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Home My WebLink AboutMinutes - 10/20/2003 - City Council eo- REGULAR MEETING OCTOBER 20, 2003 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, October 20, 2003 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present- Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant Administrator Lockerby, City Clerk Jones, City Attorney McArdle, Director of Public Works Marcinko, Director of Parks and Recreation Merkel, Director of Community Development Napolitano, Director of Finance Kline. Absent: Chief of Police O'Meara. PUBLIC HEARING: REFUNDING 1999A AND 1999B SERIES INDUSTRIAL REVENUE BONDS, NIMED CORP. Mayor Low at 7:34 p.m. opened the Public Hearing regarding the refunding of the 1999A and 1999B Series NIMED Corporation Industrial Revenue Bonds. City Attorney McArdle stated he and Finance Director Kline have been working with the bond attorney regarding the refunding of the Series 1999A and 1999B NIMED Revenue Bonds. In attendance were Tim Stratton, bond counsel representing NIMED Corporation, and Eric Zornow, representing NIMED Corporation. McArdle stated Council is asked to consider this evening at a Public Hearing a resolution in support of refinancing the bonds to take advantage of favorable interest rates. City Attorney McArdle noted no liability will be incurred by the City. NIMED Corporation is simply taking advantage of municipal bond rates, should Council concur with the request. The resolution, if approved by Council, would authorize: • An intergovernmental agreement with other municipalities of which McHenry is the lead municipality; • Execution of all refinancing related documents which provide for issuance of the NIMED Corporation Industrial Revenue Bonds and bond purchase agreements, including the documents necessary to establish the contract, as prepared by bond counsel. Director of Finance Kline, for clarification, noted the bonds were previously issued in 1986 and 1999. Director Kline invited Mr. Zornow to address Council regarding the bonds being refinanced. Mr. Zornow stated the 1999 Series NIMED Bonds financed a group of medical office buildings. Mr. Zornow stated the purpose of the refunding is not to secure new money, but to take advantage of reduced interest rates. Mr. Zornow also provided Council with a brief history of the expansions recently implemented by NIMED. The amount being reissued is approximately $15.5 million. Closing costs and transaction fees have not yet been computed. Attorney McArdle noted the bond refinancing will not impact the City's debt load. The City is acting as a conduit for NIMED in the refinancing procedure. In response to an inquiry from Mayor Low, there was no one in the audience '�-- wishing to make a comment regarding this matter. City Clerk Jones stated no one had provided written or verbal comment regarding this matter in the Office of the City Clerk. October 20, 2003 Page 2 Z Motion by Murgatroyd, seconded by Wimmer, to close the Public Hearing regarding the Refunding of the Series 1999A and 1999B NIMED Corporation Industrial Revenue Bonds at 7:44 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Murgatroyd, seconded by Bolger, to pass and approve a resolution establishing: • An intergovernmental agreement with other municipalities of which McHenry is the lead municipality; • The execution of all refinancing related documents which provide for issuance of the NIMED Corporation Industrial Revenue Bonds and bond purchase agreements, including the documents necessary to establish the contract, as prepared by bond counsel. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Bolger, seconded by Condon, to approve the Consent Agenda as presented: • Resolution in support of inclusion of 3.92 acres into the Wheeler Fen Park; • Contract for installation of burglar and fire alarm equipment at Petersen Historic Farmhouse - North Shore Alarm Company; • List of Bills: GENERAL FUND A W TOOL SALES INC 92.65 AALTO, BRIAN 66.29 ACE HARDWARE, BJORKMAN'S 777.42 ACME BRICK 6 SUPPLY CO 190.90 ADAMS ENTERPRISES INC, R 140.32 ADAMS OUTDOOR POWER EQUI 167.13 ADAMS STEEL SERVICE INC 46.94 ALDRIDGE ELECTRIC INC 198.10 ALEXANDER LUMBER CO 22.95 AMERICAN TELECOMMUNICATI 278.19 ARAMARK WORK APPAREL 6 U 353.85 ARCH 229.16 B&W CONTROL SYSTEMS INTE 18,520.52 BAKER & SON CO, PETER 97.88 BAXTER S WOODMAN 3,522.83 BONCOSKY OIL COMPANY 6,679.45 BOTTS WELDING S TRUCK SE 62.00 BOULDER INVESTMENTS 1,500.00 October 20, 2003 Page 3 BREMER, CURT 88.00 BROGANS AWARDS & SPROTSW 200.00 BUSS FORD SALES 106.57 ! CENTEGRA OCCUPATIONAL HE 614.25 CERTIFIED FLEET SERVICES 18,258.13 CHICAGO COMMUNICATION SE 3,159.00 CHILD ADVOCACY CENTER OF 60.00 CHILDERS, DAYLE 189.00 CINGULAR WIRELESS 14.13 CINTAS CORPORATION #355 471.48 COMED 14,318.97 COMMUNICATIONS REVOLVING 1,646.65 CONNEY SAFETY PRODUCTS 666.19 CONSERV FS 715.00 COUGHLIN, DIANE 20.00 CRYSTAL MANOR STABLE 2,112.00 CURRAN CONTRACTING CO 1,701.70 CUSTOM VEHICLE SYSTEMS I 54.00 D & J AUTOMOTIVE SUPPLY 724.30 DALEIDEN, CATHERINE 143.00 DAMIAN, EUGENE 140.00 DOCUMENT IMAGING DIMENSI 1,365.00 DWYER, MARY 378.00 ED'S RENTAL & SALES INC 500.00 FAMILY SERVICES 2,730.00 FBI NAA 40.00 FIREGUARD OF ILLINOIS IN 50.00 FISCHER BROS FRESH 786.88 FLESCH COMPANY INC, GORD 154.08 FREUND INTERNATIONAL 476.74 GITZKE, WILLIAM 220.40 GLICK, DEBORAH A 47.91 GRAND SLAM USA 418.00 GRUENFELD, KELLY 80.00 HANSEN'S ALIGNMENT, DON 120.00 HOLIAN, CAROL 12.77 HOWENSTINE, ALICE 20.00 HUEMANN & SONS, JOSEPH H 95.00 ICI DULUX PAINT CENTERS 328.00 IPRA 307.50 J G UNIFORMS INC 3,092.94 JEWEL FOOD STORES 2,221.60 JONES TRAVEL & TOUR 595.00 KALE UNIFORMS INC 230.22 KAR PRODUCTS 282.11 KC CREATIONS 375.00 KELLY, MARCI 63.44 KIWANIS CLUB OF MCHENRY 75.00 KRIES, SUSAN 82.50 KROHN LAWN & LANDSCAPE 17,774.16 LANG PONTIAC-CADILLAC-SU 184.73 LANPHIER, JUDY 109.60 LEE & RAY ELECTRIC 25.00 LEONARDI'S FOOD SPECIALT 170.90 LETN PRIMEDIA WORKPLACE 576.00 LEWIS INTERNATIONAL INC 203.94 LIBERTY FLAG & SPECIALTY 233.25 LOCKER'S FLOWERS 124.00 LOCKERBY, JOHN T 59.62 LOW, SUSAN 152.52 M'LADY CRYSTAL LAKE 61.62 MAIL BOX MAGAZINE, THE 24.95 MAYFAIR CARPETS & FURNIT 9,512.16 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 47.72 MCHENRY COUNTY CHIEFS OF 36.00 MCHENRY COUNTY COUNCIL 0 50.00 MCHENRY 'COUNTY SUPPLY IN 1,157.84 MCHENRY FIRESTONE 28.00 MCHENRY NAPA 1,821.38 MCHENRY SPECIALTIES 70.00 MEYER JR, DONALD 336.00 MINUTEMAN PRESS OF MCH 792.16 MIONSKE INC, CHARLES A 848.09 MOLL, DALE 60.00 MONTRESSOR, ERIN 123.97 MOORE, KEVIN 258.00 .4 Z October 20, 2003 Page 4 MOTOROLA 750.00 NATIONAL BUSINESS FURNIT 75.00 NATIONAL INTERNATIONAL R 833.00 NAVAS, SERGIO 20.00 NEXTEL COMMUNICATIONS 700.97 NICOR GAS 2,370.56 NORTH EAST MULTI-REGIONA 840.00 NORTHERN KEY & LOCK INC 135.00 NORTHWEST AUTO ELECTRIC 110.00 NORTHWEST ELECTRICAL SUP 27.36 NORTHWESTERN UNIVERSITY 150.00 O'HERRON CO INC, RAY 320.40 OFFICE DEPOT INC -119.18 OHLIN SALES INC 59.05 ORIENTAL TRADING CO INC 213.40 OTT, MONICA 33.00 PACE 7,062.26 PAPROCKI, KRISTINE 41.26 PARADISE COMPUTER 133.90 PECHOUS, ROGER 15.69 PEPSI AMERICAS INC 714.45 PERKINS, MICHAEL 36.19 PETERSEN SAND & GRAVEL 192.53 PETTIBONE & CO, P F 46.90 PRECISION SHARPENING 