HomeMy WebLinkAboutMinutes - 11/14/2005 - City Council REGULAR MEETING
NOVEMBER 14, 2005
The Regular Meeting of the McHenry City Council was called to order by Mayor Low
at 7:30 P.M. on Monday, November 14, 2005 in the Council Chambers of the Municipal
�— Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer,
Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance
were: City Administrator Maxeiner, Assistant to the City Administrator Martin, City Clerk
Jones, City Attorney McArdle, Chief of Police O'Meara, Director of Public Works Marcinko,
Director of Community Development Napolitano, Director of Parks and Recreation Merkel
and Community Relations Management Assistant Hobson. Absent: None.
Mayor Low recognized the attendance of members of Cub Scout Webelos Pack 131
who led Council in the Pledge of Allegiance.
TEN MINUTE PUBLIC INPUT SESSION
Resident Diana Mantzoros of 1904 Oak Drive addressed Council requesting
approval to solicit funds to pay for a vest for Canine Officer Otto and his partner Officer
Larry Popp. Mayor Low thanks Ms. Mantzoros for her generous offer.
CONSENT AGENDA
Alderman Peterson requested Consent Agenda Item A, 2005/2006 Snowplowing
Services for Country Club Subdivision and Feger Subdivision, be pulled from Consent
Agenda for further discussion.
Motion by Wimmer, seconded by Schaefer, to approve the Consent Agenda as
amended:
b. Request to advertise for bids for Well No 2 and Well No 3
Rehabilitation;
c. Request for temporary signs and waiver of associated fees HALO
Fall Craft and Bake Sale;
d. Approve List of As-Needed Checks:
AFLAC 1,786.00
ALBERTSONS 6.28
BANKCARD SERVICES 3,509.68
BASTIAN, THOMAS P 3,600.00
BENEFIT SYSTEMS & SERVIC 20,143.71
BORDERS INC 1,635.26
BRITE STAR PRODUCTIONS I 20,000.00
CHARPIE CONSTRUCITON COM 35,640.00
FOP UNITS I/II 1,936.00
HOBBY LOBBY STORES INC 334.57
HOME DEPOT/GECF 183.14
ILLINOIS DEPARTMENT OF P 958.00
ILLINOIS STATE POLICE 20.00
LESHINSKI, DAVID 150.00
MANAGEMENT LEARNING LABO 3,000.00
MCHENRY COUNTY CLERK 10.00
MEADOW EQUIPMENT SALES & 107,695.30
MERKEL, PETE 930.00
NCPERS GROUP LIFE INS. 319.00
NEXTEL COMMUNICATIONS 2,453.03
NICOR GAS 628.82
NWBOCA 45.00
_Nk.- PETS IN NEED 35.00
PETTY CASH FUND 184.61
POSTMASTER MCHENRY IL 1,036.65
PURSUIT ADVENTURE INC 560.00
RIDINGS INC, BOB 23,140.00
November 14, 2005
Page 2
SAM'S CLUB 154.92 .1
SECRETARY OF STATE 390.00
SECRETARY OF STATE/INDEX 10.00
UNITED PARCEL SERVICE 132.95
UNITED STATES LIFE INSUR 1,233.90
VAN METER 6 ASSOECIATES 95.00
VELEZ, JENNIFER 198.00
WALMART COMMUNITY 509.02
GRAND TOTALS 232,665.84
FUND TOTALS
GENERAL FUND 82,270.83
DEVELOPER DONATION FUND 3,000.00
WATER/SEWER FUND 3,906.18
UTILITY IMPROVEMENTS FUND 143,335.30
EMPLOYEE INSURANCE FUND 4.06
INFORMATION TECHNOLOGY FUND 149.47
TOTALS 232,665.84
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
CONSENT AGENDA ITEM A: 2005/2006 SNOWPLOWING SERVICES FOR COUNTRY
CLUB SUBDIVISION AND FEGER SUBDIVISION
Assistant to City Administrator Martin stated the increased cost of proposed
snowplowing services represents a 4% increase over last year's amount. _
City Administrator Maxeiner noted the proposed cost is more competitive than that
which could be rendered by a private service for these subdivisions.
