HomeMy WebLinkAboutMinutes - 06/12/2006 - City Council REGULAR MEETING
JUNE 12, 2006
A Regular Meeting.of the McHenry City Council was called to order by Mayor Low at
7:30 P.M. on Monday, June 12, 2006 in the Council Chambers of the Municipal Center. At
roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer,
Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator
Maxeiner, Assistant Administrator Martin, City Attorney McArdle, Chief of Police O'Meara,
City Clerk Jones, Assistant Director of Public Works Fink, Director of Community
Development Napolitano, and ,Community Relations Management Assistant Hobson.
Absent Director of Public Works Marcinko, Director of Parks and Recreation Merkel:
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak during the Ten Minute Public Input Session.
CONSENT AGENDA
Motion by Wimmer, seconded by Santi, to approve the -Consent Agenda as
presented:
A.Approve FY 2006-2007 Prevailing Wage Ordinance;
B. Approve Block Party Request:
Mike Hennelly, Riverside Hollow Subdivision, July 22, 2006
C. Approve City Council Meeting Minutes:
June 5, 2006 regularly scheduled meetings
D. Approve list of As-Needed Checks:.
AFLAC 2,283.46
ALEXANDER, CHRIS 1,782.00
BENEFIT SYSTEMS 6 SERVIC 23,144.22
BROPHY, THOMAS 25.00
COX, KEVIN 534.00
CURRAN CONTRACTING COMPA. 1,105.54
EDER CASELLA 6 CO 700.00
FAMILY TAILOR SHOP 13.00
FANLON, DEBBIE 37.00
FOP UNITS I/II 1,938.00
FOX VALLEY CHLORINATING 350.00
GAUGHAN, JEREMY 464.56
HEALTH COMMUNICATIONS IN 75.00
HOME DEPOT/GECF 497.60
HOME STATE BANK 7,425.00
ILEAS 100.00
KIMBALL HILL HOMES 16,847.00
KIRCHMEYER, KARIN 50.00
KUSTOM SIGNALS INC 287.94
MARATHON TOWING 40.00
MCHENRY COUNTY SUPPLY IN 279.11
MCHENRY SCHOOLS TRANSPOR 730.82
MUSIC PERFORMANCE FUNDS 3,133.00
NCPERS GROUP LIFE INS. 351.00
NORTHESATERN IL REGIONAL 26,250.00
POSTMASTER MCHENRY IL 2,754.40
PRAYER BREAKFAST COMMITT 90.00
REID, MICHAEL 2,154.42
REIL CONSTRUCTION INC 18,142.20
RESERVE ACCOUNT 1,500.00
SECRETARY OF STATE 166.00
SECRETARY OF STATE/INDEX 10.00
STAPLES BUSINESS ADVANTA 17.56
THOMPSON ELEVATOR INSPEC 654.00
UNITED PARCEL SERVICE 141.79
UNITED STATES LIFE INSUR 1,258.20
WALMART COMMUNITY 443.46
GRAND TOTALS 115,775.28
June 12, 2006
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FUND TOTALS
GENERAL FUND 69,082.01 12,:143.26
PAGEANT FUND 1,782.00
BAND FUND 3,133.00 ,
ANNEXATION FUND 2,446.00 2,446.00
DEVELOPER DONATION FUND 24,637.20
DEBT SERVICE-1997A FUND 7,425.00
WATER/SEWER FUND 5,776.65
RISK MANAGEMENT FUND 464.56
INFORMATION TECHNOLOGY FUND 323.86
MCHENRY ECONOMIC DEVELOPMENT. 5.00
POLICE PENSION FUND 700.00 700.00
TOTALS 115,775.28
Voting Aye: Sand, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR FENCE VARIANCE, 3206 ALMOND LANE
Director of Community Development Napolitano stated Ms. Sandy Jonites of 3206
Almond Lane in River Oaks Subdivision is requesting a fence variance to allow the
installation of a five-foot high black aluminum fence within the 30-foot setback along
Riverside Drive. Director Napolitano noted the City's fence regulations require a minimum
30-foot setback be maintained from the right-of-way line. Staff has no concerns and
supports the requested variance.
