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HomeMy WebLinkAboutMinutes - 11/15/2004 - City Council REGULAR MEETING NOVEMBER 15, 2004 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, November 15, 2004 in the Council Chambers of the Municipal r Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Attorney McArdle, Deputy City Clerk Kunzer, Director of Parks and Recreation Merkel, Director of Public Works Marcinko, Director of Finance Kline, Planner Martin. Absent: City Clerk Jones, Chief of Police O'Meara, Director of Community Development Napolitano. NEW EMPLOYEE INTRODUCTIONS City Administrator Maxeiner introduced the following new employees to Council: Kevin Rourke, Public Works Water Division Meter Reader; Karl Gewalt, Community Development Building Inspector 1. Mayor Low congratulated the new employees and wished them good luck in their new positions. PUBLIC HEARING: EVERGREEN PARK SPECIAL SERVICE AREA Mayor Low at 7:31 p.m. opened the Public Hearing regarding the establishment of a Special Service Area to maintain the common areas of Evergreen Park Subdivision. In response to Mayor Loves inquiry, there was no public comment regarding the establishment of the Evergreen Park Special Service Area. Motion by Murgatroyd, seconded by Wimmer, to close the Public Hearing regarding the establishment of the Evergreen Park Subdivision Special Service Area. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Mayor Low closed the Public Hearing regarding the establishment of the Evergreen Park Subdivision Special Service Area at 7:32 p.m. PUBLIC HEARING: ADAMS FARM DEVELOPMENT ANNEXATION ZONING MAP AMENDMENT, AND VARIANCES In attendance representing the applicant were contract purchaser and developer Roger Gerstad of Gerstad Builders, Attorney Samuel Diamond, and Roger Dupler of Welch Hanson Associates. Mayor Low at 7:34 p.m. opened the Public Hearing regarding the request for annexation, zoning map amendment and variances of the Adams Farm Property as submitted by applicant Gerstad Builders. City Planner Martin provided Council with a brief summary of the request before �-' them for consideration at a Public Hearing this evening. He noted the request pertains to the Adams Farm Property located south of the Shamrock Farms/Legend Lakes Subdivision November 15, 2004 Page 2 and comprised of approximately 300 acres. The applicant is seeking: Annexation of the subject property; Zoning map amendment: RS-2 — Neighborhoods 1,3,5,6 and 7, providing for 382 dwelling units RM-1 — Neighborhood 2, providing for 128 townhome dwelling units RA-1 — Neighborhood 4, providing for 40 duplex dwelling units C-3 Community Commercial District for the remaining 12.8 acres; Variances: Neighborhoods 1, 3, and 5 reducing lot width from 80 feet to 70 feet Neighborhoods 1, 3, and 5 reducing the lot size from 10,890 to 9,000 square feet Neighborhoods 3 and 5 reducing the front yard building setback from 30 to 20 feet. Planner Martin stated the applicant intends to construct 550 dwelling units on the subject property. The purpose of the Public Hearing is to obtain public comment regarding this proposal. Planner Martin also noted discussion of specific annexation agreement issues will occur at a later meeting. City Administrator Maxeiner stated he received correspondence from Christian Galli, property owner/developer of Shamrock Farms/Legend Lakes. City Administrator Maxeiner noted Mr. Galli outlined his concerns which addressed: Density; Zoning; Impact on Environment; Off-site Improvements General comments regarding landscaping, buffer areas, wetlands and detention plans. City Administrator Maxeiner requested that Mr. Galli's correspondence be kept on file with the Adams Farm annexation proceedings. In response to Mayor Lows inquiry there was no further public comment regarding the Adams Farm annexation, zoning map amendment or variances. In response to Mayor Lows inquiry, Deputy Clerk Kunzer stated there were no written or verbal comments expressed to the City Clerk's Office with regard to this Public Hearing. Motion by Bolger, seconded by Condon, to close the Public Hearing regarding the Adams Farm Property annexation, zoning map amendment and variances at 7:36 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Mayor Low then requested Council's comments regarding the Adams Farm concept plan as presented this evening. Alderman Bolger commended Staff on working with the developer to come up with a mutually agreeable and beneficial plan for the Adams Farm Property. November 15, 2004 Page 3 Alderman Glab expressed concerns regarding the 9,000 square foot lots in the RS-3 District. He stated he understood the intent of the developer to cluster the single family homes, but he objected to the smaller lots. In