Loading...
HomeMy WebLinkAboutMinutes - 10/17/2005 - City Council REGULAR MEETING OCTOBER 17, 2005 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, October 17, 2005 in the Council Chambers of the Municipal -- Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant to the City Administrator Martin, City Clerk Jones, City Attorney McArdle, Chief of Police O'Meara, Director of Public Works Marcinko, Director of Community Development Napolitano and Director of Parks and Recreation Merkel. Absent: Community Relations Management Assistant Hobson PUBLIC HEARING: 1. CREATION OF THE LAKEWOOD ROAD SUBDIVISION SPECIAL SERVICE AREA NO. 4A: AND 2. CONSIDERATION OF ORDINANCE CREATING THE SPECIAL SERVICE AREA Mayor Low called the Public Hearing to order at 7:34 p.m. Mayor Low informed Council that in July 2003 the City created a Special Service Area (SSA) in order to recover 75% of the costs of the sewer project in the Lakewood Road Subdivision. A low pressure sewer main was installed in 2004 on Lakewood Road at the request of the residents in the subdivision with the residents agreeing to the establishment of the SSA as a funding mechanism for the project. When the SSA was created it was designed to divide the annual debt requirement among the 25 properties in the subdivision based on assessed valuation. However, it was discovered the homeowners' intent was to have the SSA spread the annual debt requirement equally among the 25 lots. The error was not identified until the project was complete and the final debt allocations were being prepared. On the advice of the City Attorney the process to correct the situation is to create a new SSA assessing the fee to the residents on a per lot basis, and repealing the assessed value based SSA created in 2003, following the new SSA becoming effective. Mayor Low requested comments from Council. There were no comments from Council. Mayor Low noted there were no questions or comments from the audience. City Clerk Jones stated she had received no written or oral comments in the Clerk's Office regarding this matter. Motion by Murgatroyd, seconded by Santi, to close the Public Hearing at 7:35 p.m. Voting Aye: Santi, Glgb, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Schaefer, seconded by Glab, to approve an ordinance establishing the Special Service Area No 4a for the Lakewood Road Subdivision Sanitary Sewer Installation, to become effective upon the completion of the 60-day waiting period. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. October 17, 2005 Page 2 PRESENTATION: _ MCHENRY PARKS AND RECREATION NEEDS ASSESSMENT '1- SURVEY Director of Parks and Recreation Merkel introduced Dr. Ananda Mitra of Management Learning Laboratories in Winston-Salem, North Carolina. Dr. Mitra presented a slide show outlining the data associated with the final report of the Needs Assessment Survey for the City of McHenry Parks and Recreation Department. Responding to an inquiry from Alderman Condon, Dr. Mitra indicated the responses received from the public regarding the survey were less than he would have liked, with 12% to 18% being the norm. Alderman Schaefer opined he noticed a 26.5% response rate from the survey conducted 15 years ago and stated he was impressed with the comparisons of both surveys. Responding to Aldermen Glab's inquiry regarding a breakdown by age group, Dr. Mitra indicated the data was available and could be provided. He informed Council that the data provided tonight is an overview, and if presented with specific questions by Council, the data could be made available. Director Merkel informed Council the survey was conducted as a tool to ascertain what the priorities are within the community. Dr. Mitra suggested the IT Department accumulate the data providing the City with the opportunity to continue to mine the information gathered. Responding to an inquiry from Council, [director Merkel indicated the next step in the process is meeting with a planning firm regarding development of a Master Plan. _ TEN MINUTE PUBLIC INPUT SESSION Dory Vargas of 1707 Ballina Lane addressed Council regarding her support for the education of youth and the City's responsibility for education in the City of McHenry. She stated as a parent she supports education, particularly art and extra curricular activities, and strongly encouraged Council support the referendum for District 15 Melanie Orendorff of 2008 Olde Mill Lane indicated her vehement support of