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Home My WebLink AboutMinutes - 10/29/2007 - City Council REGULAR MEETING OCTOBER 29, 2007 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, October 29, 2007 in the Council Chambers of the Municipal Center. _ At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, Deputy City Clerk Kunzer, Deputy City Administrator Martin, Assistant City Administrator Hobson, Director of Finance Black, Director of Parks and Recreation Merkel, Director of Public Works Schmitt, Chief of Police O'Meara, Director of Community Development Napolitano. Absent: City Clerk Jones. PUBLIC INPUT SESSION — 10 MINUTE LIMITATION There was no one who signed in to speak during the Ten Minute Public Input Session. PROCLAMATION: RECOGNIZING MARIE WILT FOR HER EFFORTS IN SEEKING GRANT FUNDING TO RESTORE THE HISTORIC PETERSEN FARM HOMESTEAD Mayor Low acknowledged the passionate unceasing efforts of Marie Wilt in educating the public and seeking internet voting support in the recent Partners in Preservation Grant Program on behalf of the restoration and renovation of the Historic Petersen Farm Homestead. Mayor Low read into the record of the meeting a proclamation recognizing Ms. Wilt's community contributions in this project and declaring Friday, November 2, 2007 as Marie Wilt Day in the City of McHenry. Mayor Low presented the proclamation to Ms. Wilt. Mayor Low, the City Council and all in attendance acknowledged Ms. Wilt's efforts with a standing ovation. Ms. Wilt expressed her gratitude to Deputy City Administrator Martin for his assistance in seeking the grant funding for this project. CONSENT AGENDA Mayor Low announced Consent Agenda Item B, Ordinance granting various amendments to Municipal Code, Chapter 18, is being removed for consideration at a later date. Motion by Schaefer, seconded by Murgatroyd, to approve the Consent Agenda as amended: A. Annual Toys for Tots Parade and Downtown Christmas Walk; C. Ordinance granting various amendments to Municipal Code Chapter 20; D. City Council minutes of September 24, 2007 regularly scheduled meeting; E. City Council minutes of October 1, 2007 regularly scheduled meeting; F. City Council minutes of October 15, 2007 regularly scheduled meeting; G. List of Bills: ACRES GROUP 11,320.00 ADAMS STEEL SERVICE INC 356.11 AMELIO, ROBERT 299.00 AMERICAN CAMP ASSOCIATIO 29.95 AMERICAN WATER WORKS ASS 68.00 AT&T 4,527.85 AT&T LONG DISTANCE 54.33 BAILEY, JESSIE 450.00 BANK OF NEW YORK, THE 300.00 October 29, 2007 Page 2 BENTZ, DON 100.00 BIRK, JOHN 615.00 BULL VALLEY BP 45.00 BUSS FORD SALES 240.56 C&H DISTRIBUTORS INC 323.36 CDW GOVERNMENT INC 360.99 CENTEGRA OCCUPATIONAL ME 1,310.35 CHEMICAL PUMP SALES AND 1,400.10 CID NET SOFTWARE INC 2,000.00 CONSERVATION SERVICES 150.00 CONSTELLATION NEWENERGY 7,758.95 COX, LAURA 8.00 CURRAN CONTRACTING COMPA 1,283.76 CUSHING TECHNOLOGIES INC 6,000.00 DONS CLEANERS 5.65 DREISILKER ELECTRIC MOTO 42.94 EJ EQUIPMENT 1,953.50 EMPLOYEE DATA FORMS INC 39.00 FISCHER BROS FRESH 1,805.44 FLESCH COMPANY INC, GORD 88.30 FONE ZONE-MCHENRY, THE 24.99 FOXCROFT MEADOWS INC 156.00 FRANKLIN, JAMES B 220.50 FREUND & SON, S H 2,707.77 GENESIS TRUCK PARTS 184.86 GITZKE, WILLIAM 95.00 GRAINGER 472.92 GREAT LAKES FIRE & SAFET 382.60 GREEN CLEAN CLEANERS 176.00 HAINES & COMPANY INC 1,444.00 HARM'S FARM 17.50 HERITAGE-CRYSTAL CLEAN 112.51 HETTERMANN, KATHLEEN 80.90 HOPKINS, TINA 84.00 HOWEN, JILL 57.00 HP SHOOTING CENTER INC 50.00 INTERSTATE BATTERY SYSTE 35.64 JENSEN, KELLY 26.27 JOHN DEERE LANDSCAPES 207.80 JONES, JOHN 615.00 JULIE INC 407.05 JUST FOR FUN ROLLER RINK 235.00 KALE UNIFORMS INC 235.59 KIMBALL MIDWEST 815.99 KIRCHNER FIRE 362.75 KRANZ, ANNE 109.66 KRUMMET, BILL 3,550.00 KTD INC 12.00 