HomeMy WebLinkAboutMinutes - 10/03/2005 - City Council REGULAR MEETING
OCTOBER 3, 2005
The Regular Meeting of the McHenry City Council was called to order by Mayor Low
at 7:30 P.M. on Monday, October 3, 2005 in the Council Chambers of the Municipal
-- Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer,
Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance
were: City Administrator Maxeiner, Assistant to the City Administrator Martin, City Clerk
Jones, City Attorney McArdle, Chief of Police O'Meara, Assistant Director of Public Works
Fink, Director of Community Development Napolitano, Director of Parks and Recreation
Merkel and Community Relations Management Assistant Hobson. Absent: Director of
Public Works Marcinko.
TEN MINUTE PUBLIC INPUT SESSION
Wilbert Hecht of Cherry Valley, Illinois addressed Council regarding issues he has
previously expressed regarding plot ownership in the Woodland Cemetery. He stated the
Woodland Cemetery Association has sold the plots illegally and requested City of
McHenry assistance on his behalf. He stated he has previously requested the City's
assistance and is once again before Council seeking resolution to his problem with plot
ownership and illegal sale.
PUBLIC HEARING: REQUEST FOR ANNEXATION AGREEMENT, ANNEXATION,
ZONING MAP AMENDMENT, CONDITIONAL USE PERMIT, AND VACATION OF
MARYETTA STREET- LIVING SPRINGS OF MCHENRY LLC
Mayor Low at 7:45 p.m. opened a Public Hearing regarding the request for
annexation agreement, annexation, zoning map amendment, conditional use permit and
vacation of Maryetta Street by Living Springs of McHenry LLC. Mayor Low noted the
applicant provided Council with a lengthy presentation of their proposed supportive living
facility in July 2005.
Responding to an inquiry, Director of Community Development Napolitano stated if
the proposed supportive living facility ceases operation on the site, the property would
revert to an over-55 age-restricted facility.
In response to an inquiry by Alderman Santi, applicant Steve Barrett stated the
height of the building peak is 45'; the eave height is 33 feet. Alderman Santi inquired if the
applicant intended to maintain the natural elements at the southern property line. Mr.
Barrett responded in the affirmative.
Alderman Glab inquired as to the date of dedication of Maryetta Street. He opined it
was not the City's right to vacate the right-of-way as it is not owned by the City. Attorney
for the applicant Christina Dahlman stated all documents indicate Maryetta Street is a
public road. Ms. Dahlman stated she would provide Council with documentation regarding
the dedication of Maryetta Street.
Alderman Peterson inquired as to access of Cold Springs Park. Director Napolitano
responded the Crystal Lake Road Sub-Area Plan is currently being developed. A new
�- access point to the park is being discussed. Director Napolitano stated there is ample
opportunity to create a new access point for this park. He noted the park is currently being
accessed from Ponca Street, which is outside the City limits.
October 3, 2005
Page 2
Alderman Condon expressed concern that the City maintain its rights-of-way. She ~`
stated she would like to see the supportive living facility in the City, however, she opined
this is not an appropriate location for it.
Motion by Wimmer, seconded by Santi, to close the Public Hearing at 7:57 p.m. and
to direct Staff to prepare ordinances approving the execution of an annexation agreement,
the annexation, zoning map amendment, and conditional use permit for Living Springs
LLC, and to prepare an ordinance vacating Maryetta Street.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: Glab, Condon.
Not Voting: None.
Motion carried.
CONSENT AGENDA
Alderman Condon requested Consent Agenda Item E, Request for temporary sign
for Antique Tractor Show, be removed for further discussion.
Motion by Schaefer, seconded by Condon, to approve the Consent Agenda as
amended:
a. Ordinance amending Municipal Code Chapter 4, Sec 4-6(1)
reducing the number of Class A Liquor Licenses from 25 to 24;
b. Request to advertise for bids for the purchase of a Skid Steer
Loader;
c. Request to use City street for Annual Harvest Festival Hayride on
Friday, October 21, 2005— Landmark School PTO;
d. Request for purchase of rock salt from State of Illinois Joint
Purchasing Program, $81,708;
f. City Council Meeting Minutes:
August 15, 2005 regularly scheduled meeting;
g. Executive Session Minute Approval:
8/18/03; 9/29/03; 10/6/03; 11/17/03;
3/15/04; 3/22/04; 7/19/04; 8/2/04; 8/16/04; 10/4/04; 11/15/04; 12/6/04;
1/3/05; 1/17/05; 2/21/05; 6/20/05.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
CONSENT AGENDA ITEM E: REQUEST FOR TEMPORARY SIGN FOR
ANTIQUE TRACTCOR SHOW
Management Assistant for Community Relations Hobson stated the
applicant Derrick Franzen is requesting a temporary sign to advertise the
upcoming Antique Tractor Show at Petersen Farm.
