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HomeMy WebLinkAboutMinutes - 05/07/2007 - City Council REGULAR MEETING MAY 7, 2007 - A Regular Meeting of the McHenry City Council was called to order by Mayor Low at �- 7:30 P.M. on Monday, May 7, 2007 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Deputy City Administrator Martin, Assistant City Administrator Hobson, Chief of Police O'Meara, Director of Community Development Napolitano, Director of Parks and Recreation Merkel, Director of Finance Black. Absent: None. PUBLIC INPUT SESSION — 10 MINUTE LIMITATION There was no one who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA City Administrator Maxeiner noted a typographical error on the face of the Agenda. The first item regarding the water meter purchase should be in the amount of$250,000. He pointed out the Consent Agenda Supplement included the correct amount. Motion by Schaefer, seconded by Santi, to approve the Consent Agenda as corrected: A. Request to waive bid requirements and purchase water meter equipment from Midwest Meter, Inc in an amount not-to-exceed $250,000 B. Ordinance renaming Carrick Circle to Conway Circle in the Oaks at Irish Prairie Subdivision; C. Picnic/Special Use Permits; D. City Council Minutes: April 23, 2007 regularly scheduled meeting; E. List of As-Needed Checks: AFLAC 2,167.24 ALBERTSONS 20.98 BENEFIT SYSTEMS & SERVIC 23,214.70 HAMPTON INN 86.70 ILLINOIS DEPARTMENT OF P 652.00 ILLINOIS DEPT OF NATURAL 78.00 MCHENRY COUNTY 107.00 MCHENRY CTY PRAYER BREAK 175.00 POSTMASTER MCHENRY IL 4,190.29 RAYMONDS BOWL & ENTERTAI 120.00 SECRETARY OF STATE 78.00 SECRETARY OF STATE / POL 78.00 SECRETARY OF STATE/INDEX 10.00 STAPLES CREDIT PLAN 493.91 UNITED PARCEL SERVICE 224.05 GRAND TOTALS 31,695.87 FUND TOTALS GENERAL FUND 8,139.42 PAGEANT FUND 120.00 WATER/SEWER FUND 12.68 EMPLOYEE INSURANCE FUND 23,214.70 INFORMATION TECHNOLOGY FUND 209.07 TOTALS 31,695.87 May 7, 2007 Page 2 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. '1- Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TEMPORARY USE FOR A BOAT/RV SHOW WITH TENT — ILLINOIS STATE BANK, 1689 CURRAN ROAD Director of Community Development Napolitano stated Illinois State Bank, located at 1689 Curran Road, has requested a temporary use to allow a Boat/RV show including placement of a tent. The event would be held on Friday, June 8, 2007 through Sunday, June 10, 2007. Director Napolitano noted if the event is successful, the applicant would like to make this an annual event. Staff has no concerns with the request. Alderman Condon noted the City is a recreational community. A Boat/RV show would likely be a popular event and good for the community. Alderman Glab inquired why the City would relinquish the potential sales tax for such an event. If purchases are made, the City should benefit. Director Napolitano stated no sales would be taking place. Sales of boats and RV's would take place at a dealership. Alderman Murgatroyd expressed concern regarding parking accommodations. Director Napolitano stated Staff has researched the current parking utilization of the site and does not foresee a parking problem with the temporary use. Alderman Wimmer stated he would support the event this time, but does see both Alderman Condon's and Alderman Glab's points of view. He would like to see the City benefit if it becomes an annual event. Alderman Peterson concurred with Alderman Wimmer. He stated he does not want to set a precedent. Alderman Condon agreed with Aldermen Glab and Wimmer. She noted as a first time event, she would support it, but would expect a business license for future events of this nature. City Administrator Maxeiner stated he believes the City cannot capture sales tax when the business is registered elsewhere. Alderman Glab suggested Staff research the sales tax issue for future events, but that he would support the temporary use in this instance. Motion by Condon, seconded by Wimmer, to accept StafPs recommendation to approve a temporary use permit for a Boat/RV Show at Illinois State Bank located at 1689 Curran Road on Friday, June 8, 2007 through Sunday, June 10, 2007. May 7, 2007 Page 3 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIANCE FOR SEARS GRAND, 1900 NORTH RICHMOND ROAD Director Napolitano stated he received a request from Sears Grand to alter the signage for their facility located at 1900 North Richmond Road. City sign ordinance allows two wall signs with a maximum area of 540 square feet. Director Napolitano noted there are currently two wall signs on the building with a total area of 362 square feet. The request is for a total of five wall signs as follows: "Sears" 150 square feet "Pharmacy - Garden" 99 square feet "Craftsman" 30 square feet "Diehard" 30 square feet "Kenmore" 30 square feet Total area 339 square feet. Director Napolitano stated Staff supports the request as other "big box" retailers have been allowed additional wall signs to advertise products. Alderman Murgatroyd noted the proposed signage would add to the site. Alderman Glab supports the request, but, as a rule, prefers not to deviate from the sign ordinance. Motion by Schaefer, seconded by Condon, to accept Staffs recommendation to approve a sign variance permitting the following wall signs for Sears Grand located at 1900 North Richmond Road: "Sears" 150 square feet "Pharmacy - Garden" 99 square feet "Craftsman" 30 square feet "Diehard" 30 square feet "Kenmore" 30 square feet Total area 339 square feet. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AMENDMENT TO LEASE AGREEMENT WITH T-MOBILE FOR USE OF SIOUX LANE ELEVATED WATER STORAGE TANK TO HOUSE A WIRELESS �- TELECOMMUNICATIONS ANTENNA Deputy City Administrator Martin stated the City entered into a lease agreement with T-Mobile to allow a wireless telecommunications antenna on the Sioux Lane Elevated May 7, 2007 Page 4 Water Storage Tank. The agreement was approved by Council on March 1, 2004. The term of the lease was five years. Deputy City Administrator Martin stated T-Mobile is interested in amending the existing agreement due to the possibility of a larger wireless provider purchasing the company and consolidating commitments which T-Mobile currently has. Deputy City Administrator Martin stated under the terms of the amended agreement, the base rent would be $18,233 with an annual rent escalation of 2.5%, with three (five- year) renewal term options. Rent could be guaranteed for a period of nine years during which time T-Mobile could only opt out of the agreement due to very restrictive reasons. Deputy City Administrator Martin stated it is Staffs recommendation to approve the amended lease which would benefit the City as it would guarantee the City a dedicated source of income for the next nine years. The approval of the agreement would be subject to City Attorney McArdle's review. Alderman Glab suggested the agreement terminology should indicate not just T- Mobile but its successors and assigns would be obligated by its terms and conditions. Alderman Murgatroyd inquired if there were other areas where T-Mobile is attempting to lock in the leases wherever possible. Motion by Santi, seconded by Glab, to accept Staff s recommendation to direct Staff to enter into an amended lease agreement with T-Mobile in accordance with the terms outlined on the Lease Protection Term Sheet, subject to final review by City Attorney McArdle. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. CHANGE ORDER NO. 2 INCREASING CONTRACT WITH LANDSCAPE CONCEPTS CONSTRUCTION, INC. FOR RIVERWALK PHASE I LANDSCAPING IN THE AMOUNT OF $4,000 Assistant City Administrator Hobson stated Council at its October 16, 2006 regularly scheduled meeting approved a landscaping contract with Landscape Concepts Construction for Riverwalk Phase I. Since that time, the City has entered into a redevelopment agreement with Curtis Commercial for a mixed use building on the former Medical Arts Building site. An outdoor cafd is planned for the area adjacent to the Riverwalk, necessitating the removal of plant material. Affected would be ninety-one shrubs and one tree, which need to be removed. Assistant City Administrator Hobson stated Staff is suggesting the shrubs and tree be transplanted elsewhere in the Riverwalk Phase 1. The cost to transplant the shrubs and tree is $4,000 which would result in a total project cost of$91,842. Alderman Schaefer inquired if Landscape Concepts Construction would guarantee May 7, 2007 Page 5 the life of the tree and shrubs following transplantation. Assistant City Administrator Hobson responded in the affirmative. Alderman Glab inquired why the developer of the Medical Arts Site was not paying for the removal and replanting of the landscape materials. City Administrator Maxeiner responded negotiations with the developer were very tight and did not include transplantation of landscape materials. Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to approve Change Order No. 2 for the Riverwalk Phase I landscaping with Landscape Concepts Construction, Inc., in an amount not-to-exceed $4,000, increasing the total cost for the project to $91,842. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR—STATEMENT AND REPORT Mayor Low announced the CHARACTER COUNTS! pillar of the month for May is Responsibility. r Mayor Low noted May is also Historic Preservation Month and mentioned the Municipal Center atrium display from the Landmark Commission coloring book which included pages colored by McHenry School District 15 third grade students. COMMITTEE REPORTS Parks and Recreation Committee Chairman Alderman Peterson announced a committee meeting has been scheduled for Thursday, May 10, 2007 at 7 p.m. in the Aldermen's Conference Room. STAFF REPORTS City Administrator Maxeiner announced vehicle stickers are now on sale and stated he is hoping this is the last year for this program. FUTURE AGENDA ITEMS Alderman Condon thanked the Mayor, her fellow Aldermen, Staff and Department Heads for their support during her recent illness and recovery. She opined McHenry is a great community. Mayor Low wished Alderman Condon well and noted everyone is happy to have her back to the Council meetings. ti May 7, 2007 Page 6 ADJOURNMENT ^' Motion by Condon, seconded by Santi, to adjourn the meeting at 8:02 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 8:02 p.m. MAYOR TY C R