HomeMy WebLinkAboutMinutes - 01/07/2002 - City Council REGULAR MEETING
JANUARY 7, 2002
�— The Regular Meeting of the McHenry City Council was called to order by Mayor
Althoff, at 7:30 P.M. on Monday, January 7, 2002 in the Council Chambers of the Municipal
Center. At roll call the following Aldermen were present: Bolger, Glab, Low, Murgatroyd,
Wimmer. City Staff in attendance were: City Administrator Lobaito, City Clerk Jones, City
Attorney McArdle, Director of Public Works Batt, Director Community Development
Napolitano and Director of Parks and Recreation Merkel. Absent: None.
Mayor Althoff noted Riverwood School Cub Scout Pack 214 was in attendance and
requested they lead the Council in the Pledge of Allegiance.
PRESENTATION
Mayor Althoff recognized Committee Chair of the Blackhawk Area Council and Pack
Leader, William Baird. Mr. Baird introduced Nick Provenzano who explained the
Riverwood School Cub Scout Pack 214 wished to present a tribute to the McHenry Police
Department and Fire Protection District whom they considered to be Hometown Heroes.
McHenry Police Officer Tom Walsh and Fire Chief Wayne Amore accepted the oversized
thank you cards on behalf of the Police and Fire Departments.
TEN MINUTE PUBLIC INPUT
Dennis Leo, a resident of 710 Country Club Drive, requested Council take note of
flooding experienced at his residence over the last two years. Mayor Althoff informed Mr.
Leo Council is familiar with the drainage issues in the subdivision.
CONSENT AGENDA:
Motion by Glab, seconded by Low, to approve the Consent Agenda, as presented;
■ Authorize the purchase of Police Department replacement furniture, not to
exceed $8,102.22;
■ Approve final payment to CB&I Construction for east side elevated water storage
tank, not to exceed $67,400;
■ Approve final change order to Thelen Sand and Gravel for Edgebrook Drainage
improvements, not to exceed $31,453.77;
■ Approve request to advertise for bids, painting of Sioux Lane Water Tower;
■ Approve request to waive bids for carpeting of Municipal Center, 2nd Floor, and
award contract to Mayfair Carpeting, not to exceed $10,454.21;
■ Approve request for reduction of Inland Business Park Phase 2 Construction
Guarantee, in the amount of$62,084.45;
■ Approve change order from George Kennedy Construction Co. for North
Interceptor Sewer, not to exceed $19,262.44;
■ Authorize execution of Hickory Creek Farm Lease Agreement;
■ Approve as-needed checks for approval:
GENERAL FUND
FIRST MIDWEST BANK 70.24
PETERSEN, ROBERT G 3,033.20
RESERVE ACCOUNT 1,200.00
UNITED STATES LIFE INSUR 891.00
FOP UNITS I/II 1,419.00
IMRF 34,836.16
MCPOA 554.30
NATIONAL GUARDIAN LIFE I 148.83
NCPERS GROUP LIFE INS. 282.00
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TEAMSTERS LOCAL UNION #3 3,483.50
UNITED WAY OF MCHENRY CO 366.00
APWA 100.00
FBI NAA 18.00
FIRST NAT'L BANK OF MCH 300,000.00
HUSCH, LEONA 484.00
ILLINOIS DEPARTMENT OF 556.00
ILLINOIS STATE POLICE 38.00
MCHENRY COUNTY COLLEGE 483.00
NWBOCA 60.00
PAPROCKI, KRISTINE 5,220.00
PETTY CASH FUND 194.70
POSTMASTER MCHENRY IL 1,542.47
SAM'S CLUB 86.45
SECRETARY OF STATE 80.00
SECRETARY OF STATE/INDEX 20.00
SOLES 6 SPOKES 15.00
DEVELOPER DONATION FUND
FENCE CONNECTION INC 18,513.60
PETERSEN, ROBERT G 3,033.20
STREET IMPROVEMENTS FUND
TESTING SERVICE CORP 20,034.56
WATER/SEWER FUND
LANG CHEVROLET INC, GARY 29,526.00
RESERVE ACCOUNT 300.00
UNITED STATES LIFE INSUR 145.80
HARRISON JR, JOHN J 40.00
NORTH SUBURBAN WATER 20.00
POSTMASTER MCHENRY IL 420.00
RISK MANAGEMENT FUND
WETTERQUIST, DIANE 210.16
RETAINED PERSONNEL ESCROW
MCHENRY COUNTY RECORDER 23.00
GRAND TOTALS 427,448.17
FUND TOTALS
GENERAL FUND 355,181.85
DEVELOPER DONATION FUND 21,546.80
STREET IMPROVEMENTS FUND 20,034.56
WATER/SEWER FUND 30,451.80
RISK MANAGEMENT FUND 210.16
RETAINED PERSONNEL ESCROW 23.00
TOTALS 427,448.17
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
AGREEMENT BETWEEN PACE AND CITY OF MC HENRY FOR ASSISTANCE IN
LOCAL EMERGENCIES AND EVACUATIONS
City Administrator Lobaito advised Council of a Hold Harmless Agreement received
from Pace Suburban Bus Division of the Regional Transportation Authority (PACE). The
Agreement, if executed with the City of McHenry, would hold PACE harmless from claims
for injuries, losses or any other cause of action, in the event they provide assistance in a "1
local emergency and/or evacuation occurring in the City of McHenry.
