HomeMy WebLinkAboutMinutes - 12/19/2005 - City Council REGULAR MEETING
DECEMBER 19, 2005
The Regular Meeting of the McHenry City Council was called to order by Mayor Low
at 7:30 P.M. on Monday, December 19, 2005 in the Council Chambers of the Municipal
Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer,
Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance
were: City Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Director of
Public Works Marcinko, Director of Community Development Napolitano, Chief of Police
O'Meara, Director of Parks and Recreation Merkel,,and Community Relations Management
Assistant Hobson. Absent: Assistant to the City Administrator Martin.
PRESENTATION: MCHENRY POLICE DEPARTMENT/MCHENRY TOWNSHIP FIRE
PROTECTION DISTRICT
Mayor Low expressed her appreciation for' the overwhelming efforts exhibited by
local firemen and police officers on behalf of our community in extending assistance to
victims of the Hurricane Katrina disaster. Firemen and police officers volunteered their
services and went over and above their commitment to daily service in our community.
Mayor Low stated it is important to recognize their willingness to assist others in time of
need.
Mayor Low presented plaques of recognition to the following:
McHenry Police Department Detective John Birk
McHenry Township Fire Protection District Captain Kevin Shea;
McHenry Township Fire Protection District Paramedic Rudy Rivere;
McHenry Township Fire Protection District Paramedic David Harwood;
McHenry Township Fire Protection District Paramedic Robert Neimann.
TEN MINUTE PUBLIC INPUT SESSION
Linda Peel of 2003 Bull Valley Road addressed Council regarding the McHenry
Elementary School District 15 referendum which will be placed on the Spring 2006
Primary. Ms. Peel, co-Chairman of the referendum committee, encouraged support for the
referendum. Ms. Peel requested an opportunity to meet with each Alderman to assess their
position on the referendum.
Mayor Low stated she is looking forward to meeting with co-chairman Peel.
CONSENT AGENDA
Motion by Schaefer, seconded by Condon, to approve the Consent Agenda as
presented:
a. List of Bills:
A W TOOL SALES INC 46.67
A-MIDWEST BOARD-UP INC 338.40
AAA COMMERCIAL PRODUCTS 648.20
AALTO, BRIAN 150.74
ABSOLUTE SOUND 247.99
ACCURINT FOR LAW ENFORCE 150.00
ACE HARDWARE, BJORKMAN'S 3,067.04
ACRES GROUP 7,950.00
ADAMS ENTERPRISES INC, R 5,754.45
\ ADAMS OUTDOOR POWER EQUI 157.85
ADAMS STEEL SERVICE INC 350.80
ADAMS, DENNIS 74.66
\ ADAMS, JOHN
f December 19, 2005
Page 2
AHLBORN EQUIPMENT INC 69.30
ALEXANDER CHEMICAL CORP 2,225.00 ~�
ALEXANDER LUMBER CO 252.99