In response to an inquiry from Alderman Murgatroyd', Director Napolitano stated
there are no utilities located in the easement in which the fence would be located.
Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to
allow a five-foot high black aluminum fence to be constructed within the 30 foot setback
along Riverside Drive at 3206 Almond Lane as requested by Ms. Sandy Jonites.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AWARD OF' BID FOR CONSTRUCTION OF RIVERWALK PHASE I - ALLIANCE
CONTRACTORS INC IN THE AMOUNT OF $2,748,245.90
Management Assistant for Community Relations Hobson reminded Council, at its
April 3, 2006 regularly scheduled meeting, approval was granted for Staff to initiate the
Request for Qualifications (RFQ) process beginning with the Statements of Qualifications
(SOQ) from firms interested in bidding on the construction of the Riverwalk Phase 1. The
City received five SOQ's; however, only two of the five met IDOT standards required in the
RFQ. Management Assistant Hobson reported bids were sought and opened on May 30, —
2006. The sole bid was submitted by Alliance Contractors in the amount of$2,748,245.90.
The other qualifying bidder chose not to submit a bid for the project.
Management Assistant Hobson stated an analysis of the submitted bid showed
June 12, 2006
Page 3
many items coming in below the City Engineer's estimated costs. The only exception was
the pedestrian bridge which accounts for more than one-half of the total cost of Riverwalk
Phase 1. The City Engineer's projected cost for Phase I was $2.6 million. The bid exceeds
the projected cost by 1.43%.
The possibility of additional design work exists, and the bid includes a contingency
line item in the amount of $250,000. Management Assistant Hobson stated in light of
Alliance Contractor's past record of satisfactory completion of City projects in a timely and
satisfactory manner, Staff recommends award of bid for Riverwalk Phase I to Alliance
Contractors of Woodstock, Illinois in the amount of$2,748,245.90.
Alderman Murgatroyd inquired if the not-to-exceed amount relates to actual cost or
quantity. Management Assistant Hobson responded with the contingency $250,000 line
item, the bid should be a not to-exceed- cost .City Administrator Maxeiner stated this is a
unit price bid. John Smith of city engineering firm Smith Engineering concurred.
Alderman Murgatroyd stated he is somewhat disappointed that only one bid was
submitted, but as long as the sole bidder is qualified, he supports awarding the contract to
the bidder, Alliance Contractors. He opined it is time to move forward on this project.
Alderman Peterson also expressed disappointment with the single bid received for
this project. He stated the cost for the pedestrian bridge construction appears to be
excessive. He inquired whether the city engineers were aware of the high cost of bridge
construction.
Mr. Smith noted the high cost of the bridge construction is largely due to the
building of the actual structure and its 140-foot length. He further stated the City has
known for 3-4 years that the bridge construction cost would continue to escalate the longer
it took to commence its construction.
In response to Alderman Peterson's inquiry, Mr. Smith stated the pedestrian bridge
would be the focal point of the Riverwalk.
Alderman Condon concurred with Aldermen Murgatroyd and Peterson regarding the
single bid response for the project.
Alderman Santi expressed his comfort with Alliance Contractors receiving the
contract for the project. He stated he is anxious to commence Phase I of the Riverwalk.
Alderman Peterson concurred. Alderman Schaefer also expressed he is comfortable with
the project being awarded to Alliance Contractors.
Responding to further inquiry, Mr. Smith stated the bridge abutments are 5 '/ feet
above the townhome pier levels. The pedestrian bridge detail included in the bid
documents did not incorporate details to aesthetically enhance the abutments. The
�. $250,000 contingency line item is being provided to address construction costs such as
the abutment enhancements.
