HomeMy WebLinkAboutMinutes - 03/29/2004 - City Council REGULAR MEETING
MARCH 29, 2004
The Regular Meeting of the McHenry City Council was called to order by Mayor Low
at 7:30 P.M. on Monday, March 29, 2004 in the Council Chambers of the Municipal Center.
At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, and
Peterson. Absent: Wimmer, Condon. City Staff in attendance were: City Administrator
Maxeiner, Assistant Administrator Lockerby, City Attorney Cahill, Deputy Clerk Kunzer,
Director of Public Works Marcinko, Chief of Police O'Meara, City Planner Martin, Director
of Parks and Recreation Merkel, Director of Finance Kline. Absent: City Clerk Jones, City
Attorney McArdle, Director of Community Development Napolitano.
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak during the Ten Minute Public Input Session.
CONSENT AGENDA
Mayor Low read into the record Consent Agenda Item D, Resolution designating the
week of April 4, 2004 as Building Safety Week in the City of McHenry.
Alderman Glab requested the following Consent Agenda items be pulled for further
discussion:
• Item A. Picnic/Special Use Permits as presented by the Parks and
Recreation Department;
• Item F: Authorization to publish the annual update of the City's Zoning Map.
Motion Murgatroyd, seconded by Bolger, to approve the Consent Agenda as
amended:
B. Request to connect to Police Alarm Panel — 2302-2319 N Richmond Road,
Rubloff Construction;
C. Final Payment for Fox Ridge Park Playground Renovation — Reil Construction;
D. Resolution designating April 4, 2004 through April 10, 2004 as Building Safety
Week;
E. Ordinance amending Municipal Code Chapter 7, Section 7-3, Plumbing
Inspection Fees.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson.
Voting Nay: None.
Absent: Wimmer, Condon.
Motion carried.
FURTHER DISCUSSION:
• CONSENT AGENDA ITEM A: PICNIC/SPECIAL USE PERMITS
Alderman Glab expressed concern regarding the number of park permits/rentals to
non-residents and the low amount of fees collected for park use. He opined the fees
collected would not cover Staff time to provide maintenance following park use. Some
discussion followed.
Motion by Murgatroyd, seconded by Peterson, to approve Consent Agenda Item A,
Picnic/Special Use Permits as presented.
March 29, 2004
Page 2
Voting Aye: Bolger, Low, Murgatroyd, Peterson. --�
Voting Nay: Glab.
Absent: Wimmer, Condon.
Motion carried.
FURTHER DISCUSSION:
• CONSENT AGENDA ITEM F: AUTHORIZATION TO PUBLISH ANNUAL UPDATE
TO CITY ZONING MAP AMENDMENT
Alderman Glab noted some discrepancies in the annually updated City Zoning Map
and requested Staff review the map for errors. He inquired if the errors would in fact cause
unintended reclassification of involved properties. City Attorney Cahill responded the
inconsistencies would be considered a printer's error and would not in fact reclassify any
parcels.
Motion by Glab, seconded by Bolger, to authorize publication notifying of the annual
update of the City's Zoning Map.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson.
Voting Nay: None.
Absent: Wimmer, Condon.
Motion carried.
ENGINEERING SERVICES AGREEMENT FOR FREUND FIELD PHASE III BALL FIELD
RENOVATIONS — SMITH ENGINEERING CONSULTANTS
Director of Parks and Recreation Merkel stated Smith Engineering has been
working with the City since the inception of the Freund Field improvements. He stated the
completion of the project was postponed in December 2003 to allow for the temporary
revisions in the alignment of Front Street to accommodate the Route 120 improvements at
that intersection. The proposed engineering services agreement with Smith Engineering is
for construction staking and observation services for Phase III of this project. Director
Merkel stated it is Staffs recommendation to approve an engineering services agreement
for this project in an amount not-to-exceed $6,005.
Alderman Bolger expressed his belief that Staff should provide these services -
construction staking and observation of the completion of the project. He stated additional
payouts for engineering services in this project are unnecessary.
Alderman Murgatroyd stated as the City requested the project be held up to
accommodate the Route 120 improvement project, and in light of impending change orders
for this project, the proposed engineering services agreement makes good sense.
Motion by Peterson, seconded by Murgatroyd, to approve and authorize the Mayor's
execution of an engineering services agreement with Smith Engineering Consultants for
the Freund Field Ball Field Phase III Improvements in an amount not-to-exceed $6,005.