response to Alderman Glab's inquiry, Mr. Dupler stated most of the wetlands indicated on the concept plan are low quality. Alderman Glab noted the developer would be required to mitigate any wetlands utilized within the project, even those which happen to be located in the rear yard of proposed residential lots. Alderman Glab noted surface water drainage from the hill on the east side of the property could harm the Boone Creek water quality, particularly during residential building construction. Mr. Dupler responded erosion control methods would be utilized to minimize any impact on the creek. City Planner Martin noted the annexation agreement would include provisions for storm water run-off and erosion control. Alderman Glab stated the lots abutting Farmstead Road in Legend Lakes Subdivision are too small. He expressed safety issues regarding the road located between Farmstead Road and Bull Valley Road. Director Marcinko stated final engineering would address all public roadway safety concerns. He noted the developer is proposing several tear-drop corners similar to those utilized in Olde Mill Ponds Subdivision. He noted this configuration is workable for City crews during the snowplowing season. In response to Alderman Glab's inquiry, Mr. Dupler stated detention areas are incorporated into the total open space calculations. However, cul-de-sac open islands and landscape buffers are not included in those calculations. Responding to Alderman Glab's inquiries regarding uniform fencing abutting major roadways, City Planner Martin acknowledged this issue could be included in the annexation agreement. . Alderman Glab expressed concern with the three intersections shown with Draper Road, particularly the two northernmost intersections. He suggested the northernmost intersection be removed and that the internal traffic pattern be reconfigured to utilize the next middle intersection to the south. Mr. Gerstad responded, noting the middle intersection is designated as right-in right out and it would not be practical to eliminate the northern intersection. Alderman Glab, referencing the two stubs shown for potential access to the 5-acre Adams property, suggested if Mr. Adams does not choose to develop his property, these stubs would never be connected. He stated the developer should not include the stubs on his concept plan. Mr. Dupler stated the stubs were included at Staffs direction. Alderman Glab stated the proposed entrance onto Bull Valley Road from the southeastern-most residential neighborhood will cause traffic congestion on an already overused Bull Valley Road. He stated traffic leaving the subdivision going east will have a `�-- difficult time turning onto Bull Valley Road due to the already heavy volume of traffic on this roadway. Mr. Gerstad suggested a right-in-right-out could be utilized. East-bound November 15, 2004 Page 4 traffic would then be forced to leave the neighborhood by exiting at the traffic signal .� located at Winding Creek Drive and Crystal Lake Road. This would provide a safe alternative, although not convenient to the neighborhood residents. Responding to Alderman Glab's inquiry, City Administrator Maxeiner stated the green space right-of-way reserved for the Bull Valley Road expansion would be maintained by the City until the roadway is expanded. Alderman Glab opined the 20' setbacks to allow the clustering concept would result in a narrow tunnel-like roadway. He stated he is not in favor of the 20' setback variance. Alderman Glab noted the commercial district is still shown on the northeast corner of the intersection of Draper Road and Bull Valley Road. He reiterated his opinion that only one commercial area be included in the plan and that it should be located on the northwest corner of this intersection. He also indicated concern for adequate parking on the northwest commercial district. City Planner Martin responded, noting the proposed use would dictate the amount of parking required. The applicant would be limited in uses for this site by the bulk requirements of the Zoning Ordinance, including the parking provisions. Alderman Glab expressed concerns regarding the location of the large park area on the west side of Draper Road. He noted the internal site would make it difficult to police _.., and protect. Responding to Alderman Glab's question, Mr. Dupler stated the detention areas would be wet bottom as required by the McHenry County Ground Water Protection Ordinance. Inquiring about the possibility of increased mosquito population due to the wet bottom areas, Mr. Dupler stated common engineering practices would be utilized to reduce the possibility of conditions amenable to the mosquito population.. Alderman Glab noted the density is too great and would