the District 15 referendum, stating she would closely observe Council's support of the referendum and hold Council answerable for their actions. CONSENT AGENDA Alderman Condon requested clarification regarding the payment to Fox Lake Harbor for a boat motor in the amount of$1,980 on page 15 of the List of Bills. City Administrator Maxeiner stated the cost is for the replacement of a boat motor for an emergency response vehicle. Motion by Wimmer, seconded by Santi, to approve the Consent Agenda as presented: A. Annual Toys for Tots Parade and Downtown Christmas Walk; B. Installation of split rail fence at Petersen Park—Durabilt Fence in the October 17, 2005 Page 3 amount of$7,917.00; C. Recordation of Quit Claim Deed for portion of 1325 North Riverside -- Drive; D. Approve list of as-needed checks: AFLAC 1,786.00 AMCORE BANK NA 14,964.20 BANKCARD SERVICES 1,691.14 BENEFIT SYSTEMS & SERVIC 20,210.11 BIRK, JOHN 1,725.00 BUSS FORD SALES 86,000.00 COUNTY CLERKS OFFICE 10.00 CUSTOM LANDSCAPING 14,272.25 FIRESIDE, THE 2,583.00 FOP UNITS I/II 1,957.00 HARRIS, TIMOTHY 376.05 HOME STATE BANK 1,730,000.00 ILLINOIS DEPARTMENT OF P 732.00 MANAGEMENT LEARNING LABO 4,000.00 MCHENRY COUNTY COLLECTOR 1,219.98 MCHENRY COUNTY CONVENTIO 11,000.00 MCHENRY COUNTY DEPT OF T 50.00 MCPOA 733.70 MINUTEMAN PRESS OF MCH 2,827.89 NATIONAL GUARDIAN LIFE I 123.80 NCPERS GROUP LIFE INS. 319.00 NORTHWEST FORD & STERLIN 20.00 PANERA BREAD 16.69 POSTMASTER MCHENRY IL 777.00 PRUDENTIAL FIRST CCHMERC 25,000.00 PAR COMMUNICATIONS INC 825.00 RIDINGS INC, BOB 101,204.00 SAM'S CLUB 841.87 SECRETARY OF STATE 85.00 SECRETARY OF STATE/INDEX 20.00 SIX FLAGS GREAT AMERICA 2,446.00 SUBWAY OF MCHENRY 465.94 THELEN SAND & GRAVEL INC 39,335.00 UNITED PARCEL SERVICE 105.85 UNITED STATES LIFE INSUR 2,443.50 UNITED WAY OF MCHENRY CO 91.00 WALMART COMMUNITY 490.62 YOLANDAS CATERING 112.00 GRAND TOTALS 2,070,860.59 FUND TOTALS GENERAL FUND 697,288.02 ANNEXATION FUND 200,000.00 DEVELOPER DONATION FUND 31,773.25 TIF FUND 2,683.18 RECREATION CENTER FUND 410,000.00 WATER/SEWER FUND 79,255.12 BOND RESERVE FUND 610,000.00 UTILITY IMPROVEMENTS FUND 39,335.00 INFORMATION TECHNOLOGY FUND 526.02 TOTALS 2,070,860.59** E. Approve list of bills: A-ABLE ALARM SERVICE INC 334.25 AALTO, BRIAN 566.45 ACE HARDWARE, BJORKMAN'S 2,205.11 ACME BRICK & SUPPLY CO 440.00 ACTION WIRELESS 15.96 ADAMS ENTERPRISES INC, R 4,869.62 ADAMS OUTDOOR POWER EQUI 284.19 ADAMS STEEL SERVICE INC 570.49 ADAMS, JOHN 50.45 AHLBORN EQUIPMENT INC 41.62 ALDRIDGE ELECTRIC INC 297.15 ALEXANDER LUMBER CO 421.82 AMERICAN ALUMINUM ACCESS 400.00 October 17, 2005 Page 4 AMERICAN SECURITY CABINE 1,591.00 AMERICAN WATER WORKS ASS 140.00 ANGELUS RETIREMENT COMMU 30.00 ARAMARK WORK APPAREL & U 381.19 ARCH 136.91 ARNET, ALICE 32.54 ARVIDSON & SONS INC, BEN 633.48 ATKINSON, ELIZABETH 172.00 AXICHTEK INC 5,944.00 B&W CONTROL SYSTEMS INTE 20,355.64 BA.RRETT, DEBBIE 79.00 BASTIAN, THOMAS P 855.00 BAXTER & WOODMAN 14,158.49 BEYER, THOMAS S 40.00 BIRK, JOHN 67.95 BONCOSKY OIL COMPANY 22,402.62 BOTTS WELDING & TRUCK SE 99.50 BRADY & ASSOCIATES, PHIL 7,500.00 BREMER, CURTIS 367.50 BRINKMAN, ELSA 75.30 BULL VALLEY BP 24.00 BURRIS EQUIPMENT COMPANY 362.65 BUSS FORD SALES 546.96 CARD IMAGING 51.00 CARQUEST AUTO PARTS STOR 694.68 CDW GOVERNMENT INC 22,165.24 CENTEGRA OCCUPATIONAL ME 1,933.10 CHAPEL HILL FLORIST INC 46.00 CHARPIE CONSTRUCITON CCM 52,110.00 CHICAGO COMMUNICATION SE 9,297.44 CHICAGO INTERNATIONAL TR 541.38 CHINA LIGHT 30.00 CINTAS CORPORATION #355 494.93 CLIFFORD-WALD 737.45 CCMED 80,161.18 COMMISION ON ACCREDITATI 1,338.75 COMMUNICATIONS DIRECT 5,395.50 COMMUNICATIONS REVOLVING 180.00 CONNEY SAFETY PRODUCTS 104.01 . CONSERV FS 194.00 COUNTRYSIDE GARDEN CENTE 198.70 COX, KEVIN 235.00 CRAFT CONCRETE PRODUCTS 588.00 CRESCENT ELECTRIC SUPPLY 15.65 CRYSTAL MANOR STABLE 225.00 CURRAN CONTRACTING COMPA 2,592.24 CUTTING EDGE COMMUNICATI 14,758.20 D'ANGELO NATURAL SPRING 36.25 D'S MARINE SERVICE INC 453.20 D$LISI, PHIL 305.50 DELL MARKETING LP 622.76 DENNISON CORPORATION 40,249.35 DOCUMENT IMAGING DIMENSI 1,190.00 EAGLE RIDGE INN & RESORT 284.40 ED'S RENTAL & SALES INC 334.00 EDESIGN 30.00 EJ EQUIPMENT 564.18 EZ TAN 30.00 FAST EDDIES CAR WASH 92.95 FBI NAA 40.00 FEDCO ELECTRONICS INC 100.42 FEDEX 136.76 FISCHER BROS FRESH 6,615.57 FLESCH COMPANY INC, GORD 441.36 FOERSTER, JEFFERY S 16.00 FOREMAN & COMPANY, JOSEP 54.00 FOX LAKE HARBOR 1,980.00 FOX VALLEY CHEMICAL CO 31.00 FOXCROFT MEADOWS INC 1,471.90 