AMERICAN SOLUTIONS FOR B 247.81
AMERICAN WATER WORKS ASS 143.00
AQUAPREP 14,962.50
ARAMARK WORK APPAREL & U 370.17
ARMOR HOLDINGS FORENSICS 66.35
ASSOCIATED BAG COMPANY 184.68
AUTOGRAPH FOLIAGES 564.01
B&W CONTROL SYSTEMS INTE 10,997.85
BARCOL DOOR COMPANY INC 37.18
BARKER, LESLIE 108.00
BARTOLAI, MICHAEL J 63.89
BAXTER & WOODMAN 14,236.34
BONCOSKY OIL COMPANY 19,440.26
BORDERS INC 1,681.50
BOTTS WELDING & TRUCK SE 84.50
BRADY & ASSOCIATES, PHIL 4,312.00
BRUSKI, RICHARD A 275.00
BULL VALLEY BP 21.00
BUNCH DISTRIBUTING INC 21.90
j BUSINESS & LEGAL REPORTS 428.58
BUSS FORD SALES 474.96
CAPITAL GAINS INCORPORAT 3,731.75
j CAREY ELECTRIC 4,760.00
CARQUEST AUTO PARTS STOR 1,534.37
CB&I CONSTRUCTORS INC 294,259.50
CDW GOVERNMENT INC 111.50
CENTEGRA OCCUPATIONAL ME 428.00
CHEMICAL PUMP SALES AND 99.55
CHICAGO INTERNATIONAL TR 2,349.88
CHRISTOPHER, DAVID 95.84
CINTAS CORPORATION #355 730.76
CLIFFORD-WALD 622.07
COMED 45,802.06
CONNEY SAFETY PRODUCTS 161.51
CONSERVATION SERVICES 150.00
CRAFT CONCRETE PRODUCTS 612.00
CRESCENT ELECTRIC SUPPLY 278.68
CRYSTAL MANOR STABLE 300.00
CURRAN CONTRACTING COMPA 2,432.50
CUSTOM LANDSCAPING 1,369.00
D'ANGELO NATURAL SPRING 43.50
DELL MARKETING LP 1,344.75
DIETERLE, JOHN 49.58
DILLON, JOHN 7.99
DURA WAX COMPANY INC, TH 84.00
DURABILT FENCE 7,917.00
ED'S RENTAL & SALES INC 670.00
EDER CASELLA & CO 18,700.00
EISERMAN, JERRY 508.64
EXECUTIVE COACH SERVICE 535.00
FAMILY TAILOR SHOP 22.00
FAST EDDIES CAR WASH 21.85
FBI NAA 40.00
FEDEX 58.56
FIORITA, MARIA 154.00
FISCHER BROS FRESH 2,144.64
FLESCH COMPANY INC, GORD 215.62
FOX VALLEY CHEMICAL CO 525.48
FOXCROFT MEADOWS INC 747.50
G IMPRESSIONS INC 150.00
GALLAGHER RISK MANAGEMEN 50.00
GALLS INCORPORATED 237.03
GITZKE, WILLIAM 90.00
GREAT LAKES FIRE & SAFET 139.75
GRISWOLD INDUSTRIES 294.50
GROWER EQUIPMENT & SUPPL 44.02
HACH COMPANY 339.20 _
HAMAKER, KAREN 88.00
HANSEN'S ALIGNMENT, DON 65.00
HARM'S FARM 706.94
HAYES, MICHAEL D 49.76
HETTERMANN, KATHLEEN 20.24
HEY AND ASSOCIATES INC 4,437.80
HOME TOWNE ELECTRIC INC 38,600.00
December 19, 2005
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HP SHOOTING CENTER INC 142.35
HUGS & KISSES CHARTER BU 1,380.00
HYDRAULIC SERVICES AND R 27.87
IACP 130.00
ICC 140.00
ICMA 829.15
ILLINOIS ASSOC OF CHIEFS 135.00
ILLINOIS GMIS 100.00
ILLINOIS MUNICIPAL LEAGU 1,386.00
IN HOUSE APPAREL & PROMO 92.00
J G UNIFORMS INC 1,166.88
JOHNSBURG BOWL 570.00
JOHNSON, SEAN 31.93
JP MORGAN TRUST COMPANY 1,800.00
JULIE INC 397.10
JUNGMANN, MARLENE B 168.00
KALE UNIFORMS INC 773.65
KIEFER & ASSOC, ADOLPH 826.08
KIMBALL MIDWEST 1,023.57
KIWANIS CLUB OF MCHENRY 230.00
KOLLENKARK, WILLIAM 35.40
