HomeMy WebLinkAboutMinutes - 02/10/2003 - City Council REGULAR MEETING
FEBRUARY 10, 2003
The Regular Meeting of the McHenry City Council was called to order by Mayor
' Althoff at 7:30 P.M. on Monday, February 10, 2003 in the Council Chambers of the
Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low,
Murgatroyd and Wimmer. Absent: None. City Staff in attendance were: City
Administrator Maxeiner, Assistant Administrator Lockerby, City Clerk Jones, Director
Community Development Napolitano, Director Public Works Marcinko, Chief of Police
O'Meara and Director Parks and Recreation Merkel? Absent: City Attorney McArdle.
PRESENTATION — MCHENRY COUNTY MEMORIAL PARKS ASSOCIATION
Mayor Althoff announced the presentation by Lori Kaplan of a McHenry County
Memorial Parks Association plaque to the City of McHenry commemorating the September
11`h Memorial Service held at Veterans Memorial Park in September 2002 was removed
from the Agenda.
TEN MINUTE PUBLIC INPUT
No one signed in to speak at the Ten Minute Public Input Session.
CONSENT AGENDA
Motion by Glab, seconded by Bolger, to approve the Consent Agenda as presented:
■ Approve as needed checks:
GENERAL FUND
AFLAC 1,530.63
BAXTER 6 WOODMAN 925.00
BORDERS INC 40.49
BUREAU OF CENSUS 200.00
FINA 2,545.80
FIRST MIDWEST BANK 4,324.60
FOP UNITS I/II 1,435.50
GRUENIS MEMORIAL FUND, S 35.00
HOME DEPOT/GECF 184.97
ICSC 290.00
ILLINOIS DEPARTMENT OF 452.00
ILLINOIS DEPT OF NATURAL 829.25
IMRF 52,712.78
MCHENRY COUNTY RECORDER 225.00
NAPM 220.00
NATIONAL GUARDIAN LIFE I 123.83
NAVISTAR FINANCIAL CORPO 39,680.00
NCPERS GROUP LIFE INS. 267.00
NORTH CENTRAL ILLINOIS S 1,100.00
PETTY CASH FUND 193.29
POSTMASTER MCHENRY IL 698.74
RENAISSANCE SPRINGFIELD 330.00
ROBERT G PETERSEN 153,859.33
SECRETARY OF STATE 150.00
SECRETARY OF STATE/INDEX 10.00
UNITED PARCEL SERVICE 109.84
UNITED STATES LIFE INSUR 926.10
UNITED WAY 80.00
WALMART COMMUNITY BRC 225.21
ANNEXATION FUND
MCHENRY SAVINGS BANK 300,000.00
DEVELOPER DONATION FUND
MCHENRY COMMUNITY HIGH S 180,498.50
MCHENRY COMMUNITY SCHOOL 335,211.50
MCHENRY PUBLIC LIBRARY 33,104.00
MCHENRY SAVINGS BANK 250,000.00
MCHENRY TOWNSHIP FIRE 33,104.00
ROBERT G PETERSEN 153,859.32
TIF FUND
February 10, 2003
Page 2
KOR-VAR LLC 300,000.00 �•
WATER/SEWER FUND
NAVISTAR FINANCIAL CORPO 54,728.00
NORTH SUBURBAN WATER 48.00
SEARS 641.24
TODD, EDWARD 112.10
UNITED STATES LIFE INSUR 137.70
DEPRECIATION RESERVE FUND
MCHENRY SAVINGS BANK 295,ODO.00
CAPITAL DEVELOPMENT FUND
MCHENRY SAVINGS BANK 250,000.00
MCHENRY ECONOMIC DEVELOPMENT
MCHENRY COUNTY INDUSTRIA 100.00
RETAINED PERSONNEL ESCROW
MCHENRY COUNTY RECORDER 416.00
POLICE PENSION FUND
VACHLIN, REBECCA A 752.38
GRAND TOTALS 2,451,417.10
FUND TOTALS
GENERAL FUND 263,704.36
ANNEXATION FUND 300,000.00
DEVELOPER DONATION FUND 985,777.32
TIF FUND 300,000.00
WATER/SEWER FUND 55,667.04
DEPRECIATION RESERVE FUND 295,000.00
CAPITAL DEVELOPMENT FUND 250,000.00
MCHENRY ECONOMIC DEVELOPMENT 100.00
RETAINED PERSONNEL ESCROW 416.00
POLICE PENSION FUND 752.38
GRAND TOTAL 2,451,417.10
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
FIESTA DAY SCHEDULE—YEAR 2003 AND REQUEST TO USE CITY FACILITIES
In attendance were Deborah Harr, President and Chief Executive Officer of the
McHenry Area Chamber of Commerce; Michael Billings from Testing Service Corporation,
Chairman of the 2003 Fiesta Days Committee; Kathy Pelz from McHenry Savings Bank;
Carolyn Wottring from Family Services and Community Mental Health; and Kurt Rice from
Culligan Water Services.