FRANKLIN, FAMES 564.00 FRITZ LANDSCAPING 7,118.42 October 17, 2005 Page 5 G IMPRESSIONS INC 626.20 GALLAGHER RISK MANAGEMEN 50.00 GALLS INCORPORATED 169.95 GANDOR, MARK 134.46 GERAGHTY, MARCI 46.75 GIANT MAINTENANCE & REST 5,282.00 GLICK, DEBORAH A 186.83 GREAT LAKES FIRE 5 SAFET 310.45 GROWER EQUIPMENT & SUPPL 51.87 GURRIE, LETITIA 118.54 HARM'S FARM 231.09 HARRIS NA LEGAL DEPARTME 30.30 HARRIS, JILL 308.12 HAUGAARD, JILL 38.00 HERMAN, DEANA 95.00 HERTZ CORP 30.00 HETTERMANN, KATHLEEN 133.10 HOLIAN, CAROL 195.91 HOME STATE BANK 30.00 IFIA 40.00 ILLINOIS ASSOCIATION OF 535.00 ILLINOIS AUDIO PRODUCTIO 198.00 IN TIME SOLUTIONS INC 599.00 INDICO CORP 9,500.00 INNOVATIVE PACKAGING INC 128.00 INTERNATIONAL ROAD DYAMI 220.94 IPRA 325.00 IPSTA 99.00 ITRONIX 44.54 J-MAC ASSOCIATES 30.00 JENSEN SALES CO INC, LEE 4,590.00 JOHNSON, SEAN 53.23 JONES TRAVEL & TOUR 650.00 JP MORGAN TRUST COMPANY 64,197.08 JULIE INC 384.30 KALE UNIFORMS INC 1,374.35 KDS TECH SERVICES INC 459.50 KIMBALL MIDWEST 1,540.02 KIRCHNER FIRE 24.75 KMART 60.00 KUNZER, KATHLEEN 12.61 KUTHE, KATHLEEN 500.00 LAB SAFETY SUPPLY 465.75 LAMM, JANET 43.00 LAMPHIER, LORI 30.00 LANG PONTIAC-CADILLAC-SU 134.68 LAROSITA 30.00 LASALLE BANK 614.51 LEONARDI'S FOOD SPECIALT 222.05 LET ME ARRANGE IT INC 100.00 LUNKENHEIMER, PATTIE 51.36 LUNSMANN, JOAN 27.84 MARCINKO, DANIEL J 431.98 MARTENSON, LYNN G 282.92 MARYS FLOWERS & GIFTS 41.00 MAXEINER, DOUGLAS K 67.62 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 163.23 MCCARTHY, THOMAS M 504.00 MCH COUNTY DEPT OF HEALT 3.50 MCHENRY ANALYTICAL WATER 917.00 MCHENRY COMMUNITY HIGH S 12,945.00 MCHENRY COMMUNITY SCHOOL 18,351.00 MCHENRY COUNTY CHIEFS OF 36.00 MCHENRY COUNTY RECORDER 569.00 MCHENRY COUNTY SUPPLY IN 845.50 MCHENRY ELECTRIC & SUPPL 921.12 MCHENRY NAPA 1,329.09 MCHENRY POLICE PENSION F 28,709.66 MCHENRY PUBLIC LIBRARY 1,089.00 MCHENRY SPECIALTIES 180.00 October 17, 2005 Page 6 MCHENRY STORAGE, THE 325.00 ..�� . MCHENRY WATER/SEWER FUND 46.95 MEIER & SONS FENCE MFG, 320.00 METROPOLITAN INDUSTRIES 415.62 MEYER JR, DONALD 94.00 MEYER MATERIAL COMPANY 299.85 MKS PHYSICIAN SERVICES 300.00 MID AMERICAN WATER OF WX 1,262.05 MIDWEST METER INC 19,466.89 MINARIK CORPORATION 551.67 MINUTEMAN PRESS OF MCH 610.28 MOBILE OFFICE DESIGNS IN 16,191.99 MOLNAR, JAMES 16.00 MORGAN, DAWN 185.00 MORRIS, MATT 104.99 MOTEJZIK, CHUCK 92.00 NATIONAL BUSINESS FURNIT 308.00 NATIONAL WATERWORKS 2,675.52 NENA 95.00 NET SPECIALISTS INC 599.40 NEXTEL COMMUNICATIONS 2,692.07 NICOLET SCENIC TOURS ,3,087.00 NICOR GAS 80.51 NOOTENS, LYDIA 18.00 NORSHORE ALARM CO INC 225.00 NORTH EAST MULTI-REGIONA 440.00 NORTH SUBURBAN WATER 15.00 NORTHEN ILLINOS WINTER S 567.50 NORTHERN ILLINOIS MEDICA 84.00 NORTHWEST ELECTRICAL SUP 843.05 NORTHWEST HERALD 210.60 NORTHWEST LAMINATION 3,200.00 NORTHWESTERN UNIVERSITY 775.00 NOVARA AUTO GLASS 265.00 O'MEARA, THOMAS 828.35 O'TARPEYS RENTAL SVC 30.00 OCCUPATIONAL FOOTWEAR CO 92.00 OFFICE DEPOT INC 700.40 OFFICEMAX - A BOISE COME 144.59 OLSEN SAFETY EQUIPMENT C 54.18 ORIENTAL TRADING CO INC 319.55 OTTOSEN TREVARTHEN BRITZ 6,187.50 PACE 9,389.64 PALCMAR DISPLAY PRODUCTS 3,268.00 PAPROCKI, KRISTINE 388.78 PARKING LOT SERVICES 9,570.00 PATTEN INDUSTRIES INC 223.75 PEARCE, JAMISON 188.00 PECHOUS, ROGER 112.68 PEPSI-COLA GENL BOT 1,126.35 PERRICON GARDEN CENTER & 759.00 PETERS, MARTHA 36,00 PETERSEN SAND & GRAVEL 574.06 POLEP, PAUL 28.00 PORTER LEE CORPORATION 600.00 PRECISION SERVICE & PART 454.88 PRECISION SHARPENING 149.60 PRO PLAYER CONSULTANTS I 570.00 PROFILE EVALUATIONS INC 195.00 PROSAFETY INC 30.91 QUILL CORPORATION 12.22 R & S DISTRIBUTORS INC 594.44 RADICOM INC 19,552.05 REGNER, WILLIAM 25.00 REGNER, WILLIAM J 422.54 RESERVE ACCOUNT 1,500.00 RIDGEVIEW ELECTRIC INC 612.11 RINGS RADIATOR 60.00 RINGWOOD BP 36.00 RIVERSIDE BAKE SHOP 127.73 ROC CONSTRUCTION SUPPLY 93.01 October 17, 2005 Page 7 ROGERS, HOLLY 32.00 RUSHING, RHONDA 135.00 RUSHING, RHONDA F LANG- 19.00 RYDIN DECAL 1,006.19 S & S WORLDWIDE 311.25 S-F ANALYTICAL LABORATOR 395.00 SAFETY SYSTEMS CORPORATI 39.19 SAHM, REICH 180.00 SBC 6,253.87 SBC LONG DISTANCE 61.33 SCHATZ, DONALD L 195.00 SCHMITT, JON 94.86 SETON IDENTIFICATION PRO 128.69 SETTLERS HILL RDF 11,418.47 SEXTON, ERIC M 48.97 SHERMAN MECHANICAL INC 8,042.00 SHORE GALLERIES INC 185.45 SMITH ENGINEERING CONSUL 73,726.28 SMITH, JUDY 14.00 SOLUTIONS WIRELESS 45.03 SPOONER, LISA 47.00 SSMG 1,205.75 STANDARD INDUSTRIAL & AU 474.50 STANS OFFICE TECHNOLOGIE 556.06 STAPLES