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Home My WebLink AboutMinutes - 11/12/2007 - City Council REGULAR MEETING NOVEMBER 12, 2007 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, November 12, 2007 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Deputy City Administrator Martin, Assistant City Administrator Hobson, Director of Finance Black, Director of Public Works Schmitt, Chief of Police O'Meara, Director of Community Development Napolitano. Absent: Director of Parks and Recreation Merkel. Mayor Low welcomed McHenry Webelos Pack 214 and noted the scouts were working on their Citizen Badge. Mayor Low invited the scouts to lead the assembly in the Pledge of Allegiance. PUBLIC INPUT SESSION — 10 MINUTE LIMITATION There was no one who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Santi, seconded by Wimmer, to approve the Consent Agenda as presented: A. Ordinances approving various amendments to Municipal Code Chapters 7 and 21; B. Ordinance approving various amendments to Municipal Code Chapter 22; C. City Council Minutes: October 29, 2007 regularly scheduled meeting; D. List of Bills: A G PLUMBING 250.00 A-YARD MATERIALS CO 60.00 ACCURINT FOR LAW ENFORCE 111.50 ACE HARDWARE, BJORKMAN'S 1,632.20 ADAMS ENTERPRISES INC, R 33,206.15 ADAMS STEEL SERVICE INC 670.00 AHLBORN EQUIPMENT INC 131.81 ALEXANDER CHEMICAL CORP 3,690.00 APCO INTERNATIONAL INC 33.00 ARAMARK WORK APPAREL & U 1,277.03 B&W CONTROL SYSTEMS INTE 5,242.84 BANK OF NEW YORK, THE 441,225.00 BAXTER & WOODMAN 1,276.13 BERKHEIMER CO INC, G W 33.18 BOONE CREEK GOLF CLUB IN 340.00 BOTTS WELDING & TRUCK SE 15.50 BUSS FORD SALES 235.03 CHICAGO COMMUNICATION SE 183.00 CHICAGO INTERNATIONAL TR 516.07 COMMUNICATIONS REVOLVING 112.00 CRESCENT ELECTRIC SUPPLY 43.81 CURRAN CONTRACTING COMPA 2,348..64 DELL MARKETING LP 205.00 E-KIT SUPPLY 70.00 ED'S AUTOMOTIVE/JIM'S MU 105.00 EJ EQUIPMENT 517.71 FAST EDDIES CAR WASH 11.45 FISCHER BROS FRESH 1,738.01 FISH OF MCHENRY 166.33 FOERSTER, JEFFERY S 15.80 FONE ZONE-MCHENRY, THE 54.98 FOXCROFT MEADOWS INC 687.70 November 12, 2007 Page 2 FREUND, LORETTA 40.00 i G IMPRESSIONS INC 724.50 GILLESPIE DESIGN GROUP 3,149.00 GITZKE, WILLIAM 287.45 GRAINGER 198.60 HARRIS, TIMOTHY 16.65 INLAND POWER GROUP 312.67 INNOVATIVE PACKAGING INC 294.50 JOHNS TREE SERVICE 750.00 KALE UNIFORMS INC 490.95 KIMBALL MIDWEST 863.29 KUNZER, KATHLEEN 19.12 LANG PONTIAC-CADILLAC-SU 208.93 LANGE, MICHAEL 60.00 LINE, GARY 233.78 LUDWIG, BEN 37.50 MARYS FLOWERS & GIFTS 51.00 MCHENRY COUNTY CHIEFS OF 105.00 MCHENRY COUNTY COUNCIL 0 135.00 MCHENRY COUNTY SUPPLY IN 154.72 MCHENRY NAPA 1,400.10 MCHENRY SPECIALTIES 12.50 MCMAHON, JASON 63.87 MEADE ELECTRIC COMPANY I 458.16 MENARDS - CRYSTAL LAKE 63.37 MENARDS FOX LAKE 179.55 MERTZ, GARY 37.27 MEYER MATERIAL COMPANY 40.38 MID AMERICAN WATER OF WA 2,997.40 MIDWEST METER INC 1,128.11 MINUTEMAN PRESS OF MCH 339.00 MOLNAR, JAMES 149.42 NATIONAL BUSINESS FURNIT 188.95 NENA 120.00 NICOR GAS 900.76 NORTH AMERICAN SALT CO 12,480.38 NORTHWEST AUTO ELECTRIC 160.00 NORTHWEST ELECTRICAL SUP 368.03 O'MEARA, THOMAS 61.89 OFFICEMAX INCORPORATED 173.94 PETROLIANCE LLC 7,754.04 PITEL SEPTIC INC 450.00 POWERPHONE INC 510.00 R & S DISTRIBUTORS INC 278.80 RIDGEVIEW ELECTRIC INC 2,715.00 RUSHING, RHONDA F LANG- 31.93 SCHOPEN PEST SOLUTIONS 75.00 SEC GROUP INC 177,811.86_ SETON IDENTIFICATION PRO 90.87 SEXTON, ERIC M 44.00 SHERMAN MECHANICAL INC 120.00 SINCERUS COMPANY 102.45 ST PAULS EPISCOPAL CHURC 907.50 STANS OFFICE TECHNOLOGIE 143.75 STAPLES BUSINESS ADVANTA 620.79 STATE TREASURER IDOT 5,912.79 STULL, RICH 287.36 SURFCONTROL INC 1,874.00 TGRMN SOFTWARE 265.65 THOMAS TRUCKING INC, KEN 470.00 THREE D DESIGN STUDIO LL 2,377.96 TICOR TITLE INSURANCE CO 650.00 TRANSMATIC TRANSMISSION 1,300.00 UNITED LABORATORIES 259.64 UNITED PARCEL SERVICE 29.38 USA BLUEBOOK 157.54 _ WHITEYS TOWING INC 180.00 WILLIAMS ELECTRIC SERVIC 367.00 ZINANNI, VICKIE 93.86 GRAND TOTALS 731,541.78 November 12, 2007 Page 3 FUND TOTALS GENERAL FUND 51,445.80. MOTOR FUEL TAX FUND 12,480.38 DEVELOPER DONATION FUND 630.60 TIF FUND 5,463.75 DEBT SERVICE-1997A FUND 441,225.00 CAPITAL IMPROVEMENTS FUND 54,744.80 WATER/SEWER FUND 60,964.79 UTILITY IMPROVEMENTS FUND 79,428.26 INFORMATION TECHNOLOGY FUND 2,655.72 RETAINED PERSONNEL ESCROW 22,502.68 TOTALS 731,541.78 E. List of As-Needed Checks: AFLAC 2,034.18 AMERICAN WATER WORKS ASS 460.00 APWA 75.00 BENEFIT SYSTEMS & SERVIC 