HomeMy WebLinkAboutMinutes - 04/02/2007 - City Council REGULAR MEETING
APRIL 2, 2007
A Regular Meeting of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, April 2, 2007 in the Council Chambers of the Municipal Center. At
roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer
Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator
Maxeiner, City Attorney David Rogers, City Clerk Jones, Deputy City Administrator Martin,
Assistant City Administrator Hobson, Chief of Police O'Meara, Director of Community
Development Napolitano, Director of Parks and Recreation Merkel, Director of Finance
Black. Absent: City Attorney McArdle.
PRESENTATION: COMMUNITY SERVICE AWARDS
Mayor Low announced Director of Parks and Recreation Merkel would be making a
presentation to four services clubs in recognition of their contributions to the community.
Director Merkel presented plaques of gratitude to the following representatives of
community service organizations:
1) to McHenry Area Jaycees representative Bill Belpedio — Haunted House, Kid's
Fishing Derby, Easter Egg Hunt, Jaycee Day Fireworks, Toys for Tots.
2) to McHenry Lion's Club representatives John Perske, Jim Bart and Curt Bremmer-
Lion's Club Carnival.
3) to McHenry Rotary Club representative Diana Mark— Rotary Park Shelter, Walkway
and Landscape Renovations.
4) McHenry Kiwanis Club representative Ken Veen — Kiwanis Tot Lot Playground
Renovations.
Council joined Director Merkel in expressing its appreciation to the community
service clubs for their generous contributions to the community.
Mayor Low stated the City of McHenry is blessed with volunteers.
PROCLAMATION: SENIOR SERVICES ASSOCIATES DAY, APRIL 15, 2007
Mayor Low acknowledged Kay Hatcher of Senior Services of McHenry in
attendance.
Ms. Hatcher addressed Council providing a brief presentation of Senior Services
programs and accomplishments during the last two decades. She noted there has been a
20% growth rate in people reaching 60 years of age during that time span.
Mayor Low presented a proclamation to Ms. Hatcher acknowledging the past
accomplishments and contributions of Senior Services of McHenry to the community and
proclaiming April 15, 2007 as Senior Services Associates Day in McHenry,
PUBLIC INPUT SESSION — 10 MINUTE LIMITATION
There was no one who signed in to speak during the Ten Minute Public Input
Session.
April 2, 2007
Page 2
CONSENT AGENDA --`
Motion by Wimmer, seconded by Schaefer, to approve the Consent Agenda as
presented:
A. Ratification of 2007/2008 NISRA budget;
B. Reduction in Liberty Trails Unit II Letter of Credit;
C. Picnic/Special Use Permits;
D. Block Party Request:
Audra Huckabay, Brittany Heights Subdivision;
E. City Council Meeting Minutes:
March 12, 2007 regularly scheduled meeting;
March 19, 2007 Committee of the Whole meeting.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO BLOCK CERTAIN PORTIONS OF GREEN STREET AND PROVIDE CITY
SUPPORT SERVICES FOR THE FIFTH ANNUAL SOAP BOX DERBY EVENT ON
SATURDAY, JUNE 16, 2007— MCHENRY KIWANIS CLUB
Assistant City Administrator Hobson stated the McHenry Kiwanis Club is seeking _
approval to host its 51" Annual Soap Box Derby at Green Street and Waukegan Road on
Saturday, June 16, 2007 between the hours of 7:00 a.m. and 6:00 p.m. In conjunction with
the event, Assistant Administrator Hobson noted the Kiwanis are seeking the following:
1. Intermittent Street Closing: Waukegan Road from Third Street to East Campus on
the day of the event and from 9:00 a.m. until noon on practice day, June 3rd;
2. Police Support: during the event to assist in Street Closing and rerouting traffic;
3. Signage, Barricades and Cones: to alert drivers of closed roads; cones to be used
to mark the course;
4. Bleachers and Garbage Cans: bleachers for spectators along Waukegan Road and
garbage cans along event route;
5. Reviewing Stand and PA System: reviewing stand and PA System will be set up at
the finish line.
Assistant City Administrator Hobson noted the only significant change is that the
parade will be held at 9:30 a.m. rather than at the end of the race. Assistant City
Administrator Hobson stated it is Staffs recommendation to approve the request.