BUSINESS ADVANTA 696.15 STEINER ELECTRIC COMPANY 420.65 STS CONSULTANTS LTD 2,584.09 TAYLOR COMPANIES INTL 192.00 THOMAS TRUCKING INC, KEN 920.00 THOMPSON ELEVATOR INSPEC 180.00 TOWN & COUNTRY POWER INC 245.00 TRAFFIC CONTROL & PROTEC 6,179.64 TURF PROFESSIONALS EQUIP 637.89 ULTRA STROBE CCHMUNICAIT 50.85 UNIFORMITY INCORPORATED 67.68 UNITED LABORATORIES 451.97 UNIVERSITY OF ILLINOIS 3,980.53 US FILTER STRANCO 58.12 US IDENTIFICATION MANUAL 82.50 USA ARCHERY NATIONAL OFF 90.00 USA BLUEBOOK 686.32 VELPEL, DENA 115.00 VIKING CHEMICAL COMPANY 7,184.40 VIRGILS, LAURA L 52.00 VLCEK, PEGGY 43.65 WAREHOUSE DIRECT 492.65 WASTE MANAGEMENT 929.20 WATER PRODUCTS - AURORA 2,440.76 WATER SOLUTIONS UNLIMITE 2,860.00 WHOLESALE DIRECT INC 71.02 WILLIAM BROTHERS CONSTRU 911,298.60 WILLIAMS, TCM 63.89 WIRTZ, PAT 72.00 ZARNOTH BRUSH WORKS INC 139.00 ZELLER, ELIZABETH 385.00 ZEP MANUFACTURING COMPAN 229.45 ZMT INC 529.00 ZUKOWSKI ROGERS FLOOD & 12,571.24 GRAND TOTALS 1,689,916.41 FUND TOTALS GENERAL FUND 315,946.00 ANNEXATION FUND 32,385.00 MOTOR FUEL TAX FUND 8,640.00 DEVELOPER DONATION FUND 14,280.43 TIF FUND 2,584.09 DEBT SERVICE-1997A FUND 38,822.08 CAPITAL IMPROVEMENTS FUND 27,987.55 WATER/SEWER FUND 147,721.36 BOND & INTEREST FUND 25,375.00 UTILITY IMPROVEMENTS FUND 1,001,515.63 October 17, 2005 Page 8 RISK MANAGEMENT FUND 2,739.99 INFORMATION TECHNOLOGY FUND 39,360.24 RETAINED PERSONNEL ESCROW 31,944.53 POLICE PENSION FUND 614.51 TOTALS 1,689,916.41 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TRANSFER OF CLASS F2-5 LIQUOR LICENSE TO GREEN STREET, ENTERPRISES INC. D/BA SUNRISE GROCERY AND, LIQUOR LOCATED AT 3020 WEST ROUTE 120 Mayor Low complimented Mr. Shah, the current owner and operator of Toolland & Liquors and Family Food Mart in McHenry. She stated that Mr. Shah is in the process of purchasing Green Street Enterprises, Inc. Mayor Low noted Mr. Shah is conversant with the State of Illinois liquor control regulations and has indicated he would be sending all employees of Sunrise Grocery & Liquors to BASSET training. All required paperwork has been submitted, Mr. Shah has been fingerprinted, and the required $250 transfer fee has been paid. Motion by Condon, seconded by Schaefer, to accept the Mayor's recommendation to approve the transfer of the Class 172-5 liquor license for Sunrise Grocery, located at 3020 West Route 120 to Green Street Enterprises, Inc. d/b/a Sunrise Grocery & Liquors, subject to the following: • Receipt of satisfactory fingerprint results; and Employee§ attending BASSET training. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RENEWAL OF PERMIT FOR BOONE CREEK SUBDIVISION OFFSITE ADVERTISING SIGNS Director of Community Development Napolitano informed Council that in 1998 Boone Creek Venture, comprised of Gerstad Builders and American Heritage Builders, received approval from Council for two 64-square foot signs to advertise the Boone Creek Subdivision. He stated the signs are located at the northwest comer of Crystal Lake Road and Bull Valley Road and at the southeast comer of Route 120 and Draper Road. The signs were approved subject to the Applicants obtaining Council approval to renew the signs on an annual basis. Director Napolitano stated the Applicants are requesting approval of the signs for the eighth year. He noted the single-family portion of the subdivision, west of Boone Creek, is built out. However, townhomes are still under construction. Staff recommends the sign permits be renewed until October 1, 2006, or within fourteen days following October 17, 2005 Page 9 issuance of an occupancy permit for the last townhome in the Boone Creek Subdivision, r whichever occurs first Motion by Wimmer, seconded by Santi, to accept Staffs recommendation to approve the request for a sign permit for one year, until October 1, 2006 or, within 14-days following the issuance of an occupancy permit for the last townhome unit in the Boone Creek Subdivision west of Boone Creek, whichever occurs first. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Alderman Condon departed Council Chambers at 8:25 a.m. REQUEST FOR ORDINANCE AMENDING CONDITIONAL USE PERMIT — ANGELUS RETIREMENT COMMUNITY, MCHENRY EAST Director Napolitano stated in 1999 Council approved an amendment to the Busch- Knox Annexation Agreement and an ordinance granting a conditional use permit and variances to the property now known as Angelus East Retirement Community. The amendment and ordinance allowed Windsor Development to construct a 90-unit age- restricted condominium development on the property. Windsor constructed the majority of the facility offering condominiums for sale, however the units did not sell and the project sat vacant for several months. r '— In 2003 Professional Realty and Development Corporation (PRDC) approached the City with a plan to convert the facility into apartments for independent and assisted living. Council supported the change and approved an amendment to the Annexation Agreement to accommodate a change in the number of units from 90 to 114: PRDC completed the initial construction of the facility which was opened to the public in late 2004. PRDC is currently completing the remaining building wings on the east side of the building. Director Napolitano informed Council that parking has been an issue since the facility opened. The original plans indicated a total of 74 parking spaces for the site: 14 parking spaces at the entrance of the building; 30 enclosed garage spaces at the rear (east); and 30 outside spaces at the rear (east) of the building. Director Napolitano stated that parking at the east side of the structure is not fully completed and some of the existing residents have indicated they are reluctant to park there and would rather park at the front entrance, which takes away from visitor parking. In an effort to remedy the problem, PRDC is proposing to construct a 46-space parking lot addition to the west of the existing parking area at the main entrance. In order to construct the parking lot an amendment to the Conditional Use Permit is required. Director Napolitano noted the City of McHenry Zoning Ordinance states that any expansion, enlargement or structural alteration of a Conditional Use requires the applicant first appear before Council, which may grant the proposed amendment, or refer the "`- applicant to the Planning and Zoning Commission for a new Public Hearing. Staff has no concerns with the proposed parking lot expansion, as the parking is needed for the use.. The proposed layout would provide safe and logical traffic movement. Storm water October 17, 2005 Page 10 management would be accomplished using the existing detention basin. Director '�- Napolitano stated the City Engineer is currently reviewing the plans. Motion by Wimmer, seconded by Santi, to accept Staffs recommendation to approve an ordinance amending Ordinance No. 0-99-935 to grant a parking lot expansion at 3300 Charles Miller Road, subject to final approval by the City Engineer. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. Alderman Condon returned to Council chambers at 8:34 p.m. REQUEST FOR SIGN VARIANCE- US CELLULAR. 2447 NORTH RICHMOND ROAD Director Napolitano informed Council that a letter was received from Daniel Olson of Grate Signs, on behalf of US Cellular located at 2447 North Richmond Road, an outbuilding east of Home Depot. The Applicant is requesting a variance to allow a second wall sign to be located on the back of the building. Director Napolitano stated that pursuant to the City's sign regulations, US Cellular is allowed one wall sign with a maximum size of 32 square feet. Additionally, all outlots in the shopping center were originally granted a variance to have a freestanding sign, not to exceed 30 sf. and 6' in height. US Cellular has a 32 square foot wall sign on the east elevation facing Richmond Road and also has identification on the freestanding sign, along with other tenants in the outbuilding. US Cellular is proposing to install an additional 32 sf. sign on the west elevation facing The Home Depot. Director Napolitano noted the City has received several requests for additional signs on outlot buildings. He informed Council that sign regulations are currently being reviewed by the members of the Community Development Committee, with one of the issues under discussion being whether or not to allow a second wall sign on the interior elevation of an outlot building in a shopping center. Staff recommends that pending resolution of this issue this request be denied based upon previous Council decisions. Alderman Peterson opined that because the business is on the northern end of the structure he sympathizes with the need for a second sign. Alderman Schaefer encouraged consistency in any signage to be displayed on the rear portion of a building. Alderman Murgatroyd suggested the discussion regarding this request be tabled pending