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HomeMy WebLinkAboutMinutes - 08/25/2008 - City Council REGULAR MEETING AUGUST 25, 2008 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, August 25, 2008 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Deputy City Administrator Martin, City Clerk Jones, City Attorney McArdle, Assistant City Administrator Hobson, Director of Public Works Schmitt. PUBLIC INPUT SESSION: 10 MINUTE LIMITATION There was no one who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Wimmer, seconded by Peterson, to approve the Consent Agenda as presented: A. McHenry County Gang Task Force Intergovernmental Agreement; B. Easement Agreements for 4311 and 4315 Prairie Avenue; C. Request for use of Knox Park Barn, temporary sign permit and waiver of all associated fees for the Annual McHenry Area Jaycees Haunted House; D. Block Party requests: Holly Marasco, Park Ridge Estates, September 6, 2008; Gina Bilinski, Winding Creek Subdivision, September 20, 2008; E. PicnictSpecial Use Permits; F. City Council Minutes: August 11, 2008 regularly scheduled meeting; G. List of Bills: A-ABLE ALARM SERVICE INC 365.75 ACE HARDWARE, BJORKMAN'S 112.09 ACRES GROUP 14,150.00 ADAMS ENTERPRISES INC, R 125.87 ADAMS STEEL SERVICE INC 380.14 AHLBORN EQUIPMENT INC 101.20 ALEXANDER EQUIPMENT COMP 221.00 ALEXANDER LUMBER CO 274.28 AQUAPREP 6,798.00 ARAMARK WORK APPAREL & U 255.93 AT&T 2,870.79 B&W CONTROL SYSTEMS INTE 1,017.93 BASTIAN, THOMAS P 605.00 BEGGS, KEVIN 101.64 BOONE CREEK GOLF CLUB IN 1,200.00 BRUNO, PATRICIA 211.00 BUCK BROS INC 4.55 BUENZLI, JAMES J 880.00 C & C HEATING & A/C 3,870.00 CARQUEST AUTO PARTS STOR 1,482.79 CAULKINS, KELLY 211.00 CDW GOVERNMENT INC 47.34 CENTEGRA OCCUPATIONAL ME 485.80 CENTURY SPRINGS 180.55 CHAPEL HILL FLORIST INC 44.00 CHEMICAL PUMP SALES AND 448.08 CHICAGO INTERNATIONAL TR 245.56 COMMUNICATIONS REVOLVING 115.00 COX, LAURA 104.97 CRESCENT ELECTRIC SUPPLY 81.41 CRUZ, JENNIFER 95.00 CURRAN CONTRACTING COMPA 3,690.06 CURTIS, TINA 560.00 August 25,2008 Page 2 D'ANGELO NATURAL SPRING 38.75 DELL MARKETING LP 1,001.91 DELUXE BUSINESS CHECKS & 211.25 DIXON CONSTRUCTION GROUP 5,000.00 ED'S RENTAL & SALES INC 140.75 EJ EQUIPMENT 7,500.00 ENVIRONMENTAL SUPPLY 800.00 EVERGREEN SEPTIC SERVICE 135.00 FAMILY TAILOR SHOP 159.50 FAST EDDIES CAR WASH 76.70 FISCHER BROS FRESH 4,735.01 FLESCH COMPANY INC, GORD 109.01 FONE ZONE-MCHENRY, THE 9.99 FOXCROFT MEADOWS INC 1,323.74 FURST CONCRETE SOLUTIONS 8,150.00 GALLS INCORPORATED 75.98 GILES, DIEDRA 40.00 GILLESPIE DESIGN GROUP I 3,000.00 GITZKE, WILLIAM J 162.95 GLIMALDI, JEN 18.00 GOLD MEDAL PRODUCTS 249.90 GREAT LAKES FIRE & SAFET 146.50 HAASE, MIKE 600.00 HACH COMPANY 23.19 HALOGEN SUPPLY COMPANY 550.80 HEADLEY, JEAN 165.82 HETTERMANN, KATHLEEN 83.34 HP SHOOTING CENTER INC 24.99 HUTTON 4,986.27 ILLINOIS APA 185.00 IN TIME SOLUTIONS INC 693.00 INNOVATIVE PACKAGING INC 196.00 INTERSTATE BATTERY SYSTE 152.80 INVENTORY TRADING COMPAN 551.36 JENSEN SALES CO INC, LEE 260.50 JENSEN, KELLY 25.51 JOHNSBURG BOWL 480.00 JULIE INC 376.10 KIMBALL MIDWEST 824.68 KRATZ PLUMBING COMPANY 2,400.00 KREASSIG, DANIEL 8C.74 KUSTOM SIGNALS INC 776.81 LAKESIDE PEST CONTROL SE 100.00 LANG PONTIAC-CADILLAC-SU 9C.03 LEMBKE TRUCK SERVICE INC 175.90 LOCKER'S FLOWERS 51.00 LUNKENHEIMER, PATTIE 259.06 MAD SCIENCE OF MCHENRY C 780.00 MAPLE CONSTRUCTION INC 1,90C.00 MARTEL JR, ROBERT E 17.25 MARTIN, DOUG 15.45 MARYS FLOWERS & GIFTS 42.00 MCHENRY ANALYTICAL WATER 930.00 MCHENRY COMMUNITY HIGH S 2,55C.00 MCHENRY COMMUNITY SCHOOL 3,537.00 MCHENRY COUNTY COUNCIL 0 40.00 MCHENRY COUNTY RECORDER 837.00 MCHENRY FIRESTONE 45.50 MCHENRY PUBLIC LIBRARY 200.00 MCHENRY SPECIALTIES 270.00 MCMASTER-CARR SUPPLY CO 86.33 MEIER & SONS FENCE MFG, 56.97 MERTZ, GARY 60.00 METROPOLITAN INDUSTRIES 822.63 MEYER MATERIAL COMPANY 66.30 MID AMERICAN WATER OF WA 157.00 MIDCO 267.50 MINUTEMAN PRESS OF MCH 1,952.70 MUELLER, JUDY 53.00 MURPHY & DICKEY INC 3,033.80 NEXTEL WEST CORP 3,143.56 NICOR GAS 690.80 NORTHERN ILLINOIS UNIVER 205.00 NORTHERN KEY & LOCK INC 181.00 NORTHWEST ELECTRICAL SUP 502.31 August 25,2008 Page 3 NORTHWESTERN UNIVERSITY 381.00 NOVARA AUTO GLASS 100.00 OTIS ELEVATOR COMPANY 803.20 PADDOCK, TIMOTHY 282.00 PAYLINE WEST INC 696.13 PENZE, JACQUELINE S 800.00 PEPSI-COLA GENL BOT 382.06 PETERSON, DEAN 250.00 PETROLIANCE LLC 17,840.06 PITEL SEPTIC INC 275.00 PITNEY