KRANZ, ANNE 111.77
KTD INC 649.96
KUNZER, KATHLEEN 12.61
LAMBERT, FRAN 9.00
LANG PONTIAC-CADILLAC-SU 23.90
LANGE, MICHAEL 85.16
LEACH ENTERPRISES INC 110.64
LEONARD, KATHLEEN 77.03
LIBERTY FLAG & SPECIALTY 108.95
LOCKER'S FLOWERS 41.00
MANUSOS GENERAL CONTRACT 17,874.00
MARTIN, MICHELLE 88.00
MCANDREWS PC, THE LAW OF 6,800.00
MCHENRY ANALYTICAL WATER 317.00
MCHENRY COMMUNITY HIGH S 32,362.00
MCHENRY COMMUNITY SCHOOL 46,880.38
MCHENRY COUNTY CHIEFS OF 36.00
...�.� MCHENRY COUNTY COUNCIL 0 99.00
MCHENRY COUNTY RECORDER 645.00
MCHENRY COUNTY SUPPLY IN 310.65
MCHENRY ELECTRIC & SUPPL 1,700.00
MCHENRY NAPA 1,142.25
MCHENRY PRINTING SERVICE 1,173.16
MCHENRY PUBLIC LIBRARY 2,705.00
MCHENRY SPECIALTIES 152.50
MCHENRY WATER/SEWER FUND 20.84
MCMASTER-CARR SUPPLY CO 891.45
MEYER MATERIAL COMPANY 100.64
MICROFLEX 95.00
MID AMERICAN WATER OF WA 712.00
MIDWEST FENCE 5,000.00
MIDWEST METER INC 11,056.79
MINUTEMAN PRESS OF MCH 171.49
MOBILE OFFICE DESIGNS IN 245.69
MONROE TRUCK EQUIPMENT 406.00
MUSIELAK, BERNICE 18.00
NEWMAN, CHRISTINE 195.98
NICOR GAS 3,948.09
NORSHORE ALARM CO INC 225.00
NORTH AMERICAN SALT CO 5,332.56
NORTH EAST MULTI-REGIONA 5,015.00
NORTH SUBURBAN WATER 30.00
NORTHWEST ELECTRICAL SUP 2,002.81
NORTHWEST HERALD 210.60
NORTHWEST LAMINATION 470.00
NORTHWEST NEWS GROUP OF 1,148.61
NORTHWESTERN UNIVERSITY 900.00
NUTOYS LEISURE PRODUCTS 390.00
NWBOCA 105.00
O'HERRON CO INC, RAY 131.90
O'MEARA, THOMAS 298.09
OFFICE DEPOT INC 287.55
�i ORIENTAL TRADING CO INC 54.70
OTTOSEN TREVARTHEN BRITZ 4,207.50
PATTEN INDUSTRIES INC 11.91
PETERSEN SAND & GRAVEL 439.98
r. .
December 19, 2005
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PETTIBONE & CO, P F 1,421.93
PITNEY BOWES INC 310.85
PR DIAMOND PRODUCTS INC 369.00
PRECISION SERVICE & PART 316.05
PRECISION SHARPENING 95.20
PRIME COMMERCIAL CORP 30.00
QUICK WRAP BAGS 58.00
R & S DISTRIBUTORS INC 262.60
REID, MICHAEL 117.13
RESERVE ACCOUNT 1,500.00
REWIAKO, RICHARD 30.74
RINGWOOD BP 33.00
ROC CONSTRUCTION SUPPLY 71.76
ROTARY CLUB OF MCHENRY 178.79
RUSHING, RHONDA F LANG- 66.07
S&S WORLDWIDE INC 41.54
SAFETY KLEEN CORP 174.85
SANCHEZ, OSCAR 30.00
SANDA, PAULETTE 18.00
SBC 6,014.84
SBC LONG DISTANCE 57.85
SCHMITT, JON 15.00
SETTLERS HILL RDF 10,785.96
SEXTON, ERIC M 35.13
SHERMAN MECHANICAL INC 3,108.68
SHICK SCHOOL SUPPLY 55.46
SIRCHIE FINGER PRINT LAB 102.73
SMITH ENGINEERING CONSUL 329,717.73
SOCIETY FOR HUMAN RESOUR 160.00
SPAETH, TOM 219.35
ST PAULS EPISCOPAL CHURC 2,343.00
STANS OFFICE TECHNOLOGIE 1,227.04
STAPLES BUSINESS ADVANTA 167.87
STATE TREASURER IDOT 5,050.77
STS CONSULTANTS LTD 475.00
SWIFT CO INC, JOHN S 7,779.50
