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HomeMy WebLinkAboutMinutes - 01/03/2005 - City Council REGULAR MEETING
JANUARY 3, 2005
The Regular Meeting of the McHenry City Council was called to order by Mayor Low
at 7:30 P.M. on Monday, January 3, 2005 in the Council Chambers of the Municipal
Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd,
Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City
Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Chief of Police O'Meara
Director of Public Works Marcinko, Director of Finance Kline, Director of Community
Development Napolitano, Director of Parks and Recreation Merkel. Absent: None...
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak at the Ten Minute Public Input Session.
CONSENT AGENDA
Motion by Murgatroyd, seconded by Bolger, to approve the Consent Agenda as
presented:
A. Award of Bid for purchase of Municipal Center CCTV Security System to
Communications Direct Inc.
B. Police Department purchase of 24 Reconditioned Hand-Held Radios from
Communications Direct Inc.;
C. Request to Advertise for Bids for printing services for three 2005/2006 Parks and
Recreation Department Seasonal Brochures and four 2005 Municipal
Newsletters;
D. Final Pay Request for Olde Mill Ponds Overflow Storm Sewer Project — Gluth
Brothers Construction Inc.;
E. City Council Minutes:
December 13, 2004 regularly scheduled meeting.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO BLOCK CERTAIN PORTIONS OF GREEN STREET AND TO DIRECT
CITY STAFF TO ASSIST IN ANNUAL SOAP BOX DERBY ON SATURDAY, JUNE 18,
2005— KIWANIS CLUB OF MCHENRY
Mayor Low introduced Community Projects Coordinator Bill Hobson. Community
Projects Coordinator Hobson informed Council that the McHenry Noon Kiwanis Club is
seeking permission to hold the 3`d Annual All-American Soap Box Derby in McHenry on
June 18, 2005, with practice events scheduled for June 4, 2005.. Mr. Hobson noted the
event is scheduled a week earlier than in previous years to avoid scheduling conflicts with
events in surrounding communities. r
Mr. Hobson stated the races would begin at 9:00 a.m. and run until approximately
3:00 p.m. A small parade would follow st�rting at Sullivan Foods parking lot at 4:00 p.m.
and continue along the event route. The parade is expected to last approximately 15
minutes and would include the day's participants, an Event Marshal, the Mayor, Little Miss
Peanut, a Police Department Squad car, a Fire Department truck and a marching band.
January 3, 2005
Page 2
The final heat of the race and an awards ceremony would follow the parade beginning at
approximately 4:30 p.m. and end at approximately 6:00 p.m.
Mr. Hobson informed Council that the Kiwanis Club would be promoting and staffing
the event. Additionally, the Kiwanis Club would be responsible for notifying area residents.
Rain dates have been scheduled for June 5, 2005, for the practice events, and June 19,
2005 for the Soap Box Derby, should the need arise.
The Kiwanis Club is requesting the following from the City:
• Street Closings. The City would need to close Waukegan Road from Third Street to
East Campus from 7:00 a.m. to 6:00 p.m. on the day of the event and for a portion
of the practice day. Green Street would have to be closed intermittently at the
Waukegan Road intersection while races are underway. Traffic would be permitted
to proceed through the intersection between races, except between 4:00 p.m. and
6:00 p.m. to allow for the parade and race finals.
• Police Support. Two Police Officers would be needed during the event to control
the Waukegan Road/Green Street intersection. The assistance of the Citizen's
Police Academy Auxiliary is being requested for the event, as they were a great
help during last year's event.
• Signage and Barricades. Signage and barricades would be needed to alert drivers
in the area of closed roads. Cones would be required to mark off the course.
• Bleachers and Garbage Cans. Six sets of bleachers would be needed to provide
spectator seating and additional garbage cans are requested along the route.
• Reviewing Stand and Public Address System. A reviewing stand and PA system
are requested at the finish line, in order to judge races and make announcements.
Motion by Bolger, seconded by Peterson, to accept Staffs recommendation to
approve the Kiwanis Noon Club request to hold the 3`d Annual Official Soap Box Derby
Event on June 18, 2005 on Waukegan Road, and a practice event scheduled for June 4,
2005, together with the following to be provided by the City of McHenry:
• Street Closings. Waukegan Road from Third Street to East Campus to be closed
from 7:00 a.m. to 6:00 p.m. on the day of the event and for a portion of the practice
day. Green Street would have to be closed intermittently at the Waukegan Road
intersection while races are underway. Traffic would be permitted to proceed
through the intersection between races, except between 4:00 p.m. and 6:00 p.m. to
allow for the parade and race finals.
