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HomeMy WebLinkAboutMinutes - 02/06/2006 - City Council REGULAR MEETING FEBRUARY 6, 2006 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, February 6,. 2006 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: Santi. City Staff in attendance were: City Administrator Maxeiner, Assistant City Administrator Martin, City Clerk Jones, City Attorney McArdle, Chief of Police O'Meara, Assistant Director of Public Works Fink, Community Relations Management Assistant Hobson, Director of Community Development Napolitano, Director of Finance Shields, and Director of Parks and Recreation Merkel. Absent: Director of Public Works Marcinko. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak at the public input session. CONSENT AGENDA Alderman Glab stated he had some questions regarding Consent Agenda Item B, McHenry Chamber's 2006 Fiesta Days Schedule and Waiver of all Associated Fees, and Item C, McHenry Chamber's 2006 Fiesta Days Special Event Liquor License and Waiver of License Fee. He noted some discussion has occurred regarding Chamber fees for the annual Fiesta Days special event held in the City's parks. He suggested this matter be reviewed during 2006-2007 budget discussions. Motion by Schaefer, seconded by Wimmer, to approve the Consent Agenda as presented: A. Parks and Recreation Department Special Use/Picnic Permits; B. McHenry Area Chamber of Commerce 2006 Fiesta Days Schedule of Events and Waiver of all Associated Fees; C. McHenry Area Chamber of Commerce 2006 Fiesta Days Special Event -L.iquor License and Waiver of License Fee; D. McHenry Area Chamber of Commerce request for Use of Petersen Park and Temporary Advertising Sign Permit for 14'' Annual Country Meadows Craft Show on September 17, 2006; E. Final Pay Request for Construction Services of Water Supply Well No. 13 to Meadow Equipment Sales and Services in the amount of$46,621.34. Voting Aye: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Santi. Motion carried. REQUEST FOR CONDITIONAL USE PERMIT FOR OUTSIDE STORAGE OF VEHICLES — ENTERPRISE RENT-A-CAR, 3004 WEST ROUTE 120 Director of Community Development Napolitano stated the applicant, Enterprise Rent-A-Car, is seeking a conditional use permit to allow the outside storage of vehicles on the property located at 3004 West Route 120. Director Napolitano noted Enterprise intends to relocate their business from the existing facility at 615 North Front Street. The Planning '�-- and Zoning Commission reviewed the request at a Public Hearing held on January 19, 2006 and unanimously recommended approval. Staff concurs with the Commission's recommendation. An ordinance granting the request is attached for Council review and January 9, 2006 Page 2 formal action. Alderman. Condon opined the existing landscape planter should be more aesthetically maintained. Alderman Schaefer concurred with Alderman Condon. Alderman Glab suggested more greenery be included in the site's landscape plan. Motion by Murgatroyd, seconded by Wimmer, to accept the unanimous recommendation of the Planning and Zoning. Commission, to approve an. ordinance granting a conditional use permit to allow the outside storage of vehicles on the property located at 3004 West Route 120. Voting Aye: Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: Santi. Motion carried. REQUEST FOR ZONING MAP AMENDMENT TO RS-2, RANDY LIVELY, 2623 LINCOLN ROAD Mayor Low announced this item has been removed from tonight's Council meeting agenda and will be discussed on a future Council meeting. AWARD OF CONTRACT FOR PARKS AND RECREATION FIVE-YEAR- _ COMPREHENSIVE MASTER PLAN PROFESSIONAL PLANNING SERVICES BONESTROO, DEVERY AND ASSOCIATES, IN AN AMOUNT NOT-TO-EXCEED 37 Off t. . Director of Parks and Recreation Merkel reminded Council the City is in the process of creating a five-year master plan for parks and recreations services and facilities. As a part of this process a planner was identified through a request for proposal process. A selection committee was formed and evaluated all proposals submitted. The selection committee has recommended that Bonestroo, Devery and Associates of Libertyville, Illinois be awarded the contract for professional planning services for the five-year comprehensive master plan. The proposed fee is $37,300 for these services. Alderman Peterson stated it was the consensus of the selection committee to award the contract to Bonestroo, Devery and Associates. Director Merkel announced an Open House would be scheduled for the first week in March to provide the public with the results submitted by Bonestroo, Devery and Associates. Director Merkel introduced members of Bonestroo, Devery and Associates who were in attendance: Bill Densch, Branch Manager Tom Palansky, and John Briggs. Motion by Condon, seconded by Schaefer, to accept the recommendation of the selection committee, to award the contract for the Parks and Recreation Five-Year Comprehensive Master Plan Professional Planning Services to Bonestroo, Devery and Associates of Libertyville in an amount not-to-exceed $37,300. ' Voting Aye: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. January 9, 2006 Page 3 Absent: Santi. Motion carried. RECOMMENDATION: 1) BUDGET AMENDMENT TO TIF REVENUE FUND (GENERAL REVENUE FUND) IN THE AMOUNT OF $23,870; 2) AWARD OF BID FOR DEMOLITION AND RELATED SERVICES OF WAHL APPLIANCE BUILDING LOCATED AT 1209 COURT STREET — CORNERSTONE MATERIAL RECOVERY IN THE AMOUNT OF $23,870 Community Relations Management. Assistant Hobson reminded Council the City purchased the Wahl Appliance building located at 1209 Court Street with the intention of demolishing the building to create additional parking for the downtown area. The demolition of the building is was not included in the 2005/2006 budget. Management Assistant Hobson noted bid specifications were prepared, bids were sought and opened on January 24, 