HomeMy WebLinkAboutMinutes - 12/01/2008 - City Council REGULAR MEETING
DECEMBER 1, 2008
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, December 1, 2008 in the Council Chambers of the Municipal Center.
At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd,
Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City
Administrator Maxeiner, City Clerk Jones, Deputy City Administrator Martin, Assistant City
Administrator Hobson, Director of Public Works Schmitt, Director of Finance Black. Absent:
City Attorney McArdle.
OATH OF OFFICE:
CHIEF OF POLICE WILLIAM J. BROGAN
DEPUTY CHIEF JOHN M. JONES
SERGEANT PAUL D. FUNK
Mayor Low expressed her enthusiasm regarding the large audience present for this
evening's meeting. She stated it was an honor to be Mayor when Bill Brogan is being sworn
in as Chief of Police. Mayor Low noted the City Police Department is a source of pride to
the community. All officers of the department are appreciated and respected by those
whom they serve.
Police Commissioner Robert Mrachek swore in the following:
Chief of Police William J. Brogan;
Deputy Chief John M. Jones;
Sergeant Paul D. Funk.
Chief Brogan noted this is a special occasion for officers of the McHenry Police
Department. He stated he looks forward to expanding his administrative team. Chief
Brogan recalled a story as told by Althea Gibson, noting "no matter what you accomplish in
life, someone helped you". Chief Brogan reflected on people who have assisted him in his
career: his parents, his sister, his children and his wife; former Chief Espey; Bill McNeil of
Fox River Grove; former Chief Pasenelli; former Chief Joyce; former Chief Donahue; and
former Chief O'Meara. Chief Brogan stated it is important for him to acknowledge his
mentors; he thanked all for their knowledge and guidance.
Chief Brogan then recognized some of those in attendance for this evening's
ceremony: former Deputy Chief Gary Wigman; all current sworn sergeants and officers,
and staff. He concluded, noting it is an honor to lead the McHenry Police force.
Mayor Low invited all to enjoy a reception in the Municipal Center lobby.
PUBLIC HEARING: CITY OF MCHENRY 2008 TAX LEVY AND CONSIDERATION OF
2008 TAX LEVY ORDINANCE
Mayor Low at 7:50 p.m. opened the Public Hearing for consideration of the City of
McHenry 2008 Tax Levy.
Director of Finance Black stated Council at its November 10, 2008 regularly
scheduled meeting passed a resolution establishing December 1, 2008 as the date for the
Public Hearing regarding the consideration of the 2008 Tax Levy. Notification for the Public
Hearing occurred in the Northwest Herald on November 19, 2008 as required by state
December 1,2008
Page 2
statute. Director Black stated the amount of the 2008 Tax Levy is $4,853,283 which should
be approved by ordinance following the close of this evening's Public Hearing. '1
City Administrator Maxeiner stated an article in the Northwest Herald regarding the
City's Tax Levy included a miscalculation as to what the potential cost would be following
levy adoption to the typical homeowner. He noted there is a 5% cap on the increase from
the approved 2007 Tax Levy.
Alderman Murgatroyd stated the consideration of the tax levy is something that
needs to be completed each year. City tax rates have not typically increased from year to
year.
Alderman Glab inquired if property values decrease, would there be an impact on
City tax monies realized. Director Black responded the tax cap limitation comes into play
when property values are reduced. He stressed the tax impact increase on individual home
owners would be minimal. He explained if property values decrease, the rate increases to
collect the levy; however, the rate increases, but not the levy.
Mayor Low inquired if there were questions or comments from the audience.
Mr. Edward Ligeza of 1210 Capri Terrace addressed Council inquiring what the
2008 Tax Levy means in layman 's terms. How would approval of the levy affect his
property taxes for next year and the years to come. City Administrator Maxeiner responded
the amount of City taxes paid by Mr. Ligeza in 2009 would remain about the same as what '~
was paid last year. City Administrator Maxeiner further noted no assumptions could be
made about the amount of taxes to be paid going forward.
