HomeMy WebLinkAboutMinutes - 10/06/2008 - City Council REGULAR MEETING
OCTOBER 6, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, October 6, 2008 in the Council Chambers of the Municipal Center.
At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd,
Wimmer, and Condon. Absent: Peterson. City Staff in attendance were: City Administrator
Maxeiner, Deputy City Administrator Martin, City Clerk Jones, City Attorney McArdle,
Assistant City Administrator Hobson, Director of Finance Black, Engineer Robert Wegener.
PUBLIC INPUT SESSION: 10 MINUTE LIMITATION
Bob Martin, a resident of 1608 N Leonard Avenue, addressed Council regarding
pedestrian/automobile safety concerns in the neighborhood. Mr. Martin stated on Tuesday,
September 23rd he witnessed a pedestrian attempting to cross Elm Street from Whispering
Oaks Park to Oak Street. Two minivans passed on Elm Street at a high rate of speed. Mr.
Martin further stated he has observed at least three times on a given day automobiles not
heeding flashing lights and yielding to pedestrians at marked pedestrian crossings.
CONSENT AGENDA
Motion by Santi, seconded by Schaefer, to approve the Consent Agenda as
presented:
A. Landmark School PTO Annual Harvest Festival Hayride;
B. List of As-Needed checks:
APWA 50.00
ASG ELECTRIC INC AND LOF 21,288.00
BANKCARD SERVICES 3,521.97
BENEFIT SYSTEMS & SERVIC 39,775.40
BPMS SOFTWARE 362.00
CASTLE GARDENS INC 18,571.50
CHARPIE CONSTRUCITON COM 51,132.16
CHICAGO FIRE SOCCER 205.00
EBBEN MASONRY INC 12,821.60
FOP UNITS I/II 1,976.00
FREUND, ROBERT L 1,200.00
HOME DEPOT/GECF 994.38
ILLICH, GINNY 70.00
ILLINOIS ASSOCIATION OF 95.00
ILLINOIS DEPARTMENT OF P 484.00
ILLINOIS RURAL WATER 220.00
IUOE, LOCAL 150 1,941.14
J & H VIDEO PRODUCTIONS 350.00
MCHENRY SAVINGS BANK 900,000.00
MCPOA 646.60
METALMASTER ROOFMASTER 3,455.00
NATIONAL GUARDIAN LIFE I 98.04
NCPERS GROUP LIFE INS. 352.00
NOVAK, ROBERT 20.00
OPERATION PAINTBALL 400.00
POSTMASTER MCHENRY IL 963.50
PRE-PAID LEGAL SERVICES 220.15
SAM'S CLUB 264.70
SAWDOWSKI, LISA 116.00
SECRETARY OF STATE / POL 78.00
SIX FLAGS GREAT AMERICA 4,246.48
THELEN SAND & GRAVEL INC 21,303.24
UNITED PARCEL SERVICE 88.31
UNITED WAY OF MCHENRY CO 234.00
UNUM 890.00
VIKING CHEMICAL COMPANY 4,360.60
WALMART COMMUNITY 172.57
GRAND TOTALS 1,092,969.34
October 6,2008
Page 2
FUND TOTALS
GENERAL FUND 536,543.46
PAGEANT FUND 420.00
BAND FUND 600.00
RECREATION CENTER FUND 400,000.00
WATER/SEWER FUND 5,268.48
UTILITY IMPROVEMENTS FUND 110,000.00
EMPLOYEE INSURANCE FUND 39,775.40
INFORMATION TECHNOLOGY FUND 362.00
TOTALS 1,092,969.34
C. List of Bills:
ADAMS STEEL SERVICE INC 8.00
APWA 60.00
ASHLAND SPECIALTY CHEMIC 2,610.00
AT&T 3,767.13
AT&T LONG DISTANCE 5.14
B&W CONTROL SYSTEMS INTE 10,094.68
BASTIAN, THOMAS P 400.00
BAXTER & WOODMAN 3,419.50
BERGGREN, LEE 468.00
BOONE CREEK GOLF CLUB IN 492.00
BUENZLI, JAMES J 462.00
BUSS FORD SALES 30.05
CHICAGO INTERNATIONAL TR 36.48
COMED 34,451.54
CONSTELLATION NEWENERGY 35,032.67
CORNERSTONE MATERIAL REC 8,518.50
DELL MARKETING LP 543.80
EAGLE RIDGE RESORT & SPA 470.25
ED'S RENTAL & SALES INC 155.00
FERGUSON ENTERPRISES INC 216.74
FISCHER BROS FRESH 1,294.00 r^
FOXCROFT MEADOWS INC 368.64
GREAT LAKES FIRE & SAFET 41.95
GREENS OF IRISH PRAIRIE 1,400.00
HAASE, MIKE 200.00
HACH COMPANY 399.63
HAINES & COMPANY INC 971.52
HARRINGTON INDUSTRIAL PL 260.98
HARTWIG PLUMBING & HEATI 44,550.00
HILTON GARDEN INN 286.38
HOLIAN, CAROL 50.96