2006. The lowest responsible bidder who included all facets of the project; including asbestos removal, was Cornerstone Material Recovery of McHenry in the amount of $23,870. Management Assistant Hobson stated awarding of the bid would require a budget amendment to the TIF Fund (General Revenue Fund) in the amount of$23,870. Motion by Peterson, seconded by Wimmer, to accept Staffs recommendation to award the bid for the demolition of the Wahl Appliance Building located at 1209 Court Street to Cornerstone Material Recovery of McHenry in the amount not-to-exceed $23,870; and to approve a budget amendment to the 2005/2006 Fiscal Year Budget for the TIF Fund (General Revenue Fund) in the amount of$23,870 for this project. _- 4 Voting Aye: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Santi. Motion carried. RECOMMENDATION: 1) BUDGET AMENDMENT TO TIF FUND (GENERAL REVENUE FUND) IN THE AMOUNT OF $485,000; 2) AWARD OF BID FOR ASBESTOS ABATEMENT OF THE FORMER MEDICAL ARTS BUILDING LOCATED AT 1110 NORTH GREEN STREET—HOLIAN INDUSTRIES IN THE AMOUNT OF $128,753 Assistant Administrator Martin reiterated Council has authorized Staff to move forward with the purchase of the former Medical Arts Building located at 1110 North Green Street. Additional costs associated with this purchase in an anticipated amount of$500,000 include asbestos removal, demolition, site preparation and other miscellaneous costs associated with this project. Staff is seeking a budget amendment to the TIF Fund (General Revenue Fund) in the amount of$485,000 to cover the cost of this work. Assistant Administrator Martin stated bid specifications were prepared, bids were sought and opened for the asbestos removal on this site. The lowest responsible bid was submitted by Holian Industries in the amount of $128,753. It is Staffs recommendation to award the bid to Holian Industries for this project. `�- Motion by Murgatroyd, seconded by Schaefer, to accept Staffs recommendation to award the bid for the asbestos removal of the former Medical Arts Building located at 1110 North Green Street to Holian Industries in an amount not-to-exceed $128,753, and to January 9, 2006 Page 4 approve a budget amendment to the 2005/2006 Fiscal Year Budget for the TIF Fund (General Revenue Fund) in the amount of$485,000 for this project. Voting Aye: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Santi. Motion carried. ENGINEERING SERVICES AGREEMENT FOR CONSTRUCTION OBSERVATION FOR THE REHABILITATION OF WELL NO 2 AND WELL NO 3 — BAXTER AND WOODMAN 1N THE AMOUNT NOT-TO-EXCEED $16,000 Assistant Director of Public Works Fink stated Council authorized the award of contract to Municipal Well and Pump for the rehabilitation of Well No 2 and Well No 3 for an estimated amount of $45,465. Baxter and Woodman has submitted an engineering services agreement for construction observation of this project in the amount of$16,000. Assistant Director Fink noted the proposed total cost of this project including the engineering services is $69,365 which exceeds the budgeted amount of $65,000. He stated the increased cost is due to the unknown nature of the work required in the rehabilitation. Alderman Peterson opined the construction observation costs appear high. Motion by Wimmer, seconded by Peterson, to accept Staffs recommendation to approve an engineering services agreement for the construction observation of the rehabilitation of Well No 2 and Well No 3 with Baxter and Woodman in the amount not-to- exceed $16,000. Voting Aye: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Santi. Motion carried. REVISIONS TO MCHENRY ZONING ORDINANCE SECTION VIII, LANDSCAPING AND SCREENING Director Napolitano explained the Community Development Committee has discussed at length proposed amendments to the landscape and screening portions of the Zoning Ordinance. Language amendments should clarify City expectations on submitted landscape plans. Director Napolitano stated Staff is seeking direction from Council regarding the proposed amendments. If the proposed changes are acceptable, a Public Hearing should be scheduled before the Planning and Zoning Commission for consideration of the landscape and screening amendments. Alderman Condon complimented Staff, particularly the City Planner, on the comprehensive language included in the proposed amendments. Alderman Murgatroyd inquired if the proposed amendments would affect land redevelopment as well as new development projects. Director Napolitano responded in the affirmative. He noted existing development which is not being redeveloped would be approved under the grandfather clause. January 9, 2006 Page 5 Motion by Condon, seconded by Schaefer, to accept Staffs recommendation to forward consideration of Zoning Ordinance amendments affecting Section VII, Landscaping and Screening to the Planning and Zoning Commission at a Public Hearing. Voting Aye: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon, Voting Nay: None. Absent: Santi. Motion carried. MAYOR— STATEMENT AND REPORT Mayor Low welcomed Finance Director Steve Shields to McHenry and his first Council meeting:. Director Shields provided Council with a brief professional biography. COMMITTEE REPORTS Public Works Committee Chairman Wimmer announced a Public Works Committee Meeting is scheduled for Monday, February 13, 2006 at 6:30 p.m. in the Aldermen's Conference Room. Parks and Recreation Committee Chairman Peterson announced the Annual Scheduling Meeting.for athletic fields is scheduled for Tuesday, February 8, 2006 at 7 p.m. in the Municipal Center Classroom. STAFF REPORTS There was no Staff Report. FUTURE AGENDA ITEMS There were no future agenda items discussed. ADJOURNMENT Motion by Wimmer, seconded by Murgatroyd, to adjourn the meeting at 7:55 p.m. Voting Aye: Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Santi. Motion carried. The Meeting was adjourned at 7:55 p.m. MAYOR CITY CLERK)