Motion by Peterson, seconded by Condon, to accept StafFs recommendation to
provide snowplowing services for the 2005/2006 season to Country Club Subdivision in
the amount of$1,424.95 and Feger Subdivision in the amount of$1,557.31; and that rates
for services beyond the 20 passes included in the original amounts be computed at the
hourly rate of$77.86 for Country Club Subdivision and $89.74 for Feger Subdivision.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCES APPROVING THE FOLLOWING FOR LIVING SPRINGS OF MCHENRY
LLC:
1. ANNEXATION AGREEMENT
2. ANNEXATION
3. ZONING MAP AMENDMENT
4. CONDITIONAL USE PERMIT --
Mayor Low announced the Agenda Item regarding Living Springs of McHenry LLC ,
has been removed from tonight's Agenda at the petitioner's request.
November 14, 2005
Page 3
CONTRACT FOR SERVICES RELATING TO ASBESTOS REMOVAL AT THE MEDICAL
ARTS BUILDING LOCATED AT 1110 NORTH GREEN STREET - MIDWEST
ENVIRONMENTAL CONSULTING SERVICES INC
Assistant to the City Administrator Martin stated Staff is seeking authorization to
enter into a contract with Midwest Environmental Consulting Services to provide project
design and contractor bidding services for asbestos removal for the Medical Arts Building
located at 1110 North Green Street. The contract also includes project management and
air monitoring while the asbestos removal takes place. Cost for these services is $15,000.
Alderman Santi inquired if discussions regarding lease vacation have occurred with
the remaining building tenants. City Administrator Maxeiner replied Staff is currently
working with the tenants regarding vacation of the building. City Administrator noted the
asbestos removal is contingent upon the City's closing on the purchase of this property.
Motion by Murgatroyd, seconded by Santi, to accept Staff s recommendation to
enter into a contract with Midwest Environmental Consulting Services for asbestos removal
project design, project management, and air monitoring for the property located at 1110
North Green Street in an amount not-to-exceed $17,500, contingent upon the City's
closing on the purchase of this property.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
— Motion carried.
RECOMMENDATION TO WAIVE BID REQUIREMENTS AND ENTER INTO AN
ENGINEERING SERVICES AGREEMENT FOR THE INSTALLATION OF SCADA
SYSTEM ON ELEVATED WATER STORAGE TANK NO 4 — B & W CONTROL
SYSTEMS INTEGRATION LLC
Director of Public Works Marcinko reminded Council the contract for the
implementation of the Supervisory Control and Data Acquisition (SCADA) system for water
distribution was awarded to B & W Control Systems Integration LLC at Council's January
5, 2004 regularly scheduled meeting. Since that time the City has moved forward with the
construction of its new elevated water storage facility at the southwest corner of the
intersection of Crystal Lake Road and Bull Valley Road. Director Marcinko stated once this
water storage facility is completed, its operations will need to be added to the existing
SCADA system.
Director Marcinko stated B & W Control Systems Integration has submitted an
agreement to incorporate the newest elevated water storage facility into the existing
SCADA system in the amount of $16,480. Staff recommends waiving the bidding
requirements and entering into an engineering services agreement with B & W Control
Systems Integration to provide these services.
t-- Motion by Wimmer, seconded by Condon, to accept Staffs recommendation to
waive the bidding requirements and to approve an engineering services agreement
between the City of McHenry and B & W Control systems Integration LLC for the
November 14, 2005
Page 4
i r istallation of a SCADA system for the Elevated Water Storage Facility No 4 in an amount
not-to-exceed $16,480.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ENGINEERING SERVICES AGREEMENT FOR FPA AMENDMENT — SMITH
ENGINEERING CONSULTANTS INC
Director Marcinko stated Council at its October 17, 2005 regularly scheduled
meeting considered the Central Waste Water Treatment Plant long-range plan. At that
tine it was the consensus of Council that Staff should proceed with the consolidation of the
City's waste water needs at the south plant. The first step in this process is to amend the
City's Facility Plan Area (FPA).
