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Home My WebLink AboutMinutes - 05/21/2007 - City Council REGULAR MEETING MAY 21, 2007 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at -- 7:30 P.M. on Monday, May 21, 2007 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Deputy City Administrator Martin, Assistant City Administrator Hobson, Chief of Police O'Meara, Director of Community Development Napolitano, Director of Parks and Recreation Merkel, Director of Finance Black. Absent: None. PUBLIC INPUT SESSION — 10 MINUTE LIMITATION There was no one who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Alderman Wimmer requested Consent Agenda Item B, the purchase of a 2006 Ford Taurus from Buss Ford in the amount of $13,858, be pulled for further discussion. Alderman Wimmer inquired why the purchase of the 2006 Ford Taurus was not put out for bid. City Administrator replied this was due to an oversight. Alderman Wimmer requested this item be addressed at a future Council meeting. Motion by Wimmer, seconded by Murgatroyd, to approve the Consent Agenda as amended: A. Purchase of 2007 Dodge Dakota Pickup Truck through State of Illinois Joint Purchase Program in the amount of$18,345; C. Purchase of Polaris Trooper II Mobile Computers from CDW-G in an amount not- to-exceed $52,000; D. Ordinance authorizing amendments to Municipal Code Chapter 1; E. Picnic Permit Requests; F. City Council Minutes: May 14, 2007 regularly scheduled meeting; G. List of Bills: ABC SECURTIY CORP 2,277.03 ACCURINT FOR LAW ENFORCE 75.00 ACE HARDWARE, BJORKMAN'S 2,706.82 ADAMS ENTERPRISES INC, R 931.92 ADAMS STEEL SERVICE INC 500.16 ADAMS, JOHN 120.20 AFTERMATH INC 125.00 AG PLUMBING 1,430.00 ALEXANDER LUMBER CO 195.00 AMERICAN WATER WORKS ASS 68.00 AMSTERDAM PRINTING & LIT 509.37 ARAMARK WORK APPAREL & U 22.49 AT&T 2,561.61 AT&T LONG DISTANCE 1.33 B&W CONTROL SYSTEMS INTE 606.50 BANK OF NEW YORK, THE 41,225.00 BASELEY, CAROL 95.00 BEESON'S 392.35 BIRK, JOHN 107.20 BUENZLI, JAMES J 1,380.00 BULL VALLEY BP 51.00 BUSS FORD SALES 69.71 CAPITAL GAINS INCORPORAT 3,682.48 May 21, 2007 Page 2 CARQUEST AUTO PARTS STOR 379.73 CDW GOVERNMENT INC 1,945.07 CHICAGO INTERNATIONAL TR 61.08 CHINA LIGHT EXPRESS 30.00 CINTAS CORPORATION #355 621.43 COMED 23,746.58 COMMUNICATIONS REVOLVING 115.00 CONNEY SAFETY PRODUCTS 91.24 CONSERV FS 4,705.86 CRAFT CONCRETE PRODUCTS 712.20 CRESCENT ELECTRIC SUPPLY 2,997.38 CURRAN CONTRACTING COMPA 296.64 CUSHING TECHNOLOGIES INC 30,000.00 D'ANGELO NATURAL SPRING 30.25 DAVENPORT GROUP, THE 4,000.00 DELL MARKETING LP 5,301.86 DUNNE, JOHN 42.59 DURA WAX COMPANY INC, TH 24.50 ED'S AUTOMOTIVE/JIM'S MU 21.00 EDEN & NEY ASSOCIATES IN 209.00 EDER CASELLA & CO 625.00 EISERMAN, JERRY 21.36 ESRI 1,200.00 FAST EDDIES CAR WASH 31.35 FIRESIDE, THE 50.00 FIRST GOAL LLC 700.00 FISHER, JOANNA 50.00 FLESCH COMPANY INC, GORD 12.89 FONE ZONE-MCHENRY, THE 18.00 FOXCROFT MEADOWS INC 519.50 FREUND, MIKE AND VAL 64.62 GALLAGHER RISK MANAGEMEN 29.00 GALLS INCORPORATED 43.33 GEMPLER'S INC 195.35 GERSTAD BUILDERS 30.00 GITZKE, WILLIAM 235.00 - GOLD MEDAL PRODUCTS 1,234.01 GRAINGER 46.60 GREAT LAKES FIRE & SAFET 440.84 GROWER EQUIPMENT & SUPPL 521.52 HENRICKSEN 300.00 HOLIAN, CAROL 282.81 HUSTLER SPORT CENTER 17.52 HYDRAULIC SERVICES AND R 268.88 IAEI 180.00 ILEAS 100.00 IMAGE MASTER 1,816.72 INNOVATIVE DATA SOLUTION 1,343.75 INNOVATIVE PACKAGING INC 461.95 INTEGRA BUSINESS SYSTEMS 384.45 INTERSTATE BATTERY SYSTE 44.95 IPPFA 750.00 IPRA 70.00 J & W TURF 477.20 J G UNIFORMS INC 92.18 JENSEN, TED 105.00 KALE UNIFORMS INC 335.48 KARL, ANNE 50.00 KIMBALL HILL HOMES 17,823.00 KIMBALL MIDWEST 229.22 KOENEN, DANIELLE 17.69 KRANZ, ANNE 99.64 LINKER, TERRY 30.00 LUMBER, ROBERT 299.68 LYNWOOD SIGN CO 60.00 MARTENSON, LYNN G 266.43 MARYS FLOWERS & GIFTS 169.00 MCANDREWS PC, THE LAW OF 6,800.00 MCHENRY ANALYTICAL WATER 72.00 MCHENRY COMMUNITY HIGH S 23,464.00 MCHENRY COMMUNITY SCHOOL 32,198.00 MCHENRY COUNTY COUNCIL 0 7,850.96 MCHENRY COUNTY RECORDER 114.00 MCHENRY COUNTY SUPPLY IN 443.70 