HomeMy WebLinkAboutMinutes - 09/08/2008 - City Council REGULAR MEETING
SEPTEMBER 8, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, September 8, 2008 in the Council Chambers of the Municipal
Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd,
Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City
Administrator Maxeiner, Deputy City Administrator Martin, City Clerk Jones, City Attorney
McArdle, Assistant City Administrator Hobson, Director of Public Works Schmitt.
PUBLIC INPUT SESSION: 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
CONSENT AGENDA
Alderman Peterson requested Consent Agenda Item J, Request to advertise for bids
for the installation of holiday lighting in Veterans Memorial Park, be pulled from the Consent
Agenda for further discussion.
Motion by Peterson, seconded by Wimmer, to approve the Consent Agenda as
amended:
A. Settlement Agreement and Release with Charpie Construction Company Inc for
Water Treatment Plant #1 renovations project and payment to Charpie
Construction company Inc and its sub-contractors in the amount not-to-exceed
$110,000;
B. Final pay request for Petersen Park landscape renovations — Castle Gardens, in
the amount not-to-exceed $10,047.50;
C. Final pay request for Freund Field landscape renovations — Castle Gardens, in
the amount not-to-exceed $8,524;
D. Special event liquor license —St. Paul Episcopal Church;
E. Special event liquor license — Church of Holy Apostles;
F. Temporary use permit and waiver of all associated fees for Women in
Management Mum Sale Fundraiser on September 20, 2008;
G. Intermittent closure of portions of Center Street and Kane Avenue for McHenry
High School Marching Band Festival on Saturday, September 6, 2008 (after the
fact);
H. Picnic/Special use permits;
I. Ordinance providing for the renaming of 4937 Metalmaster Way to 1000
Ridgeview Drive;
K. City Council minutes:
August 25, 2008 regularly scheduled meeting;
L. List of As-Needed Checks:
ALBERTSONS 145.77
ALEXANDER, CHRIS 49.22
AMERICAN PLANNING ASSOCI 188.00
BENEFIT SYSTEMS & SERVIC 19,625.54
FOP UNITS I/II 1,976.00
HOME DEPOT/GECF 610.70
IUOE, LOCAL 150 1,941.14
KINGS ISLAND MARINE INC 1,772.00
MCHENRY COMMUNITY HIGH S 1,072.08
MCHENRY SAVINGS BANK 990,000.00
NCPERS GROUP LIFE INS 70.000R
NCPERS GROUP LIFE INS. 390.00
September 8,2008
Page 2
POSTMASTER MCHENRY IL 2,058.00
PRE-PAID LEGAL SERVICES 220.15
SECRETARY OF STATE / POL 78.00
SECRETARY OF STATE/INDEX 10.00
SEXTON, ERIC M 250.00
SMITH, EMILY 24.00
STAPLES CREDIT PLAN 16.08
UNITED PARCEL SERVICE 83.18
UNITED STATES LIFE INSUR 1,209.60
