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HomeMy WebLinkAboutMinutes - 03/13/2006 - City Council REGULAR MEETING MARCH 13, 2006 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, March 13, 2006 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant City Administrator Martin, City Attorney McArdle, Chief of Police O'Meara. City Clerk Jones, Director of Community Development Napolitano, Director of Public Works Marcinko, and Director of Finance Shields. Absent: Director of Parks and Recreation Merkel, Community Relations Management Assistant Hobson. JOINT RESOLUTION HONORING RETIRED ECONOMIC DEVELOPMENT COMMISSION MEMBER DONALD DOHERTY Mayor Low announced the recent retirement of resident and former mayor Donald Doherty from the City's Economic Development Commission. She requested Council consider passing a resolution acknowledging Mr. Doherty's numerous contributions to the McHenry community. Mayor Low noted Donald Doherty is a consummate leader who believes in unselfish service to his community. He has provided a wonderful influence on the quality of life in McHenry Motion by Wimmer, seconded by Schaefer, to pass and approve a resolution honoring Donald Doherty for his years of service on the McHenry Economic Development Commission. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Mayor Low presented Donald Doherty with the framed joint resolution passed and approved by Council and the McHenry Economic Development Commission. Mr. Doherty stated he sadly but understandably decided to resign in order to spend more time with his family. Mr. Doherty thanked the City and the Economic Development Commission for the recognition and honor bestowed on him. TEN MINUTE PUBLIC INPUT SESSION There was no one present who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Schaefer, seconded by Murgatroyd, to approve the Consent Agenda as presented: A. Approve City Council Minutes: 1. March 6, 2006 regularly scheduled meeting; B. Parks and Recreation Request for Special Use Permit; ~-' C. Payment to Otis Elevator, $7,109.74; D. Request for Connection to Police Alarm Panel: 1. McHenry County Early Learning Center; � v March 13, 2006 Page 2 E. Request to Advertise for bids for Central Wastewater Treatment Plant "�- Improvements and Upgrade; F. List of As-Needed Checks: AFLAC 4,544.82 APWA 105.00 BANKCARD SERVICES 2,189.8B BENEFIT SYSTEMS & SERVIC 41,490.66 BEST WESTERN 72.15 BONCOSKY OIL COMPANY 57.34 BUILDING & FIRE CODE ACA 640.00 CROSSROADS COUNSELING IT 1,000.00 FARM & FLEET 93.98 FEDEX 89.64 FOP UNITS I/II 1,995.00 HOLIDAY INN 66.60 HOME DEPOT/GECF 533.20 ILLINOIS DEPARTMENT OF P 722.00 ILLINOIS DEPT OF NATURAL 1,159.75 ILLINOIS STATE POLICE 20.00 IPRA 4.00 JONES, CINDY 1,562.67 MCHENRY COUNTY COUNCIL 0 1,683.00 MCHENRY COUNTY EDC 250.00 MEADOW EQUIPMENT SALES & 46,621.34 NCPERS GROUP LIFE INS. 335.00 NORTHERN ILLINOIS UNIVER 200.00 POSTMASTER MCHENRY IL 1,078.95 RESERVE ACCOUNT 1,500.00 SAM'S CLUB 239.57 SECRETARY OF STATE/INDEX 20.00 TREASURER STATE OF ILLIN 1,200.00 UNITED PARCEL SERVICE 114.77 UNITED STATES LIFE INSUR 1,250.10 UNIVERSITY OF ILLINOIS 150.00 VOA ASSOCIATES INC 58,246.44 WALMART COMMUNITY 594.39 GRAND TOTALS 169,830.25 FUND TOTALS GENERAL FUND 55,362.54 TIF FUND 59,246.44 WATER/SEWER FUND 6,636.58 UTILITY IMPROVEMENTS FUND 46,621.34 RISK MANAGEMENT FUND 1,655.47 INFORMATION TECHNOLOGY FUND 307.88 TOTAL 169,830.25 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR ZONING MAP AMENDMENT FROM RANDY LIVELY, 2623 LINCOLN ROAD Director of Community Development Napolitano summarized the request for zoning map amendment as requested by Randy Lively for his property located at 2623 Lincoln Road. He stated the applicant is requesting RS-2 Medium Density Single Family Zoning for his 1.3-acre parcel. The applicant would like to split the property into two lots as permitted —' by the State Plat Act. The lot containing the existing home would be approximately 154'X193' (30,426 sf) and the new lot would be 81'X193' (15,209 sf). Director Napolitano noted the Planning and Zoning Commission at a Public Hearing March 13, 2006 Page 3 held on 1/5/06 unanimously recommended denial of the request as it did not meet all of the zoning map amendment criteria for approval. Director Napolitano stated Staff has struggled with the request and has expressed concern with the access to Lincoln Road together with the aesthetics of the unusually configured lots in relation to the existing neighborhood. Ultimately, Staff has recommended denial of the request. Applicant Randy Lively addressed Council and provided