MCHENRY FAVORITE SPORT C 15.38 MCHENRY NAPA 618.52 MCHENRY PUBLIC LIBRARY 1,844.00 May 21, 2007 Page 3 MCHENRY TOWNSHIP FIRE PR 804.00 MCMAHON, JASON 5.00 MEADE ELECTRIC COMPANY I 7,196.00 MENARDS - CRYSTAL LAKE 19.74 MEYER JR, DONALD 62.94 MEYER MATERIAL COMPANY 194.41 MID AMERICAN WATER OF WA 898.77 MIDCO 1,980.00 MINUTEMAN PRESS OF MCH 1,252.41 NEW LOOK FURNITURE 30.00 NICOR GAS 1,307.14 NORTH EAST MULTI-REGIONA 5,050.00 NORTHERN ILLINOIS POLICE 1,335.00 NORTHERN KEY & LOCK INC 39.00 NORTHWEST ELECTRICAL SUP 589.34 NORTHWEST NEWS GROUP OF 1,015.90 NWBOCA 95.00 O'MEARA, THOMAS 177.27 OAKRIDGE PROPERTIES 30.00 OFFICE DEPOT INC 73.96 OLIVER, JUANITA 237.90 ORIENTAL TRADING CO INC 81.40 OTTOSEN BRITZ KELLY COOP 379.50 PARDUE, RYAN 74.54 PECHOUS, ROGER 41.73 PEPSI-COLA GENL BOT 1,048.75 PETROLIANCE LLC 10,277.46 PETROW, STEPHANIE S 225.00 PF DISTRIBUTION CENTER I 1,499.85 PILAT ROOFING CONTRACTOR 25.00 PRZ SEMINARS 255.00 PUCHALSKI, RICHARD J 1,775.00 R & S DISTRIBUTORS INC 441.00 REICHE'S PLUMBING SEWER 95.00 RELIABLE SAND & GRAVEL 844.03 RIVERSIDE BAKE SHOP 146.69 ROC CONSTRUCTION SUPPLY 124.06 ROLLABELS INK INC 82.90 w.... RUSHING, RHONDA F LANG- 174.15 S&S WORLDWIDE INC 581.16 SALON UNIQUE 30.00 SAM'S CLUB 506.85 SCHATZ, DONALD L 390.00 SCHOPEN PEST SOLUTIONS 90.00 SEC GROUP INC 6,379.31 SEMROW JR, HARRY H 877.50 SHERMAN BENEFIT MANAGER 623.10 SHERMAN MECHANICAL INC 1,050.06 SIMPLEX GRINNELL LP 436.10 SIRCHIE FINGER PRINT LAB 39.87 STANS OFFICE TECHNOLOGIE 290.50 STAPLES BUSINESS ADVANTA 36.62 TASER INTERNATIONAL 906.39 TEAM REIL INC 1,575.00 TECHDEPOT 382.00 THINK INK INC 1,284.09 THOMAS TRUCKING INC, KEN 230.00 THOMAS, GRETCHEN 17.02 THOMSON LEARNING 72.64 TOPS IN DOG TRAINING COR 400.00 TRAFFIC CONTROL & PROTEC 2,050.18 TURF PROFESSIONALS EQUIP 2,421.90 TYLER TECHNOLOGIES 7,425.60 USA BLUEBOOK 426.25 VALLEY POPCORN CO 1,108.00 VALLEY VIEW STABLE 720.00 VIKING CHEMICAL COMPANY 4,007.31 VIRGILS, LAURA L 8.00 WAREHOUSE DIRECT 4,160.00 WASTE MANAGEMENT OF WI P 9,325.21 WATER PRODUCTS - AURORA 1,404.00 WHOLESALE DIRECT INC 163.77 WILLIAMS, TOM 9.66 1� WITT, CINDY 49.72 YOUNG REMBRANDTS INC 37.50 ZARNEK, TOM 60.00 ZMT INC 1,024.52 May 21, 2007 Page 4 GRAND TOTALS 330,613.73 FUND TOTALS GENERAL FUND 122,384.65 ANNEXATION FUND 60f999.00 DEVELOPER DONATION FUND 6,729.00 TIF FUND 282.50 DEBT SERVICE-1997A FUND 41,225.00 CAPITAL IMPROVEMENTS FUND 171.77 WATER/SEWER FUND 28,529.66 RISK MANAGEMENT FUND 6,593.87 INFORMATION TECHNOLOGY FUND 54,363.30 RETAINED PERSONNEL ESCROW 2,502.50 POLICE PENSION FUND 6,832.48 TOTALS 330,613.73 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR USE OF PETERSEN PARK, TEMPORARY SIGNS, AND WAIVER OF ALL ASSOCIATED FEES FOR ANNUAL LIONS CLUE CARNIVAL — JUNE 6 THROUGH JUNE 9, 2007 Assistant City Administrator Hobson stated the McHenry Lion's Club has submitted a request to host their annual carnival at Petersen Park on June 6 through June 9, 2007. Also included in the request is a permit to allow temporary signs at the following locations: Riverside Drive and McCullom Lake Road Route 120 and Chapel Hill Road (SW corner) Route 120 and Ringwood Road (NE corner) Route 31 and Pearl Street Route 31 and High Street Route 31 and McCullom Lake Road. Assistant City Administrator Hobson noted the Lion's Club is seeking waiver of all fees associated with the event. Alderman Wimmer stated he does not mind waiving fees for a local not-for-profit organization. Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to approve the McHenry Lion's Club request to host their annual carnival at Petersen Park on June 6 through June 9, 2007, to waive all fees associated with the event, and to allow placement of temporary advertising signs at the following locations: Riverside Drive and McCullom Lake Road Route 120 and Chapel Hill Road (SW corner) Route 120 and Ringwood Road (NE corner) Route 31 and Pearl Street Route 31 and High Street Route 31 and McCullom Lake Road. May 21, 2007 Page 5 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ISSUANCE OF $3.276 MILLION AN GENERAL OBLIGATION BONDS (ALTERNATE REVENUE SOURCE). SERIES 2007, TO PURCHASE 1416 INDUSTRIAL DRIVE FOR NEW PUBLIC WORKS GARAGE Director of Finance Black stated the City Council at its April 16, 2007 regularly scheduled meeting passed an ordinance authorizing the sale of General Obligation Bonds Series 2007 to pay for the purchase of the property located at 1415 Industrial Drive to be utilized by the Public Works Department. The City's bond counsel, Speer Financial, handled the bond issuance. Director Black introduced Dan Forbes of Speer Financial. Mr. Forbes summarized the bond sale which occurred earlier today, May 21, 2007. The low bid was submitted by Griffin Kubik et al in the amount of 4.0704%. Mr. Forbes noted the underwriters had a good impression of the City of McHenry's financial status. Bids were submitted online and were submitted up to the last 50 seconds. Mr. Forbes noted Griffin Kubik et al did not take a premium in their bid. Mr. Forbes complimented Director Black on his attentiveness during the process. City Administrator Maxeiner inquired when the bonds would be called. Mr. Forbes -- responded the bonds would be called in eight years, December 15, 2015. Alderman Murgatroyd stated the information was presented in a concise manner. He stated Speer Financial handled the sale very efficiently. Alderman Condon thanked Director Black and Mr. Forbes for a job well done. Motion by Murgatroyd, seconded by Santi, to accept bond counsel Speer Financial's recommendation to pass an ordinance authorizing the issuance of $3.275 Million General Obligation Bonds (Alternate Revenue Source) Series 2007 from Griffin Kubik et al, for the purpose of purchasing the property located at 1415 Industrial Drive for utilization as a Public Works facility. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ANNUAL CONTRIBUTION TO GARDEN QUARTER NEIGHBORHOOD RESOURCE CENTER In attendance was Mr. Carlos Acosta of the McHenry County Latino Coalition. City Administrator Maxeiner stated correspondence was received from Carlos Acosta requesting an increase in the annual donation from the City to the Garden Quarter May 21, 2007 Page 6 Neighborhood Resource Center. In the past, the City's contribution has been $7,500. This year Mr. Acosta is seeking a donation of $8,000, citing increased utility costs to operate the center. City Administrator thanked both Mr. Acosta and Garden Quarter Neighborhood Resource Center Program Director Meghan Sullivan for their efforts in the community. Alderman Condon opined the Resource Center is an asset to the community. Alderman Santi concurred. Mr. Acosta expressed his gratitude for the City's support and stated Staff has been invaluable. Motion by Wimmer, seconded by Condon, to accept Staff s recommendation to approve an annual contribution to the Garden Quarter Neighborhood Resource Center in an amount not-to-exceed $8,000. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ENGINEERING SERVICES AGREEMENT FOR DESIGN OF CURRAN ROAD/BULL VALLEY ROAD PHASE I INTERSECTION IMPROVEMENTS — SEC GROUP INC IN AN ' AMOUNT NOT-TO-EXCEED $9,794.40 Deputy City Administrator Martin reminded Council of previous discussions regarding the much-needed intersection improvements at Curran Road and Bull Valley Road. Improvements will include a traffic control device. Due to the impending final build- out of Legend Lakes Subdivision, the number of cars utilizing this intersection increases on a daily basis. Deputy City Administrator Martin noted Gerstad Builders is in the preliminary plat/preliminary engineering phase of the Preserves of Boone Creek Subdivision which will straddle the Curran Road/Bull Valley Road intersection. Deputy City Administrator Martin stated Staff has met with McHenry County Highway Department to discuss intersection improvements and how it would eventually accommodate the West McHenry Bypass. It is Staffs recommendation to approve an Engineering Services Agreement for the design of the Curran Road/Bull Valley Road