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Home My WebLink AboutMinutes - 08/18/2003 - City Council REGULAR MEETING AUGUST 18, 2003 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, August 18, 2003 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd, Peterson, Condon. Absent: Wimmer. City Staff in attendance were: City Administrator Maxeiner, Assistant Administrator Lockerby, City Clerk Jones, City Attorney McArdle, Director of Public Works Marcinko, Chief of Police O'Meara, Director of Community Development Napolitano, Director of Parks and Recreation Merkel. Absent: None. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak during the Ten Minute Public Input Session CONSENT AGENDA Alderman Peterson requested Item B, Resolution authorizing Motor Fuel Tax Funds for Crestwood Drive improvements, be removed from the Consent Agenda for further discussion. Alderman Glab noted the request for a Special Use Permit for the Cesar Basiche party to be held on August 30, 2003 does not specify which park will host the event. Alderman Glab stated he has no issue with the request provided the venue for the party is Petersen Park. Director of Parks and Recreation Merkel assured Alderman Glab the requesting party would be notified of the requirement. Motion by Glab, seconded by Bolger, to approve the Consent Agenda as amended: a. Request for Special Event Liquor License, Temporary Use and Waiver of Fees for Church of Holy Apostles, 5211 Bull Valley Road; C. Picnic/Special Use Permits d. Ordinance establishing Police Disaster Response System; e. City Council Minutes: June 30, 2003 regularly scheduled meeting; July 14, 2003 regularly scheduled meeting. f. List of Bills for approval: GENERAL FUND ACE HARDWARE, BJORKMANIS 1,263.90 ACTION. WIRELESS 4.00 ADAMS STEEL SERVICE INC 402.56 ALEXANDER LUMBER CO 1,407.64 AMERICAN PLANNING ASSOC 259.00 AMERICAN SOLUTIONS FOR B 893.65 AMERICAN TELECOMMUNICATI 253.63 ANTHONY, CHRIS 500.00 A.RLINGTON PARK 30.00 ARMOR HOLDINGS FORENSICS 79.70 B AND H INDUSTRIES 108.16 BEM LAWN CARE 60.00 BAXTER & WOODMAN 30,839.46 BAZILEWICH, GREG 276.00 BEACON BEVERAGE SYSTEMS 80.00 BJORKVAN'S ACE HARDWARE 30.00 BOCHONKO, MARY 80.00 BONCOSKY OIL COMPANY 6,287.74 BOONE CREEK JOINT VENTUR 30.00 BORDERS INC 50.00 BOTTS WELDING 6 TRUCK SE 15.50 BRADY 6 ASSOCIATES, PHIL 3,785.00 BREWBAKER, BETH 142.00 BROOKE, BARBARA 152.00 BUELLESBACH, AUDREY M 36.00 August 18, 2003 Page 2 BUSS FORD SALES 576.30 CDW GOVERNMENT INC 752.00 CENTEGRA OCCUPATIONAL HE 136.75 CINTAS CORPORATION #355 198.44 CLARK RETAIL 30.00 CLARKE ENVIRONMENTAL MOS 5,724.00 CLIFFORD-WALD 116.05 COMED 16,394.89 COMMUNICATIONS REVOLVING 549.25 CONSERV FS 278.00 COUGHLIN, DIANE 45.00 CRAFT CONCRETE PRODUCTS 348.20 CRESCENT ELECTRIC SUPPLY 89.85 CRYSTAL MANOR STABLE 1,428.00 CULLOTTA, A14TOINETTE 12.00 CURRAN CONTRACTING CO 173.97 CUSTOM VEHICLE SYSTEMS I 230.81 CUTTING EDGE COMMUNICATI 3,680.00 D & J AUTOMOTIVE SUPPLY 363.84 DAGUE, NANCY 179.00 •DANICIC, DEBBIE 197.00 DELL MARKETING LP 3,551.00 DISCOUNT DISTRIBUTORS 67.78 DON'S TOWING 25.00 DURA WAX COMPANY INC, TH 866.45 EISERMAN, JERRY 268.04 ELM STREET DESIGN 795.00 E14GLERT REGIONAL, DONALD 3,375.00 ERDMANN, BRAD 40.00 FASHION BUG 30.00 FAST EDDIES CAR WASH 14.00 FISCHER BROS FRESH 1,423.13 FLESCH COMPANY INC, GORD 84.64 FORTY-FOURTH CORP, THE 30.00 FOX GARDEN CAFE 30.00 FOX VALLEY CHEMICAL CO 408.00 FOXCROFT MEADOWS INC 375.50 FREDRICK, JESSICA 192.00 FREUND & SON, S H 1,500.00 G IMPRESSIONS INC 519.42 GARRELTS & SONS INC 2,394.60 GEN-POWER INC 2,360.00 GITZKE, WILLIAM 1,991.60 