• Police Support. Two Police Officers provided for the event to control the Waukegan
Road/Green Street intersection. Assistance of the Citizen's Police Academy
Auxiliary would also be provided.
• Signage and Barricades. Signage and barricades to alert drivers in the area of
closed roads. Cones to mark off the course.
• Bleachers and Garbage Cans. Six sets of bleachers to provide spectator seating
and additional garbage cans along the route.
• Reviewing Stand and Public Address System. A reviewing stand and PA system at
the finish line to facilitate judging races and making announcements.
January 3, 2005
Page 3
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
.� Absent: None.
Motion carried.
REQUEST TO TRANSFER CLASS B-3 LIQUOR LICENSE TO DLBLB ENTERPRISES
INC. D/B/A WHITE HEN PANTRY, 3808 WEST ELM STREET
Mayor Low noted David and Loreen Robaczewski purchased the local White Hen
Pantry franchise and are requesting the transfer of the Class B-3 Liquor License. Mayor
Low reminded Council that in August 2004 White Hen Pantry, Inc. assumed ownership of
the franchise store, located at 3808 West Elm Street, pending sale of the franchise to a
new owner.
Mayor Low informed Council that the Robaczewski's have attended Techniques of
Alcohol Management training, which is provided by White Hen, Inc. Additionally, the
Robaczewski's are conversant with the State of Illinois Liquor Control regulations, and they
would be personally managing the store. Mayor Low stated all required paperwork has
been submitted, transfer fees have been paid, and fingerprints have been taken by the
McHenry Police Department.
Mayor Low as Liquor Commissioner recommends Council approve the transfer of
the Class B-3 Liquor License to David and Loreen Robaczewski of DLBLB Enterprises,
Inc. d/b/a White Hen Pantry, located at 3808 West Elm Street, subject to receipt of
satisfactory fingerprint results.
Motion by Condon, seconded by Peterson, to accept the Mayor's recommendation
to approve the transfer of the Class B-3 Liquor License to David and Loreen Robaczewski
of DLBLB Enterprises, Inc. d/b/a White Hen Pantry, located at 3808 West Elm Street,
subject to receipt of satisfactory fingerprint results and all employees involved in the sale
of alcohol attending BASSETT training classes.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AWARD OF BID FOR JAYCEE PARK PLAYGROUND RENOVATIONS — FRITZ
LANDSCAPING
Director of Parks and Recreation Merkel informed Council that Jaycee Park is the
last large renovation of a playground in the multi-year project. Council in June 2004
approve a contract with 31) Design Studio to redesign Jaycee Park and to prepare bid
specifications for this project. Bids were sought and opened on December 21, 2004. The
lowest responsible bidder was Fritz Landscape in the amount of$113,478.30
�- Director Merkel stated the renovation of the park is included in the 2005 budget in
the amount of $100,000. During the planning process, installation of asphalt paths to
improve pedestrian access within the park, together with the planting of new trees, was
January 3, 2005
Page 4
recommended, adding to the renovation costs of the project. The cost for these additional -�-
improvements if$11,064.
Motion by Condon, seconded by Wimmer, to accept Staffs recommendation to
award the bid for the Jaycee Park Playground Renovations to Fritz Landscaping of
Wauconda, Illinois, in an amount not-to-exceed $113,478.30.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AWARD OF CONTRACT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR
JAYCEE PARK PLAYGROUND RENOVATIONS—3D DESIGN STUDIO
Director Merkel reiterated that Council approved a contract received from 3D
Design Studio of Grayslake, Illinois for design services for the renovation of Jaycee Park
at the June 21, 2004 regular City Council meeting. The planning phase of the project has
been completed and 3D Design Studio has submitted a contract for construction
administration services for the renovation of the Jaycee Park Playground and path
installation, in the amount of$5,725, in order to complete the project.
Motion by Peterson, seconded by Condon, to accept StafFs recommendation to
approve a contract with 3D Design Studio to provide Construction Administration Services
for the renovation of the playground and path installation at Jaycee Park, in an amount
not-to-exceed $5,725.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AWARD OF BID FOR BULL VALLEY ROAD/RIDGEVIEW DRIVE TRAFFIC SIGNAL
INSTALLATION — HOME TOWNE ELECTRIC, INC.
Director of Public Works Marcinko reiterated to Council that at the October 18, 2004
regular City Council meeting Council approved the request to solicit bids for installation of
a traffic signal at the intersection of Bull Valley Road and Ridgeview Drive.
Director Marcinko stated the engineer's estimate for the project is $169,784.50.