BOWES INC 310.85 PRECISION SERVICE & PART 47.32 PRECISION SHARPENING 94.00 PROFESSIONAL INSPECTION 120.00 R&J CONTRUCTION SUPPLY C 80.58 RADICOM INC 118.00 RADIOSHACK CORPORATION 4.99 REED, PATRICK 12.83 REICHE'S PLUMBING SEWER 175.00 REINDERS INC 208.13 RELIABLE SAND & GRAVEL 2,939.01 RIDGEVIEW ELECTRIC INC 2,850.00 RIVERSIDE ANIMAL CLINIC 177.00 RKA APPLIED SOLUTIONS 18,994.84 ROBERTS, PATRICIA J 272.00 ROC CONSTRUCTION SUPPLY 135.80 RUSHING, RHONDA F LANG- 56.75 RUZICKA, RUSSELL 60.00 SAM'S CLUB 1,470.94 SCHATZ, DONALD 195.00 SCHMITT, JON 17.79 SCHOOL SPECIALTY INC 127.46 SCHOPEN PEST SOLUTIONS 165.00 SCHULHOF COMPANY 474.61 SEC GROUP INC 36,317.54 SEILER INSTRUMENT MANUFA 6,695.26 SHAW SUBURBAN MEDIA 576.92 SKUPIEN, CLARA 53.00 SPRINT 98.39 SROKA, KURT 120.00 STANDARD EQUIPMENT COMPA 51.68 STANS OFFICE TECHNOLOGIE 499.40 SUDRICK, KRISTI J 34.23 SWIFT CO INC, JOHN S 125.00 TEAM REIL INC 30.94 THOMAS TRUCKING INC, KEN 980.00 TRAFFIC CONTROL & PROTEC 5,544.43 UNITED PARCEL SERVICE 24.16 UNITROL / STINGER SPIKE 108.00 UNIVERSITY OF ILLINOIS 450.00 USA BLUEBOOK 863.45 VERIZON WIRELESS 110.04 VIKING CHEMICAL COMPANY 3,431.50 VINTAGE PRODUCTIONS INC 364.00 WASTE MANAGEMENT OF WI P 7,022.15 WATER SOLUTIONS UNLIMITE 4,723.00 WATER WELL SOLUTIONS 2,126.25 WIMMER, KYLE 37.45 ZAHN, DAN 1,002.00 ZEE MEDICAL INC 94.80 ZUKOWSKI ROGERS FLOOD & 9,502.50 GRAND TOTALS 243,085.11 FUND TOTALS GENERAL FUND 93,438.72 ANNEXATION FUND 6,287.00 DEVELOPER DONATION FUND 2,750.00 CAPITAL IMPROVEMENTS FUND 11,200.00 WATER/SEWER FUND 71,314.93 UTILITY IMPROVEMENTS FUND 48,536.46 INFORMATION TECHNOLOGY FUND 2,813.56 RETAINED PERSONNEL ESCROW 6,744.44 TOTALS 243,085.11 August 25,2008 Page 4 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. "Z Absent: None. Motion carried. Alderman Santi exited the Council Chambers. REQUEST FOR TEMPORARY SIGN VARIANCE — FORMER SITE OF JUSTEN FUNERAL HOME, 3519 WEST ELM STREET In attendance was Applicant Mark Justen. Deputy City Administrator Martin stated property owner Mark Justen has requested a temporary sign variance to allow three temporary signs on the former site of his funeral home, 3519 West Elm Street. The request includes one sign advising of the relocation of his business and two real estate advertising signs. Staff has reviewed the request and is comfortable with granting the following: 1. one 57-square foot temporary free-standing sign announcing the relocation of the business to the new site at 3700 Charles J. Miller Road, to be removed by 12/1/08 or until the property is sold, whichever comes first; 2. one 32-square foot wall-mounted real estate advertising sign to be removed within seven days of sale of the subject property. Deputy City Administrator Martin noted Staff recommends denial of the second real estate advertising sign. Responding to Alderman Peterson's inquiry, Deputy City Administrator Martin noted the one remaining real estate advertising sign could be viewed by traffic moving in both directions. Alderman Glab opined two real estate signs is excessive. He could not support a variance to allow two real estate signs. He further stated if the variance is granted, the applicant should not be able to move the signs. Alderman Schaefer stated he does not have an issue with Staffs recommendation. Alderman Peterson noted the real estate sign is for the land only and inquired about the building. Applicant Mark Justen responded that due to the current state of the real estate market the building/property has not been able to sell, in spite of the reduced purchase price. He noted the phrase "land only" has been removed from the sign. Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation to grant the following sign variances to Mark Justen for his property located at 3519 West Elm Street: 1. one 57-square foot temporary free-standing sign announcing the relocation of the business to the new site at 3700 Charles J. Miller Road, to be removed by 12/1/08 or until the property is sold, whichever comes first; 2. one 32-square foot wall-mounted real estate advertising sign to be removed within seven days of sale of the subject property. August 25,2008 Page 5 Voting Aye: Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: Santi. Motion carried. REQUEST FOR TEMPORARY SIGN VARIANCE — JUSTEN FUNERAL HOME, 3700 CHARLES J. MILLER ROAD In attendance was Applicant Mark Justen. Deputy