HomeMy WebLinkAboutMinutes - 02/12/2007 - City Council' Ro
REGULAR MEETING
FEBRUARY 12, 2007
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, February 12, 2007 in the Council Chambers of the Municipal
Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer,
Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance
were: City Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Deputy
Administrator Martin, Assistant Administrator Hobson, Chief of Police O'Meara, Director of
Community Development Napolitano, Director of Parks and Recreation Merkel, Director of
Public Works Marcinko, Director of Finance Black. Absent: None.
PUBLIC INPUT SESSION — 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
CONSENT AGENDA
Motion by Schaefer, seconded by Santi, to approve the Consent Agenda as
presented:
A. Request from McHenry Area Chamber of Commerce for use of Petersen Park
and temporary advertising signs for 15th Annual Country Meadows Craft
Show on September 17, 2007;
B. List of As-Needed Checks:
AFLAC 2,167.38
BENEFIT SYSTEMS 5 SERVIC 22,875.83
BORDERS INC 67.88
COOLING LANDSCAPES LLC 2,424.00
CORNERSTONE MATERIAL REC 37,700.00
COUNTY CLERKS OFFICE 10.00
GAGNON, LINDA 48.00
HOME DEPOT/GECF 84.94
ILLINOIS DEPARTMENT OF P 1,300.00
ILLINOIS STATE POLICE 44.00
IMAGETEC LP 2,414.62
KOLLENKARK, WILLIAM 19.00
LANGOS CORP 13,500.00
LEOS 1,629.00
MARCINKO, DANIEL J 384.61
MCHENRY COUNTY 53.50
MCHENRY RADIOLOGISTS 45.00
MERTZ, GARY 1,386.17
PETTY CASH FUND 1,000.00
POSTMASTER MCHENRY IL 625.10
SECRETARY OF STATE 14.00
SECURITY BENEFIT GROUP 50.00
UNITED PARCEL SERVICE 154.97
VELEZ, JENNIFER L 481.00
WALMART COMMUNITY 556.33
WESTERN ILLINOIS UNIVERS 90.00
GRAND TOTALS 89,325.33
FUND TOTALS
GENERAL FUND 12,770.13
DEVELOPER DONATION FUND 53,624.00
WATER/SEWER FUND 10.37
EMPLOYEE INSURANCE FUND 22,875.83
RISK MANAGEMENT FUND 45.00
TOTALS 89,325.33
C. City Council Minutes:
February 5, 2007 regularly scheduled meeting.
February 12, 2007
Page 2
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVE ENGINEERING SERVICES AGREEMENT ADDENDUM FOR FACILITIES
PLAN AMENDMENT PROJECT — SEC INC. FOR ESTIMATED NOT-TO-EXCEED
AMOUNT $24,730
In attendance was City Engineer Robert Wegener of SEC Inc.
Director of Public Works Marcinko stated Council at its October 17, 2005 regularly
scheduled meeting reviewed and approved long-range plans for the consolidation of the
City's wastewater treatment needs from the utilization of both the Central Plant and the
South Plant to use of just the South Wastewater Treatment Plant. The first step in this
process was to amend the Facilities Plan Area (FPA). At that time an Engineering Services
Agreement with SEC was approved for this project in November 2005. Director Marcinko
stated since that time it has become necessary to modify the Agreement to provide
additional services.
Director Marcinko stated the Chicago Metropolitan Area Planning (CMAP) staff and
consultants advised that Environmental Interest Groups (EIG) be consulted prior to the
City's submittal of the final FPA Report and Water Quality Amendment Application They
noted by working with the EIG's in advance, an expedited public hearing process can be
realized. This process causes a need for additional services, requiring an amendment to
the original Engineering Services Agreement.
The addendum before Council for consideration this evening amends the original
Agreement utilizing a time and materials method cost. It is Staffs recommendation to
approve an addendum to the SEC Inc Engineering Services Agreement for the FPA
amendment in an estimated not-to-exceed amount $24,730.
Responding to Alderman Murgatroyd's inquiry, Mr. Wegener stated it would show
good will if the City's representatives were to meet with the EIG's prior to making the
presentation before CMAP for the FPA amendment. Additionally, meeting with the EIG's
would save time in the FPA amendment process as it would provide an opportunity for
responding to EIG questions and comments prior to the formal presentation before CMAP.
In response to Alderman Peterson's inquiry, Mr. Wegener stated the meetings with
the EIG's would actually expedite the process rather than slowing it down.
Alderman Condon inquired about the sub-contractors identified within the contract. --
Mr. Wegener responded the sub-contractors were being utilized for their expertise.
Alderman Santi stated he was glad to see progress was being made and steps are
being taken to advance the FPA amendment.
February 12, 2007
Page 3
Responding to Alderman Glab's inquiry, Mr. Wegener stated there are
approximately twelve environmental groups involved in the pre-hearing meetings. Mr.
Wegener stated his firm would be meeting with the EIG's collectively twice in order to
respond to their questions and comments. Mr. Wegener responded to Alderman Glab's
comments regarding the excessive amount of the addendum for engineering services,
stating he hopes the ultimate amount of the Agreement comes in at a significantly lower
cost, but he has no way of determining the amount of time and effort the pre-hearing
meetings would involve.
Motion by Murgatroyd, seconded by Wimmer, to accept Staffs recommendation to
approve a time and materials addendum to the Engineering Services Agreement with SEC
Inc. for the Facilities Plan Area Amendment project for an estimated not-to-exceed amount
$24,730.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
There was no Mayor Statement or Report.
-- COMMITTEE REPORTS
Chairman Alderman Peterson announced a Parks and Recreation Committee
meeting is scheduled for Wednesday, February 21, 2007 at 6 p.m. in the Aldermen's
Conference Room.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
EXECUTIVE SESSION: PROPERTY ACQUISITION AND PERSONNEL
Motion by Condon, seconded by Santi, to go into Executive Session to discuss
Property Acquisition and Personnel at 7:41 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ti
Council went into Executive Session at 7:50 p.m.
February 12, 2007
Page 4
Motion by Wimmer, seconded by Condon, to go back into Open Session at 8:39
p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:39 p.m.
OPEN SESSION REGARDING ISSUES DISCUSSED IN EXECUTIVE SESSION
Motion by Santi, seconded by Wimmer, to authorize the Mayor's execution of a
Purchase Agreement for the property located at 1415 Industrial Drive.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:40 p.m. . --
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 8:40 p.m.
MAYOR CITY CLER