HomeMy WebLinkAboutMinutes - 01/06/2003 - City Council REGULAR MEETING
JANUARY 6, 2003
The Regular Meeting of the McHenry City Council was called to order by Mayor
Althoff at 7:30 P.M. on Monday, January 6, 2003 in the Council Chambers of the Municipal
Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd
and Wimmer. Absent: None. City Staff in attendance were: City Administrator Maxeiner,
Assistant Administrator Lockerby, City Clerk Jones, City Attorney McArdle, Director
Community Development Napolitano, Director Public Works Marcinko, Director Parks and
Recreation Merkel and Chief of Police O'Meara. Absent: None.
TEN MINUTE PUBLIC INPUT
Lynn Whitney, a Ronda Road resident, addressed Council regarding coyotes
roaming in large packs throughout the Green Valley Subdivision. The coyotes are
becoming more aggressive and Mr. Whitney stated the residents are becoming concerned.
They requested Council consider a removal and/or relocation program. Assistance from
McHenry County Animal Control is not available at this time.
Mayor Althoff suggested Mr. Whitney and his neighbors seek assistance from Staff
to alleviate the problem.
CONSENT AGENDA
Motion by Bolger, seconded by Glab, to approve the Consent Agenda as presented:
■ Public Works Committee Recommendation to enter into an agreement with
Smith Engineering Consultants Inc to perform a Facility Needs Analysis and
Concept Plan for a new Public Works Garage;
■ North Interceptor Sewer Project: Payment No 12 to George Kennedy
Construction Inc;
■ CALEA Proposed Police General Order Revision.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST TO CLOSE CERTAIN PORTIONS OF WAUKEGAN ROAD AND TO DIRECT
CITY STAFF TO ASSIST IN 2003 SOAP BOX DERBY ON SATURDAY JUNE 28 2003 —
MCHENRY KIWANIS
Mayor Althoff reminded Council at the December 2, 2002 Council Meeting Mr.
James Marinangel of the McHenry Kiwanis appeared before Council seeking permission to
work with Staff regarding the feasibility of closing off Green Street on June 28, 2003. The
Kiwanis are proposing to host a Soap Box Derby and are requesting street closure to
facilitate the race. At that time, it was Council direction to seek an alternative street, as
Green Street was too busy to be closed for any period of time, particularly on a Saturday
during the summer season.
Mayor Althoff noted this evening's request is to close a portion of Waukegan Road
1.. for the Soap Box Derby on June 28t'.
Mr. Marinangel stated Staff suggested the Waukegan Street location. The only
January 6, 2003
Page 2
outstanding issue is whether parking space may be available at the East Campus Parking 1"
Lot. Phase 3 of the East Campus renovations will be taking place and parking may not be
possible on the premises. Mr. Marinangel noted traffic will be temporarily stopped and
released periodically throughout the day at the intersection of Waukegan Road and Green
Street.
Assistant Administrator Lockerby noted Staff has worked with the Kiwanis. Issues
which have been addressed include:
• The City will provide Police presence during the event
• The City will provide signage, barricades and traffic cones to minimize the
disturbance to vehicular and pedestrian traffic;
• The City will provide bleachers for audience viewing;
• The City will provide hand held radios for communication at the top and lower
end of the run.
Alderman Glab opined the Waukegan Road site is much better than the previously
considered Green Street closure for the race. He suggested Staff and Council be made
aware of the date for the trial run on the course. Some discussion occurred regarding
utilizing a portion of the east campus parking lot for residents and business people to
access locations east of Green Street on Waukegan Road during the day of the derby.
Motion by Bolger, seconded by Low, to grant permission to close portions of
Waukegan Road on Saturday, June 28, 2003 to host a Soap box Derby to the McHenry
Kiwanis Club, and that the City provide the following for the event:
• Police presence during the event
• Signage, barricades and traffic cones to minimize the disturbance to vehicular
and pedestrian traffic;
• Bleachers for audience viewing;
• Hand held radios for communication at the top and lower end of the run.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
Mr. Marinangel stated the practice day would be held two weeks prior to the event
on Saturday, June 14, 2003 or Sunday, June 15, 2003 depending upon weather
conditions. The practice session would last no longer than three hours.
DEVELOPMENT AGREEMENT WITH MCHENRY HIGH SCHOOL DISTRICT 156
Mayor Althoff stated the intent of the proposed agreement with District 156 was to
clarify and itemize the City's desire and intent for development on the subject property.
City Administrator Maxeiner informed Council the Development Agreement is an attempt to
remove interpretation from both parties, i.e. the School District and the City.
Alderman Glab expressed his concern with regard to the engineer's reference to a
January 6, 2003
Page 3
release rate not to exceed the 100-year storm frequency. Drainage issues occur when less
intense storms occur.
City Attorney McArdle noted the City's ordinance summarizes the intent of the State
Statute. McHenry City ordinance requires upon the development of a parcel the engineer
for the developer and the property owner must certify that to the extent they are altering
the downstream flow of the surface water, and that they have handled it with whatever
good engineering practices require. Further, the developer must divert the flow or store it
as required. City McArdle stated all of this is derived from the Common Law which requires
that a person can not increase the rate of flow or the volume of flow of water downstream
following development of property.
Mayor Althoff stated the document is surety that any future development of this
property would be subject to the provisions of this agreement, regardless of who is on the
Council or who is in management or on the School District 156 Board. Further discussion
occurred regarding the existing and potential use of the subject property as a drainage
detention basin.
