitive. ...�
Motion by Condon, seconded by Santi, to accept Staffs recommendation to:
A. Amend the budget to include a $36,000 line item in the General Fund to provide for
security modifications at the Municipal Center Building site;
B. Authorize Staff to implement the following Municipal Center Building security
enhancements:
1. Large concrete security planters along the west wall of the facility;
2. Expansion of the electronic door lock system throughout the building;
3. Expansion of the panictemergency notification system;
4. A staffed, front desk/kiosk to track visitors to the Municipal Center;
5. Additional signage, identifying entrances;
6. Removal and replacement of overgrown landscaping.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: Peterson.
Absent: None.
Motion carried.
PURCHASE OF SURVEILLANCE VIDEO SOFTWARE AND RELATED EQUIPMENT
FROM WATCHER ENTERPRISES IN THE AMOUNT NOT-TO-EXCEED $6,100
Assistant City Administrator Hobson stated Staff is requesting authorization to
purchase surveillance video software and equipment. In March 2005 the City installed a
closed circuit television system in the Municipal Center. The system currently consists of 21
cameras, a computer server used to control the system, an external storage device used to
store video images and various switches and signal routing equipment. The request before
Council this evening is to purchase software and a replacement camera for the surveillance
system. Funds have been allocated for the purchase in the IT budget for FY 200812009.
Assistant City Administrator Hobson noted the new software and equipment would
allow for evidentiary video capture. Assistant City Administrator Hobson stated it is Staffs
recommendation to approve the purchase of Watcher Video Software, camera and related
equipment in an amount not-to-exceed $6,100.
Alderman Santi inquired if the system monitoring location would remain in the
telecommunications/dispatch center. Assistant City Administrator Hobson responded in the
affirmative.
Motion by Santi, seconded by Schaefer, to accept Staff's recommendation to
purchase Watcher video Software, camera and related equipment in an amount not-to-
exceed $6,100.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
July 7, 2008
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AWARD OF CONTRACT TO MCHENRY BANK AND TRUST FOR MUNICIPAL
BANKING SERVICES FOR A THREE-YEAR TERM AT AN ESTIMATED ANNUAL COST
OF $8,530
Director of Finance Black stated in February the City sought proposals for banking
services from 22 financial institutions. Proposals were submitted by eight financial
institutions. An evaluation team consisting of three staff members from the Finance
Department reviewed the proposals. Criteria used for evaluation included:
• Financial strength of financial institution;
• Experience in providing banking services to similar accounts;
• Proven capabilities and references;
• Ability to meet current and projected service requirements;
• Interest rates offered and benchmarks used on the accounts; and
• Cost of providing service.
Director Black stated following extensive review and evaluation, the team believes
that McHenry Bank and Trust demonstrated the ability to service the City's needs. It is
therefore Staffs recommendation to accept the proposal submitted by McHenry Bank and
Trust for a three-year term at an estimated annual cost of$8,530.
Alderman Murgatroyd stated the proposals were reviewed by the Finance and
Personnel Committee at its June 30, 2008 meeting. The Committee believes the proposed
contract with McHenry Bank and Trust is favorable.
Alderman Santi inquired if a three-year banking services contract was normal.
Director Black responded three-year financial service contracts are normal for
municipalities.
Motion by Murgatroyd, seconded by Wimmer, to authorize the Mayor's execution of
a contract with McHenry Bank and Trust for municipal financial services for a three-year
period.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR— STATEMENT AND REPORT
Mayor Low reported she had received numerous call complimenting the City on the
Fourth of July celebration and fireworks display.
COMMITTEE REPORTS
There were no Committee Reports.
July 7, 2008
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STAFF REPORTS
Assistant City Administrator Hobson announced the 2008 Annual Fiesta Days begin
on Friday, July 11t and will continue through Parade Day on July 20th. This weekend's
events scheduled Friday evening through Sunday evening include Music Fest and Food
Fest at Petersen Park. Featured bands include Mellencougar, Spin Doctors, American
English, and Extreme Sports. Events include amusement rides, volleyball tournament, boat
challenge, car show, Harley motorcycle show, and a Fiesta Favorite Talent Show.
FUTURE AGENDA ITEMS
No Future Agenda Items were discussed.
ADJOURNMENT
Motion by Condon, seconded by Peterson, to adjourn the meeting at 8:15 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The eeting was adjourned at 8:15 p.m.
MAYOR \CITY C