HomeMy WebLinkAboutMinutes - 12/06/2004 - City Council REGULAR MEETING
DECEMBER 6, 2004
The Regular Meeting of the McHenry City Council was called to order by Mayor Low
at 7:30 P.M. on Monday, December 6, 2004 in the Council Chambers of the Municipal
.— Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd,
Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City
Administrator Maxeiner, City Attorney McArdle, City Clerk Jones, Director of Public Works
Marcinko, Director of Finance Kline, Chief of Police O'Meara, Director of Community
Development Napolitano. Absent: Director of Parks and Recreation Merkel.
PUBLIC HEARING: YEAR 2004 TAX LEVY ORDINANCE
Mayor Low opened the Public Hearing at 7:31 p.m. regarding the 2004 Tax Levy.
Council discussed the 2004 estimated tax levy at the October 11, 2004 regular Council
meeting. As required by law, notice was published notifying the general public of the date
of the Public Hearing. Council may consider and adopt the Tax Levy at any time following
closure of the Public Hearing. However, the Tax Levy Ordinance must be filed with
McHenry County Clerk Katherine Schultz no later than the last Tuesday of December, as
stipulated by State Statute.
Mayor Low acknowledged that there were no comments received from the public. In
response to Mayor Low's inquiry, City Clerk Jones stated no written or verbal comments
had been received in the City Clerk's Office.
Motion by Glab, seconded by Murgatroyd, to close the Public Hearing at 7:32 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Public Hearing was closed at 7:32 p.m.
City Administrator Maxeiner informed Council that while proofing the Tax Levy
Ordinance some miscalculations were discovered. He noted that the revised ordinance is
correct. City Administrator Maxeiner inquired if Council would prefer voting on the revised
ordinance this evening or placing the 2004 Tax Levy Ordinance on the Monday, December
13, 2004 Council Meeting Agenda for consideration and action.
It was the consensus of Council to review the revised ordinance and vote on it at
the Monday, December 13, 2004 Council meeting.
TEN MINUTE PUBLIC INPUT SESSION
No one signed in to speak at the Ten Minute Public Input Session.
CONSENT AGENDA
Motion by Bolger, seconded by Wimmer, to approve the Consent Agenda as
presented:
A. City Council Minutes:
December 6, 2004
Page 2
a. June 21, 2004 regularly scheduled meeting; and
b. November 29, 2004 regularly scheduled meeting.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon,
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCES REGARDING ABATEMENT OF VARIOUS BOND ISSUES
Director of Finance Kline informed Council that over the years the City of McHenry
has issued a variety of bonds that pledge various funding sources for repayment backed
by the full faith and credit of the municipality. The Bond Ordinances require the County
Clerk to. levy property taxes for the debt service required on the bonds unless an
abatement of the property tax by the local municipality is approved and filed with the
County Clerk.
Director Kline indicated projections show that revenue sources in the coming year
would continue to provide adequate coverage for debt service requirements, allowing the
abatement of the property tax. She stated that, in order for the County Clerk to abate the
property taxes levied, Council must approve ordinances authorizing the abatements as
follows-
1. GO Bonds (Alternate) Series 1997A $356,250.00
2. GO Bonds (Alternate) Series 1997B $300,750.00
3. GO Bonds (Alternate) Series 2000A $457,912.50
4. GO Bonds (Alternate) Series 2000B $306,900.00
5. GO Bonds (Alternate) Series 2002 $361,593.75
Director Kline stated an additional abatement is required on Special Service Area
No. 1A. She noted financing for the signal and intersection improvements at Route 31 and
Shamrock Lane was structured so the City would contribute $25,000 toward the debt on an
annual basis. The remainder of the debt service is to be provided by property taxes levied
on the property owners in the defined Special Service Area. Therefore, in order to comply
with the financing plan Council needs to consider approval of an ordinance providing for
the abatement of property taxes for the Special Service Area No. 1A, in the amount of
$25,000.
Motion by Bolger, seconded by Murgatroyd, to accept Staffs recommendation to
approve the abatement of real estate taxes for the following:
1. GO Bonds (Alternate) Series 1997A $356,250.00
2. GO Bonds (Alternate) Series 1997B $300,750.00
3. GO Bonds (Alternate) Series 2000A $457,912.50 --
4. GO Bonds (Alternate) Series 2000B $306,900.00 ,
5. GO Bonds (Alternate) Series 2002 $361,593.75
6. Special Service Area No. 1A $ 25,000.00
December 6, 2004
Page 3
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
_ Absent: None.
Motion carried.
LOCAL SHARE AGREEMENT FOR PACE DIAL-A-RIDE FOR YEAR 2005
City Administrator Maxeiner informed Council that since 1987 the City of McHenry
has entered into an annual Local Share Agreement with PACE, offering a curb-to-curb
Dial-A-Ride program. The program is funded through a mixture of user fees, PACE
subsidies, and a local share portion.
City Administrator Maxeiner stated that for the 2005 contract year PACE proposes
the following funding mix for the estimated $221,066 program. He noted the proposed
estimate reflects a Local Share increase of $4,077 which PACE attributes to its rising
deficit, rising fuel costs, and the ability to provide only a modest increase in funding. City
Administrator Maxeiner informed Council that the total number of trips originating and
ending within the City has increased by 4,390 from the same period last year.
Year 2005 Year 2004
Rider Fares 11,266.00 11,266.00
PACE Subsidy 139,969.00 137,090.00
Local Share 69,831.00 65,754.00
$221,066.00 $214,110.00
City Administrator Maxeiner explained that rides are provided through a service
provider under contract with PACE. Fares have remained the same since the Year 2000.
