HomeMy WebLinkAboutResolutions - RS-98-23 - 11/11/1998 - Assistant Administrator JobRESOLUTION NO. RS-98- 23
A RESOLUTION PROVIDING FOR APPROVAL OF JOB
DESCRIPTION AND INCREASE IN GRADE LEVEL FOR
ASSISTANT ADMINISTRATOR.
WHEREAS, the Finance Committee of the City of McHenry met on
October 14, 1998 for the purpose of discussing Personnel Issues including Job
Classifications; and
WHEREAS, the Finance Committee of the City of McHenry by a 3-0
vote, recommended approval of the job description and reclassification in the
Job Classification Chart, Appendix B-1 of the City of McHenry Personnel
Policy, as follows:
Assistant Administrator shall be moved from Grade 11 to Grade 13;
and
WHEREAS, the Finance Committee of the McHenry City Council
hereby recommends the approval of the Assistant Administrator job
description and change to the Job Classification Chart, Appendix B-1 of the
City of McHenry Personnel Policy as above -mentioned; and
WHEREAS, the McHenry City Council accepts the recommendation
of the Finance Committee.
NOW THEREFORE, BE IT RESOLVED, the Mayor and City Council of
the City of McHenry go on record approving the Assistant Administrator job
description and modification of the Job Classification Chart, Appendix B-1 of
the City of McHenry Personnel Policy as stated herein.
BE IT FURTHER RESOLVED, that this resolution be incorporated into
the minutes of this meeting and the City of McHenry Personnel Policy be
amended accordingly.
JLI
even . Cuda, Mayor
ATTEST:
nn ,
Pamela J. Althoff City Cl r '
Dated: November 11 1998.
JOB TITLE:
DEPARTMENT:
FLSA CLASS:
WAGE GRADE:
REPORTS TO:
APPROVED:
Job Summary
Assistant Administrator
Administration
Regular Full -Time, Exempt
13
City Administrator
October 14, 1998
This highly responsible administrative position manages the development and ongoing
administration of the City budget process; maintenance of the City accounting system;
and the management of related administrative functions including data processing,
purchasing, and overseeing personnel activities. This employee has direct supervisory
responsibility for all City fiscal operations. The primary responsibilities are, budgeting
for, receiving, accounting for, and expending all City monies, as well as acting as the
City Administrator in the Administrator's absence. The Assistant Administrator works
under the direction of the City Administrator.
Job Duties and Responsibilities
Assume responsibility for all Federal, State and County fiscal reports and for monthly
financial reports to the City Council; assist the City Administrator in the preparation
of the annual budget; oversee the Finance Office's participation in the annual audit;
and handle the investment of all City funds (within tightly controlled legal guidelines).
Plan, direct, organize, communicate, and control City fiscal operations. Maintenance
of the accounting and computer systems; review the work of all subordinate
accounting office personnel; oversee the purchasing of all City materials, equipment,
supplies and services and administer any ongoing contracts.
Advise department heads, City Administrator, Mayor, and the City Council on fiscal
policies, interpretations, procedures and problems; write equipment and procedure
specifications for RFP's on bid purchases.
Prepare the finance portion of agenda for City Council meetings; prepare brief
summaries of Council fiscal actions for public information release; maintain awareness
of proper safety procedures and guidelines and apply these in performing daily
activities and task; and, perform other work as required.
Assist City Administrator in the acquisition of grants, maintain contacts/resources
relative to sources offering grants.
Direct, organize, and coordinate the recruitment process for new employees, including
development and administration of entrance and exit procedures. Work closely with
Department Heads in the evaluation of candidates to develop a hiring recommendation
to the City Administrator for approval by the Mayor and City Council.
Maintain pay -plan, step schedule. Conduct and analyze salary surveys.
JOB TITLE: Assistant Administrator
Page 2
Job Duties and Responsibilities
Represent the City on the McHenry County Municipal Risk Management Agency Self
Insurance Pool. Administer safety and accident prevention programs recommended
by MCMRMA.
Monitor compliance with laws relating to EEOC, Harassment Policies,
Rightful/Wrongful Discharge, Drug and Alcohol Testing, Discrimination Laws,
Americans with Disabilities Act, etc.
Administer the City's insurance programs; processing of claims; and all employee
benefit programs, including but not limited to: Health, Dental, Vision, Life, IMRF,
Police Pension, PEBSCO, and Section 125.
Maintain personnel records and logs; assist in labor negotiations; other special projects
as assigned.
Minimum Qualifications
Bachelor's Degree in Public or Business Administration, Accounting, Financial
Management, or closely related field. Four to six years progressively responsible
experience in managing financial operations of a city government. Comprehensive
knowledge of modern principles and practices of public financial management,
administration, budget preparation, and accounting.
10/14/98