KUSTOM SIGNALS INC 101.00 LAKESIDE PEST CONTROL SE 91.00 LET ME ARRANGE IT INC 550.00 LRD SYSTEMS & FORMS 812.00 MAI, KYLE 50.00 MANNO, CORY 2,824.90 MARATHON TOWING 50.00 MARTIN, DOUG 227.46 MCCANN INDUSTRIES INC 176.28 MCGUIRE AQUATICS 430.00 MCH COUNTY DEPT OF HEALT 36.00 MCHENRY ANALYTICAL WATER 463.50 MCHENRY COUNTY COLLECTOR 2,601.46 MCHENRY COUNTY SUPPLY IN 288.71 MCHENRY SPECIALTIES 65.00 MCHENRY STORAGE, THE 580.00 MEADE ELECTRIC COMPANY I 109.05 MENARDS - CRYSTAL LAKE 240.67 MERKEL, PETE 71.43 METROPOLITAN INDUSTRIES 1,536.09 MEYER MATERIAL COMPANY 62.10 MID AMERICAN WATER OF WA 1,123.00 MIDCO 125.00 MIDWEST METER INC 44,806.54 MILLER MONUMENT COMPANY 1,416.00 MINUTEMAN PRESS OF MCH 319.01 October 29, 2007 Page 3 MOBILE OFFICE DESIGNS IN 283.22 MORITZ, SHERRIE 8.00 MORRIE AND SONS INC 86.80 MURDOCK SUPER SECUR 110.32 NATIONAL CAP & SET SCREW 207.95 NATIONAL RECREATION AND 510.00 NEXTEL COMMUNICATIONS 2,223.02 NICOR GAS 439.14 NORTHERN ILLINOS WINTER 686.00 O'HERRON CO INC, RAY 20.95 ORIENTAL TRADING CO INC 77.30 PALMER, MIKE 113.80 PAYLINE WEST INC 37.61 PENUELA, MALIEA 140.00 PENZE, JACQUELINE S 200.00 PEPSI-COLA GENL BOT 219.50 PETERSON, DEAN 200.00 PETROLIANCE LLC 6,062.34 POLICE INSTITUTE OF TECH 650.00 PRAIRIE NURSERY INC 846.58 PRATHER, PAUL 33.26 PRIME TACK & SEAL CO 556.32 PRO COM SYSTEMS 336.70 PRO PLAYER CONSULTANTS I 1,260.00 PUBLIC AGENCY TRAINING C 295.00 PUCHALSKI, RICHARD J 4,023.55 QUICK, KATHLEEN 111.84 RELIABLE MAINTENANCE 475.00 RELIABLE SAND & GRAVEL 1,854.25 RESERVE ACCOUNT 1,500.00 REVERE ELECTRIC 390.00 RIDGEVIEW ELECTRIC INC 1,579.23 ROC CONSTRUCTION SUPPLY 138.23 ROWE, HERBERT W 1,185.00 SCHMITT, JON 54.54 SEC GROUP INC 5,252.25 SHERMAN BENEFIT MANAGER 241.85 SHERMAN MECHANICAL INC 243.43 SMITH, LYNDA 65.00 SPRINT 95.87 STANDARD EQUIPMENT COMPA 5,166.14 STANS OFFICE TECHNOLOGIE 1,206.50 STAPLES BUSINESS ADVANTA 505.17 SYNEK, JENNIFER 25.99 TEAM REIL INC 1,522.50 THOMAS TRUCKING INC, KEN 230.00 TRADEMARK FENCE CO 2,590.00 TRAFFIC CONTROL & PROTEC 2,147.50 TURF PROFESSIONALS EQUIP 638.42 ULTRA STROBE COMMUNICAIT 1,147.32 UNITED PARCEL SERVICE 21.27 VERIZON WIRELESS 110.06 VIKING CHEMICAL COMPANY 5,553.80 WALMART COMMUNITY 440.08 WAREHOUSE DIRECT 214.51 WASTE MANAGEMENT OF WI P 5,140.60 WATER SOLUTIONS UNLIMITE 3,861.00 WATER WELL SOLUTIONS 14,575.00 WOOD, ROLAND 97.00 XOXXOX CHARTER BUS SERVI 1,530.00 ZAHN, DAN 1,078.00 ZIEBELL WATER SERVICE PR 434.00 ZUKOWSKI ROGERS FLOOD & 12,077.50 GRAND TOTALS 208,117.87 FUND TOTALS GENERAL FUND 76,155.58 TIF FUND 6,773.25 DEBT SERVICE-1997A FUND 300.00 WATER/SEWER FUND 97,129.07 RISK MANAGEMENT FUND 3,691.35 INFORMATION TECHNOLOGY FUND 10,697.67 RETAINED PERSONNEL ESCROW 6,522.50 POLICE PENSION FUND 6,848.45 TOTALS 208,117.87 October 29, 2007 Page 4 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR HONORARY STREET DESIGNATION Deputy City Administrator Martin stated a request was received from Carol Chrisman, on behalf of the Keith Nurnberg family, seeking designation of an Honorary Street. Mr. Nurnberg was killed while serving his country in Iraq on September 5, 2007. The honorary street sign is proposed to be erected at the intersection of Abbey Drive and Fairfax Drive where Mr. Nurnberg grew up and his parents currently reside. Deputy City Administrator Martin noted Staff has reviewed the application and recommend approval of the request. Mayor Low stated Mr. Nurnberg's parents, siblings and widow were in attendance at this evening's meeting. Alderman Condon stated Mr. Nurnberg set a fine example for the McHenry community and the honorary street designation was an appropriate manner to recognize his sacrifice. Aldermen Glab, Schaefer, and Peterson concurred. Alderman Murgatroyd expressed his sorrow for the family on their loss and stated his hope that the honorary street designation might help in recalling fond memories of Keith. Motion by Condon, seconded by Murgatroyd, to accept Staff s recommendation to approve a resolution designation the intersection of Abbey Drive and Fairfax Drive as an honorary street entitled "Honorary CPL. Keith A. Nurnberg Way" in the City of McHenry. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TRANSFER OF CLASS A-5 LIQUOR LICENSE FOR CHILI'S GRILL AND BAR TO ERJ DINING IV, LLC Mayor Low stated a request for liquor license transfer was received from Chili's Grill and Bar as a result of corporation change in ownership. The transfer is merely a paper trail which follows the new corporate owners. All required paperwork has been submitted and the transfer fee has been paid. Mayor Low stated it is her recommendation to approve the request. Motion by Schaefer, seconded by Santi, to accept Mayor Low's recommendation to approve the transfer of the Class A-5 Liquor License for Chili's Grill and Bar to ERJ Dining IV, LLC. October 29, 2007 Page 5 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR LANDSCAPE RENOVATIONS AT FREUND FIELD - CASTLE GARDENS, INC.. IN THE AMOUNT NOT-TO-EXCEED $8,788 Director of Parks and Recreation Merkel stated bid specifications were prepared and bids were sought for the landscape renovations at Freund Field. Bids were opened on October 16. The lowest responsible bid was submitted by Castle Gardens Inc. in the amount of$8,788. It is Staffs recommendation to award the bid to Castle Gardens, Inc. Alderman Santi stated the proposed landscape renovations are a fitting complement to the rest of the park improvements. Alderman Glab expressed concern regarding the apparent discrepancy between the bid amount as compared to the total cost based on the unit price. City Administrator Maxeiner stated it is City policy to abide by the unit price. Alderman Peterson opined Freund Field is a nice park located in the inner core of the City and he is happy to see the park improvements. Motion by Santi,- seconded by Wimmer, to accept Staff s recommendation to award the bid for the landscape renovations at Freund Field to Castle Gardens, Inc., in the -- amount not-to-exceed $8,788. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting.Nay: None. Abstain: Glab. Absent: None. Motion carried. AWARD OF BID FOR LANDSCAPE IMPROVEMENTS TO PETERSEN PARK ENTRANCE - CASTLE GARDENS INC., IN THE AMOUNT NOT-TO-EXCEED $13,882 Director Merkel stated bid specifications were prepared and bids were sought for the landscape improvements to the Petersen Park entry. Bids were opened on October 16, 2007 and the lowest responsible bid was submitted by Castle Gardens, Inc. in the amount of$13,882. It is Staffs recommendation to award the bid for this project to Castle Gardens, Inc. In response to Alderman Murgatroyd's inquiry, Director Merkel stated the new park identification sign would be paid for from a portion of the remaining funds designated for the entrance improvement project. Alderman Glab stated the proposed entry improvements are a definite enhancement -�.. to the park entrance. He inquired if the City has adequate Staff to maintain the improvements once they are completed. Director Merkel responded it has been the City's policy to utilize perennial plantings wherever possible to reduce the amount of time and October 29, 2007 Page 6 cost required for landscape maintenance, Alderman Glab opined the cost of landscape maintenance should be calculated into the cost of various improvement/enhancement projects. Motion by Schaefer, seconded by Condon, to accept Staff s recommendation to award the bid for the landscape renovations at the Petersen Park entry to Castle Gardens, Inc., in the amount not-to-exceed $13,882. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. NEGOTIATED AGREEMENT REGARDING LANDSCAPE SCREENING FOR UTILITY BOXES WITHIN PUBLIC RIGHT-OF-WAY BETWEEN A T & T AND THE CITY OF MCHENRY City Administrator Maxeiner stated, as Council will recall, State legislation was recently passed allowing A T & T the right to access municipal rights-of-way (ROW) for the purposed of updating their equipment to fiber optic capabilities in order to provide residents with the benefits of Project Lightspeed. In preparation for the approval of this legislation, Council, in August 2007, amended the Municipal Code Chapter 21, Article V, putting in place landscaping requirements for the installation and maintenance of landscape screening for utility boxes. City Administrator Maxeiner noted an agreement has been submitted by A T & T relative to utilizing City ROW. Staff recommends amendment to the agreement requiring A T & T to pay the City to install the screening so the City would have control of the final product. City Administrator Maxeiner noted all plantings, whether purchased by A T & T or the City, would have a one-year warranty. City Administrator Maxeiner stated, referencing Alderman Glab's earlier comments regarding Staff maintenance of landscape improvements, Staff will make every effort to utilize low-maintenance perennial-type plantings for the project. City Administrator Maxeiner stated it is Staffs recommendation to approve a negotiated agreement between the City of McHenry and A T & T regarding landscape screening for utility boxes within the public right-of-way. Alderman Condon stated it makes sense that the City should have control of the ultimate appearance of the landscape improvements. Alderman Glab noted if the agreement is necessary in order to ensure the residents have the choice to take advantage of Project Lightspeed, the City should support its approval. He opined it is appropriate to require that the utility boxes be screened to minimize their appearance. Alderman Murgatroyd inquired as to the projected number of boxes which would be installed in the City. City Administrator estimated approximately 30 boxes would be installed. October 29, 2007 Page 7 In response to Alderman Peterson's inquiry, City Administrator Maxeiner stated the approximate size of the utility boxes are 2'W x 6-81 x 4-5'H, which is about twice the size of current utility boxes. Responding to Alderman Glab's inquiry, City Administrator Maxeiner stated all of the boxes would be located in municipal rights-of-way and not on private property. Motion by Condon, seconded by Wimmer, to accept recommendation to approve a negotiated agreement between the City of McHenry and A T & T regarding landscape screening for utility boxes within the public right-of-way to allow for the installation and construction of fiber optic improvements to accommodate Project Lightspeed in the City. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT There was no Mayor Statement or Report. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS City Administrator Maxeiner announced Halloween Trick or Treat Hours are scheduled for Wednesday, October 31 st between 4 p.m. and 7 p.m. FUTURE AGENDA ITEMS Alderman Santi expressed his gratitude on behalf of the John Street neighborhood residents for the Public Works Street Division efforts in repairing John Street. He noted the crews did a great job, especially in light of the amount of available funds for the project. ADJOURNMENT Motion by Condon, seconded by Santi, to adjourn the meeting at 7:59 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Mgeting was adjourne t 7:59 p.m. MAYOR DEPUTY CITY CLERK