Motion by Bolger, seconded by Wimmer, to approve and authorize the Mayor's
execution of a Development Agreement between the City of McHenry and McHenry High
School District 156 for the school district property located on Crystal Lake Road.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
AWARD OF BID FOR THE PURCHASE OF SPORTABLE SCOREBOARD TO BE
INSTALLED AT KNOX PARK BALL FIELD TO RECREATION CONCEPTS
Director of Parks and Recreation Merkel stated the Knox Park Ball field Scoreboard
was a budgeted item in the 2002-2003 Budget in the amount of $4,500.
rector Merkel
noted the proposal is slightly over the budgeted amount, however here rare sufficient
monies in the capital account as other items have come in under budget. It is Staffs
recommendation to replace the existing unit at the Knox Park Ball Field in an amount not-
to-exceed $5,280.
In response to Alderman Murgatroyd's inquiry, Director Merkel noted the remote
would be stored onsite with other grounds equipment and would be provided to users by
department Staff. Director Merkel noted the remote operational feature reduces the cost of
the installation of the scoreboard as multiple cable trenches are no longer required.
Motion by Bolger, seconded by Low, to approve the award of bid for the installation
of a sportable scoreboard at the Knox Park ball field to Recreation Concepts, in an amount
not-to-exceed $5,280.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
ti. Voting Nay: None.
Absent: None.
Motion carried.
January 6, 2003
Page 4
MAYOR—STATEMENT AND REPORT
Mayor Althoff informed Council contact has been made with the Village of Prairie
Grove Village President Friedman to continue negotiations regarding a potential border
agreement. Mayor Althoff noted a final draft could be presented to Council in the near
future.
Mayor Althoff also noted Alderman Murgatroyd informed her Paul Pacini had
contacted him regarding a potential meeting about his property located at Crystal Lake
Road and Bull Valley Road. The City has responded and a meeting will be scheduled to
discuss Mr. Pacini's concerns and views regarding this property.
COMMITTEE REPORTS
Finance and Personnel Committee Chairman Alderman Murgatroyd noted the
budget process will commence in the near future. Noting past procedures, Alderman
Murgatroyd inquired if Council was amenable to preliminary meetings occurring which
would include the City Administrator, Assistant Administrator, Mayor and Finance and
Personnel Committee Chairman in conjunction with each of the department heads in an
attempt to achieve a balanced budget. Once the preliminary meetings have occurred,
regular Finance and Personnel Committee meetings would be held to deliberate the initial
findings regarding the proposed budget. Ultimately, the budget would be presented to full
Council :: consideration, review and formal action, as in the past. Alderman Murgatroyd ._
noted this v -)uld streamline the process.
City ,dministrator Maxeiner stated typical department head requests on any given
year are $1 million to $3 million higher than anticipated revenues for that year. It is a
lengthy process to trim the proposed budget so that it is balance when finally presented to
the Finance and Personnel Committee.
Mayor Althoff reminded Council a Parks and Recreation Meeting has been
scheduled for Thursday, January 9, 2003 at 7 p.m. in the Aldermen's Conference Room.
DEPARTMENT HEAD REPORTS
Chief of Police O'Meara referenced the Friday Report, noting Rebecca Vachlin resigned
which leaves an opening on the department. Chief O'Meara stated the Police Commission
posted a new list of 44 candidates. The City has begun scheduling for tests and a qualified
candidate should be selected by January 13'.
Director of Public Works Marcinko reported Illinois Department of Transportation
(IDOT) has scheduled the Route 31/McCullom Lake Road Improvement Bid Opening for
June 130'. Director Marcinko also reported the Illinois Route 120 Improvements from Illinois
Route 47 to Illinois Route 31 Bid Opening is in January and a proposed construction
schedule will be forthcoming.
Director of Community Development Napolitano reported on Saturday evening a
vehicle ran into the Express Cleaners building at the corner of Route 31 and Bull Valley
Road. There was some minor damage to the building, however, there was no structural
damage.
January 6, 2003
Page 5
City Clerk Jones reported the City has received information regarding a Special
Census. The cost estimate fee is $200. City Clerk Jones noted the $200 fee must be paid
— in order to determine the estimated cost of a Special Census ordered by the City. City
Clerk Jones inquired if Council was interested in conducting a Special Census. City
Administrator Maxeiner stated if approved, the Special Census would be conducted in the
2003 with another potentially in 2007.
Motion by Glab, seconded by Murgatroyd, to authorized the expenditure of $200 to
the U.S. Census Bureau for payment of a cost estimate for a Special Census in the City of
McHenry.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay; None.
Absent: None.
Motion carried.
City Administrator Maxeiner reported he and Assistant Administrator Lockerby had
met with all three collective bargaining units last Monday. Progress has been made in
some areas. A full report will be made to Council at the February 3, 2003 "regularly
scheduled Council Meeting.
NEW BUSINESS
There was no New Business.
EXECUTIVE SESSION: PROPERTY ACQUISITION
Motion by Bolger, seconded by Glab, to go into Executive Session at 8:15 p.m. to
discuss Property Acquisition.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:19 p.m.
Motion by Bolger, seconded by Wimmer, to return to Open Session at 8:34 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:34 p.m.
.. ADJOURNMENT
Motion by Low, seconded by Glab, to adjourn the meeting at 8:36 p.m.
January 6, 2003
Page 6
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. r
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 8:36 p.m.
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CLERK
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