GOVERNMENT FINANCE OFFIC 195.00 GREAT LAKES FIRE & SAFET 747.45 GROWER EQUIPMENT & SUPPL 441.34 GURRIE, LETITIA 26.36 HALOGEN SUPPLY COMPANY 2,076.05 HANSEL, LINDA 80.00 HANSEN'S ALIGNMENT, DON 50.00 HARM'S FARM 302.93 HARTH, PEARL 35.00 HOLIAN, CAROL 48.33 HP SHOOTING CENTER INC 8.00 HUFFMAN, DAWN 34.99 HUSTLER SPORT CENTER 1,899.95 IIMC 175.00 ILLINOIS CITY/COUNTY MAN 239.25 IMPRESSIVE IMAGES 115.00 IMPRINT ENTERPRISES 30.40 IN HOUSE APPAREL & PROMO 1,827.00 INNOVATIVE PACKAGING INC 9,559.17 INSTITUTE OF TRA14SPORTAT 280.00 IOMA INC 258.95 IPMA-HR 299.00 JULIE INC 139.40 K'S INVESTIGATIONS & SEC 400.00 KALE UNIFORMS INC 569.05 KAR PRODUCTS 1,192.83 _ KEARNS, DOYLE 165.83 KIMBALL HILL HOMES 30.00 KING, TOM 150.00 KIRCHNER FIRE 28.00 KRAK, DIANA 80.00 KROHN LAWN & LANDSCAPE 19,673.45 LANE, SANDY 80.00 LEACH ENTERPRISES INC 328.38 August 18, 2003 Page 3 LEE & RAY ELECTRIC 375.00 LEONARDI'S FOOD SPECIALT 1,912.40 LETN PRIMEDIA WORKPLACE 576.00 LEWIS INTERNATIONAL INC 27.17 LOCKER'S FLOWERS 35.00 LUBBEN, GERALD E 22.00 LUND INDUSTRIES 132.50 MAIL BOX MAGAZINE, THE 24.95 MANIAR, BIJAL 328.77 MARATHON TOWING 95.00 MARENGO DISPOSAL CO 8,870.00 MARTINEZ, GABRIEL 24.00 MCANDREWS PC, THE LAW OF 6,800.00 MCCARTHY, THOMAS M 592.00 MCHENRY AREA CHAMBER OF 100.00 MCHENRY COUNTY CHIEFS OF 36.00 MCHENRY COUNTY COLLECTOR 6,834.10 MCHENRY COUNTY SUPPLY IN 312.12 MCHENRY ELECTRIC & SUPPL 97.11 MCHENRY NAPA 1,319.54 .MCHENRY SPECIALTIES 54.00 MCI COMM SERVICE 44.54 MCKEEN, CASSANDRA 36.00 MEYER JR, DONALD 525.00 MEYER MATERIAL COMPANY 504.00 MINUTEMAN PRESS OF MCH 139.20 : MIRACLE RECREATION EQUIP 686.00 MOBIL 30.00 MOHR ESQ, TERRY R 6.20 MOLNAR, JAMES 31.94 MOORE, KEVIN 365.50 MORSE, WAYNE 12.00 MOTHERHOOD MEMORIES 30.00 MOYNIHAN, MICHELE 52.20 MTS SAFETY PRODUCTS INC 73.66 MUENCH, STEPHEN 30.00 MUNIMETRIX SYSTEMS CORP 2,670.00 MURDOCK INC 18.00 NATIONAL ARBOR DAY 15.00 NATIONAL INTERNATIONAL R 754.00 NATIONAL RECREATION AND 490.00 NAVAS, VICKY 10.00 NENA 195.00 NEWMAN, CHRISTINE 125.51 NEXTEL COMMUNICATIONS 1,784.19 NICOR GAS 747.30 NOLAND, CHARLES 12.00 NORTHERN ILLINOIS MACK I 25.15 NORTHERN VMS LLC 998.00 NORTHWEST ELECTRICAL SUP 100.44 NORTHWEST HERALD 205.40 NUTOYS LEISURE PRODUCTS 258.00 NWBOCA 30.00 NYKAZA, JENNIFER 196.00 O'BRIEN, BETTE 12.00 O'HERRON CO INC, RAY 1,887.44 O'HERRON CO OF OAKBROOK 254.90 OFFICE DEPOT INC 144.20CR OLSEN SAFETY EQUIPMENT C 229.62 PACE 4,376.79 PASZTERNAK, CARMEN 115.00 PATTEN INDUSTRIES INC 591.00 PEPSI AMERICAS INC 2,621.35 PETALS & STEMS 40.00 PETTY CASH FUND 174.67 PICKRUM, MICHAEL 40.00 PINTER, WILLIAM S 264.00 PITNEY BOWES INC 189.60 QUILL CORPORATION 468.08 R & S DISTRIBUTORS INC 701.70 RADICOM INC 791.75 RADIOSHACK CORPORATION 4.78 .�� RAINBOW RACING SYSTEM 430.20 RAPIDS 174.15 RECORD A HIT 347.50 REGNER, WILLIAM J 251.50 REID, DAVID 60.00 August 18, 2003 Page 4 REISINGER, SHARI 179.00 RESERVE ACCOUNT 1,200.00 RIDGEVIEW ELECTRIC INC 808.20 ROC CONSTRUCTION SUPPLY 428.14 RUSHING, RHONDA F LANG- 32.81 S & S WORLDWIDE 15.98 SBC 3,984.75 SCHATZ, DON 390.00 SEMROW JR, HARRY H 868.25 SEXTON, ERIC M 28.55 SHACKLEFORD FENCE, D014 350.00 SHERMAN MECHANICAL INC 897.24 SIKULA, KELLY 310.00 SIMPLEX GRINNELL LP 5,089.00 SIPOLA, NICHOLAS 122.72 SMITH & WESSON COMPANY 408.00 SMITH, JUDY 10.35 SMITH, RICHARD 40.00 SPL INTEGRATED SOLUTIONS 725.50 SSMG 2,143.80 .STAN'S FINANCIAL SERVICE 278.00 STANDARD EQUIPMENT CO 546.20 STAUBER WHOLESALE HARDWA 150.00 SUMMERS PORTABLE TOILETS 1,228.00 TAYLOR STREET PIZZA 190.00 THOMAS TRUCKING INC, KEN 230.00 THOMPSON ELEVATOR INSPEC 408.00 THOMPSON