The URL can be used to link to this page

Home My WebLink AboutMinutes - 09/20/2004 - City Council REGULAR MEETING SEPTEMBER 20, 2004 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Wednesday, September 20, 2004 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Chief of Police O'Meara, Director of Parks and Recreation Merkel, Director of Community Development Napolitano, Director of Public Works Marcinko, Director of Finance Kline. Absent: None. PRESENTATION: LEADERSHIP GREATER MCHENRY COUNTY Mr. Roger Schlies, Coordinator of Leadership Greater McHenry County provided Council with a presentation regarding the organization's goals and benefits which the organization provides to the community, including building and enhancing leadership skills, personal development and service to others. Mr. Schlies stated the organization is committed to making a difference in the Greater McHenry County community. TEN MINUTE PUBLIC INPUT SESSION Mr. Enrico Heirman, a resident of 520 Kresswood, Director of the CABA World Series, addressed Council. Mr. Heirman thanked Mayor Low for her participation in throwing out the starting pitch in the tournament, which was held July 23, 2004 through August 1, 2004. He presented Mayor Low with a baseball signed by the Japanese team. CONSENT`AGENDA Alderman Glab requested that Item A, Picnic Permit Requests, be pulled from the Consent Agenda and voted on separately. Motion by Condon, seconded by Murgatroyd, to approve the Consent Agenda as amended: B. Block Party Requests: C. McHenry Shores Subdivision; D. The Oaks of McHenry Subdivision E. Request for Release of Letters of Credit No 142 and No 143 contingent upon receipt of maintenance guarantee— Boone Creek Unit 8; F. Request for final payment for Crestwood Drive Improvement Project— Payne and Dolan; G. Request for final payment for Waukegan Road Improvement Project — Levernier Enterprises; H. Request to waive and refund temporary sign permit fees relating to NAMI 3`d Annual Walkathon — National Alliance for Mentally III of McHenry County; 1. Approval of List of Bills: GENERAL FUND ACE HARDWARE, BJORKMAN'S 847.52 ACME BRICK & SUPPLY CO 288.00 ADAMS ENTERPRISES INC, R 241.41 ADAMS OUTDOOR POWER EQUI 16.95 ADAMS STEEL SERVICE INC 192.58 AFTERMATH INC 100.00 AG PLUMBING 295.50 AHLBORN EQUIPMENT INC 182.08 ALEXANDER LUMBER CO 143.75 ALLSTATE 30.00 September 20, 2004 Page 2 AOI ELECTRICAL, INC 482:00 �- AQUATIC WEED TECHNOLOGY 1,300.00 ARAMARK WORK APPAREL & U 124.71 ARMOR HOLDINGS FORENSICS 33.10 B&M LAWN CARE 305.00 BARN NURSERY, THE 169.83 BARNES DISTRIBUTION 951.53 BAXTER & WOODMAN 2,757.92 BAZILEWICH, GREG 211.50 BENNETT, GAIL 92.00 BOELTER, HAROLD 25.00 BONCOSKY OIL COMPANY 12,567.00 BONNELL INDUSTRIES INC 96.55 BOTTS WELDING & TRUCK SE 31.00 BP AMOCO 30.00 BRADY & ASSOCIATES, PHIL 4,313.00 BREMER, CURT 157.50 BROGAN, WILLIAM J 706.90 BULL VALLEY BP 42.00 BULL VALLEY DENISTRY 30.00 BURRAFATO, SAM 60.00 BUSS FORD SALES 1,296.22 BUSSE, MICHAEL 31.95 C&H DISTRIBUTORS INC 214.85 CALEA 385.00 CDW GOVERNMENT INC 7,090.00 CENTEGRA OCCUPATIONAL ME 531.50 CERTIFIED FLEET SERVICES 239.85 CERTIFIED SERVICES INC 83.87 CHAPEL HILL FLORIST INC 40.00 ' CHICAGO FLOWER & GARDEN 250.00 CINGULAR WIRELESS 28.24 CINTAS CORPORATION #355 257.13 CLARKE ENVIRONMENTAL NOS 5,724.00 CLEMENTS, CHAD 25.00 CLIFFORD-WALD 180.82 CONED 18,434.82 CONNEY SAFETY PRODUCTS 357.84 CONNOR CO 118.64 CONSERV FS 553.00 CORNERSTONE MATERIAL REC 25.00 CORPORATE EXPRESS INC 1,815.20 COUGHLIN, DIANE 10.00 CRAFT CONCRETE PRODUCTS 1,928.20 CRESCENT ELECTRIC SUPPLY 9.51 CULLOM, MIKE 25.00 CUMMINS NPOWER LLC 35.58 CURRAN CONTRACTING COMPA 426.28 CUSTOM LANDSCAPING 95.00 CUTTING EDGE COMMUNICATI 75.00 D & J AUTOMOTIVE SUPPLY 548.34 D'ANGELO, TIM 25.00 DELISI, PHIL 231.00 DENBROEDER, JOHN 25.00 DISCOUNT SCHOOL SUPPLY 154.38 DOCUMENT IMAGING DIMENSI 564.00 DON'S TOWING 100.00 DOWE & WAGNER 25.00 DURA WAX COMPANY INC, TH 165.25 ED'S RENTAL 25.00 ED'S RENTAL & SALES INC 1,603.70 EGAN, JACK 55.00 EISERMAN, JERRY 480.75 September 20, 2004 Page 3 EJ EQUIPMENT 935.92 ELM STREET DEESIGN 125.00 EPCO PAINT 215.42 EXPERT WINDOW CLEANING $,080.00 EXXON MOBIL #11841 