impact the local school districts. He inquired why a site was not designated for donation to either school district. Mr. Gerstad responded neither school district was interested in land donation from this property. Responding to Alderman Murgatroyd's inquiry, Mr. Dupler explained the clustering concept, noting more common open space is shown on the plan as a result of reduced front yard setbacks. Alderman Murgatroyd stated the park on the west side of the subdivision is poorly located and would be serviceable only to those residents whose property abut it. In response to Alderman Murgatroyd's inquiry, Mr. Dupler stated a 30' landscape buffer is shown along Bull Valley Road. Alderman Murgatroyd stated he is in favor of only one commercial district to be located on the northwest corner of the intersection of Bull Valley Road and Draper Road. November 15, 2004 Page 5 Alderman Murgatroyd also expressed safety concerns regarding Neighborhood 1 at the southeastern portion of the development and the intersection onto Bull Valley Road. He noted there would be sight line issues, particularly for eastbound traffic leaving this subdivision. Alderman Murgatroyd opined the amount of multi-family was too high; 30% of the subdivision designated for multi-family is too much. In conclusion, Alderman Murgatroyd stated there are parts of the concept plan which he likes, however he still has too many concerns and questions to approve it at this time. Alderman Wimmer stated the developer has adequately addressed his concerns regarding the protection of the Boone Creek corridor. He suggested the multi-family east of the park is too close to the corridor. He questioned who would maintain and preserve the corridor and was the Boone Creek Alliance in favor of the proposed concept plan. Mr. Gerstad responded the maintenance of the common areas would be handled by the homeowner's association. Boone Creek Alliance has approved the proposed concept plan. Alderman Wimmer inquired as to the impact on hydric soils due to the proximity of the multi-family units to the Boone Creek corridor. Mr. Gerstad responded the curvilinear street approach will protect the hydric soils, particularly as the multi family residents would be less likely to encroach upon the corridor than single family residents if proposed at this location. Alderman Peterson stated he is concerned about protecting the Boone Creek corridor. He opined the proposed multi-family units abutting the corridor is preferable to single family. Alderman Peterson suggested multi-family on the ridge east of the creek would be preferable to the proposed single family units. Alderman Peterson stated he is not convinced the detention areas should be located within the protected corridor. He also opined the smaller commercial site at the northeast corner of Bull Valley Road and Draper Road should be eliminated. Alderman Peterson concurred with Alderman Glab's suggestion that the northernmost intersection on Draper Road would be eliminated. He opined the proposed internal traffic pattern and proposed access points onto Bull Valley Road and Draper Road are not neighborhood-friendly. Citing the hydric soils, hilly topography and Boone Creek corridor, Alderman Peterson stated the Adams Farm Property is a difficult property to develop. Alderman Peterson inquired as to the cost of maintaining the open spaces of the subdivision. Mr. Gerstad responded that the City would most likely implement a backup special service area which would be utilized if the homeowner's association does not adequately take care of the maintenance. Responding to Alderman Peterson's question, Mr. Gerstad stated he has no definite November 15, 2004 Page 6 plans regarding potential users of the commercial space in the subdivision. He does, however, intend that the commercial entities provide for the needs of the area residents. Alderman Condon stated she would like to know the developer's name for the development and that this name be inserted in the annexation agreement to assure continuity. Referencing the various small triangular open space areas shown on the concept plan, Alderman Condon inquired as to the ease of maintaining these sites. Mr. Dupler responded the various small parcels have been inserted to increase the total open space in the development as a part of the clustering technique. Additionally, these areas provide common access to designated park lands. Alderman Condon suggested annexation agreement language address uniform fencing along the exteriors of the development, particularly along Bull Valley Road and Draper Road. Alderman Condon inquired if a berm would be constructed along the east property line adjacent to the Brookwood Trail residences. Mr. Dupler indicated a berm in this