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HomeMy WebLinkAboutMinutes - 08/04/2003 - City Council REGULAR MEETING AUGUST 4, 2003 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, August 4, 2003 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant Administrator Lockerby, City Clerk Jones, City Attorney McArdle, Director of Public Works Marcinko, Director of Parks and Recreation Merkel (arrived at 8:05 p.m.), Director of Community Development Napolitano, Director of Finance Kline. Absent: Chief of Police O'Meara. Mayor Low changed the Council Meeting procedures as follows: • Presentation of Agenda Item by Petitioner or Staff • Motion to approve the Agenda Item • Discussion and/or questions by Council in order by Ward • Call for the question and vote on the motion. PUBLIC HEARING: MORGAN HILL SPECIAL SERVICE AREA Mayor Low at 7:32 called to order the Public Hearing regarding the Morgan Hill Special Service Area. In attendance, representing the applicant, was Attorney Mark Saladin of Militello, Zanck and Coen. Director of Community Development Napolitano informed Council the establishment of a Backup Special Service Area in Morgan Hilt Subdivision is a requirement of the Concord Annexation Agreement. He noted the backup Special Service Area is similar to those required by Council of other recent developments, notably Shamrock Farm and Riverside Hollow. The purpose of the backup Special Service Area is to provide a means for maintaining the common areas of a development should they fall in disrepair. Director Napolitano reminded Council an ordinance had already been passed providing for the establishment of the Special Service Area and setting the date for this evening's Public Hearing. The next step is tonight's Public Hearing. There would then follow a 60-day waiting period at which time an ordinance establishing the Special Service Area would be brought before Council for consideration and final action. Alderman Bolger noted the establishment of a Special Service Area would protect the City in the event the common property of the subdivision is not properly maintained. In response to Mayor Loves inquiry, there were no comments or questions from the audience. City Clerk Jones also noted she had received no written or verbal comments in the Office of the City Clerk. Motion by Murgatroyd, seconded by Wimmer, to close the Public Hearing at 7:35 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. ti Absent: None. Motion carried. August 4, 2003 Page 2 TEN MINUTE PUBLIC INPUT SESSION '�- No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Peterson, seconded by Bolger, to approve the Consent Agenda as presented: A. Block Party Requests: Ron Bielski, Mill Creek Subdivision, August 16, 2003; Steve Pool, Olde Mill Ponds Subdivision, August 23, 2003; Jodi Schmidt, Green Valley Subdivision, August 30, 2003; Gaylen and Kim Wester, Springdale Lane, September 13, 2003; Geri A. Condon, Park Ridge Estates Subdivision, September 14, 2003; B. Resolution authorizing application for CDBG funding for the Lakewood Road Sanitary Sewer Extension Project; C. Ordinance granting conditional use permit to serve alcoholic beverages in conjunction with restaurant, 3421 West Elm Street; D. Ordinance granting conditional use permit to allow outdoor.display, assembly and storage of boatlifts and piers, 2912-14 West Route 120; E. Police Department request to purchase seven laptop computers _ through State of Illinois purchasing program; F. Public Works Department request to advertise for bid for Street Division Asphalt Vibratory Roller; G. Public Works Department request to waive bid requirements for the purchase of Sanitary Sewer Division vehicle through State purchasing program, and to approve the purchase and installation of hydraulic crane and side storage compartments; H. Approve City Council Minutes: - April 28, 2003 Annual Meeting; - May 20, 2003 Committee of the Whole Meeting. Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson, Condon_ . Voting Nay: Glab. Absent: None. Motion carried. SEMI-ANNUAL DISTRIBUTION OF DEVELOPER DONATION FEES TO TAXING DISTRICTS Director of Finance Kline reminded Council the City is obligated to disburse Developer Donation Fees collected semi-annually to the involved taxing districts. It is customary to distribute the fees in July and January each year. At this time the following fees will be distributed to the affected taxing districts: • McHenry Elementary School District 15 $311,622.35 • McHenry High School District 156 $167,796.65 • McHenry Public Library District $ 37,674.00 • McHenry Township Fire Protection District $ 37,674.00 August 4, 2003 Page 3 Total Distribution for January through June, 2003 $554,767.00. Director of Finance Kline also noted during this same time frame, the City collected $451,339 in Parks and Recreation Developer Donation Fees. The grand total of all Developer Donation Fees collected for the first half of 2003 is $1,006,106.00. In response to Alderman Peterson's inquiry, Director of Finance Kline stated the amount of the distribution is significantly higher than this period last year. Most likely an increase in building permits issued has contributed to the increase. Motion by Condon, seconded by Murgatroyd, to approve the distribution of Developer Donation Fees as presented: • McHenry Elementary School District 15 $311,622.35 • McHenry High School District 156 - $167,796.65 • McHenry Public Library District $ 37,674.00 • McHenry Township Fire Protection District $ 37,674.00 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR FENCE VARIANCE—4809 GLENBROOK TRAIL Director Napolitano summarized the applicant's request, noting Mr. Anthony Stewart of 4809 Glenbrook Drive resides in the Trails of Winding Creek adjacent to Kresswood Trails Townhome Development. Mr. Stewart is requesting a variance to allow the installation of an 8' high wood fence along his south property line. Mr. Stewart is seeking the variance of 2' in fence height in order to screen the headlights of cars entering Kresswood Trails Subdivision. Alderman Glab stated granting the variance might set a precedence. He suggested the matter be sent to Community Development Committee for further consideration and review. Alderman Murgatroyd requested clarification as to the portion of the fence which would exceed the 6' permitted maximum height. Director Napolitano stated the fence would taper back to the permitted 6' height along the sides of the property. In response to Alderman Murgatroyd's inquiry, Director Napolitano stated he was not certain of an elevation difference between the subject property and the Kresswood Trails entry drive. Alderman Wimmer expressed concern that it is premature to request a variance when the Kresswood Trails Development is not yet completed. He stated he could not support the request for variance. Mayor Low concurred with Alderman Wimmer. Alderman Peterson concurred with Alderman Wimmer and inquired if the request were granted, would a time frame be placed on when the fence must be completed. August 4, 2003 Page 4 Director Napolitano stated no other residents along Glenbrook Trail have already requested a similar fence variance. Alderman Condon stated the location of the Kresswood Trails drive location is unique in its impact upon this resident. She supported the request for variance. In response to Alderman Murgatroyd's inquiry-, Director Napolitano stated the trees on the property line would remain. Additional landscape screening would also be provided. A brief discussion followed regarding the prospective timetable for completion of the Kresswood Trails building adjacent to the subject premises and the need for a variance at the present time. Motion by Condon, seconded by Peterson, to approve the request by Anthony Stewart for a variance to permit the installation of an 8' high wood fence along his south property line located at 4809 Glenbrook Trails. Voting Aye: Bolger, Glab, Condon. Voting Nay: Low, Murgatroyd, Wimmer, Peterson. Absent: None. Motion failed to carry. REQUEST TO WAIVE PERMIT FEES FOR THE CONSTRUCTION OF A SINGLE- FAMILY RESIDENCE—HABITAT FOR HUMANITY, 4307 CLEARVIEW DRIVE Mayor Low informed Council this Agenda Item is being removed from consideration at the request of the applicant due to a scheduling conflict. REQUEST FOR A SIGN VARIANCE — SHAMROCK CLEANERS, 4720 WEST ELM STREET In attendance was applicant Tom Lavin, owner of Shamrock Cleaners, located at 4720 West Elm Street. Director of Community Development Napolitano summarized the applicant is Y. seeking a variance as to the required five-foot setback for the free standing sign on his property. The variance is needed as a direct result of the Route 120 widening project currently underway by the Illinois Department of Transportation. The requested setback is for 0" from the Route 120 property line. Motion by Gab, seconded by Wimmer, to approve the request for 0" setback sign variance as submitted by applicant Tom Lavin, for Shamrock Cleaners, located at 4720 West Elm Street. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. August 4, 2003 Page 5 REQUEST FOR CLASS H LIQUOR LICENSE — HORSIN' AROUND KARAOKE KAFE, 3421 WEST ELM STREET In attendance was Sheila Eiler, owner and proprietor of Horsin' Around Karaoke Kafe, located at 3421 West Elm Street. Mayor Low noted she had met with the applicant. The applicant has paid the appropriate fees and submitted to required fingerprinting. Motion by Murgatroyd, seconded by Glab, to-approve the applicant's request for a Class H liquor license as submitted by Sheila Eiler d/b/a Horsin' Around Karaoke Kafe, subject to satisfactory fingerprint results, and to pass and approve an ordinance increasing the number of Class H liquor licenses from three to four. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCES AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT ZONING MAP AMENDMENT, CONDITIONAL USE PERMIT, VARIANCES AND PRELIMINARY PLAT— FOXCROFT RIDGE, KRUMHOLTZ PROPERTY Alderman Condon excused herself from the meeting at 7:56 p.m. In attendance was Mark Saladin of Militello, Zanck and Coen, representing the applicant, Professional Realty Development Corporation (PRDC). He stated the applicant is seeking the approval of the following regarding the 10.11-acre Krumholtz Property, located on the north side of Bull Valley Road, between Route 31 and Crystal Lake Road: • An ordinance authorizing the execution of an annexation agreement; • An ordinance authorizing the annexation of the subject property; • An ordinance granting a zoning map amendment to RM-2, 0-1 and 0-2 for specific portions of the subject property; granting a conditional use permit to allow a congregate living facility on Parcel 1; granting variances on Parcel 1: To permit a building height of not more than forty-five feet; To permit no more than 230 residents in the congregate care facility; To permit a reduction in parking requirements to allow no less than 126 spaces; :. To allow frontage on a private roadway; and granting a variance on Parcel 2: To allow a lot width of no less than 139 feet and to approve Preliminary Plat of Foxcroft Ridge Subdivision as prepared by Condon Engineering Consultants with a revision date of 7/28/03. Attorney Saladin also noted the applicant is seeking Preliminary Plat approval. He noted previous discussions before Council included possible amendments to the language contained in the annexation agreement. The text of the agreement has been modified as per Council's request. The remaining unresolved issues include the amount of park donation required and the types of uses to be permitted on the office-zoned parcels. Attorney Saladin stated the applicant has agreed to pay a lump sum of $371,117 ($1,846 per unit) which is proportionate to the standard in the City's Municipal Code. He noted $185,559 shall be paid upon issuance of a building permit. The remainder shall be paid August 4, 2003 Page 6 when the facility reaches 50% occupancy for Phase 1 or three years after the execution of the annexation agreement, whichever comes first. Director Napolitano stated based on Council's comments at the meeting held on July 21, 2003, modifications were made to the agreement. As far as the proposed uses on the office-zoned parcels, the applicant has stated they are willing to limit the uses as Council sees fit. Director of Parks and Recreation Merkel arrived at 8:05 p.m. Alderman Murgatroyd recalled no approval of reduction in park fund donations. He stated the discussion was centered on varying what those funds could be used for. He also questioned the reduction in the dedicated right-of-way on page 4 from 66' to 30'. Director Napolitano stated the right-of-way would be a private roadway, which would be indicated on the plat. The reduction in dedicated right-of-way was therefore justified. In response to Alderman Murgatroyd's inquiry, Attorney Saladin stated the language in paragraph 15 was modified in order to bring the proposal to their lender. Director Napolitano noted the language contained in this paragraph is similar to that contained in-other previously approved agreements. Similarly, language protecting the City's interests with regard to any recapture fees is standard language contained in all annexation agreements. In response to Alderman Wimmer's inquiry,,Attorney Saladin stated with the sole exception of park donation fees, all other developer donations and contributions referenced in the agreement are standard and have not been reduced. School District impact fees will be paid pursuant to the Municipal Code. Alderman Bolger inquired if there