30.00 FAST EDDIES CAR WASH 210.50 FISCHER BROS FRESH 3,721.01 FLESCH COMPANY INC, GORD 209.30 FLYNN, BRIAN 25.00 FOTO FAST 6.25 FOX DEVELOPMENT CONSTRUC 750.00 FOXCROFT MEADOWS INC 1,367.55 FRANKLIN, JAMES 147.00 FRANO, JOE 25.00 FREUND INTERNATIONAL 27.80 FREUND, MIKE 25.00 FREUND, ROBERT L 625.00 G IMPRESSIONS INC 206.00 GALLS INCORPORATED 4.85 GARRELTS & SONS INC 333.75 GERSTAD BUILDERS 920.95 GILLESPIE, JANET 127.00 GITZKE, WILLIAM 1,206.45 GOLD MEDAL PRODUCTS 162.95 GRALA, JASON 25.00 GREAT LAKES FIRE & SAFET 128.90 GROVE, KELLY 25.00 GURRIE, LETITIA 90.50 HAGG PRESS INC 4, 617.03 HALOGEN SUPPLY COMPANY 2, 128.17 HANSEN'S ALIGNMENT, DON 130.00 HARM'S FARM 15.60 HARMONY RESORT 25.00 HARRISON JR, JOHN J 91.72 HART, JO ANN 36.00 HENKEL, CHUCK 25.00 HERITAGE-CRYSTAL CLEAN 77.86 HETLET, CHAD 25.00 HILTON SPRINGFIELD 257.40 HOLIAN, CAROL 64.49 HOLIDAY INN EXPRESS-MACO 133.20 HONEA, MARC 25.00 HOWELL, MATT 25.00 HUEMANN & SONS, JOSEPH H 595.29 ICC 86.99 ICON IDENTITY SOLUTIONS 30.00 IDENTITY SPORTSWEAR 44.00 ILLINOIS STATE BANK 30.00 ILLINOIS TRAILS CONSERVA 30.00 IMAGETEC LP 145.15 INDICO CORP 4, 000.00 INTERSTATE BATTERY SYSTE 66.60 INTOXIMETERS 221.00 IPSTA 99.00 ITOA 225.00 J G UNIFORMS INC 1,089.46 JARR, ROBERT 25.00 JEWEL FOOD STORES 118.90 JOHNSON, DAWN 88.29 JOHNSON, JOEL 23.97 JONES, JANICE C 274.50 JULIE INC 139.35 K-MART 30.00 September 20, 2004 Page 4 KALE UNIFORMS INC 3,349.16 �- KAMPS, DON 261.00 KIEFER & ASSOC, ADOLPH 1,267.93 KIMBALL HILL HOMES 7,306.00 KING, TOM 200.00 KIRCHNER FIRE 543.75 KITTL, AMBROSE M 35.13 KIWANIS CLUB OF MCHENRY 115.00 KLINE, KELLY A _ 49.97 KOEHL SR, DAVE 25.00 KROHN LAWN & LANDSCAPE 19t728.48 KUHL, JOHN 25.00 KUNZER, KATHLEEN 350.00 LAMBERT, DAVE 25.00 LAMBERT, MAT 25.00 LAROSE, KATHY 25.00 LASKOWSKI, JOHN 25.00 LEONARDI'S FOOD SPECIALT 577.66 LETN PRIMEDIA WORKPLACE 764.00 LEVERNIER ENTERPRISES IN 71,585.68 LEWIS INTERNATIONAL INC 152.28 LOCKER'S FLOWERS 86.00 LOCKERBY, JOHN T 44.53 LOFGREN, GREG 40.00 LOMBARDO, REGINA 35.00 LUBBEN, JERRY 25.00 MCANDREWS PC, THE LAW OF 6,800.00 MCANDREWS, JUSTIN 37.50 MCCANN INDUSTRIES INC 822.28 MCCARTHY, THOMAS M 441.00 ' MCHENRY COUNTY RECORDER 223.00 MCHENRY COUNTY SUPPLY IN 1,546.23 MCHENRY FLYING DRAGONS 327.00 MCHENRY MONTESSORI 30.00 MCHENRY NAPA 1,425.83 MCHENRY POLICE OFFICERS 2,994.60 MCHENRY POLICE PENSION F 16,780.38 MCHENRY SPECIALTIES 347.50 MCHENRY WATER/SEWER FUND 78.38 MEIJER 30.00 MEINTZ, MICHELLE 55.00 MERTZ, GARY 60.00 MEYER JR, DONALD 193.50 MEYER MATERIAL COMPANY 902.71 MILLER MONUMENT COMPANY 172.50 MINUTEMAN PRESS OF MCH 5,417.65 MOBILE OFFICE DESIGNS IN 3,712.90 MOORE, KEVIN 176.00 MTS SAFETY PRODUCTS INC 35.97 MUNICIPAL CLERKS OF 150.00 NATIONAL RECREATION AND 350.00 NATIONAL WATERWORKS 354.20 NEWMAN, CHRISTINE_ 62.81 NEXTEL COMMUNICATIONS 1, 865.31 NICOR GAS 121.04 NITE LITE SIGNS & BALLOO 500.00 NORTHERN ILLINOIS MACK I 79.53 NORTHWEST ELECTRICAL SUP 468.11 NORTHWEST HERALD 210.60 ' NORTHWESTERN ILLINOIS 50.00 NWBOCA 48.00 O'HERRON CO INC, RAY 546.40 OCCUPATIONAL FOOTWEAR CO 483.56 September 20, 2004 Page 5 OEFFLING, BRAD 25.00 OFFICE DEPOT INC 153.69 OLD BRIDGE, THE 25.00 OLIVER, JUANITA 166.70 OLSON TOWING & RECOVERY 95.00 PACE 11, 822.90 PARK & RECREATION SUPPLY 216.00 PAYTON, JOHN 27.00 PEARCE, JAMIE 84.00 PEPSI-COLA GENL BOT 1,041.85 PETALS & STEMS 120.00 PETERSEN SAND & GRAVEL 393.13 PETERSON, DEAN 25.00 PINKSTON, KARIN 197.00 PINTER, WILLIAM S 180.00 PITNEY BOWES INC 519.90 PRECISION SHARPENING 163.80 PRIME HOSPITALITY 700.56 PRO PLAYER CONSULTANTS I 1,444.00 PROHEALTH SAFETY SYSTEMS 306.50 QUILL CORPORATION 146.32 R & S DISTRIBUTORS INC 381.50 RAYMONDS JOHNSBURG BOWL 575.00 REESE, KATHERINE 31.95 REICHERT CHEVROLET 265.47 REID, DAVID 42.56 RELIABLE MAINTENANCE 250.00 RELIABLE SAND & GRAVEL 761.08 REWIAKO, RICHARD 23.05 RICCI, DONNA 51.30 RIVERSIDE BAKE SHOP 177.31 ROA, KELLY 30.00 ROBE, BRANDY 90.00 ROBERTS, PATTI J 416.00 ROC CONSTRUCTION SUPPLY 45.00 ROTARY CLUB OF MCHENRY 202.09 ROWE, HERBERT W 675.00 RUSHING, RHONDA 160.36 RYAN HOMES, WILLIAM 30.00 SBC 4,504.89 SBC LONG DISTANCE 56.74 SCHAEFER, JEFF 25.00 SCHATZ, DON 195.00 SCHIMKE, PHIL 25.00 SCHMIDT, THOMAS 58.57 SCHOOL