location would not be advisable due to existing topography. Alderman Condon stated limiting the number of building permits to be issued per year is good; the inclusion of the bike path, and the approval of the Boone Creek Alliance of the preservation of the Boone Creek corridor were all positive changes to the previous concept plan. However, she expressed concern regarding existing traffic congestion on Bull Valley Road and the impact of this development on that condition. She stated her concern regarding traffic exiting onto Bull Valley Road from Neighborhood 1, especially those attempting an eastbound exit. Alderman Condon noted there is already congestion with traffic attempting exit from Brookwood Trail onto Bull Valley Road. She opined another exit just to the west from the "Y" intersection in Neighborhood 1 would make exiting onto Bull Valley Road impossible. She stated she is not in favor of right-in right-out access from Bull Valley Road to either the existing Brookwood Trail intersection or the proposed entrance to Neighborhood 1. Alderman Condon stated she is not in favor of a large-box commercial user on this property. She opined the commercial use should be for community commercial type uses. She suggested the annexation agreement address Council's accepted uses on the commercial property within this subdivision. Responding to Mayor Lows inquiry, Attorney Diamond stated the developer has presented five unique concept plans to the City for consideration. The developer has addressed such concerns as traffic congestion and various environmental issues, and has secured the blessing and approval of the Boone Creek Alliance regarding the newest r. concept plan. In response to Mayor Low's question, Mr. Gerstad stated he has a contract option on the Adams Farm Property which expires on December 31, 2004. Consequently, he November 15, 2004 Page 7 would like direction from Council as to the viability of this project. Mayor Low took a straw poll from Council who responded as follows: In favor of moving forward with the Adams Farm Property development: Aldermen Bolger, Low, Wimmer, Condon. Currently not in favor of moving forward with the .Adams Farm Property development: Aldermen Glab, Murgatroyd, Peterson. Attorney Diamond requested a meeting date for Council to begin consideration of the annexation agreement for the Adams Farm Property. Mayor Low suggested Attorney Diamond contact City Planner Martin to discuss this evening's Council input and to establish a date for Council consideration of the proposed annexation agreement. TEN MINUTE PUBLIC INPUT SESSION Len Seracki of 418 Wimbleton Trail addressed Council regarding an ordinance violation he received regarding the storage of his refuse disposal toter on his property. Mayor Low suggested City Administrator Maxeiner contact Mr. Seracki to determine how to rectify the issue. CONSENT AGENDA Motion by Bolger, seconded by Wimmer, to approve the Consent Agenda as presented: A. Amendment to Picnic Permit Fees; B. Request to connect to Police Alarm Panel — PRDC Angelus East of McHenry Retirement Community, 3300 Charles Miller Road; C. City Council Minutes: a. May 17, 2004 regularly scheduled meeting; b. August 2, 2004 regularly scheduled meeting; D. As Needed checks: GENERAL FUND AFLAC 3,284.00 APWA 100.00 COUNTY CLERKS OFFICE 10.00 FIRESIDE, THE 2,227.16 FOP UNITS I/II 1,683.00 FREUND, LORRAINE C 66.00 HOME DEPOT/GECF 6,813.75 ILLINOIS DEPARTMENT OF P 552.00 ILLINOIS STATE POLICE 108.00 IMF.F 46,603.57 JOSEPHSON INSTITUTE 2,385.00 KOLLENKARK, ROSALYN 66.00 KUNZER, KATHLEEN 102.00 MCH.ENRY POLICE DEPT K-9 50.00 MEDIA SEPARATIONS 88.00 MERKEL, PETE 665.00 NATIONAL GUARDIAN LIFE I 123.83 NCPERS GROUP LIFE INS. 267.00 NEXTEL COMMUNICATIONS 2,407.67 NIERMAN, JUDY 66.00 PECHOUS, ROGER 48.72 POSTMASTER MCHENRY IL 1,000.16 � PURSUIT ADVENTURE INC 1,095.00 RENAISSANCE HOTELS 377.40 RIVERSIDE GALLERY 981.65 SAM'S CLUB 650.77 November 15, 2W4 Page 8 SBC 1,821.74 SECRETARY OF STATE 235.00 SECRETARY OF STATE/INDEX 40.00 UNITED PARCEL SERVICE 155.39 UNITED STATES LIFE INSUR 1,031.90 WALMART COMMUNITY BRC 1,691.65 WICHHART, NANCY 66.00 DEVELOPER DONATION FUND FRANZEN CONSTRUCTION, D 7,866.45 MCHENRY COUNTY CLERK 2,772.00 WATER/SEWER FUND APkM 25.00 NEXTEL COMMUNICATIONS 253.19 UNITED PARCEL SERVICE 14.58 UNITED STATES LIFE INSUR 153.90 EMPLOYEE INSURANCE FUND BENEFIT SYSTEMS & SERVIC 20,542.36 GRAND TOTALS 108,490.34 FUND TOTALS 100 GENERAL FUND 76,862.86 280 DEVELOPER DONATION FUND 10,638.45 510 WATER/SEWER FUND 446.67 600 EMPLOYEE INSURANCE FUND 20,542.36 TOTALS 108,490.34 E. List of Bills for Approval: A-ABLE ALA1LM SERVICE INC 115.48 ACE HARDWARE, BJORKMAN'S 1,470.90 ACME BRICK & SUPPLY CO 562.00 ADAMS ENTERPRISES INC, R 825.47 ADAMS OUTDOOR POWER