Mr. Dan Bixler of 1207 Capri Terrace addressed Council stating he noticed several
public hearing notices in today's issue of the Northwest Herald, and inquired as to their
prevalence. City Administrator Maxeiner responded advertising of public hearings prior to.
consideration of annual tax levies adopted by local governing agencies is required by state
statute. The plethora of notices currently being published by local taxing districts is likely a
result of this requirement.
In response to Mayor Low's inquiry, there were no written or oral comments received
by the Clerk's Office regarding this evening's Public Hearing.
Motion by Glab, seconded by Condon, to close the Public Hearing regarding the
consideration of the 2008 Tax Levy at 7:54 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
December 1,2008
Page 3
Motion by Condon, seconded by Santi, to accept Staffs recommendation to approve
an ordinance establishing the 2008 Tax Levy for the City of McHenry in the amount of
$4,853,283 to be collected in 2009.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
PUBLIC INPUT SESSION: 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
CONSENT AGENDA
Motion by Wimmer, seconded by Schaefer, to approve the Consent Agenda as
presented:
A. Request for payment of emergency replacement of Municipal Center rooftop
compressor— Sherman Mechanical, $19,674;
B. Special Event Liquor License—The Church of Holy Apostles;
C. Council Minutes:
November 17, 2008 regularly scheduled meeting;
D. List of As-Needed Checks:
BACHTA, MICHAEL 27.50
BOEKA, JOEL 101.79
BRUMBACH, WILLIAM 158.54
BRUST, JENELL 71.37
EAGLE RIDGE RESORT & SAP 426.96
ERBER, JOANNE 142.16
FISCHER, ROGER 110.57
FOP UNITS I/II 1,938.00
GERRISH, WILBERT 131.63
HEIMSOTH, CYNTHIA 40.37
HOME DEPOT/GECF 383.25
ILLINOIS DEPARTMENT OF P 584.00
IUOE, LOCAL 150 1,915.36
KEMP, ALEXANDER 115.83
MEIJER 37.66
MILLARD, FREDRICK 92.43
NATIONAL GUARDIAN LIFE I 70.54
NCPERS GROUP LIFE INS. 320.00
PAYTON, SELENA 70.20
POSTMASTER MCHENRY IL 5,174.05
PRE-PAID LEGAL SERVICES 194.25
RASMUSSEN, DONNA 38.61
SAM'S CLUB 751.95
SCHAEFER, CAROL 77.81
SCHAEFER, DONALD 56.75
STAPLES CREDIT PLAN 387.50
STEELE, LARK 187.20
STEIDINGER, CATHERINE 59.09
SUNNYSIDE COMPANY 19,289.00
TETA, MICHAEL 42.12
THOELE, SHEILA 98.28
TUDOR, JULIA 135.14
UNITED PARCEL SERVICE 96.46
UNUM 2,392.48
GRAND TOTALS 35,719.05.