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�-' Responding to Alderman Glab's inquiry, Mayor Althoff announced her intention to
appoint a new Emergency Services Disaster Agency (ESDA) Coordinator. Mayor Althoff
noted the coordinator will be responsible for the management of emergency assistance
during a crisis.
Motion by Bolger, seconded by Low, to authorize the Mayor's execution of the Hold
Harmless Agreement between PACE and the City of McHenry, which would hold PACE
harmless from claims for injuries, losses or any other cause of action, in the event they
provide assistance in a local emergency and/or evacuation occurring in the City of
McHenry, subject to review and revision by City Attorney McArdle.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR EXPANSION OF CONDITIONAL USE - GLS CORPORATION, 833
RIDGEVIEW DRIVE
The Petitioner, GLS Corporation, was represented by Vice President Richard
Przeworski and Owner and Chief Executive Officer Chris Smith. Mr. Przeworski addressed
Council stating GLS specializes in the compounding of soft rubbery plastics, producing
plastic pellets, which are sold to manufacturers of end products. Mr. Przeworski explained,
due to growth of the business, GLS is requesting an expansion of the existing conditional
use permit to erect three additional silos directly to the east of the existing silos in the rear
northeast corner of the building. The new silos would be 35 feet in height, located on a
concrete slab, surrounded by a chain link fence with screening to match the existing silos
for the storage of plastic pellets.
Responding to Alderman Glab's inquiry, Mr. Przeworski stated evergreen trees
would be planted to conform with the landscape of the existing silos.
Director of Community Development Napolitano advised Council there have been
no complaints regarding the existing three silos, which have had a negligible external
impact on surrounding properties. He noted Staff recommended Council approve the
expansion of the existing conditional use permit, placing the same conditions as originally
imposed on the conditional use permit:
1. The outdoor storage silos shall be located in the same general area as
depicted on the plat of survey, attached and appended to the Ordinance as
Exhibit B;
2. The outdoor storage silos shall have a maximum height of forty-five feet;
3. The outdoor storage silos shall be enclosed by an eight foot high screen
fence which matches the color and/or materials of the principal building on
the site;
4. There shall be no more than six outdoor storage silos located on this
property;
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5. A minimum of six evergreen trees, spaced evenly and. with a height of at least
six feet at planting, shall be planted and maintained around the area where
the silos will be located.
Motion by Bolger, seconded by Glab, to direct Staff to prepare an ordinance
authorizing the expansion of the existing conditional use permit for outside bulk storage
silos at 833 Ridgeview Drive, with the same conditions imposed on the original conditional
use permit:
1. The outdoor storage silos shall be located in the same general area as depicted on the
plat of survey, attached and appended to the Ordinance as Exhibit B;
2. The outdoor storage silos shall have a maximum height of forty-five feet;
3. The outdoor storage silos shall be enclosed by an eight foot high screen fence which
matches the color and/or materials of the principal building on the site;
4. There shall be no more than six outdoor storage silos located on this property;
5. A minimum of six evergreen trees, spaced evenly and with a height of at least six feet
at planting, shall be planted and maintained around the area where the silos will be
located.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer
Voting Nay: None..
Absent: None.
Motion carried.
