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HomeMy WebLinkAboutMinutes - 06/30/2003 - City Council REGULAR MEETING JUNE 30, 2003 The Regular Meeting of the McHenry City Council was called to order by Mayor Althoff at 7:30 P.M. on Monday, June 30, 2003 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Director Public Works Marcinko, Director of Parks and Recreation Merkel, Chief of Police O'Meara, Director Community Development Napolitano. Absent: Assistant Administrator Lockerby. PRESENTATION: MR. GEORGE JOHNSON OF SHAMROCK FARMS LLC CONTRIBUTION TO RIVERWALK Mayor Althoff introduced Messrs. George Johnson and Christian Galli of Shamrock Farms. Mr. Johnson presented Alderman Bolger and Kit Carstens of the Riverwalk Foundation a check, in the amount of $100,000, payable to the Riverwalk Foundation, expressing appreciation to Council and Staff during the annexation process and formation of the Shamrock development. He assured Council of his enthusiastic support of the Riverwalk Project and stated additional funds would follow. TEN MINUTE PUBLIC INPUT SESSION Ms. Cindy Kottke, representing business owners along Main Street, requested Council approval of a 2-piece band to perform on Saturday, July 19, 2003 from noon to 3:00 p.m. in front of Main Street Saloon as part of the Fiesta Day activities. Ms. Kottke stated the band would be entertaining and attracting visitors to the vicinity of Main Street. A brief discussion ensued. Motion by Low, seconded by Bolger, to approve the request for a 2-piece band to perform from noon to 3:00 p.m. on Saturday, July 19, 2003 in front of Main Street Saloon, as part of the Fiesta Days activities. Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. CONSENT AGENDA Motion by Low, seconded by Bolger, to approve the Consent Agenda as presented: • A. Year 2003/2004 Prevailing Wage Ordinance • B. Request to connect to city alarm panel o Dunhill's Prime Steakhouse, 1501 South Route 31; • C. Shamrock Farms, Kimball Hill Homes bond reduction; • E. Recommendation to authorize repairs to Public Works Department Hi-Ranger. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon Voting Nay: None. Absent: None. Motion carried. June 30, 2003 Page 2 -t Mr. Michael Carparelli, a resident of 4916 Willow Lane, advised Council of concerns regarding remote controlled cars, which are being operated in his subdivision. He requested an alternate area be proposed to the operators of the gas powered remote control cars citing: • Safety issues • Disturbing the peace of residents in the subdivision. Mayor Althoff thanked Mr. Carparelli for bringing this matter to the attention of Council and requested he confer with Director of Community Development Napolitano regarding possible solutions. TAX INCREMENT FINANCING ("TIF") PROPOSAL FROM RON BYKOWSKI REGARDING THE FORMER EBY BROWN BUILDING LOCATED AT 3710 WEST ELM STREET Mayor Althoff introduced Mr. Ron Bykowski, owner of the property located at 3710 West Elm Street. Mr. Bykowski informed Council of his interest in subdividing the former Eby Brown building, which is approximately 23,000 square feet, into eight tenant spaces for retail, office uses and professional services. Mr. Bykowski noted the structure is located within the TIF District and is zoned C-5, which permits the previous light industrial use and the , proposed retail use. Mr. Bykowski voiced his interest in enhancing the community noting the structure has been vacant for more than two years, opining the Tax Increment Financing District and Downtown Plan offer good opportunity. Mr. Bykowski purchased the property in March 2003. He stated it is his intent to create approximately 15,000 square feet of store and office space along the front and east side of the building, with the remaining space at the rear of the building utilized as factory outlet and retail distributor space. Mr. Bykowski noted Mill Pond Court abuts the Eby Brown property and the facade of Mill Pond Court would continue with touches of architectural detail added for individuality. Mr. Bykowski informed Council the intent is to remove ten feet from the front of the building and approximately twenty-eight feet from the east side of the building to provide additional parking. A barrier of curb and sidewalk would be installed to separate parking from the adjacent road. Additionally, Mr. Bykowski is requesting Council consider making Millstream Drive one-way only to northbound traffic from State Route 120 to the end of the structure. Alderman Condon stated support for the renovation of the property. Responding to — Alderman Condon's concerns regarding parking, Mr. Bykowski stated an additional forty , parking spaces are proposed. Alderman Bolger opined support for the project, suggesting the project be forwarded to the Finance and Personnel Committee to discuss the feasibility of the City's June 30, 2003 