a written statement in support of his request. A copy of Mr. Lively's written statement is on file in the City Clerk's Office. In summation, Mr. Lively stated he needed the City to work with him to allow the zoning request. He stated he would do whatever the City recommends in order to make that happen. He is well aware of the safety and welfare concerns expressed by Staff. He respectfully asked the Council to favorably consider his request for zoning map amendment. Motion by Murgatroyd, seconded by Condon, to consider the unfavorable recommendation of the Planning and Zoning Commission, but to approve the zoning map amendment request to RS-2 Medium Density Single Family Residential District as submitted by Randy Lively for his property located at 2623 Lincoln Road. In response to Alderman Murgatroyd's inquiry, Director Napolitano provided Council with the current uses and zoning of the property surrounding Mr. Lively's parcel. Responding to Alderman Wimmer's inquiry, Director Napolitano stated the driveway for the new lot could access onto Lincoln Road or the Hilltop School driveway. Alderman Wimmer stated he does not support the zoning map amendment. The division of the property appears to be an afterthought as the second lot would be awkward in size and shape. Alderman Peterson noted it would be difficult to support the request unless he could learn more regarding the proposed two-lot subdivision. Alderman Condon inquired if City requirements and ordinances could facilitate a driveway for the second lot. She also inquired if there would be sufficient building set back from all property lines on the second lot. Director Napolitano responded the Applicant would have to locate the building as far to the west as possible. Responding to Alderman Santi's inquiry, Mr. Lively stated the property was annexed due to his need for connection to municipal water and sewer. Alderman Santi stated he sympathized with Mr. Lively's circumstances, but concurred with Alderman Wimmer. Alderman Glab inquired as to City ordinances regarding placement of driveways on residential lots. Director Napolitano responded the issue of driveways not having direct access onto Collector Roads is specified in the City's Subdivision Control and Development Ordinance. Alderman Glab stated he is undecided with regard to the 1. Applicant's request at this time. Alderman Schaefer asked whether Mr. Lively's current residence is for sale. Mr. March 13, 2006 Page 4 Lively responded his home is currently for sale, and he intends to build a new residence on the second lot. Alderman Condon stated she cannot support access onto Hilltop School driveway as it would present an unsafe situation. Alderman Condon noted she has aesthetic issues with how the property was originally divided. She opined it is unfortunate money was spent by Mr. Lively and he was encouraged to proceed with his request. Alderman Glab inquired about the access easement and the ownership of the Hilltop School driveway. Director Napolitano responded School District 15 owns Hilltop School and its driveway. Attorney McArdle interjected eventually the Hilltop School easement will revert back to the school district and Mr. Lively would be required to access his property from Lincoln Road. Alderman Glab suggested a more creative approach be sought to facilitate the project for Mr. Lively. Responding to Alderman Condon's inquiry, Attorney McArdle stated property access will be implied if the zoning map amendment is granted. Mayor Low stated there appears to be insufficient support for Mr. Lively's request, but Council has expressed interest in the project. Mayor Low offered to table the discussion until a later date. The motion was withdrawn. City Administrator Maxeiner suggested Mr. Lively meet with Staff to consider plan alternatives before Mr. Lively incurs any additional expense. PRELIMINARY AND FINAL PLAT APPROVAL FOR THE SHOPS OF FOX RIVER SUBDIVISION— LOCATED ON THE EAST SIDE OF NORTH ROUTE 31 Director Napolitano stated Applicant Woolpert Inc has requested preliminary and final plat approval for the Shops of Fox River Subdivision located on the east side of Route 31 immediately north of the proposed FAP 420. Director Napolitano stated the Planning and Zoning Commission at a meeting held on October 6, 2005 unanimously recommended approval. Director Napolitano noted, although there are some issues which still require resolution, Staff supports the requested plat approval, subject to conditions specified by the Planning and Zoning Commission, namely: 1. The applicant shall address