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HomeMy WebLinkAboutMinutes - 07/31/2006 - City Council REGULAR MEETING JULY 31, 2006 A Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, July 31, 2006 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Murgatroyd, Wimmer, and Peterson. Absent: Schaefer and Condon. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, Chief of Police O'Meara, City Clerk Jones, Assistant Administrator Martin, Director of Public Works Marcinko, Director of Community Development Napolitano, Director of Parks and Recreation Merkel. Absent: Management Assistant for Community Relations Hobson. PUBLIC HEARING: FOURTH AMENDMENT TO BUSCH-KNOX ANNEXATION AGREEMENT Mayor Low opened the Public Hearing at 7:31 p.m. for the proposed Fourth Amendment to the Busch-Knox Annexation Agreement and stated, due to the absence of two aldermen, this matter is being deferred to the August 7, 2006 regularly scheduled meeting of Council. She requested a motion from the floor continuing this Public Hearing to August 7, 2006. Motion by Murgatroyd, seconded by Wimmer, to continue the Public Hearing regarding the proposed Fourth Amendment to the Busch- Knox Annexation Agreement to the August 7, 2006 regularly scheduled Council meeting. Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Schaefer, Condon. Motion carried. The Public Hearing was recessed at 7:32 p.m. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Wimmer, seconded by Santi, to approve the Consent Agenda as presented: A. Approve final pay request for demolition of 1110 North Green Street —American Demolition Corporation in the amount of$110,000; B. Approve surety bond release and acceptance of Legend Lakes Neighborhood 3; C. Accept proposal from USFilter to refurbish clarifiers at the SWWTP in the amount of$13,111; D. Approve request to connect to Police Alarm Panel — Raymond's Johnsburg Bowl E. Approve Block Party Request to include live entertainment, special event �- liquor license, and waiver of all associated fees — Polish Legion of America Veterans Annual Block Party; F. Approve request for use of Knox Barn, temporary sign permit, and waiver of July 31, 2006 Page 2 all associated fees for the McHenry Jaycees Annual Haunted House; G. Approve picnic permit requests; H. Approve Block Party requests: Ron Bielski, Mill Creek Subdivision Wendy Biggerstaff, Legend Lakes Subdivision Dave and Laurie Schachtner, Trails of Winding Creek Subdivision 1. Approve City Council Minutes: July 10, 2006 regularly scheduled meeting July 17, 2006 regularly scheduled meeting. Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Schaefer, Condon. Motion carried. REQUEST FOR HONORARY STREET SIGN Assistant Administrator Martin noted Council, at its July 17, 2006 regularly scheduled meeting, approved modification to the Honorary Street Sign application process and approval criteria which would allow for approval of this evening's request. Assistant Administrator Martin stated the Honorary Street Sign request before Council this evening is to honor Collier E. Barcus who lost his life in service to our country in Iraq. Staff and Mayor Low have reviewed the application submitted by Collier's mother, Sandra Barcus, and believe the newly-revised criteria for this program have been met. Staff recommends designating the corner of John Street and Green Street as "Honorary Spc. Collier E. Barcus Way". Alderman Wimmer opined this is the most appropriate application for Honorary Street Sign designation to come before Council at this time. Alderman Santi noted he is touched by the application, and also that in his mind it would serve as a symbol of honoring all men and women of the McHenry community who have died in the line of duty defending our country, and thanked the family for bringing Collier's achievements to Council's attention. Alderman Glab concurred stating the designation of the honorary street is a fitting tribute to Mr. Barcus. He suggested Staff secure the appropriate military designation which could be included on the honorary sign. Assistant Administrator Martin stated he would secure the appropriate military language for the sign. Motion by Wimmer, seconded by Murgatroyd, to accept Mayor Low and Staffs recommendation to approve a resolution designating the comer of John Street and Green Street as an honorary street entitled "Honorary Spc. Collier E. Barcus Way". Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Schaefer, Condon. Motion carried. July 31, 2006 Page 3 REQUEST FOR CLASS A LIQUOR LICENSE — KHAYAT ENTERPRISE D/B/A FATMAN TAVERN MCHENRY, 2314 WEST ROUTE 120 �-- Mayor Low stated an application for a Class A liquor license was submitted by Khayat Enterprise to operate Fatman Tavern McHenry at 2314 West Route 120. Mayor Low noted the applicant intends to open a bar/restaurant with live entertainment at this location. Mayor Low acknowledged a conditional use permit exists on the site to allow this type of use. Mayor Low stated she is impressed with the applicant's plans for the location, noting the applicant is a family having previous experience in this type of operation. Mayor Low noted all appropriate paperwork and fees have been submitted. The applicant and his manager have been fingerprinted. The Fatman Tavern McHenry staff will be required to attend BASSETT training classes. Mayor Low recommended the request for a Class A liquor license be approved pending satisfactory fingerprinting results, and the approval of an ordinance increasing the number of Class A liquor licenses from twenty-four to twenty-five. Alderman Glab expressed his support of the establishment. Motion by Santi, seconded by Wimmer, to accept Mayor Lows recommendation as Liquor Commissioner to approve the request for a Class A Liquor License from Khayat Enterprise d/b/a Fatman Tavern McHenry, located at 2314 West Route 120, subject to satisfactory fingerprinting results; and to approve an ordinance increasing the number of Class A Liquor Licenses from twenty-four to twenty-five. Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Schaefer, Condon. Motion carried. REQUEST FOR AUTHORIZATION TO ISSUE REQUESTS FOR PROPOSALS FOR REDEVELOPMENT OF THE FORMER MEDICAL ARTS BUILDING SITE, 1110 NORTH GREEN STREET Director of Community Development Napolitano stated Council authorized Requests for Qualifications (RFQ) for potential developers of the former Medical Arts Building site located at 1110 North Green Street. Director Napolitano noted nineteen packets were sent out to potential RFQ candidates. Only three firms responded to the request by the deadline. The Evaluation Team is currently reviewing the responses and compiling a list of qualified finalists. This will be accomplished by August 3, 2006. Director Napolitano stated Staff is now requesting Council authorization to issue Requests for Proposal to the finalists selected by the Evaluation Team. Alderman Murgatroyd encouraged continuing forward movement with this project. '�-- Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to authorize the issuance of Requests for Proposals to finalists selected by the Evaluation Team for the redevelopment of the former Medical Arts Building site located at 1110 North July 31, 2006 Page 4 Green Street. "�- Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson. Voting Nay; None. Absent: Schaefer, Condon. Motion carried. APPROVE ADDENDUM TO ENGINEERING SERVICES AGREEMENT FOR ADDITIONAL WORK PERFORMED RELATING TO THE DESIGN OF THE MUNICIPAL CENTER DRIVE EXTENSION — SMITH ENGINEERING CONSULTANTS, IN THE AMOUNT OF $39,760 FOR A TOTAL CONTRACT AMOUNT OF $102,005.60 Director of Public Works Marcinko reminded Council approval was granted at its November 15, 2004 regularly scheduled meeting to authorize an Engineering Services Agreement with Smith Engineering Services (SEC) for the design of the Municipal Drive extension. Due to several changes and alterations in the layout of the extension, SEC has encountered additional costs in designing this project. Consequently, SEC has submitted an addendum to the original Agreement in the amount of $39,760 which results in a total design cost of $102,005.60. Director Marcinko noted the fact that the proposed extension has reverted back to the original design will result in a construction cost savings to the City. Alderman Santi inquired how much savings would be realized with the return to the , original design. City Engineer Robert Wegener of SEC, who was in attendance, responded the savings would be approximately$250,0004300,000. Alderman Glab opined the additional cost for the design of the project seems high, especially since the design is reverting back to the one which was initially in place. City Engineer Wegener responded many hours have been spent in attempting to inform the adjacent property owner of the various ways the extension could be staked, verifying the need for dedicated right-of-way, staking and laying out the possible right-of-way radii, etc. Motion by Murgatroyd, seconded by Santi, to accept Staff s recommendation to approve an addendum to the Engineering Services Agreement with Smith Engineering Consultants relating to the design of the Municipal Center Drive Extension in the amount of $39,760 for a total contract amount of$102,005.60. Voting Aye: Santi, Murgatroyd, Wimmer, Peterson. Voting Nay: Glab. Absent: Schaefer, Condon. Motion carried. APPROVE THE FOLLOWING FOR THE EXTENSION OF MUNICIPAL CENTER DRIVE _ PROJECT: A. AWARD OF BID TO BERGER EXCAVATING CONTRACTORS INC IN AN ESTIMATED AMOUNT OF $1,337,570: AND B. ENGINEERING SERVICES AGREEMENT FOR CONSTRUCTION July 31, 2006 Page 5 OBSERVATION — SMITH ENGINEERING CONSULTANTS INC IN THE AMOUNT NOT-TO-EXCEED $127,929 Director Marcinko reminded Council approval was granted at its April 17, 2006 regularly scheduled meeting to advertise for bids for the Municipal Center Drive Extension project. Bid specifications were prepared, bids