SPECIALTY INC 45.43 SEXTON, ERIC M 23.25 SHERMAN MECHANICAL INC 11,580.40 SIEBECK, JIM 12.00 SIMPLEX GRINNELL LP 270.15 SMITH ENGINEERING 25.00 SMITH, CLAYTON 300.00 SOKOLOWSKI, JOAN 72.00 SOLUTIONS WIRELESS 24.99 SSMG 1,476.91 ST PAULS EPISCOPAL CHURC 330.00 STAN'S FINANCIAL SERVICE 278.00 STANDARD EQUIPMENT CO 710.48 STANS OFFICE TECHNOLOGIE 802.08 --`, STATE TREASURER IDOT 2,503.32 STOFFEL SEALS 429.00 STULL, RICH 112.41 SUMMERS PORTABLE TOILETS 1,301.00 September 20, 2004 Page 6 TAYLOR STREET PIZZA 80.00 THOMAS TRUCKING INC, KEN 1,150.00 THOMAS, GRETCHEN 42.55 TRADEMARK FENCE CO 5,152.71 TRAFFIC CONTROL & PROTEC 1,375.34 TREEE GEAR USA INC 85.00 TREND ENTERPRISES INC 59.71 TROCKI, TODD A 235.00 TROST, SHELLY 187.00 ULTRA STROBE COMMUNICAIT 67.50 UNIFORMITY INCORPORATED 934.20 USA BLUEBOOK 93.24 VANCE, KELLY 75.00 VANDERSTAPPEN SURVEYING 475.00 VIRGILS, LAURA L 1,844.46 VLCEK, PEGGY 31.42 VOGT, STELLA 36.00 WAL-MART 30.00 WEIGELT, JED 25.00 WESTERN ILLINOIS UNIVERS 90.00 WHOLESALE DIRECT INC 514.27 WILLHOIT, NANCY 25.00 WILLIAMS ELECTRIC SERVIC 213.07 WITT, CINDY 16.83 X--L GRAPHICS 30.00 XENCOM 55.00 ZEP MANUFACTURING COMPAN 530.85 ZMT INC 1,367.44 ZUKOWSKI ROGERS FLOOD & 7,018.38 BAND FUND ANDERSON, BRIAN 430.00 BAZAN, MICHAEL 887.50 BELL, ADAM C 360.00 BELLON, NATE 110.00 BERNHARD, DAVID 350.00 CHRISTINE, MAREVN 430.00 CUMMINGS, JOHN G 430.00 DEWEBER, ERIC 30.00 FREUND, MICHAEL R 270.00 FREUND, ROBERT L 350.00 GARLING, TOM 250.00 HOLTZ, KEN 430.00 KNAUF, MIKE 320.00 KOGA, DAN 10.00 LEE, ERIC 60.00 LUY, DAVID 330.00 PAST, JUSTIN 90.00 PLAYERS BENCH MUSIC STOR 369.96 POE, DAVE 410.00 RHODES, DONALD E 430.00 RUFF, KENDALL J 420.00 SAMPSON, SCOTT 330.00 SMARZUSKI, JOHN 420.00 SMITH, DAN 70.00 STEIN, KEN 60.00 STORER, MICHAEL 100.00 _ STREICHER, LARRY 410.00 TIPPS, GREG 70.00 TOALSON, BILL 160.00 TRIEFENBACK, GORDEN 360.00 VAGN, NORM 70.00 WINDEMULLER, DEAN 150.00 September 20, 2004 Page 7 WINOGRAD, BARRY 10.00 ANNEXATION FUND KIMBALL HILL HOMES 560.00 MCHENRY COMMUNITY HIGH S 23,973.00 MCHENRY COMMUNITY SCHOOL 33,984.00 MCHENRY PUBLIC LIBRARY 2,002.00 DEVELOPER DONATION FUND KIMBALL HILL HOMES 6,236.00 TIF FUND BAXTER & WOODMAN 2,000.00 HERLIHY MID-CONTINENT CO 95,751.75 LANCO DEVELOPMENT CO 12,000.00 LEVERNIER ENTERPRISES IN 149,220.85 HUNTERSVILLE SSA#6 BAXTER & WOODMAN 2,159.75 CAPITAL IMPROVEMENTS FUND BAXTER & WOODMAN 390.11 LANDMARK CONTRACTORS INC 8,414.65 MCCUAIG HAEGER BOLZ & MC 3,900.15 SMITH ENGINEERING CONSUL 68,380.71 VANDERSTAPPEN SURVEYING 625.00 WATER/SEWER FUND ACE HARDWARE, BJORKMAN'S 485.61 ADAMS ENTERPRISES INC, R 146.68 ADAMS STEEL SERVICE INC 309.45 ALEXANDER CHEMICAL CORP 2,012.50 BARNES DISTRIBUTION 549.03 BAXTER & WOODMAN 3, 953.39 BONCOSKY OIL COMPANY 1,958.25 BOTTS WELDING & TRUCK SE 23.00 BUSS FORD SALES 39.76 CATCHING FLUID POWER 384.41 CINTAS CORPORATION #355 183.54 CONED 29,748.07 CRAFT CONCRETE PRODUCTS 804.60 CRESCENT ELECTRIC SUPPLY 78.70 CUSTOM LANDSCAPING 750.00 D & J AUTOMOTIVE SUPPLY 118.09 D'ANGELO NATURAL SPRING 63.90 D'S MARINE SERVICE INC 325.00 DON'S TOWING 25.00 EAST JORDAN IRON WORKS 1,196.94 ED'S RENTAL & SALES INC 86.70 FOXCROFT MEADOWS INC 84.49 GITZKE, WILLIAM 235.75 HYDROTEX 143.92 JULIE INC 278.70 KROHN LAWN & LANDSCAPE 2,232.56 KTD INC 82.92 KURZ JR, AIMED P 195.97 LANG PONTIAC-CADILLAC-SU 27.90 LEWIS INTERNATIONAL INC 84.58 MACE, DOUG 174.00 ..� MCHENRY ANALYTICAL WATER 567.00 MCHENRY COUNTY SUPPLY IN 1,220.72 MCHENRY NAPA 375.67 MCMASTER-CARR SUPPLY CO 39.59 September 20, 2004 Page 8 METROPOLITAN INDUSTRIES 439.12 MEYER MATERIAL COMPANY 582.82 MID AMERICAN WATER OF WA 4,513.81 MIDWEST METER INC 39,529.89 NEXTEL COMMUNICATIONS 220.78 NICOR GAS 69.28 NORTHERN TOOL & EQUIPMEN 319.42 OCCUPATIONAL FOOTWEAR CO 97.46 PETERSEN SAND & GRAVEL 312.08 PITNEY BOWES INC 121.95 REICHERT CHEVROLET 163.24 RUZICKA, RUSSELL 60.00 SBC 1, 156.45 SETTLERS HILL RDF 7,265.25 SEVERN TRENT PIPELINE SE 7,427.23 USA BLUEBOOK 579.49 USFILTER 500.00 VANDERSTAPPEN SURVEYING 150.00 VIKING CHEMICAL COMPANY 2,747.10 WATER SOLUTIONS UNLIMITE 2,860.00 WIRFS INDUSTRIES INC 178.00 ZMT INC 25.00 UTILITY IMPROVEMENTS FUND BAXTER & WOODMAN 19,523.93 FLUID & THERMAL