would be room for sidewalks within the private 30' right-of-way. Attorney Saladin responded there would be no sidewalks along the private roadway. However, provision has been made for extension of the City's bike path along Bull Valley Road. In response to Alderman Glab's inquiry, it was noted there would be two lanes exiting the property, one lane entering the property. Alderman Glab inquired if$10,000 set aside toward traffic signalization at Ridgeview Drive would be adequate. He opined a Y. portion of the park donation fees should be redistributed toward the public improvements needed for signalization of the intersection of Ridgeview Drive and Bull Valley Road. Alderman Murgatroyd inquired as to the original amount of required park developer donation fees for this project. Director Napolitano responded the required park donation fee is $550,000. The proposed amount represents a reduction of approximately $180,000. In response to further inquiry, Director Napolitano stated Windsor provided the City with a combination park land donation and fees in the amount of$200/unit for their Village Green Development. Director Napolitano stated he is unaware of any waiver of park donation fees except as permitted by code when park lands are donated to the City. Alderman Murgatroyd stated his preference that a reduction in park donation fees not be permitted. Alderman Wimmer concurred with Alderman Murgatroyd. Attorney Saladin stated August 4, 2003 Page 7 the applicant is agreeing to a maximum of 230 residents in this complex. The applicant is willing to pay park donation fees at a rate dictated by ordinance, $1,846 per unit. In response to Alderman Peterson's inquiry, Director of Parks and Recreation Merkel stated the only time parks and recreation receives funds for its capital projects is via the developer donation ordinance. The same is not true of the school districts, fire district or library district. . Alderman Glab stated the applicant should pay the full amount of developer donation fees as required by ordinance. Alderman.Glab also asked that the temporary sign for this development be removed prior to installation of the permanent sign. In response to an inquiry, Director Napolitano stated the applicant has indicated via land banking room for 399 parking spaces on the revised site plan should the need change for this property. The detention basin has been re-engineered to meet the needs of the additional parking should it be required. Attorney Saladin stated if the building is converted to some other use in the future, the parking shortage for that use would be addressed at that time by Council. Regarding the park donations, the applicant is proposing payment of 70% of the required park donation fee. Should the use of this property change, the annexation agreement provides that the full fees would have to be paid at that time. Motion by Murgatroyd, seconded by Wimmer, to pass an ordinance authorizing the — execution of an annexation agreement between the City of McHenry and Professional Realty Development Corporation for the 10.11-acre Krumholtz Property located on the north side of Bull Valley Road between Crystal Lake Road and Route 31. Attorney Saladin requested a straw poll of Council to determine their opinion regarding the possible waiver of a portion of the park donation fees for this project. It was the consensus.of Council that no portion of the fees be waived. Motion by Murgatroyd, seconded by Wimmer, to amend the motion, and to amend the proposed annexation agreement, page 7, Section 18b, parks cash donations, that the differential between the amount typically calculated for park donations and the amount T shown on page 7, approximately $180,000, be designated for public infrastructure improvements in the vicinity of this project at Bull Valley Road, specifically, along Bull Valley Road between Crystal Lake Road and State Route 31 including but not limited to the intersection of Ridgeview Drive and Bull Valley Road; with said differential sum to be paid pursuant to language contained within the asterisked paragraph on pages 6-7 of said annexation agreement. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. '�- Motion carried. August 4, 2003 Page 8 Voting on original motion: Z Motion by Murgatroyd, seconded by Wimmer, to pass an ordinance authorizing the execution of an annexation agreement between the City of McHenry and Professional Realty Development Corporation for the 10.11-acre Krumholtz Property located on the north side of Bull Valley Road between Crystal Lake Road and Route 31. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. Alderman Glab suggested a caveat be included in considering the remaining two ordinances,'granting the annexation and zoning, conditional use permit and variances, that the zoning, conditional use and variances are granted contingent upon the applicant executing all annexation documents. Motion by Murgatroyd, seconded by Wimmer to: • pass an ordinance annexing the 10.11-acre Krumholtz Property located north of Bull Valley Road between State Route 31 and Crystal Lake Road; • pass an ordinance granting a zoning map amendment to RM-2, 0-1 and 0-2 for specific portions of the subject property; granting a conditional use permit to allow a _ congregate living facility on Parcel 1; granting-variances on Parcel 1: To permit a building height of not more than forty-five feet; To permit no more than 230 residents in the congregate care facility; To permit a reduction in parking requirements to allow no less than 126 spaces; To allow frontage on a private roadway; and granting a variance on Parcel 2: To allow a lot width of no less than 139 feet; and to approve the Preliminary Plat of Foxcroft Ridge Subdivision prepared by Condon consulting Engineers with a revision date of 7/28/03. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. Alderman Condon returned to the meeting at 8:37 p.m. RECOMMENDATION TO WAIVE BID PROCESS AND AUTHORIZE COMPLETION OF CONDITION SURVEY ON THE BANKS OF THE FOX RIVER AND BOONE CREEK ALONG THE PROPOSED RIVERWALK—STS CONSULTANTS LTD. Assistant Administrator Lockerby noted the condition survey is one more piece of _ the due diligence required prior to designing and constructing the City's Riverwalk. The scope of services includes assessing the existing seawalls and inspecting for problem areas. Assistant Administrator Lockerby stated both VOA and the engineering firm, STS, believe this is an important due diligence step. August 4, 2003 Page 9 In response to Alderman Condon's inquiry, Assistant.Administrator Lockerby stated the quote for this work appears to be reasonable. STS brings much experience to this project. This is a fair proposal. Alderman Glab expressed his concern that avoiding sending this project out for bid is not appropriate. He opined waiving the bid process for a project in excess of $24,000 should not be done. In response to Alderman Murgatroyd's inquiry, Assistant Administrator Lockerby stated if the bid process is followed, the project would be unnecessarily delayed. Alderman Bolger stated his desire that the project move forward as quickly as possible and that the bid process be waived in this instance. Alderman Murgatroyd inquired who would be responsible for correcting any defective areas of seawall which are identified as a result of the survey. Assistant Administrator Lockerby responded it is not known at this time where responsibility for correction would lie. Alderman Petersen stated his support of surveying the proposed Riverwalk seawalls to determine what the City's is facing as far as re-enforcement and/or replacement at this time, prior to further design and construction of the Riverwalk. Motion by Peterson, seconded by Bolger, to waive the formal bidding process and to award the due diligence condition survey for the Riverwalk Project to STS Consultants, Ltd, in an amount not-to-exceed $24,800. . Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. AMENDMENT TO EHREDT ANNEXATION AGREEMENT—3310 BULL VALLEY ROAD Mayor Low stated this Agenda Item has been removed from Council consideration this evening at the request of the applicant due to a scheduling conflict. This matter will be rescheduled for a future regularly scheduled Council meeting. AWARD OF BID FOR INSTALLATION OF ADA-COMPLIANT SIDEWALKS IN MILL CREEK SUBDIVISION — LANDMARK CONTRACTORS INC. Director of Public Works Marcinko reminded Council at the June 15, 2003 regularly scheduled meeting, the proposed sidewalk replacement program was approved for the entire Mill Creek Subdivision. Bids were sought and opened for this project. The lowest qualified bid was submitted by Landmark Contractors Inc. of Huntley, Illinois in the amount of $66,987.25. Additionally, as Council may recall, the project has been partially funded by a Community Development Block Grant awarded in the amount of $16,000. The proposed City expenditure for this project is $51,000. Director Marcinko further reminded Council, the intent of the project is to assure '�. ADA-compliance for all intersections within this