Director Marcinko noted Smith Engineering Consultants (SEC) has submitted an
engineering services agreement to perform the needed FPA amendment. The agreement
also provides for the preliminary engineering design for the lift station and force main to
pump the existing waste water flows from the central plant to the south plant. Director
Marcinko stated Staffs recommendation is to enter into an engineering services
agreement with Smith Engineering Consultants for the FPA amendment and preliminary ,
engineering design for improvements needed to pump the existing waste water flow from
the central plant to the south plant.
Motion by Schaefer, seconded by Santi, to accept Staffs recommendation to enter
into an engineering services agreement with Smith Engineering Consultants for the FPA
amendment and preliminary engineering design for improvements needed to pump the
existing waste water flow from the central plant to the south plant.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCES APPROVING THE FOLLOWING FOR ONE-ACRE SITE ON WEST SIDE
OF CRYSTAL LAKE ROAD FORMERLY KNOWN AS THE STADE PROPERTY :
1. ANNEXATION:
2. ZONING MAP AMENDMENT:
3. CONDITIONAL USE PERMIT TO ALLOW ELEVATED WATER STORAGE
TANK NO 4 ON THE PREMISES
Director of Community Development Napolitano stated the City has opted to erect
its Elevated Water Storage Facility No 4 on the one-acre parcel of property on the west
side of Crystal Lake Road recently purchased from Gordon Stade. In order to bring this
property into the City, ordinances providing for its annexation, zoning map amendment and
conditional use permit to allow the facility on the site must be approved.
November 14, 2005
Page 5
held on October 6, 2005 unanimously recommended approval of the zoning map
amendment to RS-1 Low Density Residential Zoning District and the granting of a
conditional use permit to allow the municipal use of the elevated water storage facility on
the property.
Motion by Condon, seconded by Murgatroyd, to accept Staff s recommendation to
pass an ordinance annexing the one-acre Stade Property located west of Crystal Lake
Road south of its intersection with Bull Valley Road.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon, Low.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Wimmer, seconded by Santi, to accept the unanimous recommendation
of the Planning and Zoning Commission to pass an ordinance granting a zoning map
amendment to RS-1 Low Density Residential Zoning District and a Conditional Use Permit
for the Stade Property to permit an elevated water storage facility on the premises.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
PROPOSED 2005 TAX LEVY
City Administrator Maxeiner reported each year the City must estimate revenues
required to operate City functions. These amounts are included in the annual property tax
levy submitted to the County Clerk for collection. The County Clerk must receive the
ordinance providing for the annual tax levy no later than the last Tuesday in December.
City Administrator Maxeiner stated since the tax levy request shows an increase of
more than 5% when compared to last years extension, a public hearing must be held and
notice published in the local newspaper advising the public of the hearing. City
Administrator Maxeiner suggested the public hearing be held on December 12, 2005 and
that notice be published accordingly. A resolution must be passed establishing the public
hearing date and alerting the public to the proposed tax levy amount of$3,924,511.
Motion by Murgatroyd, seconded by Wimmer, to accept Staffs recommendation to
establish the date of December 12, 2005 for the public hearing to consider the 2005 Tax
Levy as required by the Truth-in-Taxation Act; and to approve a resolution setting the levy
request for 2005 to be collected in 2006 at $3,924,511.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
November 14, 2005
Page 6
MAYOR— STATEMENT AND REPORT
Mayor Low thanked the Jaycees for the nice Christmas walk and noted attendance
was good for the event.
COMMITTEE REPORTS
Community Development Committee Chairman Alderman Condon announced a
Community Development Committee Meeting is scheduled for November 15, 2005 at 7
p.m. in the Aldermen's Conference Room.
Parks and Recreation Committee Chairman Alderman Peterson announced a Parks
and Recreation Committee Meeting was held on November 9, 2005 and minutes will be
forthcoming.
STAFF REPORTS
City Administrator Maxeiner reminded Council he is awaiting comments regarding
Staff to be used in performance appraisals.
FUTURE AGENDA ITEMS
Alderman Condon noted she has received several calls from constituents in
Winding Creek and Park Ridge Estates regarding the safety of children crossing Crystal
Lake Road enroute to/from school. Alderman Condon requested Staff determine if
sidewalks could be installed to facilitate student crossings.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 7:51 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 7:51 p.m.
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