YEAR 2002 DIAL-A-RIDE LOCAL SHARE AGREEMENT BETWEEN PACE AND THE
CITY OF MC HENRY
City Administrator Lobaito informed Council the City of McHenry has since 1987
annually entered into a Local Share Agreement with Pace Suburban Bus Division of the
Regional Transportation Authority (PACE) for the Dial-A-Ride curb-to-curb program. The
program is funded through a mixture of user fees, PACE subsidies and a local share
portion. The funding mix for the calendar year 2002 with an estimated program cost of
$198,844 is as follows:
Amount Percentage
• Rider Fares/Fees $ 14,255.00 7.0%
• PACE Subsidy 130,995.00 66.0%
• Local Share 53,594.00 27.0%
$198,844.00 100.0%
Riders are arranged through a service provider under contract with PACE. Staff
provided the following fare rate comparisons:
1987 2000 2001 2002
Full Fare $1.50 $1.75 $1.75 $1.75
Reduced Fare .75 .75 .75 .75
Transfer .10 .10 .10 .10
Reduced Transfer .05 .05 .05 .05
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Reduced fare rates apply to senior citizens, persons with disabilities, students and
children between the ages of seven and eleven.
Mayor Althoff noted a decrease in the estimated program cost from $208,351 in
year 2001.
Alderman Glab requested an update on the City of McHenry's Senior Service Bus
Voucher Program, inquiring whether the program is being utilized by residents. City Clerk
Jones was directed to provide Council with a recap of the Voucher Program from initiation
to date. This information will be provided in the weekly report sent to Council on Friday,
January 11, 2002.
Motion by Bolger, seconded by Wimmer, to approve the 2002 Local Share
Agreement between PACE and the City of McHenry as presented in an amount not to
exceed $53,594.00.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer
Voting Nay: None
Absent: None
Motion carried.
ENGINEERING CONTRACT FOR 2002 STREETS PROGRAM - SMITH ENGINEERING
CONSULTANTS, INC.
Director of Public Works Batt informed Council of the receipt of Smith Engineering's
estimate for the final engineering of the 2002 Street Program. Director Batt explained the
preliminary contract provided the entire scope of work for each street and the final
engineering provides the design of each street, pavement cores, bidding documents and
final plans including specifications. Director Batt stated this is a lump sum contract,
budgeted in the amount of$1.8 million in the Street Improvement Fund noting the contract
is at 7% of the estimated contractual amount. Typically Motor Fuel Tax projects are
engineered at 9% of the estimated contractual amount.
In response to Alderman Murgatroyd's inquiry, Director Batt noted the project was
MFT approved.
Motion by Glab, seconded by Murgatroyd, to approve the Engineering Agreement
between Smith Engineering Consultants and the City of McHenry for the 2002 Street
Program, in an amount not to exceed $117,296.00.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer
Voting Nay: None.
Absent: None.
Motion carried.
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EXECUTION OF ADDENDUM NO. 1 TO CONTRACT FOR MC CULLOM LAKE
ROAD/ROUTE 31 IMPROVEMENTS - SMITH ENGINEERING CONSULTANTS
Director of Public Works Batt reminded Council on October 5, 2001 the City entered
into a contract with Smith Engineering Consultants for the purpose of Phase II engineering
for the intersection improvements at Route 31 and McCullom Lake Road. Director Batt
noted the scope of the project has expanded, requiring revisions and additions to the
original contract, resulting in a revised contract value of$233,263.29.
Director Batt stated the general increase in engineering costs is due to the
following:
• Coordination of right-of-way acquisition $86,468.64
• Funding submittal assistance 7,664.50
• Sanitary sewer interceptor design 3,225.00
$97,358.14
City Administrator Lobaito advised Council the utilization of federal funds for a right
of way acquisition process must follow State and Federal regulations to assure federal
funding is not jeopardized. City Administrator Lobaito added attempts to acquire additional
funding for the 2002 Street Project through the McHenry County Council of Mayors and
Chicago Area Transportation Study's (CATS) Congestion Mitigation Air Quality Program
are being explored by Staff. City Administrator advised Staff would keep Council informed
of any progress.
Motion by Murgatroyd, seconded by Low, to authorize the Mayor's execution of the
Agreement for Consultant Services, Addendum No. 1, between Smith Engineering
Consultants, Inc. and the City of McHenry, for the Right of Way Coordination for McCullom
Lake Road Route 31 Improvements, in an amount not to exceed $97,358.14.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer
Voting Nay: None.