SYSTEMS 69,275.00 LEVERNIER ENTERPRISES IN 115,276.47 RISK MANAGEMENT FUND CENTEGRA OCCUPATIONAL ME 428.25 MCHENRY AUTO BODY CO INC 3, 879.62 NORTHERN ILLINOIS MEDICA 205.50 INFORMATION TECHNOLOGY FUND CDW GOVERNMENT INC 54,415.28 DELL 878.48 DOCUMENT IMAGING DIMENSI 634.00 LDG CORPORATION 970.00 OFFICE DEPOT INC 77.59 SBC 202.82 STANS OFFICE TECHNOLOGIE 621.00 RETAINED PERSONNEL ESCROW BAXTER & WOODMAN 12,765.46 FIFTH THIRD BANK 1,388.50 MCHENRY COUNTY RECORDER 151.00 PRIME COMMERCIAL CORP 1,374.00 SMITH ENGINEERING CONSUL 1,589.70 ZUKOWSKI ROGERS FLOOD & 4,305.00 POLICE PENSION FUND EDER CASELLA & CO 700.00 GRAND TOTALS 1,149,981.38 FUND TOTALS GENERAL FUND 324,539.59 _ BAND FUND 8,877.46 ANNEXATION FUND 60,519.00 DEVELOPER DONATION FUND 6,236.00 TIF FUND 258,972.60 HUNTERSVILLE SSA#6 2,159.75 CAPITAL IMPROVEMENTS FUND 81,710.62 September 20, 2004 Page 9 WATER/SEWER FUND 118,304.76 UTILITY IMPROVEMENTS FUND 204,075.40 RISK MANAGEMENT FUND 4,513.37 INFORMATION TECHNOLOGY FUND 57,799.17 RETAINED PERSONNEL ESCROW 21,573.66 POLICE PENSION FUND 700.00 TOTALS 1,149,981.38 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon, Voting Nay: None. Absent: None. Motion carried. CONSENT AGENDA ITEM A: PICNIC PERMIT REQUEST Alderman Glab stated he continues to have concerns regarding sources outside the City limits utilizing the City parks and resources. He informed Council that he would like all of the park fees reviewed by the Parks and Recreation Committee in the near future. Motion by Murgatroyd, second by Wimmer, to approve the Picnic Permit Request submitted by Knaack Manufacturing Company on October 2, 2004. Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. REQUEST FOR MINOR VARIANCE TO SIDEYARD SETBACK— 5003 BROMLEY DRIVE Director of Community Development Napolitano informed Council that applicant, Thomas Cichowski of 5003 Bromley Drive has requested a minor variance to allow a side yard setback of 4.08 feet, rather than the required 7.4 feet, in order to extend an existing one-car garage to a two-car garage. Director Napolitano stated that all of the abutting homes in the applicant's neighborhood have the same or greater lot width. He noted the applicant lives in a wide ranch home and, due to the placement of the home and the existing lot width of 74 feet, the applicant is unable to meet the City's required side yard setback. Staff opined that the proposed variance is minimal and would not have an impact on the character or appearance of the area. Staff has no concerns with the requested variance, Director Napolitano indicated that the Planning and Zoning Commission at a Public Hearing held on September 4, 2004 unanimously recommended approval to allow a west side property line setback of 4.08 feet. Motion by Condon, seconded by Wimmer, to accept the unanimous recommendation of the Planning and Zoning Commission, and to approve an ordinance granting a 3.32 foot variance to allow a 4.08 foot side yard setback on the west lot line at 5003 Bromley Drive. ti September 20, 2004 Page 10 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TRANSFER OF LIQUOR LICENSE 172-11 TO ROUTE 120 LIQUORS, INC. D/B/A TOOLLAND & LIQUORS LOCATED AT 2360 WEST ROUTE 120 Mayor Low informed Council that Toolland & Liquors, located at 2350 West Route 120, has been sold to Route 120 Liquors, Inc. The new owners have submitted a request to transfer the F2-11 liquor license to the new entity. Mayor Low stated the corporation's President, Jagdish Shah, has been fingerprinted and all City requirements for transfer of the license have been met. Mayor. Low noted that Cheryl Heneise, the current manager, would remain at Toolland and has also been fingerprinted. Mayor Low recommends that Council approve the transfer of the Class F2-11 liquor license to Route 120 Liquors, Inc. d/b/a Toolland & Liquors, subject to satisfactory fingerprint results and that all employees involved in the sale of alcohol at Toolland attend BASSETT training. Motion by Bolger, seconded by Condon, to accept the Mayor's recommendation to approve the request to transfer the Class 172-11 liquor license to Route 120 Liquors, Inc. d/b/a Toolland & Liquors located at 2350 West Route 120. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR AMENDMENT TO CONDITIONAL USE PERMIT AND SIGN VARIANCE§ — 1901 NORTH RICHMOND ROAD, MOBIL OIL Mayor Low informed Council that this Item was pulled from tonight's Agenda at the request of the Applicant. The request would be considered at a later date. REQUEST FOR VARIANCE TO REQUIRED NUMBER OF PARKING §PACES — 3710 WEST ELM STREET In attendance was Ron Bykowski, applicant and property owner. Director Napolitano informed Council that Applicant Ron Bykowski has requested a variance from the Zoning Ordinance to allow a reduction in the number of required parking spaces for redevelopment of the former Eby Brown building, located at 3710 West Elm Street. Director Napolitano stated that Mr. Bykowski acquired the property in 2003 with the intention of redeveloping the building from its former warehouse use into a retail strip center extension of the Mill Pond Court. The change of use necessitated an increase in parking spaces. Because the site is limited regarding available parking, the applicant has submitted a parking variance for Council's consideration. ' Director Napolitano stated that originally it was Mr. Bykowski's intent to demolish approximately 6,500 sf. of the 28,000 sf. building, on the south and east sides, which. September 20, 2004 Page 11 would result in the need for 59 parking spaces. Mr. Bykowski was able to provide 39 spaces on the site, 20 less than required. Director Napolitano stated at a Public Hearing held on August 21, 2003, the Planning and Zoning Commission reviewed the request and unanimously recommended approval. Director Napolitano noted that, since the original site plan was presented, Verlo Mattress has signed a lease for over half of the building. Verlo's space needs were different and therefore a lesser portion of the building was removed, approximately 750 sf. on the south side of the building. Verlo will have more area devoted to assembly and warehouse than retail requiring less parking. With the latest revisions to the site plan the actual variance being requested is less than what was originally requested, a 16-space reduction rather than the 20-space reduction. Staff opined that with the constraints of the site, such as the existing building and parking lot layout, the parking variance is justified. The impacts of permitting a parking reduction are somewhat lessened because on-street parking is available on Elm Street and Millstream Drive. Director Napolitano indicated the site has been vacant since January 2001 and the applicant has invested a considerable amount of time and funds to bring the property back to a viable condition. Staff indicated that approval of Applicant's request would allow conversion to a viable retail use. Mr. Ron Bykowski thanked,.Council for their consideration and indicated he is anxious to move forward with the project. Motion by Bolger, seconded by Peterson, to accept the unanimous recommendation of the Planning and Zoning Commission, and to direct Staff to prepare an ordinance granting a parking variance to allow a reduction to 28 spaces for the property located at 3710 West Elm Street. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TIF ASSISTANCE FOR THE PROPERTY LOCATED AT 3710 WEST ELM STREET Director Napolitano stated Mr. Bykowski appeared before Council in June 2003 with a conceptual plan to renovate the Eby Brown building located at 3710 West Elm Street. The renovation would provide for tenant space for retail, office and professional uses. At that time, Mr. Bykowski was working with Staff in an effort to ascertain what enhancements could be made to the site, which were eligible for Tax Increment Finance (TIF) assistance. Originally the amount of TIF assistance requested was $111,500. Director Napolitano noted it was estimated the proposed improvements to the site would generate an increment of$138,856 over the life of the TIF, with the first year generating $4,222. Director Napolitano stated Mr. Bykowski has met with Staff and refined his proposal for the site. Since Verlo Mattress Factory has signed a lease to