THOMPSON ELEVATOR INSPEC 3,372.00
THREE D DESIGN STUDIO LL 4,925.00
TRAFFIC CONTROL & PROTEC 751.22
TRANSCHICAGO TRUCK GROUP 458.54
TRANSMATIC TRANSMISSION 1,300.00
UDCHIK, TANYA AND TONY 18.98
ULTRA STROBE COMMUNICAIT 118.65
UNIFORMITY INCORPORATED 59.00
USTA MEMBERSHIP SERVICES 25.00
VELEZ, JENNIFER 1,840.25
VERMONT SYSTEMS INC 2,674.00
VIRGILS, LAURA L 225.00
WARSHAWSKY, ERIC 64.62
WASTE MANAGEMENT 512.40
WATER PRODUCTS - AURORA 1,175.16
WEARGUARD 275.90
WITT, CINDY 175.58
WOLF CAMERA & VIDEO 31.96
WOOD, ROLAND 29.87
YOUNG REMBRANDTS INC 360.00 .
ZELLER, ELIZABETH 19.60
ZEP MANUFACTURING COMPAN 197.16
ZIEBELL WATER SERVICE PR 490.00
ZMT INC 1,287.58
GRAND TOTALS 1,100,109.42
FUND TOTALS
GENERAL FUND 194,031.84
AUDIT EXPENSE FUND 18,700.00
ANNEXATION FUND 80,942.00
MOTOR FUEL TAX FUND 5,332.56
DEVELOPER DONATION FUND 9,362.80
TIF FUND 475.00
DEBT SERVICE-1997A FUND 1,800.00
CAPITAL IMPROVEMENTS FUND 55,447.50
WATER/SEWER FUND 96,708.05
UTILITY IMPROVEMENTS FUND 584,110.18
MARINA OPERATIONS FUND 83.00
RISK MANAGEMENT FUND 50.00
INFORMATION TECHNOLOGY FUND 2,412.52
RETAINED PERSONNEL ESCROW 46,922.22
December 19, 2005
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POLICE PENSION FUND 3,731.75
TOTALS 1,100,109.42
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ENGINEERING SERVICES AGREEMENT FOR SERVICES RELATING TO RIVERWALK
PHASE 1 —SMITH ENGINEERING CONSULTANTS INC
Management Assistant for Community Relations Hobson stated the City's plans for
a spring 2006 groundbreaking for the McHenry Riverwalk require securing an engineering
services agreement for management of professional services. Smith Engineering
Consultants have submitted an agreement to undertake the management of the Riverwalk
project. Management Assistant Hobson noted if Council approves the proposed agreement
with Smith Engineering, the City would terminate its contract with VOA Associates for
Riverwalk plan and design upon conclusion of the third phase of the contract.
Alderman Condon stated it is unfortunate Council is no longer comfortable with VOA
Associates. She requested Staff closely scrutinize the invoices submitted by Smith
Engineering Consultants. Aldermen Santi and Schaefer concurred with Alderman Condon.
City Administrator Maxeiner stated he is pleased with the plans submitted by VOA
Associates; however, the City has had to terminate its contract due to unforeseen
complications and circumstances.
Alderman Murgatroyd inquired if there were unexpended funds relating to Riverwalk
Phase IV and Phase V which were not utilized by VOA Associates. City Administrator
Maxeiner replied in the affirmative.