23,613.07 COUNTRY CRAFTSMEN 21,520.53 COUNTY CLERKS OFFICE 10.00 FOP UNITS I/II 1,995.00 FREUND, ROBERT L 1,200.00 HOME DEPOT/GECF 1,206.95 ILLINOIS DEPARTMENT OF P 326.00 ILLINOIS RURAL WATER 110.00 IOWA APA 180.00 IUOE, LOCAL 150 1,134.42 JUMERS CHATEAU 110.68 NCPERS GROUP LIFE INS. 335.00 NWBOCA 30.00 OPERATION PAINTBALL 390.00 POSTMASTER MCHENRY IL 1,252.88 RICH, MARY KAY 1,805.92 SAM'S CLUB 130.92 SECRETARY OF STATE 225.00 STATELINE SHRM 250.00 UNITED STATES LIFE INSUR 1,250.10 GRAND TOTALS 59,645.85 FUND TOTALS GENERAL FUND 10,772.18 BAND FUND 1,200.00 CAPITAL IMPROVEMENTS FUND 21,520.53 WATER/SEWER FUND 734.15 EMPLOYEE INSURANCE FUND 23,613.07 RISK MANAGEMENT FUND 1,805.92 TOTALS 59,645.85 _. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVE RESOLUTION SETTING THE LEVY REQUEST FOR 2007 AND ESTABLISHING THE DATE FOR THE PUBLIC HEARING FOR PROPOSED 2007 TAX LEVY Director of Finance Black stated each year the City is required to estimate the revenues needed to operate the City and all of its various functions. The first step in the process is to pass a resolution estimating the proposed levy for the current tax year. The amount of this year's levy is $4,565,388 which represents a 15% increase over the 2006 extension of $3,969,903. In March 2008 the County Clerk will provide the limiting tax ~ extension and, if the City's request has exceeded the tax extension limitation, the levy amount will be reduced accordingly. Director Black noted it is important that the original levy request be considerably higher than the anticipated actual levy in order to capture all November 12, 2007 Page 4 new growth in the community and all of the property tax revenue the City is entitled to ^- under tax cap legislation. Director Black stated it is Staffs recommendation to approve a resolution setting the tax levy request for 2007 in the amount of $4,565,388 and to establish the date for the Public Hearing as mandated by the Truth in Taxation legislation. The Public Hearing must be held in order to give the public an opportunity to be heard. This years Public Hearing will be held on December 3, 2007. Notice will be published in the Northwest Herald between November 19, 2007 and November 26, 2007. Alderman Condon commended Director Black on the format of the tax levy presentation, noting it was easily comprehend and understand. Motion by Murgatroyd, seconded by Schaefer, to accept Staffs recommendation to establish the date of December 3, 2007 for the Public Hearing regarding the 2007 Tax Levy as required by the Truth in Taxation Act; and to pass and approve a resolution setting the 2007 Tax Levy request at $4,565,388; and authorize Staff to publish notice in the Northwest Herald between November 19, 2007 and November 26, 2007. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AMENDMENT TO NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION (NISRA) BYLAWS City Administrator Maxeiner stated in Fiscal Year 2005/2006 the Northern Illinois Special Recreation Association (NISRA) amended its bylaws to establish a dues structure for participating entities. The agreed-upon rate was $0.0175 per $100 equalized assessed valuation (EAV) of the member communities. It has been Staffs concern that the NISRA dues increase at a much greater pace than property tax proceeds due to the tax cap limitations. City Administrator Maxeiner noted in Fiscal Year 2006/2007 NISRA dues rose more than 11% over the previous year's dues assessment. City Administrator Maxeiner stated NISRA is aware of the concerns expressed by participating entities and has agreed to amend their bylaws in order to reduce the rate for the current fiscal year from $0.0175 to $0.0165. City Administrator Maxeiner stated in the long term the City needs to look at another way to address the NISRA dues issue. It is Staffs recommendation to approve the NISRA bylaws amendment as presented to at least provide relief for the coming year. Alderman Murgatroyd stated the proposed rate reduction will help in the coming year, but concurred a long-term solution needs to be sought. Motion by Murgatroyd, seconded by Schaefer, to accept Staffs recommendation to approve the NISRA bylaws amendment decreasing the NISRA dues rate structure for participating entities for the coming year from $0.0175 to $0.0165 per $100 equalized assessed valuation. November 12, 2007 Page 5 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MINOR