Page 3 participation. Alderman Murgatroyd opined the project has merit, noting he would like to explore the matter further, while still moving forward with some components of the project. City Administrator Maxeiner informed Council during the past year $14,377.18 was generated in property taxes from the premises. He noted while the land value along State Route 120 is increasing, it is difficult to gauge the assessed value after improvements. In using a conservative projection of a 25% increase in the market value of the property located at 3710 W. Elm Street, once improved, combined with a traditional inflation increase, it is anticipated a $138,856 increment could be realized over the life of the TIF, with the first year projected to be $4,222. Alderman Low stated she has observed, and been impressed with Mr. Bykowski's efforts at renovation of other properties in the vicinity and voiced support for this project. It was the consensus of Council that Mr. Bykowski should work with Staff to refine the details of the project and return to Council at a future Council meeting. DISCUSSION: CITY OF MCHENRY DOWNTOWN PLAN Mayor Althoff introduced Mr. John Houseal and Mr. Devin Levigne of Trkla, Pettigrew, Allen and Payne (TPAP). Messrs. Houseal and Levigne presented a revised draft of the Downtown Plan (the "Plan) dated June 2003 to Council. Mr. Houseal stated the Downtown Plan is intended to supplement the existing Comprehensive Plan by focusing on the downtown area, specifically land use, transportation and parking. He noted, in addition to the community outreach and downtown vision, the Downtown Plan includes geographical sub-areas and the core downtown. Mr. Houseal informed Council the Implementation Section of the revised draft of the Downtown Plan focuses on an action plan intended to address the next ten to fifteen years. Mr. Houseal noted the Project Advisory Committee included Mayor Althoff, Alderman Bolger, Alderman Low, Alderman Murgatroyd, Mr. Ron Bykowski, Ms. Deborah Harr, City Administrator Maxeiner, Assistant City Administrator Lockerby, City Planner Martin, Director of Community Development Napolitano, Ms. Anne Rodenkirch, Landmark Commission Co-Chair Patricia Schafer and Mr. Bruce Uhl. Mr. Houseal summarized the Plan stating it had been broken down into the following components: • Introduction o Presents the background of the project, including the project location, planning process and outline of the final Downtown Plan • Outreach Inventory &Analysis o Presents the results of the community outreach component of the planning process and overviews the existing conditions within the downtown area; providing an inventory of current land uses, zoning, traffic, parking patterns June 30, 2003 Page 4 and facilities • Downtown Vision & Objectives o Presents long term goals and short term objectives • Downtown Sub-area Plans o Presents a land use plan, redevelopment objectives and a transportation and parking plan, together with urban design recommendations, for use and development. The four subareas in McHenry are: ■ Metra/Main Street ■ Elm Street Corridor ■ . Main Street/Waukegan Road ■ East Bank • Core Downtown Plan o Presents a land use plan, redevelopment objectives, a transportation and parking plan, and urban design recommendations for uses and developments with the Downtown Core • Transportation Overlay Plan o Presents vehicular and pedestrian transportation plans, illustrating how the components would relate to each other • Design and Development Guidelines o Recommends guidelines to improve the quality, appearance and compatibility of the public and private improvements. • Marketing, Promotion & Organization _- o Identifies potential marketing and promotional opportunities • Implementation o Major recommendations, including ■ Timing and priorities ■ Public and private sector responsibilities ■ Potential funding sources and assistance programs. Mr. Houseal informed Council the Downtown Plan would be the City's official policy guide for physical improvement and development within Downtown McHenry acting as a guide for both public investments and capital improvements. He noted the Plan would provide guidelines for City Staff, the Planning and Zoning Commission and Council to facilitate the review and evaluation of private development proposals. Mr. Houseal stated the Downtown area of McHenry encompasses approximately 200 acres in the east-central portion of the community. The area contains three separate downtown areas commonly referred to as Green Street, Riverside Drive and Main Street, together with a portion of Illinois Route 120. Mr. Houseal introduced Mr. Levigne. Mr. Levigne provided Council with an outline of the information provided in the Plan regarding each of the Downtown Sub-areas in the Plan. Following Mr. Levigne's presentation Mayor Althoff recognized each member of the