subdivision. He noted inspections regarding the project would be done in-house. August 4, 2003 Page 10 In response to Alderman Glab's inquiry, Director Marcinko stated if the project had been let for bid in the winter, less costly bids would most likely have been submitted. The higher bid amounts relative to the projected estimate for the project are a direct result as to the season of the bid request. Motion by Condon, seconded by Bolger, to accept Staffs recommendation and award the ADA-compliant sidewalk replacement project for Mill Creek Subdivision to low bidder Landmark Contractors Inc. of Huntley, Illinois, in an amount not-to-exceed $51,000, to be paid from the City's Sidewalk Developer.Donation Fund. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AUTHORIZE PAYMENT FOR NPDES PERMIT FEES RELATING TO SOUTH AND CENTRAL WASTEWATER TREATMENT PLANTS — ILLINOIS ENVIRONMENTAL PROTECTION AGENCY Director Marcinko stated the fees are a result of a new law passed applicable to all municipalities which requires the payment of NPDES Permit Fees for both the South and Central Wastewater Treatment Plants to the Illinois Environmental Protection Agency. _ Director Marcinko suggested the fees be paid undeF protest. The fees amount to $15,000 for the Central Plant and $15,000 for the South Plant, for a total of$30,000. Aldermen Bolger and Glab stated their objection to paying the fees under protest. Alderman Murgatroyd noted the reason for payment under protest is that, in the eventuality the fees are challenged in court, and the fees are deemed to be refunded, the City would then be in a position to be reimbursed. In response to Alderman Peterson's inquiry, Director Marcinko stated the City would be fined if the fees are not paid. Motion by Murgatroyd, seconded by Wimmer, to authorize payment to the Illinois Environmental Protection Agency in an amount not-to-exceed $30,000 for NPDES permit fees for both the Central and South Wastewater Treatment Plants, and that the fees be paid under protest. Voting Aye: Bolger, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. MAYOR—STATEMENT AND REPORT Mayor Low reported she and Executive Assistant Geraghty attended a meeting at Centegra. The purpose of the meeting was to share information about the upcoming Heart Walk which will be held on September 28, 2003 at Moraine Hills State Park. It was suggested the City of McHenry organize a team for the Heart Walk. All employees and August 4, 2003 Page 11 elected officials are welcome and encouraged to participate. The opening ceremony is at 12:30 p.m.; the step-off is at 1:00 p.m. For more information contact Mayor Low or Executive Assistant Geraghty. COMMITTEE REPORTS Finance and Personnel Committee Chairman Alderman Murgatroyd announced there would be a Finance and Personnel Committee-Meeting on Monday, August 11, 2003 at 6:30 p.m. in the Aldermen's Conference room prior to the regularly scheduled City Council meeting. DEPARTMENT HEAD REPORTS Director of Public Works Marcinko reported the garbage bag buy-back program went very well over the past two weeks. There was a good turnout on Saturday, July 26th at the Municipal Center. In order to accommodate those persons who have not yet been refunded for their unused Waste Management bags and yard waste stickers, the buy-back program has been extended through August 251h at the Municipal Center in the City Clerk's Office. Director Marcinko also reported the next IDOT Route 120 Construction Update Meeting will be held on Wednesday, August 131h at 3 p.m. here at the Municipal Center. Director Marcinko stated the project is at its midpoint for this construction season. A request for update was received from the West Route 120 businesses. City Administrator Maxeiner, referencing his memorandum of August 4th, noted the McHenry Library District has requested use of the Municipal Center Classroom on Saturday, September 27th for a Board long-range planning retreat. Staff recommends if the request is granted, the Library District pay the cost of overtime and benefits for custodial staff time to accommodate the request to open/close the building for the use. The cost would amount to approximately $125 for 4 hours of custodial staff time. Some discussion occurred regarding the possibility of the Library District utilizing a bank community room. City Administrator Maxeiner noted the Library District has not yet been made aware of a potential cost for use of the City's facility. Motion by Glab, seconded by Wimmer, to approve the use of the Municipal Center