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Home My WebLink AboutMinutes - 06/19/2006 - City Council REGULAR MEETING JUNE 19, 2006 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, June 19, 2006 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, Chief of Police O'Meara, City Clerk Jones, Director of Public Works Marcinko, Director of Community Development Napolitano, Director of Parks and Recreation Merkel, and Community Relations Management Assistant Hobson. Absent: Assistant Administrator Martin. RESOLUTION HONORING RETIRING LANDMARK COMMISSION CHAIRMAN GREG LOFGREN Mayor Low announced this Agenda Item is being postponed until the regularly scheduled July 10, 2006 at which time the honoree will be in attendance. TEN MINUTE PUBLIC INPUT SESSION Robert Rosenberg of 1011 Hampton Court addressed Council regarding House Bill No. 4137, sponsored by Representative Jack Franks, which would require all automobiles purchased from state funds to be flexible fuel vehicles or fuel efficient hybrid vehicles. Mr. Rosenberg inquired if municipalities were required to consider passing similar legislation. CONSENT AGENDA Motion by Wimmer, seconded by Murgatroyd, to approve the Consent Agenda as presented: A. Approve ordinance authorizing the disposal of surplus computer equipment: B. Approve picnic permit requests; C. Approve Block Party requests as follows: Nicholas Wirth, Olde Mill Ponds Subdivision -July 1, 2006; Julie and Shannon Podgorski, Whispering Oaks Subdivision - July 8, 2006; Monica Kornfeind, McHenry Shores Subdivision - July 8, 2006; D. Approve List of Bills: A W TOOL SALES INC 44.06 A-ABLE ALARM SERVICE INC 29.94 ACCURINT FOR LAW ENFORCE 75.00 ACE HARDWARE, BJORKMAN'S 1,511.14 ADAMS ENTERPRISES INC, R 219.19 ADAMS OUTDOOR POWER EQUI 312.93 ADAMS STEEL SERVICE INC 1,010.96 AHLBORN EQUIPMENT INC 72.52 ALBERTSONS 78.34 ALEXANDER LUMBER CO 150.06 ALL AMERICAN AQUATICS IN 1,096.00 AMERICAN RED CROSS OF GR 375.00 AMERICAST CONCRETE PRODU 456.00 ARAMARK WORK APPAREL & U 824.15 ARMOR HOLDINGS FORENSICS 166.62 ARNET, ALICE 91.11 AT&T 5,151.24 B&W CONTROL SYSTEMS INTE 10,743.15 BADGER METER INC 253.88 BARBATO, EMIL 141.30 BARTON, KENDELLE 145.00 BAXTER & WOODMAN 8,582.17 BLAST SHOP INC, THE 2,500.00 June 19, 2006 Page 2 BONCOSKY OIL COMPANY 18,535.99 BONESTROO DEVERY & ASSOC 10,526.46 BOSS 3,140.00 BOTTS WELDING & TRUCK SE 108.00 BREMER, CURTIS H 2O0.00 BROGAN, WILLIAM J 1,750.00 BULL VALLEY BP 30.00 BURRIS EQUIPMENT COMPANY 89.37 BUSS FORD SALES 567.20 CAPITAL GAINS INCORPORAT 3,783.46 CARQUEST AUTO PARTS STOR 745.13 CDW GOVERNMENT INC 2,142.98 CEDEGREN, BRIAN 1,457.00 CENTEGRA OCCUPATIONAL ME 256.75 CHAFFEE, JULI 31.00 CHAPEL HILL FLORIST INC 52.00 CHARACTER COUNTS! COALIT 959.05 CHEMICAL PUMP SALES AND 900.00 CHICAGO INTERNATIONAL TR 367.76 CINQUEGRANI, NICHOLAS L 1,750.00 CINTAS CORPORATION #355 914.23 CLIFFORD-WALD 101.65 CLOWNING AROUND ENTERTAI 1,091.50 COLORADO TIME SYSTEMS IN 5,210.00 COMED 46,418.27 COMPUTERIZED FLEET AN 4,745.00 CONAWAY, TINA 324.34 CONNEY SAFETY PRODUCTS 674.43 CONSERV FS 657.25 CORKSCREW POINT 30.00 COUNTRYSIDE GARDEN CENTE 1,159.81 CRESCENT ELECTRIC SUPPLY 39.33 CRYSTAL MANOR STABLE 450.00 CURRAN CONTRACTING COMPA 609.31 D'ANGELO NATURAL SPRING 36.25 D'S MARINE SERVICE INC 8.67 DELISI, PHIL 48.00 DELL MARKETING LP 7,781.69 DILLON, JOHN 46.00 DK CONTRACTORS INC 129,367.40 DONS CLEANERS 6.45 DREISILKER ELECTRIC MOTO 3,210.21 DURA WAX COMPANY INC, TH 875.00 ED'S RENTAL & SALES INC 42.00 EDER CASELLA & CO 2,200.00 EKLUND, MARGARET 45.79 ELIFEGUARD INC 211.30 ELITE CLEANING 600.00 ELM STREET DESIGN 380.00 ENVIRONMENTAL RESOURCE A 332.36 ESRI 1,193.42 ETTEN, CHRISTOPHER 68.15 FASSBINDER, KATHY 150.00 FAST EDDIES CAR WASH 137.49 FIORITA, MARIA 304.00 