Voting Aye: Glab, Low, Murgatroyd, Peterson.
Voting Nay: Bolger.
Absent: Wimmer, Condon.
Motion carried.
March 29, 2004
Page 3
ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 13, TRAFFIC AND MOTOR
VEHICLE CODE TO ALLOW PERMIT PARKING IN MAIN STREET MUNICIPAL
-- PARKING LOTS
City Administrator Maxeiner stated the request to increase permit parking in the City
and to set aside parking permit spaces in both the north and south Main Street Municipal
Parking Lots was made by a Main Street business owner. Business employees are
currently required to move their vehicles several times throughout the day in order to avoid
parking citations. After research, Staff is recommending permit parking be increased to
include:
• North Main Street Municipal Parking Lot 13 spaces
• South Main Street Municipal Parking Lot 5 spaces.
Alderman Glab inquired how the City would control who obtained the parking
permits and ensure Main Street apartment tenants would have space to park. City
Administrator Maxeiner noted the permit parking spaces would not be posted "Permit
Parking". Additionally, he noted Staff observed these parking lots and determined during
most times of the day, they are not filled to capacity. The only exception would be during
meal times when local restaurant customers would utilize the parking lots. Some
discussion followed.
In response to Alderman Murgatroyd's inquiry, City Administrator Maxeiner stated
the parking spaces would be utilized on a first-come first-served basis.
In response to Alderman Peterson's inquiry, City Administrator stated overnight
parking would not be permitted.
Motion by Bolger, seconded by Murgatroyd, to approve an ordinance creating
permit parking as follows:
• North Main Street Municipal Parking Lot 13 spaces
• South Main Street Municipal Parking Lot 5 spaces.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson.
Voting Nay: None.
Absent: Wimmer, Condon.
Motion carried.
AWARD OF BID FOR MCCULLOM LAKE HERBICIDE TREATMENT TO AQUATIC
WEED TECHNOLOGY
In attendance was city resident Mr. Robert Kirschner, Aquatic Curator for the
Chicago Botanic Garden.
Director of Parks and Recreation Merkel thanked Mr. Kirschner for his work and his
Staffs assistance in preparing bid specifications for the McCullom Lake Herbicide
Treatment Project. He stated the proposed herbicide treatment is intended to rid the lake
�.. of the non-native Eurasian milfoil aquatic plant. Director Merkel stated bids were sought
and opened on March 2, 2004. The lowest qualified bid was submitted by Aquatic Weed
Tech of Roselle, Illinois in the amount of $15,165. It is Staffs recommendation to award
March 29, 2004
Page 4
the bid to Aquatic Weed Tech.
Mr. Kirschner addressed Council stating the herbicide efforts being proposed would
rid McCullom Lake of the Eurasion milfoil plant. He explained the entire lake would be
treated with a very low concentration of the chemical. He stressed there would be no
adverse impact on swimmers, the beach, animal or other plant life. Certain garden plants
could, however, be adversely impacted if lake water is utilized to water gardens.
Notification will be made to property owners abutting the lake informing them of this
possibility.
Alderman Glab expressed concern regarding boats embarking on the lake at the
boat launches bringing foreign and perhaps undesirable plants back into the lake. Director
Merkel noted the City's boat launch is not the back-in type. A brief discussion occurred.
Alderman Glab encouraged more restrictive use of the boat launches in order to prohibit
introduction of undesirable plants into the lake.
Motion by Bolger, seconded by Peterson, to accept Staff s recommendation to
award the bid for the McCullom Lake Herbicide Treatment Program to Aquatic Weed
Technology of Roselle, Illinois in an amount not-to-exceed $15,165.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson.
Voting Nay: None.
Absent: Wimmer, Condon. ,
Motion carried.
Mr. Kirschner expressed his gratitude to City Staff and Engineer Carl Moon of
Baxter and Woodman for their efforts in securing a CDBG grant to partially fund the
Lakewood Subdivision Sanitary Sewer Project.