Ms. Harr informed Council the 5e Annual Fiesta Days will be held from July 10,
2003 through July 20, 2003. She noted the events and games would focus on children
oriented entertainment. Ms. Harr stated due to the positive response received following
the addition of Faith Night to the 2002 Fiesta Days Schedule of Events, Faith Night has
been rescheduled to occur on Saturday, July 19, 2003.
Responding to Alderman Glab's inquiry Ms. Harr stated there would be outside beer
sales on Saturday, July 19, 2003 during Sidewalk Sales.
February 10, 2003
Page 3
Motion by Low, seconded by Bolger, to approve the 2003 Fiesta Days schedule for
July 10, 2003 through July 20, 2003, as follows:
Thursday.July I& Frid� boahgft.July It Sunday.July 13th
5 pm—10 pm 6 pm—11 pm 2 pm—11 pm Noon-10 pm
Big Wheels Race Big Band Night Food Fiesta Day#1 Food Fiesta Day#2
Teen Night Entertainment Entertainment Entertainment
Amusement Rides (John Todd Band,Survivor) (Johnny Star&The Meteors, (Andy&Matt Thompson,
Petersen Park Amusement Rides D Diamond,American English) Dr.Rhythm&the Rockers,
(No Beer/.Wine Service) Petersen Park Volleyball Tournament Route 66)
(Beer/Wine Service) Plywood Boat challenge Volleyball Tournament
(McCullom Lake) Car Show(gam—2pm)
Amusement Rides Amusement Rides
Petersen Park Petersen Park
(BeerAVine Service) (Beer/Wine Service)
Thursday,July 17"' Friday.July 18t° Saturday,July 19M Sunday,July 20th
6 pm—9:30 pm 3 pm—8 pm 11 am—6 pm Jaycees BBQ Chicken Dinner
Concert in the Park I ICd's Ice Cream Social Sidewalk Sales 11 am—6 pm
Parade Marshal/Sponsor Kd's Entertainment Arts 8 Crafts in the Park Parade—1:30pm
Ceremony(7:45 pm- Veteran's Memorial Park (9:30 am—4:00 pm) (Parade Route:Main
8:15 pm) (No Beer/Wine Service) Veteran's Memorial Park Street to Green Street to
Entertainment(City Stage Antique Boat Show Pearl Street to Riverside
Band) (10:00 am—3:00 pm) Drive to Washington Street)
Veteran's Memorial Park Joey Ts Entertainment in Gazebo
(Beer/Wine Service) Faith Night following Parade(3pm-5pm)
(6:00 pm—10:00 pm) Veteran's Memorial Park
Petersen Park No BeerAMne Service
(No BeerIWIne Service)
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR SANITARY SEWER SERVICE - LAKEWOOD SUBDIVISION
City Administrator Maxeiner informed Council the City has been exploring
alternatives to accommodate a request by the Lakewood Subdivision Homeowners
Association for sanitary sewer service for twenty five residential dwellings in the area
currently served by private septic systems. He noted prior to the recent agreement
between the City of McHenry and the Village of MCCullom Lake to extend the sewer main
along McCullom Lake Road, the cost of providing sewer service to the homeowners in
Lakewood Subdivision was prohibitively expensive.
City Administrator Maxeiner outlined the Lakewood Road Homeowners
Association's requests as follows: .
• Establishment of a Special Service Area (SSA) to spread the residential cost over a
20-year period;
• Capital development and tap on fees be included in the financed amount;
• All twenty-five dwellings be required to connect to the sewer system within five
years of commencement of the project;
• The SSA levy will be made on the 25 properties beginning with the 2003 levy year,
1 resulting in property tax liabilities payable in 2004;
• The City of McHenry's participation in the project as a public benefit in the amount
of 25% of the project cost, approximately $87,800.