WALMART COMMUNITY 572.36
GRAND TOTALS 1,022,221.82
FUND TOTALS
GENERAL FUND 11,138.49
PAGEANT FUND 1,121.30
RECREATION CENTER FUND 490,000.00
WATER/SEWER FUND 336.49
CAPITAL DEVELOPMENT FUND 500,000.00
EMPLOYEE INSURANCE FUND 19,625.54
TOTALS 1,022,221.82
M; List of Bills:
A-YARD CORP 822.00
ADAMS ENTERPRISES INC, R 268.82
ADAMS STEEL SERVICE INC 130.00
ADAMS, JOHN 50.85
ALEXANDER CHEMICAL CORP 4,105.50
ALEXANDER EQUIPMENT COMP 159.60
ALLETAG, MARK 210.00
AMELIO, ROBERT 352.50
AMERICAN RED CROSS OF GR 22.95
ANDERSON, BRIAN 650.00
ANDERSON, CHRIS 90.00
ARAMARK WORK APPAREL & U 335.88
ASSURED FLOW SALES INC 181.67
AT&T 3,434.03
AT&T LONG DISTANCE 83.16
AUTO TECH CENTERS INC 404.44
,B&W CONTROL SYSTEMS INTE 1,773.00
BASTIAN, THOMAS P 391C.00
BATTERIES PLUS 63.77
BAXTER & WOODMAN 2,907.08
BAZAN, MAUREEN 67C.00
BAZAN, MICHAEL 1,240.00
BELL, ADAM C 67C.00
BENTZ, DONALD J 76.50
BERNHARD, CONNOR D 70.00
BERNHARD, DAVID A 38C.00
BREMER, CURTIS H 156.00
BUSS FORD SALES 73.67
CAUTHORN, KYLE 590.00
CDW GOVERNMENT INC 299.05
CENER FOR EDUCATION & EM 159.00
CENTEGRA OCCUPATIONAL ME 538.25
CENTURY SPRINGS 521.10
CLARKE ENVIRONMENTAL MOS 5,250.00
COMED 56,257.11
COMMISSION ON ACCREDITAT 49.50
CONSERV FS 121.13
COX, LAURA 111.20
CREMATION SOCIETY 4.00
CRUZ, MICHAEL 139.45
CRYSTAL LAKE RADIATOR & 145.00
CUMMINGS, JOHN G 610.00
CURRAN CONTRACTING COMPA 3,294.83
DELISI, PHIL 75.00
DELL MARKETING LP 747.00
DEVANEY, EDWARD 14.96
DEVRIES, ADAM 130.00
DISCOUNT SCHOOL SUPPLY 34.91
DONOVAN, EARLINE 79.00
DONS CLEANERS 24.00
ED'S AUTOMOTIVE/JIM'S MU 126.00
September 8,2008
Page 3
ED'S RENTAL & SALES INC 127.50
ESRI 1,200.00
FAST EDDIES CAR WASH 11.45
FERGUSON ENTERPRISES INC 230.41
FLS BANNERS 387.97
FOXCROFT MEADOWS INC 1,434.08
FRANKLIN, JAMES B 75.00
FREUND, MICHAEL R 590.00
FRY, ROBERT J 2,292.00
G IMPRESSIONS INC 152.00
GALLAGHER RISK MANAGEMEN 29.00
GEXPRO 17,512.31
GOLD MEDAL PRODUCTS 508.36
GORANSON, CHRIS 130.00
GOTT, LISA M 248.00
GOTTSCHALK, DAVID 60.00
GOVERNMENT FINANCE OFFIC 370.00
GRAINGER 100.86
GREAT LAKES FIRE & SAFET 227.90
GUASTA, SAMANTHA 75.00
HALOGEN SUPPLY COMPANY 191.15
HD SUPPLY WATERWORKS 2,190.85
HEELEIN & SONS INC 600.00
HOLIAN, CAROL 74.32
HUFFMAN, DAWN 11.44
HUTTON 1,319.68
HYDRAULIC SERVICES AND R 220.23
ICC 485.00
ILLINOIS FBI NA 40.00
ILLINOIS STATE POLICE 40.00
ILLLINOIS PLUMBING INSPE 18.00
INNOVATIVE PACKAGING INC 3,331.99
IPSTA 250.00
ITOA 265.00
JENSEN SALES CO INC, LEE 295.00
JIMANOS PIZZERIA 91.00
KIMBALL MIDWEST 482.69
KING, LAURA 174.38
KNAUF, MICHAEL J 210.00
KUNZER, KATHLEEN 253.84
KUS, TOM 76.50