ILGISA 100.00
JACK FROST IRON WORKS IN 3,163.50
KEN-CO SERVICES 485.15
KIMBALL MIDWEST 249.34
KOZAK, JULI 30.00
LAMBERT, FRANCES B 18.00
LANG PONTIAC-CADILLAC-SU 105.57
MARTIN, DOUG 329.23
MCH CTY MUNICIPAL RISK M 345,428.00
MCHENRY SPECIALTIES 212.50
MEADE ELECTRIC COMPANY I 174.31
MINUTEMAN PRESS OF MCH 2,677.27
NORTHERN ILLINOIS UNIVER 500.00
PEPSI-COLA GENL BOT 169.42
PETROLIANCE LLC 14,975.59
PROFESSIONAL INSPECTION 120.00
PROSOURCE FINANCIAL LLC 3,166.67
RAYNOR DOOR AUTHORITY OF 90.00
REINDERS INC 12.39
SCHOOL-TECH INC 838.35
SEC GROUP INC 75,421.10
SECRETARY OF STATE 10.00
STEKL, DIANE 187.00
SWEDERSKI CONCRETE CONST 22,995.00 r
TENNESSEN, LESLEY 40.00
THOMPSON ELEVATOR INSPEC 200.00
UNITED LABORATORIES 508.38
USA BLUEBOOK 193.62
VALLEY VIEW ACRES 425.00
October 6,2008
Page 3
VIKING CHEMICAL COMPANY 4,515.50
WASTE MANAGEMENT OF WI P 5,999.64
WELLS FARGO BANK NA 576.14
WILLIAMS ELECTRIC SERVIC 262.50
GRAND TOTALS 635,244.71
FUND TOTALS
GENERAL FUND 66,982.79
CAPITAL IMPROVEMENTS FUND 154,738.10
WATER/SEWER FUND 62,054.64
RISK MANAGEMENT FUND 345,426.00
INFORMATION TECHNOLOGY FUND 2,045.54
RETAINED PERSONNEL ESCROW 3,419.50
POLICE PENSION FUND 576.14
TOTALS 635,244.71
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
REQUEST FOR HONORARY STREET SIGN — HONORARY J.L. ALTHOFF WAY
Deputy City Administrator Martin stated an application was received from Tom Low
seeking honorary street designation for the intersection of Main Street and Crystal Lake
Road in honor of J. L. Althoff. Staff has reviewed the application and believes all approval
criteria have been met and would therefore recommend approval.
Motion by Condon, seconded by Wimmer, to accept Staffs recommendation to
acknowledge the numerous accomplishments of J.L. Althoff in the community and to
approve a request to designate the intersection of Main Street and Crystal Lake Road as
"Honorary J.L. Althoff Way".
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
AWARD OF BID FOR ACE HARDWARE/POST OFFICE CROSS ACCESS
IMPROVEMENT PROJECT - MANEVAL CONSTRUCTION IN THE AMOUNT NOT-TO-
EXCEED $62,603.91
Deputy City Administrator Martin stated Council previously approved agreements
providing for the Ace Hardware/Post Office Cross Access Improvement Project. Both Ace
Hardware and the Post Office have agreed to pay $30,000 toward the project. Bids were
sought and opened on September 23, 2008. The lowest responsible bidder was Maneval
Construction in the amount of $62,603. It is Staffs recommendation to award the bid to
Maneval Construction.
Motion by Wimmer, seconded by Schaefer, to accept Staffs recommendation to
award the bid for the Ace Hardware/Post Office Cross Access Improvement Project to
Maneval Construction in the amount not-to-exceed $62,603.91.
October 6,2008
Page 4
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
REQUEST FOR SIGN VARIANCE FOR PRAIRIE LAKES SUBDIVISION
Deputy City Administrator Martin stated Applicant Cunat Inc is seeking a variance to
allow temporary sales signage and flags at the entryway at the Prairie Lakes Subdivision.
The applicant would like to install eight promotional flags (each, six square feet in area),
three promotional/directional signs (each, fifteen square feet in area), and two promotional
signs (each, six square feet in area) along Cunat Drive and Windsor Lane. The height of
the directional/promotional signs is 58" and the flags are 9' in height.
