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HomeMy WebLinkAboutMinutes - 08/04/2008 - City Council REGULAR MEETING AUGUST 4, 2008 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, August 4, 2008 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: Deputy City Administrator Martin, City Clerk Jones, City Attorney McArdle, Assistant City Administrator Hobson, Director of Public Works Schmitt, Director of Finance Black. PUBLIC INPUT SESSION: 10 MINUTE LIMITATION There was no one who signed in to speak during the Ten Minute Public Input Session CONSENT AGENDA Alderman Condon requested the July 21, 2008 minutes be corrected to reflect the accurate meeting date in the first paragraph, and to delete the reference that Kyle Sheldon led the assembly in the Pledge of Allegiance. Alderman Glab stated he is glad to see Park Ridge Estates is finally moving toward completion. Motion by Wimmer, seconded by Santi, to approve the Consent Agenda as amended: A. Request for final bond reductions and acceptance of public improvements installed by Windsor Development in Park Ridge Estates; B. Ordinance reducing the number of E2 Liquor Licenses from 1 to 0; C. Approve City Council Minutes: July 14, 2008 regularly scheduled meeting; July 21, 2008 regularly scheduled meeting; D. Special Use/Picnic Permits; E. List of Bills: A-YARD CORP 162.50 ADAMS ENTERPRISES INC, R 41.07 ADAMS STEEL SERVICE INC 21.74 AHLBORN EQUIPMENT INC 86.63 ALEXANDER CHEMICAL CORP 4,083.00 ALEXANDER LUMBER CO 44.96 AMELIO, ROBERT 423.00 AMERICAN RED CROSS OF GR 469.40 ANDERSON, LORI 174.38 ARBOR DAY FOUNDATION 15.00 AT&T 5,264.22 AT&T LONG DISTANCE 74.01 BAKER & SON CO, PETER 694.45 BANKCARD SERVICES 1,108.58 BASTIAN, THOMAS P 375.00 BENTZ, DONALD J 102.00 BETANCOURT, DANIELLE 585.00 BOWERS, APRIL 42.00 BREMER, CURTIS H 78.00 BROGAN, WILLIAM J 40.20 BTB INVESTMENT PROPERTIE 1,500.00 CAREY ELECTRIC 125.00 �i CASEY EQUIPMENT COMPANY 384.54 CDW GOVERNMENT INC 1,169.48 CENTEGRA OCCUPATIONAL ME 1,502.61 CENTURY SPRINGS 563.85 August 4,2008 Page 2 CHICAGO INTERNATIONAL TR 90.98 CLARKE ENVIRONMENTAL MOS 6,916.80 CLOWNING AROUND ENTERTAI 276.49 COMED 31,749.76 CONAWAY, TINA 108.05 CONNEY SAFETY PRODUCTS 142.12 CONSERV FS 98.53 CONSTELLATION NEWENERGY 5,654.32 CRAFT CONCRETE PRODUCTS 646.45 CRESCENT ELECTRIC SUPPLY 19.05 CURRAN CONTRACTING COMPA 4,466.71 DELISI, PHIL 75.00 DELL MARKETING LP 5,866.91 DREISILKER ELECTRIC MOTO 1,199.58 DULTMEIER SALES 112.95 DURA WAX COMPANY INC, TH 97.42 ED'S RENTAL & SALES INC 599.96 EISERMAN, JERRY 11.95 EJ EQUIPMENT 1,819.76 ELIFEGUARD INC 73.95 EQUIPMENT DEPOT OF ILLIN 20.37 EXECUTIVE COACH OF CHICA 803.50 FAST EDDIES CAR WASH 14.95 FISCHER BROS FRESH 1,591.88 FLESCH COMPANY INC, GORD 108.67 FONE ZONE-MCHENRY, THE 9.99 FOX VALLEY CHEMICAL CO 496.80 FOXCROFT MEADOWS INC 258.84 FRANKLIN, JAMES B 275.00 GALLS INCORPORATED 31.98 GITZKE, WILLIAM J 190.00 GOLD MEDAL PRODUCTS 860.40 GRAINGER 243.84 GREAT LAKES FIRE & SAFET 72.00 GROVE, KELLY 139.50 HACH COMPANY 466.75 �^ HALOGEN SUPPLY COMPANY 28.15 HANSEN CONSTRUCTION, JAY 367.00 HANSEN'S ALIGNMENT, DON 65.00 HARM'S FARM 118.93 HARRIS, JILL 195.72 HARRIS, TIMOTHY 325.28 HEADLEY, JEAN 688.50 HEBARD GUNS INC, GIL 3,814.58 HOLIAN INSULATION COMPNA 4,270.00 IIMC 225.00 ILLINOIS DIRECTOR OF 1,056.00 ILLINOIS FBI NA 40.00 ILLLINOIS PLUMBING INSPE 18.00 IPMA-HR 375.00 JEWEL OSCO 30.00 JULIE INC 363.30 KALE UNIFORMS INC 64.97 KAUNECKAS, KAREN 50.00 KDS TECH SERVICES INC 400.70 KIEFER & ASSOC, ADOLPH 365.85 KIMBALL MIDWEST 438.13 KIRCHNER FIRE 94.00 KIWANIS CLUB OF MCHENRY 230.00 KREASSIG, DANIEL 128.10 KRUMMET, BILL 1,630.00 LANG PONTIAC-CADILLAC-SU 117.26 LAYER, WILLIAM 31.02 LUMBER, ROBERT 10.00 MARCHEWKA, MIKE 650.00 MARTELLE WATER TREATMENT 1,091.51 MARYS FLOWERS & GIFTS 61.00 MAZZUCA, JOE 207.00 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 231.72 MCHENRY ANALYTICAL WATER 1,223.80 MCHENRY COMMUNITY SCHOOL 376.69 MCHENRY COUNTY GLASS & M 683.00 MCHENRY FIRESTONE 1,100.00 MCHENRY IND COURTS CONDO 50.00 August 4,2008 Page 3 MCHENRY SCHOOLS TRANSPOR 1,926.65 MCHENRY SPECIALTIES 342.00 MENARDS - CRYSTAL