City Administrator Martin stated property owner and proprietor Mark Justen has requested a temporary sign variance to allow the 57 square feet directional sign currently existing on his property located at 3700 Charles J. Miller Road. Deputy City Administrator Martin noted the sign ordinance permits a maximum 32 square feet temporary sign with a maximum of 8 feet in height and set back 5 feet from the property line. The permanent monument sign has been ordered and is expected to be installed in October. The applicant is seeking permission to allow the temporary sign until the permanent sign has been installed. Deputy City Administrator Martin stated Staff has reviewed the request and supports the variance as requested. Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to approve a temporary sign variance to Mark Justen for his business, Justen Funeral Home, located at 3700 Charles J. Miller Road, to allow a 57-square foot sign on the subject property until 10/25/08 or until the permanent sign is erected, whichever comes first. Voting Aye: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Santi. Motion carried. Alderman Santi returned to the Council Chambers. STAFF RECOMMENDATION TO APPROVE ONE-YEAR EXTENSION FOR SUBMITTAL OF FINAL PLAT FOR BROOKE ESTATES SUBDIVISION In attendance were property owners and developers Andre and Deb Szechowycz. Deputy City Administrator Martin stated Council annexed the Brooke Estates Property comprised of 6.46 acres at its September 10, 2007 regularly scheduled meeting. The property is located immediately west of Deerwood Subdivision along Ridge Road. The annexation agreement provided for the annexation and preliminary plat approval of a six-lot single-family subdivision. Deputy City Administrator Martin noted the City's Subdivision Control and Development Ordinance provides that preliminary plat approval is effective for twelve months, during which time the subdivision final plat must be submitted for Council consideration and approval. If the final plat is not submitted during that period, the preliminary plat shall be considered null and void unless the applicant seeks and receives ..� an extension of the twelve-month requirement. The applicant is requesting an extension at this time. It is Staffs recommendation to grant the one-year extension of the final plat submittal requirement. August 25,2008 Page 6 Mr. Szechowycz stated the real estate market has changed significantly since this property was annexed and preliminary platted in September of 2007. As his development firm is not a large company, Mr. Szechowycz is also requesting that payment of the annexation fees be deferred for one year. Alderman Murgatroyd acknowledged he understands the dilemma the applicant faces regarding the payment of the annexation fees; however, the City has expended funds and retained personnel to review the documents and plans for the subject property and annexation. Alderman Wimmer stated he did not want the City to set a precedent particularly with deferring annexation fees. Responding to an inquiry, City Administrator Maxeiner stated Staff would not be opposed to deferring annexation fees until the final plat is approved. Deputy City Administrator Martin noted approximately $6,000 in retained personnel fees are currently due. The applicant agreed to pay the expended retained personnel fees at this time, but requested deferral of the annexation fees until final plat approval. Alderman Murgatroyd suggested the City's out-of-pocket expenses (retained personnel fees) should be paid within thirty days. If the expenses are not paid within that timeframe, the final plat extension should be considered null and void. Motion by Murgatroyd, seconded by Santi, to approve a one-year extension for final plat submittal of Brooke Estates Subdivision, at which time annexation fees will be due, subject to the payment within thirty days of all outstanding expended retained personnel fees, or the one year final plat and annexation fee extension would be considered null and void. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TEMPORARY USE PERMIT FOR SEASONAL LANDSCAPE WASTE TRANSFER FACILITY AT 1819 NORTH DOT STREET — MDC ENVIRONMENTAL SERVICES Deputy City Administrator Martin stated each year Council considers a temporary use permit request from MDC Environmental Services to utilize property located at 1819 North Dot Street as a seasonal landscape waste transfer facility. The temporary use accommodates 24-hour temporary storage of compost material during the City's spring and fall leaf/yard waste collections. The temporary use assists MDC in operating the spring and fall programs more efficiently. Deputy City Administrator Martin stated Council typically grants the request subject to the following conditions: 1. A copy of the IEPA permit must be furnished to the City and the site inspected by Staff prior to beginning operations and at the end of operations each season; August 25,2008 Page 7 2. The permit would be valid only during the City's spring/fall landscape waste pick-up times; 3. MDC must come back to the City for annual renewal of the permit; 4. Any expansion of the site must be brought back before Council for review and consideration; 5. Only landscape waste generated from the City shall be accepted at the facility. Alderman Glab inquired when the agricultural/mining overlay district would expire on the subject property. Deputy City Administrator Martin responded the mining district permit would expire in 2018 on the Meyer Material Property located south of Route 120. Alderman Schaefer inquired if there would be Staff inspections during the time the use is in operation. Deputy City Administrator Martin responded the pre-use inspection has already occurred. Inspections during the temporary use would only be performed if there is a complaint lodged. Motion by Santi, seconded by Wimmer, to accept Staffs recommendation to approve a temporary use permit for a seasonal landscape waste transfer facility at 1819 North Dot Street as requested by MDC Environmental Services, subject to the following conditions: 1. A copy of the IEPA permit must be furnished to the City and the site inspected by Staff prior to beginning operations and at the end of operations each season; 2. The permit would be valid only during the City's spring/fall landscape waste pick-up times; 3. MDC must come back to the City for annual renewal of the permit; 4. Any expansion of the site must be brought back before Council for review and consideration; 5. Only landscape waste generated from the City shall be accepted at the facility. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST TO AMEND EXISTING CONDITIONAL USE PERMIT FOR ATM FACILITY — CHARTER ONE BANK, 2082 NORTH RICHMOND ROAD In attendance was Paul Gagel, construction manager for Charter One Bank. Deputy City Administrator Martin stated a request was submitted by Charter One Bank to replace the existing ATM facility at 2082 North Richmond Road. Originally, the conditional use permit to allow the ATM facility was granted by Ordinance No. 0-95-719 to McHenry Savings Bank in 1995. Recently the site was sold to Charter One Bank who intends to place their ATM facility on the premises, Lot D in McHenry Commons Subdivision. The applicant is requesting an amendment to the existing conditional use permit to allow a larger size ATM kiosk on the site. Staff supports the request as submitted. August 25,2008 Page 8 Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to pass an ordinance providing for an amendment to the conditional use permit granted by Ordinance No. 0-05-719 to allow a larger ATM facility kiosk at 2082 North Richmond Road, Lot D of McHenry Commons Subdivision, as requested by Charter One Bank, and that the request not be referred to the Planning and Zoning Commission for public hearing prior to granting the request. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. LEASE AGREEMENT FOR USE OF SIOUX LANE ELEVATED WATER STORAGE TANK TO HOUSE WIRELESS TELECOMMUNICATIONS EQUIPMENT—A T & T In attendance was Thomas Hartnett, site development specialist for SAC Wireless, representing A T& T. Deputy City Administrator Martin stated a request was submitted from A T & T seeking Council authorization to lease space on the City's Sioux Lane Elevated Water Storage Tank to house its wireless telecommunications equipment. Subsequent to the request a lease agreement between A T & T and the City of McHenry was drafted and reviewed by attorneys for both parties. The resulting lease agreement is recommended for approval, including the following provisions: 1. one-year option period whereby the tenant would complete all due diligence work and obtain all approvals and permits. Payment for this option period to the City is $1,000. This option period may be renewed by the tenant for an additional one-year term with the payment of an additional $1,000. 