Absent: None.
Motion carried.
PURCHASE OF WATER METERS/TRANSPONDERS FROM MIDWEST METER INC.
Assistant Director of Public Works Marcinko informed Council the City of McHenry
is planning to terminate NICOR Gas Company's agreement to read the City customers'
water meters in February 2002. Assistant Director Marcinko explained a changeout is
taking place of water metering equipment throughout the City to effectuate remote reading
by City employees from a vehicle as the vehicle passes the customer's building. Assistant
Director Marcinko stated the new equipment is sometimes compatible with the customer's
existing water meter. Due to the special nature of the equipment it is not possible to seek
competitive bids. Assistant Director Marcinko advised Council $200,000 was budgeted for
this equipment in the 2001/2002 Budget. It is Staffs recommendation to waive the bidding
requirements for the purchase of water meters and transponders from Midwest Meter Inc.
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Motion by Bolger, seconded by Glab, to waive the bidding requirements and
approve the purchase of water meters and transponders from Midwest Meter, Inc., in an
amount not to exceed $116,730.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer
Voting Nay: None.
Absent: None.
Motion carried.
AWARD OF BID FOR POLICE DEPARTMENT RADAR TRAILER - KUSTOM SIGNALS
City Administrator Lobaito reiterated Council's authorization, at its October 29, 2001
regularly scheduled meeting, to seek competitive bids for the purchase of a radar trailer. It
was noted funding for the radar trailer was received from member initiative funds
sponsored by State Representative Franks.
City Administrator Lobaito noted bid specifications were prepared, sought and
opened on November 27, 2001. He noted of the three bids received, Kustom Signals was
the only vendor who met all specifications. City Administrator Lobaito informed Council
$14,000 was included in the 2001/2002 Budget for purchase of the radar trailer. It is Staffs
recommendation to award the bid for the purchase of a radar trailer to Kustom Signals in
an amount not-to-exceed $11,170.
Motion by Low, seconded by Murgatroyd, to approve the award of bid for the
purchase of one Police Department Radar Trailer to Kustom Signals, in an amount not-to-
exceed $11,170.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR—STATEMENT AND REPORT
Mayor Althoff informed Council advertisement has been published for the position of
Chief of Police for the City of McHenry.
Mayor Althoff reminded Council at the December 17, 2002 City Council meeting
Council discussed the possibility of revising the ordinance regarding the involvement of the
Police Commission in the hiring process for a Chief of Police. Mayor Althoff opined the
loss of former Police Commission Chairman Timothy Wirfs has somewhat hindered the
search process. She acknowledged a number of applications have been received from
individuals expressing interest and an appointment to the Police Commission will be made
shortly. Mayor Althoff requested Council's authorization to enlist the assistance of a
professional search firm to aid in the process of seeking a Chief of Police for the City of
McHenry. Some discussion followed.
Alderman Bolger opined a search firm may be unnecessary.
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Alderman Murgatroyd stated no apparent reason has presented itself to change the "1
ordinance. He opined the Police Commission, or an outside search firm, may be more
objective in their choice of individuals for the position of Chief of Police.
Alderman Low concurred with Alderman Murgatroyd and inquired as to the scope of
services a search firm would provide.
Mayor Althoff, explained a search firm would work directly with the Police
Commission, who would assist the Commission in narrowing the search. The Police
Commission would then provide recommendations and a short list of candidates to the
Mayor. The final decision regarding the appointment of a Chief of Police would be made
by the Mayor. A lengthy discussion followed regarding repealing the ordinance and a
search firm's involvement in the selection of a Chief of Police.
Mayor Althoff reminded Council of their desire for the expeditious hiring of a Chief of
Police, stating the deadline for submittal of applications for the position is February 8,
2002.
Motion by Bolger, seconded by Glab, to direct Staff to prepare an ordinance
eliminating participation of the Police Commission in the selection process of a Chief of
Police for the City of McHenry.
Voting Aye: Bolger, Glab.
Voting Nay: Low, Murgatroyd, Wimmer.
Absent: None.
Motion denied.
Motion by Murgatroyd, seconded by Wimmer, to authorize the Police Commission to
employ a professional search firm to assist in the process of seeking a Chief of Police for
the City of McHenry, in an amount not to exceed $10,000.
Voting Aye: Low, Murgatroyd, Wimmer.
Voting Nay: Bolger, Glab.
