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HomeMy WebLinkAboutMinutes - 02/03/2003 - City Council REGULAR MEETING FEBRUARY 3, 2003 The Regular Meeting of the McHenry City Council was called to order by Mayor Althoff at 7:30 P.M. on Monday, February 3, 2003 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd and Wimmer. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant Administrator Lockerby, City Clerk Jones, City Attorney McArdle, Director Community Development Napolitano, Director Public Works Marcinko and Chief of Police O'Meara. Absent: Director Parks and Recreation Merkel. Mayor Althoff requested a moment of silence in remembrance of the crewmembers of the Columbia Space Shuttle. PRESENTATION —SAVE THE FLAGS Gloria Mack of the McHenry County Preservation Commission addressed Council regarding the McHenry County Civil War Round Table's efforts to restore and preserve three Civil War Flags of the 95`" Illinois Infantry Regiment. Ms. Mack informed Council the flags currently are displayed in the Hall of Flags at the Howlett Building in Springfield, Illinois and are deteriorating rapidly. The estimated cost to restore the three flags is $30,000. Alderman Bolger opined the project to be worthwhile and of historical significance. He stated his support of the project and suggested consideration of a donation be addressed at the next meeting of the Finance and Personnel Committee. Chairman of the —' Finance and Personnel Committee, Alderman Murgatroyd concurred with Alderman Bolger. TEN MINUTE PUBLIC INPUT No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Alderman Glab requested Item No. 2, Request to advertise for bids regarding the installation of a traffic signal at Crystal Lake Road and Winding Creek Drive, be removed from the Agenda for further discussion. Alderman Glab requested clarification regarding Consent Agenda Item No. 3, Request to advertise for bids regarding construction of Year 2003 Water Supply Well No. 12 Drilling Project. Responding to Alderman Glab's inquiry regarding the location of Well No. 12, Director of Public Works Marcinko stated the map provided to Council in the Agenda Packet was shaded incorrectly. Motion by Glab, seconded by Murgatroyd, to approve the Consent Agenda as amended: • Recommendation to release the Construction Letter of Credit for McHenry L Corporate Center for Bolger Court in the amount of $109,150, contingent upon the receipt of a Maintenance Guarantee for$17,464; ■ Request to advertise for bids — Construction of Year 2003 Water Supply Well February 3, 2003 Page 2 No. 12 drilling project; ■ Recommendation to authorize the Mayor's signature of the U.S. Department of Agriculture for FSA-211, providing a Power of Attorney to city farm lease tenants, Thomas King and Scott Chambers; ■ Police Pension Fund Actuarial Services Contract with Gabriel, Roeder, Smith & Company, in an amount not to exceed $6,500 to perform Year 2002 Actuarial Study; ■ City Council Minutes: ■ December 16, 2002 regularly scheduled meeting ■ December 30, 2002 regularly scheduled meeting ■ January 6, 2003 regularly scheduled meeting ■ January 13, 2003 regularly scheduled meeting ■ January 20, 2003 regularly scheduled meeting ■ July 22, 2002 Special City Council meeting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. REQUEST TO ADVERTISE FOR BIDS — TRAFFIC SIGNAL INSTALLATION AT WINDING CREEK DRIVE AND CRYSTAL LAKE ROAD Alderman Glab continued to express reservations regarding the placement of the traffic signal at Crystal Lake Road and Winding Creek Drive. Citing safety issues he stated his preference for installation of the traffic signal at Crystal Lake Road and Glenbrook Trail, one block south. Alderman Glab requested further analysis be performed to assure traffic signal installation at the best location. Director of Public Works Marcinko iterated the conclusions reached at the Public Works Committee meeting held on December 16, 2002, regarding placement of the traffic signal at Winding Creek Drive. He informed Council Smith Engineering has completed the final plans, specification and bid documents for installation of the signal at Crystal Lake Road and Winding Creek Drive. Staff has no preference regarding installation location. Alderman Bolger stated he explored both locations with Director of Public Works Marcinko and opined Glenbrook Trail does not merit a traffic signal. He noted the matter was discussed at the Public Works Committee meeting on December 16, 2002. All of Alderman Glab's concerns were addressed at that time. The decision was made to support installation of the traffic signal at Crystal Lake Road and Winding Creek Drive. Alderman Wimmer concurred with Alderman Bolger. Alderman Bolger stated he would support returning the matter to the Public Works _ Committee for further discussion, but would not support the expenditure of any additional funds for further engineering. ' Alderman Murgatroyd opined his interest in traffic counts at both Winding Creek Drive and Glenbrook Trail. Director of Public Works Marcinko stated Staff would provide February 3, 2003 Page 3 Council with traffic counts for each