Steering Committee and the Project Advisory Committee. June 30, 2003 Page 5 Alderman Bolger opined parking on Main Street should be immediately addressed. Alderman Glab stated some of the concepts presented in the Plan are inconsistent with the vision of the City of McHenry as a community. Alderman Murgatroyd opined his preference would be more generic terms be used in the Plan with regard to the specific number of units planned for any development. Alderman Glab expressed concerns regarding the verbiage included in the revised Plan referencing Metra. Alderman Murgatroyd concurred with Alderman Glab and suggested further discussion of the topic prior to inclusion in the Plan. Mayor Althoff suggested each of the Aldermen present written revisions to Assistant City Administrator Lockerby, the liaison between the City and TPAP. Alderman Murgatroyd noted assurances have been provided to residents of the Venice area that the property would remain single-family dwelling. Mr. Houseal informed Council reconfiguration of the area was not advocated, but only suggested as a possible future project. Alderman Murgatroyd stated he would like to see specific language in the Plan that the area remain single-family residential, with any changes depending on opportunity. Responding to Alderman Murgatroyd's inquiry, Mr. Houseal responded affirmatively that language could be added to the Plan, addressing the possibility it may not be feasible to move the South Wastewater Treatment Plant. Following a brief discussion it was the consensus of Council that it be made clear any information regarding expansion of Metra services referenced in the Downtown Plan is suggestive only. It was the consensus of Council that written comments would be provided to Assistant City Administrator Lockerby. Mr. Lockerby will continue to work with TPAP and a final Downtown Plan will be presented to Council for further review and consideration at a future Council meeting. RECOMMENDATION TO AWARD CONTRACT FOR DESIGN, CONSTRUCTION PREPARATION AND ARCHITECTURAL SERVICES RELATING TO THE MCHENRY RIVERWALK PROJECT TO VOA Mayor Althoff informed Council, pursuant to direction at the June 16, 2003 meeting, a contract has been prepared between the City of McHenry and VOA for the design of the Riverwalk. She stated the contract was drafted in cooperation with Cliff DiLorenzo, a principal of Trkla, Pettigrew, Allen & Payne, the City Attorney and VOA. Mr. John Emerson of VOA noted the contract is organized by phases of the project 1 and identifies the deliverables required at each stage, enabling the project to progress in stages as necessary. The scope of work covered by the contract includes: Design June 30, 2003 Page 6 • Document and administer project construction which includes, but is not limited to: o Landscape architecture o Architecture o Engineering o Permit assistance Alderman Murgatroyd opined the document appears well written and detailed. Motion by Bolger, seconded by Murgatroyd, to approve the Mayor and City Clerk's execution of a contract with VOA to design, document and administer the Riverwalk Project in an amount not-to-exceed $368,928.00. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIDE YARD VARIANCE - AMERICAN HERITAGE DEVELOPMENT, 5814 STONEBRIDGE TRAIL Mayor Althoff informed Council, applicant American Heritage Builders, is requesting a 2.05 feet side yard building setback variance for the property located at 5814 Stonebridge Trail to accommodate an existing encroachment over the 8-foot side yard ,— building set back line, which occurred during installation of the foundation. Director of Community Development Napolitano noted the proposed variance is minimal and will not impact the character or appearance of the area. He stated requiring strict conformance with the setback on the lot would place a severe burden on the applicant and the new homeowner. Director Napolitano noted the Planning and Zoning Commission voted unanimously at a Public Hearing held on June 5, 2003 to recommend approval of the request. Director Napolitano stated in an effort to reduce errors of this type Staff is exploring the implementation of a new policy requiring a spot survey, prepared by a registered land surveyor indicating various building setbacks of the foundation, prior to allowing framing to begin. Alderman Wimmer, Chairman of the Community Development Committee, informed Council discussions regarding the new policy would occur at the next Community Development Committee meeting. Motion by Glab, seconded by Wimmer, to accept the unanimous recommendation of the Planning and Zoning Commission, and to direct Staff to prepare an ordinance granting a 2.05 foot side yard building set back variance for the property located at 5814 Stonebridge Trail. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. June 30, 2003 Page 7 REQUEST FOR CONDITIONAL USE PERMIT FOR OPERATION OF A MOTOR VEHICLE BODY SHOP AND OUTSIDE STORAGE OF DAMAGED VEHICLES — ENOCH DOBNER, 3006 W. ROUTE 120 Attorney James Cowlin of Cowlin and Cowlin, representing applicant Enoch Dobner, was in attendance and addressed Council. Mr. Cowlin stated the applicant is proposing the operation of an automobile body repair businesswith ancillary outside storage at 3006 W. Route 120. Mr. Cowlin informed Council the building was formerly the location of Adams Radiator but has been vacant for several years. The petitioner is under contract to purchase the property from owners Richard and Rita Adams. Director of Community Development Napolitano stated the proposed use is acceptable for the property and compatible with the uses of the surrounding area. Director Napolitano noted the Planning and Zoning Commission at a Public Hearing held on June 19, 2003 unanimously recommended approval of the request to the following conditions: 1. All motor vehicle repair shall be conducted within the building; 2. There shall be no outside storage other than damaged vehicles; 3. All damaged vehicles shall be stored within the fenced area, as depicted on the site plan; 4. The outside storage area shall be screened with a 6-foot privacy cyclone fence with slats; 5. The fence shall remain closed at all times, except when a vehicle is arriving or leaving the property; 6. No totaled inoperable vehicles shall be left on the property; 7. All oil or other environmentally hazardous materials shall be stored inside, until properly disposed of; 8. A revised site plan shall be submitted, with easements, depicting proper access and parking; 9. An easement agreement with the adjacent property owner to the east, providing for a perpetual access driveway/turnaround.area, shall be submitted to the City prior to the granting of an occupancy permit for the building on the subject property; 10.The building shall undergo a final inspection prior to occupancy; 11.There shall be clear access maintained at all times to the rear of the building; 12.No parking spaces shall be utilized for anything other than customer parking; 13.Applicant shall work with City in locating planters in front of the building and along the southwestern bound of the subject property. Planters shall be placed prior to the issuance of an occupancy permit; 14.Sign shall be constructed on the building face only and no freestanding signs shall be permitted; 15.Three additional parking spaces shall be striped in front of the building (south side) Attorney Cowlin stated the applicant concurs with the conditions suggested by the Planning and Zoning Commission, but is requesting some latitude on the number of planters required. Motion by Bolger, seconded by Low, to accept the unanimous recommendation of the Planning and Zoning Commission, and to direct Staff to prepare an ordinance granting June 30, 2003 Page 8 a Conditional Use Permit to allow an automobile collision center, with outside storage of damaged vehicles at 3006 West Route 120 subject to the following conditions: 1. All motor vehicle repair shall be conducted within the building; 2. There shall be no outside storage other than damaged vehicles; 3. All damaged vehicles shall be stored within the fenced area, as depicted on the site plan; 4. The outside storage area shall be screened with a 6-foot privacy cyclone fence with slats; 5. The fence shall remain closed at all times, except when a vehicle is arriving or leaving the property; 6. No totaled inoperable vehicles shall be left on the property; 7. All oil or other environmentally hazardous materials shall be stored inside, until properly disposed of, 8. A revised site plan shall be submitted, with easements, depicting proper access and parking; 9. A revised site plan showing all easements and existing structures including proposed landscaping and parking striping shall be provided prior to the issuance of an occupancy permit; 10. The building shall undergo a final inspection prior to occupancy; 11. There shall be clear access maintained at all times to the rear of the building; 12. No parking spaces shall be utilized for anything other than customer parking; 13. Applicant shall work with City in locating planters in front of the building and along the southwestern bound of the subject property. Planters shall be placed prior to the issuance of an occupancy permit; 14. Sign shall be constructed on the building face only and no freestanding signs shall be permitted; 15. Three additional parking spaces shall be striped in front of the building (south side) 16. Staff shall review and approve a written Easement Agreement between Enoch Dobner and Richard and Rita Adams for the westerly five feet of 3004 West Route 120 for ingress and egress, and a similar Easement Agreement for the easterly five feet which shall be executed by the parties. Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. REQUEST FOR PRELIMINARY AND FINAL PLAT APPROVAL PRAIRIE POINTE BUSINESS PARK In attendance were Scott Dixon of Prime Commercial Properties, Attorney Mark Saladin of Militello, Zanck & Coen, and Gary Rozwadowski of Smith Engineering Consultants. Mr. Dixon stated Prime Commercial is the developer of the northern 55-acres for the business park and commercial portion of the former Krumholtz Property located south of Tonyan Industrial Park and east of Route 31. Mr. Dixon stated Prime Commercial is requesting Council approve the Preliminary Plan and the Final Plat of Subdivision for Prairie Pointe Business Park. June 30, 2003 Page 9 Director of Community Development Napolitano informed Council, as part of the platting process for the business park, the east-west collector road will be platted and the entire road will be constructed as part of the development. Prime Commercial Properties will be constructing the internal roads to the north. Concord Homes, Inc., the developer of the southern 34-acres of property, will be constructing the internal roads to the south in conjunction with the phasing of their development, Morgan Hill Subdivision. Director Napolitano noted the Prairie Pointe Business Park preliminary and final plats both meet the requirements of the subdivision ordinance. He stated the preliminary plat is in conformance with the concept plan and the final plat is in substantial conformance with the preliminary plat. Director Napolitano informed Council the Planning and Zoning Commission,.at its meeting held on May 27, 2003, unanimously approved the Preliminary Plat and the Final Plat of Subdivision for Prairie Pointe Business Park, subject to the condition that the Final Plat be recorded within six months of approval by City Council. Addressing Alderman Bolger's inquiry Mr. Dixon stated he would make every effort to have the bam material removed from the property prior to the beginning of Fiesta Days on July 12, 2003. Alderman Glab expressed concerns regarding traffic and access to Veteran's Parkway. Motion by Bolger, seconded by Low, to approve the Preliminary Plat of Prairie Pointe Business Park Subdivision as prepared by Smith Engineering Consultants dated 5/27/03, and to direct Staff to prepare an ordinance approving the Final Plat of Subdivision prepared by Smith Engineering Consultants dated 5/27/03 for Prairie Pointe Business Park, located on Route 31 immediately south. of Tonyan Industrial Park, subject to recording the Final Plat within six months of Council approval. Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. ORDINANCE ANNEXING, GRANTING A ZONING MAP AMENDMENT AND USE VARIANCE - 2905 W. ROUTE 120 Director of Community Development Napolitano informed Council ordinances have been prepared in accordance to Council's direction at the June 2, 2003 regularly scheduled meeting, which include the following conditions: • Applicant shall pay a fee of$500 to offset the cost of the Northside Drainage Study; • Applicant shall dedicate 5-feet along the frontage of the property for right-of-way '`- purposes; and • The use variance shall expire on October 14, 2005. June 30, 2003 Page 10 Motion by Low, seconded by Wimmer, to pass and approve an ordinance annexing -�- the property located at 2905 West Route 120, including the following language: • Applicant shall pay a fee of$500 to offset the cost of the Northside Drainage Study; • Applicant shall dedicate 5-feet along the frontage of the property for right-of-way purposes; and Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon, Althoff. Voting Nay: None. Absent: None. Motion carried. Motion by Murgatroyd, seconded by Wimmer, to pass and approve an ordinance granting a zoning map amendment and use variance for the property located at 2905 West Route 120, including the following condition: • The use variance shall expire on October 14, 2005. Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson,.Condon. Voting Nay: Glab. Absent: None. Motion carried. APPROVAL OF AN ENGINEERING SERVICES AGREEMENT FOR CONSTRUCTION SERVICES RELATING TO THE EDGEBROOK DRAINAGE WAY PHASE II IMPROVEMENTS— BAXTER AND WOODMAN Director of Public Works Marcinko informed Council all the necessary easements have been obtained from the residents in the vicinity of Anne Street and Grove Avenue to accommodate the Edgebrook Drainage Way Phase II improvements. He stated Baxter & Woodman would provide consultation, engineering and construction related services. for the period from the bid opening, scheduled on July 1, 2003, through the completion date. Director Marcinko stated the project encompasses approximately 1800 lineal feet of stream bank grading and stabilization and presents numerous landscape challenges. Motion by Glab, seconded by Murgatroyd, to approve an Engineering Services Agreement between Baxter & Woodman and the City of McHenry for construction services related to the Edgebrook Drainage Way Phase II Improvements Project, in an amount not —to-exceed $45,000. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon, Voting Nay: None. Absent: None. Motion carried. APPROVAL OF AN ENGINEERING SERVICES AGREEMENT FOR CONSTRUCTION SERVICES RELATING TO THE INSTALLATION OF STANDBY GENERATORS AT WATER TREATMENT PLANT NO. 4 AND THE DONOVAN STREET PUMPING STATION - BAXTER AND WOODMAN June 30, 2003 Page 11 Director Marcinko iterated Council, at the May 17, 2003 regular City Council meeting, approved the request to advertise for bids for the installation of standby generators and components related to Water Treatment Plant No. 4 and Donovan Street Pumping Station in order to comply with Illinois Environmental Protection Agency (IEPA) regulations. He stated the standby generators are a requirement in order to avoid interruption in service in the event of a power failure. Director Marcinko informed Council Baxter & Woodman would provide consultation and customary engineering and construction related services, together with electrical expertise. Additionally, the Agreement provides for a part-time Resident Project Representative (RPR) to be on site periodically to inspect the contractor's work and assure the installation of the generators conform to the final design documents. Motion by Glab, seconded by Condon, to approve an Engineering Services Agreement between Baxter & Woodman and the City of McHenry for construction services relating to the installation of standby generators at Water Treatment Plant No. 4 and Donovan Street Pumping Station, in an amount not to exceed $12,000. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon, Voting Nay: None. Absent: None. Motion carried. RECOMMENDATION TO APPROVE CHANGE ORDER NO. 3 AND THE FINAL PAYMENT FOR NORTH INTERCEPTOR SEWER PROJECT - GEORGE W. KENNEDY CONSTRUCTION, IN AN AMOUNT NOT TO EXCEED $112,838.75 Director Marcinko informed Council George W. Kennedy, Inc. has submitted their final invoice for the North Interceptor Project in the amount of $112,838.75, bringing the final construction cost to $2,858.630.69, which is $259,923.49 higher than the original bid amount. Director Marcinko stated the typical contingency allowance for construction costs relative to a project of this magnitude is between 9% and 12%. Therefore the 10% increase is within acceptable levels. Director Marcinko noted the project was complex and presented numerous challenges and obstacles to the City and the contractor, which added additional financial burden to the project. Alderman Low complimented Staff on their handling of complications and issues relative to the project. Motion by Low, seconded by Glab, to approve Change Order No. 3 and to authorize final payment to George W. Kennedy Construction Company, Inc, in an amount not to exceed $112,838.75, for the North Interceptor Sewer Project, to bring the cumulative payout on the project to $2,858.630.69. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon, '`.. Voting Nay: None. Absent: None. Motion carried. June 30, 2003 Page 12 DISCUSSION: ANNEXATION OF UNINCORPORATED TRACTS OF LAND SURROUNDED BY THE BOUNDARIES OF THE CITY OF MCHENRY Director of Community Development Napolitano stated there are several unincorporated tracts of land totally surrounded by the City. He cited the following as reasons for forcible annexation of the properties indicated: • Square off municipal boundaries; • Avoid confusion over provision of services such as police, road maintenance, etc.; • Provide consistency in the application of ordinance and code requirements and enforcement; • Gain control over development or redevelopment of a parcel; • Stop another community from annexing the property. Director Napolitano stated the properties being considered for forcible annexation are fully developed with homes on the properties, and for the property owner there would be some additional tax burden. Director Napolitano informed Council in order to forcibly annex gUalifying properties the City must first pass an ordinance to that effect and publish notification in the local newspaper not less than 10 days prior to passage of the ordinance. Director Napolitano suggested, as a courtesy, the Mayor might send a letter to the affected property owners regarding the City's intentions. A lengthy discussion ensued. --- Responding to Alderman Murgatroyd's inquiry regarding whether owners of the annexed property would be required to comply with the City's ordinances, City Attorney McArdle stated non-conforming uses would remain in effect until the property was modified or changed hands. Mayor Althoff stated the process is being considered to add continuity to City boundaries and is not intended to be onerous or affect the owners of the property adversely. It was noted letters