LAKE 90.01 MEYER MATERIAL COMPANY 827.13 MID AMERICAN WATER OF WA 194.30 MIDWEST METER INC 429.58 MINUTEMAN PRESS OF MCH 168.88 MOORE, KEVIN 204.00 MORAINE EMERGENCY PHYSIC 1,031.65 MULLEN, FRANCIS 92.00 NEXTEL WEST CORP 2,475.90 NICOLET SCENIC TOURS 6,325.00 NICOR GAS 650.12 NORTHERN ILLINOIS MEDICA 662.11 NORTHWEST HERALD 210.60 NYKAZA, PAMELA 105.00 OPEN CONTROLS SOLUTIONS 4,393.00 OWSLEY, MIKE 63.92 PACE 11,221.28 PALMER, MIKE 71.01 PAYLINE WEST INC 1,040.26 PEPSI-COLA GENL BOT 1,420.89 PETROLIANCE LLC 15,347.24 PITEL SEPTIC INC 3,200.00 PORTER LEE CORPORATION 60.00 PRECISION SERVICE & PART 572.54 PRIME TACK & SEAL CO 765.16 PRO PLAYER CONSULTANTS I 1,570.00 PROESEL, JACK 16.00 PROSOURCE FINANCIAL LLC 3,166.67 PUBLIC AGENCY TRAINING C 425.00 R&J CONTRUCTION SUPPLY C 1,230.50 RAMIREZ, ESTEBAN A 60.00 REAGAN, ELAINE 165.00 REICHE'S PLUMBING SEWER 105.00 REINDERS INC 1,390.94 RESERVE ACCOUNT 1,500.00 RETEK, JOE 70.00 RICCI, DONNA 16.28 RIDGEVIEW ELECTRIC INC 1,050.00 RIVERSIDE BAKE SHOP 79.21 ROC CONSTRUCTION SUPPLY 106.44 ROHLOFF-VANSTEE, COLLEEN 123.00, ROTARY CLUB OF MCHENRY 185.10 RUSHING, RHONDA F LANG- 19.07 SAFARI LAND LLC 26.00 SAFETY SYSTEMS CORPORATI 72.63 SCHATZ, DONALD 195.00 SCHILLER, VERNON 90.00 SEC GROUP INC 47,425.24 SEMROW JR, HARRY H 682.50 SEXTON, ERIC M 70.58 SHARP, BARBARA 56.00 SHERMAN MECHANICAL INC 5,440.24 SIRCHIE FINGER PRINT LAB 907.56 SNAP FITNESS 30.00 SOMERFIELD, JACK 106.00 SPRING ALIGN OF PALATINE 637.57 ST AUBIN NURSERY INC 2,590.00 ST PAULS EPISCOPAL CHURC 810.53 STAPLES BUSINESS ADVANTA 207.54 STREET EATS CAFE 252.00 STROMBERG, AMBER 15.00 THERMO FISHER SCIENTIFIC 405.46 THOMAS TRUCKING INC, KEN 245.00 THOMPSON ELEVATOR INSPEC 414.00 TOPS IN DOG TRAINING COR 274.00 TRAFFIC CONTROL CORPORAT 85.70 TRAPANI CONSTRUCTION 30.00 ULTRA STROBE COMMUNICAIT 69.00 UNITED PARCEL. SERVICE 64.89 UNITROL / STINGER SPIKE 108.00 UNRUH, BRETT M 229.50 USA BLUEBOOK 274.94 VISU-SEWER OF ILLINOIS L 3,075.00 August 4,2008 Page 4 WALMART COMMUNITY 688.60 WASTE MANAGEMENT OF WI P 6,559.95 WILLIAMS ELECTRIC SERVIC 866.53 WIRTZ, PAT 27.28 WITT,. CINDY 95.67 GRAND TOTALS 251,273.59 FUND TOTALS GENERAL FUND 152,711.48 PAGEANT FUND 29.94 CAPITAL IMPROVEMENTS FUND 9,600.00 WATER/SEWER FUND 37,040.95 UTILITY IMPROVEMENTS FUND 31,631.52 RISK MANAGEMENT FUND 3,396.37 INFORMATION TECHNOLOGY FUND 7,556.61 RETAINED PERSONNEL ESCROW 9,306.72 TOTALS 251,273.59 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR EXTENSION OF TEMPORARY USE PERMIT — GARY LANG AUTO GROUP Deputy City Administrator Martin reminded Council Gary Lang Auto Group requested and received a temporary use permit in December 2007 to allow placement of a modular trailer on the site. The temporary use was granted with an expiration of December r, 31, 2008. Deputy City Administrator Martin stated a letter was recently received from Gary .Lang, President of Gary Lang Auto Group seeking permission to extend the duration of the temporary use permit until March 31, 2010 at which time it is anticipated the new sales facility would be completed. Staff has reviewed the request and has no concerns regarding the temporary use permit extension. Motion by Santi, seconded by Condon, to accept Staffs recommendation to approve the extension of the temporary use permit granted to Gary Lang Auto Group to allow the placement of a modular trailer on the site until March 31, 2010. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIANCES FOR DIAMOND PLAZA In attendance was Charles Schwartz, representing the applicant for sign variances for Diamond Plaza located in Northgate West Development. Deputy City Administrator Martin stated as Council will recall.on June 16, 2008, Council considered a request for sign variances for Diamond Plaza Shopping Center. At that time the applicant requested the following: 1) four additional wall signs on the rear and north side of the building; 2) two additional freestanding signs with height and total area square footage August 4,2008 Page 5 variances. Due to confusion regarding prior sign restrictions imposed by Council on this development, no action