95.20 QUINLAN PUBLISHING CO IN 149.00 R & S DISTRIBUTORS INC 158.05 RADICOM INC 115.00 RADIOSHACK CORPORATION 29.99 RELIABLE SAND & GRAVEL 38.13 RESERVE ACCOUNT 1,200.00 RIVERSIDE BAKE SHOP 80.50 ROC CONSTRUCTION SUPPLY 365.18 ROYCE, KAREN 30.00 S & S WORLDWIDE 52.92 SAM'S CLUB 338.15 SBC 4,462.50 SCHATZ, DON 195.00 SETON IDENTIFICATION PRO 167.01 SHAKESPEARE'S CHILD ACAD 2,073.00 SHERMAN MECHANICAL INC 1,018.79 SHICK SCHOOL SUPPLY 51.26 SKILLPATH SEMINARS 199.00 SMITHMEYER, MARGUERITE 103.00 SOMMERFELD, TRACY 47.00 SSMG 1,124.37 STAN'S FINANCIAL SERVICE 278.00 SUMMERS PORTABLE TOILETS 456.00 THEODORE POLYGRAPH SERV 100.00 TONYAN & SONS, WILLIAM 1,500.00 TRAFFIC CONTROL & 1,165.07 WATER PRODUCTS - AURORA 108.57 WIGMAN, GARY R 81.78 WILLIAMS ELECTRIC SERVIC 1,283.40 WITT, CINDY 31.94 WOLF CAMERA & VIDEO 25.99 YOUNG, TIMOTHY B 201.93 ZMT INC 1,264.00 ZUKOWSKI ROGERS FLOOD & 5,251.25 DEVELOPER DONATION FUND SMITH ENGINEERING CONSUL 825.55 THREE D DEISGN STUDIO LL 3,880.85 TIF FUND STS CONSULTANTS LTD 5,138.11 VOA ASSOCIATES INC 24,647.95 ZUKOWSKI ROGERS FLOOD & 150.00 DEBT SERVICE-1997A FUND -" BANK ONE TRUST COMPANY N 64,375.00 DEBT SERVICE-2002 FUND BANK ONE TRUST COMPANY N 76,456.26 CAPITAL IMPROVEMENTS FUND BAXTER & WOODMAN 14,184.90 October 20, 2003 Page 5 FRANZEN CONSTRUCTION, D 81,726.12 LANDSCAPE RESOURCES INC 31,553.91 SMITH ENGINEERING CONSUL 9,422.93 WATER/SEWER FUND ACE HARDWARE, BJORKMAN'S 552.92 ALEXANDER CHEMICAL CORP 1,926.00 AMERICAN TELECOMMUNICATI 21.19 AQUAPREP 4,335.00 ARAMARK WORK APPAREL & U 107.92 ARCH 37.43 B&W CONTROL SYSTEMS INTE 393.36 BAXTER & WOODMAN 2,383.31 BONCOSKY OIL COMPANY 647.38 BOTTS WELDING & TRUCK SE 68.50 BOU-MATIC 2,665.00 CINTAS CORPORATION #355 264.18 COMED 29,263.49 CRAFT CONCRETE PRODUCTS 1,017.10 CRESCENT ELECTRIC SUPPLY 29.70 D,&, J AUTOMOTIVE SUPPLY 133.34 D'ANGELO NATURAL SPRING 56.80 EAST JORDAN IRON WORKS 723.76 FLOWERWOOD 319.92 FOXCROFT MEADOWS INC 70.70 FREUND INTERNATIONAL 314.12 HARRISON & ASSOCIATES IN 1,500.00 KROHN LAWN & LANDSCAPE 1,809.17 KTD INC 129.27 LANG CHEVROLET INC, GARY 340.00 LEWIS INTERNATIONAL INC 82.88 MACE, DOUG 22.00 MAPLE CONSTRUCTION 1,040.00 MCHENRY COUNTY SUPPLY IN 1,255.50 MCHENRY ELECTRIC & SUPPL 203.28 MCHENRY NAPA 104.12 MEYER MATERIAL COMPANY 1,374.06 MID AMERICAN WATER OF WA 456.00 MINARIK 127.41 NATIONAL WATERWORKS 3,436.25 NICOR GAS 292.94 NORTH SUBURBAN WATER 45.00 NORTHWEST ELECTRICAL SUP 126.21 OFFICE DEPOT INC 95.78 OLSEN SAFETY EQUIPMENT C 154.25 PETERSEN SAND & GRAVEL 234.74 RESERVE ACCOUNT 300.00 RICHARDSON ENTERPRIZES 187.75 SBC 1,448.95 SETTLERS HILL RDF 4,843.50 USA BLUEBOOK 293.05 WATER PRODUCTS - AURORA 538.52 XENCOM 60.00 ZMT INC 20.00 BOND & INTEREST FUND BANK ONE TRUST COMPANY N 58,531.25 UTILITY IMPROVEMENTS FUND BAXTER & WOODMAN 4,811.49 RISK MANAGEMENT FUND CENTEGRA OCCUPATIONAL HE 297.15 HILLER & SON INC, GEORGE 425.00 MCHENRY AUTO BODY CO INC 303.85 NORTHERN ILLINOIS MEDICA 45.25 INFORMATION TECHNOLOGY FUND ARCH 22.91 CDW GOVERNMENT INC 293.39 HARRIS, TIMOTHY 245.00 OFFICE DEPOT INC 432.45 PARADISE COMPUTER 486.85 1� SBC 179.85 STANS OFFICE TECHNOLOGIE 1,534.00 DEVELOPMENTAL ESCROW October 20, 2003 Page 6 CAMERON, MARK 600.00 RETAINED PERSONNEL ESCROW BAXTER & WOODMAN 24,256.53 BONCOSKY OIL CO 125.00 ZUKOWSKI ROGERS FLOOD & 1,316.25 GRAND TOTALS 645,860.92 FUND TOTALS GENERAL FUND 173,741.37 DEVELOPER DONATION FUND 4,706.40 TIF FUND 29,936.06 DEBT SERVICE-1997A FUND 64,375.00 DEBT SERVICE-2002 FUND 76,456.26 CAPITAL IMPROVEMENTS FUND 136,887.86 WATER/SEWER FUND 65,851.75 BOND & INTEREST FUND 58,531.25 UTILITY IMPROVEMENTS