October 3, 2005
Page 3
Alderman Condon stated she supports the event, but is opposed to
temporary advertising signs being displayed on trailers.
Alderman Schaefer stated the sign might impede traffic sight lines.
Motion by Murgatroyd, seconded by Wimmer, to approve a temporary
sign for the Antique Tractor Show at Petersen Farm.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson.
Voting Nay: Glab, Condon.
Absent: None.
Motion carried.
ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA 4A —
LAKEWOOD ROAD SUBDMSION
City Administrator Maxeiner stated the City had previously established a Special
Service Area No 4 for the Lakewood Road Subdivision Sanitary Sewer Expansion Project.
The SSA No 4 was established so that the City could recover 75% of the cost associated
with the project. The residents concurred with the establishment of the Special Service
Area.
City Administrator noted when the original SSA was established, the cost was
spread over the 25 area properties based on assessed valuation. The Lakewood Road
Homeowner's Association preferred the cost be spread equally among the 25 lots. In order
to accomplish this, the City must repeal the existing SSA #4 and complete the following
steps:
• Pass an ordinance proposing the establishment of SSA No 4A and establishing a
public hearing on its formation;
• Conduct the public hearing within 60 days of approval of the ordinance proposing
the SSA;
• After the public hearing, pass an ordinance establishing the SSA;
• If petitions objecting to the new SSA have not been filed within 60 days after the
public hearing is adjourned, the ordinance establishing the SSA must be filed with
the County Clerk and would then become effective.
City Administrator Maxeiner stated the Homeowner's Association has been notified
of the process and the City's intent to create a new SSA. It is Staffs recommendation to
approve an ordinance proposing the establishment of a new SSA for the Lakewood Road
Subdivision to cover 75% of the cost associated with the sanitary sewer line expansion for
this project and to schedule a public hearing for October 17, 2005.
In attendance was Robert Kirschner of Lakewood Homeowner's Association. Mr.
Kirschner stated the residents are pleased with the results of this project, especially as it
assists in protecting the water quality of McCullom Lake. Mr. Kirschner noted the
Association voted 24-1 to approve the establishment of the SSA as presented this
evening.
October 3, 2005
Page 4
Motion by Condon, seconded by Schaefer, to accept Staffs recommendation to
pass an ordinance proposing the establishment of Special Service Area 4A for the
Lakewood Road Subdivision for the purpose of recovering 75% of the cost to install a low-
pressure sanitary sewer system and to schedule a public hearing for October 17, 2005 to
consider the establishment of the SSA.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCES GRANTING APPROVAL OF THE ANNEXATION AGREEMENT,
ANNEXATION, ZONING MAP AMENDMENT, AND PRELIMINARY PLAT - TOWNHOMES
OF PRAIRIE LAKES
Director of Community Development Napolitano reminded Council a public hearing
has been held at which Council considered an annexation agreement, annexation, zoning
map amendment, and preliminary plat approval of the Gilger Property by Windsor
Development, now known as the Townhomes of Prairie Lakes. Director Napolitano stated
the ordinances providing for the execution of an annexation agreement, annexation of the
subject property, zoning map amendment, and preliminary plat approval are before Council
for consideration this evening.
Motion by Santi, seconded by Condon, to accept Staffs recommendation to pass an
ordinance authorizing the Mayor and City Clerk's execution of an annexation agreement
for the Gilger Property with Windsor Development as presented.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon, Low.
Voting Nay: Glab.
Absent: None.
Motion carried.
Motion by Condon, seconded by Santi, to accept Staffs recommendation to pass an
ordinance annexing the Gilger Property comprised of 32 acres.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon, Low.