ADJUSTMENTS TO ORGANIZATIONAL STRUCTURE IN THE COMMUNITY DEVELOPMENT DEPARTMENT City Administrator Maxeiner stated Council in December 2006 considered and approved significant organizational restructuring that included three divisions in the Community Development Department: Community Development Department Director of Community Development Construction Services Neighborhood Services Planning/Economic Development [Supt] [Supt.] Planner Construction Inspections Minor Permits Code Compliance City Administrator Maxeiner noted since that time, the Superintendent of Neighborhood Services has resigned. Discussion occurred with departmental personnel, seeking their input as to the best way to structure the department in order to fulfill the needs of the community in the most efficient manner. City Administrator Maxeiner noted suggestions included bringing the construction services and neighborhood services together into a single component in order to provide for better work flow and flexibility in addressing the needs of the community. To that end a proposal is before Council this evening which would structure the department as follows: Community Development Department Director of Community Development Superintendent of Neighborhood&Construction Services Planning/Economic Development Assist.Superintendent City Planner Plan Reviewer Construction Inspections Code Compliance City Administrator Maxeiner stated the proposed restructuring would streamline work flow and provide more flexibility in addressing code compliance and minor permit issuance.. The proposal includes reclassifying the Superintendent of Neighborhood Services to an Assistant Superintendent of Construction/Neighborhood Services, reporting to the Superintendent. The Assistant Superintendent would continue working as a field inspector but would add overseeing the inspectors to the list of duties. In addition, the Assistant Superintendent would be the supervisor in charge of code compliance issues. The proposal also includes reclassification of an inspector position to a Plans Examiner which would be an in-office position providing for the internal plan review necessary to building and minor permit applications. 1 City Administrator Maxeiner noted the restructuring addresses Staff concerns while maintaining the line on department personnel expenditures. It is Staffs recommendation to approve the restructuring of the Community Development Department as presented. November 12, 2007 Page 6 Alderman Santi stated he appreciated the fact that Staff s concerns were addressed. --`. Responding to Alderman Glab's inquiry, City Administrator Maxeiner stated the restructuring would be effective immediately. Motion by Santi, seconded by Condon, to accept Staffs recommendation to restructure the Community Development as follows effective immediately: Community Development Department Director of Community Development Superintendent of Neighborhood&Construction Services Planning/Economic Development Assist.Superintendent(Grade 14) City Planner Plan Reviewer(Grade 9) Construction Inspections Code Compliance Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Abstain: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT -- Mayor Low expressed her gratitude to those who participated in yesterday's Veteran's Day ceremony at Veterans Memorial Park. COMMITTEE REPORTS Chairman Alderman Condon announced the 2008 Community Development Committee schedule would be provided to the committee members prior to the end of the year. Chairman Alderman Condon requested committee members provide suggestions for agenda items to Director Napolitano for inclusion at a future meeting. Chairman Alderman Peterson announced a Parks and Recreation Committee Meeting is scheduled for Wednesday, November 14, 2007 at 7 p.m. in the Aldermen's Conference Room. STAFF REPORTS Assistant City Administrator Hobson announced the Toys for Tots Parade is scheduled for Sunday, November 18, 2007. He noted the following events are also scheduled for that day: 11:00 a.m. Downtown Christmas Walk begins; 1:00 P.M. Toys for Tots Parade 5:00 p.m. Holiday Tree Lighting Ceremony at Veterans Memorial Park. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. November 12, 2007 Page 7 ADJOURNMENT Motion by Schaefer, seconded by Condon, to adjourn the meeting at 7:44 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 7:44 p.m. MAYOR CITY CITY CL