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HomeMy WebLinkAboutMinutes - 01/19/2004 - City Council REGULAR MEETING JANUARY 19, 2004 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, January 19, 2004 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant Administrator Lockerby, City Attorney McArdle, City Clerk Jones, Director of Public Works Marcinko, Director of Parks and Recreation Merkel, Chief of Police O'Meara, Director of Community Development Napolitano. Absent: Director of Finance Kline. PUBLIC HEARING: VACATION PORTION OF ORCHARD BEACH AVENUE Mayor Low at 7:32 p.m. opened the Public Hearing regarding the consideration of the vacation of a portion of Orchard Beach Avenue. Director of Community Development Napolitano informed Council as part of the Riverside Hollow Annexation Agreement, the City took over responsibility of a portion of Orchard Beach Avenue. During negotiations for the Riverside Hollow Annexation, discussions occurred regarding the possible vacation of existing Orchard Beach Avenue and having the residents of Orchard Beach Subdivision utilize the new entrance to Riverside Hollow Subdivision at McCullom Lake Road. As a part of the annexation agreement the City and developer of Riverside Hollow, Kennedy Homes, agreed that a portion of Orchard Beach Avenue would be vacated and that the entrance to Orchard Beach Subdivision would be incorporated into the Riverside Hollow Subdivision entrance. Director Napolitano noted a Plat of Vacation has been prepared. He stated the vacated property would be divided up among the adjacent property owners. The Riverside Hollow developer is responsible for connection of the remaining portion of Orchard Beach Drive to the Riverside Hollow Subdivision, as well as removal of the vacated right-of-way asphalt pavement and replacement with grass. Director Napolitano stated the City has reserved a 20' utility easement. Notice has been sent to all affected property owners. No written or verbal comments have been received regarding the street vacation. In response to Alderman Bolger's inquiry, Director Napolitano stated the developer is responsible for the cost of removing the asphalt, installing the new curb and replacing the pavement with grass seed. No adverse comments have been received from affected residents. In response to a question by Alderman Glab, Director Marcinko noted future needs regarding the vacated right-of-way have been taken into consideration. Director Marcinko stated the vacation of a portion of Orchard Beach Avenue would provide the City with a 90' dedicated right-of-way which would accommodate the City of McHenry's future needs. Alderman Condon expressed concerns regarding the proposed revised access for Orchard Beach Subdivision residents to their subdivision. She noted better design/planning should have been utilized when considering the closure of the access 1 road, prior to annexation approval. Director Napolitano, responding to Alderman Peterson's inquiry, stated the City January 19, 2004 Page 2 annexed a portion of Orchard Beach Avenue at the time of the Riverside Hollow Annexation process. The City annexed to the far side of the road and only until the bend in the road, at which point Orchard Beach Avenue is private. Mayor Low invited questions and/or comments from the audience. There were none. In response to Mayor Low's inquiry, City Clerk Jones stated the Office of the City Clerk received no written or verbal comments regarding the vacation of Orchard Beach Avenue. Motion by Bolger, seconded by Murgatroyd, to close the Public Hearing regarding a vacation of a portion of Orchard Beach Avenue. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Alderman Glab commended Staff for pursuing the vacation of the street in compliance with the annexation agreement. Motion by Murgatroyd, seconded by Bolger, to pass an ordinance authorizing the vacation of a portion of Orchard Beach Avenue and reserving a 20' municipal water main easement. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak at the Ten Minute Public Input Session. CONSENT AGENDA Motion by Peterson, seconded by Murgatroyd, to approve the Consent Agenda as presented: • Semi-Annual Distribution of Developer Donations to taxing districts • Picnic/Special Use Permits • Amendment to Municipal Code Chapter 13 Traffic Code creation of stop intersections in Shamrock Farms Subdivision • Amendment to Municipal Code Chapter 24 Parkway Trees • Request for reduction in Northgate West Letter of Credit No. 642 • Award of Bid for printing Parks and Recreation seasonal brochures to Haag Press • Request for final payment regarding Sioux Lane Elevated Storage Tank to Jetco Ltd. • List of Bills: ACCOUNTEMPS 1,550.08 ACE HARDWARE, BJORKMAN'S 2,267.83 January 19, 2004 Page 3 ADAMS ENTERPRISES INC, R 837.80 t ADAMS OUTDOOR POWER EQUI 30.00 ADAMS STEEL SERVICE INC 77.05 ADAMS, DENNIS 210.00 ADVANCE NETWORK DESIGN I 812.50 ALEXANDER LUMBER CO 78.73 ALSEASO 1,258.20 ALTHOFF INDUSTRIES INC 361.50 AMERICAN SOLUTIONS FOR B 142.63 AMERICAN TELECOMMUNICATI 211.11 AMERICAN WATER WORKS ASS 123.00 APWA 118.00 AQUAPREP 7,156.50 ARAMARK WORK APPAREL & U 395.72 AURICO REPORTS 10.00 B AND H INDUSTRIES 6.00 B&W CONTROL SYSTEMS INTE 3,298.40 BALTES, PETER 253.80 BAXTER & WOODMAN 29,161.54 BEGGS, DENISE 18.00 BERRYMAN EQUIPMENT COMPA 291.60 BOISE CASCADE OFFICE PRO 916.72 BONCOSKY OIL COMPANY 11,373.44 BOTTS WELDING & TRUCK SE 31.00 BRADY & ASSOCIATES, PHIL 330.00 BUSS FORD SALES 1,338.06 C & C HEATING & A/C 3,275.00 CARMEUSE LIME INC 3,586.50 CDW GOVERNMENT INC 700.47 CENTEGRA OCCUPATIONAL HE 915.00 CENTRAL STATES GROUP 330.60 CHICAGO RUSH ARENA FOOTB 300.00 CINGULAR WIRELESS 14.13 CINTAS CORPORATION #355 544.65 COMED 48,114.28 CONAWAY, TINA 151.29 CORPORATE EXPRESS INC 182.39 COUGHLIN, DIANE 55.00 CRAFT CONCRETE PRODUCTS 12.00 CRESCENT ELECTRIC SUPPLY 3.70 CURRAN CONTRACTING CO 1,812.07 CURTIS, TINA 160.00 D & J AUTOMOTIVE SUPPLY 792.04 D'ANGELO NATURAL SPRING 35.50 D'S MARINE SERVICE INC 385.00 DELL MARKETING LP 953.00 DURA WAX COMPANY INC, TH 575.05 ED'S RENTAL & SALES INC 658.85 EDER CASELLA & CO 1,335.00 FBI NAA 40.00 FEDEX 17.10 FISCHER BROS FRESH 1,730.20 FISCHER, TAMMY 37.50 FLESCH COMPANY INC, GORD 445.74 FOX LABS INTERNATIONAL I 2,173.43 FOXCROFT MEADOWS INC 517.64 FRONTIER CHIROPRACTIC 30.00 FUNK, PAUL D 148.02 G IMPRESSIONS INC 415.00 GABRIEL ROEDER SMITH & C 6,600.00 GALLS INCORPORATED 1,440.70 GITZKE, WILLIAM 132.85 GLS 658.03 GONZALEZ, JOSE 500.00 GRAINGER 190.16 GROWER EQUIPMENT & SUPPL 3.27 HAGG PRESS INC 4,730.50 HANSEN'S ALIGNMENT, DON 65.00 HARM'S FARM 755.97 HARTS AUTO SUPPLY 408.67 HBK WATER METER SERVICE 1,291.23 HENRICKSEN 354.7.0 HOLIAN, CAROL 30.99 HUFFMAN, DAWN 93.68 HUGS & KISSES CHARTER BU 550.00 I-PAC C/O MIKE BUCALO 50.00 ICC 100.00 January 19, 2004 Page 4 ILLINOIS AUDIO PRODUCTIO 198.00 ILLINOIS EPA 1,000.00 ILLINOIS MUNICIPAL LEAGU 1,186.00 IMPACT MARKETING 30.00 IMPRESSIVE IMAGES 31.00 INDUSTRIAL/ORGANIZATIONA 2,175.00 IOMA INC 258.95 J G UNIFORMS INC 923.69 JEWEL FOOD STORES 166.29 JOSEPH ELECTRONICS 73.86 JULIE I14C 280.20 JUNGMANN, MARLINE S B 177.00 JUST FOR FUN ROLLER RINK 176.00 