FUND 4,811.49 RISK MANAGEMENT FUND 1,071.25 INFORMATION TECHNOLOGY FUND 3,194.45 DEVELOPMENTAL ESCROW 600.00 RETAINED PERSONNEL ESCROW 25,697.78 GRAND TOTALS 645,860.92 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon Voting Nay: None. Absent: None. Motion carried. REQUEST FOR CLASS F2 LIQUOR LICENSE — TOOL LAND, 2350 WEST ROUTE 120 AND ORDINANCE INCREASING CLASS F2 LIQUOR LICENSES FROM TEN TO ELEVEN In attendance was Mr. Dave Zickus, owner and proprietor of Tool Land located at 2350 West Route 120. Mayor Low stated she has met with Mr. Zickus who has paid the appropriate liquor license application and fees and submitted to fingerprinting. Mayor Low noted Mr. Zickus has agreed to send all Tool Land employees to the next available BASSETT training class. A Class F2 Liquor License permits the retail sale of alcoholic beverages in package only at locations where more than 50% of the public sales area is devoted to goods and commodities other than alcoholic liquor. Mayor Low stated it is her recommendation to approve the request for a Class F2 Liquor License and to pass an ordinance increasing the number of Class F2 Liquor Licenses from ten to eleven. In response to Alderman Bolgees inquiry, Mr. Zickus stated he owns two other Tool Land facilities, both of which provide packaged alcoholic liquor retail sales. Alderman Glab expressed his concern regarding the number of liquor licenses being granted in the community. Alderman Wimmer concurred with Alderman Glab. Motion by Condon, seconded by Murgatroyd, to accept the Mayor's recommendation to approve a Class F2 Liquor License for Tool Land Inc, located at 2350 West Route 120, ' and to pass and approve an ordinance increasing the number of Class F2 Liquor Licenses from ten to eleven. October 20, 2003 Page 7 Voting Aye: Bolger, Low, Murgatroyd, Peterson, Condon. Voting Nay: Glab, Wimmer. Absent: None. Motion carried. REQUEST FOR VARIANCES AND FINAL PLAT APPROVAL — KIMBALL HILL HOMES, SHAMROCK FARMS NEIGHBORHOOD_2 In attendance was Scott Viger of Kimball Hill Homes. Director of Community Development Napolitano stated Kimball Hill Homes is in the process of developing Neighborhood 2 of Shamrock Farms. The Planning and Zoning Commission on October 2, 2003 held a Public Hearing and recommended approval of variances to permit a 25 foot front yard setback and multiple buildings on a zoning lot. In addition, the Commission recommended approval of the Shamrock Farms Neighborhood 2 Final Plat prepared by Manhard Consulting, dated 9/8/03. Director Napolitano stated it is Staffs recommendation to approve the variances and the final plat of subdivision. Alderman Glab expressed his concern regarding construction of row houses set back only 25 feet from the roadway. He suggested the multi-family units should be constructed on individual lots as opposed to several buildings on one zoning lot. Referencing the annexation agreement, Alderman Glab stated up to 100 units are permitted in Neighborhood 2. He suggested the density is too great and he could not support the final plat and variances as presented. — Alderman Murgatroyd inquired why some of the townhomes faced each other rather than the street. Mr. Viger stated buildings 4 and 5 as well as 10 and 11 are perpendicular to the loop street. He stated this provided a courtyard for the units contained in these buildings and removes the driveways from the public street. Additionally, Mr. Viger noted there would be more open spaces adjacent to buildings 5 and 10 as a result of the proposed final plat. In response to Alderman Murgatroyd's inquiry, Director