PUBLISHING GROU 339.00 TRAFFIC CONTROL & 719.74 TRUSZKOWSKI DELI 30.00 TURF PROFESSIONALS EQUIP 294.82 UNITED LABORATORIES 276.95 UNRUH, BRETT 43.00 UYTTEBROECK, TERRI 152.00 WA MART 30.00 WALSH, THOMAS M 117.94 i WARE, JAMES 86.00 WAREHOUSE DIRECT 194.29 WASTE MANAGEMENT NORTH 4,950.00 PATER SAFETY PRODUCTS IN 110.00 WEARGUARD 337.06 WHOLESALE DIRECT INC 674.47 WISNIEWSKI, STEVE 12.00 WOODRUFF, JENNIFER 65.00 ZEP MANUFACTURING COMPAN 159.06 ZMT INC 1,211.26 ZUKOWSKI ROGERS FLOOD & 12,895.29 MOTOR FUEL TAX FUND SICALCO LTD 1,743.00 DEVELOPER DONATION FUND MIRACLE RECREATION EQUIP 2,864.00 MURDOCK INC 2,833.00 SMITH ENGINEERING CONSUL 7,470.02 CAPITAL IMPROVEMENTS FUND BAXTER & WOODMAN 1,326.00 MCCUAIG HAEGER BOLZ & MC 3,485.00 SMITH ENGINEERING CONSUL 40,037.59 WATER/SEWER FUND ACE HARDWARE, BJORK-1AN'S 521.89 ALEXRNDER CHEMICAL CORP 909.50 AMERICAN TELECOMMUNICATI 21.75 AQUAPREP 4,335.00 BAXTER & WOODMAN 1,141.44 BONCOSKY OIL COMPANY 506.16 BOTTS WELDING & TRUCK SE 23.00 BURRIS EQUIPMENT CO 185.00 CHEMICAL PUMP SALES AND 3,227.29 CINTAS CORPORATION #355 262.92 Ca-'ED 30,832.20 CRESCENT ELECTRIC SUPPLY 105.14 D'ANGELO NATURAL SPRING 35.50 DEL'S ELECTRIC SERVICE I 390.00 DELL MARKETING LP 1,253.00 August 18, 2003 Page 5 DITCH WITCH OF ILLINOIS 23.86 FOXCROFT MEADOWS INC 164.97 FREUND INTERNATIONAL 152.97 ILLINOIS EPA 30,000.00 INTERSTATE BATTERY SYSTE 203.90 JEMISON ELECTRIC BOX & S 95.00 JULIE INC 278.80 KROHN LAWN & LANDSCAPE 2,533.05 KTD INC 135.29 MCHENRY ANALYTICAL WATER 2,123.00 MCHENRY COUNTY SUPPLY IN 1,904.81 MCHENRY NAPA 187.29 MCI COMM SERVICE 11.66 MEYER MATERIAL COMPANY 394.23 MID AMERICAN WATER OF WA 2,246.50 NCL OF WISCONSIN INC 421.72 NEXTEL COMMUNICATIONS 238.56 NICOR GAS 517.23 NORTH SUBURBAN WATER 45.00 NORTHERN SAFETY CO INC 129.04 NORTHWEST ELECTRICAL SUP 6.41 OFFICE DEPOT INC 40.51 PETERSEN SAND & GRAVEL 764.77 PITNEY BOWES INC 47.40 REICHE'S PLUMBING SEWER 125.00 RESERVE ACCOUNT 300.00 SBC 971.08 SCHULHOF COMPANY 101.05 SETTLERS HILL RDF 4,359.15 USA BLUEBOOK 637.22 VIKING CHEMICAL COMPANY 2,905.30 WATER & WASTES DIGEST 45.00 WATER SOLUTIONS UNLIMITE 2,860.00 WEARGUARD 270.07 WIRCH, STEVE 86.23 XENCOM 45.00 UTILITY IMPROVEMENTS FUND BAXTER & WOODMAN 73,473.20 LAYNE-WESTERN COMPANY 24,633.00 RISK MANAGEMENT FUND CRESCENT ELECTRIC SUPPLY 104.38 GARRELTS & SONS INC 1,370.00 GRAINGER INC, W W 85.50 MCHENRY ELECTRIC & SUPPL 2,684.68 NOVARA AUTO GLASS 574.32 INFORMATION TECHNOLOGY FUND CDW GOVERNMENT INC 1,309.95 EXPRESS TECHNOLOGY INC 12.00 GATEWAY DIGITAL INC 1,495.00 IR SYSTEMS 250.00 LDG CORPORATION 189.00 OFFICE DEPOT INC 782.08 SBC 179.85 RETAINED PERSONNEL ESCROW BAXTER & WOODMAN 33,967.51 BUSS FORD 694.50 DEMAS BUILDING CORPORATI 135.00 MCHENRY ANALYTICAL WATER 637.00 ZUKOWSKI ROGERS FLOOD & 4,522.50 GRAND TOTALS 543,865.59 FUND TOTALS GENERAL FUND 237,886.65 MOTOR FUEL TAX FUND 1,743.00 DEVELOPER DONATION FUND 13,167.02 CAPITAL IMPROVEMENTS FUND 44,848.59 WATER/SEWER FUND 99,120.86 .` UTILITY IMPROVEMENTS FUND 98,106.20 RISK MANAGEMENT FUND 4,818.88 INFORMATION TECHNOLOGY FUND 4,217.88 RETAINED PERSONNEL ESCROW 39,956.51 TOTALS 543,865.59 August 18, 2003 Page 6 Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. RESOLUTION AUTHORIZING UTILIZATION OF• MOTOR FUEL TAX FUNDS FOR CRESTWOOD DRIVE IMPROVEMENTS Director of Public Works Marcinko informed Council when Motor Fuel Tax (MFT) funds are utilized, as proposed for the Crestwood Drive Improvements, the Illinois Department of Transportation (IDOT) requires the municipality applying for funding to pass a Resolution earmarking the funds