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HomeMy WebLinkAboutMinutes - 12/17/2007 - City Council REGULAR MEETING DECEMBER 17, 2007 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at ' 7:30 P.M. on Monday, December 17, 2007 in the Council Chambers of the Municipal ._. Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Deputy City Administrator Martin, Assistant City Administrator Hobson, Director of Finance Black, Director of Public Works Schmitt, Chief of Police O'Meara, Director of Community Development Napolitano, Director of Parks and Recreation Merkel. Absent: None. PUBLIC INPUT SESSION - 10 MINUTE LIMITATION There was no one who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Wimmer, seconded by Murgatroyd, to approve the Consent Agenda as presented: A. Authorization to issue Request for Proposals for Banking Services; B. Ordinance approving various amendments to Chapter 25 of the Municipal. Code; C. City Council Minutes: December 3, 2007 regularly scheduled meeting; D. List of Bills: ACE HARDWARE, BJORKMAN'S 3,479.63 ACE HARDWARE, BJORKMAN'S 721.90 ADAMS ENTERPRISES INC, R 37,303.00 ADAMS STEEL SERVICE INC 80.00 ALEXANDER LUMBER CO 83.91 ALEXANDER LUMBER CO 52.50 ALEXANDER LUMBER CO 78.20 ALEXANDER LUMBER CO 52.80 ARAMARK WORK APPAREL 165.42 BANK OF NEW YORK 300.00 BASTIAN, THOMAS P 925.00 BAXTER & WOODMAN 498.10 BIRK, ADRIANA 16.00 BROGAN, WILLIAM J 46.20 C & C HEATING & A/C 320.00 CARQUEST AUTO PARTS 352.30 CARQUEST AUTO PARTS 115.42 CERTIFIED SERVICES INC 27.02 CINTAS CORPORATION #355 266.00 CINTAS CORPORATION #355 83.32 CINTAS CORPORATION #355 110.20 CINTAS CORPORATION #355 96.96 CINTAS CORPORATION #355 105.44 CINTAS CORPORATION #355 61.76 CINTAS CORPORATION #355 41.68 CONSTELLATION NEWENERGY 32,311.83 CRAFT CONCRETE PRODUCTS 1,383.29 CRAFT CONCRETE PRODUCTS 134.50 CRYSTAL LAKE RADIATOR 38.00 CRYSTAL LAKE RADIATOR 160.00 CURRAN CONTRACTING CO 2,074.80 D'ANGELO NATURAL SPRING 37.50 DREISILKER ELECTRIC MOTO 1,064.14 ��.. FAST EDDIES CAR WASH 129.05 FEDEX 43.37 GLACKEN AND ASSOC 530.00 HP SHOOTING CENTER 11.38 ICMA 963.11 December 17, 2007 Page 2 . IMAGETEC 1,676.03 JUST FOR FUN 550.00 KIMBALL MIDWEST 433.81 KREASSIG, DANIEL 16.00 MCANDREWS PC, 6,800.00 MCCANN INDUSTRIES 19.79 MCH CO DEPT OF HEALTH 18.00 MCH ANALYTICAL 40.00 MCH NAPA 1,634.83 MCH NAPA 116.74 MTFPD 268.00 NORTH CENTRAL IL 800.00 NW ELECTRICAL 122.58 NW ELECTRICAL 122.58 NW ELECTRICAL 122.58 NW UNIVERSITY 700.00 OFFICEMAX 256.28 OLSEN SAFETY 233.43 PETROLIANCE LLC 430.01 PETROLIANCE LLC 2,497.67 PETROLIANCE LLC 2,407.55 PETROLIANCE LLC 600.57 PETROLIANCE LLC 2,127.58 PETROLIANCE LLC 134.84 QUILL CORPORATION 214.25 REBARS & STEEL 1,000.00 SEC GROUP INC 41,083.80 SPEER FINANCIAL 455.20 SPOHN, MICHAEL 22.46 SPRINT 93.71 ST PAULS EPISC 756.25 STANS OFFICE TECH 219.00 STANS OFFICE TECH 70.00 STAPLES 156.39 r�` TRAFFIC CONTROL 244.05 TRAFFIC CONTROL 855.00 USA BLUEBOOK 68.27 USA BLUEBOOK 79.92 VALLEY VIEW ACRES 675.00 GRAND TOTALS 191,858.32 FUND TOTALS GENERAL FUND 109,562.49 ANNEXATION FUND 268.00 DEVELOPER DONATION FUND 1,700.00 DEBT SERVICE-1997A FUND 755.20 WATER/SEWER FUND 37,701.73 UTILITY IMPROVEMENTS FUND 41,083.80 INFORMATION TECHNOLOGY FUND 289.00 RETAINED PERSONNEL ESCROW 498.10 191,858.32 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR A TEMPORARY USE PERMIT - GARY LANG AUTO GROUP, 1107 SOUTH ROUTE 31 Director of Community Development Napolitano stated a request was recently received from Gary Lang, President of Gary Lang Auto Group, seeking a temporary use permit to allow a modular unit on his property. Director Napolitano stated within the next few weeks, Mr. Lang will be acquiring a Kia franchise. As part of the acquisition a new showroom and service facility will be constructed on the property with an anticipated fall/winter 2008 occupancy. Mr. Lang would like to begin selling the Kia line of vehicles prior December 17, 2007 Page 3 to the occupancy being granted for the new facility. Director Napolitano stated Mr. Lang is requesting a temporary use permit to allow the sales of the new Kia line from a modular unit to be located on the site until the permanent facility is ready for occupancy. Director Napolitano stated the modular unit is 24' by 56' and would be located on a previously established building pad south of the existing sales facility. The unit would be used only as a shelter for employees and customers. All sales and business transactions will occur in the existing sales facility. Staff has reviewed the request and recommends approving the request. Alderman Condon expressed concern regarding Gary Lang Auto Group parking display vehicles on unpaved surfaces (grass). She noted she supports the business expansion, but believes the applicant must adhere to City ordinances. Motion by Condon, seconded by Santi, to accept Staffs recommendation to approve a temporary use permit to allow a modular unit to be placed on the Gary Lang Auto Group property for sales of Kia vehicles, in accordance with a site plan approved by Staff, and subject to the condition that the modular unit be removed within two weeks of the issuance of an Occupancy Permit for the new Gary Lang Import facility. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RENEWAL OF PACE/DIAL-A-RIDE LOCAL SHARE AGREEMENT Director of Finance Black stated since 1987 the City has entered into an annual local share agreement with PACE offering curb-to-curb Dial-A-Ride service. The program is funded through a mixture of user fees, PACE subsidies, and a local share portion. Director Black noted the proposed breakdown of funding for the 2008 year: Revenue Source Funding portion Rider Fares $ 8,500 PACE Subsidy $150,484 Local Share $126,204 Total for 2008 $285,288 Director Black stated it is Staffs recommendation to authorize the Mayor's execution of the 2008 Local Share Agreement for PACE Dial-A-Ride Service, effective January 1, 2008 through December 31, 2008, for a local share amount of$126,204. Alderman Murgatroyd opined this is not the most effective way to provide public transportation for the community, but, as of now, it is all we have. Alderman Peterson stated the City should take note of the 20% increase due in part to increased fuel costs. December 17, 2007 Page 4 Alderman Glab stated he does not like to see a 20% increase, but it is a good service for residents. Alderman Schaefer concurred with Alderman Peterson regarding the expanding costs largely being due to increased fuel charges. Motion by Murgatroyd, seconded by Schaefer, to accept Staff's recommendation to authorize the Mayor's execution of the 2008 PACE Local Share Agreement for Dial-A-Ride Service with a local share amount of $126,204, effective January 1, 2008 through December 31, 2008. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RESOLUTION AUTHORIZING PARTICIPATION IN THE MCHENRY COUNTY COUNCIL OF GOVERNMENTS PUBLIC WORKS MUTUAL AID AGREEMENTS Director of Public Works Schmitt stated Staff has been working with other municipalities and entities which are members of the McHenry County Council of Governments (MCCG) to prepare Public Works Mutual Aid Agreements for emergency and non-emergency events. The agreements outline such things as the jurisdiction over personnel and equipment, compensation, insurance, indemnification and non-liability for , failure to render mutual aid. Director Schmitt noted the non-emergency element of the agreement requires reaching a compensation agreement prior to providing the assistance. Director Schmitt noted the agreements have been reviewed by legal staff at Zukowski, Rogers, Flood and McArdle at the request of MCCG. Director Schmitt stated it is Staff's recommendation to: 1. Approve a resolution authorizing membership in MCCG Public Works Emergency Mutual Aid Service; 2. Authorize the Mayor's execution of a MCCG Public Works Emergency Mutual Aid Intergovernmental Service Agreement; 3. Approve a resolution authorizing membership in MCCG Public Works Non- Emergency Mutual Aid Service; 4. Authorize the Mayor's execution of a MCCG Public Works Non-Emergency Mutual Aid Intergovernmental Service Agreement. Mayor Low stated this type of agreement is a benefit to all entities who are members of MCCG. Mayor Low noted the best community service can be provided in an emergency or non-emergency when working together with our neighbors. It was the consensus of Council the Agreements were a benefit to all of the participating communities. _ December 17, 2007 Page 5 Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to: 1. Approve a resolution authorizing membership in MCCG Public Works Emergency Mutual Aid Service; 2. Authorize the Mayor's execution of a MCCG Public Works Emergency Mutual Aid Intergovernmental Service Agreement; 3. Approve a resolution authorizing membership in MCCG Public Works Non- Emergency Mutual Aid Service; 4. Authorize the Mayor's execution of a MCCG Public Works Non-Emergency Mutual Aid Intergovernmental Service Agreement. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 30 AND VARIOUS SECTIONS OF THE ZONING ORDINANCE Director Napolitano stated Council at its October 15, 2007 regularly scheduled meeting directed Staff to prepare documentation to present various text amendments to the Planning and Zoning Commission for consideration and recommendation. The Planning and Zoning Commission at a public hearing held on November 1, 2007 unanimously recommended the amendments, including: 1. Definition modifications, specifically regarding Adult Uses; 2. Modification of various Permitted and Conditional Use in each zoning district; 3. Modification of administration of Conditional Use Permits and when they expire; 4. Language modification regarding Temporary Storage Trailers for seasonal merchandise in the C-5 zoning district. Director Napolitano noted the modifications relating to the Adult Use definitions affect not only the Zoning Ordinance but the Municipal Code. These modifications are being made at the direction of the City Attorney pursuant to State Statute changes effective January 1, 2008. Motion by Santi, seconded by Wimmer, to accept the unanimous recommendation of the Planning and Zoning Commission, to pass an ordinance providing for various text amendments to the Zoning Ordinance and Municipal Code, including: 1. Definition modifications, specifically regarding Adult Uses; 2. Modification of various Permitted and Conditional Use in each zoning district; 3. Modification of administration of Conditional Use Permits and when they expire; 4. Language modification regarding Temporary Storage Trailers for seasonal merchandise in the C-5 zoning district. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. ""� Motion carried. December 17, 2007 Page 6 AUTHORIZATION TO WAIVE BID REQUIREMENTS AND ACCEPT THE LOWEST PROPOSAL FROM CAREY ELECTRIC CONTRACTING INC TO FURNISH AND INSTALL A REPLACEMENT MOTOR CENTER AND AUTOMATIC TRANSFER SWITCH AT WATER TREATMENT PLANT NO 2 IN AN AMOUNT NOT-TO-EXCEED $29,850 Director Schmitt stated the Water Division has recently encountered failures with various components of the Water Treatment Plant #2 Motor Control Center (MCC). Due to the age of the MCC, which was constructed in 1976, it has become increasingly difficult to locate replacement parts. Director Schmitt noted it is Staff's recommendation to replace the MCC and to add an automatic transfer switch to the standby electric generator. The switch adds to the reliability of the water system should standby power become necessary. Director Schmitt stated Staff in conjunction with City Engineer SEC Group prepared specifications and sought proposals for the MCC replacement and switch installation. Requests for proposals were sought and submitted. Carey Electric Contracting submitted the lowest proposal in the amount of $29,850. It is Staffs recommendation that Council waive the bidding requirements and accept the proposal submitted by Carey Electric Contracting for the MCC replacement and switch installation in the amount of $29,850. Alderman Glab stated he had an issue with not putting the project out for bid. Director Schmitt responded the reason the project is not being recommended for bid is Staff felt more comfortable with having a local contractor with previous experience with City projects perform the work. Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to waive bidding requirements and to accept the proposal submitted by Carey Electric Contracting for Water Treatment Plant #2 Motor Control Center replacement and installation of an automatic transfer switch in an amount not-to-exceed $29,850. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR — STATEMENT AND REPORT Mayor Low extended her appreciation to the crews who spent the weekend plowing snow. ,Mayor Low wished all a Merry Christmas and a prosperous and exciting 2008. COMMITTEE REPORTS Chairman Alderman Condon reported the 2008 Community Development Meetings will be held on the fourth Tuesday of the month. Potential goals for next year will be included in this week's Friday Report. STAFF REPORTS City Administrator Maxeiner stated the City has received several positive reports on snow plowing efforts. However, the City continues to receive complaints. City Administrator Maxeiner noted with the 7-9 inch snowfall on Saturday, it was difficult to keep up. The December 17, 2007 Page 7 crews began with arterial roads prior to going into the subdivisions. He stated the crews did a remarkable job. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. EXECUTIVE SESSION: EXECUTIVE SESSION MINUTES REVIEW Motion by Wimmer, seconded by Schaefer, to adjourn to Executive Session for the purpose of reviewing Executive Session Minutes at 7:56 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:00 p.m. Motion by Wimmer, seconded by Condon, to go back into Open Session at 8:09 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Open Session at 8:09 p.m. RESOLUTION APPROVING THE RELEASE OF VARIOUS EXECUTIVE SESSION MINUTES Motion by Glab, seconded by Santi, to accept Staff's recommendation to pass a resolution approving the release of various Executive Session Minutes. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RESOLUTION AUTHORIZING THE DESTRUCTION OF EXECUTIVE SESSION MINUTE TAPES FOR WHICH MINUTES HAVE BEEN APPROVED AND FOR WHICH AT LEAST 18 MONTHS HAVE ELAPSED FROM THE DATE OF THE MEETING AS ALLOWED UNDER STATE STATUTE Motion by Wimmer, seconded by Murgatroyd, to accept Staff's recommendation to pass a resolution authorizing the destruction of Executive Session Minute tapes for which minutes have been approved and for which at least 18 months have elapsed from the date of the meeting as allowed under State Statute. December 17, 2007 Page 8 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by Wimmer, seconded by Santi, to adjourn the meeting at 8:10 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The/Meeting was adjour ed at 8:10 p.m. MAYOR tITY CL R