EQUI 37.90 r ADAMS STEEL SERVICE INC 1,023.90 AHLBORN EQUIPMENT INC 148.01 ALBANESE, JOHN 25.00 ALCADE, ADRIANN 12.00 ALDRIDGE ELECTRIC INC 351.15 ALEX'S 30.00 ALEXANDER CHEMICAL CORP 977.50 Al Er.ANDER LUMBER CO 502.50 AMERICAN WATER WORKS ASS 123.00 AQUAPREP 8,097.00 ARAMARK WORK APPAREL & U 331.58 AUSTIN HILTON 997.00 B&M LAWN CARE 150.00 B&W CONTROL SYSTEMS INTE 1,108.00 BARNES DISTRIBUTION 1,021.29 B XTER & P.000111W.' 31,121.94 BEST WAY 24 HOUR TOWING 50.00 BLUE LINE LEARNING GROUP 207.00 BOELTER, HAROLD 25.00 SCERMAN, MIKE 25.00 BONCOSKY OIL COMPANY 6,763.95 BOONE CREEK GOLF CLUB IN 380.00 BORDERS INC 51.95 BOTTS WELDING & TRUCK SE 38.00 BRADY & ASSOCIATES, PHIL 3,228.00 BREMER, CURT 360.00 BUENZLI, JIM 475.00 BULL VALLEY BP 30.00 BURRIS EQUIPMENT COMPANY 43.14 BUSS FORD SALES 100.94 CALCULATED INDUSTRIES 168.60 CAPITP.L GAINS INCORPORAT 4,305.39 CARLE FOUNDATION HOSPITA 350.00 CARMICHAEL CONSTRUCTION 15,942.34 ._.. CDW GOVERNMENT INC 14,709.89 CENTEGRA OCCUPATIONAL ME 4,240.00 CERTIFIED SERVICES INC 77.92 CHAPEL HILL FLORIST INC 80.00 CHEMICP_T, PUMP SATES AND 2,600.00 CHICAGO COMMUNICATION SE 6,303.00 CHRISTINE, MAUREEN 180.00 November 15, 2W4 Page 9 CINGULAR WIRELESS 28.24 CINTAS CORPORATION 1355 126.58 CLIFFORD-WALD 84.68 COMED 47,849.56 COMMUNICATIONS REVOLVING 1,350.50 COMPTON, LAMA 39.00 CONAWAY, TINA 103.54 CONNEY SAFETY PRODUCTS 40.01 CONSERV FS 137.50 CONWAY, PAMELA 41.23 CRAFT CONCRETE PRODUCTS 812.15 CRESCENT ELECTRIC SUPPLY 193.15 CRYSTAL MANOR STABLE 2,815.00 CULLUM, MIKE 25.00 CURRAN CONTRACTING COMPA 1,781.72 D & J AUTOMOTIVE SUPPLY 607.05 D K CONTRACTORS INC 105,391.85 D'ANGELO NATURAL SPRING 35.50 D'ANGELO, TIM 25.00 DAILY HERALD 599.52 DEL'S ELECTRIC SERVICE I 150.00 -bELGADT_LLO, GEORGE 25.00 DELL 3,424.75 DEUBEL, MICHAEL 25.00 DISCOUNT SCHOOL SUPPLY 86.97 DIXON ENGINEERING INC 1,100.00 DON'S TOWING 25.00 DUNN, BRANDIE 30.00 ED'S RENTAL & SALES INC 464.35 EISER-1PUN, =RY 4110.10 ELM STREET MEDICAL CENTE 30.00 EMPLOYEE DATA FORMS INC 37.25 EPCO PAINT 30.00 EXTREME JEEP SUZUKI DPSW 5.80 FABRIK MOLDED PLASTICS 25.00 FALLOW, JOE 25.00 FBI NAA 40.00 FISCHER BROS FRESH 3,579.01 FLESCH COMPANY.INC, GORD 127.71 FOERSTER, JEFFERY S 38.85 FOLLETT SOFTWARE 30.00 FOX VALLEY CHEMICP? CO 408.00 FOXCROFT MEADOWS INC 1,369.81 FRANKLIN, JAMES 567.00 FREUND, LORETTA 40.00 G IMPRESSIONS INC 450.00 GALLS INCORPORATED 138.50 GENRE, BOB 25.00 GENTILE & ASSOCIATES INC 8,200.00 GERSTAD BUILDERS 665.69 GITZKE, WILLIAM 286.20 GLICK, DEBORAH A 172.27 GRAINGER 142.68 GROWER EQUIPMENT & SUPPL 511.29 GURRI£, LETITIA 75.31 HANSEN'S ALIGNMENT, DON 65.00 HARM'S FARM 10.00 HELFAND, COL_IN 25.00 HETTERMANN, KATHLEEN 74.55 HEY AND ASSOCIATES INC 5,645.34 HILLER, KEVIN 25.00 HOLIAN, CAROL 80.51 HOME STATE BANK 30.00 IACE 15.00 IAEI 8.00 ICV,A 748.06 IDEA ART 130.30 IDENTITY SPORTSWEAR 93.76 IICLE 107.21 ILLINOIS ASSOCIATION OF 140.00 ILLINOIS AUDIO PRODUCTIO 198.00 IN HOUSE APPAREL & PROMO 86.00 INSTITUTE FOR LEGISLATIV 22.00 INTERNATIONAL FUN SHOP 226.55 �. INTERNATIONAL ROAD DYAMI 30.98 IPELRA 190.00 IPRA 115.00 November 15, 2004 Page 10 ISCO INC 89.08 JACOBSEN, KATHY 27.00 JARR, ROBERT 25.00 JONES TRAVEL & TOUR 1,190.00 JONES, JOHN 16.00 JP MORGAN TRUST COMPANY 679,200.00 JULIE INC 426.30 KALE UNIFORMS INC 1,703.52 KEARNS, DOYLE 39.08 KLOSOWICZ, TOM 25.00 KOCH SR, MAX 40.00 K.ROHN LAWN & LANDSCAPE 20,655.11 KTD INC 241.42 KUNZER, KATHLEEN 12.50 KUSTOM SIGNALS INC 38.00 LANG PONTIAC-CADILLAC-SU 103.95 LDG CORPORATION 1,625.00 LEACH ENTERPRISES INC 36.51 LEISURE WOODS INC 127.00 LENNON, TRAVIS 25.00 LETN PRIMEDIA WORKPLACE 388.00 LUBBEN, JERRY 25.00 LUNKENHEIMER, PATTIE 105.34 MACE, DOUG 125.00 MARATHON TOWING 95.00 M.RRTENSON, LYNN G 350.00 MARTIN, DOUG 21.84 MARZAHL, LINDA 37.00 MCANDREWS PC, THE LAW OF 6,800.00 MCCARTHY, THOMAS M 441.00 MCCUAIG HAEGER BOLZ & MC 920.00 MCHENRY ANALYTICAL WATER 462.00 MCHENRY COMMUNITY HIGH S 14,453.00 MCHENRY CONff•ZINITY SCHOOL 20,489.00 MCHENRY COUNTY CHIEFS OF 36.00 MCHENRY COUNTY COUNCIL O 62.00 MCHENRY COUNTY GLASS & 31.14 MCHENRY COUNTY RECORDER 315.00 MCHENRY COUNTY SUPPLY IN 770.77 MCHENRY FIRESTONE 850.00 MCHENRY NAPA 1,701.35 MCHENRY POLICE PENSION F 35,150.56 MCHENRY PUBLIC LIBRARY 1,215.00 MCHENRY SPECIALTIES 180.00 MCMASTER-CARR SUPPLY CO 119.66 MEIER & SONS FENCE MFG, 8,050.00 MENARDS - CRYSTAL LAKE 20.02 MEYER JR, DONALD 218.98 MEYER MATERIAL COMPANY 154.80 MICROFLEX 360.00 MIDWEST FENCE 2,911.48 MIDWEST METER INC 14,603.77 MINARIK CORPORATION 193.11 MINUTEMAN PRESS OF MCH 599.81 MOBILE OFFICE DESIGNS IN 8,015.68 MORAINE EMERGENCY PHYSIC 169.00 MORGAN, JILL 92.00 MOTOROLA 106.46 MUNICIPAL MARKING DIST I 99.00 MURPHY, MATT 25.00 MYRON MANUFACTURING CORP 650.75 NATIONAL BUSINESS FURNIT 577.00 NATIONAL WATERWORKS 1,113.60 NAVISTAR FINANCIAL CORPO 