location, calculating the number of vehicles and the number of trips per day based on current standards. The accumulated information will be submitted to the Public Works Committee. It was the consensus of Council the matter of installation of a traffic signal at Crystal Lake Road and Winding Creek Drive be returned to the Public Works Committee for further discussion. .. ORDINANCE AUTHORIZING THE EXPANSION OF THE MCHENRY COUNTRY CLUB KITCHEN AND BANQUET AREA, 820 N. JOHN STREET Director of Community Development Napolitano informed Council McHenry Country Club is requesting authorization to permit construction of an 1,800 square foot addition to the existing kitchen and banquet area. He noted the original Conditional Use Permit for the Country Club was issued in 1978 and Ordinances authorizing changes were issued in 1988 and 1999. Director Napolitano iterated this item was pulled from the January 17, 2003 Agenda due to concerns with the language in the City's Zoning Ordinance relating to Conditional Use Amendments. Director Napolitano stated the City Attorney has reviewed the language as it relates to State Statutes and determined the proposed expansion would not require action by the Planning and Zoning Commission. Therefore, in keeping with past practice Council may, at their sole discretion, expand or alter an existing Conditional Use Permit without a Public Hearing or action before the Planning and Zoning Commission. City Attorney McArdle stated some clarification is necessary to the existing language in the Zoning Ordinance in order to better address changes to conditional uses. Motion by Glab, seconded by Low, to approve an ordinance authorizing expansion of the McHenry Country Club existing kitchen and banquet area, located at 820 N. John Street. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Motion by Murgatroyd, seconded by Low, to direct Staff to prepare a text amendment to the Zoning Ordinance to address current Conditional Use expansion language. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. L February 3, 2003 Page 4 ORDINANCE AUTHORIZING THE MCHENRY HIGH SCHOOL DISTRICT 156 GARAGE EXPANSION, 4724 W. CRYSTAL LAKE ROAD Director of Community Development Napolitano stated High School District No. 156 is proposing to expand the existing garage facility located behind the High School building. He informed Council, because the facility is not used for the education of children, the City has review authority over the building plans. The proposed addition would nearly triple the square footage of the garage from approximately 1,000 square feet to 3,000 square feet and is intended to provide additional space for equipment and storage. Director Napolitano stated Staff has no concerns with the requested expansion. If approved by Council, plan reviews would include building, life safety, and engineering. He noted the existing detention pond, which has been sized to accommodate anticipated flows, would handle stormwater detention. Alderman Glab stated strong opposition expressing concerns regarding drainage issues. He noted a Public Hearing would provide any residents who may be affected an opportunity to address the City regarding their concerns. Alderman Bolger stated support of Staffs recommendation. A lengthy discussion ensued concerning drainage issues. Alderman Murgatroyd acknowledged Alderman Glab's concerns and requested Council be kept apprised of any concerns raised by Staff during their review of the project. Responding to Alderman Glab's inquiry, Director Napolitano outlined the process involved prior to issuance of a permit. Mayor Althoff suggested the matter be pulled from the Agenda, pending approval by the City Engineer. Discussion continued. Motion by Bolger, seconded by Wimmer, to approve an ordinance authorizing the construction of a building expansion to the existing McHenry High School District 156 West Campus garage located at 4724 W. Crystal Lake Road. Voting Aye: Bolger, Low, Murgatroyd, Wimmer. Voting Nay: Glab. Absent: None. Motion carried. Alderman Glab departed Council Chambers at 8:45 p.m. ORDINANCE PROPOSING THE ESTABLISHMENT OF A BACKUP SPECIAL SERVICE AREA FOR THE SHAMROCK FARMS SUBDIVISION , Director of Community Development Napolitano informed Council Shamrock Farms Annexation Agreement requires the developer establish a back-up Special Service Area to provide a back-up method for financing the continued maintenance of common areas in February 3, 2003 Page 5 the event the Homeowner's Association fails to maintain the areas. He stated an Ordinance is required to propose establishment of the Special Service Area. Council approved such an Ordinance on September 16, 2002, however, due to misinformation provided by applicant, the Ordinance was not recorded within the specified time frame. The process must, therefore, begin again. Director Napolitano stated City Attorney McArdle has since provided information to the attorney for Kimball Hill specifying the process for establishment of a Special Service Area, indicating a date of March 3, 2003 for the Public Hearing. This will permit adequate time for the applicant