FIRST MOBILE TECHNOLOGIE 2,500.00 FISCHER BROS FRESH 883.26 FLESCH COMPANY INC, GORD 1,626.66 FLOWERWOOD 719.91 FOTO FAST 22.69 FOX VALLEY CHEMICAL CO 460.80 FOXCROFT MEADOWS INC 1,308.40 FRANKLIN, JAMES B 24.00 G IMPRESSIONS INC 80.00 GALLAGHER RISK MANAGEMEN 116.00 GALLS INCORPORATED 43.98 GANDOR, MARK 22.53 GARDEN QUARTER APTS 30.00 GEWALT, KARL 95.84 GITZKE, WILLIAM 186.45 r GJEORGIENSKI, GORANCO 70.00 GMIS INTERNATIONAL HEADQ 75.00 GOLD MEDAL PRODUCTS 1,285.25 GREAT LAKES FIRE & SAFET 763.86 GROWER EQUIPMENT & SUPPL 936.60 GUILDCRAFT ARTS & CRAFTS 84.35 HALOGEN SUPPLY COMPANY 4,543.38 June 19, 2006 Page 3 HARM'S FARM 297.83 HARRIS, TIM 46.00 HARRISON & ASSOCIATES IN 3,500.00 ILLINOIS SECTION AWWA 100.00 ILLINOIS STATE TREASURER 2,552.87 ILLINOIS TAX INCREMENT A 375.00 INNOVATIVE PACKAGING INC 258.04 IPPFA 750.00 JACOBS, ANGELA 35.00 JENSEN'S PLUMBING & HEAT 356.25 JOHNSON, AMY 72.00 JONES TRAVEL & TOUR 595.00 JP MORGAN TRUST COMPANY 1,200.00 JUNGMANN, MARLENE B 198.00 KALE UNIFORMS INC 1,054.40 KDS TECH SERVICES INC 483.75 KENO & SONS CONSTRUCTION 18,882.00 KIMBALL MIDWEST 800.09 KRUMMET, BILL 136.00 KTD INC 193.22 LAIDLAW TRANSIT SERVICES 1,620.26 LAKESIDE PEST CONTROL SE 91.00 LAMBERT, FRAN 100.00 LANG, DEBORAH 145.00 LEACH ENTERPRISES INC 196.02 LEONARDI'S FOOD SPECIALT 1,699.70 LET ME ARRANGE IT INC 650.00 LISAFELD, JEFF 98.25 LOCKER'S FLOWERS 66.00 LOVEJOY, PAM 10.00 LRD SYSTEMS & FORMS 798.00 MARCH, JESICA 20.00 MARTENSON, LYNN G 36.19 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 80.64 MCHENRY ANALYTICAL WATER 2,118.00 MCHENRY COMMUNITY HIGH S 28,178.00 MCHENRY COMMUNITY SCHOOL 38,739.00 +- MCHENRY COUNTY COUNCIL 0 114.00 MCHENRY COUNTY SUPPLY IN 324.65 MCHENRY FAVORITE SPORT C 108.75 MCHENRY FIRESTONE 1,209.00 MCHENRY KNIGHTS OF COLUM 272.00 MCHENRY NAPA 1,343.91 MCHENRY POLICE PENSION F 149,924.19 MCHENRY PUBLIC LIBRARY 2,186.00 MCHENRY TOWNSHIP FIRE PR 160.00 MERCURE, MICHELE 32.00 MERKEL, PETE 24.50 METEORLOGIX 3,228.00 MEYER JR, DONALD 216.00 MEYER MATERIAL COMPANY 1,296.91 MID AMERICAN WATER OF WA 619.35 MIDWEST ENVIRONMENTAL CO 19,900.00 MIDWEST METER INC 48,765.44 MINUTEMAN PRESS OF MCH 1,615.38 MOLNAR, JAMES 31.94 MOORE, KEVIN 98.00 MOTOROLA 1,500.00 MURDOCK INC 195.03 NATIONAL RECREATION AND 45.00 NATIONAL WATERWORKS 1,171.94 NCL OF WISCONSIN INC 427.40 NICOLET SCENIC TOURS 2,835.00 NICOLINO'S TRACKSIDE 30.00 NICOR GAS 2,009.85 NIEVES, LEO 147.74 NORTHERN ILLINOIS MEDICA 428.75 NORTHERN ILLINOIS POLICE 44.00 NORTHERN KEY & LOCK INC 205.80 NORTHESATERN IL REGIONAL 3,000.00 NORTHWEST ELECTRICAL SUP 782.26 NULLE, TARA 32.00 NWBOCA 45.00 O'HERRON CO INC, RAY 720.00 OCCUPATIONAL FOOTWEAR CO 126.97 OFFICE DEPOT INC 142.95 June 19, 2006 Page 4 OGDEN, KALI 36.00 "1.. ORIENTAL TRADING CO INC 261.04 OTTOSEN BRITZ KELLY COOP 2,755.50 PACE 12,130.52 PADRO, PEDRO 303.94 PAPROCKI, KRISTINE 91.70 PATTEN INDUSTRIES INC 191.20 PAYLINE WEST INC 589.08 PEAVEY COMPANY, LYNN 40.95 PECHOUS, ROGER 10.13 PEPSI-COLA GENL BOT 2,243.75 PETALS & STEMS 565.20 PITNEY BOWES INC 310.85 PPCT MANAGEMENT SYSTEMS 117.50 PRATHER, PAUL 147.74 PRECISION SERVICE & PART 41.50 PROSAFETY INC 75.73 QUICK, KATHLEEN 182.35 QUINLAN PUBLISHING CO IN 147.00 R & S DISTRIBUTORS INC 491.30 RADIOSHACK CORPORATION 7.01 RAYCRAFT-PITEL SEPTIC IN 375.00 REGNER, WILLIAM J 176.70 REICHERT CHEVROLET 153.67 REX AUTO BODY 1,701.01 RINGWOOD BP 54.00 RIVERSIDE BAKE SHOP 57.84 ROC CONSTRUCTION SUPPLY 149.82 RUSHING, RHONDA 60.00 RUSHING, RHONDA F LANG- 64.41 S&S WORLDWIDE INC 306.72 SAFE KIDS WORLDWIDE 60.00 SASAK, TODD 270.98 SCHATZ, DONALD L 195.00 SCHMITT, JON 87.19 _ SETTLERS MILL RDF 15,346.69 SEVERN TRENT PIPELINE SE 2,110.45 SEXTON, ERIC M 47.37 SHERMAN MECHANICAL INC 156.00 SIRCHIE FINGER PRINT LAB 251.86 SMITH ENGINEERING CONSUL 90,012.11 SMITH, JUDY 8.05 SPORTABLE SCOREBOARDS IN 5,335.54 SPORTSMANS CHOICE 100.00 ST PAULS EPISCOPAL CHURC 398.75 STANS OFFICE TECHNOLQGIE 647.00 STAPLES BUSINESS ADVANTA 300.44. STREVEL, ERICA 72.00 SWIFT CO INC, JOHN S 2,809.00 TAYLOR STREET PIZZA 40.00 TELEDYNE ISCO INC 1,811.25 THINK INK INC 29.64 THOMAS TRUCKING INC, KEN 2,300.00 THOMPSON ELEVATOR INSPEC 2,594.00 THOMPSON PUBLISHING GROU 817.00 THREE D DESIGN STUDIO LL 2,343.58 TONYAN & SONS INC, WILLI 4,920.00 TRAFFIC CONTROL & PROTEC 1,210.86 TURF PROFESSIONALS EQUIP 41,325.