was taken by Council. The applicant was directed to work with Staff to resolve and clarify the variation requests and return to Council with a revised variance request. Deputy City Administrator Martin noted Staff has met with the applicant. At this time the following variances are being requested by the applicant: 1) Variance to allow three additional wall signs (two on the rear fagade and one on the north building elevation for the corner unit); 2) Variance to allow one freestanding sign on the subject property; 3) Variances as to allowable height and area for the proposed freestanding sign. Deputy City Administrator Martin stated Staff has reviewed the request and recommends the following: 1) to approve the request for two additional wall signs on the rear building facade with the conditions that each additional wall sign on the rear fagade has a maximum of 2' high upper case letters, 1.5' high lower case letters, all to be blocked in style, one color and uniform along the rear of the building, with no logos permitted; 2) to approve the request for an additional comer unit wall sign on the north fagade, size and style in accordance with the attachment provided with the permit application; 3) to approve the request for an additional freestanding sign at the southeast corner of the subject property, allowing height and area variances as requested. Alderman Murgatroyd stated he understands the need for the monument sign and the corner unit sign; however, since no parking exists at the rear of the building, he could not understand why signage would be needed on the rear fagade. Deputy City Administrator Martin responded the request was made to provide additional signage for the tenants. Alderman Santi inquired if the color of the signage would coordinate with the signage of each of the tenant's corporate colors. Deputy City Administrator Martin responded Staff is recommending that the sign colors be uniform. Alderman Glab opined it is difficult to support changes to signage in shopping centers. He noted the parameters for shopping center signs were discussed at great length prior to the adoption of the current sign ordinance, particularly with regard to all of the previous variances granted to this development. Deputy City Administrator Martin noted the City is attempting to be equitable and cooperate with the Diamond Plaza owner regarding signage for the development. He further stated the conformity of the building makes signage for the development unique, Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to 1) approve the request for two additional wall signs on the rear building fagade with the conditions that each additional wall sign on the rear facade has a maximum of 2' high upper case letters, 1.5' high lower case letters, all to be blocked in style, one color and uniform along the rear of the building, with no logos permitted; August 4,2008 Page 6 2) approve the request for an additional comer unit wall sign on the north fagade, size and style in accordance with the attachment provided with the permit application; 3) approve the request for an additional freestanding sign at the southeast comer of the subject property, allowing height and area variances as requested. Voting Aye: Santi, Schaefer, Murgatroyd, Ammer, Peterson. Voting Nay: Glab. Absent: None. Abstain: Condon. Motion carried. APPROVAL OF THE FOLLOWING REGARDING THE REMODELING OF THE PUBLIC WORKS FACILITY LOCATED AT 1415 INDUSTRIAL DRIVE: 1) AWARD OF BIDS TOTALING $743,001; 2) APPROVE QUOTE FOR INSTALLATION OF TWO OVERHEAD GARAGE DOORS AND ONE SERVICE DOOR ON THE EAST SIDE OF THE BUILDING — WILLIAM TONYAN AND SONS IN THE AMOUNT OF $13,000: 3) BUDGET AMENDMENT IN THE AMOUNT OF $206,600 Director of Public Works Schmitt stated on June 2, 2008 at its regularly scheduled meeting, Council authorized Staff to re-bid the revised construction plans prepared by Gillespie Design for the renovations of the public works facility located at 1415 Industrial Drive. Bid specification were prepared, bids were sought and opened on July 15, 2008. Director Schmitt stated Dixon