KALE UNIFORMS INC 615.75 KAR PRODUCTS 2,957.66 KIWANIS CLUB OF MCHENRY 115.00 KREASSIG, DANIEL 24.00 KROH14 LAWN 6 LANDSCAPE 2,919.32 KTD I14C 23.74 LETN PRIMEDIA WORKPLACE 576.00 LEWIS INTERNATIONAL INC 655.00 LIBERTY FLAG 6 SPECIALTY 88.95 LOBO, JANET 5.00 MACE, DOUG 296.32 MAYFAIR CARPETS 6 FURNIT 4,341.00 MCANDREWS PC, THE LAW OF 6,800.00 MCCUAIG HAEGER BOLZ S MC 6,136.44 MCHENRY ANALYTICAL WATER 7,983.00 MCHENRY AUTO BODY CO INC 1,003.90 MCHENRY COMMUNITY HIGH S 296,967.99 MCHENRY COMMUNITY SCHOOL 551,581.21 MCHENRY COUNTY CHIEFS OF 36.00 MCHENRY COUNTY SUPPLY IN 2,799.82 MCHENRY NAPA 1,626.88 MCHENRY PAINT GLASS S 228.74 MCHENRY PUBLIC LIBRARY 60,795.00 MCHENRY TOWNSHIP FIRE 59,661.00 MCI COMM SERVICE 22.95 MEADE ELECTRIC CO IN 2,710.00 MEYER MATERIAL COMPANY 771.29 MID AMERICAN WATER OF WA 1,036.56 MIDWEST METER INC 39,339.85 MILLER MONUMENT COMPANY 122.00 MINARIK CORPORATION 170.00 MINUTEMAN PRESS OF MCH 3,821.82 NATIONAL WATERWORKS 6,600.00 NICOR GAS 3,485.71 NORTH SUBURBAN WATER 45.00 NORTHERN ILLINOIS MEDICA 844.75 NORTHWEST ELECTRICAL SUP 2,225.98 COCA 30.00 OFFICE DEPOT INC 506.54 OLSON TRANSPORTATION INC 300.00 PACE 13,979.19 PADRO, PEDRO 88.18 PECHOUS, ROGER 24.00 PERKINS, MICHAEL 17.16 PETALS 6 STEMS 81.00 PETERSEN SAND 6 GRAVEL 659.44 PROESEL, JOHN R 114.71 QUILL CORPORATION 1,804.00 R 6 S DISTRIBUTORS INC 919.60 RANKIN, JERRY 240.00 RAY FORENSIC GROUP LLC, 300.00 REICHE CONSTRUCTION 89.00 REID & ASSOCIATES INC, J 790.00 RESERVE ACCOUNT 1,500.00 RIVERSIDE BAKE SHOP 46.75 ROCK RIVER ARMS INC 3,520.00 ROCKHURST UNIVERSITY 370.40 ...� ROTARY CLUB OF MCHENRY 179.71 ROWE, HERBERT W 4,435.00 SBC 4,972.58 SBC LONG DISTANCE 1.30 SCHATZ, DON 585.00 SCHEEL, BRYAN 50.00 SCIAME, RYAN 185.82 January 19, 2004 Page 5 SETTLERS HILL RDF 3,810.22 SEVERN TRENT PIPELINE SE 3,741.25 SHERMAN MECHANICAL INC 176.88 SIMPLEY.GRINNELL LP 541.50 SMITH ENGINEERING CONSUL 4,923.47 SOLUTIONS WIRELESS 30.00 SSMG 1,974.60 ST PAULS EPISCOPAL CHURC 858.00 STAN'S FINANCIAL SERVICE 278.00 STANS OFFICE TECHNOLOGIE 116.61 STATE TREASURER IDOT 4,172.19 STO-COTE PRODUCTS INC 420.00 STONE, TANYA 64.00 SUBURBAN BUILDING OFFICI 595.00 SUMMERS PORTABLE TOILETS 138.00 THEODORE POLYGRAPH SERV 100.00 THOMAS TRUCKING INC, KEN 690.00 THOMPSON ELEVATOR INSPEC 60.00 THREE D DEISGN STUDIO LL 17.51 TOLEDO, ARMANDO 10.00 TRAFFIC CONTROL & PROTEC 1,291.95 TURF PROFESSIONALS EQUIP 189.54 VANDERSTAPPEN SURVEYING 75.00 VENTURE PUBLISHING 16.45 VERMONT SYSTEMS INC 2,766.00 VIKING CHEMICAL COMPANY 3,675.60 VOA ASSOCIATES INC 25,252.48 WHOLESALE DIRECT INC 289.59 WICKLANDER ZULAWSKI & AS 395.00 WIEDEMANN, ILENE 7.08 WILLIAMS ELECTRIC SERVIC 1,001.24 WOODSTOCK FORD & MERCURY 270.36 WOODSTOCK LAND SURVEYORS 750.00 XENCOM 25.00 ZARNEK, TOM 30.00 ZUKOWSKI ROGERS FLOOD & 6,632.50 GRAND TOTALS 1,328,345.13 FUND TOTALS GENERAL FUND 162,178.43 ANNEXATION FUND 40,203.00 DEVELOPER DONATION FUND 921,670.00 TIF FUND 25,252.48 CAPITAL IMPROVEMENTS FUND 16,017.51 WATER/SEWER FUND 126,638.30 UTILITY IMPROVEMENTS FUND 5,478.63 EMPLOYEE INSURANCE FUND 915.00 RISK MANAGEMENT FUND 4,558.65 INFORMATION TECHNOLOGY FUND 3,676.79 RETAINED PERSONNEL ESCROW 14,631.34 POLICE PENSION FUND 7,125.00 TOTAL 1,328,345.13 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR USE OF PETERSEN PARK AND WAIVER OF ALL ASSOCIATED FEES FOR 2004 HAUNTED HAYRIDE —WONDER LAKE SKI TEAM In attendance was Kimberly Carlsten of the Wonder Lake Water Ski Show Team. Ms. Carlsten requested use of Petersen Park for the Team's 2004 Haunted Hayride event scheduled for October as follows: 1-- Saturday, October 9`h