¢7 UHL, STEPHEN 345.00 VIKING CHEMICAL COMPANY 4,181.51 VIRGILS, LAURA L 1,625.00 WAREHOUSE DIRECT 270.00 WEBER, LAURA 72.00 WELLS, WENDY 54.00 WHOLESALE DIRECT INC 270.98 WILLIAM BROTHERS CONSTRU 138,932.80 WIRTZ, PAT 24.50 WITT, CINDY 1,750.00 YOUNG REMBRANDTS INC 315.00 ZMT INC 1,181.48 GRAND TOTALS 1,013,923.25 FUND TOTALS GENERAL FUND 365,721.55 PAGEANT FUND 100.00 BAND FUND 1,136.75 June 19, 2006 Page 5 ANNEXATION FUND 69,103.00 DEVELOPER DONATION FUND 132,922.18 TIF FUND 54,996.59 DEBT SERVICE-1997A FUND 900.00 CAPITAL IMPROVEMENTS FUND 17,468.11 WATER/SEWER FUND 133,240.89 BOND & INTEREST FUND 300.00 UTILITY IMPROVEMENTS FUND 174,012.62 RISK MANAGEMENT FUND 1,428.26 INFORMATION TECHNOLOGY FUND 23,465.73 RETAINED PERSONNEL ESCROW 32,041.24 POLICE PENSION FUND 7,086.33 TOTALS 1,013,923.25 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVE ORDINANCE GRANTING MINOR VARIANCE JOSH CARSTENS, 1502 NORTH GREEN STREET Director of Community Development Napolitano stated Applicant Josh Carstens of 1502 North Green Street is requesting a minor variance to allow placement of a hot tub within the required eight foot side and rear property line setback for pools/hot tubs. The Applicant proposes a two-foot setback from the interior side and rear property lines. Director Napolitano noted the Applicant has approached all of his neighbors regarding the variance. None of his neighbors has expressed concerns regarding the request. Director Napolitano noted with the constraints of the small lot and the 1,579 sf residence, the best location for the hot tub appears to be the one requested by the Applicant. The Planning and Zoning Commission, at a Public Hearing held on June 1, 2006, unanimously recommended approval of the request. Alderman Schaefer expressed approval regarding the letters of support from Mr. Carstens' surrounding neighbors. Motion by Schaefer, seconded by Santi, to accept the unanimous recommendation of the Planning and Zoning Commission to pass and approve an ordinance granting the request for a Minor Variance submitted by Josh Carstens for his property located at 1502 North Green Street, to allow placement of a hot tub set back two feet from the interior side and two feet from the rear property lines; subject to the Applicant applying for and receiving the necessary permits and inspections. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVE ORDINANCES AUTHORIZING ANNEXATION AND ZONING MAP AMENDMENT - RUTH GOY, 3014 WEST LINCOLN ROAD Director Napolitano stated Applicant Ruth Goy, property owner and resident of 3014 June 19, 2006 Page 6 West Lincoln Road, is requesting annexation and zoning map amendment of her property. ~' Director Napolitano noted Ms. Goy has a failed septic system and would like to connect to City sanitary sewer services. The subject property is comprised of .3 acre.. Director Napolitano further stated this matter was presented before the Planning and Zoning Commission at a Public Hearing held on June 1, 2006. The Commission unanimously recommended approval of the request for zoning map amendment to RS-4 High Density Single Family Residential District. Director Napolitano indicated that the Applicant