received for proposed improvements specifically stated on the Resolution. The Resolution assures the municipality will use the MFT funds toward the project. Alderman Peterson expressed concern with the project, specifically regarding the impact on the residents of Crestwood Drive and the removal of off street parking. Director of Public Works Marcinko informed Alderman Peterson correspondence would be provided to each resident prior to initiation of the project informing the residents of the project and the possible impact of impending work. Motion by Condon, seconded by Murgatroyd, to approve Staffs recommendation and to approve a resolution authorizing utilization of Motor Fuel Tax Funds for Crestwood Drive improvements. Voting Aye: Bolger, Glab, Low, Murgatroyd, Condon. Voting Nay: Peterson. Absent: Wimmer. Motion carried. ORDINANCE GRANTING CONDITIONAL USE PERMIT TO SERVE ALCOHOLIC BEVERAGES IN CONJUNCTION WITH A RESTAURANT — BURRITOVILLE. 4305 WEST ELM STREET Director of Community Development Napolitano stated pursuant to direction at the July 14, 2003 City Council meeting, Staff prepared an ordinance granting a Conditional Use Permit to serve alcoholic beverages in conjunction with the restaurant commonly known as Burritoville, located at 4305 West Elm Street. Alderman Glab expressed strong concerns regarding the impact on the surrounding residential community with a restaurant serving alcoholic beverages on the premises. Council was assured alcoholic beverages would be served only to patrons consuming food indoors on the premises. August 18, 2003 Page 7 Motion by Bolger, seconded by Peterson, to approve an ordinance granting a Conditional Use Permit to serve alcoholic beverages in conjunction with the operation of the Burritoville Restaurant located at 4305 West Elm Street. Voting Aye: Bolger, Low, Peterson, Condon. Voting Nay: Glab, Murgatroyd. Absent: Wimmer. Motion carried. DISCUSSION: SCHOOL RESOURCE OFFICER PROGRAM City Administrator Maxeiner stated on June 30, August 11 and August 18, 2003, the Finance and Personnel Committee met to discuss the School Resource Officer (SRO) Program and the requests by Districts 15 and 156 for financial assistance with the Program. He stated grant monies assisting with underwriting the Program will expire in August 2003. He noted both school districts are experiencing budget difficulties and are seeking City financial assistance with continuing the SRO Program. City Administrator Maxeiner noted representatives from both school districts have presented valid arguments regarding the value of the program as a component to educational programming. City Administrator Maxeiner informed Council the Police Department budget is impacted by the proposed continuation of the SRO Program as the commitment of two officers to the program removes the officers from their planned patrol duties. Continuation of the program in District 156 will necessitate the addition of two additional officers. City Administrator Maxeiner stated, following lengthy discussions with representatives of District 156, Staff is recommending a 60140 funding agreement whereby 60% of the actual cost of an SRO, during school months, is paid by the participating district with the remaining portion funded by the City. This arrangement would result in a cost of approximately $34,000 per officer for participating districts down from approximately $50,000 under the expiring agreement. City Administrator Maxeiner informed Council District 15 has also utilized an SRO in past years, but due to budgetary