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HomeMy WebLinkAboutMinutes - 03/31/2003 - City Council REGULAR MEETING MARCH 31, 2003 The Regular Meeting of the McHenry City Council was called to order by Mayor Althoff at 7:30 P.M. on Monday, March 31, 2003 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd and Wimmer. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant Administrator Lockerby, City Clerk Jones, City Attorney McArdle, Director Community Development Napolitano, Director Public Works Marcinko, Director Parks and Recreation Merkel, and Chief of Police O'Meara. Absent: None. PUBLIC HEARING: CONSIDERATION OF AN ANNEXATION AGREEMENT ANNEXATION AND ZONING FOR THE PROPERTY LOCATED AT 818 AND 904 SOUTH ILLINOIS ROUTE 31 — MERCY MEDICAL CENTER Mayor Althoff called the Public Hearing to order at 7:32 p.m. for the Annexation Agreement, Annexation and Zoning of Mercy Medical Center located at 818 and 904 South Illinois Route 31. In attendance were David Kurtz and Richard Gruver of Mercy Medical Center, Christopher Schmitt of Condon Consulting Engineers and Attorney Lisa Waggoner of the Waggoner Law Firm, P.C. Attorney Waggoner addressed Council stating Applicant, Mercer Health Systems Corporation, is petitioning to annex the subject property. Upon annexation the Applicant is requesting rezoning to 0-2, Office Park District; and approval of the preliminary plat to divide the property into seven lots and variances to comply with the City's Zoning Ordinance. Ms. Waggoner informed Council the Applicant proposes to construct a 20,000 square foot medical office building at the site, but currently there are no plans to develop Lots 4, 5 or 6. Ms. Waggoner stated variances are necessary to accommodate the existing land use in relation to the proposed layout. She informed Council the Applicant is requesting the following variances: • Use variance to allow the existing residential use on Lot 2; • Lot width variance from 100' to 23.74 feet for Lot 3; • Lot width variance from 200' to 169.07 feet for Lot 7; and • Lot size variance from 400,000 to 38,873 square feet for Lot 7. Director of Community Development Napolitano stated the preliminary plat would divide the property into seven lots, including an outlot for storm water retention. He noted prior to development of any lots in the subdivision, the existing road, Professional Plaza Drive, would be brought into compliance with City road specifications. Staff has requested, and applicants have agreed to reserve land for a future road connection with the property to the south in anticipation the road would eventually turn back to intersect with Illinois Route 31 at Shamrock Lane, where there currently exists a traffic signal. The land is to be conveyed to the City as future right-of-way. Director Napolitano stated the Applicants have agreed to post a, letter of credit in an amount equal to the cost of improvements for the road extension. The City or another party would build the road when the property to the ,— south is annexed and brought into the City for development. Mayor Althoff inquired if there were any questions from the audience. City Clerk Jones stated there had been no written or verbal comments and/or questions regarding March 31, 2003 Page 2 this matter. Motion by Bolger, seconded by Low, to close the Public Hearing at 7:42 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Motion by Murgatroyd, seconded by Wimmer, to direct Staff to draft the necessary ordinances: • approving the annexation agreement with Mercy Health System Corporation; • annexing the property located at 818 and 904 South Illinois Route 31; • approving the requested map amendment to 0-2, Office Park District upon annexation; • granting the variances to comply with the City's Zoning Ordinance; and • approving the preliminary plat prepared by Condon Consulting Engineers with a revision date of 3/18/03. - Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. _ Absent: None. Motion carried. TEN MINUTE PUBLIC INPUT Mr. Paul Santopadre, purchaser of a residence at 2925 Arbor Drive in the Riverside Hollow Subdivision, expressed frustration with his inability to obtain an occupancy permit. City Administrator Maxeiner informed Mr. Santopadre the delay is due to Kennedy Home's non-compliance with engineering specifications regarding the sanitary sewer lift station. It was noted Staff is working with the builder in an effort to resolve the issue expeditiously. Mr. Nick Provenzano, a resident of 5505 Windhaven Trail in the Winding Creek Subdivision, addressed Council stating his