Deputy City Administrator Martin stated Staff does not have an issue with the
promotional/directional signs located outside of the City right-of-way. Staff believes,
however, that eight flags would be excessive and could become a traffic safety hazard.
Staff recommends installing three flags alternating on either side of Cunat Drive, as long as
they are not placed within the City right-of-way. It is Staff recommendation to approve sign
variances as follows:
1) Approve three 16 sq ft promotional/directional signs, 68" in height, along Cunat Drive
and Windsor Lane, to be located in accordance with an approved site plan;
2) Approve two 6 sq ft promotional signs, 58" in height, along Cunat Drive, to be located in
accordance with an approved site plan;
3) Approve three 6 sq ft promotional flags, 9' in height, on alternating sides of Cunat Drive
in Prairie Lakes Subdivision;
subject to the condition that no sign or flag shall be located in the municipal right-of-way.
Alderman Schaefer stated he concurs with Staffs recommendation.
Alderman Murgatroyd inquired if a time limit could be placed on the variance. Deputy
City Administrator Martin responded Staffs recommendation did not include a time limit.
Alderman Glab stated he does not believe it is up to the City to promote developer's
business in the community. He opined a time limit should be established for the variance.
He further suggested it does not appear that Council takes sign matters/variances
seriously. Alderman Glab noted he has issues with the proposed signs being located so
close to Bull Valley Road.
Alderman Glab suggested the applicant provide a letter to the City from JET
Concrete indicating their approval of the signs being placed on their property.
Alderman Condon stated it is the City's responsibility to police signage between the
petitioner and their neighbors. She opined the applicant's providing a letter from their
neighbor would be a moot point.
Alderman Schaefer requested that the variance be granted for a specific timeframe.
City Administrator Maxeiner responded that would be up to Council to decide.
Mayor Low suggested that the variance be granted for a period longer than one
October 6,2008
Page 5
year.
Alderman Schaefer suggested a three-year duration for the variance.
Motion by Schaefer, seconded by Condon, to approve sign variances for the
Townhomes of Prairie Lakes Subdivision as follows:
1) Approve three 16 sq ft promotional/directional signs,5'8"in height,along Cunat Drive and Windsor Lane, to be located in
accordance with an approved site plan;
2) Approve two 6 sq ft promotional signs,5'8"in height,along Cunat Drive,to be located in accordance with an approved site plan;
3) Approve three 6 sq ft promotional flags, 9' in height, on alternating sides of Cunat Drive in the Townhomes of Prairie Lakes
Subdivision;
subject to the following conditions:
1) That no sign or flag shall be located in the municipal right-of-way;
2) That the term of the variances shall expire on October 6,2011.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: Glab.
Absent: Peterson.
Motion carried.
REQUEST FOR SIGN VARIANCE FOR PATRIOT ESTATES SUBDIVISION
Deputy City Administrator Martin stated Applicant Cunat Inc. has requested sign
variances for Patriot Estates Subdivision to allow an additional monument sign at the
subdivision entrance from Crystal Lake Road, height variance for the additional monument
sign, and to permit temporary sales signage and flags on the premises.
Deputy City Administrator Martin noted Staff has reviewed the request and
determined that the requested second monument sign at the development entrance would
be appropriate. As the sign would be identical to the existing monument sign, Staff supports
the variance.
Deputy City Administrator Martin noted with regard to the request to post
promotional/directional flags and signs, Staff believes that fifteen flags would be excessive
and could become a traffic safety hazard. Staff recommends that the number of flags be
reduced and that they be placed in an alternating fashion along Cunat Drive.
City Administrator Maxeiner suggested a time frame for the variance should be
addressed.
Motion by Wimmer, seconded by Condon, to accept Staffs recommendation to grant
the following sign variances for the Patriot Estates Subdivision:
1) Approve a second development entrance sign, 17 sq ft in area,to be located as indicated on approved site plan;
2) Approve height variance to allow 7'monument sign at development entrance;
3) Approve four 16 sq ft,5'8" in height promotional/directional signs along Cunat Drive, to be located as indicated on approved site
plan;
4) Approve three 6 sq ft promotional signs,5'8"in height along Cunat Drive,to be located as indicates on approved site plan;
5) Approve seven 6 sq ft promotional flags,9'In height,to be located on alternating sides of Cunat Drive in Patriot Estates Subdivision;
subject to the following condition:
1) Signs shall not be installed in municipal right-of-ways.
October 6,2008
Page 6
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: Glab.
Absent: Peterson.
Motion carried.
AWARD OF BID FOR HOLIDAY TREE LIGHTING IN VETERANS MEMORIAL PARK —
TEMPLE DISPLAY IN THE AMOUNT NOT-TO-EXCEED $15,700
Assistant City Administrator Hobson stated the City is once again preparing for the
installation of holiday lighting in Veterans Memorial Park. He noted the item was included in
this year's budget in the amount of$20,000.