Construction, project manager, has reviewed the 46 submitted bids and recommends awarding bids to the lowest bidders in each work category. The total bid award for the project is $743,001. Director Schmitt further stated no bids were submitted to prepare for and install two overhead garage doors and one service door on the east side of the building. Dixon Construction solicited proposals and received one quote from William Tonyan and Sons in the amount of$13,000 for this portion of the project. Director Schmitt noted if Council approves the award of bids, and acceptance of the quote, a budget amendment in the amount of$205,600 would be required. Alderman Peterson noted the budget estimate for this project was $1 million and he stated he wished the project could have come in under budget. Responding to his inquiry, Director Schmitt stated there was no particular aspect of the project that came in over budget. The project as a whole went over the anticipated budget for its completion. Responding to Alderman Peterson's inquiry, Director Schmitt noted the HVAC, masonry and the construction of the wall adjacent to the chair lift came in higher than anticipated. The chair lift would be installed approximately where the spiral staircase is -- currently located. Alderman Condon stated it is unfortunate the project has come in over budget, but August 4,2008 Page 7 the City is headed in the right direction making improvements on the structure to accommodate the needs of the Public Works Department. Alderman Murgatroyd inquired if once the construction is completed, the building would then be used by the Public Works Department. Director Schmitt responded he hopes to relocate the Public Works Department to the facility by January 1, 2009. Motion by Wimmer, seconded by Santi, to accept Staffs recommendation to: 1) Award the following bids in an amount not-to-exceed: Bulldog Excavating Excavating/Site Work $39,868.62 ComerStone Material Recovery Demolition $9,465.00 Swiedersld Concrete Construction Concrete $67,895.00 J&E Duff Masonry $46,000.00 Jack Frost Ironworks Structural Steel $35,520.00 Dreiling Construction Company Carpentry Rough and Finish $13,415.00 Phoenix Woodworking Corp. Cabinetry—Furnish Only $14,391.59 ERC Commercial Roofing $7,100.00 Section 8 Doors&Hardware Doors&Hardware $10,900.00 McHenry County Glass&Mirror Aluminum Doors&Windows $5,170.00 Raynor Door Authority Overhead Doors $10,650.00 NCi Construction Steel Studs&Drywall $41,180.00 May Decorating 11 Painting $9,825.00 Just Rite Acoustics Acoustic Ceiling $13,970.00 Tri-State Carpet&Decorating Flooring $23,200.00 Interior Concepts Toilet Accessories $15,675.00 Garaventa USA Chair Lift $26,420.00 Hartwig Plumbing&Heating Plumbing $119,065.00 L&M Sheet Metal HVAC $168,831.00 Associated Electrical Electric $64,600.00 2) Accept the proposal from William Tonyan & Sons to frame the door openings on the east wall of the building in an amount not-to-exceed $13,000; 3) Approve a budget amendment in the amount of $205,600 to the Capital Improvements Fund, $59,500 to the Annexation fund, and $28,000 to the Water Sewer Fund. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. COMPREHENSIVE PLAN — REFERRAL TO PLANNING AND ZONING COMMISSION FOR PUBLIC HEARING Deputy City Administrator Martin stated Staff has been working on updating the City's Comprehensive Plan. Upon presentation to the Community Development Committee at its May 27, 2008 meeting, the Committee recommended submitting the Plan to Council for direction. Deputy City Administrator Martin noted the next step in the process is to schedule a public hearing before the Planning and Zoning Commission. He noted only the text was modified. The Future Land Use Map would be amended sometime after the 2010 census has been completed. Deputy City Administrator Martin stated it was the recommendation of the Community Development Committee to present the updated Plan to Council for direction to have Staff schedule a public hearing before the Planning and Zoning Commission. Community Development Committee Chairman Alderman Condon commended Deputy City Administrator Martin and Planner Kolner for their efforts in updating the text of August 4,2008 Page 8 the Plan. In response to Alderman Glab's inquiry, Deputy City Administrator Martin stated the Plan would return to Council for consideration and formal action upon recommendation by the Planning and Zoning Commission. Motion by Schaefer, seconded by Condon, to accept the recommendation of the Community Development Committee, to direct Staff to prepare the updated Comprehensive Plan for a Public Hearing before the Planning and Zoning Commission. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. .Voting Nay: None. Absent: None. Motion carried. PROPOSAL FOR MARKETING SERVICES — DOBBE MARKETING & PR, IN THE AMOUNT NOT-TO-EXCEED $5,300 Deputy City Administrator Martin stated Staff has been working with the McHenry Area Chamber of Commerce and local marketing professionals to establish a comprehensive marketing approach for the City of McHenry. The goal is to attract new businesses and tourists. Deputy City Administrator Martin noted the results of the strategizing with the Chamber and professional marketing consultant is a proposal from Dobbe Marketing and r' PR for the preparation of a marketing strategy including refinements/enhancements to the City logo and slogan. The total cost of the proposal is estimated at $5,300. Staff would like to use tourism (hotel/motel tax) dollars to cover the expense. Alderman Condon opined this is an exciting opportunity. It is important to have a public relations plan in place. Alderman Glab noted the projected cost is excessive. He stated he thought marketing and PR were a function of the Chamber. Assistant City Administrator Hobson noted there would be a contribution from the Chamber as the marketing plan develops. However, the Chamber would not contribute to the cost of developing a new refined logo and slogan. Assistant City Administrator Hobson stated Staff is attempting to put the City in the "best light" moving forward, particularly with regard to economic development. Alderman Murgatroyd stated if a relatively small investment improves the City's image, it is well worth the cost. Alderman Peterson inquired as to the potential future costs/expenses. Deputy City Administrator Martin responded the basis of the matter is research. The next step is a professional style marketing packet. There could potentially be a major expense in creating the marketing packet. Deputy City Administrator Martin noted Staff does not want to move forward with the marketing packet until the marketing research has been completed. August 4,2008 Page 9 Alderman Peterson stated he would prefer some monetary assistance from the Chamber of Commerce. Mayor Low stated this is definitely a united effort between the City and the Chamber of Commerce: Assistant City Administrator Hobson noted whenever possible Staff time is utilized in order to keep the costs down. Motion by Condon, seconded by Wimmer, to accept Staffs recommendation to approve a proposal submitted by Dobbe Marketing and PR for existing City logo and slogan development and refinement in the amount not-to-exceed $5,300. Voting Aye: Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Abstain: Santi. Motion carried. MAYOR—STATEMENT AND REPORT Mayor Low announced the Character Counts! pillar for August is Citizenship. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. EXECUTIVE SESSION: PERSONNEL Motion by Wimmer, seconded by Schaefer, to go into Executive Session to discuss Personnel at 8:12 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:18 p.m. Motion by Wimmer, seconded by Condon, to go back into Open Session 9:05 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. August 4,2008 Page 10 Council went back into Open Session at 9:05 p.m. OPEN SESSION REGARDING MATTERS DISCUSSION IN EXECUTIVE SESSION There was no action taken on matters discussed during Executive Session. ADJOURNMENT Motion by Wimmer, seconded by Santi, to adjourn the meeting at 9:05 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ZhMeeting was adjourned at 9:05 p.m. MAYOR CITY CLERK.