concern regarding placement of the proposed water tower. He requested Council consider an alternative site. Mayor Althoff stated the current site was offered to the City as part of an annexation agreement. Alderman Bolger suggested the southwest comer of Bull Valley Road and Crystal Lake Road might be an alternative site. Director of Public Works Marcinko stated Staff and City Engineer Baxter and Woodman are currently considering four alternative sites for the water tower. Following a brief discussion it was the consensus of Council an alternative site would be discussed at the next scheduled Public Works Committee meeting. Additionally, Mr. Provenzano stated the property currently contains a lot of debris and should be cleaned up as it is unsightly and poses a safety hazard. Julie Siok, a resident at 3015 Mary Lane and President of the Ladies Auxiliary of the March 31, 2003 Page 3 Polish American Veterans, addressed Council requesting the City's support for a rally in support of our troops. She proposed the rally be held in Veteran's Park. No date has been set at this time. Mayor Althoff directed Ms. Siok to work with Director of Parks and Recreation Merkel to formulate a plan and return to Council with specifics regarding the proposed rally. CONSENT AGENDA Motion by Glab, seconded by Murgatroyd, to approve the Consent Agenda as presented: • Request for Special Event Liquor License from McHenry Area Chamber of Commerce for Year 2003 Fiesta Days event; • Request from Riverwood School to post signs advertising the 5"'Annual Craft Fair; • Committee recommendation to donate $500 to the McHenry County Civil War Round Table for restoration of three 95'h Infantry Civil War Flags; • Ordinance granting Conditional Use to State Bank of the Lakes for a drive-thru facility; • Final payout request from Payne and Dolan, Inc. for the 2002 Streets Improvement Program, in an amount not to exceed $71,060.08; • Request for payment from Baxter and Woodman for construction administration and inspection services for the Sioux Lane Elevated Water Storage Tank repainting, in an amount not to exceed $14,348.50; • Engineering Services Agreement with Baxter and Woodman, Inc. for the design of Water Treatment Plant No. 5, in an amount not to exceed $118,000. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. REQUEST TO RENEW TREE REMOVAL FROM THE MCHENRY COUNTRY CLUB - 820 NORTH JOHN STREET Director of Community Development Napolitano informed Council that Bill Humphries annually submits a letter requesting Council renew the Tree Removal Permit for the McHenry Country Club. Director Napolitano iterated due to the extensive effort by the Country Club since the year 2000 regarding removal and replacement of trees, the Council agreed to issue a Tree Removal Permit on an annual basis rather than for each individual tree removal. Motion by Bolger, seconded by Low, to approve the Tree Removal Permit for the McHenry Country Club. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. -L Absent: None. Motion carried. March 31, 2003 Page 4 REQUEST FOR SIGN VARIANCE FROM NORTHERN ILLINOIS PEDIATRIC - 1110 NORTH GREEN STREET Director of Community Development Napolitano informed Council a request for sign variance had been received from Bob Tellefsen of A-1 Signs on behalf of Dr. Halstead, owner of the property located at 1110 N. Green Street. The letter requests a variance to allow two additional non-illuminated wall signs for both the south and west side of the building to allow patrons to easily identify the individual doctor's suites as follows: South Elevation: One, 6' x 6' directory sign (36 square feet) West Elevation: One, 6' x 6' directory sign (36 square feet) Director Napolitano stated, pursuant to the City's sign regulations, the property is allowed a total of two signs; one wall sign totaling 135 square feet (1.5 sf. per 1 foot of building frontage) and one freestanding sign, not to exceed 66 sf. (0.5 per foot of lot frontage) and six feet in height. He noted there currently exists a wall sign located on the west fagade approximately 20 sf., which reads "Northern Illinois Medical Arts." Director Napolitano opined Staff has concerns regarding a sign on the building's west fagade with regard to vehicular safety issues due to the amount of information proposed for the sign. Staff suggests a directory sign on the building entrance on the south fagade would be more appropriate and functional. Director Napolitano stated Staff is recommending a 4' x 4' non-illuminated directory sign for the south fagade of the building. Director