LANG PONTIAC-CADILLAC-SU 159.54
LISAFELD, JEFF 58.83
LUNDHOLM, KARL 330.00
LUNSMANN, JOAN 21.24
MACUK, MAYLEE 65.00
MAZZUCA, JOE 437.00
MCANDREWS PC, THE LAW OF 6,800.00
MCCANN INDUSTRIES INC 32.01
MCHENRY AREA CHAMBER OF 160.00
MCHENRY COUNTY CHIEFS OF 42.00
MCHENRY COUNTY COLLEGE 623.00
MCHENRY COUNTY RECORDER 250.00
MCHENRY FIRESTONE 138.50
MCHENRY STORAGE, THE 440.00
MCNEELY, RAYMOND T 650.00
MERKEL, MARISA 1,500.00
MEYER MATERIAL COMPANY 377.55
MINUTEMAN PRESS OF MCH 498.67
MOORE, KEVIN 153.00
MORALES, RYAN O 660.00
NATIONAL ASSOCIATION OF 40.00
NICOR GAS 266.43
NORTH EAST MULTI-REGIONA 225.00
NORTH SUBURBAN WATER 45.00
OTTOSEN BRITZ KELLY COOP 980.00
PALOS SPORTS 308.00
PAYLINE WEST INC 211.19
PETROLIANCE LLC 4,102.52
PITEL SEPTIC INC 862.50
POE, DAVE 670.00
POLYACK, MICHAEL 130.00
POPP, LARRY 44.04
PROSOURCE FINANCIAL LLC 3,166.67
QUICK, KATHLEEN 170.80
September 8,2008
Page 4
RADICOM INC 2,030.00
REINDERS INC 26.51
RESERVE ACCOUNT 1,500.00
RHODES, DONALD E 670.00
RIGG, NATHAN 670.00
ROWE, HERBERT W 625.00
S&S WORLDWIDE INC 33.55
SAMPSON, SCOTT 80.00
SANCHEZ, VICTORINA BURTO 6.00
SCHLINDER, ANDY 520.00
SEC GROUP INC 66,794.26
SHERWIN INDUSTRIES INC 2,187.50
SMARZEWSKI, JOHN 660.00
ST PAULS EPISCOPAL CHURC 1,052.93
STANDARD EQUIPMENT COMPA 147.81
STANS OFFICE TECHNOLOGIE 492.37
STAPLES BUSINESS ADVANTA 943.71
STORER, MICHAEL 60.00
SWIFT CO INC, JOHN S 5,256.00
THOMAS TRUCKING INC, KEN 490.00
THOMPSON ELEVATOR INSPEC 593.00
TIPPS, GREGORY P 640.00
TOPS IN DOG TRAINING COR 250.00
TOWN & COUNTRY POWER INC 13,400.00
TRAFFIC CONTROL & PROTEC 477.91
TRANSMATIC TRANSMISSION 1,700.00
TRIEFENBACH, GORDON W 670.00
TROCKI, TODD A 79.50
UNITED LABORATORIES 449.05
UNRUH, BRETT M 76.50
VALLEY VIEW ACRES 510.00
VAN DUZOR, WILLIAM 60.00
WASTE MANAGEMENT OF WI P 5,133.77
WITT, CINDY 25.00
WOLF, CAROLE 187.00
GRAND TOTALS 258,590.88
FUND TOTALS
GENERAL FUND 112,792.39
PAGEANT FUND 1,575.00
BAND FUND 12,770.00
DEVELOPER DONATION FUND 2,292.00
CAPITAL IMPROVEMENTS FUND 66,591.76
WATER/SEWER FUND 54,821.95
UTILITY IMPROVEMENTS FUND 1,319.68
RISK MANAGEMENT FUND 567.25
INFORMATION TECHNOLOGY FUND 2,953.77
RETAINED PERSONNEL ESCROW 2,907.C8
TOTALS 258,590.88
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
CONSENT AGENDA ITEM J: REQUEST TO -ADVERTISE FOR BIDS FOR THE
INSTALLATION OF HOLIDAY LIGHTING IN VETERANS MEMORIAL PARK
Alderman Peterson stated he realizes the holiday lighting of Veterans Memorial Park
is an ongoing project. However, he would prefer to forego the project this year in light of
rising costs to operate City services.