Motion by Santi, seconded by Wimmer, to accept Staffs recommendation to
approve the McHenry Kiwanis Club's request to hold its ! th Annual Soap Box Derby on
Saturday, June 16, 2007 from 7:00 a.m. until 6:00 p.m. with a practice event scheduled for
June 2, 2007 between 9:00 a.m. and noon, and that the City will grant the following:
1. Intermittent Street Closing: Waukegan Road from Third Street to East Campus on
the day of the event and from 9:00 a.m. until noon on practice day, June 3rd;
2. Police Support: during the event to assist in Street Closing and rerouting traffic;
April 2, 2007
Page 3
3. Placement of Signage, Barricades and Cones: to alert drivers of closed roads;
cones to be used to mark the course;
4. Placement of Bleachers and Garbage Cans: bleachers for spectators along
Waukegan Road and garbage cans along event route;
5. Placement of Reviewing Stand and PA System at the finish line.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM MCHENRY AREA JAYCEES FOR:
1) USE OF PETERSEN PARK, CITY SUPPORT SERVICES AND WAIVER OF ALL
ASSOCIATED FEES FOR ANNUAL JAYCEE DAYS FOURTH OF JULY EVENT:
2) AWARD OF CONTRACT FOR ANNUAL JAYCEE DAYS FOURTH OF JULY
FIREWORKS PROGRAM — MELROSE PYROTECHNICS IN THE AMOUNT OF
$15,000
Director Merkel noted this year's Fireworks Program is scheduled for Tuesday, July
3, 2007. Director Merkel stated the Jaycees have sent out a number of letters to the
business community seeking contributions toward this year's Fireworks Display.
Contributions to date have fallen below previous years' totals donations. Consequently, the
Jaycees have had to reduce the donation towards this year's event. The contribution will
be $5,000 and the City's usual budgeted amount .for this event is $10,000. This would
result in a $15,000 display. Director Merkel stated requests for proposals were sought with
two firms responding. It is Staffs recommendation to approve the Jaycees' request to use
Petersen Park, provide support services and waive all associated fees for Jaycees Day on
July 3, 2007, and to approve a contract with Melrose Pyrotechnics for the 2007 Fireworks
Program in the amount of$15,000,
Alderman Condon requested clarification regarding the difference between a
$15,000 show and a $20,000 show. Director Merkel responded the reduction in show cost
would not reduce the quality of the show.
Responding to Alderman Glab's inquiry, Director Merkel noted two proposals were
received. Alderman Glab opined if other proposals were pursued the City might be able to
provide a better quality show for its money. He also stated the contract is rather broad.
Assistant City Administrator Hobson noted most of the information was contained in the
Request for Proposals.
Motion by Schaefer, seconded by Condon, to accept Staffs recommendation to:
1) Approve the use of Petersen Park on July 3, 2007 for the Annual Jaycee
Day Event;
2) Provide City Support Services;
3) Waive all associated fees for the event;
-�" 4) Approve a contract with Melrose Pyrotechnics in the amount of $15,000
for the 2007 Fireworks Display Program with the City's contribution not-to-
exceed $10,000.
April 2, 2007
Page 4
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. ^"
Voting Nay: None.
Absent: None.
Motion carried.
ANNEXATION AND ZONING MAP AMENDMENT — TIMOTHY AND MARGARET
ADAMS 2918 WEST LINCOLN ROAD
In attendance were applicants and property owners, Timothy and Margaret Adams
of 2918 West Lincoln Road.
Director of Community Development Napolitano stated the applicants have
requested permission to connect to the City's sanitary sewer system. Staff informed them
in order to do so, annexation of their property is required as their property located at 2918
West Lincoln Road is contiguous to the City.
Director Napolitano noted the Planning and Zoning Commission at a Public Hearing
held on March 15, 2007 unanimously recommended approval of the applicants' request for
zoning map amendment to RS-4 High Density Single Family Zoning District upon
annexation to the City.
Alderman Glab inquired about the requested zoning and whether Lot 1 met the
zoning requirements on its own. Director Napolitano noted there are separate lots. The 25' --
setback requirements would not facilitate building a comfortable home.
Motion by Wimmer, seconded by Santi, to accept Staffs recommendation to pass
an ordinance annexing the property located at 2918 West Lincoln Road to the City.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon, Low.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Wimmer, seconded by Murgatroyd, to accept the unanimous
recommendation of the Planning and Zoning Commission to pass an ordinance granting a
zoning map amendment to RS4 High Density Single Family Residential District as
requested by Timothy and Margaret Adams for their property located at 2918 West Lincoln
Road.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried. _
AMENDMENT TO CONDITIONAL USE PERMIT FOR OUTDOOR DISPLAY AND SALE
OF UTILITY TRAILERS—THE HOME DEPOT, 2461 NORTH RICHMOND ROAD
Director Napolitano stated correspondence was received from The Home Depot
located at 2461 North Richmond Road seeking permission to add outdoor display and sale
April 2, 2007
Page 5
of utility trailers to its existing conditional use permit granted by City Ordinance No. ORD-
00-990. Director Napolitano noted the conditional use permit currently allows the outside
.— display, sale and storage of garden materials. The garden center is located at the southern
end of the store.