to comply with necessary notification requirements. Motion by Bolger, seconded by Murgatroyd, to approve an ordinance proposing establishment of a Back-up Special Service Area for the Shamrock Farms Subdivision. Voting Aye: Bolger, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: Glab. Motion carried. STAFF PRESENTATION — MCHENRY COUNTY WATERSHED DEVELOPMENT ORDINANCE Mayor Althoff introduced Andrea Pracht of Baxter & Woodman, Inc. Ms. Pracht presented an overview of the McHenry County Watershed Development Ordinance, outlining the purpose and procedures together with the impact of the Ordinance on residents of the City of McHenry. Ms. Pracht stated the McHenry County Board following adoption of the McHenry County Comprehensive Stormwater Management Plan created the McHenry County Stormwater Committee. The Stormwater Committee is currently reviewing public comments regarding the Watershed Development Ordinance. She noted the Ordinance would impact large developments, but could potentially impact individual homeowners as well: • Permit requirements for small developments; • Permit submittal requiring detailed site information; and • Permit requirements potentially requiring additional review time and costs. Ms. Pracht explained the Ordinance would assist in regulation of stormwater on a countywide basis regulating: • Development in regulatory floodway; • Development in regulatory floodplain; • Development in flood prone area; and • Development resulting in 300 square feet of impervious area. Alderman Murgatroyd opined 300 square feet to be an excessive amount. He stated he would be interested in reviewing a compilation of comments from surrounding 1.. municipalities. Alderman Bolger concurred. Responding to Alderman Bolger's inquiry, Ms. Pracht informed Council the February 3, 2003 Page 6 Ordinance would be enforced by McHenry County or Certified Communities. Ms. Pracht expressed her willingness to provide information and assured Council she would keep them apprised of future meetings regards the Stormwater Drainage Ordinance. MAYOR—STATEMENT AND REPORT Mayor Althoff informed Council Shelly Trost, a member of the Landmark Commission since 1999, would be departing. A resolution has been prepared honoring Ms. Trost's efforts in spearheading the creation of the Main Street Historic District, coordinating architectural survey of historical structures, and instituting the Heritage Days Celebration. Mayor Althoff requested Council approve the resolution to be presented to Ms. Trost at the February 4, 2003 Landmark Commission meeting. Motion by Low, seconded by Bolger, to pass and approve, and to authorize the Mayor and City Clerk's execution of a Resolution, to be presented to Shelly Trost honoring her commitment to the Landmark Commission from 1999 to 2003. Voting Aye: Bolger, Low, Murgatroyd, Wimmer. Voting Nay: None. -` Absent: Glab. Motion carried. Mayor Althoff informed Council School District 156 Strategic Plan Committee has requested permission to make a 30-minute presentation regarding their 5-Year Master Plan. It was the consensus of Council the presentation would be an Agenda item. Mayor Althoff informed Council of her intention to submit a letter to Springfield in support of the new legislation enacted regarding abandoned vehicles. Mayor Althoff informed Council, she, City Attorney McArdle and City Administrator Maxeiner would be attending a NIPC Appeal Hearing regarding the Amli Property on Thursday, February 13, 2003. She assured Council they would be kept apprised. COMMITTEE REPORTS There were no Committee reports. DEPARTMENT HEAD REPORTS Director of PubUc Works Marcinko informed Council letters and surveys are going out this week to residents who may be affected by the Edgebrook Phase II Project. _ Director of Community Development Napolitano announced the owner of the Handy Pantry site on State Route 120 has received approval from the State of Illinois for his remediation plan. Cleanup is to begin in three to four weeks. February 3, 2003 Page 7 City Administrator Maxeiner informed Council there would be an abbreviated Agenda on February 10, 2003 followed by the Capital Improvement Plan ( CIP ) Workshop. NEW BUSINESS Alderman Bolger complimented Staff on their expertise and professionalism. EXECUTIVE SESSION: COLLECTIVE BARGAINING AND POTENTIAL LITIGATION Motion by Murgatroyd, seconded by Bolger, to go into Executive Session at 9:07 p.m. to discuss Collective Bargaining and Potential Litigation. Voting Aye: Bolger, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: Glab. Motion carried. Following a brief recess Council went into Executive Session at 9:17 p.m. Motion by Bolger, seconded by Murgatroyd, to return to Open Session at 9:50 p.m. Voting Aye: Bolger, Low, Murgatroyd, Wimmer. Voting Nay: None. Abstain: Glab. Absent: None. Motion carried. Council went back into Open Session at 9:50 p.m. ADJOURNMENT Motion by Low, seconded by Murgatroyd, to adjourn the meeting at 9:51 p.m. Voting Aye: Bolger, Low, Murgatroyd, Wimmer. Voting Nay: None. Abstain: Glab. Absent: None. Motion carried. The Meeting was adjourned at 9:51 p.m. MAYOR CLER ti