February 10, 2003
Page 4
Mr. Robert Kirschner, President of the Lakewood Subdivision Homeowners
Association addressed Council. He stated twenty-three of the twenty-five residents voted
in favor of sanitary sewer service. Mr. Kirschner noted the Homeowners Association
believes the project is deserving of a higher City cost share participation than the assumed
20% in recognition of the significant public benefits to McHenry residents through
enhanced water quality in McCullom Lake. The Homeowners Association is requesting a
25% cost share participation by the City of McHenry.
Responding to Mr. Maxeiner's inquiry, Mr. Kirschner stated all 25 subdivision
residences are located within the City limits.
Responding to Alderman Glab's inquiry, Mr. Kirschner stated the Lakewood Road
Homeowners Association would grant a utility easement to the City of McHenry over the
private road for sanitary sewer service.
City Administrator Maxeiner stated approval of the Engineering Services Agreement
with Baxter & Woodman at this time would permit engineering design work to proceed in a
timely fashion while the legal requirements of the SSA are met. City Administrator
Maxeiner suggested should the City approve the 25% public benefit portion of the project,
any overages or additional costs incurred during construction of the project should be _
shared equally by the City and Lakewood Road Homeowners. Alternatively, should the
20% public benefit be agreed upon the City of McHenry would accept the risk.
Responding to Alderman Murgatroyd's inquiry City Administrator Maxeiner stated
under the current scenario any additional costs would be split at a ratio of 75% by the
Lakewood Road Homeowners Association, 25% by the City.
Responding to City Administrator Maxeiner's suggestion regarding additional costs
during construction, Mr. Kirschner stated the Homeowners Association, as a precaution,
has built a 10% contingency into the budget for the project.
Alderman Murgatroyd opined a 20% contribution from the City is reasonable, but in
support of the project he would not object to a contribution of 25%. A brief discussion
ensued.
Motion by Bolger, seconded by Glab, to
• Direct the City Attorney to draft an agreement between the City of McHenry and
Lakewood Road Homeowners Association;
• Approve extension of sanitary sewer to twenty-five (25) residential dwellings
pending execution of an agreement between the City of McHenry and Lakewood
Road Homeowners Association; _
• Direct Staff to initiate proceedings to establish a Special Service Area (SSA) for a
term of 20 years to be levied on the twenty-five (25) properties in the Lakewood
Road Homeowners Association for the purpose of recovering 75% of the costs of
extending sanitary sewer service, in addition to required capital development and
sewer tap fees; and
February 10, 2003
Page 5
• Approve the engineering proposal from Baxter & Woodman for the design of the
sanitary sewer improvements, in an amount not to exceed $22,600.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
DISCUSSION: CITY OF MCHENRY FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FOR FISCAL YEAR 2003/2004
City Administrator Maxeiner addressed Council regarding the draft version of the
department requests for projects to be included in the 2003/2004 Capital Improvement
Program (CIP). It was noted the requests amount to over $76 million for the five-year plan
and nearly $18 million in fiscal year 2003/2004. City Administrator Maxeiner stated
substantial financial analysis remains to be completed to pare the projects to a
manageable level.
City Administrator Maxeiner summarized replacement pages to be inserted in the
original CIP draft document previously provided to Council, as follows:
• Page 6, Olde Mill Ponds Drainage Project, funding has been modified.
• Page 19b, ($77,000) Donovan Lift Station Generator. New project. Purchase of a
generator to meet IEPA requirements.
• Page 21 a, ($150,000) Wastewater Treatment Plant Options Study. Funding ratio
has been revised to reflect $100,000 funding from Capital Development Fees and
$50,000 from Water/Sewer Fund Reserves.
• Page 21 b, ($175,000) Water Tower& Plant Controls and Alarm Replacement. New
project, high priority, currently operated manually. Replacement of obsolete system
controls and malfunction safeguards on water plants and water towers.
• Page 22b, ($348,600) Lakewood Sanitary Sewer Project. City Administrator
Maxeiner stated the figure would be revised from 20% public benefit. Will be
revised to indicate a 25% public benefit approved this evening.