have been sent previously to residents informing them of the City's intention to forcibly annex certain properties. Motion by Bolger, seconded by Wimmer, to authorize Staff to provide notice of forced annexation to the affected property owners, and to prepare an ordinance annexing said properties. Voting Aye: Bolger, Glab, Low, Wimmer, Peterson, Condon, Voting Nay: Murgatroyd. Absent: None. Motion carried. DISCUSSION: COMPREHENSIVE TRANSPORTATION STUDY Director Napolitano stated the Illinois Tomorrow Grant program provides money to local governments to be utilized for: • the preparation of transportation studies incorporating elements to reduce traffic congestion; June 30, 2003 Page 13 • the incorporation of transportation issues into land use decisions; and • to foster intergovernmental cooperation. Director Napolitano informed Council funding is a 90/10 match, with the Grant providing 90% of the funds and the City providing the remaining 10%. The cost of the Study is $125,000, The City is therefore eligible to receive reimbursement of up to $112,500. Director Napolitano stated the Illinois Department of Transportation (IDOT) is the administrator of the Grant and requires the establishment of an Intergovernmental Agreement before the City receives Grant funds. As part of the Intergovernmental Agreement a scope of services must be provided detailing all aspects of the study and the final product to be produced. Director Napolitano noted in order to proceed further with the project the City needs to select a qualified transportation planner to conduct the study and prepare the scope of services. Following selection of the consultant, approval by IDOT and execution of the Intergovernmental Agreement, the City can begin.to expend funds for the project. Director Napolitano informed Council at the May 19, 2003 Community Development Committee meeting it was recommended Smith Engineering Consultants be selected to perform the Study based upon their familiarity with the City and related traffic issues. Alternatively, Staff suggested a request for proposal process be utilized to hire a firm specializing in transportation planning studies. However, the Community Development Committee indicated proceeding with a request for proposal is a lengthy process and moving the project forward expeditiously was desired. Director Napolitano informed Council the Community Development Committee discussed the need to form a Committee to oversee and assist in preparation of the Study. It was suggested following formation of the Transportation Committee the Committee would meet with the consultant to assist in the development of the scope of services and then meet at intervals during the planning process. It was suggested the number of individuals in the Transportation Committee should not exceed seven and should include the following: • Aldermen • Representatives of the Planning and Zoning Commission • Representatives of the Economic Development Commission • Representatives of the local business community. Director Napolitano stated once the potential members of the Transportation Committee have been selected they will be contacted by Staff and the first meeting coordinated. Mayor Althoff suggested the Transportation Committee be comprised of the Community Development Committee in conjunction with representatives of the Economic Development Commission, Chamber of Commerce and Planning and Zoning Commission. Alderman Bolger suggested the Transportation Committee include representation June 30, 2003 Page 14 from the public-at-large to offer an opportunity for community participation. Alderman Glab and Alderman Murgatroyd concurred with Alderman Bolger. Director Napolitano informed Council there would be two or more workshops, which would include public participation. Alderman Glab suggested the subject of formation of the Transportation Committee be returned to the Community Development Committee for further discussion regarding the entities to be included on the Committee. Discussion ensued. Motion by Wimmer, seconded by Glab, to select Smith Engineering Consultants to perform the City's Comprehensive Traffic Study, in an amount not to exceed $125,000, and to form a Transportation Committee comprised of the following entities: • The Community Development Committee; • A representative from the Public Works Department; • A representative from the Chamber of Commerce; • A representative from the Economic Development Commission; • A representative from the Planning and Zoning Commission; and • Three (3) representatives from the community-at-large. Voting Aye: Glab, Low, Murgatroyd, Wimmer, Peterson, Condon, Voting Nay: Bolger. Absent: None. Motion carried. �. MAYOR—STATEMENT AND REPORT Mayor Althoff stated School District 156 is contemplating a Joint Resolution on development for formal action at their next board meeting