Phase I Intersection Improvements with SEC Group in the amount of$9,794.40. Alderman Peterson inquired if Staff has spoken with Gerstad Builders regarding the proposed intersection improvements. Deputy City Administrator Martin replied Gerstad Builders will likely not break ground for another twelve months. Alderman Glab inquired if SEC Group's rate schedule is typical for all projects. He opined the amount keeps escalating. He inquired if Staff ascertained the rate schedule is in line with other engineering firms. City Administrator Maxeiner replied in the affirmative. May 21, 2007 Page 7 Motion by Murgatroyd, seconded by Wimmer, to accept Staffs recommendation to approve an Engineering Services Agreement for the design of the Curran Road/Bull Valley Road Phase I intersection improvements with SEC Group in an amount not-to-exceed $9,794.40. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ENGINEERING SERVICES AGREEMENT FOR MCHENRY WATER SYSTEM MOBS_LING/ANALYSIS—SEC GROUP IN AN AMOUNT NOT-TO-EXCEED $65,480 In attendance was Public Works Water Division Superintendent Schmitt. Deputy City Administrator Martin stated SEC Group recently completed GIS mapping for the Water/Sewer Atlas. The atlas documents the specifics of the City's existing infrastructure within the water and sewer systems. The next step in the process is to create a modeling and analysis study examining how the existing infrastructure works together, determine present weaknesses, and find ways to meet the demands of growth. Deputy City Administrator Martin noted the Fiscal Year 2007/2008 budget includes a $70,000 line item for a modeling and analysis study for the Water Division. SEC Group has submitted an Engineering Services Agreement to create the water system 4i- modeling/analysis study in the amount of $65,480. It is Staffs recommendation to approve the agreement. Alderman Condon noted this is a step forward for the City. This is a pro-active measure. Alderman Santi expressed his pleasure that the City had reached the point of creating the modeling/analysis study for the water division. Alderman Glab inquired about Section 3, Line 8 which delineates administration coordination fees of $1301hour. He noted the administrative fees per hour are shown as $65/hour on the rate schedule. Deputy City Administrator Martin responded the project involves a lot of data collection. The administrative hours include data input. Alderman Glab stated the amount seems excessive. City Attorney McArdle noted the motion should include a not-to-exceed, so that Staff can verify the rate per hour. City Administrator Maxeiner noted Staff checks all bills prior to them being forwarded for payment. �— Alderman Glab requested Council be kept informed. City Administrator Maxeiner acknowledged Alderman Glab's request. May 21, 2007 Page 8 Alderman Murgatroyd stated the total figure does not appear to jive. City Administrator Maxeiner noted Staff will verify the rate schedule and amounts contained in the agreement. Alderman Peterson inquired if the Public Works Director should be on board prior to implementing the modeling/analysis study. City Administrator Maxeiner responded the information would not change. Decisions and recommendations would be made based on the information acquired. City Administrator Maxeiner noted the Water Division Superintendent has 23 years of experience in this field and Staff trusts his judgment. Alderman Glab stated he is still not entirely comfortable with the figures contained in the agreement but supports moving forward with the project. Motion by Condon, seconded by Peterson, to accept Staffs recommendation to approve an Engineering Services Agreement for a water system modeling/analysis study with SEC Group in an amount not-to-exceed $65,480. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. INTERGOVERNMENTAL AGREEMENT WITH MCHENRY PUBLIC LIBRARY DISTRICT Deputy City Administrator Martin stated the City and McHenry Public Library District first entered into an Intergovernmental Agreement in 1995. The City was granted use of the Library's storage shed on their property located at 809 North Front Street. In exchange, the City has provided street sweeping, snow plowing and removal services for the Library at this location. The City and Library review the agreement and extend it on an annual basis. Deputy City Administrator Martin stated the Library would like to extend the agreement for another year. The agreement may be terminated upon providing a 90-day notification to the other party. Deputy City Administrator Martin noted when the City obtains occupancy of the new Public Works facility, the storage space at the Library would no longer be needed and the agreement could be terminated. Alderman Condon noted she has previously sat on the Library Board and appreciated the two entities working together for the benefit of the community. Motion by Condon, seconded by Santi, to accept Staffs recommendation to approve a one-year renewal of the intergovernmental agreement with the McHenry Public Library District. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. May 21, 2007 Page 9 RECLASSIFICATION OF ONE PARKS MAINTENANCE WORKER TO PARKS MAINTENANCE CREW LEADER AND BUDGET AMENDMENT TO ACCOMMODATE THE REQUEST City Administrator Maxeiner noted following the organizational restructuring last December, the Parks Maintenance Superintendent was promoted from Parks Maintenance Crewleader. At that time, Staff was of the opinion the crewleader would no longer be necessary as forestry and passive use parks were removed from the responsibility of the Parks Maintenance Superintendent's jurisdiction. City Administrator Maxeiner stated since the change has taken place it has become apparent that an additional supervisory position is needed, especially in light of the supervision of the current fulltime maintenance staff as well as the numerous seasonal employees. To that end, Staff is recommending the reclassification of one parks maintenance worker to crewleader effective June 1, 2007. This request would necessitate a budget amendment of approximately $5,000. City Administrator Maxeiner noted Director of Parks and Recreation Merkel supports the request. Alderman Peterson stated this matter was discussed at the Parks and Recreation Committee Meeting. He opined this would be good policy. Alderman Schaefer expressed concern regarding the seasonal quality of the position. He noted he supports the promotion. Motion by Peterson, seconded by Schaefer, to accept Staffs recommendation to approve a reclassification of one Parks Maintenance Worker to Parks Maintenance Crewleader, including a budget amendment to the Fiscal Year 2007/2008 Budget to accommodate the request. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT Mayor Low reminded everyone of the Memorial Day Ceremony scheduled for 10:00 a.m. on Monday, May 28, 2007 at Veterans Memorial Park and encouraged everyone's attendance. COMMITTEE REPORTS Chairman Alderman Condon announced a Community Development Meeting is scheduled for Tuesday, May 22, 2007 at 7:00 p.m. in the Aldermen's Conference Room. STAFF REPORTS City Administrator Maxeiner requested an update on the 2007 Band Concert schedule. May 21, 2007 Page 10 Assistant City Administrator Hobson announced the season's first concert would be '`- held on Thursday, May 24, 2007 at 7:30 p.m. following the Kinder Care graduation at the Veterans Memorial Park gazebo. The regular weekly concert series commences on Thursday, June 7, 2007. FUTURE AGENDA ITEMS Alderman Condon stated she has received three phone calls regarding speeding on Lillian Street. She opined this issue needs to be addressed as a whole. Alderman Glab concurred with Alderman Condon. He stated he does not know how this issue can be addressed, but speeding is becoming a problem throughout all subdivisions of the City. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:08 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The eeting was adjourned at 8:08 p.m. , MAYOR CITY 11<