constraints is unable to pursue an agreement at this time. However, District 15 has expressed interest in pursuing a cost share agreement should their financial situation alter in the future. A brief discussion ensued. Alderman Murgatroyd opined the Agreement as outlined is reasonable and benefits all the parties. Alderman Peterson concurred with Alderman Murgatroyd. Alderman Condon expressed strong opinions regarding the financial condition of the school districts and the City's responsibility to the students. She suggested the City consider funding a police officer presence for District 15 two days per week during the school year. August 18, 2003 Page 8 Motion by Murgatroyd, seconded by Peterson, to accept the recommendation of the -t Finance and Personnel Committee, and to approve continuation of the SRO Program, with funding to be shared on a 60/40 (school district/City) basis of the actual costs of the officers during school months, and to direct Staff to prepare an Agreement with District 156 with modification to the Agreement as follows: • If at any time the Police Chief feels the SRO's are not being utilized correctly by the districts, he would have the ability to remove the officer; and • The Police Department would have the ability to remove an SRO from a school for temporary re-assignment as workloads may demand; and approving a budget amendment of $10,000 per officer, required for the SRO Program to maintain adequate police staffing levels. Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. PROPOSAL FOR WAUKEGAN ROAD: STREET AND WATER MAIN IMPROVEMENTS - LEVERNIER ENTERPRISES INC. City Administrator Maxeiner informed Council, at the January 20, 2003 Regular City Council Meeting, Council approved the conceptual development plans for the Riverwalk Place Townhomes. As part of the Developer's Agreement, the City agreed to fund the -� improvement of Waukegan Road with Tax Increment Financing. Director of Public Works Marcinko informed Council the improvements originally estimated by Staff were to cost approximately $170,000. However, the estimate did not include any improvements to the water main or to the sidewalk on the south side of the street. On June 2, 2003 Council approved Baxter & Woodman's Engineering Service Agreement for the design of the Waukegan Road improvements necessary for the Riverwalk Place development. Baxter & Woodman's plans identified the water main serving Waukegan Road as deficient in size and condition and should be replaced. Additionally, the proposed realignment of Waukegan Road, to soften the curve and shift t the footprint of the roadway slightly south, results in additional improvements for sidewalks and a small retaining wall on the south side of the road. Incorporating the modifications into the engineering plans, the engineer's estimate of the cost of the improvements totaled $426,625.50. The design was submitted to the developer's contractor, Levernier Enterprises, Inc., for a proposal based on data provided by Baxter& Woodman. City Administrator Maxeiner informed Council that Levernier Enterprises, Inc. has submitted a proposal of $338,500 for materials and construction of the Waukegan Road _ improvements and water main installation, exclusive of the sidewalk and retaining wall improvements. Carey Electric is requesting improvements to the sidewalk and retaining wall on the south side of Waukegan Road in exchange for donation of the land to expand the existing Waukegan Road right of way. Carey Electric contends construction of the improvements during the improvements