revisions to the Sign Ordinance, Alderman Wimmer concurred with Alderman Murgatroyd, indicating he does not support signage on the backs of buildings. October 17, 2005 Page 11 Alderman Glab stated tabling the discussion until implementation of an amended Sign Ordinance would have an adverse impact on business owners as we enter a critical shopping season. Motion by Peterson, seconded by Glab, to approve a request for a sign variance by Grate Signs, on behalf of US Cellular, to permit a second 32 square foot wall sign on the west elevation of the premises located at 2447 N. Richmond Road. Voting Aye: Glab, Schaefer, Peterson. Voting Nay: Santi, Murgatroyd, Wimmer, Condon. Absent: None. Motion denied. REQUEST TO INANE BIDDING REQUIREMENTS AND ACCEPT PROPOSAL FROM GREENHILL CONSTRUCTION COMPANY FQR REPLACEMENT OF SIDEWALK ON A PORTION OF WEST ELM STREET IN THE AMOUNT OF $19,585 Director of Public Works Marcinko stated during the renovation of the structure located at 3710 West Elm Street, the owner of the property, Mr. Ron Bykowski, requested, the City make various improvements to the site through the use of Tax Increment Financing (TIF) funds. Specifically, Mr. Bykowski requested the sidewalk in front of the renovated building be replaced. Director Marcinko reiterated that at its September 20, 2004 regularly scheduled meeting Council approved Mr. Bykowski's request to replace the sidewalk on the north side of Elm Street, from Boone Creek Bridge to 3710 West Elm Street, at a cost not to exceed $20,400. Staff received three proposals from contractors to replace the deteriorated sidewalk. Director Marcinko noted that with the budget restriction imposed Staff was limited to the replacement of approximately 535 feet of sidewalk. Of the three responding contractors Greg Greenhill Construction Co., Inc. provided the lowest bid at$19,585. Staff seeks Council's approval to waive the bidding requirements and approve the proposal presented by Greg Greenhill Construction Co., Inc. for the replacement of approximately 535 feet of sidewalk on the north side of Elm Street for an estimated $19,585.00. A brief discussion ensued regarding future sidewalk repairs, which are anticipated to take place in 2010. Motion by Schaefer, seconded by Murgatroyd, to accept Staffs recommendation to waive the bidding requirements and approve the proposal presented by Greg Greenhill Construction Co., Inc., for the replacement of approximately 535 feet of sidewalk on the north side of Elm Street for an estimated $19,585.00. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, wmmer, Peterson, Condon. Voting Nay: None. �- Absent: None. Motion carried. October 17, 2p05 Page 12 REQUEST TO WANE BIDDING REQUIREMENTS FOR THE INSTALLATION OF -` HOLIDAY LIGHTS AT VETERAN'S MEMORIAL PARK AND AWARD OF CONTRACT TO A QUALIFIED VENDOR PROVIDING THE LOWEST RATE FOR SERVICE City Administrator Maxeiner informed Council that at the request of Mayor Low, $30,000 was included in the 2005/2006 budget for the hiring of a contractor to decorate Veteran's Park with Christmas lights for the holiday season. Establishing more focus on the park during the holiday season is part of the overall strategy to promote the downtown area and attract residents to the area. City Administrator noted that historically Parks and Recreation Department staff has put up some lights in the park, but their efforts have been limited by time constraints and the availability of adequate and safe equipment to reach the higher elevations. Staff is requesting Council waive the bid requirements, and suggests pursuing quotes from vendors would allow installation of the lights prior to the Christmas Walk scheduled for November 13, 2005. City Administrator Maxeiner noted the official community tree lighting ceremony would remain at Whispering Oaks Park. Alderman Condon opined her support regarding showcasing Veteran's Park. Aldermen Santi and Schaefer concurred with Alderman Condon. Alderman Glab indicated he would support the installation of lights by a contractor this year, but in future years requested Staff look into a more cost effective method. Responding to Alderman Peterson's inquiry regarding using Four Seasons Display, when for approximately $1,000 more Temple Display offered more strands of lights, City Administrator Maxeiner stated that Temple Display was unable to guarantee the decorations would be completed by November 13, 2005. Motion by Condon, seconded by Schaefer, to accept Staffs recommendation to waive the bidding process for the installation of the holiday lights in Veteran's Park and to award the contract to Four Seasons Display of McHenry, Illinois, in the amount not to exceed $14,740. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Condon. Voting Nay: Peterson. Absent: None. Motion carried. AWARD OF BID TO CUSTOM LANDSCAPING FOR PETERSEN HISTORIC FARM ROADWAY AND ACCESS IMPROVEMENTS IN THE AMOUNT OF $78,218.75 Director of Parks and Recreation Merkel informed Council that the original plan for the development of the Petersen Park Historic Farm illustrated an access roadway in the wooded section of the property. He stated the roadway would provide public access to the — park for passive use. At the May 11, 2005 Parks and Recreation Committee meeting Staff was directed to seek proposals for engineering services for the project. An engineering services agreement was submitted by Smith Engineering Consultants and approved by Council on June 20, 2005. Final plans and bid specifications were completed and bids October 17, 2005 Page 13 were opened on Tuesday, October 11, 2005. The lowest responsible bidder was Custom Landscaping in the amount of $78,218.75 Director Merkel informed Council that worts is -- scheduled to begin this fall with restoration work completed in spring 2006. Responding to an inquiry form Alderman Murgatroyd, Director Merkel informed Council the funds for the project would originate form Park Developer Donation Funds. Motion by Santi, seconded by Murgatroyd, to accept Staffs recommendation to award the bid to Custom Landscaping, of McHenry Illinois in the amount of$78,216.75 for the Petersen Historic Farm roadway and access improvements. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None; Absent: None. Motion carried. COMPREHENSIVE PLAN UPDATE Director Napolitano informed Council that on March 15, 2005 and April 19, 2005, Staff met with the Community.Development Committee to discuss the needed updates for both the Existing Land Use and Future Land Use maps of the City's Comprehensive Plan. Director Napolitano stated that changes to both existing or approved development and the proposed changes for future development were presented to the Planning and Zoning Commission on July 21, 2005. �l Director Napolitano summarized the Comprehensive Plan Map updates for the Existing Land Use and the Future Land Use Map. Alderman Glab opined, referencing traffic in front of West Campus High School, that the Future Land Use Map is irresponsible. Motion by Murgatroyd, seconded by Condon, to accept the recommendation of the Planning and Zoning Commission, and to direct Staff to prepare an ordinance amending the Comprehensive Plan to adopt the revised Existing Land Use Map, Future Land Use Map and to revise the following Comprehensive Plan Tables: Table 2-1 Table 3-1. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. CENTRAL WASTEWATER TREATMENT PLANT LONG RANGE PLAN ANALYSIS City Administrator Maxeiner addressed Council reiterating that for several years �— Staff and the City Council have wrestled with the question of whether to upgrade and improve the Central Wastewater Treatment Plant (CVW1 TP) or abandon the plant and consolidate wastewater treatment services into one location at the South Wastewater October 17, 2005 Page 14 Treatment Plant (SWWTP). An examination of options in January 2004 and again in the summer of 2004 indicated immediate abandonment of the CWWTP was not financially feasible, and the best option, from a financial perspective, was to upgrade the CWWTP in anticipation of another 20 years of operation. City Administrator Maxeiner stated since that time, questions have been raised regarding the assumptions used. Smith Engineering Consultants has provided a new assessment of the probable costs for each option presented at this time. City Administrator Maxeiner noted that both options presented are extremely costly and users of the system would see a noticeable impact on their sewer bill regardless of the option selected. However, he stated that doing nothing is definitely not an option: The physical condition of the CWWTP is such that the operation of the plant for even three or four more years is not feasible without some significant investment in the facility. He indicated that much of the equipment in use at the CWWTP was designed for a functional use life of 20 years and is approaching 50 