June 12, 2006
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Motion by Murgatroyd, seconded by Schaefer, to accept Staffs recommendation to ^—
award the bid for the Riverwalk Phase I construction project to Alliance Contractors of
Woodstock, Illinois, in an amount not-to-exceed $2,748,245.90.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
COMMITTEE RECOMMENDATION: PROPOSED BUILDING CODE UPDATES
Director Napolitano reported the City's Community Development Committee, at a
meeting held in May 2005, recommended regular updates be made to the City's Building
Codes. To that end Building Inspector Schwalenberg prepared a summary of needed
amendments to make the City's codes current with mandated Illinois Building Commission
(IBC) standards. Director Napolitano stated the proposed amendments would upgrade City
standards as per the following Codes:
1. 2000 Edition International Building Code;
2. 2000 Edition International Residential Code;
3. 2000 Edition International Fire Code;
4. 2000 Edition International Mechanical Code;
5. 1999 Edition National Electric Code;
6. 2000 Edition International Fuel Gas Code; _—
7. 2000 Edition International Energy Conservation Code;
8. 2000 Edition International Property Maintenance Code.
Additionally, both the Illinois State Plumbing Code, current edition, and the Illinois
Accessibility Code, current edition, would remain in effect.
Director Napolitano explained the proposed ordinance providing for Code
modifications must be submitted to and receive the approval of the IBC prior to being
approved by Council for inclusion in the City's Codes. Staff is seeking Council
authorization to submit the itemized list of amendments to the IBC for approval so that an
ordinance can then be considered for adoption by Council.
Motion by Schaefer, seconded by Santi, to accept Staffs recommendation to submit
the proposed itemized list of Building Code amendments to the Illinois Building
Commission for approval prior to Council consideration of adoption of an ordinance
authorizing the Building Code modifications.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried..-
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COMMITTEE RECOMMENDATION: PROPOSED TEXT AMENDMENT TO ZONING
ORDINANCE TO INCLUDE WIRELESS COMMUNICATION FACILITIES
REQUIREMENTS
Director Napolitano reported the Community Development Committee at its May 16,
June 12, 2006
Page 5
2006 meeting reviewed the possible implementation of wireless communication facilities
requirements which could be implemented in the City's Zoning Ordinance. It was the
Committee's recommendation to seek Council direction. If Council concurs with the
Committee's recommendation, this matter should be sent to the Planning and Zoning
Commission for Public Hearing.
Alderman Santi stated he concurs with the numerous options accorded Wireless
Communication Facility providers.
Motion by Santi, seconded by Wimmer, to accept the recommendation of the
Community Development Committee and to direct Staff to schedule a Public Hearing
before the Planning and Zoning Commission to consider an amendment to the Zoning
Ordinance providing for Wireless Communication Facilities Requirements.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR— STATEMENT AND REPORT
Mayor Low congratulated Assistant City Administrator Martin on his graduation from
the Leadership of McHenry County yearlong program.
Mayor Low announced several community events have been scheduled for this
weekend, including the Kiwanis Soap Box Derby, the Miss McHenry Pageant, and the
Firemen's Party in the Park.
COMMITTEE REPORTS
Parks and Recreation Committee Chairman Alderman Peterson announced the
Parks and Recreation Committee will meet Tuesday, June 13, 2006 at 7:30 p.m. in the
Aldermen's Conference Room.
Alderman Condon provided Council with recent minutes of the McHenry Area Youth
Commission Meeting. She noted MAYC received a $5,000 grant from the McHenry County
Community Foundation. Alderman Condon also announced the annual golf outing
sponsored by Committee at Large (CAL) is scheduled for Wednesday, August 2, 2006.
Alderman Condon noted CAL members include Mayor Low, Alderman Murgatroyd, and
City Clerk Jones.
STAFF REPORTS
There were no Department Head Reports
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
June 12, 2006
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EXECUTIVE SESSION: PROPERTY ACQUISITION AND COLLECTIVE BARGAINING y`
Motion by Santi, seconded by Murgatroyd, to go into Executive Session to discuss
Property Acquisition and Collective Bargaining at 7:52 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:00 p.m.
Motion by Wimmer, seconded by Murgatroyd, to go back into Open Session at 8:45
P.M.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:45 p.m.
ADJOURNMENT ,—
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:45 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 8:45 p.m.
MAYOR CITY CLE
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