43,812.00 NEWMAN, CHRISTINE 46.84 N-TCOLET SCENIC TOURS 6,720.00 NICOR GAS 1,678.56 NORTH EAST MULTI-REGIONA 6,720.00 NORTH SUBURBAN WATER 45.00 t.ORTHERN ILLINOIS MEDICA 128.00 NORTHWEST ELECTRICAL SUP 1,664.24 NORTHWEST HERALD 210.60 NORTHWEST WOOD PRODUCTS 765.00 . NO1.7M AUTO GLASS 175.00 NWBOCA 60.00 OCCUPATIONAL FOOTWEAR CO 266.88 OFFICE DEPOT INC 374.79 November 15, 2W4 Page 11 OLSEN SAFETY EQUIPMENT C 222.89 ORIENTAL TRP.DING CO INC 115.95 PACE 14,450.04 ' PADRO, PEDRO 67.74 PALMER, MIKE 95.82 PAPROCKI, KRISTINE 165.42 PATTEN INDUSTRIES INC 1,518.75 PECHOUS, ROGER 262.64 PEDERSON, CAROL 30.00 PENDERGRAST, ROBIN 62.50 PEPSI-COLA GENL BOT 246.60 PETALS i STEMS 40.00 PETERSON, DEAN 25.00 PETTIBONE 6 CO, P F 464.65 PRECISION SERVICE 6 PART 50.00 PRECISION SHARPENING 226.80 PRIME COMMERCIAL 30.00 QUILL CORPORATION 1,065.68 R 6 S DISTRIBUTORS INC 403.30 RADICOM INC 175.26 RADIOSHACK CORPORATION 8.39 'R£GNER, WILLIAM J 125.35 RELIABLE SAND 6 GRAVEL 598.50 RESERVE ACCOUNT 1,500.00 REWIAKO, RICHARD 84.80 RINGWOOD BP 12.00 RIVERSIDE ANIMAL CLINIC 81.94 RIVERSIDE BAKE SHOP 52.52 ROC CONSTRUCTION SUPPLY 243.67 SAFARI LAND LLC 90.00 SBC 3,392.98 SBC LONG DISTANCE 62.80 SCHIMKE, PHIL 25.00 SCIP.M£, RYAN 79.45 SEMROW JR, HARRY H 1,000.00 SETTLERS HILL RDF 13,981.57 SHE-AN-I FENCE BUILDERS 1,240.00 SHERMAN MECHANICAL INC 663.44 SMITH ENGINEERING CONSUL 39,887.83 SMITH, CLAYTON 25.00 SMITH, RYAN 25.00 SOCIETY FOR HUt4AN RESOUR 160.00 STANDARD EQUIPMENT CO 763.40 STANDARD INDUSTRIAL 5 AU 198.00 STANS OFFICE TECHNOLOGIE 2,011.86 STET-K CH, BONNIE 20.30 STUECKEMANN, RICHARD 290.00 STULL, RICH 46.83 SUMMERS PORTABLE TOILETS 714.00 SUNNYSIDE COMPANY 30.00 THERMFLO INC 785.00 THOMAS TRUCKING INC, KEN 690.00 THOMAS, LARRY 25.00 THOMPSON ELEVATOR INSFEC 156.00 THREE D DEISGN STUDIO LL 543.03 TICOR TITLE INSURANCE CO 150.00 TODAY NAIL SPA 30.00 TRAFFIC CONTROL s PROTEC 1,669.50 TURF PROFESSIONALS EQUIP 28.01 UNIFORMITY INCORPORATED 131.95 UNITED LABORATORIES 309.53 US FILTER/STR;kNCO 509.49 US IDENTIFICATION MANUAL 82.50 USA BLUEBOOK 744.63 VANDERSTAPPEN SURVEYING 240.00 VELEZ, JENNIFER 939.25 VIKING CHEMICAL COMPANY 1,895.80 VOIGT, SUSAN 168.00 WATER ENVIRONMENT 145.00 'r:ATER PRODUCTS - AURORA 297.20 WAY, KERRIE 32.50 WHOLESALE DIRECT INC 68.26 WIGMAN, GARY R 189.20 WITT, CINDY 56.42 �- WOOD, ROLAND 110.46 YENCICH, KURT 157.91 ZARATE, MIGUEL C 20.00 November 15, 2004 Page 12 ZIEBELL WATER SERVICE PR 234.00 ZMT INC 794.42 GRAND TOTALS 1,292,940.55 FUND TOTALS GENERAL FUND 235,577.65 BAND FUND 180.00 ANNEXATION FUND 36,157.00 DEVELOPER DONATION FUND 127,491.63 TIF FUND 8,262.50 DEBT SERVICE-1997A FUND 679,200.00 CAPITAL IMPROVEMENTS FUND 55,376.44 WATER/SEWER FUND 86,794.36 UTILITY IMPROVEMENTS FUND 18,806.94 EMPLOYEE INSURANCE FUND 3,437.00 RISK MANAGEMENT FUND 1,780.35 INFORMATION TECHNOLOGY FUND 12,755.90 RETAINED PERSONNEL ESCROW 22,815.39 POLICE PENSION FUND 4,305.39 TOTALS 1,292,940.55 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR FENCE VARIANCE—3018 ARBOR DRIVE Planner Martin reminded Council the request for fence variance at 3018 Arbor Drive has previously been presented to them for consideration. He noted the fence was installed subsequent to a permit being secured. However, the professional installer located the fence 6° closer to the lot line than is permitted by ordinance. The fence is situated 4.5'from the Riverside Drive property line. City ordinance requires a 5' side yard setback. Planner Martin stated it is Staffs recommendation to approve the request as relocating the fence 6" inward would cause undue hardship on the homeowner and would not enhance sight lines at the intersection.. Motion by Glab, seconded by Bolger, to accept Staffs recommendation to approve a variance at 3018 Arbor Drive to allow a fence to be located 4.5' from the Riverside Drive property line. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TRANSFER OF CLASS G-2 LIQUOR LICENSE - WINDHILL PANCAKE PARLOR, 3307 WEST ELM STREET Mayor Low stated she received a request for transfer of the Class G-2 Liquor License for Windhill Pancake Parlor as the business was recently sold. She stated she met with the new owner, Thomas Guasta, who has submitted all paperwork and fees as required by ordinance. Mayor Low stated Mr. Guasta has been fingerprinted. She recommends Council approve the transfer of the license subject to satisfactory fingerprint results and that all employees involved in the serving of alcoholic beverages attend November 15, 2004 Page 13 BASSETT training. Motion by Peterson, seconded by Bolger, to accept the Mayor's recommendation to approve the transfer of the Class G-2 Liquor License to Mr. Thomas Guasta, owner of Windhill Pancake Parlor Inc, located at 3307 West Elm Street,- subject to satisfactory fingerprinting results and that all employees involved in the serving of alcoholic beverages attend BASSETT training. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR REVIEW AND APPROVAL OF SITE PLAN FOR PROPOSED EXPANSION TO CHURCH OF HOLY APOSTLES—5211 WEST BULL VALLEY ROAD City Planner Martin stated Church of Holy Apostles has submitted plans for expansion of their facility located at 5211 West Bull Valley Road. As required by the annexation agreement when the property was annexed in 1991, the Church is required to seek Council approval of the site plan when any expansions are requested. Planner Martin stated the site plan before Council this evening includes the proposed 31,000 square foot expansion of the Church's existing facility. He noted it is Staffs recommendation to approve the site plan subject to city engineering approval. In response to an inquiry, Planner Martin stated the site plan would not require Council approval if the Church had not required a conditional use permit. The annexation agreement provides for expedited approval, as public hearing before the Planning and Zoning Commission is not required prior to Council's consideration of the facility's expansion. Motion by Condon, seconded by Bolger, to accept Staffs recommendation to approve the Church of Holy Apostles Site Plan prepared by JNA Architects with a date of 10/19/04 for the proposed expansion of their facility located at 5211 West Bull Valley Road subject to city engineering approval. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIANCE — STAPLES OFFICE SUPERSTORE, 2525 NORTH RICHMOND ROAD Planner Martin informed Council Staples Office Superstore is currently building a facility at 2525 North Richmond Road. As the building would be situated a considerable distance from the roadway, they are requesting a variance to allow three wall signs with a total area of 287.8 square feet. Planner Martin noted one wall sign is permitted by ordinance. He noted Council has historically granted sign variances to businesses situated a distance from the road. He noted it is Staffs recommendation to approve the sign variances as requested. November 15, 2004 Page 14 Motion by Glab, seconded by Condon, to accept Staffs recommendation to approve .� a sign variance to Staples Office Superstore located at 2525 North Richmond Road as follows: East Elevation: °Staples, The Office Superstore" —232.5 square feet, above entrance °Office Supplies" —24 square feet, south of entrance "Copy & Print Center" —31.3 square feet, north of entrance. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AWARD OF BID FOR CONSTRUCTION OF PICNIC SHELTER AT PETERSEN PARK WATERFRONT—DOUBLE HEADERS Director of Parks and Recreation Merkel reported Staff had sought and opened bids for the construction of the Petersen Park Waterfront Picnic Shelter on November 3, 2004. The lowest responsible bidder was Double Headers of Woodstock in the amount of $58,781. He noted the bid was slightly over the budgeted amount for this project. The overage is due to soil conditions at this location which required that the additional piers and an oversized foundation be utilized. It is Staffs recommendation to award the bid to Double Headers of Woodstock. In response to Alderman Peterson's inquiry, Director Merkel stated this would be the City's largest picnic shelter and would accommodate corporate picnics, family reunions and other large gatherings. This would free up the smaller shelters for family events. Motion by Peterson, seconded by Bolger, to accept Staffs recommendation to award the bid for the construction of the Petersen Park Waterfront Picnic Shelter to Double Headers of Woodstock. Illinois, in an amount not-to-exceed $58,781. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent None. Motion carried. REQUEST TO APPROVE: 1. BUDGET AMENDMENT TO CAPITAL IMPROVEMENTS FUND - $84,459 2. INTERGOVERNMENTAL AGREEMENT WITH MCHENRY COUNTY AND VILLAGE OF JOHNSBURG FOR SHARED FUNDING OF TRAFFIC IMPACT STUDY 3. ENGINEERING SERVICES AGREEMENT WITH SEC FOR TRAFFIC IMPACT STUDY City Administrator Maxeiner reported as a result of numerous discussions with Smith Engineering Consultants, McHenry County and the Village of Johnsburg, it has been determined that these three entities must plan to limit access. to a transportation November 15, 2004 Page 15 corridor identified as being instrumental in assisting City of McHenry traffic congestion. The corridor consists of Bull Valley Road, Charles Miller Road, and Chapel Hill Road from Draper Road to Bay Road in Johnsburg. City Administrator Maxeiner noted preservation of this corridor would not replace the West McHenry Bypass, but would improve traffic congestion in the City. City Administrator Maxeiner noted the County