2. Initial lease term of five years with four additional five-year terms, one additional term of four years and six months; 3. Monthly rental payment of$1,700 ($20,400 annually); 4. At the beginning of year two, and each year following, the monthly rent increases by 3% over the rent of the previous year; 5. Within four months of the termination of the agreement, the tenant is required to remove all their above-ground improvements and restore the property to its original condition; Additionally, the lease agreement shall be approved subject to A T & T providing the City with a $25,000 surety bond to ensure the site is restored to its original condition. Alderman Condon inquired if there was an issue regarding a non-competing clause for rental of the tower. Deputy City Administrator Martin responded in the negative. Motion by Condon, seconded by Santi, to accept Staffs recommendation regarding the proposed lease of the Sioux Lane Elevated Water Storage Tank facility located at 4225 Sioux Lane, to authorize the Mayor and City Clerk's execution of a lease agreement between the City of McHenry and A T &T, as presented and approved by the City Attorney, subject to the applicant providing the City with a $25,000 surety bond to ensure the site is restored to its original condition following the expiration of said lease. August 25,2008 Page 9 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ENGINEERING SERVICES AGREEMENT FOR THE EXTENSION OF WATER AND SEWER SERVICES TO VALLEY VIEW SCHOOL AND SURROUNDING AREA — SEC GROUP INC. IN AN AMOUNT NOT-TO-EXCEED $11.720 City Administrator Maxeiner stated McHenry Elementary School District 15 is seeking to expand the footprint of Valley View School to accommodate additional students. In order to do so, the District would be required to connect to municipal water and sanitary sewer service as expansion of its well and septic system is not possible. City Administrator Maxeiner stated the District has requested the City initiate the process for the extension of both water and sanitary sewer service to Valley View School. In conferring with City engineer SEC Group, Staff has been advised that a preliminary study be performed to: 1. identify the loads created by the school as well as future development on the Meyer Material property; 2. identify route alternatives to connect to the interceptor sewer south of Route 120 along Boone Creek; 3. determine water main sizing and routing; and 4. identify the necessary easements for the project. City Administrator Maxeiner noted once the preliminary engineering study has been completed. Staff could work through options with the District to determine the best way to proceed. An intergovernmental agreement would be created between the District and the City to formalize the responsibilities of the District in paying for their portion of the extension. Staff is recommending the City pay for the preliminary engineering study, and that it be expensed from capital development fees. Responsibilities for future expenses shall be determined and spelled out in the intergovernmental agreement with the District. Alderman Glab stated he is not opposed to the schools, but he questioned why other tax-paying entities besides the City of McHenry were not paying for a portion of the cost of the study. Motion by Schaefer, seconded by Condon, to accept Staff s recommendation to authorize the Mayor's execution of an engineering services agreement in the amount not- to-exceed $11,720 to perform a preliminary study of the extension of municipal water and sanitary sewer service to Valley View School and the surrounding area. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. �. REQUEST FOR SPECIAL USE PERMIT TO HOST A CIRCUS AT PETERSEN PARK ON SEPTEMBER 24 AND 25, 2008— KELLY MILLER CIRCUS Assistant City Administrator Hobson stated Kelly Miller Circus is requesting use of August 25,2008 Page 10 Petersen Park on September 24 and 25, 2008 to host a circus. The Circus would arrive on September 24t" and set up in the hayfield parking lot. The Circus is planning two 90-minute shows each day with an estimated daily attendance of 1,001 — 3,000 people resulting in a $1,000 fee for park rental. Assistant City Administrator Hobson noted the Circus plans to remain onsite overnight which requires a variance from Municipal Code, Chapter 16, Section 16-25, which prohibits overnight camping on City property. It is Staffs recommendation to approve the request as presented. Alderman Peterson expressed concerns regarding animal care. Motion by Santi, seconded by Wimmer, to accept Staffs recommendation to approve the special use permit by Kelly Miller Circus to host a circus at Petersen Park on September 24 and 25, 2008, subject to payment of $1,000 park rental, and to waive Municipal Code Chapter 16, Section 16-25, to allow overnight stays of circus employees/participants for two nights, September 24-25, 2008. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon. Voting Nay: Peterson. Absent: None. Motion carried. COMMITTEE RECOMMENDATION TO INITIATE URBAN FORESTRY COST SHARE PROGRAM FOR PARKWAY TREES Assistant City Administrator Hobson stated the Parks and Recreation Committee at its May 21, 2008 regularly scheduled meeting reviewed and recommended implementation of a program entitled Plant Trees McHenry! The program would be a cooperative cost- sharing effort providing for planting of parkway trees by single-family residents throughout the City. Assistant City Administrator Hobson noted the program would entail purchasing and planting approximately 50 parkway trees per year. By cost-sharing with the residents, the City would be able to purchase a larger quantity of more mature trees than would otherwise be possible. City Administrator Maxeiner stated in the three months since the Committee considered and recommended approval of the program, financial revenues for the City have not been good. Staff is of the opinion that implementation of a new program at this time would not be appropriate. The timing for recommendation of the program is unfortunate and City Administrator Maxeiner suggested the program be re-examined next year. Alderman Murgatroyd concurred with Staff and noted he would prefer deferring consideration of the program for twelve months. Responding to an inquiry, City Administrator Maxeiner stated this would not be a Parks and Recreation Fund program. Expenditures would come from the General Fund. August 25,2008 Page 11 Alderman Glab inquired as to the long-term effect of too many trees being planted in parkways. He opined the program should be investigated more closely prior to its implementation. Alderman Peterson suggested taking the program back to the Parks and Recreation Committee and discuss elimination of the cost-share portion of the program. Mayor Low stated no action would be taken on this matter this evening as there was no motion made. MAYOR—STATEMENT AND REPORT There was no Mayor Statement or Report. COMMITTEE REPORTS Chairman Alderman Condon announced the Community Development Committee would meet on Tuesday, August 26, 2008 at 7 p.m. in the Aldermen's Conference Room. STAFF REPORTS City Administrator Maxeiner acknowledged a typographical error in this week's Friday Report and stated the Community Development Meeting is scheduled for 7 p.m. Assistant City Administrator Hobson announced the High School Marching Band Festival is scheduled for September 6, 2008. The group would like to utilize Center Street Park for warm-ups. The performances will be at McCracken Field followed by workshops at Duker School. Five bands will be participating. The group is requesting closure from time to time of Center Street as the bands make their way to McCracken field. City Administrator Maxeiner stated, unless Council objects, Staff will approve the request. There were no objections from Council FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. EXECUTIVE SESSION: PROPERTY ACQUISITION Motion by Glab, seconded by Wimmer, to go into Executive Session to discuss Property Acquisition at 8:30 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:36 p.m. August 25,2008 Page 12 Motion by Wimmer, seconded by Santi, to go back into Open Session 8:45 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 8:45 p.m. OPEN SESSION REGARDING MATTERS DISCUSSION IN EXECUTIVE SESSION There was no action taken on matters discussed during Executive Session. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:45 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 8:45 p.m. K MAYOR CITY L