Assistant City Administrator Hobson stated bids were sought and received on
September 30, 2008 with the lowest responsible bidder being Temple Display in the
amount of $15,700. The bid includes the placement and removal of the lighting at the end
of the holiday season. It is Staffs recommendation to award the bid to Temple Display.
Motion by Santi, seconded by Schaefer, to accept Staffs recommendation to award
the bid for the 2008 holiday tree lighting of Veterans Memorial Park to Temple Display in
the amount not-to-exceed $15,700.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
CONTRACT PURCHASE ORDER FOR ROCK SALT FROM THE STATE OF ILLINOIS
JOINT PURCHASING PROGRAM IN THE AMOUNT OF $138.52 PER TON
City Administrator Maxeiner stated the City annually purchases rock salt for ice
control through a contract bid by the Department of Central Management Services (CMS)
of the State of Illinois. The City complied with the stipulation requiring an estimate of the
needs for the 2008-2009 season in the amount of 3,400 tons. Following receipt by the City
of notification of the estimated increased salt cost at a range of$145-$165 per ton, the City
reduced its estimate of need to 2,500 tons for the 2008-2009 season. City Administrator
Maxeiner noted the City subsequently received notification of the exact contract purchase
price for the 2008-2009 season of$138.52 per ton for a total of$346,300.
City Administrator Maxeiner stated funding for the purchase of rock salt is budgeted
in the MFT Fund in the amount of $173,303 in the 2008-2009 fiscal year. Since this amount
will not cover the cost of the salt for the coming winter, it is recommended that the overage
be taken from the fund balance in the MFT Fund. It is therefore Staffs recommendation to
approve the issuance of a contract purchase order for rock salt through the State of Illinois
Joint Purchasing Program to International Salt Company LLC of Clarks Summit,
Pennsylvania in an amount not-to-exceed $346,300.
Responding to an inquiry regarding the reduction from the initial 3,400 tons to 2,500 --
tons, City Administrator Maxeiner stated Staff is confident that mixing the salt with sand will
be safe and stretch the salt usage to accommodate the City's needs for this season.
October 6,2008
Page 7
Motion by Wimmer, seconded by Santi, to accept Staffs recommendation to
approve the issuance of a contract purchase order for rock salt through the State of Illinois
Joint Purchasing Program to International Salt Company LLC of Clarks Summit,
Pennsylvania in the amount not-to-exceed $346,600 to be paid from the MFT Fund.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
PURCHASE OF POLICE DEPARTMENT MOBILE VIDEO SOFTWARE AND RELATED
EQUIPMENT - ROBO VU, LLC IN THE AMOUNT NOT-TO-EXCEED $13,284
Assistant City Administrator Hobson stated in March 2000 the Police Department
installed VCR-type video recorders in three squad cars. Subsequently, additional units
were installed. Management of the tapes and equipment maintenance has caused
problems for Staff, including the fact that several of the units have fallen into a state of
disrepair.
Assistant City Administrator Hobson stated technology has vastly improved in this
area. Videos can now be stored on the in-car computer and later uploaded to a storage
facility via a wireless connection. Staff is seeking authorization to purchase a system from
Robo Vu for two of the Department's squad cars. The video package consists of two
cameras, wireless microphones, a video processing unit (VPU), system activation controls,
miscellaneous cables, server and client software, plus a three-year maintenance
agreement.
Assistant City Administrator Hobson noted the Police Department budget for 2008-
2009 allocated $10,000 to this line item. However, the cost of the package is $13,284. Staff
suggests paying the overage from the vehicle fines account which is $5,000 over the
budgeted amount. Assistant City Administrator Hobson stated per state statute the
vehicular fines revenue is restricted in use for the acquisition and maintenance of police
vehicles and appurtenances.
Motion by Glab, seconded by Murgatroyd, to accept Staffs recommendation to
authorize the purchase of a video package for two Police Department squad cars as
presented from Robo Vu LLC of Phoenix, Arizona in the amount not-to-exceed $13,284.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
MAYOR— STATEMENT AND REPORT
Mayor Low reported the Character Counts! pillar for the month of October is
Respect.
.1
Mayor Low noted last weekend's community events, the Annual Antique Truck and
Tractor Show and the Breast Cancer Walk, were spectacular.
October 6,2008
Page 8
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Maxeiner reported the Haunted Hayride event begins on October
11 th at Petersen Park.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:18 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
The.Meeting was adjcyrned at 8:18 p.m.
` r
MAYOR CITY CLjEA