and Saturday, October 161h 7 p.m. — 10:30 p.m. Friday, October 22"d and Saturday, October 23`d 7 p.m. — 10:30 p.m. January 19, 2004 Page 6 Friday, October 291h and Saturday, October 301h 7 p.m. — 10:30 p.m. Kiddie Matinee on Saturday, October 23'd 4 p.m. —6 p.m. Ms. Carlsten stated all events would be held at Petersen Park. In addition to using the park, the Wonder Lake Water Ski Show Team is requesting waiver of all associated fees. Ms. Carlsten expressed gratitude to Council for past use of the park and waiving of fees. In appreciation, a donation was presented to the McHenry Parks and Recreation Department, as well as to the McHenry Area Youth Commission, the Wonder Lake Lions Club, and the Senior Services of McHenry County. Alderman Glab requested information regarding the event be provided to the Parks and Recreation Department and General Administration office for distribution to the public prior to the event. Motion by Bolger, seconded by Wimmer, to accept Staffs recommendation to approve the use of Petersen Park by the Wonder Lake Water Ski Show Team for its 2004 Annual Haunted Hayride Event scheduled as follows: Saturday, October 9th and Saturday, October 16th 7 p.m.— 10:30 p.m. Friday, October 22"d and Saturday, October 23`d 7 p.m.—10:30 p.m. Friday, October 29th and Saturday, October 30th 7 p.m.— 10:30 p.m. Kiddie Matinee on Saturday, October 23`d 4 p.m.—6 p.m. and to permit the placement of temporary advertising signs, and to waive all park rental and sign permit fees associated with the request. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Ms. Carlsten presented checks to Director of Parks and Recreation Merkel and to Alderman Condon, board member of the McHenry Area Youth Commission. ORDINANCES AUTHORIZING ANNEXATION AND ZONING MAP AMENDMENTS—4405 PONCA STREET AND 4406 PONCA STREET Director of Community Development reminded Council the two properties in question are the parcels that were provided emergency connection to City water service with the stipulation the properties annex to the City within 90 days of the connection approval. Director Napolitano noted the Planning and Zoning Commission at a Public Hearing held on January 8, 2004, unanimously recommended approved of zoning map amendment to RS-4 High Density Single-Family Residential upon annexation to the City. He stated once 4406 Ponca is annexed, 4405 will become contiguous and annexation will be possible. Both properties are located in the Cooney Heights Subdivision. i In response to Alderman Glab's inquiry, Director of Public Works Marcinko stated the City will maintain the roadway being annexed adjacent to the subject parcels. The residents will likewise be able to utilize all City services provided as a part of annexation. January 19, 2004 Page 7 Motion by Condon, seconded by Murgatroyd, to accept the unanimous recommendation of the Planning and Zoning Commission to approve an ordinance granting the annexation and map amendment to RS-4 High Density Single Family Residential to 4406 Ponca Street and 4405 Ponca Street. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Mayor Low commended Staff for working so diligently on the annexation, water main connection and all associated issues regarding this mater. Providing emergency connection to the affected residences was of paramount importance. Staff responded in a professional and expedient manner. REQUEST FOR VARIANCE TO PARKING SCREENING STRIP REQUIREMENTS: TARGET, 1860 NORTH RICHMOND ROAD ARBY'S. 1800 NORTH RICHMOND ROAD Director of Community Development stated the request before Council this evening is for variance to the parking screening strip requirements for Target and Arby's. The request is a direct result of the reconfiguration of the McCullom Lake Road and Route 31 intersection. The variance being requested is similar to that previously considered by Council at the McHenry Commons Shopping Center across the street from Target and Arby's. Director Napolitano noted the intersection reconfiguration involves the need for additional right-of-way to accommodate proposed improvements. Additional right-of-way has been secured resulting in a reduction in the required parking screening strip for Target and Arby's. In order to prevent an existing non-conformity, the granting of variances is necessary. Director Napolitano stated the Planning and Zoning Commission, at a Public Hearing held on December 18, 2003, unanimously recommended approval of the request for variances as submitted by Target and Arby's. Motion by Condon, seconded by Murgatroyd, to accept the unanimous recommendation of the Planning and Zoning Commission to approve the request for variance to the width requirements for parking screening strips as follows: • Target, located at 1860 North Richmond Road — to allow a 3' parking screening strip; • Arby's, located at 1800 North Richmond Road — to allow a 2' parking screening strip. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. '�- Absent: None. Motion carried. REQUEST TO RENEW TEMPORARY SIGN PERMIT — LOT 1 UNIT 5. MCHENRY January 19, 2004 Page 8 CORPORATE CENTER Director Napolitano stated the temporary sign located on Lot 1 of Unit 5 in McHenry Corporate Center was first approved by Council in 2001. The sign is located at the entrance to the McHenry Corporate Center on Ridgeview Drive. The intent has been to place a permanent sign at this location. To date, Prime Commercial has not developed the permanent sign and a request for the temporary sign has been extended. Prime Commercial at this time is seeking an extension until December 31, 2004 for the temporary sign. Alderman Glab recalled when the original request was made by Prime Commercial to locate a temporary sign on this site, no mention of a permanent sign was made. He noted the request for temporary sign was initially to advertise development of Lot 1 in Unit 5. There was no mention made of siting a permanent sign on this location. In response to Alderman Murgatroyd's inquiry, Director Napolitano stated the applicant intends to install a monument sign at this location. Alderman Murgatroyd expressed his displeasure with the length of time required to come up with a design for a permanent monument sign. In response for a request for clarification, Director Napolitano stated the sign serves a dual purpose: to market the McHenry Corporate Center and to note the entrance to the Corporate Center from Ridgeview Drive. Alderman Condon inquired if a permanent entrance sign would be allowed at this location. Director Napolitano stated the sign would be allowed once a building permit is secured, particularly as this location serves as an entrance to the McHenry Corporate Center from Inland Business Park. Alderman Condon opined the requests for temporary sign extension are excessive. A permanent sign should be designed and placed at this location. In response to Alderman Glab's inquiry, Director Napolitano stated development entrance signs are allowed at each entrance to an office and/or industrial subdivision. Motion by Bolger, seconded by Wimmer, to accept Staffs recommendation to approve the extension of the temporary sign permit to Prime Commercial for the sign located on Lot 1, Unit 5 of McHenry Corporate Center with an expiration date of December 31, 2004. Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson. Voting Nay: Glab, Condon. Absent: None. Motion carried. AWARD OF BID FOR SOUTH WASTEWATER TREATMENT PLANT EXPANSION — MANUSOS GENERAL CONTRACTING Director of Public Works Marcinko reminded Council authorization to prepare and solicit bids for the expansion of the South Wastewater Treatment Plant was provided at January 19, 2004 Page 9 Council's October 15, 2003 regularly scheduled meeting. Bids were opened on December 16, 2003. The low bidder was Manusos General Contracting of Fox Lake, Illinois. Director _. Marcinko stated Manusos has previously performed work for the City, notably the chlorination tanks about seven years ago at the South Plant. It is Staffs recommendation to award the bid to Manusos General Contracting of Fox Lake, Illinois in the amount not-to- exceed $4,141,000, subject to acquiring the IEPA NPDES and construction permits and approvals. Motion by Bolger, seconded by Murgatroyd, to accept Staffs recommendation to award the bid for the South Wastewater Treatment Plant Expansion to Manusos General Contracting of Fox Lake, Illinois, in an amount not-to-exceed $4,141,000, subject to acquiring the required IEPA NPDES and construction permits. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCE ADOPTING SUBDIVISION CONTROL ORDINANCE Director Napolitano reminded Council in May 2003 the Committee of the Whole reviewed a draft of the updated Subdivision Control Ordinance. Upon amending the draft document to include additional specific information, it was the Committee's recommendation to forward the Ordinance to Council for formal action. At this time, Staff has incorporated all of the suggested amendments including: • Clustering — definition has been added; • Review Plat Approval Application Fees and suggest implementation of a cul-de-sac maintenance fee. Revised fees incorporated into the Ordinance: Preliminary Plat Application Fee $250 Final Plat Application Fee $250 for first two acres, plus $10 for each additional acre Cul-de-sac Maintenance Fee $3,000 per cul-de-sac on plat • Cul-de-sac— increasing acceptable length from 400' to 600'; • Regulations regarding trees in the right-of-way/parkway. Staff is seeking formal Council action to adopt the revised Ordinance. In response to Alderman Peterson's inquiry, Director Napolitano stated cul-de-sacs are desirable locations for new homeowners. Alderman Peterson stated his support for the utilization of cul-de-sacs in the development process. Cul-de-sacs have reduced cut- through traffic and are more family and small children user-friendly. He opined the length of the cul-de-sacs should be extended. Alderman Glab expressed reservations regarding changing the approved length of a cul-de-sac. Alderman Glab suggested that all cul-de-sacs be constructed of concrete as opposed to asphalt, noting concrete surfaces outlast asphalt pavement. Director Marcinko January 19, 2004 Page 10 stated as cul-de-sacs do not have the volume of traffic found on typical subdivision streets, the concrete would hold up better than asphalt on them. There is higher maintenance per linear foot on cul-de-sacs than on any typical subdivision street. Alderman Glab suggested a configuration similar to Manchester Mall, a looping dead-end street, would be preferable to the installation of cul-de-sacs. Motion by Wimmer, seconded by Condon, to accept Staffs recommendation to approve the revised Subdivision Control Ordinance as presented. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR AMENDMENT 2003-2004 BUDGET TO ADD POLICE DEPARTMENT TELECOMMUNICATIONS POSITION Police Chief O'Meara stated one of the telecommunications operators was involved in an automobile accident in November and is currently on Family Medical Leave. This created a man power shortage in the telecommunications division. The shortage was covered by division employees working extended hours, particularly during the holidays. Additionally, another dispatcher had surgery recently and will be off work for another four to five weeks. A third dispatcher will be on maternity leave beginning in May. Finally, a dispatcher is anticipating retirement in June. Chief O'Meara, citing the aforementioned factors, is requesting the amendment to the 2003-2004 Budget to permit the hire of an additional telecommunications operator at this time. Noting it takes approximately twelve weeks to fully train a telecommunications operator, Chief O'Meara stated it is important to hire someone as quickly as possible. He noted there is a list of candidates from previously advertising for the position. The requested amendment to the 2003-2004 budget is for $13,000. In response to Alderman Peterson's inquiry, Chief O'Meara stated new telecommunication's operators work alongside a seasoned dispatcher for the first twelve weeks. Motion by Bolger, seconded by Murgatroyd, to accept Staffs recommendation to amend the 2003-2004 Budget to allow for a $13,000 expenditure and provide for the hire of one additional telecommunications operator. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. _ Motion carried. MAYOR —STATEMENT AND REPORT January 19, 2004 Page 11 There was no Mayor Statement and Report. COMMITTEE REPORTS Community Development Committee Chairman Alderman Wimmer stated two Committee meetings had occurred within the past week. Minutes of the meetings will be forthcoming. Finance and Personnel Committee Chairman Alderman Murgatroyd announced a Finance and Personnel Committee Meeting would be held on Monday, February 9, 2004, at 6:30 p.m. in the Aldermen's Conference Room to discuss the Personnel Policy. Public Works Committee Chairman Alderman Bolger announced a Public Works Committee Meeting would be held on Monday, February 16, 2004 at 6:30 p.m. in the Aldermen's Conference Room. Director of Public Works Marcinko indicated he had specific items requiring committee review. STAFF REPORTS There were no Staff Reports. NEW BUSINESS Alderman Glab requested Staff provide Council with information regarding the amount of Staff time expended to date working on Riverwalk related matters that would be reimbursable by TIF funds. City Administrator Maxeiner assured Alderman Glab the information was available and would be provided in the Friday Report. Alderman Bolger noted he received a complaint regarding the width of the Dunkin Donuts access drive onto Ramble Road. He advised the Community Development Department who will be providing a report to Council. EXECUTIVE SESSION: PROPERTY ACQUISITION Motion by Murgatroyd, seconded by Bolger, to go into Executive Session to discuss Property Acquisition at 8:19 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 8:25 p.m. Motion by Bolger, seconded by Murgatroyd, to go back into Open Session at 8:48 p.m. Council went back into Open Session at 8:48 p.m. 1 ADJOURNMENT January 19, 2004 Page 12 Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:49 p.m. �- Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjou d at 8:49 p.m. MAYOR CL R