occupy nearly half of the September 20, 2004 Page 12 renovated space, the applicant's plans have been revised and the request for TIF assistance has been reduced. This evening Mr. Bykowski is requesting: • Replacement of-the existing sidewalk on the north side of Elm Street from the Boone Creek Bridge to 3814 West Elm at an estimated cost of$20,400; and • Reimbursement of the cost of the building permit in the amount of $7,200 for remodeling the existing structure, as well as waiving any future remodeling permit fees, estimated at $1,600. Staff opined that the site has been vacant since January 2001. Mr. Bykowski has invested considerable funds to bring the property back to viable condition. Staff noted that the original discussions with Mr. Bykowski regarding TIF assistance centered on exterior improvements that would make the building conducive to retail operations and provide a highly visible standard for redevelopment projects within the TIF District. The exterior improvements included: • Parking lot improvements; • Right-of-way vacations; • Traffic flow reconfigurations on Millstream; and • Hydrant and utility pole relocation. Director Napolitano stated that Staffs' intent was for the developer to implement the improvements identified within the downtown plan and raise the bar for future developments. With the change in the applicant's planned use of the property, and the change in the contemplated improvements, Staff suggested the following: + 50/50 cost sharing on the cost to replace the sidewalk, 50% public cost and 50% developer cost; • Future building permit fees for the property at 3710 West Elm to be waived for remodeling or alterations for additional tenants within the next 12-month period, but no waiving of the original building permit fee; and • The City would work with the utility companies to get utility poles straightened on the property. It is Staffs' opinion that any additional incentives would serve to set a precedent that future redevelopment projects elsewhere in the TIF could expect TIF incentives despite a lack of conformance with the Downtown Plan. Staff does not support Mr. Bykowski's request for consideration of lesser incentives and recommends Council deny the Applicant's request. Mr. Bykowski addressed Council noting numerous meetings with Staff during the renovations at the site. In particular, he pointed out the deplorable condition of the sidewalk from Boone Creek Bridge to 3814 West Elm. Mayor Low concurred with Mr. Bykowski that the sidewalks were in terrible condition _ and opined they should be replaced. Alderman Condon concurred with Mayor Low. Alderman Condon opined that developers must have incentives to redevelop the Downtown area. Alderman Murgatroyd inquired whether TIF funds or Developer Escrow funds September 20, 2004 Page 13 should be utilized. Alderman Glab opined the funds should come from TIF. _ Alderman Bolger stated he supports Mr. Bykowski's requests for replacement of the existing sidewalk and reimbursement of the cost of the building permit for remodeling the existing structure. Motion by Bolger, seconded by Glab, to approve the replacement of the existing sidewalk on the north side of Elm Street, from the Boone Creek Bridge to 3814 Vilest Elm. Street, at a cost not-to-exceed $20,400. Voting Aye: Bolger, Glab, Low, Murgatroyd, Condon. Voting Nay: Wimmer, Peterson. Absent: None. Motion carried. Motion by Wimmer, seconded by Bolger, to approve the reimbursement of the cost of the building permit for remodeling the existing structure located at 3710 West Elm Street, in the amount of $7,200, and to waive any future remodeling permit fees at this location, in an amount estimated at $1,600. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Mr. Bykowski thanked Council for their consideration and announced that the flagpole on the premises, located at 3710 West Elm Street, would be dedicated on November 11, 2004. He invited Council to attend the dedication ceremony. AWARD OF BID FOR BACKSTOP AND FENCE INSTALLATION AT A. P. FREUND FIELD PHASE III— MIKE MEIER& SONS FENCE Director of Parks and Recreation Merkel noted a typographical error on the Agenda. He informed Council that the correct amount is $9,900, instead of$9,800. Director Merkel stated that a price quotation was submitted by Mike Meier& Son's Fence of Spring Grove, Illinois, for installation of backstop and sideline fencing at A.P. Freund Field. Director Merkel informed Council that the Phase III Improvements at A.P. Freund Field are nearing completion with installation of the parking area and landscaping. Price quotations were solicited for installation of the backstop and sideline fencing for the new ball field, to be completed by October 29, 2004. Mike Meier & Son's submitted the lowest quotation. He noted that rededication of the field and opening day ceremonies are scheduled in spring 2005. Motion by Murgatroyd, seconded by Wimmer, to accept StafFs recommendation to 1. award the bid for the installation of the backstop and sideline fencing at A. P. Freund Field by Mike Meier& Son's Fence, in an amount not-to-exceed $9,800. September 20, 2004 Page 14 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AUTHORIZATION TO WAIVE BID REQUIREMENTS AND PURCHASE TWO CIVIL DEFESE WARNING SIRENS City Administrator Maxeiner informed Council that the City's existing warning system is managed by the Police Department and consists of six warning sirens at the following locations throughout the City: • Sunnyside Dodge • Center Street • Crystal Lake Road and Malibu Court • Albany and Belden Roads • Martin Road • Hilltop School. City Administrator Maxeiner stated the signals at Martin Road and Hilltop School are powered by solar charged batteries and controlled via a Federal digital control unit located in the Emergency 9-1-1 Center. The other four units utilize older technology and are controlled by a Zetron paging unit also located in the 9-1-1 Center. It was noted that all the units are currently functional and are tested regularly. City Administrator Maxeiner informed Council that newer subdivisions in the City are not effectively served by warning sirens at this time. Following considerable analysis, a plan has been developed by Staff to locate two sirens to service these newer areas, with plans for future additional improvements. The Police Department and the Community Development Department have worked extensively to facilitate the location of two additional warning sirens in the City and have determined the following: • One siren would be located adjacent to Shamrock Farms Subdivision; and • One siren would be installed on City-owned property behind the Petersen Historic Farm. City Administrator Maxeiner stated future improvements call for the replacement of the older sirens with newer technology meeting today's standards, including the relocation of two of the existing sirens to provide better coverage throughout the City. He noted that with the installation of the two new sirens and future relocation and replacement of existing sirens, coverage of the entire City would be complete. Staff would like to continue with standardization of warning equipment throughout the City, thereby simplifying and expediting activation during emergencies by eliminating multiple activation procedures. Staff is requesting Council waive the bidding process in _ order to purchase two new Federal Signal Corporation signals through Braniff _ Communications Incorporated, the authorized dealer serving this territory. City Administrator Maxeiner noted the Federal Signal brand is a proprietary product and can be acquired only through an authorized representative of the company. The cost for the acquisition and installation of two new units is $34,961. City Administrator Maxeiner September 20, 2004 Page 15 informed Council the 2004/2005 budget includes $35,000 in the Civil Defense Fund for the purchase of sirens. Staff recommends Council authorization to: 6 Waive the bid process for the acquisition of two new emergency warning sirens; and • Purchase two new Federal Warning Systems emergency warning sirens from Braniff Communications Incorporated, in an amount not-to-exceed $34,961. Motion by Murgatroyd, seconded by Wimmer, to accept Staffs recommendation and to authorize the following: • Waive the bid process for the acquisition of two new emergency warning sirens; and • Purchase two new Federal Warning Systems emergency warning sirens from Braniff Communications Incorporated, in an amount not-to-exceed $34,961. T Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCE, ESTA13LISHING A 2.5% HOTEUMOTEL TAX. TO FUND TOURISM ACTIVITIES IN THE CITY OF MCHENRY City Administrator Maxeiner reiterated to Council that the McHenry County Economic Development Corporation (MCEDC) is attempting to establish a McHenry County Convention and Visitor's Bureau (MCCVB). The MCCVB would promote McHenry County as a destination for conventions, weekend getaways, sports competitions and special events while facilitating the attraction of additional patrons to restaurants, shopping, lodging and other area amenities, generating additional tax revenue. City Administrator Maxeiner noted that by establishing a convention and visitors bureau the area would also become eligible to access state funds for tourism promotion activities. City Administrator Maxeiner stated that operation costs for the MCCVB would require a collaborative effort between the local governments of McHenry County. McHenry County has committed to funding 80%, 60% and 40% respectively over the first three years. However, it is the County's intention to pass 100% of the funding requirements to the municipal partners and the State of Illinois from year four onward. The calculation for municipal contributions is based upon the ratio of hotel/motel rooms in each community compared to the total available in the County. The City of McHenry has 133 rooms and the municipal share would currently be 12.7% resulting in costs as follows: • Year One $11,000 • Year Two $12,000 • Year Three $14,500 • Year Four $18,500 City Administrator Maxeiner noted on July 21, 2003 Council voted unanimously to provide the authority to establish a Hotel Operators' Occupation Tax of up to 5% of the gross rental receipts to fund tourism activities. The revenue collected from the tax would be used solely to promote tourism and conventions, or to otherwise attract overnight September 20, 2004 Page 16 visitors to the municipality. City Administrator Maxeiner stated that by establishing a 2.5% tax the intent would be to commit a portion of the receipts to the MCCVB operations, with the remainder utilized for City tourism initiatives. He noted the Finance and Personnel Committee discussed a caveat rescinding the tax should the MCCVS not be established or imminent within 36-months following approval of the tax. Support of the 2.5% tax was indicated by Council following a brief discussion. Motion by Condon, seconded by Wimmer, to approve the establishment of a 2.5% Hotel/Motel Tax in the City of McHenry, effective when administratively feasible, with revenues allocated to fund County and City tourism initiatives, subject to the tax being rescinded should the MCCVB not be established or imminent within 36-months following initiation of the 2.5% Hotel/Motel Tax. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT The Mayor had no statement and no report. CQMMITTEE RESORTS Chairman Alderman Bolger announced that a Public Works Committee meeting is scheduled on October 11, 2004 at 6:30 p.m. in the Aldermen's Conference Room. Chairman Alderman Peterson announced that a Parks and Recreation Committee meeting is scheduled on October 6, 2004 at 7:00 p.m. in the Aldermen's Conference Room. STAFF REPORTS There were no staff reports. FUTURE AGENDA ITEMS Alderman Condon commended the Police Department on the officers' handling of traffic following an accident that occurred on Crystal Lake Road. Alderman Glab stated his concerns regarding the placing of political signs in the, right-of-way and requested the matter be addressed. Alderman Glab indicated he was contacted by a constituent who brought to his attention that there is a tripping hazard on the sidewalk on Main Street. He requested Staff look into the matter. September 20, 2004 Page 17 ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:51 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 8:51 p.m. MAYOR tTY CLER