Napolitano stated the variance to permit a 25 foot setback as opposed to the required 30 foot setback, is desirable to provide additional separation between the units and Curran Road. Backyard decks could be enjoyed more if the buildings are set back five more feet from Curran Road, which results in five feet less to the internal loop road. Director Napolitano noted the 25 foot setback allows for more open space at the rear of all buildings, even those constructed on the internal portion of the loop road. Citing property constraints such as the large berm on the western property boundary, the drainage area to the north, and the general shape of the lot, Director Napolitano stated the property has inherent constraints which would support the request for the 25 foot variance. Alderman Wimmer stated 100 units on 20 acres is a very dense townhome development. He suggested there were ways to accommodate the property without benefit of the setback variance. Alderman Wimmer stated he could not support the variance which would ultimately shorten the length of driveways. Alderman Peterson echoed Alderman Wimmer's concern regarding the loss of five feet of parking in the front of the units should the variance be granted. In response to Alderman Peterson's inquiry, Director Napolitano stated the residents would most likely be October 20, 2003 Page 8 unable to park two vehicles in tandem on a 25 foot driveway. Mr. Viger stated 428 parking spaces are shown on the plan for 100 residences. Parking needs will be met. Mr. Viger also noted the density of this portion of the project is 4.8 units per acre. Alderman Condon stated her preference for a reduction in density of townhomes in Neighborhood 2. She suggested buildings 4 and 5 be eliminated and replaced with one building facing the loop road. Similarly, she suggested buildings 10 and 11 be replaced with one building as well. Alderman Bolger encouraged support of Staffs recommendation to grant the variances as requested. Alderman Glab inquired if the City has investigated the traffic pattern impact in the area once this neighborhood has been built. Matters such as three-way stop intersection, stacking space to Dartmoor Drive, etc. should be investigated. Director Marcinko stated on November 3, 2003 a Shamrock Farms stop sign survey provided by Manhard Consultants will be submitted for Council review. Director Marcinko noted the survey indicates one southbound stop sign on the loop roadway as it intersects with Dartmoor Drive. Some discussion followed regarding the traffic flow of the loop roadway and need for a possible three-way stop intersection on Dartmoor Drive. Alderman Glab noted there should be an emergency access way into this neighborhood should the loop roadway be blocked. Mr. Viger noted discussions have occurred with Fire District officials who agreed an emergency access drive would be desirable. Alderman Glab inquired as to the radius of the loop road and suggested the radius was too tight for the development. Director Marcinko responded the engineering for the development has been approved by City engineers. Alderman Glab opined the proposed tree rows could inhibit the sight line to Curran Road once the trees are mature. In response to Alderman Murgatroyd's inquiry, Mr. Viger stated the parking spaces were computed as two in the garage, two in the drive, as well as the 28 guest parking spaces allocated on the plat. Alderman Murgatroyd stated the proposed landscaping plan was good. In response to Alderman Peterson's question, Director Napolitano stated if the buildings were set back