Napolitano indicated the 6' x 6' requested sign will not fit in the area by the entrance. Neither Dr. Halstead nor Bob Tellefsen, of A-1 Signs, were in attendance. It was the consensus of Council that no action should be taken on this Agenda Item pending further discussion with the Applicant. REQUEST FROM LANCO DEVELOPMENT COMPANY TO: • APPROVE REZONING, VARIANCES, VACATION OF PRIVATE LANE AND PRELIMINARY AND FINAL PLATS FOR RIVERWALK PLACE TOWNHOME DEVELOPMENT LOCATED AT 3316-3412 WAUKEGAN ROAD AUTHORIZE EXECUTION OF THE REDEVELOPMENT AGREEMENT BETWEEN THE CITY OF MC HENRY AND LANCO DEVELOPMENT COMPANY TO PERMIT THE RIVERWALK PLACE TOWNHOME DEVELOPMENT Applicant Mr. Curt Langille of Lanco Development Company was in attendance and informed Council he is prepared and anxious to move forward with the Riverwalk Place Townhome project consisting of twenty luxury townhome units. He stated the 1.69-acre site is located on the north side of Waukegan Road, south of Boone Lagoon and east of Green Street. Mr. Langilie'stated Lanco Development Company is requesting: • a zoning map amendment to RM-2, High-Density Multi-Family Residential; • variances to allow multiple buildings on a single zoning lot; • variances for front, rear and side yard building setbacks; • approval of a plat of vacation of a private lane; March 31, 2003 Page 5 • approval of both the preliminary and final plat of subdivision. Director Napolitano stated the subject property is currently zoned 0-1, Local Office. Staff suggests the proposed Zoning Map Amendment to RM-2 is appropriate for the site, is consistent with the land use designation of the Comprehensive Plan and is compatible with the surrounding area. Director Napolitano informed Council the subject property is a compilation of several existing parcels and only viable for this type of development if the variances are granted. He noted due to the proposed density of the project and the shape of the subject property, the following variances are required: • A variance to allow five buildings on a single zoning lot; • Front yard setback from 30 feet to 6 feet; • Side yard setback from 15 feet to 5 feet; • Rear year setback from 25 feet to 0 feet. Additionally, Director Napolitano informed Council the Applicant is requesting two variances which were not reviewed by the Planning and Zoning Commission: • A variance to install two temporary advertisement signs on the subject property in order to increase visibility from both Waukegan Road and Boone Lagoon during construction; The City of McHenry Zoning Ordinance permits one construction sign. • A variance from the City of McHenry code requirements that 75% of the exterior walls of all buildings and structures which are constructed under RM-2, are a facade of brick or masonry veneer, natural or case stone veneers or masonry materials. The developer is proposing a brick veneer around the garages, partial brick veneer on the sides and in the rear of the buildings and siding above the garages and on the majority of both sides. Director Napolitano stated Staff has no concerns with either request. Director Napolitano informed Council the Redevelopment Agreement, as drafted, incorporates the directions provided by City Council at the January 20, 2003 Regular City Council Meeting. He noted the developer proposes to begin improvements in early summer 2003, with a project completion date targeted for December 31, 2005. A brief discussion ensued. Motion by Bolger, seconded by Murgatroyd, to direct Staff to prepare ordinances approving the following for the properties located at 3316-3412 West Waukegan Road: o a zoning map amendment to RM-2, High-Density Multi-Family Residential; o variances to allow multiple buildings on a single zoning lot; o variances•for front, rear and side yard building setbacks; o approval of a plat of vacation of a private lane -� o A variance for two (2) temporary marketing signs (totaling 32 square feet) to be located on the property at Waukegan Road and Boone Lagoon; and o A variance from the City of McHenry code requirements that 75% of the exterior walls of all buildings and structures, which are constructed under RM-2, are a March 31, 2003 Page 6 facade of brick or masonry veneer, natural or case stone veneers or masonry materials and substituting brick veneer around the garages, partial brick veneer on the sides and in the rear of the buildings and siding above the garages and on the majority of both sides. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Motion by Wimmer, seconded by Low, to approve and authorize the Mayor's execution of the Redevelopment Agreement between the City of McHenry and Lanco Development Company permitting Riverwalk Place Townhomes, subject to review by the City Attorney and City Administrator. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. -- Motion carried. DISCUSSION REGARDING THE FORMATION OF AN AESTHETICS COMMITTEE Mayor Althoff requested discussion of this matter be postponed pending the arrival , of John Howell, Chairman of the Planning and Zoning Commission. Council concurred. ENGINEERING SERVICES AGREEMENT WITH BAXTER AND WOODMAN INC. FOR THE PREPARATION OF A STORMWATER POLLUTION PREVENTION PLAN Director of Public Works Marcinko stated the issue of storm water runoff has been a source of concern for many years. As a result, the 1987 Amendments to the Clean Water Act require the United States Environmental Protection Agency (USEPA) to address storm water runoff in two phases. Phase I of the National Pollution Discharge Elimination System (NPDES) Storm Water Program began in 1990 and applied to large and medium municipal separate storm sewer systems and eleven industrial categories including Wastewater Treatment Facilities with a design capacity greater than 1.0 MGD. The Illinois EPA requires a General Industrial Storm Water Discharge Permit for the City's South Wastewater Treatment Plant and Central Wastewater Treatment Plant as part of Phase FI of the NPDES requirements. In order to comply with the permit the City is required to: o Submit to the IEPA a Notice of Intent; o Prepare a Storm Water Pollution Prevention Plan; and o Implement the Storm Water Pollution Prevention Plan. Director Marcinko informed Council City Engineer Baxter & Woodman has completed and submitted to the IEPA a Notice of Intent and the next requirement is to prepare a Storm ' Water Pollution Prevention Plan. He noted each facility covered by the Permit is required to develop a plan, tailored to specific conditions with the primary goal of controlling the pollutants that could be discharged into storm water runoff. March 31, 2003 Page 7 Staff supports the approval of the proposal from Baxter & Woodman, Inc. for the preparation of a Storm Water Prevention Plan, in an amount not to exceed $9,200. Motion by Glab, seconded by Murgatroyd, to approve the proposal from Baxter & Woodman, Inc. for the preparation of a Storm Water Prevention Plan, in an amount not to exceed $9,200. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. YEAR 2003/2004 EMPLOYEE HEALTH INSURANCE RENEWAL Assistant City Administrator Lockerby informed Council the present health insurance plan covering City of McHenry employees expires March 31, 2003. He explained, in an effort to enhance the health insurance benefits and control costs, changes to the health plan were discussed with the Personnel and Finance Committee, Fraternity of Police Units I and II and the Public Works/Parks Association. Assistant City Administrator Lockerby noted insurance plan changes include adding a wellness benefit, establishment of single plus one and family coverage tiers, initiation of an employee contribution, increase in prescription drug co-payments, adjusting co- insurance rates to 80% for non-network physicians and annual adjustments to dental insurance, as well as instituting a $3,600 maximum benefit for family coverage as follows: Current Benefits New Benefits Vision Care Vision and Wellness Care $150 maximum per year for Single Coverage $300 maximum per person per year $300 maximum per year for Family Coverage $900 maximum per family per year Excess of maximum is applied to any Excess of maximum is applied to any unsatisfied unsatisfied deductible deductible. Wellness Care is defined as: routine physical exams, well baby visits, immunizations, ob/gyne visits, mammograms, prostate exams, colon exams. Deductible Deductible Single Coverage: $ 300 per calendar year Single Coverage: $ 300 per calendar year Family Coverage: $ 1,000 per calendar year Single+l Coverage: $ 650 per calendar year Family Coverage: $1,000 per calendar year March 31, 2003 Page 8 Current Benefits New Benefits out of Pocket Unit out of Pocket Limit (includes deductible) (includes deductible) Single Coverage: $ 500 per calendar year Single Coverage: $ 500 per calendar year Family Coverage: $ 1,500 per calendar year Single+l Coverage: $ 1,000 per calendar year Family Coverage: $ 1,500 per calendar year Coinsurance Coinsurance Non-Network Hospital: 80% of expenses Non-Network Hospital: 80% of expenses Non-Network Physicians: 90% of expenses Non-Network Physicians: 80% of expenses Network