has already approved an intergovernmental agreement for shared funding of the proposed traffic impact study relating to the corridor. Although the Village of Johnsburg has not yet approved the agreement, it is Staffs recommendation to approve a budget amendment to the Capital Improvements Fund, and to enter into an intergovernmental agreement with McHenry County and the Village of Johnsburg for shared funding of a Traffic Impact Study, and to authorize the Mayor's execution of an Engineering Services Agreement with Smith Engineering Consultants for the Traffic Impact Study. Alderman Wimmer stated it is imperative that the City conduct the Traffic Impact Study and that it would augment the Comprehensive Transportation Study currently underway. Aldermen Peterson and Glab concurred with Alderman Wimmer. In response to Alderman Murgatroyd's inquiry, City Administrator Maxeiner stated if the Village of Johnsburg does not choose to participate in funding the Study, the matter would come back to Council for authorization to continue in spite of the increased expenditure. Motion by Wimmer, seconded by Glab, to accept Staffs recommendation to: 1. Approve a budget amendment to the Capital Improvements Fund in the amount of $84,459; 2. Authorize the Mayor's execution of an Intergovernmental Agreement among the City of McHenry, McHenry County, and the Village of Johnsburg for shared funding of a Traffic Impact Study; 3. Enter into an Engineering Services Agreement with Smith Engineering Consultants in the amount of$84,459. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Motion carried. REQUEST FOR FINAL PAYMENT FOR CONSTRUCTION OF WATER SUPPLY WELL NO. 12— MANUSOS GENERAL CONTRACTING. Director Marcinko reported the final payment request has been submitted by Manusos General Contracting for the construction of Water Supply Well No. 12. The request is for payment of $47,257.40 which is over the budgeted amount by $638.40. Director Marcinko noted as the project was completed on a unit price contract, the fact that it came in only $638 is commendable. ~- In response to Alderman Bolger's inquiry, Director Marcinko stated the well is producing 500 gallons per minute. November 15, 2004 Page 16 Motion by Bolger, seconded by Murgatroyd, to accept Staffs recommendation to -t approve final payment for the construction of Water Supply Well No. 12 to Manusos General Contracting in an amount not-to-exceed $47,257.40. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR—STATEMENT AND REPORT Mayor Low, referencing her memo of November 15, 2004, stated she had recently received the resignations of Merle Janssen and Judy Franks from the City's Landmark Commission. She acknowledged receipt of Commission Applications from Kathryn Miller and Holly Wood. She stated she is making Landmark Commission appointments as follows: Kathryn Miller, to fill the unexpired term of Merle Janssen, with a tens expiring 4/30/07 Holly Wood, to fill the unexpired term of Judy Franks, with a term expiring 4/30/06. Mayor Low also reported the Christmas Walk and Toys for Tots were extremely successful. She expressed her gratitude to the Jaycees and Staff for a very successful event. _ COMMITTEE REPORTS Chairman Alderman Wimmer reported a Community Development Committee Meeting was held on November 10, 2004. Minutes will be forthcoming. Chairman Alderman Peterson reported a Parks and Recreation Committee Meeting was held on November 3, 2004 and minutes will be forthcoming. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Condon suggested future consideration be given to providing sidewalks along Crystal Lake Road for High School Students to utilize to and from West Campus. Alderman Glab concurred with Alderman Condon. He also suggested the school districts be invited to a joint meeting, perhaps in January. Mayor Low noted she will be hosting an AdHoc meeting Thursday morning and stated she would raise the subject of high school student safety along Crystal Lake Road. Alderman Peterson questioned City Attorney McArdle regarding state statute limitations regarding an individual alderman meeting with developers. City Attorney McArdle stated the Aldermen are not prevented from meeting with or speaking to developers. November 15, 2004 Page 17 EXECUTIVE SESSION: PROPERTY ACQUISITION Motion by Glab, seconded by Bolger, to go into Executive Session to discuss Property Acquisition at 9:37 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:43 p.m. Motion by Wimmer, seconded by Murgatroyd, to go back into Open Session at 10:03 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 10:04 p.m. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 10:04 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 10:04 p.m. MAYOR DEPUTY CITY CLERK L