Motion by Condon, seconded by Santi, to accept Staffs recommendation to:
1. terminate the contract with VOA Associates upon conclusion of the third phase of
the contract; and
2. to enter into an engineering services agreement with Smith Engineering
Consultants to manage the professional services of Phase I of the Riverwalk Project
as called for in the Downtown Redevelopment Business Plan.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
CONTRACT FOR SEAWALL CONSTRUCTION RELATING TO RIVERWEALK
PROJECT WITH ALLIANCE CONTRACTORS INC IN THE AMOUNT OF $288,283
Management Assistant Hobson stated in looking at Phase I of the Riverwalk
Construction Project, it was noted the shoreline requires stabilization. As this is best
accomplished when the ground is frozen, Staff is recommending the following:
1. Waive the bid requirements for the installation .of sheet piling for Phase I of the
December 19, 2005
Page 6
Riverwalk along the south side of Boone Creek between Green Street and the .�
Riverwalk Place Townhome Development;
2. Accept the proposal from Alliance Contractors in the amount of $288,283 for the
installation of new sheet piling for Riverwalk Phase I.
Alderman Glab expressed concern that the project would not be going out for bid.
City Administrator Maxeiner stated there are a limited number of contractors who have
experience with the specialized field of seawall stabilization. City Administrator further
noted the City will realize a savings of approximately $20,000 in the cost of sheeting
materials as Alliance Contractors maintains onhand the materials required to complete this
project. Staff has experience working with this firm and recommends acceptance of the
proposal submitted by Alliance Contractors.
Alderman Schaefer expressed his support of putting all projects out for bid.
However, he recognized the relevance of cost savings in accepting the Alliance proposal
for this project.
Motion by Murgatroyd, seconded by Schaefer, to accept Staffs recommendation to
1. Waive the bid requirements for the installation of sheet piling for Phase I of the
Riverwalk along the south side of Boone Creek between Green Street and the
Riverwalk Place Townhome Development;
2. Accept the proposal from Alliance Contractors in the amount of $288,283 for the
installation of new sheet piling for Riverwalk Phase I.
Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
DARTMOOR DRIVE/CRYSTAL LAKE ROAD INTERSECTION PRELIMINARY
GEOMETRIC PLAN AND TRAFFIC SIGNAL WARRANT STUDY:
1) BUDGET AMENDMENT TO FY 2005/2006 BUDGET TO ADD $6,500 TO
CAPITAL IMPROVEMENTS FUND FOR THE ENGINEERING DESIGN SERVICES:
2) APPROVAL OF ENGINEERING SERVICES AGREEMENT — SMITH
ENGINEERING CONSULTANTS
Director of Public Works Marcinko stated the Fiscal Year 2005/2005 Budget Capital
Improvements Program included $56,200 for engineering services associated with the
intersection improvements and traffic signalization of Dartmoor Drive and Crystal Lake
Road. However, due to budget constraints, the traffic study required for these
improvements was not included in the approved budget. Staff is seeking approval to
amend the budget to include $6,500 toward the preliminary geometric plan and traffic
signal warrant study for this intersection. In addition, Staff is seeking authorization to enter
into an engineering services agreement with Smith Engineering Consultants for a traffic --
signal warrant study of the Dartmoor Drive and Crystal Lake Road intersection in the
amount of$6,316.20.
Alderman Condon stated her support for the installation of traffic signals along
December 19, 2005
Page 7
Crystal Lake Road. She encouraged rapid installation of the signal at Dartmoor Drive for
the safety of neighborhood children.
Alderman Glab inquired about the design of the intersection due to the width of
Dartmoor Drive. Director Marcinko responded the intersection configuration will be
established once the transportation study is complete. He further noted it is difficult to
assess the type of intersection improvements which will be utilized without the data and
capacity being analyzed following the traffic study.