Reduced fares are provided to senior citizens, persons with disabilities, students and
children age seven through eleven years. The fare schedule is:
Full Fare $1.75
Reduced Fare .75
Transfer .10
Reduced Transfer .05
Motion by Murgatroyd, seconded by Wimmer, to authorize the Mayor's execution of
a Local Share Agreement with PACE for the term of January 1, 2005 through December
31, 2005, for the Local Share amount of$69,831.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
RECOMMENDATION REGARDING RELEASE OF CONDITIONAL CAPITAL
.`, EXPENDITURES FOR FISCAL YEAR 2004/2005
City Administrator Maxeiner reiterated to Council that last April they considered and
approved the 2004/2005 operating budget. However, due to uncertainty of the
December 6, 2004
Page 4
performance of some revenue items, the approved budget included both a conditional and .�
non-conditional list of capital items.
Non-conditional items consisted of capital items that were needed early in the fiscal
year regardless of whether revenues were performing as expected.-The conditional capital
items included in the budget were essentially frozen pending review of revenues at the six
month mark in the fiscal year. City Administrator Maxeiner stated the General Fund
revenues are performing as expected, noting General Fund revenues collected after six
months are at 58.8% of the budgeted amount. On the expenditure side, spending stands at
an even 50% of the expenditure budget after six months.
Alderman Peterson opined he had reservations earlier in the year; however, he now
feels comfortable releasing the condition imposed.
Motion by Peterson, seconded by Condon, to remove the conditional label from the
list of approved conditional capital items in the 2004/2005 budget, thereby authorizing
Staff to proceed with the procurement of these items through regular procurement
procedures.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Abstain: None.
Absent: None.
Motion carried.
RECOMMENDATION REGARDING THE PURCHASE OF KONICA 7085 COPIER FROM
IMAGETEC LP, IN THE AMOUNT OF $22,995
City Administrator Maxeiner informed Council that the City of McHenry purchased a
Minolta 8010 copier from Stan's Office Technologies in 1997 for the General
Administration Department. The copier is now over seven years old, has produced
approximately 1.9 million copies, and needs to be replaced.
Quotes were obtained from Stan's Office Technologies in Woodstock and Imagetec
LP located in McHenry. The purchase price for the copier from Stan's is less. However,
when the monthly maintenance fees, overall construction of machines, and the heavy copy
volume in the Administration Department are taken into consideration, the Konica 7085
from Imagetec is determined by Staff to be more suitable for the copy needs of the
department.
City Administrator Maxeiner stated that based upon the heavy copy volume, onsite
visits, availability of onsite visits and the quality of service experienced from Imagetec, it is
Staffs recommendation to purchase the Konica 7085 from Imagetec LP, McHenry for a
total price of$22,995. City Administrator Maxeiner.noted a new copier was included in the
fiscal year 2004/2005 budget, under conditional capital, in the amount of$23,000. ,
December 6, 2004
Page 5
Motion by Condon, seconded by Wimmer, to accept Staffs recommendation to
purchase the Konica 7085 from Imagetec LP, McHenry in the amount not-to-exceed
$22,995.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
There was no Mayor's Statement and Report.
COMMITTEE REPORTS
Alderman Peterson informed Council that an Executive Committee meeting is
scheduled for the Park and Recreation Committee on Monday, December 20, 2004 at 7:00
p.m. in the Aldermen's Conference Room to discuss land acquisition.
STAFF REPORTS
City Administrator Maxeiner informed Council that there would be a light Agenda on
December 13, 2004. He indicated the majority of the meeting would be spent in a
workshop discussing the Capital Improvement Plan (°CIP").
City Administrator Maxeiner invited the Council to tour the Public Works Garage at
6:45 p.m. on Monday, December 13, 2004, prior to the workshop meeting. Alderman
Peterson stated he would be unable to attend the tour.
FUTURE AGENDA ITEMS
Alderman Bolger suggested support be encouraged for the West McHenry Bypass.
EXECUTIVE SESSION: PERSONNEL
Motion by Bolger, seconded by Murgatroyd, to go into Executive Session to discuss
Personnel at 7:45 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 7:52 p.m.
Motion by Wimmer, seconded by Murgatroyd, to go back into Open Session at 8:59
p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
,.� Voting Nay: None.
Absent: None.
Motion carried.
December 6, 2004
Page 6
Council went back into Open Session at 8:59 p.m.
OPEN SESSION
Motion by Wimmer, seconded by Murgatroyd, to approve the Department Head
Performance Appraisals and performance-based compensation adjustments as follows:
• Director of Public Works Marcinko: From Grade 25, Step 3 to Grade 25, Step 4
bringing his salary to $77,289 annually;
• Director of Parks and Recreation Merkel: A one-time bonus of $1,335 for the year
2004/2005, his salary will remain at the Grade 21, Step 10 position, which is
currently $80,820 annually;
• Director of Community Development Napolitano: From Grade 23, Step 6.5 to Grade
23, Step 7.5, a salary of$80,384 annually.
• Chief of Police O'Meara: From Grade 26, Step 7 to Grade 26, Step 8, a salary of
$91,940 annually;
• Director of Finance Kline: From Grade 24, Step 7 to Grade 24, Step 8, a salary of
$85,004 annually.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 9:02 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 9:02 p.m.
e e c;
r MAYOR ITY CL n