would not be extending sewer along Emily Lane as required by the Subdivision Control and Development Ordinance. The only benefiting residents would be those in Hunterville Park Subdivision, who have chosen not to connect to the municipal sanitary sewer system. Extending the sewer along Emily Lane would create an unnecessary hardship on the Applicant. Alderman Murgatroyd inquired if .3 acre included both lots on the property. Director Napolitano responded in the affirmative. The house resides on both lots. Responding to an inquiry, Director Napolitano stated Staff recommended RS-4 zoning in order to remain consistent with the zoning of other properties in the area. In response to Alderman Murgatroyd's question, Director Napolitano stated there is a possibility the Applicant could knock down the existing residence and construct homes on each of the two lots, particularly in light of the RS-4 zoning. If the property were zoned RS- 2, this would not be possible, due to the larger lot requirements in the RS-2 district. Alderman Murgatroyd expressed concern regarding the possibility of re-subdivision. Alderman Condon concurred with Alderman Murgatroyd. Aldermen Peterson and Santi stated they would favor a restriction from additional curb cuts on Lincoln Road. Alderman Peterson preferred future curb cuts from this property be restricted to Emily Lane. Alderman Glab suggested adding restrictive language to the annexation agreement to address Council's concerns regarding the prohibition of additional access onto Lincoln Road. City Attorney McArdle noted if the Applicant is in agreement, a restriction could be added to the ordinance annexing the property. This ordinance would be enforceable. Alderman Glab stated concerns appeared to be centered on access to Lincoln Road. Alderman Murgatroyd repeated his concerns regarding additional access onto Lincoln Road. Ms. Goy addressed Council stating she agreed to the restriction of one existing access onto Lincoln Road from the subject property. Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to pass an ordinance annexing the property located at 3014 West Lincoln Road comprised of .3 ' acre, subject to the following: 1) No new access from the subject property to Lincoln Road shall be allowed; 2) If the subject property is subdivided or otherwise split, the newly created lot shall June 19, 2006 Page 7 have access to Emily Lane only; 3) Extension of municipal sanitary sewer lines along Emily Lane shall not be required; provided, however, if the subject property is subdivided or otherwise split so that a newly created lot has frontage on Emily Lane, sanitary sewer shall be extended along Emily Lane across the entire frontage of the subject property. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon, Low. Voting Nay: None. Absent: None. Motion carried. Motion by Murgatroyd, seconded by Wimmer, to accept the recommendation of the Planning and Zoning Commission to reclassify the property located at 3014 West Lincoln Road to RS4 High Density Single Family Residential District. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SPECIAL USE PERMIT FOR FAMILY NIGHT/TEEN CELEBRATION EVENT WITH LIVE MUSIC AT PETERSEN PARK -AUGUST 19, 2006 Management Assistant for Community Relations Hobson stated Stephanie Diedrich '- in conjunction with the Church of Holy Apostles is requesting permission for a Special Use Permit to host a Family Night/Teen Celebration with live music at Petersen Park Beach on Saturday, August 19, 2006. Management Assistant Hobson noted the event was held last year for three hours. This year it is being expanded to twelve hours, from 10:00 a.m. until 9:45 p.m. Management Assistant Hobson stated Staff believes the event will have minimal