Hospital: 90% of expenses Network Hospital: 90% of expenses Network Physicians: 90% of expenses Network Physicians: 90% of expenses Prescription Drug Co-Pays Prescription Drug Co-Pays Retail: $ 5.00 Generic Drugs Retail: $10.00 Generic Drugs $10.00 Formulary Brand $15.00 Formulary Brand $15.00 Non Formulary Brand $25.00 Non Formulary Brand Mail Order: $10.00 Generic Drugs Mail Order: $20.00 Generic Drugs $15.00 Formulary Brand $30.00 Formulary Brand $20.00 Non Formulary Brand $50.00 Non Formulary Brand Premium Contributions Medical&Dental Premium Contributions Medical l4 Dental Single Coverage: WA Medical&Dental Single Coverage: WA Medical&Dental Single+l Coverage: $50 Medical - $14.50 Dental Family Coverage: $19.98 Dental Family Coverage: $75 Medical- $21.98 Dental Dental Maximum Benefit Dental Maximum Benefit $1,200 per person per calendar year $3,600 per family per calendar year Noting the City of McHenry obtains renewal quotes from the market annually, ' Assistant City Administrator Lockerby noted the maximum exposure level for all costs depicts an increase of approximately 4%when compared to the current year. Specific Rates Aagregate Rates 48 94 Annual 48 94 Aggregate Aggregate Annual PPO/Pre Admin Fixed Maximum Single Family Specific Single Family Attachment Rate Aggregate Fees Fee Costs Exposure $66.11 147.19 204,110 263.82 678.28 917,060 8.76 14,927 8,410 22,401 249,848 1,166,908 Staff recommends approval of the internal charges for medical coverage and for dental coverage as follows: o Adjust the internal charge for single coverage medical insurance premium up to $406.59 per month; o Adjust the internal charge for single plus one coverage medical insurance premium to $785.75 per month; o Adjust the internal charge for family coverage medical insurance premium up to $1,004.02 per month; o Adjust the internal charge for single coverage dental insurance premium up to $28.00 per month; o Adjust the internal charge for single plus one coverage dental insurance premium up to $44.11 per month; o Adjust the internal charge for family coverage dental insurance premium up to $53.88 per month. March 31, 2003 Page 9 Motion by Murgatroyd, seconded by Wimmer, to approve the Personnel and Finance Committee recommendation to approve the changes to the Employee Health Plan as follows: Employee Benefits Vision and Wellness Care $300 maximum per person per year $900 maximum per family per year Excess of maximum is applied to any unsatisfied deductible. Wellness Care is defined as: routine physical exams, well baby visits, immunizations, ob/gyne visits, mammograms, prostate exams, colon exams. Deductible Single Coverage: $ 300 per calendar year Single+l Coverage: $ 650 per calendar year Family Coverage: $1,000 per calendar year Out of Pocket Limit (includes deductible) Single Coverage: $ 500 per calendar year Single+l Coverage: $ 1,000 per calendar year Family Coverage: $ 1,500 per calendar year Co-insurance Non-Network Hospital: 80% of expenses Non-Network Physicians: 80% of expenses Network Hospital: 90% of expenses Network Physicians: 90% of expenses Prescription Drug Co-Pays Retail: $10.00 Generic Drugs $15.00 Formulary Brand $25.00 Non Formulary Brand Mail Order: $20.00 Generic Drugs $30.00 Formulary Brand $50.00 Non Formulary Brand Premium Contributions Medical&Dental Single Coverage: WA Medical&Dental Single+l Coverage: $50 Medical - $14.50 Dental Family Coverage: $75 Medical- $21.88 Dental Dental Maximum Benefit $1,200 per person per calendar year $3,600 per family per calendar year Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. Motion by Wimmer, seconded by Low, to approve the renewal of the medical administrative and excess insurance portion of the plan as quoted by Standard Security (15/12) $50,000 Specific as follows: L Specific Rates Aggregate Rates March 31, 2003 Page 10 48 94 Annual 48 94 Aggregate Aggregate Annual PPO/Pre Admin Fixed MaximUm Single Family Specific Single Family Attachment Rate Aggregate Fees Fee Costs Exposure $66.11 147.19 204,110 263.82 678.28 917,060 8.76 14,927 8,410 22,401 249,W 1,166,908 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. Motion by Low, seconded by Bolger, to approve the internal charges for medical coverage and dental coverage as follows: o Adjust the internal charge for single coverage medical insurance premium up to $406.59 per month; o Adjust the internal charge for single plus one coverage medical insurance premium to $785.75 per month; o Adjust the internal charge for family coverage medical insurance premium up to $1,004.02 per month; o Adjust the internal charge for single coverage dental insurance premium up to $28.00 per month; o Adjust the internal charge for single plus one coverage dental insurance premium up to $44.11 per month; o Adjust the internal charge for family coverage dental insurance premium up to $53.88 per month. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer Voting Nay: None. Absent: None. Motion carried. ORDINANCE APPROVING THE ANNEXATION OF CERTAIN PROPERTIES OWNED BY THE CITY OF MC HENRY: o 23-ACRE PARCEL EAST SIDE OF UNION PACIFIC RAILROAD TRACKS, SOUTH OF PETERSEN PARK o 55-ACRE PARCEL EAST SIDE OF CURRAN ROAD NORTH OF BOONE CREEK SUBDIVISION Director of Community Development Napolitano reminded Council the City has recently acquired two unincorporated parcels, which are surrounded by the current City limits. He stated Illinois Statutes provides that annexation of City-owned property may occur upon passage of an ordinance to that effect. Staff has prepared ordinances to annex each property and requests Council approval of each ordinance. _ Motion by Glab, seconded by Wimmer, to approve the following: o Ordinance annexing +/- 23 acres located on the east side of the Union Pacific Railroad, south of Petersen Park (a/k/a the Cunat Property); and o Ordinance annexing a 55-acre parcel located on the east side of Curran Road, March 31, 2003 Page 11 north of the Boone Creek Subdivision (a/k/a the Levy Property); Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. MAYOR—STATEMENT.AND REPORT Mayor Althoff informed Council the City of Marengo is proposing a Fire Museum and has expressed an interest in the antique fire truck previously displayed in Veteran's Memorial Park. It was the consensus of Council to discuss the matter at a Parks and Recreation Committee meeting. Mayor Althoff announced a matter concerning Potential Litigation would be discussed in Executive Session. Mayor Althoff stated a meeting took place with Mr. Pacini regarding the property south of the Corporate Center. Annexation of the property continues to be pursued. Mayor Althoff iterated her intention to resign from the office of Mayor of the City of McHenry. She noted the apparent consensus of Council that Alderman Low is the choice for Acting Mayor upon her resignation as Mayor, stating City Attorney McArdle's firm has prepared some recommendations to address the change and ensure a smooth transition. COMMITTEE REPORTS Chairman Alderman Murgatroyd of the Finance and Personnel Committee announced a meeting is required to address matters regarding the Fiscal Year 2003/2004 Budget. The dates of Tuesday, April 8, 2003 or Thursday, April 10, 2003 were suggested for the initial meeting to discuss the General Fund. Chairman Alderman Murgatroyd stated if the Committee members found those dates unacceptable they should contact City Administrator Maxeiner for alternative dates. City Administrator Maxeiner requested Council consider the following dates for a Committee of the Whole meeting to consider a proposed apartment complex on old Bull Valley Road, east of Green Street; and rezoning from BP to Residential to permit 245 units of single family and duplexes in Inland Business Park: Tuesday, April 15, 2003 Tuesday, April 29, 2003 Tuesday, May 13, 2003 Tuesday, May 20, 2003 It was the consensus of Council to schedule a Committee of the Whole Meeting on Tuesday, April 29, 2003 at 7 p.m. to address the following: o Dave Kotiw - Proposed apartment complex, 24 units, on old Bull Valley Road, east of Green Street; and March 31, 2003 Page 12 o Inland Business Park - Rezoning from BP to Residential to permit 245 units of single family and duplexes. DEPARTMENT HEAD REPORTS Director of Parks and Recreation Merkel informed Council the summer brochures would be in the mail by the end of this week. Director of Community Development Napolitano stated certain residences are being investigated for overcrowding and the issue would be addressed in the Friday Report. Director Napolitano informed Council Gary Lang is working with Staff to address concerns regarding the parking of vehicles on the grass along Illinois Route 31. Director Napolitano requested Council schedule a Committee of the Whole Meeting to discuss Deer Point Homes proposal for the 300-acre Budrick Farm on Tuesday, May 13, 2003 or Tuesday, May 20, 2003. It was the consensus of Council that scheduling a Committee of the Whole meeting for May is premature and the matter would_be considered at a future Council meeting. DISCUSSION REGARDING THE FORMATION OF AN AESTHETICS COMMITTEE John Howell, Chairman of the