all remaining engineering comments; 2. The elevations (including rear elevation), landscape plan, and site plan shall be approved by Staff; —' 3. IDOT issuance of a roadway improvement permit; 4. The recordation of the plat within six months of Council approval. In attendance was Bill Lakios of Woolpert Inc. who addressed Council, stating he is March 13, 2006 Page 5 excited about this new development in the City of McHenry. Alderman Schaefer noted he has concerns regarding some of the building configurations, specifically the rear building setbacks and elevations. Director Napolitano stated the rear of the buildings would be minimized due to their distance from Route 31. Alderman Murgatroyd inquired if the Applicant intended to build-out the entire project. Mr. Lakios responded Woolpert Inc. would oversee construction of the entire project. Anticipated build-out would be in 12-16 months from initial construction. Alderman Murgatroyd stated when the developer returns to Council with further plans for this development, he would like to see all signage issues addressed. Alderman Murgatroyd expressed favor with the parking configuration and design as well as the proposed landscape plan for the development. He stated he has difficulty finding fault with the project. Alderman Peterson stated he likes the concept plan. He would like to see how the buildings look from the rear elevation. He opined access to the development is well- designed. City Administrator Maxeiner suggested that conditions could be added to the motion requiring side and rear elevations be approved by Staff prior to construction document submittal and approval. Alderman Condon expressed similar concerns regarding the rear of the buildings' aesthetics. She suggested discussion occur regarding rear building aesthetics, roof top issues, and landscape concepts at the Committee level. Alderman Santi thanked Staff for working with the developer on the concept. He inquired about construction and about plans for the outlot area. Mr. Lakios responded that the space is small and there would likely be 3-4 buildings. Alderman Glab inquired about the ownership of adjacent property. Director Napolitano indicated property to the south is owned by the Blake Family, consisting of approximately 20 acres. Alderman Glab inquired if detention and retention areas would be wet-bottom ponds. He also asked how maintenance of the common areas would be assured. Mr. Lakios responded Developers Diversified will provide maintenance for the property. Alderman Glab opined this is one of the better commercial subdivision layouts he has seen. Alderman Schaefer requested clarification regarding the access at Diamond Drive. Director Napolitano responded it would be similar to access at Meijer Stores on Blake Avenue. Motion by Schaefer, seconded by Santi, to accept the unanimous recommendation �.. of the Planning and Zoning Commission, to pass an ordinance approving the Preliminary and Final Plat of The Shops of the Fox River Subdivision as prepared by Woolpert Inc. last revised 2/15/06, subject to: March 13, 2006 Page 6 1. The applicant shall address all remaining engineering comments; 2. The elevations (including rear elevation), landscape plan, and site plan shall be approved by Staff; 3. IDOT issuance of a roadway improvement permit; 4. The recordation of the plat within six months of Council approval. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PURCHASE OF 2006 DODGE DAKOTA LIGHT DUTY PICKUP TRUCK FOR PARK MAINTENANCE DIVISION THROUGH STATE OF ILLINOIS JOINT PURCHASING CONTRACT IN THE AMOUNT OF $16,535 City Administrator Maxeiner stated the Parks and Recreation Department is requesting authorization to purchase a pickup truck for its maintenance division. Staff sought a quotation from the local dealership who could provide the requested 2006 Dodge Dakota. No quotations were received. Staff is requesting Council approval of the purchase of the vehicle through the State of Illinois Joint Purchasing Program in the amount of $16,535. Motion by Wimmer, seconded by Santi, to accept Staffs recommendation to purchase a 2006 Dodge Dakota Light Duty Pickup Truck for the Parks and Recreation Maintenance Division through the State of Illinois Joint Purchasing Program in the amount of$16,535. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PURCHASE OF PARKS AND RECREATION DEPARTMENT 15-PASSENGER FORD E350 VAN THROUGH STATE OF ILLINOIS JOINT PURCHASING CONTRACT IN THE AMOUNT OF $19,318 City Administrator Maxeiner stated the Parks and Recreation Department is requesting authorization to purchase a 15-passenger Ford E350 Van through the State of Illinois Joint Purchasing Program in the amount of $19,318. Vehicle specifications were provided to Buss Ford who submitted a quote of$20,018. Staff is recommending purchase of the vehicle through the State Purchasing Program. Alderman Glab inquired what Parks programs currently in place require the use of a 15-passenger vehicle. City Administrator Maxeiner responded there are youth and senior citizen field trips which require the use of a van. —" Motion by Santi, seconded by Wimmer, to accept Staffs recommendation to authorize the purchase of a 15-passenger Ford E350 van through the State of Illinois Joint Purchasing Program in the amount of$19,318. March 13, 2006 Page 7 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RENEWAL OF HEALTH INSURANCE PLAN FOR 2006/2007 PLAN YEAR City Administrator Maxeiner stated the City's current health insurance plan expires March 31, 2006. The City has sought quotes for renewal of the current health plan, as well as the dental plan. Following submittal of quotations, it is Staff s recommendation to proceed with the following: • Accept the Standard Security quotation for a $55,000 specific for the medical administrative and excess insurance portion of the plan at a maximum fixed cost of $280,532 and a maximum exposure of$1,984,449; • Approve the internal premium levels for medical, wellness/vision and prescription benefits as follows: o Single Coverage $490.21 Employee Contribution $0 o Single+ 1 Coverage $957.90 Employee Contribution $62.06/mo o Family Coverage $1,170.76 Employee Contribution $92.70/mo • Approve the internal premium levels for dental coverage as follows: o Single Coverage $33.18 Employee Contribution $0 o Single+ 1 Coverage $52.51 Employee Contribution $17.26/mo o Family Coverage $54.20 Employee Contribution $26.19/mo Motion by Condon, seconded by Schaefer, to accept Staffs recommendation to: • Accept the Standard Security quotation for a $55,000 specific for the medical administrative and excess insurance portion of the plan at a maximum fixed cost of $280,532 and a maximum exposure of$1,984,449; • Approve the internal premium levels for medical, wellness/vision and prescription benefits as follows: o Single Coverage $490.21 Employee Contribution $0 o Single+ 1 Coverage $957.90 Employee Contribution $62.06/mo o Family Coverage $1,170.76 Employee Contribution $92.70/mo • Approve the internal premium levels for dental coverage as follows: o Single Coverage $33.18 Employee Contribution $0 o Single+ 1 Coverage $52.51 Employee Contribution $17.26/mo o Family Coverage $54.20 Employee Contribution $26.19/mo Voting Aye: Santi, Glab, Murgatroyd, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT There was no Mayor Statement or Report. t COMMITTEE REPORTS There were no Committee Reports. March 13, 2006 Page 8 STAFF REPORTS City Administrator Maxeiner stated Staff is proposing to schedule Finance and Personnel Committee meetings in April to discuss the 2006/2007 Budget and inquired if there were dates unacceptable to Committee members. Alderman Schaefer stated he may have a conflict on April 11, 2006. Alderman Peterson noted he is unavailable on April 0 and April 11''. Suggestion was made to schedule Finance and Personnel Committee meetings on April 5, 2006 and April 12, 2006. FUTURE AGENDA ITEMS Alderman Glab requested Council be provided with information and status regarding the vacant sign boards located at the corner of Crystal Lake Road and Bull Valley Road. Director of Community Development Napolitano stated he spoke with a representative of the Church of Holy Apostles who indicated the signs would be removed within thirty days. EXECUTIVE SESSION: PROPERTY ACQUISITION Motion by Murgatroyd, seconded by Wimmer, to go into Executive Session to discuss Property Acquisition at 9:05 p.m. , — Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:13 p.m. Motion by Glab, seconded by Wimmer, to go back into Open Session at 9:17 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 9:17 p.m. OPEN SESSION Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to proceed with the purchase of the 2,400 square foot piece of property located at 3516 West Waukegan Road at a cost of $50,000, as well as the acceptance of the Riverwalk easement and a temporary construction easement on the McHenry Villa Property, located at 3516 West Waukegan Road. March 13, 2006 Page 9 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 9:18 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 9:18 p.m. MAYOR ITy C