Voting Nay: Glab.
Absent: None.
Motion carried.
Motion by Schaefer, seconded by Condon, to accept Staffs recommendation to
pass an ordinance providing for a zoning map amendment to RM-2 High Density Multi-
Family Residential District.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
October 3, 2005
Page 5
Motion by Santi, seconded by Murgatroyd, to accept Staffs recommendation to pass
an ordinance approving the Preliminary Plat of the Townhomes of Prairie Lakes prepared
by Scheflow Engineers, last revised 8/9/05.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
AWARD OF BID FOR 2005 STREET PROGRAM — PETER BAKER AND SONS CO.
$231,727.70
Assistant Director of Public Works Fink noted Council approved a request to
advertise for bids for the 2005 Street Resurfacing Program. Bid specifications were
prepared, bids were sought and opened on September 12, 2005. The lowest responsible
bid was received from Peter Baker and Sons of Lake Bluff, Illinois in the amount of
$231,727.70. Staff is recommending acceptance of this bid, which is $61,550.30 below the
engineer's projected cost for this project.
Alderman Wimmer stated his pleasure the project came in below the projected cost.
Aldermen Condon and Santi concurred with Alderman Wimmer.
Motion by Wimmer, seconded by Glab, to accept Staffs recommendation to award
the contract for the 2005 Street Resurfacing Program to Peter Baker and Sons of Lake
Bluff, Illinois in an estimated amount of$231,727.70.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
CONTRACT WITH 3D DESIGN STUDIO FOR FINAL DESIGN AND CONSTRUCTION
SERVIVCES—SHAMROCK FARMS PARK. $36,875
Director of Parks and Recreation Merkel stated the Parks and Recreation
Committee has recommended 3D Design be contracted to provide a final design and
construction services for Shamrock Farms Park in the amount of $36,875. Director Merkel
noted the park is scheduled for development in Fiscal Year 2006/2007. This year's budget
included a line item for final design and bid specification preparation in the amount of
$25,000. Additionally, the developer contributed $3,000 toward park design and
development.
Alderman Condon stated the longer the plan design is postponed, the more
expensive it will become. She stated she would like Council to move forward with the park
design.
t In response to Alderman Glab's inquiry regarding the availability of parking, Director
Merkel stated the parking lot is planned to the west. There are currently 90 parking spaces
available.
October 3, 2005
Page 6
Alderman Murgatroyd expressed his surprise the plan is moving forward prior to the
creation and approval of the Parks Five-Year Master Plan. He noted the significant funds
being expended in the five-year plan and opined no further park design or planning should
occur until the five-year plan is approved and implemented. In addition, Alderman
Murgatroyd noted the additional expense to be incurred by park maintenance Staff once
the park is completed.
Director Merkel responded the Parks Master Plan should be completed and ready
for adoption by July 2006. Alderman Murgatroyd suggested tabling the Shamrock Farms
Park design and development project until the Master Plan is adopted. Alderman Wimmer
concurred with Alderman Murgatroyd.
Alderman Peterson expressed his desire to move forward with the design of the
park at this time.
Alderman Condon stated she respects the opinion and concerns expressed by
Aldermen Murgatroyd and Wimmer, however, she stated the Master Plan does not need to
be approved to show the need for additional soccer fields and other amenities which could
be provided at Shamrock Farms Park.
Alderman Glab concurred with Aldermen Murgatroyd and Wimmer. Alderman
Schaefer concurred with Alderman Condon.
Alderman Murgatroyd stated it is not a matter of need for ball fields or soccer fields,
but an issue of whether or not the amenities being proposed are appropriate for this park.
He stated he is in favor of the project, but not its proposed timing.
Motion by Condon, seconded by Santi, to accept Staffs recommendation to approve
a contract with 3D Design Studio of Grayslake, Illinois to provide final design and
construction services for Shamrock Farms Park in the amount of$36,875.
Voting Aye: Santi, Schaefer, Peterson, Condon.
Voting Nay: Glab, Murgatroyd, Wimmer.
Absent: None.
Motion carried.