ANNUAL RENEWAL OF EMPLOYEE MEDICAL AND DENTAL HEALTH PLANS
Assistant Administrator Lockerby informed Council each year the city renews the
Employee medical and dental insurance plan. This year's plan proposes the following:
• Approve the 2004-2005 renewal of the medical administrative and excess insurance
portion of the Employee Health Plan as follows:
Specific Rates Ag-gregate Rates
51 97 Annual 51 97 Aggregate Aggregate Annual PPO/Pre Admin Fixed Maximum
Single Family Specific Single Family Attachment Rate Aggregate Fees Fee Costs Exposure
$56.87 132.16 188,639 320.41 804.51 1,132,541 5.84 10,372 10,212 22,644 231,867 1,364,408
Approve the 2004-2005 internal charges for medical and dental coverage:
o Adjust the internal charge for single coverage medical insurance premium up to
$441.35 per month;
o Adjust the internal charge for single plus one coverage medical insurance premium
to $787.31 per month;
o Adjust the internal charge for family coverage medical insurance premium up to
March 29, 2004
Page 5
$1,003.38 per month;
o Adjust the internal charge for single coverage dental insurance premium up to
$30.24 per month;
o Adjust the internal charge for single plus one coverage dental insurance premium
up to $47.64 per month;
o Adjust the internal charge for family coverage dental insurance premium up to
$58.19 per month.
City Administrator Maxeiner clarified over the past five years the city has increased
specific coverage on each employee in the belief that this would help to cap/reduce the
City's aggregate cost.
Motion by Murgatroyd, seconded by Bolger, to accept Staffs recommendation to
• Approve the 2004-2005 renewal of the medical administrative and excess insurance
portion of the Employee Health Plan as follows:
Specific Rates Aggregate Rates
51 97 Annual 51 97 Aggregate Aggregate Annual PPO/Pre Admin Fixed Maximum
Single Family Specific Single Family Attachment Rate Aggregate Fees Fee Costs Exposure
$56.87 132.16 188,639 320.41 804.51 1,132,541 5.84 10,372 10,212 22,644 231,867 1,364,408
• Approve the 2004-2005 internal charges for medical and dental coverage:
o Adjust the internal charge for single coverage medical insurance premium up to
$441.35 per month;
o Adjust the internal charge for single plus one coverage medical insurance premium
to $787.31 per month;
o Adjust the internal charge for family coverage. medical insurance premium up to
$1,003.38 per month;
o Adjust the internal charge for single coverage dental insurance premium up to
$30.24 per month;
o Adjust the internal charge for single plus one coverage dental insurance premium
up to $47.64 per month;
o Adjust the internal charge for family coverage dental insurance premium up to
$58.19 per month.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson.
Voting Nay: None.
Absent: Wimmer, Condon.
Motion carried.
REQUEST FOR ACCELERATED SCHEDULE FOR THE DEVELOPMENT OF
SHAMROCK FARMS LEGEND LAKES LARGE PARK— KIMBALL HILL HOMES
Mayor Low announced this item was being pulled from the Agenda at the
�' Applicant's request. The matter will be rescheduled at a later date.
March 29, 2004
Page 6
MAYOR— STATEMENT AND REPORT
Mayor Low reported she received correspondence from Representative Jack Franks
announcing he is hosting a Town Meeting at the McHenry Municipal Center on Monday,
July 26, 2004 at 7 p.m. Mayor Low also reported she received correspondence from
Representative Franks regarding several issues pending during the Spring House
Sessions. Copies of the correspondence will be included in this week's Friday Report
Packet.
COMMITTEE REPORTS
Alderman Murgatroyd reminded Council a Finance and Personnel Committee
Meeting is scheduled for Tuesday, March 30, 2004 at 7:30 p.m. in the Aldermen's
Conference Room to discuss the proposed General Fund in the 2004-2005 Budget.
STAFF REPORTS
Director of Parks and Recreation Merkel reported the Skatepark was opened last
weekend to allow its use during the recent warm weather. The park will remain open this
week for spring break. It is being staffed by some of last year's support staff.
Director Merkel announced he is meeting with the Police Department's Community
Service Officers to discuss park open/close procedures, park hours, etc.
Director Merkel stated Althoff Basketball Complex is now open. Hours have been
changed, however. The complex is being illuminated only until 9 p.m.
NEW BUSINESS
Alderman Glab stated the City of McHenry should follow the Village of Richmond's
example and take a united stand in opposition to expansion of Metra services through and
north of the city. The City of McHenry should go on record, he stated, and promote the
establishment of a Metra Station on the Pacini South Property.
ADJOURNMENT
Motion by Glab, seconded by Peterson, to adjourn the meeting at 8:18 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson.
Voting Nay: None.
Absent: Wimmer, Condon.
Motion carried.
Th Meeting was adjour d at 8:18 p.m.
MAYOR DEPUTY CLERK