Alderman Glab responded Christmas is the highlight of the year, particularly in a
depressed economy. He opined the park lighting and decorations would help area
businesses as well as enrich the holiday spirit of the community.
Alderman Schaefer concurred with Alderman Glab and expressed his support of
September 8,2008
Page 5
holiday lighting at Veterans Memorial Park. He noted funds for the project have been
included in the budget. City Administrator Maxeiner confirmed the project is budgeted and
would be expensed from the General Fund.
Alderman Murgatroyd opined the park lighting sets the mood and atmosphere for the
holiday season. He stated he would support the project provided it remains within the
budgeted amount.
Alderman Wimmer concurred with Aldermen Glab, Schaefer and Murgatroyd.
Alderman Condon expressed her support of holiday decorations and lighting in the
park.
Alderman Peterson noted City Staff does a tremendous job and he would prefer to
see more decorations downtown as opposed to spending the funds decorating Veterans
Memorial Park. He opined the funds could be better spent elsewhere.
Mayor Low acknowledged the Downtown Business Association has indicated the
lighting and decorations attract people to the area.
Alderman Santi stated Council is closely reviewing all expenditures due to the state
of the economy. He expressed his support of holiday lighting in Veterans Memorial Park.
Alderman Peterson inquired as to the current amount in the Motor Fuel Tax Fund.
City Administrator Maxeiner responded approximately $400,000
Motion by Condon, seconded by Santi, to accept Staff s recommendation, to
authorize the advertisement for bids for the installation of holiday lighting in Veterans
Memorial Park.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: Peterson.
Absent: None.
Motion carried.
REQUEST TO POST TEMPORARY DIRECTIONAL AND SPONSORSHIP SIGNS IN
CITY RIGHTS-OF-WAY TO ADVERTISE SEPTEMBER 27, 2008 FUNDRAISER —
NORMAL MOMENTS
Deputy City Administrator Martin stated a request was submitted by McHenry
resident Vicki Boxleitner seeking authorization to post temporary directional and
sponsorship signs for a fundraiser planned for September 27, 2008. The fundraiser, a 7.0
mile walk in the community, would benefit Normal Moments, an organization which
provides assistance to critically ill children or those who suffer from a terminal illness.
Deputy City Administrator Martin noted the signs would be erected the day of the
event and removed at its conclusion. Staff has reviewed and supports the request.
Alderman Glab opined the City needs to investigate how many sign variances are
submitted and approved throughout the year.
September 8,2008
Page 6
Alderman Schaefer expressed his concern regarding whether the event sponsors
have discussed the project with the Police Department. Deputy City Administrator Martin
noted spotters will be located along the route to assist the walkers.
Motion by Santi, seconded by Condon, to accept Staffs recommendation, to
approve the posting of temporary directional and sponsorship signs in City rights-of-way for
the Normal Moments 7.0-mile walk fundraiser to be held on September 27, 2008.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO POST TEMPORARY ADVERTISING SIGNS IN CITY RIGHT-OF-WAY
FOR MONTHLY BREAKFAST FUNDRAISER BEGINNING SEPTEMBER 14, 2008 —
LADIES AUXILIARY OF POLISH LEGION OF AMERICAN VETERANS
Deputy City Administrator Martin stated a request was submitted by the Ladies
Auxiliary of the Polish Legion of American Veterans (PLAY) to post temporary advertising
signs in the City right-of-way advertising their monthly breakfast fundraisers. The monthly
breakfast fundraisers are scheduled from September 2008 through June 2009. Deputy City
Administrator Martin noted the applicant would like to post three signs each month to
advertise the fundraisers which will be held on Sundays from 10 a.m. until 1 p.m. The three
signs would be located:
1) at the corner of Park Street and Pearl Street
2) at the corner of Park Street and Elm Street
3) in front of the PLAV Building located at 1304 North Park Street.