• Page 29. ($226,000) Elevated Storage Tank No. 2 located in Tonyan Industrial
Park. Originally proposed in 2003/2004, primary work was to be done in
2004/2005, due to water sewer revenues completion has been targeted for
2005/2006.
• Page 43b ($20,000). Petersen Farm, Roof Replacement to Barn.
• Page 43c ($30,000). Sioux Lane Fence Replacement. The current fence must be
replaced due to risk management issues.
• Page 46b ($250,000). Marina Contaminated Soil Remediation. This project may
qualify for reimbursement through the Local Underground Storage Tank (LUST)
Fund.
• Page 47b ($400,000). Public Works Garage Soil Remediation and Corrective
Action. May qualify for reimbursement through the Local Underground Storage
Tank (LUST) Fund.
ti
Director of Public Works Marcinko indicated the action plan for the remediation
February 10, 2003
Page 6
projects has been indicated as high priority. Authorization is expected from the IEPA in ~'
sixty to ninety days. Director Marcinko assured Council he would keep them apprised via
the Friday Report.
City Administrator Maxeiner noted the Royal Drive Island Beautification, $20,000
and the Cumberland Circle Island Beautification project, $20,000 were not presented in the
original version of the CIP and are General Revenue.projects. City Administrator Maxeiner
indicated the revision to Page 67, Illinois Route 120 and Route 31 Improvements, is a
mathematical correction.
City Administrator Maxeiner reviewed and summarized the Project Selection
Guidelines and CIP Financial Policies. City Administrator Maxeiner noted some of the
drainage projects listed indicate partial funding by Special Service Areas. As a
consideration during budget determinations, Staff is requesting direction from Council
regarding the use of Special Service Areas, Special Assessments or other mechanisms for
project financing.
Alderman Murgatroyd opined a Special Service Area is appropriate in certain
circumstances as a funding mechanism, particularly when the residents of the area
affected realize an economic benefit. He stated it is imperative a funding source be
determined prior to approval of any project by Council.
Alderman Glab opined each project should be looked at individually when
determining a funding source. Alderman Low concurred with Alderman Glab, stating a
Special Service Area should be considered as an option for some projects. It was the
consensus of Council, unless otherwise specified, a Special Service Area will be
considered by Council as the option of choice when determining funding for special
projects.
City Administrator Maxeiner stated the category of Water and Sewer Capital
Improvement Projects requires lengthy discussion. It is apparent from an analysis of the
revenues of the Water Sewer Fund there is not sufficient revenue from operations to cover
replacement of existing infrastructure.
City Administrator Maxeiner outlined the possible benefits and disadvantages when
considering abandonment of the Central Wastewater Treatment Plant and consolidation
and expansion of the South Wastewater Treatment Plant. He opined consolidation of the
Central Wastewater Treatment Plant and the South Wastewater Treatment Plan to be
prohibitively expensive.
City Administrator Maxeiner suggested an analysis be performed by an engineering
firm to complete a study providing a long-term plan to include a quantitative cost should
the Central Wastewater Plan be abandoned and a quantitative cost should the South
Wastewater Treatment Plan be expanded to accommodate the capacity, at a cost not to
exceed $150,000, to assist in the decision making process.
Alderman Low opined an engineering study is a logical step to allow for
February 10, 2003
Page 7
determinations to be made based on fact. Alderman Murgatroyd concurred with Alderman
Low stating a study would present alternatives for consideration allowing for long-range
planning for the City's infrastructure. Alderman Wimmer concurred with Alderman Low and
Alderman Murgatroyd.
Alderman Bolger opined easements would be required from private property owners
prior to abandonment of the Central Wastewater Treatment Plant and expansion of the
South Wastewater Treatment Plant. He suggested those residents be contacted prior to
expending $150,000 for an engineering study.
Alderman Glab stated he would not support the study, citing inadequate capacity at
the South Wastewater Treatment Plant to accommodate all the properties should further
expansion take place.
Mayor Althoff stated the $150,000 in the 2003/2004 CIP for the engineering study is
a placeholder. Staff is seeking direction from Council whether or not the amount should
remain in the CIP.
City Administrator Maxeiner stated the study might well indicate it is not financially
feasible to abandon the Central Wastewater Treatment Plant. However; at this time all
considerations are based on supposition, as no adequate information is available on which
to base a decision.