were sought and opened on July 5, 2006. One bidder responded to the request. Berger Excavating Contractors of Wauconda, Illinois submitted a bid in the amount of$1,337,570. Director Marcinko noted Smith Engineering Consultants (SEC) has submitted an Engineering Services Agreement for part time construction observation and staking services for this project in the amount of$127,929. Director Marcinko stated it is Staffs recommendation to award a contract to Berger Excavating Contractors and to enter into an Engineering Services Agreement with SEC for this project as stated. Alderman Peterson inquired about the proposed timetable for this project. Director Marcinko stated, if approved, the project would commence next week. Alderman Glab inquired about the percentage of cost and possible overlapping of services between the design agreement and the construction observation agreement. City Engineer Wegener responded there would be no overlapping of services. Alderman Glab expressed concern regarding safety issues while the project is underway. Responding to further inquiry, Director Marcinko stated there is a targeted completion date of the third week in November 2006. Motion by Murgatroyd, seconded by Wimmer, to accept Staffs recommendation to: 1. award a contract to Berger Excavating Contractors Inc for the Municipal Center Drive Extension in an estimated amount of$1,337,570; and 2. approve and authorize the Mayor's execution of an Engineering Services Agreement for part time construction observation of the Municipal Center Drive Extension Project— Smith Engineering Consultants Inc in the amount not-to-exceed $127,929. Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Schaefer, Condon. Motion carried. APPROVE REQUEST TO WAIVE BID REQUIREMENTS AND AUTHORIZE PURCHASE FAULT TOLERANT SERVER AND NETWORKED STORAGE UNIT FROM CDW-G AT A COST NOT-TO-EXCEED $79,000 '�-- Assistant Administrator Martin stated the City is in need of a Fault Tolerant Server and Networked Storage Unit. Installation of the Fault Tolerant Server provides a system that virtually never needs to be shut down as all of the data is backed up while the system July 31, 2006 Page 6 is in operation. Assistant Administrator Martin noted Staff is simultaneously proposing the installation of a Storage Attached Network(SAN) to provide file storage for the system. Assistant Administrator Martin stated only two dealers sell this type of server and file storage system; Staff has secured proposals from both vendors. Staff is requesting waiver of the bid process and authorization to purchase the equipment from the low bidder, CDW-G of Vernon Hills, Illinois. Technical support and training is also being provided. Assistant Administrator Martin noted this item was included in the 2006-2007 Fiscal Year approved budget. Responding to an inquiry, City Administrator Maxeiner stated three years is standard life expectancy for computer equipment. Alderman Murgatroyd opined it is good that additional storage is being factored into the purchase. Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to waive the bidding requirements for the purchase of a Fault Tolerant Server and Networked Storage Unit, and to approve the purchase of a Fault Tolerant Server and Networked Storage Unit from CDW-G at a cost not-to-exceed $79,000. Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Schaefer, Condon. Motion carried. MAYOR— STATEMENT AND REPORT Mayor Low reported late last week she became aware of an Alliance Bible Church event scheduled for Tuesday, August 1" between 6:30 p.m. and 8:30 p.m. in Veterans Memorial Park. Mayor Low stated the church intends to host a worship service and was unaware that Council permission was required. There will be approximately 100 participants. Mayor Low noted there would be no impact on City Staff. Mayor Low stated she intends to approve the request if there is no opposition by Council. COMMITTEE REPORTS Parks and Recreation Committee Chairman Alderman Peterson announced a committee meeting has been scheduled for Wednesday, August 9, 2006 at 7 p.m. in the Council Chambers. The purpose of the meeting is to provide an opportunity for public input regarding the Preliminary Master Plan for Parks and Recreation. Transportation Commission Chairman Alderman Wimmer announced a commission meeting has been scheduled for Monday, August 7, 2006 at 6:30 p.m. in the Aldermen's Conference Room. - STAFF REPORTS There were no Staff Reports. July 31, 2006 Page 7 ' FUTURE AGENDA ITEMS Alderman Glab reported the off-site advertising sign at the comer of Bull Valley Road and Crystal Lake Road is in poor condition. Director Napolitano responded the owner will be coming before Council for a variance on August 14, 2006. ADJOURNMENT Motion by Wimmer, seconded by Santi, to adjourn the meeting at 7:59 p.m. Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Schaefer, Condon. Motion carried. The Meeting was adjourned at 7:59 p.m. r. MAYOR CITY CL Tn ,t