Staff has reviewed and supports the request.
Alderman Schaefer expressed concern with the signs being displayed during winter
weather, particularly as they may interfere with vision clearance for vehicular traffic. City
Administrator Maxeiner responded Staff will inform the applicant of Council concerns to
ensure that sign posting during winter weather does not interfere with vehicular vision.
Motion by Schaefer, seconded by Peterson, to accept Staffs recommendation to
approve a request for the posting of temporary advertising signs in the City right-of-way for
monthly breakfast fundraisers beginning September 14, 2008 and concluding June 2009 as
requested by the Ladies Auxiliary of the Polish Legion of American Veterans.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR VARIANCE TO PERMIT TEMPORARY SIGNS AND BANNERS TO BE
DISPLAYED AT 1111 AND 1110 NORTH GREEN STREET ADVERTISING THE
RIVERWALK CENTER DEVELOPMENT— CURTIS COMMERCIAL
Deputy City Administrator Martin stated Applicant Curtis Commercial has been
displaying advertising signs for his Riverwalk Center Project off-site at 1111 North Green
Street. Most of the signs have been displayed on the sales trailer located on that site with
September 8,2008
Page 7
the exception of two wave banners along the east property line.
Deputy City Administrator Martin noted there are currently three signs displayed on
the construction site (1110 North Green Street). All three signs are permitted in the terms of
the property redevelopment agreement.
Deputy City Administrator Martin further noted the City's Zoning Ordinance prohibits
off-site signage. However, as the applicant is unable to place a sales trailer on the
construction site due to space constraints, variances are appropriate. Staff supports the
signage on the sales trailer but has concerns regarding the two wave banners. It is Staffs
opinion the wave banners are distracting to motorists and does not recommend their
approval.
Alderman Murgatroyd inquired if there would be time constraints attached to the
granting of the sign variance. Deputy City Administrator Martin responded the applicant
anticipates project completion by Spring/Summer 2009. The signs would be removed at
that time. Alderman Murgatroyd opined use of the wave banners would be excessive.
Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to
1) approve sign variances at 1111 North Green Street for the Curtis Commercial
Redevelopment Project to allow the installation of off-site temporary advertising signs as
follows:
one 26" X 45' banner;
one 2' X 6' wood sign;
one TX 12' construction sign;
two 8' X 5' wood signs; and
2) approve a temporary sign variance to allow two 48 square foot signs at 1110 North
Green Street
one at Green Street and Waukegan Road;
one off Green Street adjacent to the Riverwalk and Gazebo.
3) deny the request to install two wave banners at 1111 North Green Street.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
REQUEST FOR SIGN VARIANCES FOR CITGO FUEL STATION 4416 WEST ELM
STREET
Deputy City Administrator Martin stated North Shore Signs has recently applied for a
sign permit to replace a free-standing sign at the Citgo Fuel Station located at 4416 West
Elm Street. The applicant intends to use the existing sign foundation located on the East
property line. Staff has conducted a sign inventory of the premises and determined there
are currently two free-standing signs on the site. Staff would support variances to replace
the existing free-standing sign on the east property line, provided the applicant
simultaneously removes the free-standing car wash sign on the west property line. Deputy
City Administrator Martin noted the applicant is seeking variances on the remaining free-
standing sign to be replaced on the east property line as follows:
September 8,2008
Page 8
Request Allowable by ordinance
1) 18' height 15' height
2) 90 sq ft in area 80 sq ft
3) 30 sq ft electronic display board 26.4 sq ft electronic display board.
Deputy City Administrator Martin stated Staff supports the request as presented,
subject to no time constraints as the site calls for a non-conforming sign.