Mayor Althoff noted the presence in the audience of Superintendent of Wastewater
Treatment Gene Hester and Assistant Director of Public Works Fink and suggested they
might assist in responding to inquiries.
Responding to City Administrator Maxeiner's inquiry, Daryl Gavle of Baxter &
Woodman stated commission of a study would involve an intense effort consuming a five
to six month timeframe.
Responding to City Administrator Maxeiner's inquiry regarding whether a six-month
study would permit adequate opportunity to act in a timely fashion upon the nitrification
requirements requested by the Illinois Environmental Protection Agency ("IEPA"), should
the election be made to maintain the Central Wastewater Treatment Plant, Director of
Public Works Marcinko stated nitrification could possibly be postponed until 2004.
However, should the IEPA specifically request the City conduct nitrification, changes would
have to be addressed immediately.
City Administrator Maxeiner informed Council for informational purposes that NIPC
initiated informal conversations regarding centralizing service at the South Wastewater
Treatment Plant. NIPC inquired if the City of McHenry would have any interest in providing
service as a regional provider should grant funds be available to address capacity issues.
To date, the City has not responded to the inquiry.
t
Following a lengthy discussion, it was the consensus of Council to support the
engineering study remaining in the CIP, in an amount not to exceed $150,000.
February 10, 2003
Page 8
Alderman Glab opined beautification of the Royal Drive Island and Cumberland
Circle Island in the amount of$20,000 each is excessive and suggested the improvements
should not exceed $10,000 for each project. Alderman Bolger concurred. City
Administrator Maxeiner assured Council those line items would be reduced.
Responding to Alderman Lows inquiry regarding the Pedestrian Bridge at Petersen
Park, City Administrator Maxeiner stated he expects the footbridge to be completed by the
end of this fiscal year.
City Administrator Maxeiner summarized the prioritization sheets for projects funded
by General Revenues, Water/Sewer Revenues, Capital Development Fees and Park
Donation Fees. He requested Council prioritize the projects and return the sheets to Staff
no later than February 17, 2003.
MAYOR—STATEMENT AND REPORT
Mayor Althoff stated she had no statement or report.
COMMITTEE REPORTS
Alderman Low informed Council a Parks and Recreation Committee meeting is
scheduled for Thursday, February 13, 2003 at 7:00 p.m. in the Aldermen's Conference _
Room.
Alderman Murgatroyd stated a Finance and Personnel Committee meeting is
scheduled for Monday, February 17, 2003 at 6:30 p.m. in the Aldermen's Conference
Room to discuss restoration of three Civil War Flags and employee health insurance
premiums.
Alderman Bolger suggested a Public Works Committee Meeting be scheduled. for
Monday, March 3, 2003 at 6:30 p.m. to discuss traffic counts taken at Winding Creek Drive
and Crystal Lake Road, Glenbrook Trail and Crystal Lake Road, and Dartmoor Drive and
Crystal Lake Road.
DEPARTMENT HEAD REPORTS
City Administrator Maxeiner informed Council page 4 had been inadvertently
omitted from the Friday Report and was provided to Council this evening for reference
purposes.
NEW BUSINESS
Alderman Glab requested Council have an opportunity to review the proposed letter
and questionnaire, regarding installation of limestone on the walk paths in the Whispering
Oaks Subdivision, prior to submission to residents.
Responding the Alderman Glab's inquiry regarding the Kleinhans property located
at 2911 and 2913 W. Route 120, Director of Community Development Napolitano informed
Council Mr. Kleinhans has requested delays to compile information. Currently Mr.
Kleinhans' property is not in compliance with City ordinances. Director Napolitano assured
February 10, 2003
Page 9
Council additional information would be provided in the Friday Report.
Alderman Glab requested information regarding the status of the proposed
Transportation Study. Director of Community Development Napolitano stated Staff is
compiling information for discussion of the Comprehensive Plan update. This information
should be compiled by the end of March 2003. He opined the information compiled
regarding the Comprehensive Plan would assist in the Transportation Study. Director
Napolitano stated following the Comprehensive Plan update Requests for Qualifications
could be submitted for selection of a consultant to perform the study. City Administrator
Maxeiner noted while notification of the Grant was received in September 2002, the Grant
money has yet to be received.
ADJOURNMENT
Motion by Low, seconded by Murgatroyd, to adjourn the meeting at 9:17 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 9:17 p.m.
MAYOR t CLERK
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