FUND TOTALS
GENERAL FUND 15,880.54
WATER/SEWER FUND 19,411.55
December 1,2008
Page 4
INFORMATION TECHNOLOGY FUND 426.96
TOTALS 35,719.05
E. List of Bills:
ADAMS STEEL SERVICE INC 686.28
AETNA DEVELOPMENT 237.75
ALEXANDER CHEMICAL CORP 4,543.25
ALEXANDER EQUIPMENT COMP 27.26
AMERICAN LOCKER SECURITY 29.33
APCO INTERNATIONAL INC 69.00
ARAMARK WORK APPAREL & U 613.52
ASCAP 302.33
AT&T 664.62
AT&T LONG DISTANCE 72.84
AUTO TECH CENTERS INC 1,261.08
B&W CONTROL SYSTEMS INTE 715.59
BANKCARD SERVICES 2,492.39
BONNELL INDUSTRIES INC 4,810.00
BUSS FORD SALES 1,215.51
CDW GOVERNMENT INC 255.02
CENTURY SPRINGS 39.20
CHICAGO INTERNATIONAL TR 1,489.01
CHRISTOPHER, DAVID 132.55
COMED 2,310.68
CRESCENT ELECTRIC SUPPLY 99.40
CURRAN CONTRACTING COMPA 1,202.50
DABBAGH, HIBA 135.00
DEBOLT, JUSTIN 22.07
DELL MARKETING LP 175.00
DIMOPOULOS, CORBIE 55.00
DIXON CONSTRUCTION GROUP 1,616.00
DONAHUE, ED 176.77
DONS CLEANERS 35.00
DREISILKER ELECTRIC MOTO 33.46
DURA WAX COMPANY INC, TH 2O6.40
EAST JORDAN IRON WORKS 435.00
ED'S RENTAL & SALES INC 45.00
ENVIRONMENTAL RESOURCE A 146.00
ETTEN, CHRISTOPHER 58.50
FAMILY TAILOR SHOP 32.00
FISCHER BROS FRESH 3,228.76
FLESCH COMPANY 'INC, GORD 131.48
FONE ZONE-MCHENRY, THE 51.96
FOX VALLEY CASH REGISTER 79.00
FOXCROFT MEADOWS INC 20.00
FRIEDLE, JEFFFREY M 104.05
G IMPRESSIONS INC 788.20
GALLS INCORPORATED 166.95
GITZKE, WILLIAM J 155.00
GOLNICK, JASON 1,500.00
GREAT LAKES FIRE & SAFET 147.00
HOUFF COMPANY, THE ROY 108.80
ICC 170.00
ILLINOIS FIRE & POLICE 375.00
ILLINOIS MUNICIPAL LEAGU 1,507.00
ISA 225.00
JULIE INC 556.80
KALE UNIFORMS INC 617.50
KIMBALL MIDWEST 237.59
KING, LAURA 29.89
KLEAN, KENNETH P 8.00
KREASSIG, DANIEL 226.90
KTD INC 176.76
LANDMARKS ILLINOIS 40.00
LANGE, MICHAEL 25.66
LAW ENFORCEMENT SYSTEMS 88.18
MAGGIO, LAURA 180.00
MARTELLE WATER TREATMENT 1,181.72
MARTIN, DOUG 13.45
MCCANN INDUSTRIES INC 309.92
MCHENRY COMMUNITY HIGH S 1,086.75
MCHENRY COUNTY RECORDER 250.00
MCHENRY SPECIALTIES 95.00
MCKEEN, BRIAN J 16.00
December 1,2008
Page 5
MEYER JR, DONALD 46.55
MEYER MATERIAL COMPANY 77.52
MIDCO 165.50
MINUTEMAN PRESS OF MCH 727.60
NATIONAL PUBLIC EMPLOYER 190.00
NCL OF WISCONSIN INC 1,020.31
NEXTEL 2,509.12
NICOR GAS 2,980.05
NORTHERN ILLIONIS ORTHOP 134.75
NORTHWEST ELECTRICAL SUP 11.28
NORTHWEST HERALD 210.60
ONEYS TREE FARM 300.00
OTTOSEN BRITZ KELLY COOP 1,347.50
PAYLINE WEST INC 7.69
PETROLIANCE LLC 7,428.04
PETROW, STEPHANIE S 125.00
PETTIBONE & CO, P F 28.00
PHOTODON LLC 83.86
PITEL SEPTIC INC 300.00
PITNEY BOWES INC 4,864.90
POSTMASTER MCHENRY IL 75.60
R&J CONTRUCTION SUPPLY C 21.84
RADICOM INC 107.50
RELIABLE MAINTENANCE 175.00
RIVERSIDE ANIMAL CLINIC 263.00
S-F ANALYTICAL LABORATOR 445.00
SCHEMMEL, ROBERT 25.00
SCHOPEN PEST SOLUTIONS 165.00
SEC GROUP INC 260.00
SHERMAN MECHANICAL INC 2,147.00
ST PAULS EPISCOPAL CHURC 1,742.25
STANS OFFICE TECHNOLOGIE 472.45
STAPLES BUSINESS ADVANTA 1,011.16
STORE WATCHER INC 6,115.00
STULL, RICH 50.00
TRAFFIC CONTROL & PROTEC 80.18
UNITED LABORATORIES 192.54
VALLEY VIEW ACRES 595.00
VAN BOURGONDIEN & SONS I 1,186.57
VAN GALDER BUS COMPANY 100.00
VERIZON WIRELESS 88.04
VIKING CHEMICAL COMPANY 3,850.00
WALMART COMMUNITY 786.29
WASTE MANAGEMENT OF WI P 13,167.77
WATER PRODUCTS - AURORA 499.00
WIMMER, KYLE 50.00
ZUKOWSKI ROGERS FLOOD & 20,266.50
GRAND TOTALS 116,834.59
FUND TOTALS
GENERAL FUND 62,768.01
BAND FUND 302.33
CAPITAL IMPROVEMENTS FUND 1,691.00
WATER/SEWER FUND 31,354.45
RISK MANAGEMENT FUND 606.28