Alderman Peterson stated a precedent might be set if the variance is granted to a
nonconforming sign which would not have to be brought into compliance the same as any
other business by 2013. Allowing this business to maintain their non-conforming sign while
other businesses would have to conform to the code would not be equitable.
Alderman Condon noted she cannot support the variance. When the sign ordinance
including non-conformity compliance by 2013 was put into place, it was the City's
contention that all businesses would have to comply with the new requirements or pay the
consequences.
Alderman Glab concurred with Alderman Condon, however, he noted, in this
instance, the variance makes sense. He noted he could support the variance.
Alderman Schaefer inquired if the sign would be just for a price sign and not a
flashing sign. Deputy City Administrator Martin acknowledged the sign would not be
flashing. ——'
Alderman Murgatroyd inquired if the use of the property changes would the variance
change. Deputy City Administrator Martin responded the variance goes with the land.
Alderman Murgatroyd then questioned whether the variance could be limited to the current
use. City Attorney McArdle stated the variance could be limited to the petitioner. Alderman
Murgatroyd stated he would prefer to have the variance request amended to be limited to
its current use.
Alderman Wimmer concurred with Alderman Murgatroyd's suggestion regarding
limiting the variance to the current use.
Alderman Glab requested verbiage be included in the variance ensuring council that
the sign will be installed as presented.
Motion by Peterson, seconded by Schaefer, to approve variances to allow the
installation of a free-standing sign on the east property line of the property located at 4416
West Elm Street as follows:
Maximum height of 18'
Maximum total area of 90 square feet
Maximum area of electronic display board portion of the sign limited to 30 square feet;
that the variance be granted to the current use as an automobile fueling station;
that the granting of the variance be subject to the simultaneous removal of the free-
standing sign located on the west property line of the premises.
September 8,2008
Page 9
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: Condon.
Absent: None.
Motion carried.
REQUEST FOR THE FOLLOWING REGARDING CROSS-ACCESS PROJECT:
A) AUTHORIZE THE MAYOR'S EXECUTION OF THE CROSS-ACCESS EASEMENT
CONSTRUCTION AGREEMENT AMONG THE CITY OF MCHENRY
WORKMAN'S ACE HARDWARE, AND THE U.S. POSTAL SERVICE;
B) AUTHORIZE THE MAYOR'S EXECUTION OF THE AGREEMENT WITH SEC
GROUP FOR FINAL CONTRACT PLANS AND SPECIFICATIONS AND BIDDING
SERVICES IN THE AMOUNT OF $4,670;
C) AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR THE PROJECT
Deputy City Administrator Martin stated Staff and City Attorney McArdle have been
working with representatives of the McHenry Post Office and Craig and Steve Bjorkman,
owners of Bjorkman's Ace Hardware, during the past several months, to come to a
consensus on combining access points on Crystal Lake Road and creating an internal
cross-access point between the two entities. Staff believes the project has a large public
safety benefit and will result in some traffic reduction on Crystal Lake Road adjacent to
these locations. Ace Hardware customers would be able to utilize the traffic signal at Royal
Drive and Crystal Lake Road.
Deputy City Administrator Martin noted the City Engineer's preliminary cost estimate
was approximately $63,000. A tentative financial arrangement has been reached whereby
the post office and Ace Hardware would each contribute $30,000 towards the project and
the City would cover any costs in excess of$60,000. The City would also be responsible for
the engineering review and any attorney fees associated with the project.
Deputy City Administrator Martin stated the City Attorney has drafted a cross-access
easement construction agreement among the City, Ace Hardware, and the McHenry Post
Office. The document outlines the terms agreed upon. A reciprocal easement agreement
between the post office and Ace Hardware was also created. The City is not party to this
agreement.
Deputy City Administrator Martin noted Staff is seeking Council authorization to
execute the cross-access easement construction agreement as stated, as well as
authorization to advertise for bids for the construction of the Cross Access Project, and to
authorize the Mayor's execution of an agreement with SEC Groups for the Final Contract
Plans, Specifications and Bidding Services for the project in the amount of$4,670.
