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HomeMy WebLinkAboutMinutes - 01/09/2006 - City Council REGULAR MEETING JANUARY 9, 2006 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, January 9, 2006 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant City Administrator Martin, City Clerk Jones, City Attorney McArdle, Chief of Police O'Meara, Director of Public Works Marcinko, Community Relations Management Assistant Hobson, City Planner Zeller and Director of Parks and Recreation Merkel. Absent: Director of Community Development Napolitano. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak at the public input session. CONSENT AGENDA Mayor Low announced that Item A, One-Year Lease Agreement with Tom King for the lease of the former Cunat Property and Item B, One-Year Lease Agreement with James P. Finch for the lease of the former Levy Property would be pulled from tonight's agenda and discussed at a later date. Motion by Wimmer, seconded by Condon, to approve Items C through Item H of the Consent Agenda, as presented: C. Two-Year Lease Agreement with Michael Sikula, Jr. for the lease of Hickory Creek Farm; D. Request for Payment from Performance Paving, Ltd. for improvements to Whispering Oaks Walk Path in the amount of $49,500; E. Request for payment from Greenhill Construction Co. for sidewalk replacement for a portion of West Elm Street in the amount of $22,285; F. Final payment request from VOA Associates for electrical utility survey and relocation plan for overhead power lines along the Riverwalk for$1,175; G. Request to advertise for bids for asbestos abatement at the Medical Arts Building located at 1110 North Green Street; H. As need checks: A-1 CONCRETE LEVELING 1,090.00 ALBERTSONS 3,178.00 BANKCARD SERVICES 158.40 BENEFIT SYSTEMS & SERVIC 21,034.74 CHARPIE CONSTRUCITON COM 50,727.00 COUNTY CLERKS OFFICE 10.00 DENNISON CORPORATION 41,170.35 FOP UNITS I/II 1,976.00 GREEN ENVIRONMENTAL GROU 1,600.00 GROUP SALES UNLIMITED 1,103.00 HOGUE INC 783.05 HOME DEPOT/GECF 1,821.73 ILLINOIS DEPARTMENT OF P 670.00 MCHENRY DOWNTOWN THEATER 2,986.06 MCPOA 740.60 NATIONAL GUARDIAN LIFE I 123.83 NAVISTAR FINANCIAL CORPO 154,778.00 NCPERS GROUP LIFE INS. 335.00 January 9, 2006 Page 2 NWBOCA 45.00 POSTMASTER MCHENRY IL 1,094.85 SAM'S CLUB 86.94 THELEN SAND & GRAVEL INC 121,225.43 TICOR TITLE INSURANCE CO 947,000.00 TREASURER STATE OF 1LLIN 10,000.00 UNITED PARCEL SERVICE 97.74 UNITED STATES LIFE INSUR 1,242.00 UNITED WAY OF MCHENRY CO 91.00 VELEZ, JENNIFER 250.00 WALMART COMMUNITY 500.12 GRAND TOTALS 1,365,918.84 FUND TOTALS GENERAL FUND 231,944.77 TIF FUND 958,600.00 HUNTERVILLE PARK SSA#6 121,225.43 WATER/SEWER FUND 3,265.54 UTILITY IMPROVEMENTS FUND 50,727.00 INFORMATION TECHNOLOGY FUND 156.10 TOTALS 1,365,918.84 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCE ADOPTING A TEXT AMENDMENT TO THE CITY OF MCHENRY ZONING — ORDINANCE ARTICLE III RELATING TO OUTDOOR LIGHTING REGULATIONS Assistant Administrator Martin informed Council that in November 2004 the Community Development Committee recommended changes to the City's outdoor light regulations. The proposed changes were designed to address inadequacies in the current language regarding lighting on private property. It was noted the Planning and Zoning Commission unanimously recommended approval of the proposed text amendments at a Public Hearing held on July 21, 2005. Alderman Glab complimented Staff on their efforts and the end product. Alderman Condon and Alderman Murgatroyd concurred with Alderman Glab. Responding to Alderman Murgatroyd's inquiry regarding consideration of possible hardship in coming into compliance with the new ordinance, Assistant Administrator Martin stated parties have a year and one-half in which to comply. Motion by Santi, seconded by Glab, to accept the unanimous recommendation of the Planning and Zoning Commission, and to approve an ordinance adopting a text amendment to the Zoning Ordinance Article III, relating to Outdoor Lighting Regulations. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. — Absent: None. , Motion carried. January 9, 2006 Page 3 ORDINANCE ADOPTING A TEXT AMENDMENT TO CITY OF MCHENRY ZONING ORDINANCE CHAPTER IV, TABLE 4, RESIDENTIAL DISTRICT REQUIREMENTS Assistant Administrator Martin informed Council that at the August 16, 2005 Community Development Committee meeting a discussion ensued regarding proposed Teardown Guidelines. It was noted the existing requirements for 40 foot wide lots in the RS-4 District was inadequate. It was explained that the minimum 40-foot lot width would allow for two standard 60 foot lots to be combined and re-subdivided into three 40-foot lots in the RS-4 District. Staff did not want to allow for the creation of three narrow lots. Additionally, it was noted that a 40 foot lot width does not allow ample area for a typical residence and garage while meeting the minimum setbacks. New construction would not be permitted on existing vacant 40-foot wide lots. Any 40 foot wide lot having an existing residence would be able to remain as a non-conforming use. If the residence were destroyed it could be reconstructed provided it would not make the non-conforming condition worse. At the November 21, 2005 Council meeting, Council moved to bring the lot width amendment forward for Public Hearing before the Planning and Zoning Commission. On December 15, 2005 