Planning and Zoning Commission, addressed Council regarding the proposed formation of an Aesthetics Committee. He stated the Planning and _... Zoning Commission would like to function in this capacity. It is anticipated the Committee would review issues for new construction, such as building design, materials, colors, landscaping amount, signage colors, and appearance. Additionally, the Committee would develop beautification standards for existing developments and assist with the enforcement of existing City ordinances and codes. Alderman Glab expressed concern that Staff would be overburdened with the establishment of another Committee. It was the consensus of Council more information is required and Staff would investigate other communities and how the matter of aesthetics is addressed. DEPARTMENT HEAD REPORTS - continued City Clerk Jones stated she has been approached by Bob Novak, owner of Petals & Stems, who has graciously offered to donate yellow ribbon and prepare commemorative bows for display throughout the City of McHenry to exhibit community support for our troops. She noted Streets Superintendent Rich Stull informed her the bows could be attached in conjunction with installation of Spring banners on lamp posts and would not present additional work for employees in the Street Division. City Clerk Jones requested Council's support for the display of yellow bows throughout the City. It was the consensus of Council to support the installation by City employees of yellow bows throughout the City of McHenry to exhibit community support of our troops. City Administrator Maxeiner informed Council the Petersen Farm Auction is scheduled for Saturday, April 5, 2003 at 9:30 a.m. He noted off duty police officers will be providing security at the site. March 31, 2003 Page 13 NEW BUSINESS . Alderman Glab stated the Park Ridge Estates Homeowners Association would like to utilize the Council Chamber facilities to continue discussions regarding the developer relinquishing responsibility of the Homeowners Association. The following dates were requested: o Wednesday, April 9, 2003, 7:00 p.m. to 9:00 p,.m. o Wednesday, April 30, 2003, 7:00 p.m. to 9:00 p.m. o Wednesday, May 21, 2003, 7:00 p.m. to 9:00 p.m. Alderman Glab requested Staff contact developers, via written correspondence and remind them of their responsibility to provide new homeowners with a copy of the Covenants,,Conditions and Restrictions pertaining to a subdivision. Mr. Mike Etten addressed Council. Noting he resides on Cross Trail, he expressed concern regarding drainage issues brought about by the construction of Phase IV of Park Ridge Estates. Addressing Mr. Etten's concerns, Director of Public Works Marcinko stated City Engineer Baxter& Woodman would review the matter. -- EXECUTIVE SESSION: PROPERTY ACQUISITION, COLLECTIVE BARGAINING AND POTENTIAL LITIGATION Motion by Murgatroyd, seconded by Wimmer, to go into Executive Session at 8:55 p.m. to discuss Property Acquisition, Collective Bargaining and Potential Litigation. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:04 p.m. Motion by Murgatroyd, seconded by Low, to return to Open Session at 9:40 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 9:40 p.m. Motion by Murgatroyd, seconded by Low, to approve the Contract between the City of McHenry and Public Works and Parks Association. for the period from May 1, 2002 through April 30, 2005. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. .� Voting Nay: None. Absent: None. Motion carried. March 31, 2003 Page 14 Mayor Althoff informed Council the City has been approached by Arlington Raceway regarding a proposed Off Track Betting ("OTB") establishment within the City limits of McHenry, at Monaco's located at 2816 W. Route 120. The Municipal Code and Zoning Ordinances have been researched and nothing exists in the ordinances prohibiting a legalized facility for gambling within the City limits. Mayor Althoff stated the principals of the facility have expressed a willingness to work with Staff regarding issues and concerns of the Council. Customarily 1% of the annual proceeds from an OTB establishment are donated to the municipality. Following a brief discussion, it was the consensus of Council to invite representatives from Arlington Raceway and Ron Monaco, owner of the proposed site, before Council for a presentation. ADJOURNMENT Motion by Low, seconded by Glab, to adjourn the meeting at 9:52 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer., Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 9:52 p.m. i C, MAY R CLERK -