Absent: None.
Motion carried.
Mayor Althoff informed Council Senator Dick Durbin hosted a forum for the McHenry
County Mayors and Presidents at the Municipal Center on January 2, 2002. The topic of
discussion was transportation in and through McHenry County. Senator Durbin stated his
intent to request federal funds for the McHenry Bypass Environmental Impact Study, which
is estimated to cost between $2,000,000 to $5,000,000.
Mayor Althoff advised Council the retirement party for Director of Public Works Batt
and Deputy Chief Donahue has been tentatively scheduled for March 1, 2002 at the -�
McHenry Country Club.
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COMMITTEE REPORTS
Ad Hoc Ward Redistricting Committee Chairman Alderman Glab reported a Ward
Redistricting Committee meeting is scheduled for Wednesday, January 9, 2002 at 10:30
a.m. in the Aldermen Conference Room.
DEPARTMENT HEAD REPORTS
Director of Parks and Recreation Merkel reported the Winter Spring brochures have
been mailed and the response from residents has been very positive. Director Merkel
noted due to the mild winter ice rinks may be on hold. However there are 9 inches of ice on
East Beach and it is deemed safe for ice skating.
City Administrator Lobaito reported the receipt of notices from McHenry County
Board of Review requesting a decrease in the assessed value of certain properties. The
decrease, which may total $100,000 or more, is being sought by the following property
owners:
• Cooper Bros. Assn/Gary Lang, 1111 South Route 31
• Follett Real Estate Enterprise (Follett Library Resources)
1340 Ridgeview Drive, 1391 Ridgeview Drive, McHenry Corporate Center
• Westside Crest Ltd. Partnership(Cunat Bros., Inc.), Mill Street (Apartment Building)
• MFR Life Insurance Co. (former Motorola Building)
1301 Ridgeview Drive, McHenry Corporate Center
City Administrator Lobaito informed Council the City of McHenry, as a taxing district,
�.. is permitted to participate in the appeal process. The action requires the Board of Review
to provide the City with filings and notices of hearings throughout the process. Staff
requested authorization to direct the City Attorney to file Papers of Intervention with the
McHenry County Board of Review on the properties indicated.
Alderman Bolger opined the filing of Papers of Intervention appears anti-business.
Alderman Murgatroyd disagreed with Alderman Bolger, stating Council's involvement
protects other taxpaying entities. Discussion ensued.
Motion by Murgatroyd, seconded by Glab, to authorize Staff to direct the City
Attorney to file Papers of Intervention with the McHenry County Board of Review on the
following properties:
• Cooper Bros. Assn/Gary Lang, 1111 South Route 31
• Follett Real Estate Enterprise (Follett Library Resources)
1340 Ridgeview Drive, 1391 Ridgeview Drive, McHenry Corporate Center
• Westside Crest Ltd. Partnership (Cunat Bros., Inc.), Mill Street (Apartment Building)
• MFR Life Insurance Co. (former Motorola Building)
1301 Ridgeview Drive, McHenry Corporate Center
Voting Aye: Glab, Low, Murgatroyd, Wimmer.
Voting Nay: Bolger.
Absent: None.
Motion carried.
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City Administrator Lobaito advised Council a meeting is scheduled for Wednesday, '1
January 23, 2002 with representatives of the McHenry County YMCA. Council will be kept
apprised.
NEW BUSINESS
There was no new business.
EXECUTIVE SESSION
Motion by Glab, seconded by Murgatroyd, to go into Executive Session at 8:37 p.m.
to discuss Personnel.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 8:37 p.m.
Motion by Bolger, seconded by Glab, to return to Open Session at 8:55 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:55 p.m.
Motion by Low, seconded by Bolger, to promote Assistant Public Works Director
Marcinko to the position of Director of Public Works effective March 1, 2002, with an
annual salary increase to $67,438, Grade 25, Step 2 with the possibility of adjustment in
May 2003.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Murgatroyd, seconded by Low, to authorize Staff to advertise for the
position of Assistant Director of Public Works, subsequent to the acceptance of the offer of
the position of Director of Public Works by Assistant Director of Public Works Marcinko.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None. �1
Motion carried.
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ADJOURNMENT
Motion by Low, seconded by Glab, to adjourn the meeting at 9:02 p.m.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
Motion carried.
The Meeting was adjourned at 9:02 p.m.
MAYOR 'CITY CL K