the required 30 feet from the front building line, there would be no encroachment into the required rear yard. Some discussion occurred regarding the proposed setback between buildings 16 through 25 on the inner portion of the loop. Following an inquiry, Mr. Viger responded there would be a two- and three-bedroom mix of units in the development. Alderman Condon opined an emergency access drive be located somewhere on the , plat. She inquired if a yield sign could be located at the internal three-way intersection. Director Marcinko stated a recommendation would be included on the stop sign prepared by Manhard Consulting. October 20, 2003 Page 9 Some discussion followed regarding the proposed berm to be sited on the open space parklands. Director of Parks and Recreation Merkel stated the berm would be an asset to the park. Additionally, Mr. Viger noted the Fire_District has tentatively approved the locating of a berm along the eastern boundary of the proposed site within the Shamrock Farm Development. In response to Alderman Condon's inquiry, Mr. Viger stated his willingness to include a condition that the subject plat be approved subject to inclusion of an emergency access as mutually agreed upon by the City of McHenry and. McHenry Township Fire District. Alderman Glab stated he did not recollect the preliminary plat of Neighborhood 2 being presented to Council for approval. Motion by Condon, seconded by Bolger, to accept the recommendation of the Planning and Zoning Commission, and to direct Staff to prepare an ordinance granting a variance to permit a front yard setback of 25 feet and to allow multiple buildings on a zoning lot in Shamrock Farms Neighborhood 2, and to approve Shamrock Farms Neighborhood 2 Final Plat prepared by Manhard Consultants, dated 9/8/03, subject to the inclusion of an emergency access as mutually agreed upon by the City of McHenry and McHenry Township Fire Protection District, and that the Final Plat be recorded within six months of Council approval. Voting Aye: Bolger, Low, Peterson, Condon. Voting Nay: Glab, Murgatroyd, Wimmer Absent: None. Motion carried. RATIFICATION OF 2004-2005 NISRA BUDGET Director of Parks and Recreation Merkel stated the City of McHenry has been a participatory member of the Northern Illinois Special Recreation Association (NISRA) since 1993. As a member, the City is responsible for a pro rata share of the membership dues and budget each fiscal year. He noted the actual amount of dues paid will be subject to adjustment based upon actual growth in equalized assessed valuation. The amount being proposed this evening is an estimation based upon a 6% assumed growth rate. Staff is recommending ratification of the proposed 2004-2005 NISRA Budget including membership dues in the amount of$82,678 as presented. In response to Alderman Bolger's inquiry, Director Merkel stated he could supply Council with historical data regarding the number of City participants in NISRA programs. This information would be made available in this week's Friday Report. . In response to Alderman Murgatroyd's inquiry, City Administrator Maxeiner stated the budgeted amount for the NISRA budget in the current year was $64,800 with an actual -�„ amount of$76,200. October 20, 2003 '¢ Page 10 Motion by Bolger, seconded by Murgatroyd, to accept Staffs recommendation to ratify the 2004-2005 NISRA budget including City of McHenry membership dues in the amount of$82,678 with the understanding there could be an adjustment to the dues based upon actual growth in equalized assessed valuation for the 2004-2005 fiscal year. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion failed. REQUEST TO ADVERTISE FOR BID — SOUTH WASTEWATER TREATMENT PLANT EXPANSION Director of Public Works Marcinko reminded Council at its November 4, 2002 meeting approval was granted to award the contract to design the South Wastewater Treatment Plan Expansion to Baxter and Woodman. Baxter and Woodman has completed the design. It is Staffs recommendation to authorize Baxter and Woodman to advertise for bids for the construction of the proposed expansion to the South Wastewater Treatment Plant. On a side note, Director Marcinko stated the expansion improvements would be substantially completed by March 5, 2005. Alderman Glab inquired as to the status of the survey which was to be conducted regarding the possibility of moving all wastewater operations to the south plant and eliminating the central plant. City Administrator Maxeiner responded the survey results are expected in mid-November. Motion by Bolger, seconded by Murgatroyd, to accept Staffs recommendation and authorize Baxter and Woodman to advertise for bids for the construction of the proposed expansion to the South Wastewater Treatment Plant. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon Voting Nay: None. Absent: None. Motion carried. CONTRACT FOR FURTHER EXPLORATION OF WATER SUPPLY WELL NO. 12 — LAYNE-WESTERN Director Marcinko noted on March 3, 2003 Council approved a contract with Layne- Western in the amount not-to-exceed $73,112 to conduct exploration for a site for City Well No. 12. To date the requested 1000 gallons per million (gpm) well rate has not been achieved. Staff is recommending the authorization of an additional $40,000 to continue the exploration for an acceptable well site in the area west of Boone Creek in Fox Ridge Park. Motion by Glab, seconded by Wimmer, to authorize the continued exploration of a location for Water Supply Well No. 12 in the area west of Boone Creek in Fox Ridge Park in an amount not-to-exceed $40,000 to Layne Western Company. t October 20, 2003 Page 11 Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon Voting Nay: None. Absent: None. Motion carried. FINAL PAYMENT FOR PONCA STREET WATER MAIN EXTENSION PROJECT — BERGER EXCAVATING Director Marcinko reminded Council at its June 16, 2003 regularly scheduled meeting, a contract was awarded to Berger Excavating for the construction of the Ponca Street Water Main Extension in the amount of $27,105. The cost of the project has increased due to the quantities of asphalt required for a large patch on Lillian Street as well as additional work needed for lowering the water main in order to provide adequate protection from the Lillian Street drainage ditch. The cost of the project overrun is $3,334 for a total of $30,439. Director Marcinko noted the contract specified unit pricing and was therefore subject to change. Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation and authorize final payment to Berger Excavating in an amount not-to-exceed $30,439 for the Ponca Street Water Main Extension Project. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon Voting Nay: None. Absent: None. Motion carried. 