REQUEST FOR:
1. AMENDMENT TO 2005/2006 OPERATING BUDGET TO PAY FOR CUSTOMER
SERVICE TRAINING IN AMOUNT OF $7,500— FINANCE DEPARTMENT:
2. AUTHORITY TO CONDUCT CUSTOMER SERVICE TRAINING BY MCHENRY
COUNTY COLLEGE, $7,500
City Administrator Maxeiner stated Mayor Low has indicated a priority in placing
greater emphasis on internal and external customer service by Staff. To that end, the --
Human Resources Manager has sought the services of a firm to provide in-house training
at an anticipated cost of $7,200 for 50 targeted employees. City Administrator Maxeiner
stated it is Staffs recommendation to amend the 2005/2006 fiscal year budget to utilize
$7,500 from the Finance Department to cover the cost of the customer service training
October 3, 2005
Page 7
provided onsite by McHenry County College.
r Alderman Peterson stated he was originally not in favor of the customer service
training. However, he understands the training would be far-reaching throughout City Staff.
Alderman Condon expressed her enthusiastic support of the training.
In response to Alderman Glab's inquiry, City Administrator Maxeiner stated the
training would be conducted in the Council Chambers of the Municipal Center.
Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to
amend the 2005/2006 fiscal year budget by taking $7,500 from the Finance Department to
pay for the cost of customer service training to be provided by McHenry County College at
the McHenry Municipal Center for an estimated cost of $7,500 for approximately 50
targeted City employees.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO WAIVE BID REQUIRMENTS AND ACCEPT PROPOSAL TO REPLACE
JAIL CELL LAVATORIES—ALTHOFF INDUSTRIES, $26,700
Assistant Public Works Director Fink reminded Council at its July 6, 2005 regularly
scheduled meeting Staff was authorized to waive bid requirements and hire Sherman
Mechanical Inc to replace jail cell lavatories for an amount not-to-exceed $15,762. Since
that time, however, Sherman Mechanical informed Staff they inadvertently misquoted the
number of fixtures and would require an additional $18,810 to complete the work. Staff
then requested new quotes from the two firms who initially submitted quotes: Sherman
Mechanical and Althoff Industries. The low bid was submitted by Althoff Industries in the
amount of $26,700. Staff is seeking approval to waive the bidding requirements and accept
the low bid submitted by Althoff Industries for jail cell lavatories replacement in the amount
of$26,700.
Motion by Santi, seconded by Murgatroyd, to accept Staffs recommendation to
waive the bidding requirements and approve the award of project for the jail cell lavatories
replacement project to Althoff Industries in the amount of$26,700.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
Mayor Low reported the water cross event recently held at Petersen Park Beach
was well-attended and well-organized. Mayor Low complimented Staff and project
organizers on the fine event.
October 3, 2005
Page 8
Mayor Low read into the record a proclamation declaring October Staff Recognition
and Awareness Month in the City of McHenry.
COMMITTEE REPORTS
Public Works Committee Chairman Alderman Wimmer announced a Public Works
Committee Meeting is scheduled for Monday, October 17, 2005 in the Aldermen's
Conference Room at 6:30 p.m.
Transportation Commission Chairman Alderman Wimmer announced a
Transportation Commission Meeting is tentatively scheduled for Wednesday, October 26,
2005 in the Aldermen's Conference Room at 6:00 p.m.
Parks and Recreation Committee Chairman Alderman Peterson announced a Parks
and Recreation Committee Meeting has been scheduled for Wednesday, October 12,
2005 at 7:00 p.m. in the Aldermen's Conference Room.
City Administrator Maxeiner stated Staff is attempting to schedule a Finance and
Personnel Committee Meeting to discuss the Vehicle Sticker Program. He suggested a
tentative date of Monday, November 7, 2005 at 6:30 p.m. in the Aldermen's Conference
Room.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Glab suggested committee meeting start times of 6 p.m. might be too
early for some committee members. Alderman Wimmer responded the date and time are
both tentative.
EXECUTIVE SESSION: COLLECTIVE BARGAINING
Motion by Murgatroyd, seconded by Wimmer, to adjourn to Executive Session to
discussion Collective Bargaining at 8:43 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:51 p.m.
Motion by Wimmer, seconded by Murgatroyd, to go back into Open Session at 9:17
p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None. ,
Absent: None.
Motion carried.
October 3, 2005
Page 9
ADJOURNMENT ~
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 9:17 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 9:17 p.m.
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