INFORMATION TECHNOLOGY FUND 7,308.52
RETAINED PERSONNEL ESCROW 12,804.00
TOTALS 116,834.59
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR REAR YARD SETBACK VARIANCE- 701 S. BROADWAY
Deputy City Administrator Martin stated applicant Emanuel Pilat, owner of the
property located at 701 South Broadway, submitted a petition seeking a rear yard variance
to allow a building addition on his property. The variance would permit a rear yard setback
December 1,2008
Page 6
reduction from 25' to 22' to accommodate the construction of a room addition. The variance
would allow the extension of the existing building line without altering the current roof line.
Deputy City Administrator Martin stated the applicant appeared before the Planning
and Zoning Commission at a Public Hearing held on November 6, 2008 and received a
unanimous recommendation for approval. If Council supports the recommendation, an
ordinance approving the request should be passed and approved.
Motion by Wimmer, seconded by Murgatroyd, to accept the unanimous
recommendation of the Planning and Zoning Commission, to pass an ordinance granting a
rear yard setback reduction from 25' to 22' to permit the construction of a building addition
for the Emanuel Pilat property located at 701 South Broadway.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condors.
Voting Nay: None.
Absent: None.
Motion carried.
PETERSEN PARK FIELD #2 EXPANSION AND IMPROVEMENT PROJECT
Assistant City Administrator Hobson stated the Parks and Recreation Committee
recently considered a proposal to convert Petersen Park Field #2 to a 60'6" pitching mound
with 90' base paths. The proposal includes participation by both McHenry School District
156 in the amount of $50,000, and McHenry Baseball Association (MBA) in the amount of
$30,000. The total projected cost of the project is estimated at $190,000. The City's portion '~
of the project in the amount of $110,000 would be paid from the Developer Donations
Fund.
Assistant City Administrator Hobson stated the project includes the relocation of the
existing lighting system from Petersen Park Field #2 to Knox Park Field #2, as the newly-
renovated Petersen Park feld would require new lighting. The completed project would
allow for District 156 teams and MBA traveler team usage of the newly-renovated premier
field.
Assistant City Administrator Hobson stated Staff is seeking the following:
1) Council approval of the Petersen Park Field #2 modification and renovation in the
estimated total amount of $190,000, including financial partnership with McHenry High
School District 156 and McHenry Baseball Association, with the City portion to be paid
from the Parks Developer Donations Fund;
2) Authorization to have City Attorney McArdle draft agreements between the City and
McHenry School District 156 and the City and the McHenry Baseball Association for this
project;
3) Authorization to prepare bid specifications and bid the project to ensure the field will be
ready for use in spring 2009.
Alderman Condon stated it makes sense to partner with these entities and to move
forward with the project.
Alderman Glab inquired how the field would be maintained. Assistant City
December 1,2008
Page 7
Administrator Hobson responded the field would continue to be maintained as it is now. It,
would be mowed weekly, and, lined and dragged before games during the week. District
156 would provide any maintenance required on the weekends.