impact on City services and supports the request. Motion by Condon, seconded by Peterson, to accept Staffs recommendation to approve a request for a Special Use Permit for Family Night/Teen Celebration Event with I ive music at Petersen Park on Saturday, August 19, 2006 between the hours of 10:00 a.m. and 9:45 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. JOINT MEETING WITH MCHENRY PUBLIC LIBRARY DISTRICT REGARDING CONSTRUCTION OF NEW LIBRARY Mayor Low welcomed McHenry Public Library Executive Director Arlene Kaspik who introduced the following members of the McHenry Public Library Board: President Debra Gust June 19, 2006 Page 8 Trustee Bethany Murgatroyd "�- Vice President Karen Doran. City Administrator Maxeiner stated the purpose of discussion this evening is to determine if there is any interest between the City of McHenry and the McHenry Public Library District in pursuing a collaborative effort which would produce a new Library facility and a Recreation Center for the community. City Administrator Maxeiner presented a proposal which would include a 44,000 square foot library together with a City recreation center. The collaborative venture would require a good relationship between the City and the Library District. The proposal could include the following: - City would provide the shell of the building for the Library; - Library would complete the build-out of its facility; - City would structure a long-term lease to recover construction costs of the shell. City Administrator Maxeiner noted discussions are at very preliminary stages. Director Kaspik stated the Library District is seeking economy of scale and economy of construction. Mayor Low noted the City is seeking open discussion regarding the possible venture. Alderman Condon stated she is intrigued by the concept. She encouraged pursuit of the project. In response to Alderman Condon's inquiry, Director Kaspik stated the size of the current library is 28,000 square feet: 25,000 sf public space; 3,000 sf office/administration. Alderman Peterson inquired about the possibility of the Library expanding at its present site. Director Kaspik responded discussions have not evolved to that point as yet. Alderman Wimmer stated he likes the idea of a municipal campus and he encouraged continued discussions in pursuit of the project. Director Kaspik noted the Library is currently operating beyond its goals and expectations. The Library is at or near capacity in the current facility. Alderman Glab inquired about long-term Library plans for 10-15 years from now. Director Kaspik responded the Library Board is presently pursuing many varied concepts. The Board realizes that within the next 10-15 years, additional space may be required. Mayor Low concurred with Alderman Glab and reiterated discussions regarding the project are in very preliminary stages for both parties. Alderman Schaefer expressed his enthusiasm for moving forward with discussions. He concurred with issues regarding long-term growth for both the Library and the Recreation Center. He supported the idea of a municipal campus. Responding to Alderman Schaefer's concerns, Director Kaspik stated the Library projects a need for 60,000 sf to accommodate needs for the next 10-15 years. The Library Board believes June 19, 2006 Page 9 60,000 sf would not be sufficient as per their 20-year projection. Alderman Santi also supported the municipal campus concept. He noted he has concerns regarding a 20-30 year lease. He is intrigued with possible meeting rooms/conference rooms that could be used in conjunction with the recreation center. Alderman Murgatroyd noted there is a lot of work to be done prior to determining if this project can come to fruition. He opined it is