Alderman Condon stated she was happy to see this project move forward. She
noted it was one of the issues covered during discussions of the Crystal Lake Road Sub-
Area Plan.
Alderman Glab stated he is glad to see the project happen, but is disappointed in the
timeline. He noted there is still much to be done on Crystal Lake Road in order to improve
the traffic congestion.
September 8,2008
Page 10
Alderman Schaefer concurred with Alderman Condon.
Mayor Low stated the project finally moving forward is a testament to everyone's
efforts and cooperation.
Motion by Condon, seconded by Murgatroyd, to accept Staffs recommendation to:
1) authorize the Mayor's execution of a cross-access easement construction
agreement with Bjorkman's Ace Hardware and the U.S. Post Office;
2) authorize Staff to advertise for bids for the construction of the Cross Access Project,
3) authorize the Mayor's execution of an agreement with SEC Group for the Final
Contract Plans, Specifications and Bidding Services for the Cross Access Project in
the amount of$4,670.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
PROPOSAL FOR REHABILITATION OF WATER WELL #6 FROM WATER WELL
SOLUTIONS IN THE AMOUNT NOT-TO-EXCEED $45,669.75
City Administrator Maxeiner stated Water Well #6 is one of two wells that provide
raw water to Water Treatment Plant #2 located on Beach Road. Water Well Solutions field-
tested and inspected the well this past summer and it was determined that the pumping
rate is only 350 gallons per minute (gpm). The initial rate when the pump was originally
installed in 1978 was 500 gpm. Water Well Solutions advised the City the pump motor is at
risk of failure at any time.
City Administrator Maxeiner noted Water Well Solutions has submitted a proposal to
perform a high rate injection process into the well, which would remove any mineral and
biological buildup which could be hampering the pumping capacity. This process was used
successfully on wells #5 and #8, which are now capable of producing more water than
when they were first installed. Water Well Solutions is the sole provider of this process. As
such, Staff has recommended the approval of the sole source service provider for
performing the high rate injection process to well #6, including the replacement of the water
pumping equipment from Water Well Solutions in the amount not-to-exceed $45,699.75.
City Administrator Maxeiner further noted that the 2008-2009 budget includes $75,000 for
well rehabilitation in the Water Division Contractual Services account.
Alderman Peterson inquired if the proposed cost for performing the process on Well
#6 is comparable to what was paid for the process on wells #5 and #8. Director of Public
Works Schmitt replied in the affirmative.
Motion by Murgatroyd, seconded by Wimmer, to accept Staffs recommendation to
approve the sole source service provider for performing the high rate injection process to
well #6, including the replacement of the water pumping equipment from Water Well
Solutions in the amount not-to-exceed $45,699.75.
September 8,2008
Page 11
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR— STATEMENT AND REPORT
Mayor Low announced the Character Counts! pillar for September is
Trustworthiness. Mayor Low reported the Character Counts! Coalition is hosting a town
hall meeting on October 22, 2008.
Mayor Low also reported she attended the McHenry High School Marching Band
Festival on Saturday, and noted it was a nice event.
COMMITTEE REPORTS
Chairman Alderman Peterson announced a Parks and Recreation Committee
meeting is scheduled for Wednesday, September 10, 2008 at 7 p.m. in the Aldermen's
Conference Room.
McHenry Area Youth Commission Council Liaison Alderman Condon announced
there would be a kick-off celebration on October 17th to "Vote to Be Drug-Free". She noted
all schools have indicated active support of the drive.
STAFF REPORTS
City Administrator Maxeiner announced there will be a 9/11 commemorative
ceremony on Thursday, September 11, 2008 at 9 a.m. in Veterans Memorial Park.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
ADJOURNMENT
Motion by Condon, seconded by Santi, to adjourn the meeting at 8:32 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 8:32 p.m.
MAYOR CITY CL