Alderman Glab expressed concerns regarding the cost of field maintenance. City
Administrator Maxeiner noted the City's portion of the renovation would be taken from the
Parks Developer Donations Fund.
Alderman Schaefer stated there are other fields which would continue to be used by
other teams.
Alderman Murgatroyd inquired if Council would be able to review the agreements
prior to the bid specifications being published. City Administrator Maxeiner responded
Council would be able to review the entire package, including the agreements.
Mayor Low complimented Assistant City Administrator Hobson on his work with the
participating entities to bring this project forward.
Motion by Condon, seconded by Schaefer, to accept the unanimous
recommendation of the Parks and Recreation Committee to approve the following:
1) 'Petersen Park Field #2 modification and renovation in the estimated total amount of
$190,000, including financial partnership with McHenry High School District 156 in the
amount of $50,000 and McHenry Baseball Association in the amount of $30,000, with
the City portion to be paid from the Parks Developer Donations Fund;
2) Authorization to have City Attorney McArdle draft agreements between the City and
McHenry School District 156, and the City and the McHenry Baseball Association for
this project;
3) Authorization to prepare bid specifications and bid the project to ensure the field will be
ready for use in spring 2009.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ENGINEERING SERVICES AGREEMENT FOR PHASE 1 AND PHASE 2 ENGINEERING
FOR LILLIAN STREET RESURFACING PROJECT — SEC GROUP, IN AN AMOUNT
NOT-TO-EXCEED $20.000
City Administrator Maxeiner stated the McHenry County Council of Mayors recently
requested projects be submitted for Local Agency Pavement Preservation (LAPP) with
funding from the Surface Transportation Program (STP). One of the requirements for this
project is that the subject roadway be designated Federal Aid Urban (FAU) collector route.
Lillian Street between Front Street and Crystal Lake Road meets this requirement. City
Administrator Maxeiner stated in order to receive funding, the project must be scheduled for
an Illinois Department of Transportation (IDOT) June 2009 letting, and Phase I and Phase
—�.. II Engineering must be submitted to IDOT by the end of December 2008. The STP funding
would cover 80% of the total cost of construction and Phase III engineering with a local
match of 20%. The City would be responsible for 100% of the cost of Phase I and Phase II
December 1,2008
Page 8
Engineering.
City Administrator Maxeiner stated SEC Group estimates the total cost of
construction including Phase III Engineering at $216,000 which breaks down to STP
funding of $172,800 and City participation of $43,200. SEC Group has submitted a
proposal for Phase I and Phase If Engineering to include completing and submitting all
required forms to IDOT and Chicago Metropolitan Agency for Planning (CMAP), and
preparation of contract plans, specifications and estimates. The engineering service fee is
for a lump sum contract in the amount of$20,000.
City Administrator Maxeiner noted it is Staffs recommendation to enter into an
Engineering Services Agreement with SEC Group for Phase I and Phase II Engineering of
the Lillian Street Resurfacing Project in the amount of $20,000 to be paid from the MFT
Fund.
Alderman Murgatroyd stated he does not see a negative aspect to this proposal. The
engineering has to be completed for this project.
Alderman Peterson concurred with Alderman Murgatroyd. He opined Lillian Street
needs to be resurfaced.
Alderman Condon also concurred stating she is thrilled at the opportunity to obtain
grant funding for the completion of this project.
Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation, to
authorize the Mayor's execution of an Engineering Services Agreement for Phase I and
Phase 11 Engineering of the Lillian Street Resurfacing Project with SEC Group in the
amount not-to-exceed $20,000 to be funded from the MFT account.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
Mayor Low announced the Character Counts! pillar for December is Faimess.
COMMITTEE REPORTS
Chairman Alderman Condon announced a Special Meeting of the Community
Development Committee has been scheduled for Tuesday, December 2, 2008 at 7 p.m. in
the Aldermen's Conference Room.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
December 1,2008
Page 9
ADJOURNMENT
Motion by Condon, seconded by Santi, to adjourn the meeting at 8:24 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned 8:24 p.m.
r'
, MAYOR CITY CL