to Waukegan Road would minimize disruptions to August 18, 2003 Page 9 the area. It is estimated installation of the sidewalk along the south side of Waukegan Road and a segmental concrete block wall would cost approximately $44,700, for a total of .... $383,200 when combined with the improvements proposed by Levernier Er'arprises, Inc. City Administrator Maxeiner noted the program is time sensitive. Requiring compliance with the bidding process would delay the project a minimum of eight weeks. Staff suggests $131,438, for the costs associated with the water main come out of the Water/Sewer Fund, $170,000 would come from the TIF Fund, once the increment is sufficient to make the transfer, and the remaining $81,762 would be paid out of the General Reserve Fund. Mr. Curt Langille, developer of the Riverwalk Place Townhome development, expressed his confidence in Levernier Enterprises, Inc. Alderman Bolger stated he would normally require a project of this magnitude go to bid, but in this case he supports Levernier Enterprises' completion of the proposed improvements. Alderman Murgatroyd, concurring with Alderman Glab, opined the entire amount to fund the project be realized from TIF funds. Responding to an inquiry, City Administrator Maxeiner noted the improvements would ultimately have been normal upgrades and/or improvements to the infrastructure. City Attorney McArdle informed Council according to statute, in order to authorize Levernier Enterprises, Inc.'s completion of the Waukegan Road and water main improvements, a positive vote from five of the six alderman present would be required. Motion by Bolger, seconded by Murgatroyd, to accept Staffs recommendation and waive the bidding process and authorize Levemier Enterprises, Inc. to complete the Waukegan Road and water main improvements, in an amount not-to-exceed $383,200. Voting Aye: Bolger, Low, Murgatroyd, Condon. Voting Nay: Glab, Peterson. Absent: Wimmer. Motion denied. DESIGN AND INSTALLATION OF WATER SYSTEM TELEMETRY CONTROL UPGRADE (SCADA) SYSTEM SERVICE AGREEMENT — B & W CONTROL SYSTEMS INTEGRATION, LLC Director of Public Works Marcinko informed Council the Environmental Protection Agency (EPA) has mandated that public utilities provide increasing oversight of utility systems. It has been determined a radio telemetry system, commonly referred to as �.. SCADA (Supervisory Control and Data Acquisition) System provides for remote monitoring and control of freshwater collection and distribution throughout the municipality. The system provides for the automatic transmission of data from a remote source to a receiving August 18, 2003 Page 10 station for recording, analysis and system management. Director Marcinko noted the Water Division's utility system is spread throughout the City making radio telemetry the most reliable and cost effective means to tie each remote location back to the plant and/or administrative offices. Using a common radio channel, a computer at the water plant or other location, can query each of the remote locations for status of pumps, valves and pressures. Using the.-same radio channel the computer can control the operation of each of the components. Director Marcinko informed Council that currently all the utility sites are tied together through aging phone lines. The phone lines are frequently hit during underground excavation, which causes the water division to monitor and control the remote facilities manually. - Manual monitoring requires water division personnel to visit each site to assess system operation. Additionally, Director Marcinko noted the SCADA system would permit.