the Planning and Zoning Commission reviewed the proposed amendment and supported Staffs recommendation. The Planning and Zoning Commission unanimously recommended approval of the proposed text amendment. Responding to Alderman Glab's inquiry, Assistant Administrator Martin indicated Staff has reviewed the parcel maps of the City to determine how many 40 foot wide lots currently exist. It has been determined the only 40-foot lots in the City are located on Charlotte, Victoria and Virginia Avenues, near the McHenry Country Club golf course. Motion by Schaefer, seconded by Peterson, to approve an ordinance amending Chapter IV Table 4 Residential District Requirements of the Zoning Ordinance increasing the minimum lot width from 40 feet to 50-feet in the RS-4 High Density Single-Family Residential Zoning District. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. FINAL PLAT FOR PATRIOT ESTATES Assistant Administrator Martin informed Council the Petitioner is requesting approval of the Final Plat for Patriot Estates, which is comprised of approximately 87 acres. The development would contain 405 age-restricted residential units: 101 single- family detached units, 200 duplex units and 204 townhome units. The site is currently zoned RS-3 Medium High-Density Single-Family Residential District and RM-2 High- Density Multi-Family Residential. Assistant Administrator Martin stated the Planning and Zoning Commission, at its September 15, 2005 meeting recommended approval of the Final Plat by a vote of 6-1, �,. subject to the following conditions: • Approval of final engineering by the City Engineer; • The recordation of the Plat within 6-months of City Council approval; and January 9, 2006 Page 4 • No occupancy permits shall be issued until the South Wastewater Treatment Plant (SWWTP) expansion is completed and approved for use by the Illinois Environmental Protection Agency (IEPA). Christopher Zock, of Cunat, Inc., owners and developers of Patriot Estates, responding to Alderman Glab's inquiry regarding the distance between each of the buildings, stated all building setbacks conform with City ordinance requirements. Motion by Murgatroyd, seconded by Santi, to accept the recommendation of the Planning and Zoning Commission to approve an ordinance approving the Final Plat of Subdivision for Patriot Estates as prepared by Scheflow Engineers, dated 12/11/05, subject to: 1. the resolution of all outstanding final engineering requirements; 2. recordation of the Final Plat within six months of Council approval. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. City Administrator Maxeiner inquired if Mr. Zock clearly understood that the Final Plat would not be executed nor recorded until there was complete resolution of all the City �-- Engineers' requirements. Mr. Zock indicated his understanding and expressed appreciation for the efforts of the Council and Staff in bringing the project to fruition. REQUEST TO WAIVE BID REQUIREMENTS AND APPROVE PURCHASE OF A GRAVITY BELT THICKENER FROM KOMLINE-SANDERSON FOR THE CENTRAL WASTEWATER TREATMENT PLANT IN AN AMOUNT NOT TO EXCEED $155 000 Director of Public Works Marcinko reiterated that at the November 12, 2005 regular City Council meeting, Council approved an Engineering Services Agreement with Smith Engineering Consultants, Inc. (SEC) for the Facilities Planning Area amendment to implement improvements to the Central Wastewater Treatment Plant (CWWTP). In order to remain compliant with IEPA regulations the City agreed to evaluate the operations of the plant through an Operational Needs Review (ONR). The IEPA has accepted the ONR and the recommendations and is anticipating the City's compliance with the recommendations by August 2006. The installation of a gravity belt thickener is the first of a number of activities required by the recommendations indicated in the ONR. Director Marcinko explained the gravity belt thickener is used in the dewatering portion of the wastewater treatment process and acquiring the gravity belt thickener requires an extremely long time. Staff recommends the City procure the thickener at this time to ensure timely completion of the project. Director Marcinko stated the City currently uses Komline-Sanderson equipment and would like to continue the practice of standardizing equipment for maintenance and repair purposes. Staff is requesting Council authorization of the purchase of a gravity belt thickener for the CWWTP from Komline-Sanderson, in an amount not to exceed $155,000. Director January 9, 2006 Page 5 Marcinko informed Council the gravity belt thickener is a non-budgeted item required by the [EPA. Motion by Schaefer, seconded by Wimmer, to approve Staffs request to waive bid requirements and purchase a gravity belt thickener from Komline-Sanderson for the Central Wastewater Treatment Plant, in an amount not to exceed $155,000. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID TO REIL CONSTRUCTION INC. FOR RENOVATIONS TO CENTER STREET PARK, MCHENRY KIWANIS TOT LOT AND LAKELAND PARK, IN THE AMOUNT OF $120,670 Director of Parks and Recreation Merkel informed Council that bids were received from six contractors for the 2006 Tot Lot Playground Renovations Program. Playgrounds scheduled for renovation in this years' program are Center Street Park, Kiwanis Tot Lot and Lakeland Park. Director Merkel stated the work includes installation of new playground equipment, curbing renovations, installation of new drainage, wood fiber safety surface installation and removal of existing sand base material. He noted removal and disposal of the old equipment was completed by the Park Maintenance Staff. The budgeted amount for these projects in this year's current Capital Improvement Program �—� (CIP) is $100,000. Additionally, Director Merkel noted the McHenry Kiwanis Club has committed $15,000 toward the purchase of playground equipment for the Kiwanis Tot Lot. Staff is requesting Council approve the recommendation from 3D Design Studio to award the bid for playground renovations to Reil Construction, Inc. of Union, Illinois, in the amount of$120,670. Alderman Glab informed Council that he would not be participating in the vote as one of the contractors is a client of his employer. Motion by Schaefer, seconded by Condon, to accept Staffs recommendation to award the bid for the 2006 Tot Lot Playground Renovation Program to Reil Construction, Inc. of Union, Illinois, in the amount not-to-exceed $120,670. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting Glab. Absent: None. Motion carried. ENGINEERING SERVICES AGREEMENT FOR GEOGRAPHIC INFORMATION SYSTEM FOR MUNICIPAL UTILITIES - SMITH ENGINEERING CONSULTANTS, IN THE AMOUNT OF $180,690 Director of Public Works Marcinko introduced Assistant Director of Public Works January 9, 2006 Page 6 Fink. Assistant Director Fink informed Council that Staff in the Public Works Department regularly utilizes a utility atlas, or map, to identify the location of utilities within the right-of- ways or easements. Currently the department is using documents prepared in 1981. Significant changes have occurred in the community in the last 25 years and in many instances detailed engineering data on infrastructures can only be found on individual subdivision drawings, making retrieval of utility information problematic during emergency situations or planning purposes. Assistant Director Fink stated that Smith Engineering Consultants (SEC) has submitted an Engineering Services Agreement to update the City's utility mapping using a geographic information system (GIS), which would facilitate fast and easy access to maps and associated descriptive data. Assistant Director Fink noted the proposed GIS services were budgeted in the Water and Street Division's Contractual Services account in the amount of$63,000. While the proposal exceeds the budgeted amount, the value of the updated atlas is such that Staff recommends proceeding with the project. He noted recently released reserves from the Depreciation Reserve Fund and the Bond Reserve Fund could be used to fund the overage. Staff is requesting a budget amendment increasing the contractual accounts in the Water/Sewer Fund by $118,000 and Council approval of an Engineering Services -- Agreement with Smith Engineering Consultants, Inc. for surveying services and the creation of a water and sewer utility atlas, in an amount not to exceed $180,690.00. Motion by Santi, seconded by Schaefer, to accept Staff s recommendation to approve the following: • A budget amendment increasing the contractual accounts in the Water/Sewer Fund by $118,000; and • An Engineering Services Agreement with Smith Engineering Consultants, Inc. for surveying services and the creation of a water and sewer utility atlas, in an amount not to exceed $180,690.00. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT Mayor Low extended wishes for a Happy New Year. Mayor Low stated the January MCCOG meeting would be held in Lake in the Hills on January 25, 2006. She encouraged Council to attend and interact with other municipal officials. - Mayor Low required Council and Staff who have not yet made reservations for and plan to attend the annual Chamber of Commerce Dinner Dance, scheduled on Saturday, January 9, 2006 Page 7 January 28, 2006 to contact her Executive Assistant, Marci Geraghty. COMMITTEE REPORTS Alderman Peterson informed Council a Parks and Recreation Department Committee meeting is scheduled on January 11, 2006 at 7:00 p.m. in the Aldermen's Conference Room. STAFF REPORTS City Administrator Maxeiner informed Council the Capital Improvement Program would be provided to Council on Friday for discussion at the Committee of the Whole meeting scheduled on Monday, January 26, 2006, at 7:30 p.m. in the Council Chambers. FUTURE AGENDA ITEMS There were no future agenda items discussed. EXECUTIVE SESSION: PERSONNEL Motion by Murgatroyd, seconded by Condon, to adjourn to Executive Session to discuss Personnel at 8:10 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Executive Session convened at 8:20 p.m. Motion by Wimmer, seconded by Glab, to return to Open Session at 8:30 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. OPEN SESSION Motion by Murgatroyd, seconded by Wimmer, to authorize the City Administrator to extend an offer of employment to Steven Shields for the position of City of McHenry Finance Director at Grade 25, Step 8.5 level, at a salary of $91,622 annually, pending the successful completion of a physical and drug test. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. January 9, 2006 Page 8 ADJOURNMENT �- Motion by Wimmer, seconded by Santi, to adjourn the meeting at 8:31 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 8:31 p.m. MAYOR CITY C'LEfkK\)