Classroom on Saturday, September 27, 2003 for a long-range planning retreat, subject to the payment of $125 toward the cost of overtime and benefits for custodial staff time to accommodate the request. Voting Aye: Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Bolger. Absent: None. Motion carried. City Clerk Jones reported she had received a request by the Animal Outreach Society, a not-for-profit agency, to utilize the Aldermen's Conference Room from 7 p.m. until 9 p.m. on Wednesday, August 6, 2003 for their board meeting. In addition, Animal August 4, 2003 Page 12 Outreach Society is requesting the use of the Aldermen's Conference Room on the first 1' Wednesday of each month for regular board meetings. City Administrator Maxeiner noted there will be an Agenda Item on the August 11, 2003 regularly scheduled meeting clarifying and attempting to set policy regarding Municipal room rentals for not-for-profit agencies as well as for-profit business entities. Alderman Glab stated his concurrence with the requested use of the facility for this particular meeting, but opined used of the building on a regular monthly basis is not appropriate. Mayor Low noted the use of the Municipal Center impacts custodial staff in that they must set up, clean up and reorganize following the use of one of the rooms. Additionally, Staff is pre-empted from performing regular duties when they are preparing/cleaning-up after the use. Motion by Glab, seconded by Murgatroyd, to approve the use of the Municipal Center Aldermen's Conference Room by Animal Outreach Society, on Wednesday, August 61h from 7 p.m. until 9 p.m. for their August board meeting. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon Voting Nay: None. Absent: None. Motion carried. City Clerk Jones also acknowledged and publicly thanked her Staff for their efforts during the Waste Management garbage bag/yard waste sticker buy-back program. NEW BUSINESS Alderman Condon stated her desire for a web site page designated for each alderman individually to post upcoming projects, events, and information, as well as a place for the community to leave comments and/or questions for the aldermen. She requested Staff look into expanding the City's web site to accommodate the citizens' request for more explicit information, particularly with regard to contacting aldermen, ward boundaries, etc. Alderman Glab inquired as to the timeline for the traffic signal installation at Winding Creek Drive and Crystal Lake Road. Director Marcinko responded the arrival of the signal poles is the reason for the delay in implementing the traffic signalization. He has been informed the poles would arrive mid-August. Installation and signal activation would occur shortly thereafter. Alderman Glab stated Boone Creek is experiencing silt build-up, perhaps due to the low amount of rains this season. He suggested the City investigate how all of the current development along the creek is impacting the quality of the creek. Alderman Glab also noted the City's new phone system is not user-friendly. He opined it is difficult to contact an individual without being sent to voice mail without option of the call being redirected to another individual. August 4, 2003 Page 13 Alderman Glab inquired as to the status of the off-site advertising signs on inland's property located at the southeast corner of the intersection of Bull Valley Road and Crystal Lake Road. City Administrator Maxeiner responded that matter is still pending Staff investigation and determination of a course of action. Referencing the Shamrock Farm Townhome concept plan, Alderman Glab opined there would be several issues which would not meet City ordinances and would require variances. After reviewing the annexation agreement, he noted that no more than 100 units would be permitted on the subject property. Alderman Glab expressed his concern that 100 units would fit on the subject property and still be able to conform to the City's ordinances and codes. Alderman Murgatroyd stated with the construction work on the Curran Road and Draper Road intersection, the homeowners adjacent to the construction have expressed concerns regarding drainage and have- not received any satisfactory response from Kimball Hill representatives. Director Marcinko responded that Assistant Director of Public Works Fink could provide information to the impacted residents. ADJOURNMENT Motion by Glab, seconded by Murgatroyd, to adjourn the meeting at 9:27 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 9:27 p.m. c MAYOR LERK 1