Director Napolitano stated the applicant has the right to first seek an expansion of
an existing conditional use permit before Council which may grant the proposed
amendment or refer the applicant to the Planning and Zoning Commission for a new Public
Hearing.
Director Napolitano noted Staff has no concerns with the request and recommends
approval.
In response to an inquiry from Alderman Peterson, Director Napolitano stated The
Home Depot would be licensed for the sale of trailers through the State of Illinois.
Alderman Peterson expressed his concern that a precedent would be set. He would like to
discuss the taxes, when the trailers would be sold, what days would they be sold, etc.
Alderman Santi concurred with Alderman Peterson, particularly as this might be
precedent-setting.
Alderman Glab stated he does not believe there is a restriction regarding the sale of
trailers on Sundays. He does not think the City has the authority to regulate sales.
Alderman Glab further stated Staff did a good job outlining the requirements and authority
as it pertains to sale and display of trailers on the premises.
Director Napolitano stated he would provide Council with information in this week's
Friday Report regarding State regulations pertaining to the sale of trailers.
Motion by Glab, seconded by Condon, to accept Staffs recommendation to pass an
ordinance amending City Ordinance No. ORD-00-990 to allow the outdoor display and
sale of utility trailers at The Home Depot located at 2461 North Richmond Road.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon.
Voting Nay: Peterson.
Absent: None.
Motion carried.
USE VARIANCE TO ALLOW CERTAIN NON-OFFICE USES — GIZMO PROPERTIES
3601-3637 MUNICIPAL DRIVE
Mayor Low indicated the agenda item regarding the request for use variance to
allow certain non-office uses by Gizmo Property for the property located at 3601-3637
Municipal Drive was pulled from consideration at this evening's meeting at the applicant's
request.
April 2, 2007
Page 6
REQUEST TO WAIVE BID REQUIREMENTS AND ACCEPT PROPOSAL FRONT
COUNTRY CRAFTSMAN FOR REPAIR AND RESTORATION OF TWO SILOS AT
PETERSEN HISTORIC FARM - $23.078
City Administrator Maxeiner noted the repair and restoration of the silos at Petersen
Historic Farm is a project which is governed by the Prevailing Wage Act. Both contractors
who have submitted proposals must be contacted to ascertain their intent to comply with
the Prevailing Wage Act. City Administrator Maxeiner stated this matter will be brought
before Council for consideration once the contractors' wage rates have been verified.
CHANGE ORDER NO. 4 DECREASING THE CONTRACT AMOUNT FOR CENTRAL
WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT — KENO AND
SONS. $4, 167
Deputy City Administrator Martin stated Change Order No. 4 regarding the Central
Wastewater Treatment Plant Improvements Project represents a decrease in the amount of
the project by $4,157. This is the final change order for this project which was completed
$120,696 below the original contract amount of$834,000. Deputy City Administrator Martin
stated it is Staffs recommendation to approve Change Order No. 4 decreasing the contract
amount for the Central Wastewater Treatment Plant Improvements Project with Keno and
Sons in the amount of$4,157.
Motion by Murgatroyd, seconded by Schaefer, to accept Staffs recommendation to
approve Change Order No. 4 decreasing the contract amount for the Central Wastewater
Treatment Plant Improvements Project with Keno and Sons in the amount of$4,157.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
Mayor Low announced the CHARACTER COUNTS! Coalition has declared April as
Respect" month.
COMMITTEE REPORTS
Chairman Alderman Murgatroyd announced Finance and Personnel Committee
Meetings have been scheduled for Wednesday, April 4, 2007 at 7 p.m. and Monday, April
9, 2007 at 7 p.m. to discuss the 2007-2008 budget.
STAFF REPORTS
There were no Department Head Reports.
FUTURE AGENDA ITEMS --
There were no Future Agenda Items discussed. ,
April 2, 2007
Page 7
EXECUTIVE SESSION: PERSONNEL
Motion by Murgatroyd, seconded by Santi, to go into Executive Session at 8:12 p.m.
to discuss Personnel.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:18 p.m.
Motion by Glab, seconded by Wimmer, to go back into Open Session at 8:50 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:50 p.m.
OPEN SESSION: ITEMS DISCUSSED IN EXECUTIVE SESSION
Motion by Wimmer, seconded by Condon, to increase the salary of City
Administrator Maxeiner to Step 10 Grade 29 at $116,428 annually, with retroactive pay
'- from May 1, 2006 to May 1, 2007 at the difference between Grade 29 Step 7.5 and Grade
29 Step 8.5.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:52 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The eeting was adjourned at 8:52 p.m.
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