definitely worth looking into. Mayor Low stated the purpose of tonight's discussion is to determine whether or not the Council is interested in pursuing such a project Director Kaspik invited Council and Staff to tour the Library facility. City Administrator Maxeiner inquired if a poll of the Library Board Trustees had been taken. Director Kaspik replied the Trustees are interested in pursuing the project. Mayor Low stated tonight's discussion was a good first step. She stated she looks forward to continuing conversations as the project has potential. Mayor Low thanked Executive Director Kaspik and the McHenry Public Library Board for bringing this idea forward. REQUEST TO WAIVE BID REQUIREMENTS AND APPROVE PROPOSAL TO REPAIR ADMINISTRATION AND POLICE DEPARTMENT HVAC SYSTEM FROM SHERMAN MECHANICAL IN AN AMOUNT NOT-TO-EXCEED $38,020 Assistant Director of Public Works Fink reported the HVAC Systems in Administration and the Police Department are consistently failing. Staff is requesting permission to waive bid requirements and approve a proposal to complete the repair of these systems. As Sherman Mechanical has been contracted to perform regular maintenance on the City's HVAC systems, it seems expeditious to accept their proposal to perform the repairs. The repairs include compressor and condenser coil replacement. The Sherman Mechanical proposal is in the amount of$38,020. Assistant Director Fink noted there is a line item in the 2006-2007 Fiscal Year Budget in the amount of $65,000 for building repairs. He stated the Public Works HVAC System and Parks and Recreation HVAC System were both replaced within the last two years. Motion by Glab, seconded by Peterson, to accept Staffs recommendation to waive the bid requirements and approve a proposal to repair Administration and Police Department HVAC System from Sherman Mechanical in an amount not-to-exceed $38,020. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. `�- Absent: None. Motion carried. June 19, 2006 Page 10 APPROVE ENGINEERING SERVICES AGREEMENT FOR CONSTRUCTION ~ OBSERVATION SERVICES FOR CENTRAL WASTEWATER TREATMENT PLANT (CWWTP) IMPROV81YIENTS WITH SMITH ENGINEERING CONSULTANTS INC IN AN AMOUNT NOT-TO-EXCEED $51,980 Director of Public Works Marcinko reminded Council at its April 17, 2006 regularly scheduled meeting, a contract was awarded to Keno and Sons for the CWWTP Improvements at a cost of $866,914. At that time, Smith Engineering Consultants Inc. was instructed to submit an Engineering Services Agreement for construction observation services associated with this project. Smith Engineering Consultants has submitted an Agreement in the amount of $51,980, approximately 6% of the construction cost of this project. Staff recommends approval of the Agreement. Director Marcinko acknowledged the attendance of Paul Gassman of Smith Engineering Consultants who was available to respond to any inquiries. Motion by Santi, seconded by Schaefer, to accept Staffs recommendation to authorize the Mayor's execution of an Engineering Services Agreement with Smith Engineering Consultants Inc. in the amount not-to-exceed $51,980 for construction observation services for the CWWTP Improvements Project. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVE POLICE DEPARTMENT REQUEST FOR: a) BUDGET AMENDMENT TO FY 2006-2007 BUDGET, GENERAL FUND IN THE AMOUNT OF $19,664.01: b) PURCHASE CROSSMATCH LIVE SCAN SYSTEM IN THE AMOUNT OF $16,615 Chief of Police O'Meara stated the Police Department entered into an agreement with NEC Solutions of America to procure a Live Scan System which will allow for electronic submittal of fingerprints to the State of Illinois. Due to circumstances beyond the control of the Police Department the acquisition of the Live Scan System did not occur during the last Fiscal Year which included funds set aside for its purchase. The money is still available in the General Fund through funds provided in a Department of Commerce and Community Affairs (DCCA) Grant in the amount of$19,564.01. The Police Department is requesting a budget amendment to the 2006-2007 Budget in the amount of the grant. Chief O'Meara noted the cost of the Live Scan System is $16,615. The Department is requesting authorization to purchase the CrossMatch Live Scan System in that amount. The balance of the grant money will be utilized for purposes that fall within the scope of the grant. Alderman Schaefer_ asked for clarification regarding the disparity between the amount of the DCCA Grant and the cost of the Live Scan System. Chief O'Meara explained the Grant is in the amount of $19,564.01. The cost of the Live Scan System is $16,615. The difference of approximately $3,000 would be used for cables, wires, etc. relating to the June 19, 2006 Page 11 project. Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation to: a) Approve a budget amendment to the Fiscal Year 2006-2007 Budget in the General Fund in the amount of$19,564.01; b) Approve the purchase of a CrossMatch Live Scan System in the amount of $16,615. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVE 2006/2007 MCHENRY COUNTY MUNICIPAL RISK MANAGEMENT AGENCY RENEWAL City Administrator Maxeiner stated the City is one of eight member communities of the McHenry County Municipal Risk Management Agency (MCMRMA). MCMRMA provides risk-financing mechanisms for funding workers compensation claims, property loss, general liability, and public officials insurance. MCMRMA also provides loss prevention and claims administration services for each of the eight member communities. City Administrator Maxeiner noted, although insurance rates have continued to rise, especially since September 11, 2001, the City of McHenry's commitment to reducing '— losses has resulted in a reduction in its renewal premiums for the second consecutive year. City Administrator Maxeiner reported this year's premium came in below the budgeted amount which will eliminate a need to dip into the City's reserves. This year's premium is in the amount of$513,699 payable in two installments as follows: July 1, 2006 $256,850 October 1, 2006 $256,849 City Administrator Maxeiner stated it is Staffs recommendation to authorize payment to MCMRMA for annual premiums in the amount of$513,699. Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to authorize payment for annual premiums to McHenry County Municipal Risk Management Agency in the amount of$513,699, payable as follows: July 1, 2006 $256,850 October 1, 2006 $256,849. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT Mayor Low expressed her gratitude to City employees for their hard work during the past weekend to assure that the many community events went smoothly. June 19, 2006 Page 12 Mayor Low thanked the McHenry Kiwanis for the great Soap Box Derby Event. ~ Mayor Low acknowledged Management Assistant for Community Relations Hobson for his participation at all events this past weekend. Mayor Low reminded Council this month's MCCOG meeting is being hosted by the Village of Richmond and McHenry County Board and is scheduled for Wednesday, June 2e at Magnolia's Restaurant in Richmond. COMMITTEE REPORTS Parks and Recreation Committee Chairman Alderman Peterson announced the minutes of the June 13, 2006 Committee Meeting will be forthcoming. STAFF REPORTS There were no Department Head Reports. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:37 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carved. The Meeting was adjourned at 8:37 p.m. MAYOR ITY L K