Three bids were received for the project. Each bid was tabulated and checked to assure
accuracy. The contractor submitting the lowest bid is Home Towne Electric, Inc. of Lake
Villa, Illinois with a bid of $179,881.50. Director Marcinko noted the bid is $10,097.00 in
excess of the engineer's opinion of probable cost, which is due to the cost of the controller
for the signals. --
Responding to Alderman Murgatroyd's inquiry, Director Marcinko assured Council
the only additional cost to the City for this project would be inspection of the signal
following installation, which would be substantially completed by mid-May 2005.
January 3, 2005
Page 5
Motion by Glab, seconded by Bolger, to accept Staffs recommendation to award a
contract with Home Towne Electric, Inc., for installation of the Bull Valley Road/Ridgeview
Drive traffic signal installation, in an amount not-to-exceed $179,881.50.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ENGINEERING SERVICES AGREEMENT FOR RIVER ROAD CORRIDOR SANITARY
SEWER STUDY— BAXTER AND WOODMAN
City Administrator Maxeiner informed Council that Staff has received a number of
inquiries regarding development opportunities along the City's eastern corporate
boundaries. In particular Staff has received inquiries regarding the possible connection of
the Roberts property to City services.
City Administrator Maxeiner noted the River Road and Chapel Hill Road corridors
are not currently serviced by City water and sewer. Additionally, the mains in the abutting
service areas are not adequately sized to handle new growth. Staff has ascertained that
prior to having any meaningful discussions about annexing the properties in question
details regarding utilities need to be addressed.
Staff requests an Engineering Services Agreement with City Engineers Baxter and
--� Woodman be initiated to address unanswered questions regarding utilities for the
properties in question. Specifically, the engineering study would identify the size of the
sanitary sewer main required to serve the area, the preferred location of the future main,
and cost estimates. Staff has determined this information is vital for discussions with
developers in the River Road corridor. Staff is recommending Council approve an
Engineering Services Agreement with Baxter and Woodman for the River Road Corridor
Sanitary Sewer, in an amount not-to-exceed $6,600.
Motion by Murgatroyd, seconded by Bolger, to accept Staffs recommendation to
approve an Engineering Services Agreement with Baxter and Woodman for the River
Road Corridor Sanitary Sewer, in an amount not-t- exceed $6,600.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
Mayor Low informed Council that on the Thursday preceding Christmas she visited
the Garden Quarter Resource Center with Chief of Police O'Meara. She stated the facility
is very impressive and the visit was enjoyable.
Mayor Low stated on Monday, January 24, 2005, the City would be hosting a
Special Meeting in support of the Character Counts program. The meeting will begin at
January 3, 2005
Page 6
7:30 p.m. in the Council Chambers. Deputy Chief Brogan and Officer Adams will provide a -�
presentation. Mayor Low encouraged attendance by elected officials and Staff.
COMMITTEE REPORTS
Chairman Alderman Peterson announced a Parks and Recreation Committee
meeting is scheduled on January12, 2005 at 7:00 p.m. in the Aldermen's Conference
Room.
DEPARTMENT HEAD REPORTS
City Administrator Maxeiner informed Council the VOA and Associates display of
the Riverwalk Project, which has been in the atrium of the Municipal Center, was damaged
and has been sent back to VOA for repair. He noted installation of a closed circuit
television system would be invaluable to inhibit recurrence of similar incidents in the future.
He expressed thanks to Council for their award of the bid to Communications Direct, Inc.
for the purchase of a closed circuit television system.
FUTURE AGENDA ITEMS
There were no future agenda items discussed.
EXECUTIVE SESSION: PERSONNEL
Motion by Bolger, seconded by Glab, to go into Executive Session to discuss
Personnel at 7:47 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, ,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 7:58 p.m.
Motion by Wimmer, seconded by Murgatroyd, to go back into Open Session at 8:33
p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:33 p.m.
OPEN SESSION
Motion by Murgatroyd, seconded by Condon, to approve the following:
• Promotion of Douglas Martin from the position of City Planner to the position of
Assistant to the City Administrator, Grade 17, Step 7, at a salary of $62,461
annually;
• Promotion of William Hobson from the position of Community Projects Coordinator
to the position of Management Assistant for Community Relations, Grade 13, Step
January 3, 2005
Page 7
4, at a salary of$48,276 annually, and
• Promotion of Kristine Paprocki from the position of Human Resource Specialist to
Human Resource Manager, Grade 13, Step 3, at a salary of$46,681 annually.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Condon, seconded by Murgatroyd, to adjourn the meeting at 8:35 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjo ned at 8:35 p.m.
jaea"-? d C,
MAYOR ITY C ER