regarding the potential development of the Gerstad Adams Farm Property and the Budreck Property to publicly affirm the school's concerns regarding growth and the affect of growth on the school's infrastructure. Mayor Althoff announced this evening would be her last formal meeting as Mayor of McHenry and expressed her appreciation to Council and Staff for their assistance during her term. Mayor Althoff requested Council's concurrence to the expenditure of up to $1,500 to purchase artwork by local artist Laurie Wilhelm. It was the consensus of Council to approve the expenditure of up to $1,500. COMMITTEE REPORTS Finance and Personnel Committee Chairman Alderman Murgatroyd reported the Finance and Personnel Committee met this evening to discuss retention of the School Resource Officer Program for District 15 and District 156. Representatives of each District were in attendance. Minutes of the meeting will be forthcoming. --- DEPARTMENT HEAD REPORTS Chief of Police O'Meara informed Council of two separate traffic incidents which occurred today causing electrical service interruptions throughout the City which severely June 30, 2003 Page 15 impacted traffic for several hours. Director of Public Works Marcinko stated the improvements to the Metra rail tracks have been completed and Illinois Route 120 will re-open at 6:00 a.m. on July 1, 2003. Director Marcinko also informed Council the Marengo Disposal refuse disposal bags would go on sale in the City Clerk's office on July 1, 2003. The Waste Management bag buyback has been extended to include the week of July 21 through the July 25 and the week of July 28 through August 1, 2003. Waste Management will have an employee posted from 8:00 a.m. to 12:00 noon in the Municipal Center vestibule for the convenience of residents. Director of Community Development Napolitano requested a meeting of the Community Development Committee be scheduled on July 15, 2003 at 7:00 p.m. in the Aldermen's Conference Room. Alderman Peterson stated that possibly was not a good date for him, but he would review his calendar and confirm. Director Napolitano informed Council he met with Roger Gerstad to discuss issues regarding the Adams Farm development, which he will enumerate in the Friday Report. Director of Parks and Recreation Merkel informed Council Fiesta Days starts on Thursday July 10, 2003 and the 4 h of July fireworks display is scheduled to take place at dusk on Saturday, July 5, 2003. City Clerk Jones informed Council her office has received two requests from parties wishing to use Municipal Center facilities as follows: 1. Jackie Smith of Animal Outreach Society is requesting the use of the Aldermen's Conference Room for a Board Meeting on Wednesday, July 2, 2003 from 7:00 p.m. to 9:00 p.m.; and 2. Matt Rogers, a City employee, has requested the use of the Classroom facilities on Monday, August 4, 2003 from 6:00 p.m. to 9:00 p.m. for a Boy Scout Leaders meeting. Motion by Wimmer, seconded by Condon, to approve the following: 1. Use of the Aldermen Conference Room for an Animal Outreach Society Board Meeting on Wednesday, July 2, 2003 from 7:00 p.m. to 9:00 p.m.; and 2. Use of the Classroom facilities on Monday, August 4, 2003 from 6:00 p.m. to 9:00 p.m. for a Boy Scout Leaders meeting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon, Voting Nay: None. Absent: None. Motion carried. City Clerk Jones informed Council she received a request this morning from resident Susan Gordon for a Block Party to be held on Saturday, July 5, 2003, blocking Cornell Court in the Mill Creek Subdivision from 2:00 p.m. to 8:00 p.m. June 30, 2003 Page 16 -ti Motion by Wimmer, seconded by Low, to approve the request for a Block Party to be held on Saturday, July 5, 2003, closing Cornell Court in the Mill Creek Subdivision from 2:00 p.m. to 8:00 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon, Voting Nay: None. Absent: None. Motion carried. NEW BUSINESS Alderman Bolger requested a tour of the Knox house and barn on July 1, 2003 at 8:00 a.m. Director of Public Works Marcinko agreed to conduct the tour personally. Alderman Bolger informed Council State Representative Jack Franks has requested the opportunity to provide ice cream to the participants at a band concert in-Veteran's Memorial Park. Following a brief conversation Staff was directed to research how sponsorships at events are dealt with in other municipalities. It was suggested a specific set of guidelines be established for sponsorships of City-related events. Alderman Glab inquired about the status of the paving in Phase I and Phase II of Park Ridge Estates. Director of Public Works Marcinko assured Council he would contact -� the developer and provide a schedule. ADJOURNMENT Motion by Low, seconded by Wimmer to adjourn the meeting at 11:05 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 11.05 p.m. MAYOR CLERK