2002-2003 ANNUAL TREASURER'S REPORT Director of Finance Kline stated the City's Annual Treasurer Report is one of the regulatory fillings required pursuant to Illinois State Statutes. The report must include: • The source of revenues; • The list of vendors paid in excess of$2,500 during the fiscal year; • The compensation paid to employees and officials; • Summary of operations providing an overview of the completed audit report. Director Kline stated City Treasurer Welter was unable to attend this evening's meeting, however, he will be making a presentation and report sometime in November. Staff is recommending the approval of the Annual Treasurer's Report as provided and authorization to publish it in the local newspaper as provided by Statute. Motion by Murgatroyd, seconded by Wimmer, to accept Staffs recommendation and to approve the Annual Treasurer's Report as presented and to authorize its publication in the local newspaper as required by Illinois State Statute. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon Voting Nay: None. �.- Absent: None. Motion carried. October 20, 2003 Page 12 City Administrator Maxeiner noted Treasurer Welter will provide a more detailed and thorough analysis of revenues/expenditures to Council in November. In response to Alderman Glab's inquiry, Director Kline stated the Motor Fuel Tax is paid on a per capita rate as recorded with the State of Illinois. Alderman Glab suggested the Staff research the lack of increase in Motor Fuel Taxes paid to the City. MAYOR—STATEMENT AND REPORT Mayor Low read into the record a Proclamation declaring October 25, 2003 "Make a Difference Day" in the City of McHenry. Mayor Low noted there would be a collection bin located in the City's Police Department to afford McHenry residents an opportunity for canned good/nonperishabje item dgpations as part of Make a Difference Day. COMMITTEE REPORTS Public Works Committee Chairman Alderman Bolger scheduled a Public Works Committee Meeting for Monday, November 10, 2003 at 6:30 p.m. in the Aldermen's Conference Room. Finance and Personnel Committee Chairman Alderman Murgatroyd reported a Finance and Personnel Committee was held this evening just prior to the Council Meeting. He noted there would be a recommendation to Council to discuss adjustments to the City Clerk's position. ,— DEPARTMENT HEAD REPORTS Director of Community Development Napolitano reported the October 27, 2003 Committee of the Whole Meeting has been canceled. NEW BUSINESS Alderman Bolger inquired if there was any further information available regarding the Pacini Commerce Center. City Administrator Maxeiner stated the City has not been. contacted by the Pacini's regarding the Commerce Center. There is talk the Pacini's have contacted another government entity regarding annexation and the Pacini's have been rejected and told to negotiate with the City of McHenry. Alderman Bolger encouraged Staff to make every effort to bring the Pacini's back to the City for further discussion. Alderman Peterson inquired if there were any snow/winter plans available regarding the Route 120 construction. Director Marcinko stated the Street Division is pursuing a backup plan in the event Illinois Department of Transportation (IDOT) does not adequately address the needs of the community. A copy of the backup plan would be provided to Council in the Friday Report as soon as the plan is created. Mayor Low stated the monthly meetings with IDOT and its contractor have been well attended by business owners, Staff, elected officials and local residents. The City has made it abundantly clear to IDOT what City expectations are regarding IDOT's handling of this project. Alderman Condon, as Council representative to the McHenry Area Youth Commission, announced today was the Red Ribbon Kickoff sponsored by the Commission. October 20, 2003 Page 13 ADJOURNMENT Motion by Wimmer, seconded by Murgatroyd, to adjourn the meeting at 9:04 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 9:04 p.m. 1 MAYOR C�)K