-the Water Division to discover potential problems prior to matters reaching a critical stage. The SCADA system proposed in the Engineering Services Agreement from B&W Control Systems Integration, LLC consists of designing, furnishing and installing a complete SCADA system to replace the existing telemetry controls for the City's water system. Director Marcinko noted $175,000 has been included in the 2003/2004 Budget for purchase of such a system. Following a brief discussion, Alderman Glab recommended the matter be discussed further at a Public Works Committee Meeting. Alderman Bolger concurred with Alderman Glab stating he was unable to support the purchase and installation of the SCADA system at this time. City Attorney McArdle informed Council.according to statute, in order to approve the proposal by B&W Control Systems Integration, LLC the motion would require a positive vote from five of the six alderman present. Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation to approve a Service Agreement with B&W Control Systems Integration, LLC's for design and installation of a complete SCADA system, in an amount not-to-exceed $173,200. Voting Aye: Murgatroyd, Condon. Voting Nay: Bolger, Glab, Low, Peterson. Absent: Wimmer. Motion denied. ENGINEERING SERVICES AGREEMENT FOR CRESTWOOD DRIVE IMPROVEMENTS —SMITH ENGINEERING CONSULTANTS _ Director of Public Works Marcinko informed Council in 2002 the Crestwood Drive water and sewer main improvements were completed. The project consisted of replacement of the water and sewer main as well as installation of storm sewer. As part of these improvements Crestwood Drive was reconstructed from Mill Street to Logan Street. August 18, 2003 Page 11 Due to project limits from Mill Street to Logan Street, the remainder of Crestwood Drive between Logan Street and Lillian Street was not resurfaced. Director Marcinko noted this area of Crestwood Drive is in poor condition with excessive edge cracking. Director Marcinko stated the Public Works Committee recommended consideration of the project in the 2003/2004 Budget. Smith Engineering Consultants, Inc. has submitted an Engineering Services Agreement for the design of the Crestwood Drive improvements. The improvements consist of resurfacing Crestwood Drive from Lillian Street to Logan Street. In the proposed Agreement, Smith Engineering would perform all the necessary duties to prepare the specifications and design plans to facilitate the bidding process. Motion by Murgatroyd, seconded by Glab, to approve an Engineering Service Agreement with Smith Engineering Consultants, Inc. for the Crestwood Drive improvements, in an amount not-to-exceed $7,500. Voting Aye: Bolger, Glab, Low, Murgatroyd, Condon. Voting Nay: Peterson. Absent: Wimmer. Motion carried. APPROVE PURCHASE OF HOLIDAY LIGHTING DISPLAYS FOR WHISPERING OAKS PARK—TEMPLE DISPLAY, LTD. Director of Parks and Recreation Merkel informed Council the Parks and Recreation Committee considered new holiday displays for the Whispering Oaks Park at their committee meeting held on June 26, 2003. The animated Giftbox Bear and Teddy Bear Snowball Fight were the two displays favored by the Committee. The 2003/2004 Budget includes $13,500 to purchase holiday lighting displays for Whispering Oaks Park. Motion by Murgatroyd, to approve the purchase of two seasonal holiday displays from Temple Display, Ltd., in an amount not-to-exceed $12,550. Motion died for lack of a second. Motion by Glab, seconded by Bolger, to defer