years of operation. Staff and Smith Engineering Consultants addressed the following: The impact of both options on user rates; • The impact of both options on Capital Development fees including the ability to fund other system improvements; • The impact of abandonment and consolidation of operations; and • The aesthetic and odor issues of the plant located in the downtown area and the effect on downtown redevelopment goals. Staff is seeking direction from the City Council regarding the long-term strategy for wastewater services. Responding to Alderman Schaefer's inquiry, City Administrator Maxeiner provided clarification regarding past discussions for the benefit of the new Aldermen. City Administrator Maxeiner informed Council, in response to Alderman Murgatroyd's inquiry, that the figures presented are based upon current dollars because Staff did not want to make any assumptions. Alderman Condon opined her support of the Consolidation Plan, stating that cost would be incurred regardless and the Consolidation Plan was most practical. Alderman Wimmer concurred with Alderman Condon. Responding to an inquiry, Bob Wegener of Smith Engineering Consultants, stated, in order to address the economic development of the community, action must be taken now to maintain water quality standards going into the Fox River. .._, Mr. Wegener indicated that it would take approximately 18 months, from the date of receipt of a permit from the IEPA, to build a plant with a 4.9 mgd capacity. Mayor Low stated a commitment and investment has been made regarding October 17, 2005 Page 15 downtown revitalization. She opined that the Fox River is a vital resource to revitalizing the downtown area, noting there is no point in continuing to re-invest in the CWWTP. City Administrator Maxeiner informed Council that the Facility Planning Area (FPA) would need to be amended, which would take approximately twelve months. City Administrator Maxeiner encouraged the Council members to call Staff with any concerns or questions prior to submission of the engineering agreement for FPA amendments. Alderman Murgatroyd opined that this matter has been discussed frequently over the past several years. He stated the consolidation concept makes the most sense, taking advantage of operational savings and new technology. It was the consensus of Council that Staff should move forward with the Consolidation Option. MAYOR—STATEMENT AND REPORT Mayor Low informed Council that it is Character Counts Week nationally, and a family event is scheduled to take place at Veteran's Memorial Park on Saturday, October 22, 2005 from 11:00 a.m. to 2:00 p.m. Mayor Low stated the October MCCOG meeting would be held in Johnsburg this month at Jenny's Restaurant at the Chapel Hill Golf Course on Wednesday, October 26, 2005. She encouraged Council to attend and interact with other municipal officials. COMMITTEE REPORTS Alderman Condon informed Council a Community Development Committee meeting is scheduled on Tuesday, October 18, 2005 at 7:00 p.m. in the Aldermen's Conference Room. Alderman Wimmer informed Council that the Transportation Commission meeting scheduled on October 26, 2005, would begin at 6:30 p.m. Alderman Murgatroyd informed Council a Finance and Personnel Committee meeting is scheduled for November 7, 2005, at 6:30 p.m. prior to the regular Council meeting, in the Aldermen's Conference Room. STAFF REPORTS City Administrator Maxeiner reminded Council and Staff that the Strategic Goat Setting Conference, scheduled on Monday, October 24, 2005, would begin at 6:00 p.m. in the Council Chambers. FUTURE AGENDA ITEMS Alderman Condon, referencing the 10-Minute Public Input Session, stated that .�, should the District 15 referendum fail, the impact on the schools would be significant. She indicated her support for the referendum. October 17, 2005 Page 16 Alderman Condon noted her support for Character Counts, encouraging support from Council. Alderman Murgatroyd requested Staff look into the maintenance of the ball fields at Fox Ridge Park. He stated they are not in good condition and are unsuitable for even practice. Alderman Glab concurred with Alderman Murgatroyd. He suggested the ball fields should be brought up to a standard so they can be used not only for practice but as playing.fields. ADJOURNMENT Motion by Wimmer, seconded by Condon to adjourn the meeting at 9.57 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 9:57 p.m. MAYOR TY C R i