Motion by Condon, seconded by Santi, to accept Staff s recommendation to
approve:
1. a budget amendment to the Fiscal Year 2005/2006 budget adding $6,500 to the
Capital Improvements Fund for engineering design services for the preliminary
geometric plan and traffic signal warrant analysis for the Dartmoor Drive and Crystal
Lake Road traffic signal;
2. an engineering services agreement with Smith Engineering Consultants for the
Dartmoor Drive and Crystal Lake Road intersection geometric plan and traffic signal
warrant study in an amount not-to-exceed $6,316.20
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AUTHORIZATION TO SUBMIT LOCAL AGENCY AGREEMENT FOR FEDERAL
PARTICIPATION AND APPROVAL OF PRELIMINARY ENGINEERING SERVICES
AGREEMENT FOR FEDERAL PARTICIPATION RELATING TO THE ROUTE 31/ROUTE
120 INTERSECTION IMPROVEMENTS PROJECT IN AN AMOUNT NOT-TO-EXCEED
$350,000
Director Marcinko reminded Council an agreement with Smith Engineering
Consultants (SEC) for Phase I Improvements of the Route 31 corridor between
Washington Street and Route 120 was authorized at its July 18, 2005 regularly scheduled
meeting. The agreement covered the Phase I report for the Route 31 improvements
between Washington Street and Route 120 in an amount not-to-exceed $100,000. Since
that time SEC has submitted a Local Agency Agreement for Federal Participation and the
Preliminary Engineering Services Agreement for Federal Participation.
Director Marcinko stated in order for the state and federal agencies to consider the
City's request for reimbursement of these expenses, the City must appropriate the entire
amount required for engineering for this project, $350,000. If approved by the state and
federal agencies, the entire $350,000 would be reimbursable to the City.
Director Marcinko stated the engineering service funds would be expended in 2006,
although actual construction would not begin until 2009.
Director Marcinko stated it is Staffs recommendation to:
t 1. approve the Local Agency Agreement for Federal Participation; and
t.
December 19, 2005
Page 8
2. approve the Preliminary Engineering Services Agreement for Federal Participation �--
for the Illinois Route 31 at Illinois Route 120 Intersection Improvements in an
amount not-to-exceed $350,000.
City Engineer Robert Wegener of Smith Engineering Consultants stated the City
works hard to seek State and Federal dollars to assist with transportation projects. Staff
should be recognized for its efforts to reduce local costs for these projects.
Motion by Schaefer, seconded by Murgatroyd, to accept Staffs recommendation as
follows:
1. to approve the Local Agency Agreement for Federal Participation; and
2. to approve the Preliminary Engineering Services Agreement for Federal
Participation for the Illinois Route 31 at Illinois Route 120 Intersection Improvements
in an amount not-to-exceed $350,000.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
Mayor Low wished everyone a peaceful and merry Christmas and a Happy New ---
Year.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Maxeiner stated there would be no Friday Report this week. City
Administrator Maxeiner also reported flyers are currently being circulated by the Northern
Illinois Utilities Water Company owner in the McHenry Shores Subdivision. Staff is in the
process of preparing a response.
FUTURE AGENDA ITEMS
Alderman Glab stated McHenry Elementary School District 15 is a separate taxing
body. He acknowledged he does not support their representatives speaking before Council
as a venue of creating support for their March referendum.
EXECUTIVE SESSION: COLLECTIVE BARGAINING AND PERSONNEL
Motion by Wimmer, seconded by Santi, to go into Executive Session to discuss
Collective Bargaining and Personnel at 8:25 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
December 19, 2005
Page 9
Council went into Executive Session at 8:35 p.m.
Motion by Murgatroyd, seconded by Santi, to go back into Open Session at 9:02
p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 9:02 p.m.
OPEN SESSION
Motion by Santi, seconded by Schaefer, to approve a collective bargaining
agreement with Unit II (Telecommunicators, Community Service Officers, and Records
Clerks) of the Fraternal Order of Police, as presented.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Condon, seconded by Wimmer, to adjourn the meeting at 9:03 p.m.
Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 9:03 p.m.
MAYOR CITY CLERK