discussion regarding the purchase of seasonal holiday displays for Whispering Oaks Park to the Parks and Recreation Committee. Voting Aye: Bolger, Glab, Low, Peterson, Condon. Voting Nay: Murgatroyd. Absent: Wimmer. Motion carried. MAYOR— STATEMENT AND REPORT `�- Mayor Low informed Council that she and City Administrator Maxeiner met with representatives of Metra and have extended an invitation to Metra to conduct a Workshop Meeting to be held on September 15, 2003, in lieu of the Regular City Council Meeting, to August 18, 2003 Page 12 assess the status of the Johnsburg rail yard project. COMMITTEE REPORTS Alderman Murgatroyd informed Council a Finance and Personnel Committee meeting took place at 6:30 p.m. prior to this evening's Council meeting. Discussion occurred regarding the City Clerk/Collector position. He stated continued discussion regarding this matter would take place at a Committee Meeting on either September 3, 2003 or September 29, 2003, at 6:30 p.m., prior to the Council meeting. Alderman Bolger stated he would like to schedule a Public Works Committee meeting prior to the Council meeting on Monday, September 15, 2003 at 6:30 P.M. DEPARTMENT HEAD REPORTS Police Chief O'Meara stated an eight-month long narcotics investigation, conducted by the City in conjunction with the Sheriffs Department, has resulted in an arrest. Director of Parks and Recreation Merkel invited Council to participate in a boat tour of McCullom Lake on Wednesday, August 20, 2003 at 4:30 p.m. to assess excessive weed growth. He suggested anyone interested should contact his office. NEW BUSINESS Motion by Peterson, seconded by Murgatroyd, to reconsider Council's action and reopen discussion regarding the completion of the Waukegan Road street and water main improvements for an estimated $383,200 by Levernier Enterprises, Inc. Voting Aye: Bolger, Low, Murgatroyd, Peterson, Condon. Voting Nay: Glab. Absent: Wimmer. Motion carried. The discussion continued regarding completion of the Waukegan Road street and water main improvements. Alderman Peterson opined he would like to see the funds for the project come out of Tax Increment Financing (TIF) Fund. Alderman Murgatroyd stated he would support 60% of the funds coming out of Capital Development Fees and 40% of the funds originating from TIF funds. A brief discussion ensued. Motion by Bolger, seconded by Murgatroyd, to rescind the prior action of Council denying the request, and to accept Staffs recommendation to authorize Levernier Enterprises, Inc. to complete the Waukegan Road street and water main improvements, in an amount not-to-exceed $383,200. Voting Aye: Bolger, Low, Murgatroyd, Peterson, Condon. Voting Nay: Glab. Absent: Wimmer. Motion carried. August 18, 2003 Page 13 EXECUTIVE SESSION: PROPERTY ACQUISITION AND COLLECTIVE BARGAINING Motion by Murgatroyd, seconded by Condon, to go into Executive Session to discuss Property Acquisition and Collective Bargaining at 9:27 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson, Condon. Voting Nay: None. Absent: Wimmer Motion carried. . Council went into Executive Session at 9:35 p.m. Motion by Murgatroyd, seconded by Bolger, to go back into Open Session at 10:10 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson, Condon. Voting Nay: None. Absent: Wimmer Motion carried. Council went back into Open Session at 10:10 p.m. ADJOURNMENT Motion by Peterson, seconded by Murgatroyd, to adjourn the meeting at 10:12 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. The Meeting was adjourned at 10:12 p.m. MAYOR ITY CL